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Privileged and Confidential -- RE James Green PRR for Metro SouthPrivileged and Confidential The following are my questions and analysis as to the person who has custody of the documents requested by Mr. Green: 1. All records relating to an "Ordinance amending Section 20-8.9 of the Land Development Code titled Special Exceptions within the TODD district, in order to include additional criteria for defining large scale developments; providing conditions for review and approval: providing for the expiration and extension of approvals. 3/5 (City Manager-Planning & Zoning)." Mr. Brimo, would anyone other than yourself have the records that fall into this category? 2. All correspondence regarding an "Ordinance amending Section 20-8.9 of the Land Development Code titled Special Exceptions within the TODD district, in order to include additional criteria for defining large scale developments; providing conditions for review and approval; providing for the expiration and extension of approvals. 3/5 (City Manager-Planning & Zoning)." This request would include e-mails to and from Mr. Brimo and Pepe. Mr. Brimo, who else would have been involved in the amending of this ordinance? Commissioner Harris? 2. All legal opinions or legal memoranda regarding an "Ordinance amending Section 20-8.9 of the Land Development Code titled Special Exceptions within the TODD district, in order to include additional criteria for defining large scale developments; providing conditions for review and approval; providing for the expiration and extension of approvals. 3/5 (City Manager-Planning & Zoning)." City Attorney and e-mails to commissioners and/or Mr. Brimo 3. All records relating to the rezoning request submitted by Metro South Senior Apartments Limited Partnership for the 6,700 square foot rear portion of the site that comprises 6101 Sunset Drive, Folio #09-4025-011-0100. Mr. Brimo, would anyone other than yourself have the records that fall into this category? 4. All correspondence regarding the rezoning request submitted by Metro South Senior Apartments Limited Partnership for the 6,700 square foot rear portion of the site that comprises 6101 Sunset Drive, Folio #09-4025-011-0100. This request would include e-mails to and from Mr. Brimo and Pepe. Mr. Brimo, who else would have been involved in the amending of this ordinance? Commissioner Harris? 6. All legal opinions or legal memoranda regarding the rezoning request submitted by Metro South Senior Apartments Limited Partnership for the 6,700 square foot rear portion of the site that comprises 6101 Sunset Drive, Folio Y09-4025-011-0100. City Attorney and possibly e-mails to Mr Brimo and possibly one or more commissioners. 7. Please provide all emails -- with any attachments -- to, from, or copied to Philip K. Stoddard, Valerie Newman, Walter A. Harris, Bob Welsh, Jr., Josh Liebman, Hector Mirabile, Thomas Pepe, Christopher Brimo, Luigi Vitalini, Dean Whitman, Claudia Hauri, Jorge Cruz, Sally B. Philips, James Dundorf, Yvonne Beckman and/or their staffs between January 1, 2011 and present, including any emails sent or received from private, non-governmental accounts. IT informed me that this amounts to approximately 1,000,000 pages of e-mails, not including attachments, such as contracts, ordinances, resolutions, staff memoranda, etc 8. Please provide all calendars and visitors' logs for Philip K. Stoddard, Valerie Newman, Walter A. Harris, Bob Welsh, Jr., Josh Liebman, Hector Mirabile, Thomas Pepe, Christopher Brimo, Luigi Vitalini, Dean Whitman, Claudia Rauh, Jorge Cruz, Sally B. Philips, James Dundorf, Yvonne Beckman and/or their staffs between January 1, 2011 and present kept anywhere. Dr. Mirabile, who would produce the calendars for the commission members, City Manager, City Attorney, Planning and Zoning Director and planning board members? Dr. Mirabile, does the City keep a visitor’s log of commissioners, Planning Board members, the City Manager, City Attorney and/or Planning and Zoning Director? 9. Please provide a current zoning map of the City. Mr. Brimo would have this document. 10. Any and all records relating to or referencing the United States Census or the Department of Housing and Urban Development since January 1, 2008. Dr. Mirabile, who would have possession of this document? Very truly yours, Thomas F. Pepe City Attorney City of South Miami 1450 Madruga Avenue, Ste 202, Coral Gables, Florida 33146 Tel: (305) 667-2564 Fax: (305) 341-0584 E-mail: tpepe@southmiamifl.gov ATTENTION: This e-mail may contains PRIVILEGED AND CONFIDENTIAL INFORMATION intended only for the use of the addressee named above. If you are not the intended receiver, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this e-mail in error, please immediately notify us by telephone, call collect if outside of your area code and delete this e-mail. We will reimburse you for the cost of your long distance call. Thank