Res No 089-14-14183RESOLUTION NO.:89-14-14183
A Resolution authorizing the City Manager to enter into a contract with Commercial
Energy Specialists,Inc.for Pool Chemicals,Liquid Chlorine and Storage Tank Rental.
WHEREAS,the CityofSouth Miami desiresto enter intoa contract forPoolChemical,Liquid Chlorine
&Storage TankRental;and,
WHEREAS,the Citywishes to utilizetheCityof Miami contract forPoolChemicals,Liquid Chlorine
and Storage TankRental between the Commercial EnergySpecialists,Inc.and the Cityof Miami under the same
terms and conditions as set forth inbid IFB#260254(I6);and,
WHEREAS,the Cityhasreviewedsolicitationforbid#IFB#260254(I6)and agrees to the terms and
conditions and further agrees to the fairand reasonableness of the pricing set forth in Commercial Energy
Specialists,Inc.'s response to the solicitation;and,
WHEREAS,Commercial EnergySpecialists,Inc.has agreed to provide such services under the same
price(s),terms and conditions as stipulated inbid IFB#260254(I6);and,
WHEREAS,representatives fromtheCityandCommercialEnergySpecialists,Inc.haveagreedonall
the terms and conditions that are mentioned above.
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI,FLORIDA THAT:
Section I.TheCity Manager isauthorizedto enter intoa contract withCommercial Energy Specialists,
Inc.forPoolChemicals,Liquid Chlorine andStorageTankRentalunderthesame terms andconditions set forthin
solicitationforbid#IFB#260254(I6)betweenCommercial Energy Specialists,Inc.andtheCityof Miami.Acopy
of the piggyback contract is attached.
Section 2.Severability.Ifanysection clause,sentence,orphraseofthisresolutionisforanyreason
held invalid or unconstitutional byacourtofcompetent jurisdiction,the holding shall not affect the validity ofthe
remaining portions ofthis resolution.
Section 3.Effective Date.Thisresolution shall become effective immediately uponadoptionbyvote
of the City Commission.
PASSED AND ADOPTED this _5thday ofMay _,20I4.
API
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
ViceMayorHarris:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Welsh:
^iUL~£
5-0
Yea
Yea
Yea
Yea
Yea
To:
Via:
From:
Date:
Subject:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor&Membersof the City Commission
Steven Alexander,CityManager
Quentin Pough,Acting Director
Parksand Recreation Department
May5,2014 Agenda Item No.
South Miami
fc,T.f!fcli
MHtmoicaCHy
W
2001
Background:
AResolutionauthorizingtheCityManagerto enter intoa contract with
CommercialEnergy Specialists,Inc.forPoolChemicals,Liquid Chlorineand
Storage Tank Rental.
After completing a competitive bidding process,theCityof Miami awardeda
contract toCommercial Energy Specialist,Inc.(CES)pursuanttobid
IFB#260254(I6)forPool Chemical,Liquid Chlorine&StorageTank Rental.The
contract periodisfromJune6,2011 throughJune5,2013 withfour(4)
additional one-year periods.Thisbidisstillactiveandwas renewed forasecond
year onMay 15,2013.
TheCityofSouth Miami has reviewed andwishesto piggyback fromthe
contract between the Cityof Miami and the Contractor under the same terms
andconditionssetforthin solicitation for bid IFB#260254(I6).
Vendors &
Bid Amount
Expense:
Fund&
Account:
Attachments:
Please find belowa breakdown of all submittedproposals
Vendors Bid Amount
Commercial Energy Specialists,Inc.N/A
$0.00
Theexpenditure shall bechargedtoCommunityPoolContractual Services
account number 001-2030-572-3450,whichhasabalance of $8,244.00 before
this request wasmade.
Resolutionforapproval
Contract Award Sheet
Cityof Miami Bid No.260254(16)
Tabulation of Bids
Ist and 2nd Contract Renewal
Contract AwardSheet (City ofSouth Miami &Contractor sample)
70:
CITY OFMIAMI,FLORIDA--
INTER-OFFICE MEMORANDUM
ALL DEPARTMENT DIRECTORS
and CONTRACT LIAISONS
Kenneth Robertson,Director
from:Purchasing Department
DATE:June 15,2011 FllE:
SU8JEGT:PoolChemicals,LiquidChlorine&
Storage Tank Rental
BidNo.260254(16)
REFERENCES;'
ENCLOSURES:
Please find enclosed a copy of the recently approved term contract for Pool Chemicals,Liquid
Chlorine &Storage Tank Rental.This contract has been established forthe department of Parks
and Recreations.Unless a specific item isnot listed,using department in need of these goods or
servicesisrequiredtoutilizethis contract
Usingdepartmentisurgedtocarefullyreviewthecontractindetailtobecomefamiliarwithits
prices,terms and conditions,and items awarded.Ifany department is unable to locate a
particular item onthe contract,please contact the appropriate Buyerfor assistance.Noother
goodsor services canbe purchased underthis agreement exceptthose specified inthe contract.
When requesting this commodity orservice,theBidNo.,Resolution No.andthe
corresponding catalogitem numbers must becitedin the requisition.
Should anyusing department experience any difficulties withthe contractor,please document the
matterand immediately adviseMaritza Suarez,Procurement Supervisor,at(305)416-1907 for
assistance.
CONTRACT
BID NO.:
DESCRIPTION:
CONTRACT PERIOD:
TERM OF CONTRACT:
COMMODITY CODE:
260254(16)
POOL CHEMICALS,LIQUID CHLORINE &STORAGE TANK
RENTAL
JUNE 6,2011 THROUGH JUNE 5,2012
ONE (1)YEAR W/OTR FOR FOUR (4)ADDITIONAL ONE-
YEAR PERIODS
988
SECTION #1 -VENDOR AWARD
Commercial Energy Specialists,Inc.
(Group 1)
860 Jupiter Park Dr.
Jupiter,FL 33458
Contact:Alvaro Mendoza
Phone:(800)940-1557
Fax:(561)746-5898
Email:amendoza@ceswaterquaHtv.com
varruza@cesmail.org
Pro Star Pool Supplies
(Group 2)
PO Box 970041
Coconut Creek,FL 33097
Contact:Dennis Miller
Phone:(561)488-7023
Fax:,.(561)482-0791 ,
Email:dmm-23@comcast.net
.info@prostarpoolsupplies.com
SECTION #2 -AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES
C.C.AWARDDATE:MAY 26,2011
RESOLUTION NO:11-0217
ANNUAL CONTRACT AMOUNT:N/A
Note:Funds allocated from the various sources
of funds from the user departments and agencies,
subject to availability of funds and budgetary
approval at the time of need.
SECTION #3 -REQUESTING DEPARTMENT
CITY DEPARTMENTS
Contract Administrator:
Phone:(305)416-1733
Fax:(305)416-1710
SECTION #4 -PROCURING AGENCY
AMENDED AMOUNT:N/A
INSURANCE REQUIREMENTS:N/A
PERFORMANCE BOND:N/A
APPLICABLE ORDINANCES:N/A
CITY OF MIAMI,PURCHASING DEPARTMENT
Buyer:Maritza Suarez
Phone:(305)416-1907
Fax:(305)416-1925
Prepared By:Aimee Gandarilla,6/6/11
A CONTRACT AWARD SHEET INSTRUCTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION
CONTAINED HEREINIS AVAILABLE INTHE ISUPPLIER INFORMATION SECTION OF OUR WEBPAGE AT:
www.miamiqov.com/procurement
IFBNO.260254-SWIMMING
TABULATIONOFBIDS!
POOLCHEMICALSANDSUPPLIESANDBULKLIQUIDCHLORINEANDSTORAGETANKRENTAL
|Commercial.EnergySpecialists,Inc.|Leslie'sPoolmart,Inc.|ProStarPoolSupplies
§3925E.BroadwayRd.,#100^P.O.Box970041
Item;Description:•
#1Group1:SwimmingPoolChemicals
CalciumHypocloritePulsarBriquettes.Packaged50ib.
#1.1pails.Nosubstitution.,
CalciumHypocloriteDryGranular70%availableC12.
#1.2Packaged100Ib.drums.Nosubstitution.
#1.3Muriataicacid20BaumePackaged4(gal.jugs).
#1.4DiatomaceusEarthFilterPowderPackaged50Ib.bag.
#1.5SodiumBicarbonatePackaged100Ib.bag.
#1.6CalciumChloridePackaged"J00Ib.bag.
i
/^<lTrichloro-sTrazinetrionePackaged40lb.or50Ib.pail.
">v—•'i
#1.8CyanuricAcidorpoolstabilizerPackaged100Ib.drum.
i
#1.9D-ClorPackagedin25Ib.pail'.
:
TOTALFORGROUP1:
Preparedby:MaritzaSuarez,2/28/2011
|Est.Annual||Unit
1Quantity:lUOM:1Price:
420JPail
8iDrum
522
128
124
167
25
52
50
|CaseI
|Bag
|Bag|
|Bag
|PailI
|Drum!
Ii
I
Pail
860JupiterParkDr.iSuite2
Jupiter,FL33458
Extended
Amount:
$99.71/pail$'41,878.20
$99.71isthecostif12ormorepails
areordered.If1-11pailsareordered
thecostis$105.59perpail.
$171.60/drum.$'1,372.80
$14.59/case$7,615.98
If25casesatatimeispurchased,
shippingiswaived.
$.29.57/bag$:3,784.96
$39.28/bag$•4,870.72
QuotePriceis$19.64fora50Ib.bag.
($19.64X2=$39.28)
$49.46/bag$•'8,259.82
QuotePriceis$24.73fora50Ib.bag.
($24.73X2=$49.46)
$150.15/pail$3,753.75
$193,05/drum'$!.10,038.60
QuotePriceis$106.18fora55Ib.bag.
($1.93/lbX100=$193.05)
$33.88/pail$:1,694.00
$83,268.83j
Phoenix,AZ85040CoconutCreek,FL33097
Extended|Extended
UnitPriceAmount:IUnitPriceAmount:
N
o
N
R
E
S
P
0
N
S
I
V
E
|124/pail$52,080.001
135/drum$1,080.00|
I14.12/case$7,370.64
jiQuotePriceis$3.53foraone
|gallonjug.($3.53X4=$14.12)
28.5/bag$3,648.00
38.7/bag$4,798.80|
|QuotePriceis$19.35fora50lb.I
|bag.($19.35X2=$38.70)|
I49.3/bag$8,233.101
!^QuotePriceis$24.65fora50Ib.|
bag.($24.65X2=$49.30)£
§135/pail$3,375.001
11
I106/drum$5,512.001
I
|42/pail$2,100.00
Isodiumthiosulfate25#
n
Page1of2
Approval!:
Director/Designee
j TABULATION OF BIDS
IFB NO.2(60254 -SWIMMING POOL CHEMICALS AND SUPPLIES AND BULK UIQUID CHLORINE AND STORAGE TANK RENTAL
i Commercial Energy Specialists,Inc.|Leslie's Poolmart,Inc.|Pro Star Pool Supplies
860 Jupiter.Park Dr.,,Suite2
Jupiter,FL 33458
13925 E.Broadway Rd.,#1001 P.O.Box 970041
Phoenix,AZ 85040
si
I
I Unit Price
CoconutCreek,FL 33097 )
Item:Description:
|Est.Annual ||Unit
|Quantity;lUQIVI:!Price:
Extended
Amount:
Extended |Extended
Amount:I Unit Price Amount:
#2
#2.1
U;
I
Group 2:Delivery of Bulk Liquid Chlorine and Storage Tank I
Rental ;|
.Delivery of bulk liquid chlorinejto storage tank 1
i P
Storage tank rental 1500 gallop capacity.Rental of 3tanks.|
#2.3 Storage tank rental 600 galloni capacity.Rental of1 tank.
TOTAL FOR GROUP 2:
n
Prepared by:Maritza Suarez,2J28/2011
120000
12
12
•I
II I
!Gallon!$1.33 /gallon $159,600.00 1
I I Quote Price includes tank rental.'|
I |Cost of rental is included in delivery of |
I Month 1 bulk chlorine cost.'I
&Cost ofrental isincluded in delivery of
I Month 1 bulk chlorine cost
8
1
Page2 of 2
$159,600.00
N
0
N
R
E
S
P
O
N
S
I
V
E
*Non-responsive for Groups
1&2 for failing to bid on all
items within the group.
Approval:
1.299/gallon $155,880.00
150/mo $1,800.00
Quote price is$50 per.month per
tank
36/mo$432.00
$158,112.00
ctor/Designee
")o
City of Miami
Number:
Title:
Issue Date/Time:
Closing Date/Time:
Pre-Bid Conference:
Pre-Bid Date/Time:
Pre-Bid Location:
Deadline for Request for Clarification:
Buyer:
Hard Copy Submittal Location:
Buyer E-Mail Address:
Buyer Facsimile:
Purchasing Department
Miami Riverside Center
444 SW 2nd Avenue,6*Floor
Miami,Florida 33130
WebSiteAddress:http://ci.mlami.fl.us/procurement
260254
Invitation for Bids for Pool Chemicals,
Liquid Chlorine &Storage Tank Rental
14-JAN-2011
02/01/2011 @10:00:00
None
Monday,January 24*2011 at 5:00 p.m.
Suarez,Maritza
City of Miami -City Clerk
3500 Pan American Drive
Miami FL 33133 US
msuarez@ci.miami.fl.us
(305)400-5025
Page1 of 37
o o
Certification Statement
Pleasequoteonthis form,if applicable,netpricesfortheitem(s)listed:Returnsignedoriginaland
retainacopyforyour files.Pricesshouldincludeallcosts,includingtransportationtodestination.The
Cityreservestherighttoacceptorrejectalloranypartofthis submission.Pricesshouldbe firm fora
minimum of 120daysfollowingthetimesetfor closing of the submissions.
Intheeventoferrorsinextensionoftotals,theunitpricesshallgovernindeterminingthequoted
prices.
We(I)certify thatwe have readyour solicitation,completed the necessary documents,andproposeto
furnishanddeliver,F.O.B.DESTINATION,theitemsorservicesspecifiedherein.
The undersigned hereby certifies thatneitherthe contractual partynoranyofitsprincipalownersor
personnelhavebeen convicted ofanyoftheviolations,ordebarredorsuspendedassetinsection
18-107 or Ordinance No.12271.
Allexceptionstothissubmissionhavebeendocumentedinthesectionbelow(refertoparagraphand
section).
EXCEPTIONS:
We(I)certifythatanyandallinformationcontainedinthissubmissionistrue;andwe(I)furthercertify
thatthis submission ismadewithoutprior understanding,agreement,orconnectionwithany
corporation,firm,orperson submitting a submission forthesamematerials,supplies,equipment,or
service,andisinallrespectsfairandwithoutcollusionor fraud.We (T)agreetoabidebyalltermsand
conditionsofthissolicitationandcertifythatIamauthorizedtosignthissubmissionforthesubmitter.
Please print thefollowingandsignyourname;
SUPPLIER NAME:
ADDRESS:
PHONE::FAX:.
EMAIL:BEEPER:.
SIGNED BY:
TITLE:DATE:
FAILURE TO COMPLETE.SIGN.AND RETURN THTS FORM SHALL DISQUALIFY THIS BID.
Page 2 of 37
o o
Certifications
Legal Name ofFirm:
EntityType:Partnership,Sole Proprietorship,Corporation,etc.
Year Established:
Office Location:City ofMiami,Miami-Dade County,orOther
OccupationalLicenseNumber:
Occupational LicenseIssuingAgency:
Occupational LicenseExpirationDate:
Respondent certifies that (s)he has read and understood the provisions ofCity ofMiami Ordinance No.
10032 (Section 18-105 of the City Code)pertaining totheimplementation ofa "First Source Hiring
Agreement.":(Yes orNo)
Doyouexpect to create new positions in your company inthe event your company was awarded a
ContractbytheCity?(YesorNo)
Inthe event your answer to question above is yes,how many new positions would you create to
perform this work?
Please listthe title,rate of pay,summary of duties,number of positions,and expected length or duration
of allnewpositionswhich might becreatedasaresult ofthisaward of aContract.
Will Subcontractor(s)beused?(YesorNo)
Page3 of 37
o o
If subcontractor^)willbe utilized,providetheirname,address andthetheportionoftheworktheywill
be responsible forunderthiscontract(acopyof then license(s)mustbe submitted withyourbid
response):
Pleaselistandacknowledgeall addendum/addenda received.Listthe addendum/addenda number and
dateofreceipt(i.e.Addendum No.1,7/1/07).If no addendum/addenda was/wereissued,pleaseinsert
N/A.
