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Res No 039-14-14133RESOLUTION NO.: 39~ 1 4~ 14133 A Resolution authorizing the City Manager to purchase three vehicles for the City's Code Enforcement fleet replacement program. WHEREAS, the City's Code Enforcement Division utilizes surplused Police Department vehicles in their daily operations; and WHEREAS, the City Commission budgeted funds in the 2014 Capital Improvements Plan for the replacement of the Code Enforcement Division vehicles; and WHEREAS, the City is piggybacking from a Florida Sheriffs Association contract no. 13-21-0904 to purchase three vehicles from Alan Jay Automotive in Sebring, Florida, an awarded vendor on the Florida Sheriffs Association contract for an amount not to exceed $64,000 and charged to account no. 301-1640-524-6440 NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is authorized to expend an amount not to exceed $64,000 with Alan Jay Automotive in Sebring, Florida, for the purchase three 2014 vehicles from the Florida Sheriffs Association contract no. 13-21-0904 for the City's Code Enforcement Division vehicle replacement program from account 301-1640-524-6440 with a current balance of $65,000. Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity ofthe remaining portions of this resolution. Section 3. Effective Date: This resolution shall take effect immediately upon enactment. PASSED AND ENACTED this ~atay of March ,2014. ATTEST: (~~-CITY CLERK READ AND APPJ~OVED AS TO FORM, LANGUAGE, Jt€6ALITY AND E:~=~:~~HERE~ /'., ?J ~ /" /- / \. crt ,,--,,' APPROVED: COMMISSION VOTE: Mayor Stoddard: Vice Mayor Harris: Commissioner Liebman: Commissioner Welsh: Commissioner Edmond: 5~O Yea Yea Yea Yea Yea To: FROM: DATE: SUBJECT: Background: Expense: Accounts: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM\ The Honorable Mayor & Members of the City Commission Steven J. Alexander, City Manager March 11,2104 2001 A Resolution authorizing the City Manager to purchase of three vehicles for the City's Code Enforcement fleet replacement program. The Code Enforcement Division has been operating with vehicles surplused from the City's Police Department. These vehicles have effectively reached the end of their useful life due to the excessive mileage and downtime experienced with service issues. During the last budget cycle, the Commission expressed a desire to replace these vehicles with new, more efficient models in an effort to maintain a fleet of safe and serviceable vehicles. The adopted Capital Improvement Budget for "fleet replacement" contemplated the purchase of four (4) GEM electric cars, similar to those used by Parking Services. However, after an analysis of the needs of the Code Division, it was determined that this model would not be practical choice and the decision was made to request the purchase of three (3) Toyota Prius-c vehicles. The City will piggyback this procurement from the Florida Sheriffs Association Bid No 13-24-0904. Staff analyzed the availability of vehicles within the bid and determined that the Toyota Prius-c was the best option for practicality based on the Division needs and budget parameters. These vehicles will be purchased through the bid from Alan Jay Automotive in Sebring, Florida, an awarded vendor on the Florida Sheriffs Association contract and will include a 5-year, 75,000 mile extended warranty. $63,935.10 $63,935.10 from account number 301-1640-524-6440, Capital Improvement (Vehicles), current balance $65,000. CONTRACf THIS ACREEMENT