you. Please also note: All e-mails to and from this e-mail site are kept as a public record. Your e-mail communications, including your e-mail address may be disclosed to the public and media at any time pursuant to Florida Statutes, ch. 119. ________________________________ From: Hector Mirabile Sent: Tuesday, August 28, 2012 1:40 PM To: Pepe, Thomas F. Subject: RE: James Green PRR for Metro South This should be Mr. Brimo only, yes? Sincerely, Hector Mirabile, Ph.D. City Manager City of South Miami 6130 Sunset Drive, FL 33143-5093 305-668-2510 hmirabile@southmiamifl.gov From: Pepe, Thomas F. Sent: Tuesday, August 28, 2012 1:36 PM To: Hector Mirabile Subject: RE: James Green PRR for Metro South Will you be sending staff the request for an estimated cost of production for each item listed in Mr. Green's letter, as it applies to records in their possession? Please send me a copy of the e-mail for my records. Very truly yours, Thomas F. Pepe City Attorney City of South Miami 1450 Madruga Avenue, Ste 202, Coral Gables, Florida 33146 Tel: (305) 667-2564 Fax: (305) 341-0584 E-mail: tpepe@southmiamifl.gov ATTENTION: This e-mail may contains PRIVILEGED AND CONFIDENTIAL INFORMATION intended only for the use of the addressee named above. If you are not the intended receiver, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this e-mail in error, please immediately notify us by telephone, call collect if outside of your area code and delete this e-mail. We will reimburse you for the cost of your long distance call. Thank you. Please also note: All e-mails to and from this e-mail site are kept as a public record. Your e-mail communications, including your e-mail address may be disclosed to the public and media at any time pursuant to Florida Statutes, ch. 119. ________________________________ From: Hector Mirabile Sent: Tuesday, August 28, 2012 11:53 AM To: Pepe, Thomas F. Subject: Re: James Green PRR for Metro South Yes. Sent from my iPhone Hector Mirabile, PhD On Aug 28, 2012, at 11:10, "Pepe, Thomas F." <TPepe@southmiamifl.gov> wrote: The City should determine, separately, what the cost will be for the production of the documents Mr. Green requested, other than the e-mails, so the clerk can advise his of that cost. I presume that it is the e-mails that amount to 1,000,000 pages. Am I correct? Very truly yours, Thomas F. Pepe City Attorney City of South Miami 1450 Madruga Avenue, Ste 202, Coral Gables, Florida 33146 Tel: (305) 667-2564 Fax: (305) 341-0584 E-mail: tpepe@southmiamifl.gov ATTENTION: This e-mail may contains PRIVILEGED AND CONFIDENTIAL INFORMATION intended only for the use of the addressee named above. If you are not the intended receiver, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this e-mail in error, please immediately notify us by telephone, call collect if outside of your area code and delete this e-mail. We will reimburse you for the cost of your long distance call. Thank you. Please also note: All e-mails to and from this e-mail site are kept as a public record. Your e-mail communications, including your e-mail address may be disclosed to the public and media at any time pursuant to Florida Statutes, ch. 119. D district, in order to include additional criteria for defining large scale developments; providing conditions for review and approval; providing for the expiration and extension of approvals. 3/5 (City Manager-Planning & Zoning)." City Attorney and e-mails to commissioners and/or Mr. Brimo 3. All records relating to the rezoning request submitted by Metro South Senior Apartments Limited Partnership for the 6,700 square foot rear portion of the site that comprises 6101 Sunset Drive, Folio #09-4025-011-0100. Mr. Brimo, would anyone other than yourself have the records that fall into this category? 4. All correspondence regarding the rezoning request submitted by Metro South Senior Apartments Limited Partnership for the 6,700 square foot rear portion of the site that comprises 6101 Sunset Drive, Folio #09-4025-011-0100. This request would include e-mails to and from Mr. Brimo and Pepe. Mr. Brimo, who else would have been involved in the amending of this ordinance? Commissioner Harris? 6. All legal opinions or legal memoranda regarding the rezoning request submitted by Metro South Senior Apartments Limited Partnership for the 6,700 square foot rear portion of the site that comprises 6101 Sunset Drive, Folio Y09-4025-011-0100. City Attorney and possibly e-mails to Mr Brimo and possibly one or more commissioners. 