Reference No.1:Name of Company/Agency for which bidderis currently providing the services/goods
as described inthis solicitation,orhasprovidedsuch services/goods inthepast:
Reference No.1:Address,City,State,andZipforabovereference company/agency listed:
ReferenceNo.1:NameofContactPersonandTelephoneNumberforabovereferenceno.1
Reference No.1:Date of Contract or Sale for above reference no.1
Reference No.2:Nameof Company/Agency forwhichbidderiscurrentlyprovidingtheservices/goods
as described inthis solicitation,orhasprovidedsuch services/goods inthepast-
Reference No.2:Address,City,State,andZipforabovereference company/agency listed:
ReferenceNo.2:NameofContactPersonandTelephoneNumberforabove reference no.2
Reference No.2:Date of Contract or Sale for above reference no.2
Reference No.3:Nameof Company/Agency forwhichbidderiscurrentlyprovidingtheservices/goods
as described inthis solicitation,orhas provided such services/goods inthe past:
Reference No.3:Address,City,State,andZipforabovereference company/agency listed:
Page 4 of37
o o
ReferenceNo.3:NameofContactPersonand Telephone Numberforabovereferenceno.3
Reference No.3:Date of Contract or Sale for above reference no.3
Page 5 of 37
n rU
Line:1
Description:Group 1:Swimming Pool Chemicals
Line:1.1
Description:CalciumHypocloritePulsar Bricquettes.Packaged50lb.pails.No substitution.Price
submitted is per Pail
Category:88540-30
Unit ofMeasure:Each
UnitPrice:$Number of Units:420 Total:$
Line:1.2
Description:Calcium Hypoclorite Dry Granular 70%avaUableC12.Packaged 100lb.drums.No
substitution.Price submitted is per Drum
Category:88540-30
Unit ofMeasure:Each
UnitPrice:$Number of Units:8 Total:$
Line:1.3
Description:Muriataic acid20 Baume Packaged4(gal.jugs).Price submitted isperCase
Category:88540-30
Unit ofMeasure:Each
UnitPrice:$Number ofUnits:522 Total:$
Line:1.4
Description:DiatomaceusEarthFilterPowderPackaged50lb.bag.Price submitted isperBag
Category:88540-30
Unit ofMeasure:Each
UnitPrice:$NumberofUnits:128Total:$_
Page 6 of 37
o o
Line:1.5
Description:Sodium Bicarbonate Packaged100lb.bag.Price submitted is per Bag
Category:88540-30
Unit ofMeasure:Each
Unit Price:$Number ofUnits:124Total:$
Line:1.6
Description:CalciumChloridePackaged100lb.bag.Price submitted isper Bag
Category:88540-30
Unit ofMeasure:Each
UnitPrice:$Number ofUnits:167 Total:$_
Line:1.7
Description:Trichloro-s Trazinetrione Packaged 40lb.or 50lb.pail.Price submitted is per Pail
Category:88540-30
Unit of Measure:Each
Unit Price:$Number ofUnits:25 Total:$_
Line:1.8
Description:Cyanuric Acid orpool stabilizer Packaged 100lb.drum.Price submitted is per
Drum
Category:88540-30
Unit of Measure:Each
Unit Price:$Number of Units:52 Total:$
Page 7 of 37
o o
Line:1.9
Description:D-Clor Packaged in25lb.pail.Price submittedisperPail
Category:88540-30
Unit of Measure:Each
UnitPrice:$NumberofUnits:50 Total:$_
Line:2
Description:Group2:Delivery ofBulkLiquidChlorineandStorageTankRental
Line:2.1
Description:Delivery of bulk liquid chlorine tostorage tank
Category:88540-30
Unit ofMeasure:Gallon
UnitPrice:$NumberofUnits:120,000Total:$_
Line:2.2
Description:Storage tank rental 1500galloncapacity.Rental of 3 tanks.
Category:88540-30
Unit ofMeasure:Month
UnitPrice:$Number ofUnits:12 Total:$_
Line:2.3
Description:Storage tank rental 600 gaUon capacity.Rental of 1 tank.
Category:88540-30
Unit of Measure:Month
Unit Price:$Number of Units:12 Total:$
Page 8 of 37
o o
Page 9 of37
^-'K'-260254
Table of Contents
Terms and Conditions Jl
1.General Conditions .11
1.1.GENERAL TERMS AND CONDITIONS 11
2.Special Conditions 28 !
2.1.PURPOSE 28
2.2.DEADLINE FOR RECEIPT OF REQUEST FOR ADDITIONAL
INFORMATION/CLARIFICATION 28
2.3.TERM OF CONTRACT 28
2.4.CONDITIONS FOR RENEWAL 28
2.5.ESCALATION CLAUSE 28
2.6.EQUITABLE ADJUSTMENT 28
2.7.NON-APPROPRIATION OF FUNDS 29
2.8.METHOD OF AWARD 29
2.9.BIDDERS MINIMUM QUALIFICATIONS 29
2.10.DELIVERY 29
2.11.FAILURE TO PERFORM 31
2.12.EQUAL PRODUCT 31
2.13.INSURANCE REQUIREMENTS 31
2.14.METHOD OF PAYMENT 32
2.15.PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING
DELIVERY 32
2.16.ADDITIONS/DELETIONS OF FACILITIES/ITEMS/PRODUCTS 32
2.17.PRE-B1D/PRE-PROPOSAL CONFERENCE .'.33
2.18.CONTRACT ADMINISTRATOR 33
2.19.TIE BIDS 33
2.20.LIQUIDATED DAMAGES 33
2.21.USE OF PREMISES 33
222.DAMAGES TO PUBLIC/PRIVATE PROPERTY 34
223.NO SUBSTITUTION 34
224.PRODUCT/CATALOG INFORMATION 34
2.25.PRODUCT SUBSTITUTES 34
226.REFERENCES 34
227.SUBCONTRACTORS OF WORK SHALL BE IDENTIFIED .....34
2.28.CONTRACTOR TO BE REPRESENTED 35
2.29.SPECIFICATION EXCEPTIONS 35
2.30.PUBLIC CONVENIENCE AND SAFETY 35
2.31.SAFETY MEASURES 35
2.32.TERMINATION 35
2.33.ADDITIONAL TERMS AND CONDITIONS 36
2.34.PRIMARY CLIENT (FIRST PRIORITY)36
3.Specifications 37
3.1.SPECIFICATIONS/SCOPE OF WORX 37
Page 10 of 37
V-v-260254
Terms and Conditions
1.General Conditions
1.1.GENERAL TERMS AND CONDITIONS
Intent:The General Terms and Conditions described herein apply tothe acquisition of
goods/equipment/services withan estimated aggregate cost of $25,000.00 ormore.
Definition:A formal solicitation is defined as issuance ofanInvitation for Bids,Request for Proposals,
Requestfor Qualifications,orRequestfor Letters of Interest pursuant totheCity of
MiamiProcurementCodeand/orFloridaLaw,asamended.FormalSolicitationand Solicitation shallbe
defined in the same manner herein.
1.1.ACCEPTANCEOFGOODSOREQUIPMENT -Any good(s)or equipment delivered underthis
formal solicitation,ifapplicable,shall remain the property ofthe seller untila physical inspection and
actual usage ofthe good is made,and thereafter is accepted as satisfactory tothe City.Itmust comply with
the terms herein and be fully in accordance with specifications and ofthe highest quality.Intheeventthe
goods/equipment supplied totheCity are found tobe defective ordoes not conform to specifications,the
City reserves theright to cancel the order upon written notice totheContractor and return the product tothe
Contractor atthe Contractor's expense.
1.2.ACCEPTANCE OFOFFER-The signed or electronic submission of your solicitation response shall
be considered an offer onthepart ofthebidder/proposer;such offer shall be deemed accepted upon
issuance by theCity of apurchaseorder.
1.3.ACCEPTANCE/REJECTION -TheCityreserves the right to accept or reject anyorallresponses or
parts of after opening/closing dateand request re-issuance onthe goods/services described intheformal
solicitation.Intheevent of such rejection,the Director of Purchasing shallnotifyallaffected
bidders/proposers and make available a written explanation forthe rejection.TheCityalsoreserves the
right to reject the response ofany bidder/proposer who has previously failed to properly perform underthe
termsandconditions of acontract,todeliverontime contracts ofasimilarnature,andwhoisnotina
position to perform the requirements defined inthis formal solicitation.TheCity further reserves theright
towaiveany irregularities orminor informalities or technicalities inanyorall responses andmay,atits
discretion,re-issue this formal solicitation.
1.4.ADDENDA-Itisthe bidder's/proposer's responsibility to ensure receiptof allAddenda.Addendaare
available attheCity'swebsite at:htrp*y/www.ci.rmami.fl.us/procurement
1:5.ALTERNATE RESPONSESMAYBECONSIDERED-TheCitymay consider one(1)alternate
response from thesameBidder/Proposer forthe same formal solicitation;provided,thatthe alternate
responseoffersadifferentproductthatmeetsorexceedsthe formal solicitation requirements.Inorderfor
theCityto consider an alternate response,the Bidder/Proposer shall complete a separate Price Sheet form
andshallmark"Alternate Response".Alternate response shall be placed inthesameresponse.This
provision only applies to formal solicitations for the procurement of goods,services,items,equipment,
materials,and/or supplies.
1.6.ASSIGNMENT -Contractor agrees notto subcontract,assign,transfer,convey,sublet,or otherwise
dispose ofthe resulting Contract,oranyorallofits right,titleor interest herein,withoutCityof Miami's
priorwrittenconsent.
1.7.ATTORNEY'S FEES-In connection withanylitigation,mediation and arbitration arising out ofthis
Contract,the prevailing partyshallbe entitled to recover itscostsandreasonable attorney'sfeesthrough
andincludingappellatelitigationandanypost-judgmentproceedings.
1.8.AUDIT RIGHTS AND RECORDS RETENTION -TheSuccessful Bidder/Proposer agreesto
provide access atall reasonable timestotheCity,ortoanyofitsduly authorized representatives,toany
books,documents,papers,and records of Contractor whicharedirectlypertinenttothisformalsolicitation,
forthe purpose of audit,examination,excerpts,andtranscriptions.The Successful Bidder/Proposer shall
maintainand retain anyandail of thebooks,documents,papers andrecordspertinenttotheContractfor
Page11 of 37
o ov-260254
three(3)yearsaftertheCitymakesfinalpaymentandallotherpendingmattersareclosed.Contractor's
failuretoorrefusalto comply with thisconditionshallresultinthe immediate cancellation of this contract
by theCity.
1.9.AVAILABILITY OF CONTRACT STATE-WIDE -Any Governmental,not-for-profitor
quasi-governmental entityintheState ofFlorida,mayavail itself ofthiscontractandpurchaseanyandall
goods/services,specifiedhereinfromthesuccessfulbidder(s)/proposer(s)atthe contract price(s)
establishedherein,whenpermissibleby federal,state,andlocallaws,rales,andregulations.
EachGovernmental,not-for-profitorquasi-governmentalentity which usesthisformal solicitation and
resultingbid contract oragreementwillestablishitsown contract/agreement,placeitsownorders,issueits
own purchase orders,beinvoicedtherefromandmakeitsownpayments,determineshippingtermsand
issueitsownexemptioncertificates as required bythe successful bidder(s)/proposer(s).
1.10.AWARD OF CONTRACT:
A.The Formal Solicitation,Bidders/Proposers response,anyaddendaissued,andthepurchaseordershall
constitutetheentire contract,unlessmodifiedin accordance withanyensuing contract/agreement,
amendment or addenda.
B.The award ofacontractwherethereareTieBidswillbedecided by theDirector ofPurchasingor
designeeintheinstancethatTieBidscan'tbe determined byapplying Florida Statute287.087,Preference
toBusinesseswith Drug-Free Workplace Programs.
C.The award of thiscontractmay be preconditioned onthesubsequentsubmission ofotherdocumentsas
specifiedintheSpecialConditionsorTechnical Specifications.Bidder/Proposer shallbeindefault ofits
contractual obligation ifsuchdocumentsarenotsubmittedinatimelymannerandintheformrequired by
theCity.Where Bidder/Proposer isindefault ofthese contractual requirements,theCity,throughaction
takenbythe Purchasing Department,willvoidits acceptance ofthe Bidder's/Proposer's Responseandmay
accepttheResponse from thenextlowestresponsive,responsibleBidderor Proposal mostadvantageousto
theCityorre-solicit the City's requirements.TheCity,atitssolediscretion,may seek monetary restitution
from Bidder/Proposer anditsbid/proposalbondor guaranty,if applicable,asaresult of damagesor
increasedcosts sustained asaresult oftheBidder's/Proposer'sdefault
D.Theterm ofthecontractshallbe specified inone ofthree documents which shall be issued to the
successful Bidder/Proposer.Thesedocumentsmayeitherbeapurchaseorder,notice ofawardand/or
contract award sheet.
E.TheCity reserves therightto automatically extendthis contract foruptoonehundredtwenty(120)
calendar daysbeyondthestatedcontractterminordertoprovideCity departments withcontinualservice
.andsupplies while,.anew.contractis being sojicited,evaluated,and/or awarded.If theright is exercised,,
theCity shall notifythe Bidder/Proposer,in writing,ofitsintenttoextendthe contract atthesameprice,
termsandconditionsfora specific number of days.Additional extensions overthefirstone hundred
twenty(120)dayextensionmayoccur,if,theCityandtheSuccessful Bidder/Proposer areinmutual
agreement of such extensions.
F.Wherethecontractinvolvesasingleshipment of goodstotheCity,thecontracttermshallconclude
uponcompletion oftheexpressedor implied warrantyperiods.
G.TheCity reserves therighttoawardthe contract ona split-order,lumpsumorindividual-itembasis,
orsuch combination asshallbestservethe interests oftheCityunlessotherwisespecified.
H.A Contract/Agreement maybeawardedtothe Bidder/Proposer bytheCityCommissionbasedupon
theminimum qualification requirementsreflectedherein.Asaresult ofaRFP,RFQ,or RFLI,theCity
reservestherighttoexecuteornotexecute,as applicable,anAgreementwiththeProposer,whichever is
determined tobeinthe City'sbest interests.Such agreement willbefurnishedbytheCity,willcontain
certain termsas are intheCity'sbest interests,andwillbesubjectto approval astolegalform by theCity
Attorney.
1.11.BIDBOND/BID SECURITY -Acashier'sorcertifiedcheck,oraBidBondsignedbyarecognized
suretycompanythatislicensedtodobusinessintheState ofFlorida,payableto ihQ City ofMiami,forthe
amountbidisrequired from all bidders/proposers,if soindicatedundertheSpecialConditions.This check
orbond guarantees thata bidder/proposer willacceptthe order or contract/agreement,asbid/proposed,ifit
is awarded to bidder/proposer.Bidder/Proposer shallforfeitbiddeposittotheCityshouldCityaward
Page 12 of 37
V V J
260254
contract/agreement to Bidder/Proposer and Bidder/Proposer fails toacceptthe award.TheCityreservesthe
righttorejectanyandallsuretytenderedtotheCity.Bid deposits arereturned tounsuccessful
bidders/proposers within ten (10)days after the award and successful bidder's/proposer's acceptance of
award.If sixty(60)days havepassedafterthedate of the formal solicitation closingdate,andnocontract
hasbeen awarded,allbiddepositswillbereturnedon demand.
1.12.RESPONSEFORM (HARDCOPY FORMAT)-AH forms should be completed,signedand
submitted accordingly.
1.13.BIDSECURITY FORFEITED LIQUIDATEDDAMAGES-Failure to execute anAgreement
and/or file an acceptable Performance Bond,when required,as provided herein,shall bejust cause forthe
annulment ofthe award andthe forfeiture oftheBid Security tothe City,which forfeiture shall be
considered,notasa penalty,butin mitigation of damages sustained.Awardmaythenbemadetothe
next lowest responsive,responsible Bidder orProposal mostadvantageous totheCityorall responses may
berejected.
1.14.BRANDNAMES-If and wherever inthe specifications brand names,makes,models,names ofany
manufacturers,trade names,orbidder/proposer catalog numbers are specified,itis for the purpose of
establishing the type,function,minimum standard of design,efficiency,grade or quality of goods only.
WhentheCitydoes notwish to rule outother competitors'brands ormakes,the phrase "OR EQUAL"is
added.When bidding/proposing anapproved equal,Bidders/Proposers will submit,with their response,
complete sets of necessary data (factory information sheets,specifications,brochures,etc.)in order for the
Cityto evaluate and deterrnine the equality ofthe item(s)bid/proposed.TheCityshall bethe sole judge of
equality and its decision shall be final.Unless otherwise specified,evidence inthe form of samples maybe
requested ifthe proposed brand isotherthan specified bythe City.Such samples are tobe furnished after
formal solicitation opening/closing onlyuponrequest ofthe City.If samples should be requested,such
samples mustbe received bytheCityno later than seven (7)calendar days after a formal request is made.
