Res No 119-14-14213RESOLUTION NO.119-14-14213
A Resolution relating to appropriations for the February 11,2014 General and Special
Elections for the City of South Miami;approving the expenditure of $26,860.64 for
election costs.
WHEREAS,theCity Commission of theCity of SouthMiami approved $32,818.00 withtheFY
2013-2014,budgetedtocoverthecost of the2014GeneralandSpecialElections of the Mayor andCity
Commissioners for Groups I andIV;and,
WHEREAS,the$32,818.00budgetedamountwasbasedontheestimateprovidedbythe
Department of Elections;and,
WHEREAS,theCityhasreceivedaninvoicefromtheMiami-DadeCountyElectionsDepartment
totaling$26,860.64,whichamountislessthanthe city's budgetedlineitemfortheelectioncosts;and,
WHEREAS,theoffice of theCityClerkrecommendspayment of theattachedinvoice.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI,FLORIDA:
Section1.The attached invoice for election costs received from Miami-Dade County
ElectionsDepartmentfortheFebruary 11,2014GeneralandSpecialElections,inthetotalamountof
$26,860.64 is approved for payment;charging account no.001-1200-512-4920 (Elections),witha
balance of $32,818.00.
Section 2.Thisresolutionshalltakeeffect immediately uponadoption.
PASSED AND ADOPTED thisl 7thday of June 2014.
ATTEST:APPROVED:
a^^^^^^^^>^
READ AND AR
LANGUAGE.
SUFFI'
ED AS TO FORM,
ALITY ANI
MAYOR
COMMISSION VOTE:5-0
Mayor Stoddard:Yea
Vice Mayor Harris:Yea
Commissioner Liebman:Yea
Commissioner Edmond:Yea
Commissioner Welsh:Yea
Additions shown by underlining and deletions shown by overstriking.
MIAMI-DADE
HUH
miamidade.gov
?(\1h
Elections
2700 NW 87th Avenue
Miami,Florida 33172
T 305-499-8683 F 305-499-8547
TTY:305-499-8480
INVOICE
South Miami General &Special Elections
MariaM.Menendez,CMC Invoice N°:
City of South Miami Invoice Date:
6130 Sunset Drive
S.Miami,FL 33143
SM-SA-021114
May 22,2014
Registered Voters:7,596
Personnel
Salaries &Fringe Benefits,Overtime,Poll Workers
$13,250.84
Polling Places
Security,Polling Place Rentals
364.31
Supplies and Services
Election Supplies,Communication Charges
351.00
Trucks and Vehicles
Truck Rentals,GSA Vehicles
425.95
Printing and Advertising
Absentee&PrecinctBallots,Temporary PollingPlaceChangeNotices,NewspaperAds
6,695.26
Postage
Absentee Ballots,TemporaryPollingPlaceChangeNotices,Letters
2,857.80
Ballot Creation
In-House &Outside Contractual Services,Translations -Basedononequestion
473.60
Administrative Overhead 2,441.88
IndirectCosts,Logic&Accuracy,Post-Election Audits
TOTAL
Make check payable toMiami Dade County
$26.860.64
For more information,you may contact:
Patricia Prochnicki
Deputy Supervisor,Finance and Administration
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami,Florida 33172
Office:305-499-8568 E-mail:bproch@miamidade.gov
MIAMIDADEl
miamidade.gov
May 30,2014
Maria M.Menendez,CMC
Cityof South Miami
6130 Sunset Drive
S.Miami,FL 33143
Elections
2700 NW 87th Avenue
Miami,Florida 33172
T 305-499-8683 F 305-499-8547
TTY:305-499-8480
•^itf %"j slf UL
RE:Invoice No.SM-SA-021114
Dear Ms.Menendez:
Enclosed please find the invoicedetailingtheelection costs associated with the
February 11,2014,South Miami General and Special Elections.
Should you have any questions regardingtheinvoiceorrequireadditionalinformation,
please donot hesitate to contact meorPatriciaProchnicki,Deputy Supervisor,Finance
and Administration at 305-499-8568.
Ppnelope Townsley
supervisor of Elections
'Miami-DadeElections Department
Enclosure
cc:Patricia Prochnicki,Deputy Supervisor,Finance and Administration