7. Please provide all emails -- with any attachments -- to, from, or copied to Philip K. Stoddard, Valerie Newman, Walter A. Harris, Bob Welsh, Jr., Josh Liebman, Hector Mirabile, Thomas Pepe, Christopher Brimo, Luigi Vitalini, Dean Whitman, Claudia Hauri, Jorge Cruz, Sally B. Philips, James Dundorf, Yvonne Beckman and/or their staffs between January 1, 2011 and present, including any emails sent or received from private, non-governmental accounts. IT informed me that this amounts to approximately 1,000,000 pages of e-mails, not including attachments, such as contracts, ordinances, resolutions, staff memoranda, etc 8. Please provide all calendars and visitors' logs for Philip K. Stoddard, Valerie Newman, Walter A. Harris, Bob Welsh, Jr., Josh Liebman, Hector Mirabile, Thomas Pepe, Christopher Brimo, Luigi Vitalini, Dean Whitman, Claudia Rauh, Jorge Cruz, Sally B. Philips, James Dundorf, Yvonne Beckman and/or their staffs between January 1, 2011 and present kept anywhere. Dr. Mirabile, who would produce the calendars for the commission members, City Manager, City Attorney, Planning and Zoning Director and planning board members? Dr. Mirabile, does the City keep a visitor’s log of commissioners, Planning Board members, the City Manager, City Attorney and/or Planning and Zoning Director? 9. Please provide a current zoning map of the City. Mr. Brimo would have this document. 10. Any and all records relating to or referencing the United States Census or the Department of Housing and Urban Development since January 1, 2008. Dr. Mirabile, who would have possession of this document? Very truly yours, Thomas F. Pepe City Attorney City of South Miami 1450 Madruga Avenue, Ste 202, Coral Gables, Florida 33146 Tel: (305) 667-2564 Fax: (305) 341-0584 E-mail: tpepe@southmiamifl.gov ATTENTION: This e-mail may contains PRIVILEGED AND CONFIDENTIAL INFORMATION intended only for the use of the addressee named above. If you are not the intended receiver, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this e-mail in error, please immediately notify us by telephone, call collect if outside of your area code and delete this e-mail. We will reimburse you for the cost of your long distance call. Thank you. Please also note: All e-mails to and from this e-mail site are kept as a public record. Your e-mail communications, including your e-mail address may be disclosed to the public and media at any time pursuant to Florida Statutes, ch. 119. ________________________________ From: Hector Mirabile Sent: Tuesday, August 28, 2012 1:40 PM To: Pepe, Thomas F. Subject: RE: James Green PRR for Metro South This should be Mr. Brimo only, yes? Sincerely, Hector Mirabile, Ph.D. City Manager City of South Miami 6130 Sunset Drive, FL 33143-5093 305-668-2510 hmirabile@southmiamifl.gov From: Pepe, Thomas F. Sent: Tuesday, August 28, 2012 1:36 PM To: Hector Mirabile Subject: RE: James Green PRR for Metro South Will you be sending staff the request for an estimated cost of production for each item listed in Mr. Green's letter, as it applies to records in their possession? Please send me a copy of the e-mail for my records. Very truly yours, Thomas F. Pepe City Attorney City of South Miami 1450 Madruga Avenue, Ste 202, Coral Gables, Florida 33146 Tel: (305) 667-2564 Fax: (305) 341-0584 E-mail: tpepe@southmiamifl.gov ATTENTION: This e-mail may contains PRIVILEGED AND CONFIDENTIAL INFORMATION intended only for the use of the addressee named above. If you are not the intended receiver, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this e-mail in error, please immediately notify us by telephone, call collect if outside of your area code and delete this e-mail. We will reimburse you for the cost of your long distance call. Thank you. Please also note: All e-mails to and from this e-mail site are kept as a public record. Your e-mail communications, including your e-mail address may be disclosed to the public and media at any time pursuant to Florida Statutes, ch. 119. ________________________________ From: Hector Mirabile Sent: Tuesday, August 28, 2012 11:53 AM To: Pepe, Thomas F. Subject: Re: James Green PRR for Metro South Yes. Sent from my iPhone Hector Mirabile, PhD On Aug 28, 2012, at 11:10, "Pepe, Thomas F." <TPepe@southmiamifl.gov> wrote: The City should determine, separately, what the cost will be for the production of the documents Mr. Green requested, other than the e-mails, so the clerk can advise his of that cost. I presume that it is the e-mails that amount to 1,000,000 pages. Am I correct? Very truly yours, Thomas F. Pepe City Attorney City of South Miami 1450 Madruga Avenue, Ste 202, Coral Gables, Florida 33146 Tel: (305) 667-2564 Fax: (305) 341-0584 E-mail: tpepe@southmiamifl.gov ATTENTION: This e-mail may contains PRIVILEGED AND CONFIDENTIAL INFORMATION intended only for the use of the addressee named above. If you are not the intended receiver, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this e-mail in error, please immediately notify us by telephone, call collect if outside of your area code and delete this e-mail. We will reimburse you for the cost of your long distance call. Thank you. Please also note: All e-mails to and from this e-mail site are kept as a public record. Your e-mail communications, including your e-mail address may be disclosed to the public and media at any time pursuant to Florida Statutes, ch. 119.