1.15.CANCELLATION -TheCityreservestherighttocancelallformalsolicitationsbeforeits
opening/closing.Intheeventof bid/proposal cancellation,the Director of Purchasing shallnotifyall
prospectivebidders/proposers andmake available awritten explanation forthe cancellation.
1.16.CAPITAL EXPENDITURES -Contractor understands thatany capital expenditures thatthefirm
makes,orprepares to make,in order to deliver/perform the goods/services required bytheCity,isa
businessriskwhichthe contractor must assume.TheCitywillnotbe obligated to reimburse amortized or
unamortizedcapital expenditures,ortomaintainthe approved status of any contractor.If contractor has
been unable to recoup its capital expenditures during thetimeitis rendering such goods/services,itshall
nothaveanyclaimupontheCity.
1.17.CITY NOTLIABLE FOR DELAYS.-Itis further expressly agreed thatin no..eyent.shajl the.City
beliable for,or responsible to,the Bidder/Proposer/Consultant,any sub-contractor/sub-consultant,orto
any other person for,oron account oft any stoppages or delay inthework herein provided forby injunction
or other legal or equitable proceedings oron account ofany delay for any cause overwhichtheCityhasno
control.
1.18.COLLUSION-Bidder/Proposer,by subrmtting a response,certifies thatits response is rnade without
previous understanding,agreement or connection either withanyperson,firm or corporation submitting a
response forthe same items/services orwiththeCity ofMiami's Purchasing Department or initiating
department.The Bidder/Proposer certifies thatits response is fair,without control,collusion,fraud orother
illegal action.Bidder/Proposer certifiesthatitisin compliance withtheConflictofInterestandCode of
Ethics Laws.TheCitywill investigate all potential situations wherecollusion mayhave occurred andthe
Cityreservestherighttorejectanyandall bids/responses wherecollusionmayhave occurred.
1.19.COMPLIANCE WITH FEDERAL,STATE AND LOCAL LAWS -Contractor understands that
contracts between private entitiesandlocal governments aresubjectto certain laws and regulations,
includinglaws pertaining to public records,conflict ofinterest,records keeping,etc.Cityand Contractor
agreetocomplywithandobserveallapplicablelaws,codesand ordinances asthatmayinanywayaffect
thegoodsorequipmentoffered,includingbutnotlimitedto:
A.ExecutiveOrder 11246,which prohibits discrimination against any employee,applicant,orclient
becauseofrace,creed,color,national origin,sex,oragewith regard to,butnotlimitedto,the following:
employment practices,rate ofpayorothercompensationmethods,andtrainingselection.
Page13 of 37
O n
K-'260254
B.Occupational,SafetyandHealthAct (OSHA),as applicable tothisFormal Solicitation.
C.TheStateofFloridaStatutes,Section 287.133(3)(A)onPublicEntityCrimes.
D.EnvironmentProtectionAgency(EPA),asapplicabletothisFormalSolicitation.
E.UniformCommercialCode(FloridaStatutes,Chapter672).
F.Americans withDisabilitiesActof1990,asamended.
G.NationalInstimteof Occupational SafetyHazards (NIOSH),asapplicabletothisFormalSolicitation.
H.NationalForestProductsAssociation(NFPA),asapplicabletothisFormalSolicitation.
I.City Procurement Ordinance CityCodeSection 18,Article m.
J.Conflict ofInterest,CityCodeSection 2-611;61.
K.Cone ofSilence,CityCodeSection 18-74.
L.TheFloridaStatutesSections 218.73 and 218.74 onPromptPayment.
M.FirstSourceHiringAgreement,CityOrdinanceNo.10032,asapplicabletothisFormalSolicitation.
Implemented tofosterthecreationofnewandpermanentjobsforCityofMiamiresidents;requiresasa
conditionprecedenttotheexecutionofservicecontractsincludingprofessionalservices.
Lackofknowledgebythebidder/proposerwillinnowaybeacausefor relief fromresponsibility.
Non-compliance withalllocal,state,andfederal directives,orders,andlaws maybe consideredgrounds
fortermination of contracts).
Copies oftheCityOrdinancesmaybeobtainedfromtheCity Clerk's Office.
1.20.CONE OF SILENCE -PursuanttoSection18-74oftheCity ofMiamiCode,a"Cone of Silence"is
imposeduponeach KFP,RFQ,RFLI,orIFBafter advertisement andterminatesatthetimetheCity
ManagerissuesawrittenrecommendationtotheMiamiCityCommission.TheCone of Silenceshallbe
applicable onlyto Contracts forthe provision of goods and services andpublicworksor improvements for
amounts greaterthan $200,000.TheConeofSilenceprohibitsany cormnunication regarding RFPs,RFQs,
RFLIor IFBs (bids)between,amongothers:
Potential vendors,serviceproviders,bidders,lobbyists or consultants andtheCity'sprofessionalstaff
including,butnotlimitedto,theCityManager andtheCityManager's staff;theMayor,City
Commissioners,ortheirrespectivestaffsandanymemberoftherespectiveselection/evaluationcommittee.
Theprovisiondoesnotapplyto,amongomer cornmunications-:-••-
oral communications withtheCity purchasing staff,provided the communication islimitedstrictlyto
matters ofprocessorprocedurealreadycontained intheformalsolicitation document;theprovisions of the
Cone of Silence donotapplytooral cornmunications atdulynoticedsite visits/inspections,pre-proposalor
pre-bid conferences,oral presentations before selection/evaluation committees,contract negotiations during
anydulynoticedpublicmeeting,orpublic presentations madetotheMiamiCityCommissionduringaduly
noticed public meeting;or corrmiunications in writing orby email atanytimewithanyCity employee,
official ormemberoftheCity Commission unlessspecifically prohibited bythe applicable RFP,RFQ,
RFLIorIFB(bid)documents (See Section 2.2.ofthe Special Conditions);or communications in
connection withthe collection of industry comments orthe performance ofmarketresearch regarding a
particularRFP,RFQ,RFLIORIFBbyCityPurchasingstaff.
Proposers orbiddersmustfileacopyofanywritten communications withtheOfficeoftheCityClerk,
which shallbemade available toanyperson upon request.TheCityshallrespond inwritingandfileacopy
with theOffice ofthe City Clerk,which shall be made available toanyperson uponrequest.Written
communications maybeintheformofe-mail,withacopytotheOfficeoftheCityClerk.
In addition toanyotherpenalties provided bylaw,violation oftheConeof Silence byanyproposeror
bidder shallrenderany award voidable.A violation bya particular Bidder,Proposer,Offeror,Respondent,
lobbyist or consultant shallsubject same to potential penalties pursuant totheCity Code.Anyperson
having personal knowledge ofaviolationofthese provisions shallreportsuchviolationtotheState
Attorney and/ormayfilea complaint withtheEthics Commission.Proposersorbiddersshouldreference
Section 18-74 oftheCityofMiamiCodeforfurtherclarification.
Page 14 of 37
n
V-'260254
This language is only a summary ofthekey provisions ofthe Cone of Silence.Please review Cityof
Miami Code Section 18-74 for a complete and thorough description ofthe Cone of Silence.You may
contacttheCityClerkat 305-250-5360,toobtainacopyofsame.
1.21.CONFIDENTIALITY -Asa political subdivision,theCityof Miami is subject totheFlorida
Sunshine Act and Public Records Law.If this Contract/Agreement contains a confidentiality provision,it
shall have no application when disclosure is required by Florida lawor upon court order.
1.22.CONFLICT OF INTEREST -Bidders/Proposers,byresponding to this Formal Solicitation,certify
thattothebestof their knowledge or belief;no elected/appointed official or employee oftheCityof Miami
is financially interested,directly or indirectly,inthepurchase of goods/services specified in this Formal
Solicitation.Anysuch interests onthepartoftheBidder/Proposer orits employees mustbe disclosed in
writing to the City.Further,you must disclose thename of any City employee who owns,directly or
indirectly,an interest of five percent (5%)or more of the total assets of capital stock inyourfirm.
1.23.COPYRIGHTOR PATENT RIGHTS -Bidders/Proposers warrant thattherehasbeennoviolation
of copyright or patent rights in manufacturing,producing,or selling the goods shipped or ordered and/or
services provided asa result of this formal solicitation,and bidders/proposers agree to hold the City
harmless from anyandall liability,loss,or expense occasioned byanysuch violation.
1.24.COST INCURRED BY BIDDER/PROPOSER -All expenses involved with the preparation and
submission ofResponses to the City,or any work performed in connection therewith shall be bome bythe
Bidder(s)/Proposer(s).
1.25.DEBARMENT ANDSUSPENSIONS (Sec 18-107)
(a)Authority and requirement to debar and suspend.After reasonable notice toan actual orprospective
Contractual Party,and after reasonable opportunity for such party tobeheard,theCity Manager,after
consultation with the Chief Procurement Officer and the city attorney,shall have the authority to debar a
Contractual Party,forthe causes listed below,from consideration for award ofcityContracts.The
debarment shall befora period ofnot fewer thanthree years.TheCityManager shallalsohavethe
authority to suspend a Contractual Party from consideration for award of city Contracts if there is probable
cause for debarment,pending the debarment determination.Theauthority to debar and suspend contractors
shall be exercised in accordance withregulations which shall be issued bytheChiefProcurement Officer
after approval bytheCityManager,thecity attorney,andtheCity Cormnission.
(b)Causes fordebarment or suspension.Causes fordebarment or suspension include thefollowing:
(1)Conviction for commission ofa crrminal offense incident to obtaining or attempting to obtain a
public orprivateContract or subcontract,or incident tothe performance ofsuchContractor
subcontract.
(2)Conviction under state or federal statutes of embezzlement,theft,forgery,bribery,falsification
or destruction of records,receiving stolen property,oranyotheroffense indicating alackof business
integrityorbusinesshonesty,
(3)Conviction understateor federal antitrust statutes arising outofthe submission ofBidsor
Proposals.
(4)Violation of Contract provisions,whichis regarded bytheChiefProcurement Officertobe
indicative of nonresponsibility.Such violation may include failure without good cause to perform in
accordance withtheterms and conditions ofa Contract orto perform within thetimelimits provided in
a Contract,provided that failure to perform caused by acts beyond the control ofapartyshallnotbe
consideredabasisfordebarmentor suspension.
(5)Debannent or suspension ofthe Contractual Partybyany federal,state orother governmental
entity.*
(6)False certification pursuanttoparagraph(c)below.
(7)Foundinviolationofazoning ordinance oranyothercity ordinance orregulationandfor
whichtheviolationremains noncompliant.
(8)Found in violation ofa zoning ordinance oranyothercity ordinance or regulation andfor
whichacivilpenaltyorfineisdueandowingtothecity.
Page 15 of 37
n o
260254
(9)Any othercausejudgedbytheCity Manager tobesoseriousandcompellingastoaffectthe
responsibility ofthe Contractual Partyperformingcity Contracts.
(c)Certification.All Contracts forgoodsand services,sales,and leases bythecityshallcontaina
certification that neither the Contractual Party norany ofits principal owners or personnel havebeen
convicted ofanyoftheviolations set forth above ordebarred or suspended asset forth in paragraph (b)(5).
(d)Debarment andsuspension decisions.Subjecttothe provisions of paragraph (a),theCity Manager shall
render awritten decision statingthe reasons forthe debarment or suspension.Acopy of thedecisionshall
be provided promptly tothe Contractual Party,along withanoticeof said party's righttoseek judicial
relief.
1.26.DEBARRED/SUSPENDEDVENDORS -An entityoraffiliatewhohasbeenplacedontheState of
Florida debarred or suspended vendorlistmaynotsubmita response ona contract toprovidegoodsor
servicestoapublicentity,maynotsubmitaresponseonacontractwithapublicentityfortheconstruction
or repair ofa public building orpublicwork,maynotsubmitresponse on leases ofrealproperty toapublic
entity,maynot award orperformworkasa contractor,supplier,subcontractor,orconsultantundercontract
withanypublicentity,andmaynot transact business withanypublicentity.
1.27.DEFAULT/FAILURE TO PERFORM -TheCityshallbethesolejudge of nonperformance,which
shallinclude any failure onthepartof the successful Bidder/Proposer toacceptthe award,tofurnish
required documents,and/or to fulfill anyportion of this contract withinthetimestipulated
Upon default bythe successful Bidder/Proposer tomeetanytermsofthis agreement,theCitywillnotify
the Bidder/Proposer ofthe default andwill provide the contractor three (3)days (weekends andholidays
excluded)to remedy thedefault Failure onthe contractor's part to correct the default withinthe required
three (3)days shall result inthe Contract beingterminated andupontheCitynotifyinginwritingthe
contractor ofits intentions andtheeffectivedate ofthe termination.Thefollowingshallconstitutedefault:
A.Failure toperformtheworkordeliverthe goods/services requiredundertheContractand/or within the
time required or failing tousethe subcontractors,entities and personnel asidentifiedandset forth,andto
thedegreespecifiedintheContract.
B.Failure tobegintheworkunderthis Contract withinthetimespecified.
C.Failure toperformtheworkwithsufficientworkersandequipmentorwithsufficientmaterialsto
ensure timely completion.
D.Neglecting or refusing toremove materials or perform newworkwherepriorworkhasbeenrejectedas
nonconforming with theterms oftheContract.
E.Becoming insolvent,being declared bankrupt,or committing anyactofbankruptcyorinsolvency,or
makingan assignment forthebenefitof creditors,if the insolvency,bankruptcy,or assignment renders the
successful Bidder/Proposer incapable of performing theworkin accordance withandas required bythe
Contract.
F.Failure tocomplywithany of thetermsofthe Contract inany material respect.
All costs andcharges incurred bytheCityasaresultofa default ora default incurred beyondthetime
limits stated,together withthecost of completing thework,shallbe deducted fromanymoniesdueor
which maybecomedueonthisContract.
1.28.DETERMINATION OF RESPONSIVENESS -EachResponsewillbereviewedtodetermine if it
is responsive tothe submission requirements outlined inthe Formal Solicitation.A "responsive"response is
onewhichfollowsthe requirements of the formal solicitation,includesalldocumentation,issubmittedin
the format outlined inthe formal solicitation,isoftimely submission,and has appropriate signatures as
required oneach document.Failure tocomplywiththese requirements maydeemaResponse
non-responsive.
1.29.DISCOUNTS OFFERED DURING TERM OF CONTRACT -Discount Prices offered inthe
response shall be fixed after the award bythe Commission,unless otherwise specified inthe Special Terms
and Conditions.Price discounts off the original prices quoted inthe response willbe accepted from
successful Bidder(s)/Proposer(s)duringtheterm of thecontractSuchdiscountsshallremainin effect for
a minimum of 120 days from approval bytheCity Commission Any discounts offered bya manufacturer
to Bidder/Proposer willbepassedontotheCity.
Page 16 of 37
o o 260254
130.DISCREPANCIES,ERRORS,AND OMISSIONS -Any discrepancies,ercors,or ambiguities in
the Formal Solicitation or addenda (if any)should be reported in writing totheCity's Purchasing
Department.Shoulditbe found necessary,awrittenaddendum willbe incorporated inthe Formal
Solicitation andwill become part ofthe purchase agreement (contract documents).TheCitywillnotbe
responsibleforanyoralinstructions,clarifications,orothercornmunications.
A.Order of Precedence -Any inconsistency in this formal solicitation shall be resolved by giving •
precedencetothe following documents,thefirstofsuchlistbeingthe governing documents.
1)Addenda (asapplicable)
2)Specifications
3)SpecialConditions
4)General Terms andConditions
1.31.EMERGENCY /DISASTER PERFORMANCE -In the event ofa hurricane orother emergency
or disaster situation,the successful vendorshall provide theCitywiththe commodities/services defined
withinthe scope ofthis formal solicitation atthe price contained withinvendor's response.Further,
successful vendor shall deliver/perform forthecityona priority basis during suchtimes of emergency.
132.ENTIREBIDCONTRACTORAGREEMENT -TheBid Contract or Agreement consists ofthis
Cityof Miami Formal Solicitation and specifically this General Conditions Section,Contractor's Response
and anywritten agreement entered intobytheCityof Miami andContractor in cases involving RFPs,
RFQs,and RFLIs,and represents the entire understanding and agreement between the parties withrespect
tothe subject matter hereof and supersedes allother negotiations,understanding andrepresentations,if any,
madebyandbetweenthe parties.Totheextentthatthe agreement conflicts with,modifies,alters or
changes anyofthe tenns and conditions contained inthe Formal Solicitation and/or Response,the Formal
Solicitation andthentheResponse shall control.This Contract maybe modified onlybyawritten
agreementsigned by theCity ofMiamiand Contractor.
1.33.ESTIMATEDQUANTITIES-Estimated quantities or estimated dollars areprovided foryour
guidance only.No guarantee is expressed orimplied asto quantities thatwillbe purchased during the
contract period.TheCityisnot obligated to place an order foranygiven amount subsequent tothe award
ofthiscontractSaidestimates maybeusedbytheCityforpurposes of determining thelow bidder ormost
advantageous proposer meeting specifications.TheCityreserves the right to acquire additional quantities
atthepricesbid/proposedoratlowerpricesinthis Formal Solicitation.
1.34.EVALUATION OF RESPONSES
ARejecrion of Responses
TheCitymayrejecta Response forany ofthefollowingreasons:
1)Bidder/Proposer fails toacknowledgereceipt of addenda;
2)Bidder/Proposer mistates or conceals any material fact inthe Response;
3)Responsedoesnotconformtothe requirements oftheFonnal Solicitation;
4)Response requires a conditional awardthatconflictswiththemethod of award;
5)Response does not include required samples,certificates,licenses as required;and,
6)Responsewasnot executed bythe Bidder*s/Proposer(s)authorized agent
The foregoing isnot an allinclusive listof reasons for which a Response maybe rejected.TheCitymay
rejectandre-advertiseforalloranypart oftheFormalSolicitation whenever itisdeemedinthebest
interest of theCity.
B.Elimination From Consideration
1)A contract shallnotbe awarded toany person orfirmwhichisin arrears totheCityuponanydebtor
contract,or which isa defaulter assuretyorotherwiseuponanyobligationtotheCity.
2)Acontractmaynotbe awarded toanypersonorfirmwhichhasfailedtoperformunderthetermsand
conditions of any previous contract withtheCityordeliverontime contracts of asimilarnature.
3)A contract maynotbe awarded toany person or firm whichhasbeen debarred bytheCityin
accordancewiththeCity'sDebarmentandSuspension Ordinance.
Page17 of 37
o n
^260254
C.Determination of Responsibility
1)Responses willonlybe considered from entities whoare regularly engaged inthe business ofproviding
the goods/equipment/services requiredbytheFormal Solicitation.Bidder/Proposer mustbeableto
demonstrate asatisfactoryrecordofperformanceandintegrity;and,havesufficientfinancial,material,
equipment,facility,personnel resources,and expertise tomeetall contractual requirements.Theterms
"equipment and orgamzation"asusedhereinshallbeconstruedtomeanafullyequippedandwell
established entityinlinewiththebest industry practices inthe industry as determined bytheCity.
2)TheCitymay consider any evidence available regarding the financial,technical andother qualifications
and abilities ofa Bidder/Proposer,including past performance (experience)withtheCityoranyother
governmentalentityinmakingtheaward.
3)TheCitymayrequirethe Bidder(s)/Proposer(s)toshowproofthattheyhavebeendesignatedasan
authorized representative ofa manufacturer orsupplierwhichistheactualsource of supply,ifrequiredby
the Formal Solicitation.
1.35.EXCEPTIONS TO GENERAL AND/OR SPECIAL CONDITIONS OR SPECIFICATIONS -
Exceptions tothe specifications shallbelistedontheResponseandshallreferencethesection.Any
exceptions totheGeneralorSpecial Conditions shallbecauseforthebid(IFB)tobeconsidered
non-responsive.ItalsomaybecauseforaRFP,RFQ,orRFLItobeconsiderednon-responsive;and,if
exceptions aretakentothetermsandconditionsoftheresultingagreementitmayleadtoterminating
negotiations.
1.36.F.O.B.DESTINATION -Unless otherwise specified intheFormal Solicitation,allprices
quoted/proposed bythe bidder/proposer mustbeF.O.B.DESTINATION,insidedelivery,withalldelivery
costsandchargesincludedinthebid/proposalprice,unlessotherwisespecifiedinthisFormal
Solicitation.Failuretodosomaybecauseforrejectionofbid/proposal.
1.37.FIRM PRICES -The bidder/proposer warrantsthatprices,terms,andconditionsquotedinits
response willbefirm throughout the duration ofthecontractunlessotherwisespecifiedintheFormal
Solicitation.Suchpriceswillremainfirmfortheperiodof performance orresultingpurchaseordersor
contracts,whicharetobeperformedorsuppliedoveraperiodoftime.
1.38.FIRST-SOURCE HIRING AGREEMENT (Sec.18-105)
(a)The Commission approves implementation ofthe first-source hiring agreement policyandrequires
asa condition precedent tothe execution ofservicecontracts for facilities,services,and/or receipt ofgrants
andloans,for projects ofanaturethatcreatenewjobs,the successful negotiation offirst-source luring
agreements betweenthe organization or individual receiving saidcontractandtheauthorizedrepresentative
unless suchan agreement isfound infeasible bythecitymanagerandsuchfindingapprovedbytheCity
Commissionata public hearing.
(b)Forthepurposeofthissection,thefollowingtenns,phrases,wordsandtheirderivationsshallhave
thefollowingmeanings:
Authorized representative meansthe Private Industry Council ofSouthFlorida/South Florida Employment
andTrainingConsortium,orits successor aslocalrecipientof federal andstatetrainingandemployment
funds.
Facilities means all publicly financed projects,including but without limitation,unified development
projects,municipal publicworks,and municipal improvements totheextenttheyarefinancedthrough
publicmoneyservicesortheuseofpubliclyownedproperty.
Grants andloansmeans,without limitation,urban development action grants (UDAG),economic
development agency construction loans,loans fromMiami Capital Development,Incorporated,andall
federal andstategrants administered bythecity.
Service contracts means contracts forthe procurement of services bythecitywhich include professional
services.
Services includes,without limitation,public works improvements,facilities,professional services,
commodities,supplies,materialsandequipment.
(c)The authorized representative shall negotiate each first-source hiring agreement.
(d)Theprimarybeneficiaries ofthe first-source hiring agreement shallbe participants ofthecity
Page 18 of 37
o-o^*-'260254
trainingandemploymentprograms,andotherresidents ofthecity.
1.39.FLORIDA MINIMUM WAGE -TheConstitution oftheState of Florida,ArticleX,Section24,
statesthatemployersshallpayemployeewagesnolessthantheminimumwageforallhoursworkedin
Florida.Accordingly,itisthe contractor's andits'subcontractor(s)responsibility tounderstandand
complywiththis Florida constitutional minimumwage requirement andpayitsemployeesthe current
established hourly minimum wagerate,whichis subject to change or adjusted bytherateof inflation using
.theconsumerpriceindexforurbanwage earners and clerical workers,CPI-W,orasuccessorindexas
calculated bythe United States Department ofLabor.Each adjusted minimumwagerate calculated shall
be determined and published bytheAgency Workforce Innovation on September 30th of eachyearand
take effect onthefollowingJanuary 1st.
Atthetimeof responding,itis bidder/proposer andhis/her subcontractors),ifapplicable,full
responsibility to determine whetheranyofits employees maybe impacted bythis Florida Lawatanygiven
point intime during theterm ofthe contract If impacted,bidder/proposer must furnish employee name(s),
jobtitle(s),job descriptions),and current pay rate(s).Failure tosubmitthisinformationatthetime of
submitting aresponse constitute successful bidder's/proposer's acknowledgement andunderstanding that
the Florida Mirirmum WageLawwillnotimpactits prices throughout theterm of contract andwaiver of
any contractual price increase requests).TheCity reserves the right torequestandsuccessful
bidder/proposer must provide for any and all information tomake awage and contractual price increase(s)
determination.
1.40.GOVERNINGLAWANDVENUE-The validity andeffectofthis Contract shallbegovernedby
the laws ofthe State of Florida.The parties agree thatany action,mediation or arbitration arising outofthis
ContractshalltakeplaceinMiami-DadeCounty,Florida.
1.41.HEADINGSAND TERMS -The headings tothe various paragraphs ofthis Contract havebeen
inserted for convenient reference only and shall notinanymanner be construed asmodifying,amending or
affectinginanywaytheexpressedtermsandprovisionshereof.
1.42.HEALTH INSURANCE PORTABILITY ANDACCOUNTABILITYACT (HIPPA)-Any
personorentitythat performs orassiststheCity ofMiamiwitha function oractivityinvolvingtheuseor
disclosure of "individually identifiable health information (DHI)and/or Protected Health Information (PHI)
shall complywiththe Health Insurance Portability and Accountability Act (HEPAA)of 1996andtheCity
ofMiami Privacy Standards.HIPAA mandates for privacy,security and electronic transferstandards,
which include but are not limited to:
A.Useof information only for performing services required bythe contract oras required by law;
B.Use ofappropriate safeguards toprevent non-permitted disclosures;
C.ReportingtotheCity of Miami of anynon-permitteduseor disclosure;
D.Assurances that anyagents andsubcontractors agree tothe same restrictions andconditions thatapplyto
the Bidder/Proposer andreasonable assurances that HHI/PHI willbeheld confidential;
E.Making Protected HealthInformation(PHI)availabletothe customer;
F.Making PHIavailable tothe customer forreviewandamendment;andincorporating any amendments
requested by thecustomer;
G.MakingPHI available totheCity ofMiamiforan accounting of disclosures;and
H.Makinginternal practices,booksand records related toPHI available totheCity of Miamifor
compliance audits.
PHI shall maintain its protected status regardless ofthe form andmethod oftransmission (paper records,
and/or electronic transfer of data).TheBidder/Proposermustgiveitscustomerswrittennotice of its
privacy information practices including specifically,a description ofthetypes ofusesand disclosures that
wouldbemadewithprotectedhealthinformation.
1.43.INDEMNIFICATION -TheContractorshall indemnify andsaveharmlessforevertheCity,andall
theCity's agents,officersandemployeesfromand against all charges orclaimsresultingfromanybodily
injury,lossoflife,or damage to property from any act,omission orneglect,byitselforits employees;the
Contractor shall become defendant ineverysuitbroughtforany ofsuch causes of actionagainsttheCityor
theCity'sofficials,agents andemployees;the Contractor shall further mdemnity Cityastoallcosts,
attorney's fees,expensesandliabilitiesincurredinthedefenseofanysuchclaimsandanyresulting
Page19 of 37
o o 260254
investigation.
1.44.INFORMATION AND DESCRIPTIVE LITERATURE -Bidders/Proposer mustfurnishall
information requested inthe spaces provided inthe Formal Solicitation.Further,asmaybespecified
elsewhere,each Bidder/Proposer mustsubmitforevaluation,cuts,sketches,descriptiveliterature,technical
specifications,andMaterial SafetyDataSheets(MSDS)as required,coveringthe products offered.
Reference to literature submitted witha previous response oronfilewiththeBuyerwillnotsatisfythis
provision.
1.45.INSPECTIONS-TheCitymay,at reasonable times during thetermhereof,inspectContractor's
facilities and perform such tests,astheCity deems reasonably necessary,to determine whetherthegoods
and/orservicesrequired tobeprovidedbythe Contractor underthis Contract conformtothetermsand
conditions ofthe Format Solicitation.Contractor shall make available totheCityallreasonable facilities
andassistance to facilitate the performance oftestsor inspections byCity representatives.All testsand
inspections shall be subject to,andmadein accordance with,the provisions oftheCity ofMiami Ordinance
No.12271 (Section 18-79),assamemaybe amended or supplemented from timetotime.
1.46.INSPECTIONOF RESPONSE -Responses receivedbytheCity pursuant toaFormalSolicitation
willnotbemade available untilsuchtimeastheCityprovidesnotice of a decision orintendeddecisionor
within 10 days after bid closing,whichever is earlier.Bid/Proposal results willbe tabulated andmaybe
furnished upon request viafaxor e-mail totheSr.Procurement Specialist issuingthe Solicitation.
Tabulations alsoare available ontheCity'sWebSitefollowing recommendation foraward.
1.47.INSURANCE-Withinten(10)days after receipt ofNotice of Award,the successful Contractor,
shall furnish Evidence of Insurance tothe Purchasing Department,if applicable.Submittedevidence of
coverage shall demonstrate strictcompliance toall requirements listedonthe Special Conditions entitled
"InsuranceRequirements".TheCityshallbelistedasan "Additional Insured."
Issuance ofa Purchase Orderiscontingentuponthereceipt ofproper insurance documents.If the
insurance certificate is received withinthe specified time frame butnotinthe manner prescribed inthis
Solicitation the Contractor shall be verbally notified of such deficiency and shall have an additional five (5)
calendar days to submit a corrected certificate totheCity.Ifthe Contractor fails to submit the required
insurance documents inthe manner prescribed inthis Solicitation within fifteen (15)calendar daysafter
receiptNotice ofAward,the contractor shallbeindefault ofthe contractual termsandconditionsandshall
notbe awarded the contract.Under suchcircumstances,the Bidder/Proposer maybe prohibited from
submitting future responses totheCity.Information regarding any insurance requirements shallbe directed
totheRisk Administrator,Department ofRisk Management,at444SW2ndAvenue,9th Floor,Miami,
Florida 33130,305-416-1604.
The Bidder/Proposer shall be responsible for assuring thatthe insurance .certificates,required in
conjunction withthis Section remain ineffect for the duration ofthe contractual period;including any and
alloptiontermsthatmaybe granted tothe Bidder/Proposer.
1.48.INVOICES -Invoices shall contain purchase order numberand details of goodsand/orservices
delivered (i.e.quantity,unit price,extended price,etc);and in compliance with Chapter 218 ofthe Florida
Statutes(PromptPayment Act).
1.49.LOCAL PREFERENCE -City Code Section 18-85,states that theCity Commission mayoffertoa
responsible and responsive bidder/proposer,whomaintains a Local Office,the opportunity of accepting a
bidatthelowbid amount,if the original bidamountsubmittedbythelocalvendorisnotmorethanten
percent (10%)in excess ofthe lowest other responsible andresponsive bidder/proposer.
1.50.MANUFACTURER'S CERTIFICATION -The City reserves therighttorequestfrom
bidders/proposers a separate Manufacturer's Certification of all statements made inthebid/proposal.
Failure to provide such certification may result in the rejection of bid/proposal or termination of
contract/agreement,forwhichthe bidder/proposer mustbearfull liability.
1.51.MODIFICATIONS OR CHANGES IN PURCHASE ORDERS AND CONTRACTS -No
contract or understanding tomodifythis Formal Solicitation andresultant purchase orders or contracts,if
apphcable,shall be binding upon theCity unless made in writing bythe Director of Purchasing oftheCity
of Miami,Florida through the issuance ofa change order,addendum,amendment,or supplement tothe
contract,purchaseorderorawardsheetas appropriate.
Page 20 of 37
o o 260254
1.52.NO PARTNERSHIP OR JOINT VENTURE -Nothing contained inthis Contract willbedeemed.
or construed to create a partnership orjoint venture betweentheCity ofMiami and Contractor,ortocreate
anyothersimilar relationship betweenthe parties.
1.53.NONCONFORMANCE TO CONTRACT CONDITIONS -Items maybetested for compliance
with specifications under the direction ofthe Florida Department of Agriculture andConsumer Servicesor
by other appropriate testing Laboratories as determined bythe City.The data derived from anytestfor
compliance with specifications ispublic record andopento examination theretoin accordance with
Chapter 119,Florida Statutes.Items delivered notconforrning to specifications maybe rejected and
returned atBidder's/Proposer's expense.These non-conforming items not delivered asper delivery date in
the response and/or Purchase Order may result in bidder/proposer being found in default inwhichevent
anyand allre-procurement costs maybe charged against the defaulted contractor.Any violation ofthese
stipulations may also result inthe supplier's name being removed from theCityof Miami's Supplier's list
154.NONDISCRIMINATION -Bidder/Proposer agrees that it shall not discriminate asto race,sex,
color,age,religion,national origin,marital status,ordisability in connection withits performance under
this formal solicitation.Furthermore,Bidder/Proposer agrees that no otherwise qualified individual shall
solely by reason of his/her race,sex,color,age,religion,national origin,marital status or disability be
excluded from theparticipation in,be denied benefits of,orbe subjected to,discrimination under any
programoractivity.
In connection withthe conduct ofits business,including performance of services and employment of
personnel,Bidder/Proposer shall not discriminate against anyperson onthebasis of race,color,religion,
disability,age,sex,marital status or national origin.All persons having appropriate qualifications shall be
affordedequal opportunity foremployment.
1.55.NON-EXCLUSIVE CONTRACT/PIGGYBACKPROVISION-Atsuchtimes asmayserveits
bestinterest,theCity ofMiamireservestherightto advertise for,receive,andawardadditionalcontracts
fortheseherein goods and/or services,and tomakeuseof other competitively bid (governmental)
contracts,agreements,orothersimilarsources for the purchase ofthesegoods and/or servicesasmaybe
available.
Itis hereby agreed and understood that this formal solicitation does not constitute the exclusive rights of
the successful bidder(s)/proposer(s)to receive all orders thatmaybe generated bytheCityin conjunction
with this Formal Solicitation.
In addition,any and allcommodities,equipment,and services required bytheCityin conjunction with
construction projects are solicited under a distinctly different solicitation process and shall notbe purchased
underthe terms,conditions and awards rendered underthis solicitation,unlesssuch purchases are
determinedtobeinthebestinterest ofthe City.-.........
1.56.OCCUPATIONAL LICENSE -Any person,firm,corporation orjointventure,withabusiness
location fn theCityofMiamiandissubmittinga Response underthisFormal Solicitation shallmeetthe
City's Occupational LicenseTax requirements in accordance with Chapter 31.1,ArticleI oftheCity of
Miami Charter.Others witha location outside theCityof Miami shall meet their local Occupational
License Tax requirements.Acopy ofthe license mustbe submitted withthe response;however,theCity
mayatitssole option and initsbest interest allow the Bidder/Proposer tosupplythe license totheCity
duringthe evaluation period,butpriortoaward
1.57.ONEPROPOSAL-Onlyone(1)Response from anindividual,firm,partnership,corporation or
jointventurewillbe considered in response tothis Formal Solicitation.When submitting an alternate
response,pleaserefertothehereinconditionfor"AlternateResponsesMayBe Considered".
1.58.OWNERSHIPOFDOCUMENTS-Itis understood byandbetweenthe parties thatany documents,
records,files,orany other matter whatsoever whichis given bytheCitytothe successful Bidder/Proposer
pursuant tothis formal solicitation shallatalltimes remain the property of theCityandshallnotbeusedby
the Bidder/Proposer foranyother purposes whatsoever withoutthewrittenconsentoftheCity.
1.59.PARTIAL INVALIDITY -Ifany provision ofthis Contract orthe application thereoftoanyperson
or circumstance shall toanyextentbeheld invalid,thenthe remainder of this Contract orthe application of
such provision topersonsor circumstances otherthanthoseasto which itis held invalid shall not be
affectedthereby,andeachprovision of thisContractshallbevalidandenforcedtothefullestextent
permitted by law.
Page21 of 37
O 'o 260254
1.60.PERFORMANCE/PAYMENT BOND -A Contractor mayberequiredto furnish a
Performance/Payment Bondaspart of the requirements ofthis Contract,inanamountequaltoonehundred
percent (100%)ofthecontractprice.
1.61.PREPARATIONOFRESPONSES(HARDCOPYFORMAT)-Bidders/Proposers areexpectedto
examinethe specifications,requireddelivery,drawings,andall special and general conditions.All
bid/proposed amounts,ifrequired,shall be either typewritten or entered intothe space provided withink.
Failure todosowillbeatthe Bidder's/Proposer*s risk.
A.Each Bidder/Proposer shallfurnishthe infonnation requiredintheFormalSolicitation.The
Bidder/Proposer shall signtheResponseandprintininkortypethename ofthe Bidder/Proposer,address,
andtelephonenumberonthefacepageandoneach continuation sheet thereof onwhich he/she makes an
entry,asrequired.
B.Ifso required,theunitpriceforeachunitofferedshallbe shown,andsuchpriceshallinclude
packaging,handling andshipping,andF.O.B.Miami delivery inside City premises unless otherwise
specified.Bidder/Proposer shall include inthe response all taxes,insurance,social security,workmen's
compensation,and any other benefits normally paidbythe Bidder/Proposer toits employees.If
applicable,aunitprice shall be entered inthe "Unit Price"column for each item.Based uponestimated
quantity,anextendedpriceshallbeenteredinthe "Extended Price"column foreach item offered.Incase
ofa discrepancy betweentheunitpriceand extended price,theunitpricewillbe presumed correct.
C.The Bidder/Proposer muststateadefinitetime,ifrequired,in calendar daysfordelivery of goods
and/or services.
D.The Bidder/Proposer shouldretainacopy of allresponsedocumentsforfuturereference.
E.All responses,as described,mustbefully completed andtypedor printed ininkandmustbesignedin
inkwiththe firm's nameandbyanofficeror employee having authority tobindthe company orfirmby
his/her signature.Bids/Proposals having any erasures or corrections mustbe initialed ininkby person
signingtheresponseortheresponsemaybe rejected.
F.Responsesaretoremainvalidforatleast 180 days.Upon award of acontract,thecontent of the
Successful Bidder's/Proposer's response maybeincludedaspartofthe contract,attheCity's discretion.
G.TheCityof Miami's Response Forms shall beusedwhen Bidder/Proposer is submitting its response in
hardcopy formatUseofanyotherforms willresultinthe rejection ofthe response.IFSUBMITTING
HARDCOPYFORMAT,THEORIGINALANDTHREE(3)COPIES OFTHESESETSOFFORMS,
UNLESSOTHERWISESPECIFIED,AND ANY REQUIRED ATTACHMENTS MUST BE
RETURNED TO THE CITY OR YOUR RESPONSE MAY BE DEEMED NON-RESPONSIVE.
1.62.PRICE ADJUSTMENTS -Any price decrease effectuated during the contract period either by
reason ofmarketchange oronthepartofthe contractor to other customers shallbe passed ontotheCity of
Miami.
1.63.PRODUCT SUBSTITUTES -Intheeventa particular awarded and approved manufacturer's
product becomes unavailable during theterm ofthe Contract,the Contractor awarded thatitemmay
arrange withtheCity's authorized representative(s)to supply a substitute product atthe awarded priceor
lower,provided thata sample is approved in advance of delivery and thatthenew product meetsor exceeds
allqualityrequirements.
1.64.CONFLICT OF INTEREST,AND UNETHICAL BUSINESS PRACTICE PROHIBITIONS -
Contractor represents and warrants totheCity that ithasnot employed or retained any person or company
employed bytheCityto solicit or secure this Contract and that it has not offered to pay,paid,or agreed to
payany person any fee,commission,percentage,brokerage fee,orgiftofanykind contingent uponorin
connection with5 theaward of thisContract.
1.65.PROMPT PAYMENT-Bidders/Proposers may offer a cash discount for prompt payment;however,
discounts shall notbe considered in determining the lowest net cost for response evaluation purposes.
Bidders/Proposers are required to provide their prompt payment tenns inthe space provided onthe Formal
Solicitation.Ifno prompt payment discount is being offered,the Bidder/Proposer must enter zero(0)for
the percentage discount to indicate no discount.Ifthe Bidder/Proposer fails to enter a percentage,itis
understood and agreed that the terms shall be2%20 days,effective after receipt of invoice or final
Page 22 of 37
o n
-"^260254
acceptance by the Chy,whichever islater.
WhentheCityis entitled toacash discount,theperiodof computation willcommenceonthedate of
delivery,or receipt ofa correctly completed invoice,whichever is later.If an adjustment inpaymentis
necessary dueto damage,the cash discount period shall commence onthe date final approval tor payment
isauthorized.If adiscountispart ofthe contract,buttheinvoicedoesnotreflecttheexistence of acash
discount,theCityis entitled toa cash discount withthe period commencing onthe date itis determined by
the City thatacashdiscountapplies.
Price discounts offthe original prices quoted onthe Price Sheetwillbe accepted from successful
bidders/proposersduringtheterm of thecontract
1.66.PROPERTY -Property ownedbytheCityof Miami isthe responsibility oftheCity ofMiami.Such
property furnished toa Contractor for repair,modification,study,etc.,shall remain the property oftheCity
ofMiami.Damages tosuchproperty occurring whileinthe possession of the Contractor shallbethe
responsibilityofthe Contractor.Damages occurring tosuch property whileinroutetotheCity ofMiami
shall bethe responsibility ofthe Contractor.Intheeventthatsuchproperty is destroyed or declared atotal
loss,the Contractor shall be responsible for replacement valueofthe property atthe current marketvalue;
lessdepreciation of theproperty,if any.
1.67.PROVISIONS BINDING-Exceptasotherwiseexpresslyprovidedinthe resulting Contract,all
covenants,conditions andprovisions ofthe resulting Contract shallbebindinguponandshallinuretothe
benefitofthe parties hereto and their respective heirs,legal representatives,successors andassigns.
1.68.PUBLIC ENTITY CRIMES-A person or affihate whohasbeen placed onthe convicted vendorlist
following a conviction for a public entitycrime maynot submit a response ona contract to provide any
goods or services toa public entity,maynot submit a response ona contract witha public entityforthe
construction or repair ofapublicbuildingorpublicwork,maynotsubmit responses on leases ofreal
property toapublicentity,maynotbe awarded or perform workasa contractor,supplier,subcontractor,or
consultant undera contract withanypublicentity,andmaynot transact businesswithanypublicentityin
excess ofthe threshold amount provided inSection287.017,forCATEGORYTWOforaperiodof 36
monthsfromthedateofbeingplacedontheconvictedvendorlist.
1.69.PUBLICRECORDS-Contractor understands thatthepublicshallhave access,atall reasonable
times,toall documents andinformation pertaining toCity contracts,subjecttothe provisions of Chapter
119,Florida Statutes,andCity ofMiamiCode,Section18,ArticleHI,and agrees toallow access bythe
Cityandthepublictoall documents subjectto disclosure under apphcable law.Contractor's failure or
refusal to comply with 1heprovision ofthissectionshallresultintheimmediatecancellation ofthis
Contract by theCity.
1.70.QUALITY OF GOODS,MATCRIALS,SUPPLIES,PRODUCTS,AND EQUIPMENT -AD
materialsusedinthemanufacturingor construction of supplies,materials,orequipmentcovered by this
sohcitation shallbenew.Theitems bid/proposed mustbe ofthelatestmakeormodel,ofthebestquality,
and ofthehighest grade ofworkmanship,unlessasotherwisespecifiedinthis Solicitation.
1.71.QUALITY OF WORK/SERVICES -The work/services performed mustbe ofthehighestquality
andworkmanship.Materials furnished to complete the service shall benewandofthehighestquality
except as otherwise specified inthisSolicitation.
1.72.REMEDIES PRIOR TO AWARD (Sec.18-106)-If priortoContractawarditisdeterminedthata
formal solicitation or proposed award isin violation oflaw,thenthe sohcitation or proposed award shallbe
cancelledbytheCity (Amission,theCity Manager ortheChief Procurement Officer,asmaybe
applicable,orrevisedtocomplywiththelaw.
1.73.RESOLUTION OF CONTRACT.DISPUTES (Sec.18-105)
(a)AuthoritytoresolveContract disputes.TheCity Manager,after obtaining the approval ofthecity
attorney,shallhavetheauthoritytoresolvecontroversies between theContractualPartyandthecity which
ariseunder,or by virtue of,aContractbetweenthem;providedthat,incasesinvolvinganamountgreater
than$25,000,theCityCommissionmustapprovetheCity Manager's decision.Suchauthorityextends,
withoutlimitation,to controversies baseduponbreach of Contract,mistake,misrepresentation orlack of
completeperformance,andshallbeinvokedbyaContractualPartyby submission of aprotesttotheCity
Manager.
Page23 of 37
o ow-J 260254
(b)Contractdisputedecisions.If adisputeisnotresolvedbymutualconsent,theCityManagershall
promptlyrenderawrittenreportstatingthereasonsfortheactiontakenbytheCity Commission ortheCity
Manager whichshallbefinaland conclusive.Acopy ofthedecisionshallbeimmediatelyprovidedtothe
protesting party,alongwithanotice ofsuchparty'srighttoseekjudicialrelief,providedthattheprotesting
partyshallnotbeentitledtosuchjudicialreliefwithoutfirsthavingfollowedtheproceduresetforthinthis
section.
1.74.RESOLUTION OF PROTESTED SOLICITATIONS AND AWARDS (Sec 18-104)
(a)Righttoprotest.Thefollowing procedures shallbeusedforresolution ofprotestedsolicitationsand
awardsexceptforpurchases of goods,supplies,equipment,andservices,the estimated cost ofwhich does
not exceed $25,000.
Protests thereonshallbegovernedbytheAdministrativePoliciesand Procedures of Purchasing.
LProtcst of Solicitation.
i.Any prospectiveproposerwhoperceivesitself aggrievedinconnectionwiththesolicitation ofaContract
may protest totheChief Procurement Officer.Awrittennotice ofintenttofileaprotestshallbefiledwith
theChiefProcurement Officerwithinthree days after theRequestfor Proposals,Requestfor Qualifications
orRequestforLettersofInterestis published ina newspaper of general circulation.Anotice ofintentto
fileaprotestisconsideredfiledwhenreceivedbythe Chief ProcurementOfficer;or
ii.Any prospective bidder who intends to contest the Solicitation Specifications ora sohcitation may
protesttotheChief Procurement Officer.Awrittennoticeofintenttofileaprotestshallbefiledwiththe
ChiefProcurement Officer withinthree days after the solicitation is published ina newspaper of general
circulation.Anoticeofintenttofilea protest is considered filed whenreceivedbytheChief Procurement
Officer.
2.Protest of Award.
j.Awrittennotice of intenttofileaprotestshallbefiledwiththe Chief Procurement Officer within two
days after receipt bythe proposer ofthenoticeoftheCity Manager's recommendation for award of
Contract,which willbe posted onthe City of Miami Purchasing Department website,inthe Supplier
Corner,Current Solicitations and Notice of Recommendation of Award Section.The notice oftheCity
Manager's recommendation canbefoundby selecting the details ofthe solicitation andislistedas
Recommendation of AwardPostingDateandRecommendation of AwardTofields.If"various"is
indicated intheRecommendation of Award To field,the Bidder/Proposer mustcontact the buyer for that
sohcitation to obtain the suppliers name.It shall betheresponsibility ofthe Bidder/Proposer tocheckthis.
section ofthewebsitedailyafterresponses are submitted to receive the notice;or
ii.Any actual ResponsiveandResponsibleBidderwhoseBidislowerthanthat of therecommendedbidder
may protest totheChiefProcurement Officer.A written notice ofintenttofilea protest shall befiledwith•
the Chief Procurement Officer within two days after receipt bythebidder ofthenotice ofthecity's
determination ofnon responsiveness ornonresponsibility.The receipt by bidder ofsuchnotice shall be
confirmed bythecityby facsimile or electronic mail orU.S.mail,return receipt requested.A notice of
intenttofileaprotestis considered filedwhenreceivedbytheChief Procurement Officer.
iii.Awrittenprotestbasedonany ofthe foregoing mustbesubmittedtotheChiefProcurementOfficer
within five (5)days after the date thenotice of protest was filed.A written protest is considered filed when
received by the Chief ProcurementOfficer.
Thewrittenprotestmaynot challenge the relative weight of the evaluation criteria orthe formula for
assigningpointsinmakingan award detennination.
The written protest shall state with particularity the specific facts and law upon which theprotest ofthe
sohcitation orthe award is based,and shall include allpertinent documents andevidence and shall be
accompanied bythe required Filing Fee as provided in subsection (f).This shall form thebasisfor review
of the written protest and no facts,grounds,documentation or evidence notcontained in the protester's
submission to the Chief Procurement Officer at the time of filing the protest shall be permitted inthe
consideration of thewrittenprotest.
No time will be added tothe above limits for service by mail.In computing any period of time prescribed
orallowed by this section,the day of the act,event ordefault from which the designated period oftime
begins to run shall notbe included.The last day of the period so computed shall be included unless itisa
Saturday,Sunday or legal holiday in which event the period shall run until the end of the nextday which is
Page 24 of 37
o o
260254
neither a Saturday,Sunday or legal holiday.Intermediate Saturdays,Sundays and legal holidays shall be
excluded inthe computation ofthetimefor fihng.
(b)Authority to resolve protests.The Chief Procurement Officer shall have the authority,subject tothe
approval of the City Manager and the city attorney,to settle and resolve any written protest The Chief
Procurement Officer shall obtain the requisite approvals and communicate said decision to the protesting
party and shall submit said decision tothe City Commission within 30 days after he/she receives the
protest.In cases involving morethan $25,000,the decision of theChief Procurement Officershallbe
submitted for approval or disapproval thereof to the City Commission after a favorable recommendation by
thecityattorneyandtheCity Manager.
(c)Compliance with filing requirements.Failure ofa party to timely file either thenotice of intent tofilea
protest or the written protest,together withtherequired Filing Fee as provided in subsection (f),withthe
ChiefProcurement Officer within thetime provided in subsection (a),above,shall constitute a forfeiture of
such party's right to file a protest pursuant to this section.The protesting party shall notbe entitled toseek
judicial reliefwithout first having followed the procedure set forth inthis section
(d)Stay of Procurements during protests.Upon receipt ofawritten protest filed pursuant tothe
requirements ofthis section,thecityshallnot proceed further withthe sohcitation orwiththe award of the
Contract until the protest isresolved ]by theChief Procurement Officer or the City Commission as provided
in subsection (b)above,unless the City Manager makes awritten determination that the sohcitation process
orthe Contract award must be continued without delay in order to avoid an immediate and serious danger
tothepublic health,safetyorwelfare.
(e)Costs.All costs accruing from a protest shall be assumed bytheprotestor.
(f)Filing Fee.Thewritten protest mustbe accompanied bya filing fee inthe form ofamoneyorder or
cashier's check payable tothecityinanamount equal to one percent ofthe amount oftheBidor proposed
Contract,or S5000.00,whichever is less,which filing fee shah guarantee the payment ofallcostswhich
maybe adjudged against theprotestor in any administrative or court proceeding.Ifa protest is upheld by
theChief Procurement Officer and/or theCity Commission,as apphcable,thefihngfee shall be refunded
tothe protestor less anycosts assessed under subsection (e)above.Ifthe protest is denied,the filing fee
shall be forfeited tothecityin lieu of payment of costs for theadministrative proceedings as prescribed by
subsection(e)above.
1.75.SAMPLES-Samples ofitems,when required,mustbe submitted wf&in thetime specified atno
expense tothe City.If not destroyed by testing,bidder(s)/proposer(s)will be notified to remove samples,
at their expense,within 30 days after notification.Failure to remove the samples will result inthe samples
becoming theproperty of theCity.
1.76.SELLING,TRANSFERRINGORASSIGNINGRESPONSIBILITIES-Contractor shall notsett,
assign,transfer or subcontract atanytime during thetennofthe Contract,orany part ofits operations,or
assignany portion ofthe performance required bythis contract,exceptunderandbyvirtue ofwritten
permission granted bytheCitythroughtheproperofficials,whichmaybewithheldorconditioned,in the
City's sole discretion.
1.77.SERVICEAND WARRANTY -When specified,the bidder/proposer shalldefineall warranty,
service andreplacements thatwillbe provided.Bidders/Proposer must explain ontheResponsetowhat
extentwarranty andservice facilities areavailable.Acopy ofthe manufacturer's warranty,if apphcable,
shouldbesubmittedwithyourresponse.
1.78.SILENCE OF SPECIFICATIONS -The apparent silenceofthese specifications andany
supplemental specification astoany detail orthe omission fromitof detailed description concerning any
point shall be regarded asmeaning thatonlythebest commercial practices are to prevail andthatonly
materials of firstqualityandcorrecttype,sizeanddesignaretobeused.All workmanshipandservicesis
tobefirstquality.
All interpretations of thesespecificationsshallbemadeuponthebasis ofthisstatement.
If yourfirmhasa current contract withtheStateof Florida,Department of General Services,to.supplythe
itemsonthis solicitation,the bidder/proposer shallquotenotmorethanthe contract price;failure tocomply
withthisrequestwillresult^disqualification of bid/proposal.
1.79.SUBMISSION AND RECEIPT OF RESPONSES -Responsesshallbesubmittedelectronicallyvia
Page25 of 37
^^260254
the Oracle Systemor responses maybesubmittedin hardcopy format totheCity Clerk,CityHall,3500
PanAmericanDrive,Miami,Florida 33133-5504,atorbefore,thespecifiedclosingdateandtimeas
designated intheIFB,RFP,RFQ,orRFLI.NO EXCEPTIONS.Bidders/Proposers arewelcometoattend
the solicitation closing;however,noaward will be made atthat time.
A.Hardcopy responses shall be enclosed ina sealed envelope,box package.The face ofthe envelope,
boxor package mustshowthehourand date specified forreceiptof responses,the sohcitation numberand
title,andthe name andreturn address ofthe Bidder/Proposer;Hardcopy responses not submitted onthe
requisite Response Forms maybe rejected.Hardcopy responses receivedatanyotherlocationthanthe
specifiedshallbedeemednon-responsive.
Directions to City Hall:
FROMTHE NORTH:1-95 SOUTH UNTILITTURNSINTOUS1.US1SOUTHTO27TH AVE.,
TURN LEFT,PROCEED SOUTH TOSO.BAYSHOREDR.(3RD TRAFFIC LIGHT),TURNLEFT,1
BLOCK TURN RIGHT ON PAN AMERICAN DR CITY HALL IS AT THE END OF PAN
AMERICAN DR.PARKING IS ON RIGHT.
FROMTHE SOUTH:US1NORTHTO27THAVENUE,TURNRIGHT,PROCEED SOUTHTOSO.
BAYSHORE DR (3RDTRAFFICLIGHT),TURNLEFT,1BLOCKTURNRIGHTON PAN
AMERICAN DR.CITY HALL IS AT THEENDOF PAN AMERICAN DR.PARKING ISON RIGHT.
B.Facsimileresponseswillnotbeconsidered.
C.Failure to follow these procedures is cause forrejection ofbid/proposal.
D.The responsibility for obtaining and subrnitting a response onorbefore the close date issolelyand
strictly theresponsibility of Bidder/Proposer.TheCityof Miami isnotresponsible for delays caused by
the United States maildelivery or caused byany other occurrence.Responses received after the
sohcitation closing date andtimewillbe returned unopened,andwillnotbe considered for award.
E.Lateresponseswillberejected.
F.All responses are subject to the conditions specified herein.Those which do notcomply withthese
conditionsaresubjectto rejection.
G.Modification of responses already submitted willbe considered only if received attheCitybefore the
timeanddate setfor closing of solicitation responses.All modifications mustbe submitted viathe Oracle
System orin writing.Once a solicitation closes (closed date and/or time expires),theCitywillnot consider
anysubsequentsubmission which alters the responses.
H.If hardcopy responses are submitted atthe same time for different sohcitations,each response mustbe
placed in a separate envelope,box,orpackage and each envelope,boxorpackage mustcontain the
informationpreviouslystatedin1.82.A.
1.80.TAXES-The City of Miami isexempt from any taxes imposed bythe State and/or Federal
Government.Exemption certificates will be provided upon request.Notwithstanding,Bidders/Proposers
should be aware of the fact that all materials and supplies which are purchased by the Bidder/Proposer for
the completion of the contract is subject to the Florida State Sales Tax in accordance with Section 212.08,
Florida Statutes,as amended and all amendments thereto and shall be paid solely by the Bidder/Proposer.
1.81.TERMINATION-The City Manager onbehalf of the City of Miami reserves the right to terminate
this contract by written notice to the contractor effective the date specified in the notice should any of the
followingapply:
A.The contractor is determined bytheCitytobein breach ofany of thetermsand conditions ofthe
contract.
B.The City has determined that such termination willbein the best interest of the City to terminate the
contractforitsownconvenience;
C.Funds are not available to cover the cost of the goods and/or services.The City's obligation is
contingent uponthe availability ofappropriate funds.
1.82.TERMSOFPAYMENT-Payment willbe made bytheCity after the goods and/or services
awarded toa Bidder/Proposer have beenreceived,inspected,and found to comply with award
Page26 of 37
o o
260254
specifications,free of damage or defect,and properly invoiced.No advance payments ofanylandwillbe
made by the City of Miami.
Payment shah be made after delivery,within 45 days of receipt ofaninvoice and authorized inspection
and acceptance ofthegoods/services and pursuant to Section 218.74,Florida Statutes and other applicable
law.
1.83.TIMELY DELIVERY-Timewillbeofthe essence for any orders placed asa result ofthis
sohcitation.TheCity reserves the right to cancel such orders,orany part thereof,without obligation,if
delivery isnotmade within the time(s)specified on their Response.Deliveries are tobe made during
regular City business hours unless otherwise specified in fh&Special Conditions.
1.84.TITLE-Title to the goods orequipment shall notpass tothe City until after theCityhas accepted,
thegoods/equipmentorusedthegoods,whichevercomesfirst.
1.85.TRADE SECRETS EXECUTION TO PUBLIC RECORDS DISCLOSURE-All Responses
submitted totheCity are subject to public disclosure pursuant to Chapter 119,Florida Statutes.An
exception may bemadefor "trade secrets."
IftheResponse contains information that constitutes a 'trade secret",allmaterial that qualifies for
exemption from Chapter 119mustbe submitted ina separate envelope,clearly identified as'TRADE
SECRETSEXCEPTION,*'withyourfirm'snameandtheSolicitationnumberandtitlemarkedonthe
outside.
Please be aware that the designation of an itemas a trade secret byyoumaybe challenged in court by any
person.Byyour designation of material inyourResponse asa "trade secret"you agree to indernnify and
holdharmless theCity for any award toa plaiirtiff for damages,costs or attorney's feesand for costs and
attorney's fees incurred bytheCityby reason ofany legal action challenging your claim.
.1.86.UNAUTHORIZED WORK OR DELIVERY OFGOODS-Neither the qualified
Bidder(s)/Proposer(s)norany ofhis/her employees shall perform anyworkor deliver anygoodsunlessa
change orderor purchase orderisissuedandreceivedbythe Contractor.Thequalified
Bidder(s)/Proposer(s)shall notbe paid for anyworkperformed or goods delivered outside the scope ofthe
contract oranywork performed byanemployeenot otherwise previously authorized.
1.87.USEOFNAME-TheCityisnot engaged in research for advertising,sales promotion,orother
publicitypurposes.No advertising,sales promotion orotherpublicitymaterials containing information
obtained from this Solicitation areto be mentioned,orimplythe name oftheCity,withoutprior express
writtenpermission oftheCityManagerortheCityCommission.
1.88.VARIATIONS OFSPECIFICATIONS-For purposes of sohcitation evaluation,bidders/proposers
must indicate any variances from the sohcitation specifications and/or conditions,nomatterhow slight.If
variations are not stated on their Response,itwillbe assumed thatthe product fully complies withthe
City's,specifications.
Page27 of 37
n
260254
2.Special Conditions
2.1.PURPOSE
The purpose ofthis Solicitation isto establish a contract,forSwimmingPoolChemicalsandDelivery of
BulkLiquidChlorineandStorageTankRental,asspecified herein,fromasource(s)of supplythat will
givepromptand efficient service fullycompliant with theterms,conditionsand stipulations ofthe
solicitation.
2.2.DEADLINE FOR RECEIPT OF REQUEST FOR ADDITIONAL
INFORMATION/CLARIFICATION
Any questionsor clarifications concerningthissohcitationshallbesubmitted by emailorfacsimiletothe
Purchasing Department,Attn:Maritza Suarez,CPPB;fax:(305)400-5025or
email:msuarez@ci.miarni.fl.us.Thesolicitationtitleandnumbershallbereferencedonall
correspondence.AllquestionsmustbereceivednolaterthanMonday,January 24,2011 at5:00p.m..All
responses toquestionswillbesenttoallprospectivebidders/proposers intheformonanaddendum.NO
QUESTIONS WILL BE RECEIVED VBRBALLY OR AFTER SAID DEADLINE.
2.3.TERM OF CONTRACT
The Contract shall commence uponthe date of notice of award and shall beeffectiveforone(1)yearwith
theoptiontoextendforfour(4)additional one(1)yearperiods,subjecttotheavailability of funds for
succeeding fiscalyears.
Continuation ofthe contract beyondthe initial periodisaCity prerogative;notaright ofthebidder.This
prerogative willbe exercised onlywhensuch continuation is clearly inthebestinterest oftheCity.
2.4.CONDITIONS FOR RENEWAL
Eachrenewal ofthiscontractissubjecttothe following:
(1)Continued satisfactory performance compliance withthe specifications,tennsandconditions
established herein.
(2)Availability of funds
2.5.ESCALATION CLAUSE
TheCity acknowledges the fluctuating nature of prices foritems specified.Accordinglyan
escalator/de-escalator clause willbe accepted onlyunderthe following conditions:
(1)Price increase(s)and price decrease(s)comparable to documented manufacturer's price changes shall
be allowed.Escalated prices afterthefirst year ofthe Contract,if any,shall remain firmduringthe
applicable contract year.
(2)Receipt of proper notification tothePurchasing Department,in writing,of all items affected by price
increases/decreases.
(3)Where allprices shall haveremained firm for a minimum of 365 days after effective date of contract.
(4)All prices increase(s)anddecrease(s)tobe approved bythe Purchasing Director.
TheCitymay,after review,refuse to accept the adjusted costs iftheyare not properly documented,
increases areconsideredtobeexcessive,or decreases areconsideredtobeinsufficient.Inthe event the
Citydoesnotwishtoaccepttheadjustedcosts,andthematter cannot beresolvedtothesatisfaction of the
City,theCityreserves the right to cancel the contract upon giving thirty (30)days notice tothe Successful
Bidder.
2.6.EQUITABLE ADJUSTMENT
Page28 of 37
o ^260254
The Purchasing Department may,in its sole discretion,make an equitable adjustment inthecontract terms
and/or pricing ifpricing oravailability ofsupply isaffected by extreme orunforeseen volatility inthe
marketplace,that is,bycircumstances that satisfy all the following criteria:(1)the volatility is due to
circumstances beyond the successful bidder(s)control,(2)the volatihty affects the marketplace orindustry,
not justthe particular contract source ofsupply,(3)the effect on pricing or availability ofsupply is
substantial,and (4)the volatility so affects the successful bidder(s)that continued performance ofthe
contract would result ina substantial loss.Successful bidder(s)might have to supply documentation to
justifyany requested percentage increase incosttotheCityof Miami.
2.7.NON-APPROPRIATION OF FUNDS
Inthe event no funds or insufficient funds are appropriated andbudgeted orare otherwise unavailable in
any fiscal period for payments due under this contract,then the City,upon written notice to Contractor or
his assignee ofsuch occurrence,shall have the unqualified right to terrninate the contract without any
penalty or expense to the City.No guarantee,warranty orrepresentation is made that anyparticular or any
projects)willbe awarded toany firm(s).
2.8.METHOD OF AWARD
Award ofthiscontract willbe made tothe lowest responsive and responsible bidder ona group by
group,oratotalofallgroupsbasis,whichever isinthebestinterestoftheCity.Biddersmustbidonall
itemswithina group inordertobe considered for award ofthat group.Failuretobidonallitemswithina
groupshalldeemanybid non-responsible forthat group.
2.9.BIDDERS MINIMUM QUALIFICATIONS
Bidswillbe considered onlyfrom firms thatare regularly engaged inthe business of providing goods
and/or services as described inthisBid;thathavea record of performance fora reasonable periodof time;
and thathave sufficient financial support,equipment andorganization to insure thatthey can satisfactorily
provide thegoods and/or services if awarded a Contract under thetermsand conditions herein stated.
Bidder shall:
(1)Nothaveany member,officer,or stockholder thatisin arrears orisin default ofanydebtorcontract
involvingtheCity,isadefaultersurety otherwise,uponany obligation totheCity,and/orhasfailedto
performfaithfullyonanypreviouscontractwiththeCity.
(2)Haveno record of pending lawsuits or criminal activities,andhaveneverbeen declared bankrupt.
2.10.DELIVERY
Requirements for Group It
Time:TheSuccessfulbidder(s)shallmakedeliverieswithintwo(2)workingdaysaftertheParksand
RecreationDepartmentplacestheorder(s).ThetimeofthedeliveryofservicesshallbeMondaythrough
Friday,10a.m.through4p.m.Timeofdeliverymaybeextendedforaspecificperiodwhenthecause of
suchdelayisbeyondthecontrolofthe successful bidderandprovidedthatnoticeisgiventotheCity
immediatelyupontheknowledgeofimpendingdelay.
Delivery of anyitemsshouldbe made in conjunction withthe Contract Adrninistrator.
Point:Allitemswillbe priced anddelivered F.O.B.Miami,insidedelivery,tothebelowlistedlocations:
1.AthalieRangePool
525 NW 62 Street
Miami FL
2.Curtis Pool
2300NWNo.RiverDr
Miami FL
Page 29 of 37
*>o
260254
r
3.Elizabeth Virrick Pool
3255 Plaza Street
Miami FL
4.Gibson Pool
1245 NW Fourth Avenue
Miami FL
5.HadleyPool
4800 NW 12 Avenue
Miami FL
6.Jose Marti Pool
351 SW Fourth Avenue
Miami FL
7.MorningsidePool
850 NE 55 Terrace
Miami FL
8.Shenandoah Pool
1805 SW 22 Avenue
Miami FL
9.West End Pool
250 SW 60 Avenue
Miami,FL
10.Williams Pool
1717 NW 5 Avenue
Miami,FL
11.GrapelandWaterPark
1550 NW 37 Ave
Miami,Fl 33126
Requirements forGroup2;
Time;The Successful bidder(s)shall make deliveries within two (2)working days after the Parks and •
Recreation Department places the order(s).The time of the dehvery of services shall be Monday through
Friday,10 a.m.through4p.m.
Tune of delivery mayhe extended for a specific period when the cause of such delay is beyond the control
of the successful bidder and provided that notice is given to the City immediately upon theknowledge of
impending delay.
Deliveryofanyitems should bemadein conjunction withthe Contract Administrator.
£ojiLk All items willbe priced and delivered F.O.B.Miami,inside dehvery,tothebelowlisted locations:
1.HadleyPool
4800 NW 12 Avenue
Miami,FL
2.Jose Marti Pool
351 SW Fourth Avenue
Miami,FL
Possible locations tobe awarded ata future date for dehvery of bulk liquid chlorine only,norental of
storage tank required:
1.Shenandoah Park(existing 300 gallon tank)
1800 SW 21 Street
Miami,FL
Page 30 of 37
o
2.Roberto Clemente Park (existing 50 gallon tank)
101 NW 34th Street
Miami,FL
2.11.FAILURE TO PERFORM
260254
Shoulditnotbe possible toreachthe contractor or supervisor and/orshould remedial actionnotbetaken
within 48 hours of any failure toperform according to specifications,the City reserves theright to declare
Contractor in default of the contract or make appropriate reductions inthe contract payment.
2.12.EQUAL PRODUCT
Manufacturer's name,brand name and model/style number when used in these specifications areforthe
solepurpose of establishing minimum requirements of levels of quality,standards of performance and
design required and isinnoway intended to prohibit thebidding of other manufacturer's brands of equal
material,unless otherwise indicated.Equal (substitution)maybe bid,provided product sobidis found to
beequal fn quality,standards of performance,design,etc.toitem specified,unless otherwise indicated.
Whereequalisproposed,bidmustbeaccompaniedbycompletefactoryinformationsheets
(specifications,brochures,etc)andtestresultsofunitbidasequal.Failuretodosoattimeofbid
may deem your bid non-responsive.
2.13.INSURANCE REQUIREMENTS
INDEMNIFICATION
Biddershahpayonbehalfof,mdemnifyandsaveCityanditsofficialsharmless,fromandagainstanyand
allclaims,nihilities,losses,andcausesof action,whichmayariseoutofbidder'sperformanceunderthe
provisions ofthe contract,including allactsor omissions toactonthepartof bidder,including anyperson
performingunderthisContractfororonbidder'sbehalf,providedthatanysuchclaims,habilities,losses
andcauses of suchactionarenotattributabletothenegligenceormisconduct oftheCityand,fromand
againstanyorders,judgmentsordecreeswhich maybe enteredandwhichmayresultfromthis Contract,
unlessattributabletothenegligenceormisconduct of theCity,andfromandagainstallcosts,attorneys'
fees,expensesandhabilitiesincurredinthedefenseofanysuchclaim,ortheinvestigationthereof.
The bidder shallfurnishtoCity ofMiami,c/o.PurchasingDepartment,444 SW.2nd Avenue,6.thFloor,
Miami,Florida 33130,Certificate^)ofInsurancewhichindicatethatinsurancecoveragehasbeenobtained
whichmeetstherequirementsasoutlinedbelow:
(1)Worker's Compensation
A.Limits of Liability-Statutory -State of Florida
(2)Commercial General Liability:
A Limits ofLiability
Bodily Injury andProperty Damage Liability-EachOccurrence:$1,000,000.00
GeneralAggregateLimit:$2,000,000.00
PersonalandAdv.Injury.ProductsandCompletedOperationsandFireDamage:$1,000,000.00.
B.EndorsementsRequired:
City of MiamiincludedasanAdditionalinsured.Employeesincludedasinsured.Contractual
Liability.
(3)BusinessAutomobile Liability
A.Limits of Liability
Bodilyinjuryandpropertydamageliabilitycombinedsinglelimits.AnyAuto,including hired,
borrowed or owned,or non-owned autos used in connection with the work -$1,000,000.00
B.Endorsements Required:
Page 31 of 37
o o"^260254
City ofMiamiincludedasanAdditional Insured....
(4)Employer's Liability
$100,000for bodily injury caused by anaccident,eachaccident.
$100,000forbodilyinjurycausedbydisease,eachemployee.
$500,000forbodilyinjurycausedbydisease,policylimit.
BINDERS ARE UNACCEPTABLE.
The insurance coverage required shall include those classifications,aslistedin standard liabilityinsurance
manuals,whichmostnearlyreflectthe operations ofthebidder.
All insurance policies required aboveshallbeissuedby companies authorized todobusinessunder the
laws oftheState ofFlorida,withthe following qualifications:
TheCompanymustberatednolessthan "A"astomanagement,andnolessthan "Class V"astofinancial
strength,bythelatestedition of Best's Insurance Guide,pubhshed by AM.Best Company,Oldwick,New
Jersey,oritsequivalent Ah policies and/or certificates of insurance aresubjecttoreviewand verification
byRiskManagementpriorto insurance approval.
Certificates will indicate no modification orchange in insurance shall be made without thirty(30)days
written advance notice to the certificate holder.
NOTE:CITY BID NUMBER AND/OR TITLE OFBID MUST APPEAR ON EACH CERTIFICATE.
Compliance withthe foregoing requirements shall notrelieve the bidder ofhis liability and obligation
underthissectionorunderany other section ofthis Agreement.
-Ifinsurancecertificates are scheduled toexpire during the contractual period,theBidder shall be
responsible for submitting neworrenewed insurance certificates totheCityata rninimum often (10)
calendar daysin advance of such expiration.
-In theeventthatexpired certificates arenotreplacedwithneworrenewedcertificates whichcover
the contractual period,theCity shall:
(4)Suspend the contract until such time as the new orrenewed certificates are received bytheCity in
themannerprescribedintheInvitationToBid.
(5)The City may,at its sole discretion,terminate this contract for cause and seek re-procurement
damages from the Bidder in conjunction withthe General and Special Terms and Conditions oftheBid.
The Bidder shall beresponsible for assuring that theinsurance certificates required in conjunction withthis
Section remain in force for the duration of the contractual period;including any and all option terms that
may begrantedtothe Bidder.
2.14.METHOD OF PAYMENT
Full payment will bemade upon receipt and acceptance ofa complete unit(s).No down or partial down
payments will be made.
2.15.PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMSDURING DELIVERY
The successful bidder shall enclose a complete packing shp ordelivery ticket with any items tobe
delivered in conjunction with this bid sohcitation.The packing shp shah beattached to the shipping
carton(s)which contain the items and shall be made available to the City's authorized representative during
delivery.The packing shp or dehvery ticket shah include,at a minhnum,the following information:
purchase order number;date of order;acomplete listing ofitems being delivered;and back-order quantities
and estimated dehvery of back-orders if apphcable.
2.16.ADDITIONS/DELETIONS OF FACILITIES/ITEMS/PRODUCTS
Although this Sohcitation identifies specific facihties/items/products tobe serviced,itis hereby agreed and
understood that any facihty/item/products may be added/deleted to/from this contract at the option of the
City.When an addition to the contract isrequired,the successful bidder(s)under this contract shall be
invited to submit price quotes for these new services/items/products.If these quotes are comparable with
Page 32 of 37
o o
260254
market prices offered for similar services/items/products,they shall be added tothecontract whichever isin
the best interest ofthe City and an addendum and a separate purchase order shall be issued by the City.
2.17.PRE-BID/PRE-PROPOSAL CONFERENCE
None
2.18.CONTRACT ADMINISTRATOR
Upon award,contractor shah report and work directly with Lilliam Rodriguez,who shall be designated as
the Contract Administrator.
2.19.TIE BIDS
Whenever two or more Bids which are equal with respect toprice,quality and service are received bythe
Cityforthe procurement ofcommodities or contractual services,aBidreceivedfromabusinessthat
certifies that is has implemented a drug-free workplace program shall be given preference inthe award
process.Established procedures forprocessingtieBidswillbefollowedifnoneofthetiedvendorshavea
drug-free workplace program,hi ordertohavea drug-free workplace program,a business shall:
(1)Publish a statement notifying employees that theunlawful manufacture,distribution,dispensing,
possession,oruseofa controlled substance is prohibited intheworkplace and specifying the action that
willbetakenagainstemployees forviolationsofsuch prohibition.
(2)Inform employees about the dangers of drug abuse intheworkplace,the business'policyof
mamtaining a drug-free workplace,any available drug counseling,rehabilitation,and employee assistance
programs,andthe penalties mat maybe imposed upon employees for drug abuseviolations.
(3)Giveeachemployeeengagedinprovidingthe commodities orcontractualservicesthatareunderBida
copyofthestatementspecifiedinsubsection(1).
(4)Inthe statement specified in subsection (1),notify the employees that,asa condition of working onthe
commodities or contractual servicesthatareunder Bid,theemployeewillabidebythetermsofthe
statement andwill notify the employer ofany conviction of,orpleaof guilty ornolo contendere to,any
violation of Chapter 893orofany controlled substance lawoftheUnitedStatesoranystate,foraviolation
occurringinthe workplace nolaterthanfive(5)daysaftersuch conviction.
(5)Imposea sanction on,orrequirethe satisfactory participation inadrugabuse assistance or
rehabilitation program,ifsuchis available inthe employee's community,byany employee whoisso
convicted.
(6)Makeagoodfaithefforttocontinueto maintain a drug-free workplace throughimplementation ofthis
section.
2.20.LIQUIDATED DAMAGES
Biddershah provide allitemsatthe guaranteed dehvery timespecifiedbytheCityintheDeliverySection
ofthis solicitation.Ifthesuccessfulbidderfailstodehverwithinthespecifieddeliverytime,itis
understood that1%oftheunitpriceper calendar dayperitemwillbe deducted,as liquidated damages,for
eachdaybeyondthespecifieddehverytime(nottoexceedthetotalamountofthecontract),notasa
penaltybutasaformofcompensationforthelossofnothavingtheabilitytousetheproduct.
2.21.USE OF PREMISES
Thecontractorshallconfine his/her equipment,apparatus,thestorageofmaterials,andtheoperationof
his/herworkmen tothelimitsindicatedbylaw,ordinances,permits,or direction oftheproject manager,
andshallnotunreasonably encumber thepremiseswith his/her materials.Thecontractorshalltakeall
measures necessaryto protect his own materials.
Page 33 of 37
o ov-—'260254
2.22.DAMAGES TO PUBLIC/PRIVATE PROPERTY
The contractor shallcarryouttheworkwithsuchcareandmethodsasnottoresultindamageto public or
privateproperty adjacent tothe work.Shouldanypubhcorprivatepropertybedamagedordestroyed,the
contractor,at his/her expense,shallrepairor make restorationasispracticalandacceptabletothe City
and/or owners of destroyed or damaged property promptlywithina reasonable length oftime.(Notto
exceedone month fromdatedamagewasdone).
2.23.NO SUBSTITUTION
When "NoSubstitution"isusedincombination with a manufacturer's name,brandname and/or model
numberthatnameditemistheonlyitemthatwillbe accepted by theCity.
2.24.PRODUCT/CATALOG INFORMATION
'All bidders must submit product information ontheitemsthey propose to furnish onthisbid.Anybid
receivednot containing this information maybe rejected forthat reason.If catalog numbersshowninthis
bid are incorrect orobsolete,itisthe responsibility ofthe vendor to update or advise theCityofthis
problem.TheCitywill issue an addendum to correct and update catalog numbers,when apphcable.The
catalog number voushowonvourbidistheonethe City willexpectto receive.
All bidsthatincludesubstancesfoundonthecurrentFloridaToxic SubstanceList must be submitted with
a Material Data Sheet,in accordance with Florida Statutes -Chapter 422.106.
2.25.PRODUCT SUBSTITUTES
Inthe event a particular approved and awarded manufacturer's product becomes unavailable during the
term of the Contract,the Contractor awarded that item may arrange with the authorized City representative,
to supply a substitute product atthebid price or lower,provided that a sample is approved beforehand and
that the new product meets or exceed all quality requirements.Contractor shall replace items purchased by
theCity which are of unacceptable quality orwhich are determined bytheusing department unserviceable
foranyreasons.Items covered by express warranty shall be governed by terms and conditions therein.
2.26.REFERENCES
Each bid must be accompanied bya list ofreferences,which shall include the name of the company,dates
of contract,description of goods supplied,a contact person and the telephone number.NO BID WILLBE
CONSIDERED WITHOUT THIS LIST.
2.27.SUBCONTRACTORS OF WORK SHALL BE IDENTIFIED
As part ofitsBid,theBidder is required toidentifyany and ah Subcontractors thatwillbeusedinthe
performance of the proposed contract,their capabilities,experience,minority designation,as defined in
Ordinance 10062 and the portion of the work tobedone by the Subcontractor.Failure to identify any and
all subcontractors intheBid shall render theBid non-responsive;unless,thelow bidder submits this
documentation totheCitywithin five (5)working days after thebid opening.
The Contractor shah not,at any time during the tenure of the contract,subcontract any part ofhis
operations or assign any portion orpart ofthe contract,to Subcontractors)not originally mentioned in their
Bid,except under and byvirtue of permission granted by the City through the proper officials.
Nothing contained in this specifications shall be construed as establishing any contractual relationship
betweenany subcontractor andtheCity.
The contractor shall befully responsible totheCityfortheactsand omissions ofthe subcontractor and
their employees,as for acts and omissions of persons employed by contractor.
Page34 of 37
O o
260254
2.28.CONTRACTOR TO BE REPRESENTED
The contractor atall times must either be personally present atthe worksite or berepresented at the
worksite byaresponsible agent or agents designated bythe contractor inwritten notice to the City prior to
the beginning of work.Such notification shall include pertinent data such as addresses,phone numbers,
etc.,where said agent or agents may becontacted at any time of the day or night The agent or agents shall
be clothed with full authority to act for the contractor in all cases,and to carry out any instructions relative
totheworkmaybegivenbytheCity.
2.29.SPECIFICATION EXCEPTIONS
Specifications are based onthemost current literature available.Bidder shall notifythe Cityof Miami
Purchasing Department,inwriting,no less than ten (10)days prior to sohcitation closing date of any
change inthe manufacturers'specifications which conflict with the specifications.For hard copybid
submittals,bidders mustexplain any deviation from the specifications in writing asa footnote onthe
apphcable specification page and enclose a copy ofthemanufacturer's specifications data detailing the
changed item(s)withhis/her submission.For electronic bid submittals,bidders mustexplain intheHeader
Section orby an Attachment and,if applicable,enclose a scanned copy ofthemanufacturer's specifications
data detailing thechanged item(s)with his/her submission.AdditionaUy,bidders mustindicate any options
requiring the addition of other options,aswellasthose which are included as a part of another option.
Failure of bidders to comply with these provisions will result in bidders being heldresponsible for all costs
requiredtobringtheitem(s)incompliancewith contract specifications.
2.30.PUBLIC CONVENIENCE AND SAFETY
The contractor shall conduct hisworksoasto interfere as little as possible with private business orpubhc
travel.He shall,athisownexpense,whenever necessary or required,maintain barricades,maintain lights,
andtakesuchotherprecautions asmaybe necessary to protect hfeand property,andheshallbeliablefor
ah damages occasioned inanywaybyhis actions orneglect orthatofhis agents or employees.
The contractor shahmeetthefollowingnoise abatement performance standards forallconstruction
equipment
Between the hours of7:00 AM.and6:00 P.M.noise levels shall not exceed 80 dBA at the nearest
•residential orcommercialproperty hne*
Operation of equipment should beavoidedbetweenthehoursof 6:00 P.M.and7:00A.M.,but ifrequired,
the noise level shall not exceed 65 dBA
231.SAFETY MEASURES
Contractor shalltakeallnecessary precautions forthesafetyofemployees,andshaherectandproperly
maintainatahtimesall necessary safeguards forthe protection oftheemployeesandthepubhc.Danger
signs warning against hazards created byhis/her operation andworkin progress mustbeposted.
Allemployees of contractor shahbeexpectedtowearsafety glasses orgoggles,appropriate clothing,and
hearingprotectionwhenandwherever applicable.The contractor shalluseonlyequipmentthatisfully
operational andinsafe operating order.Contractor shallbeespeciallycarefulwhenservicingproperty
when pedestrians and/or vehiclesareincloseproximity-workshallceaseuntilitissafeto proceed.
2.32.TERMINATION
Page35 of 37
o o 260254
IfContractordefaultsinitsperformanceunderthisContractanddoesnotcurethedefaultwithin30days
afterwrittennotice of default,theCityManagermayterminatethis Contract,inwholeorinpart,upon
writtennoticewithoutpenaltytotheCityofMiami.InsucheventtheContractorshallbeliablefor
damagesincludingtheexcesscostofprocuringsimilarsuppliesorservices:providedthatif,(1)itis
determinedforanyreasonthattheContractorwasnotindefaultor(2)the Contractor's failureto perform is
withouthisorhis subcontractor's control,faultornegligence,the termination will be deemed tobea
terminationfortheconvenience oftheCityofMiami.
B.FOR CONVENIENCE
TheCityManagermayterminatethis Contract,inwholeorin part,upon30dayspriorwrittennoticewhen
itisinthebest interests oftheCityof Miami.Ifthis Contract isfor supplies,products,equipment,or
software,andso terminated forthe convenience bytheCityofMiamitheContractorwillbecompensated
inaccordancewithanagreeduponadjustmentofcost.TotheextentthatthisContractisforservicesandso
terminated,theCityof Miami shallbe liable onlyfor payment in accordance withthepaymentprovisions
oftheContractforthoseservicesrenderedpriorto termination.
2.33.ADDITIONAL TERMS AND CONDITIONS
No additional termsand conditions included withthe sohcitation responseshallbeevaluatedor
considered,and any andall such additional terms,and conditions shah have no force or effect and are
inapplicable tothis sohcitation.If submitted either purposely,through intentor design,or inadvertently,
appearing separatelyin transmittal letters,specifications,literature,pricehstsorwarranties,itisunderstood
andagreed thatthe General andSpecial Conditions in this solicitation arethe only conditions apphcable to
thissolicitation and thatthe bidder's/proposer's authorized signature affixed tothe bidder's/proposer's
acknowledgment formatteststothis.
2.34.PRIMARY CLIENT (FIRST PRIORITY)
The successful bidder(s)/proposer(s)agreeuponawardofthis contract thattheCityofMiamishahbeits
primary chent and shall be serviced first during a schedule conflict arising between this contract andany
other contract successful bidder(s)/proposer(s)may have with any other cities and/or counties to perform
similar services asa result ofany catastrophic events such as tornadoes,hurricanes,severe storms orany
other pubhc emergency impacting various areas during or approximately the same time.
Page 36 of 37
o
260254
3.Specifications
3.1.SPECIFICATIONS/SCOPE OF WORK
Group 1:Swimming Pool Chemicals
RefertotheLineItemDescription for detailed specifications for each oftheitems.
Group2:DeliveryofBulkLiquid Chlorine andStorage Tank RentalforSwimmingPools
1.DELIVERY -Onsitebulk dehvery ofhighpurity,high strength 12%Sodium Hypochlorite directly by
tankertostorage tank.
2.CHLORINE -This continuous process bleach shah be guaranteed to maintain atleast 10.5%strength
forafuh60 days.Bleachshahbe guaranteed tocontainlessthan0.3%of excesscausticsodalevels.This
bleach solution shah be treated witha secondary filtration process (amodifiedversion ofion-exchange
technology),which removes copper,magnesium,iron,and othermetals.This process shalloccurat
manufacturingsourcebeforebeginloadedontotankersfordehvery.
3.STORAGE—Storage tankshahbe maintained ona maintenance free arrangement bysuccessful
bidder,which includes maintenance ofhard piping from tanks to chemical feed equipment,including all
interface such as valves.
4.QUALITY CONTROL-Successfulbiddershallincludemonthlywaterquahtycontrolchecksusingan
approved waterquahtycontrolprogram.
5.TESTING -Successfulbiddershahincludeongoingmonitoringandtesting of environmental
conditionssuchasBlackandMustardAlgae,CloudyWater,Clarity,FilterEfficiency,Chloramine,
Bacteriological Analysis,Iron,Copper,Manganese,Cyanuric Acid,Nitrates,Chlorides,Phosphates,
Chlorine demand,Ammonia and other associated conditions.
6.SUPPORT-Successfulbiddershallinclude toll-free supportondifferentaspects of poolwaterand
HRScodecompliance.Supportshallincludeon-sitereview and/or trainingonanasneededbasis.
7.CODE -Storagetankshall meet bulk tankrequirements of•U.S.EnvironmentalProtection Agency,
FloridaDepartment ofAgriculture,FloridaDepartment ofEnvironmentalRegulation,and Visual Tank
InspectionasrequiredbytheSouthFloridaBuildingCode.
8.FEES -Successfulbiddershallgiveaflatpergallonratefortheapproximateannualamount of
chlorineused,asstipulatedonthePriceSheet
9.STORAGETANK RENTAL -Successfulbiddershahgiveamonthlyrentalratefora1500gallon
capacitystorage tank andfora600galloncapacitystoragetank.
Page37 of 37
City of Miami ci*mi _
*3500 Pan American Drive
Miami,FL 33133
www.miamigov.com
Text File Report
File ID:11-00269 Type:Resolution Status:Passed
Enactments R-l 1-0217 Enactment Date:5/26/11
Version:I Introduced:3/17/11 Controlling Body:Office ofthe City
Clerk
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS RECEIVED
FEBRUARY 1,2011,PURSUANTTOINVITATIONFORBIDNO.260254,FROM COMMERCIAL
ENERGY SPECIALIST,INC.FORGROUP 1,AND FROMPRO STAR POOLSUPPLIESFOR
GROUP2,ASTHELOWESTRESPONSIVEAND RESPONSIBLE BIDDERS,ONA
GROUP-BY-GROUP BASIS,FORTHE PROVISION OF SWIMMING POOL CHEMICALS AND
SUPPLIES ANDBULK LIQUID CHLORINE ANDSTORAGETANKRENTAL,FORTHE
DEPARTMENT OFPARKS AND RECREATION,FOR AN INITIAL CONTRACT PERIODOFONE
(1)YEAR,WITH THE OPTION TO RENEW FOR FOUR (4)ADDITIONAL ONE (1)YEAR
PERIODS;ALLOCATING FUNDSFROMTHE VARIOUS SOURCES OFFUNDS FROM THE
USER DEPARTMENT,SUBJECT TOTHE AVAILABILITY OFFUNDS AND BUDGETARY
APPROVAL AT THE TIME OF NEED.
BEIT RESOLVED BYTHE COMMISSION OFTHE CITY OFMIAMI,FLORIDA;
Section 1.The bids received February 1,2011,pursuant toInvitation for Bid No.260254,from Commercial Energy
Specialist,Inc.for Group 1,and Pro Star Pool Supplies for Group 2,asthe lowest responsive and responsible bidders,ona
group-by-group basis,for the provision ofSwimming Pool Chemicals and Supplies and Bulk Liquid Chlorine and Storage
Tank Rental,for the Department ofParks and Recreation,for an initial contract period of one (1)year,with option to renew
forfour(4)additional one(1)year periods,areaccepted,with funds allocated from various sources of funds from theuser
department,subject tothe availability of funds andbudgetary approval atthe time of need.
Section 2.This Resolution shall become effective immediately upon its adoption and signature ofthe Mayor.{1}
City of Miami Page x Prjnted on 6/)5/2(n,
TO:
FROM:
CITY OFMIAMI,FLORIDA
INTER-OFFICE MEMORANDUM
ALL DEPARTMENT DIRECTORS
and CONTRACT LIAISONS
Kdiri^Robertson)Dii-ectoi
Purchasing Department
DATE:
SUBJECT:
-REFERENCES:
ENCLOSURES:
May 15,2012 FILE:
Swimming Pool Chemicals &
Supplies&BulkLiquidChlorine&
Storage Tank Rental
BidNo.260254(16)
FIRST RENEWAL
Pleasefindenclosedacopy of therecentlyapprovedfirstrenewalterm contract forthe
Swimming Pool Chemicals &Supplies &Bulk Liquid Chlorine &Storage Tank Rental.
Using department is urged tocarefullyreviewthe contract in detail tobecomefamiliarwithits
prices,termsandconditions,anditemsawarded.Ifyourdepartmentisunabletolocatea
particular item onthe contract,pleasecontactthe appropriate Buyerfor assistance.Noother
goodsor services canbe purchased underthis contract exceptthosespecifiedinthe contract
When requestingthis commodity orservice,theBid No,,Resolution No.and the
corresponding catalogitem numbers must becitedintherequisition.
Shouldanyusing department experience any difficulties with the contractor,pleasedocumentthe
matterand immediately adviseMaritza Suarez,Procurement Supervisor,at(305)416-1907 for
assistance.
CONTRACT AWARD
FIRST RENEWAL
BID NO.:
DESCRIPTION:
CONTRACT PERIOD:
FIRST RENEWAL:
TERM OF CONTRACT:
COMMODITY CODE:
260254(16)
SWIMMING POOL CHEMICALS &SUPPLIES &BULK LIQUID
CHLORINE &STORAGE TANK RENTAL
JUNE 6,2011 THROUGH JUNE 5,2012
JUNE6,2012 THROUGH JUNE 5,2013
ONE(1)YEAR W/OTR FORFOUR(4)ADDITIONAL ONE-
YEAR PERIODS
SECTION #1 -VENDOR AWARD
Commercial Energy Specialists,Inc.
(Group 1)
860 Jupiter ParkDr.
Jupiter,FL 33458
Contact:Alvaro Mendoza
Phone:(800)940-1557
Fax:(561)746-5898
Email:amendo2a@ceswater0ualitv.com
varruza@cesmail.org
Pro Star Pool Supplies
(Group 2)
PO Box 970041
Coconut Creek,FL 33097
Contact:Dennis Miller
Phone:(561)488-7023
Fax:(561)482-0791
Email:dmm-23@comcast.net
info@prostarpoolsupplies.com
SECTION #2 -AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES
C.C.AWARDDATE:MAY26,2011
RESOLUTION NO:11-0217
ANNUAL CONTRACT AMOUNT:N/A
Note:Funds allocated from the various sources
offundsfromtheuserdepartmentsandagencies,
subject to availability offundsandbudgetary
approval at the time of need.
Please find enclosed a copy ofthe recently approved first renewal term contract for the swimming pool chemicals
&supplies&bulk liquid chlorine &storagetank rental.
SECTION #3 -REQUESTING DEPARTMENT
CITY DEPARTMENTS
Contract Administrator:MariaDe Cardenas
Phone:(305)960-3004
Fax:(305)400-5360
SECTION #4 -PROCURING AGENCY
AMENDED AMOUNT:
INSURANCE REQUIREMENTS:
PERFORMANCE BOND:
APPLICABLE ORDINANCES:
CITYOF MIAMI,PURCHASING DEPARTMENT
Buyer:Maritza Suarez
Phone:(305)416-1907
Fax:(305)416-1925
Prepared By:Aimee Gandarilla,5/15/12
A CONTRACT AWARP SHEET INSTRUCTIONAL GUIDE TOASSIST YOU WITH THE INFORMATION
CONTAINED HEREIN IS AVAILABLE INTHE ISUPPLIER INFORMATION SECTION OFOURWEBPAGE AT:
www.miamiqov.com/Drocurement
N/A
N/A
N/A
N/A
CITY OF MIAMI,FLORIDA
INTER-OFFICE MEMORANDUM
T0.ALL DEPARTMENT DIRECTORS DATE.May 15,2013 FILE.
and CONTRACT LIAISONS
subject:SwimmingPoolChemicals&
Supplies&BulkLiquidChlorine&
Storage Tank Rental
BidNo.260254(16)
from KennethRobertson,Director references:SECOND RENEWAL
PurchasingDepartment
ENCLOSURES:
Please find enclosed acopyofthe recently approved second renewal term contract forthe
SwimmingPool Chemicals &Supplies &BulkLiquidChlorine&Storage TankRental.
Using department isurgedtocarefully review thecontractindetailtobecome familiar withits
prices,termsand conditions,and items awarded.Ifyour department is unable to locate a
particular itemonthe contract,please contact the appropriate Buyerfor assistance.Noother
goodsor services canbe purchased under this contract exceptthose specified inthe contract.
When requesting this commodity orservice,theBidNo.,Resolution No.andthe
corresponding catalog item numbers must becitedinthe requisition.
Should anyusing department experience any difficulties withthe contractor,please document the
matterandimmediatelyadviseMaritzaSuarez,ProcurementSupervisor,at(305)416-1907for
assistance.
(Etttj 0!JifttHmt
co CT
SECOND RENEWAL
BID NO.:
DESCRIPTION:
CONTRACT PERIOD:
FIRST RENEWAL:
SECOND RENEWAL:
TERM OF CONTRACT:
COMMODITY CODE:
260254(16)
SWIMMING POOL CHEMICALS &SUPPLIES &BULK LIQUID
CHLORINE &STORAGE TANK RENTAL
JUNE 6,2011 THROUGH JUNE 5,2012
JUNE 6,2012 THROUGH JUNE 5,2013
JUNE 6,2013 THROUGH JUNE 5,2014
ONE(1)YEAR W/OTR FOR FOUR (4)ADDITIONAL ONE-
YEAR PERIODS
988
SECTION #1 -VENDOR AWARD
Commercial Energy Specialists,Inc.
(Group 1)
860 Jupiter Park Dr.
Jupiter,FL 33458
Contact:Alvaro Mendoza
Phone:(800)940-1557
Fax:(561)746-5898
Email:amendozaOtoeswateraualitv.com
rbaker(6).cesmail.ora
Pro Star Pool Supplies
(Group 2)
PO Box 970041
Coconut Creek,FL 33097
Contact:Dennis Miller
Phone:(561)488-7023
Fax:(561)482-0791
Email:dmm-23(Steomcast.net
info(5)prostarpoolsupplies.com
SECTION #2 -AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES
C.C.AWARDDATE:MAY 26,2011
RESOLUTION NO:11-0217
ANNUAL CONTRACT AMOUNT:N/A
Note:Funds allocated from the various sources
of funds from the user departments and agencies,
subject toavailabilityof funds and budgetary
approval at the time of need.
Please find enclosed a copy ofthe recently approved second renewal term contract for the swimming pool
chemicals&supplies &bulkliquidchlorine&storagetankrental.
SECTION #3 -REQUESTING DEPARTMENT
CITY DEPARTMENTS
Contract Administrator:Maria De Cardenas
Phone:(305)960-3004
Fax:(305)400-5360
SECTION #4 -PROCURING AGENCY
CITYOF MIAMI,PURCHASING DEPARTMENT
Buyer:Maritza Suarez
Phone:(305)416-1907
Fax:(305)416-1925
Prepared By:Aimee Gandarilla,5/15/13
AMENDED AMOUNT:N/A
INSURANCE REQUIREMENTS:N/A
PERFORMANCE BOND:N/A
APPLICABLE ORDINANCES:N/A
A CONTRACT AWARD SHEET INSTRUCTIONAL GUIDETO ASSIST YOUWITHTHEINFORMATION
CONTAINEDHEREINIS AVAILABLE INTHEISUPPLIERINFORMATIONSECTIONOFOUR WEBPAGE AT:
www.miamiqov.com/Drocurement
CONTRACT
THIS AGREEMENT made and entered into this b_day of Al^y .2014,by and between the
City of South Miami,a Florida municipal Corporation (hereinafter referred toas4*City")and Commercial Energy
Specialists,Inc.,(hereinafter referred toas"Contractor*').
WITNESSETH:
WHEREAS,theCityof Miami solicited bids,pursuant to IFB [Invitation to Bid]#260254 (16),for Pool
Chemical,Liquid Chlorine &Storage Tank Rental;and
WHEREAS,theCityof Miami,aftercompleting a competitive bidding process,awarded a contract to
CommercialEnergySpecialists,lnc;and
WHEREAS,theCity of South Miami desires toutilizetheCity of Miami contract pursuant toIFB
#260254 (16),and pursuant toauthorityof theCity of SouthMiami's Charter.
NOW,THEREFORE,theCityandthe Contractor,eachthroughtheirauthorized representative/official,
as follows:
1.TheCitydesirestoenterintoa Contract,forPoolChemical,LiquidChlorine&Storage
TankRental,underthesametermsandconditionsassetforthinIFB#260254 (16)andtheagreement
betweenCity of MiamiandCommercialEnergy Specialists,lnc,pursuant IFB#260254(16).
2.TheCityhasreviewedthecontractandagreestothetermsandconditionsand further agrees
tothefairand reasonableness ofthepricing.Contractor herebyagreestoprovidesuchservicesunderthesame
price(s),termsandconditionsas IFB #352301 (18)and theagreementbetweenCity of Miamiand Eliteguard,
Inc.,pursuant IFB#260254(16),acopy of which,includinganyamendmentsthereto,is attached heretoand
madeapart hereof byreference.
3.AllreferencesinthecontractbetweenCity of MiamiandCommercialEnergy Specialists,
Inc.,shallbeassumedtopertainto.andarebindinguponContractorandthe Chy ofSouthMiami.All
decisionsthataretobemadeonbehalf ofthe Chy,asset forth intheCity of Miami IFB and hs agreement with
CommercialEnergySpecialists,Inc.,shallbemadebytheCityManagerfortheCity of SouthMiami.The
term ofthe contract,includingallextensionsauthorizedbythecontractshallnotexceed five years.
Notwithstanding anything contained intheIFBortheCityof Miami contract tothe contrary,this agreement
shallbegovernedbythelaws oftheState of Florida andvenueforalldisputeresolutionsor litigation shallbe
inMiami-Dade County,Florida.
IN WITNESS WHEREOF,andastheduly authorized act ofthe parties,the undersigned representatives
ofthe parties heretohavecausedthis instrument tobe signed intheirrespective namesbytheir proper officialsand
tobeattestedbytheirrespectiveClerksthedayandyearfirstabovewritten.
Alvaro Merfdoza
(typenameand title ofsignatoryabove)