made and entauI into this Ii... day of ~, , 2014, by and between the City ofSouah Miami. a Florida municipal Corporation (heteinafter ramedtoalt'CltyM) and Alan Jay Import Ccfttcr. Inc., dba Alan Jay Toyota, Inc.. hcn:inaft« refcn'ed to u "Contractor"). WITNItSSltTH: , WHEREAS, the Florida Sheriffs AssociatioIt 80IIcited bids, ~ to ContradI 13-2 1-0904, for Police RaIod VchidellMotorcycles, SodIns 4 Lipt Trucks; and WHIREAS, .... Florida Sheriffs Aaaociltion, after completina • competitive biddina procell. awarded • contract to Alan Jay Toyota, Inc.,; and WHEREAS, the City ofSouab Miami desires to utilim the Florida Sheriffs Auociaticm COfttnIct pursuant Contnct '13·21.Q904. and pursuant to authority of the City of South Miami's own city charter. NOW, THEREFORE. the City and the Contractor. cadt throu&h their authorized NpleselilltJvclofficiaJ. aaroc .. Ibllows: I. The City desi,.. to enter into. Contnct for Police Rated VehlclcsIMotorcydcs. ScIdans &; Lillht TIUCb, under the same terms and condltions. the ~ bctMcn ContnIctor and the Florida Sheriffs Astociltion pursuant Contnct II 13·2 1.Q904. 2. The City has reviewed the con1rIct and aarees to the terms and conditions and tWt.hcr aarees to the fair and I-.onablcncss of the pricina. Contnlctor hereby .... to provide such savices under the same price(s). terms and condidons u Contnct 1113·21-0904, • copy of which indudina any amendments thereto, is auachecI hcmo and made • pitt hereofby refaalCC. 3. All refcnnces in the contract between Contrlctor and the Florida Sheriffs AuociaUon shall be usumcct to pauin to. lind 8I'e bindina upon Contrlctor and the City of South Miami. VENDOR Digitally signed by: Thomas F. Pepe DN: CN = Thomas F. Pepe C = US »6Jte: 2014.03.20 11 :02:55 -04'00' :At> I II)!/ Detail by Entity Name .. s' ...... Event Date Filed OL, RAYMOND JESQ, 5 S BAYSHORE DRIVE . UITE 1204 AMI, FL 33130 ame Changed: 05/10/2004 LDSTEIN, ALAN J 003 US 27 SOUTH EBRING, FL 33870 P98000079748 593533026 09/10/1998 FL ACTIVE AMENDMENT 01/15/1999 NONE Page 1 of3 http://search.Sllnbiz.org/lnquiry ICorporationSearch/ScarchRcstll tDctaillEnti tyN ame/clomp-p... 3/3/2014 Detail by Entity Name ~jtle P WILDSTEIN, ALAN J 2003 US 27 SOUTH SEBRING, FL 33870 lTitle VP WILDSTEIN, ALAN J ~003 US 27 SOUTH $J:3BRING, FL 33870 Annual Reports , ... Report Year Filed Date 2011 04/20/2011 2012 04/10/2012 2013 06/10/2013 Documentlmages 06/10/2013~-ANNUALREPORT 04/10/2012 --ANNUAL REPORT. 04/20/2011 --ANNUAL REPORT 04/01/2010--ANNUAL REPOR"( 04113/2009~-ANNUAL REPORT 04/22/2008 --ANNUAL REPORT 11/26/2007 --ANNUAL REPORT 03/23/2007 --ANNUAL REPORT 03/31/2006 --ANNUAL REPORT 11/01/2005 --ANNUAL REPORT,. 03/25/2005 --ANNUAL REPORT 05/1012004 --ANNUAL REPORT 01/16/2004 --ANNUAL REPORT 07/14/2003 --ANNUAL REPORT 04/23/2001 --ANNUAL REPORT 06/19/2000 --Reg. Agent Change 02/29/2000 --ANNUAL REPQRT 04/20/1999 --ANNUAL REPORT .-'':".---~~--. --. -.. ,-~.~~.-.. - 01/15/1999 --Amendment 01/04/1999--Amendment 09/10/1998 --Domestic Profit .--. ----~.~-------.-..., View imagein PDF format .. ] r View image in PDF format I: I View image in PDF format I I ViewimClge inPDF format ., I View image in PDF format I ~1===V=ie=w=i=m=ag=e=in==PD=F=f=or=m=a=t==~1 C=Vi~wimage in PDF format... I I View image in PDF format ~ I View image in PDF format I I Viewimage in PDF format] I View image in P[~F format I I View image in PDF format I I View image in PDF formClt==>] r View image in PDF format I I View image in PDF format I [==========:, .. . View image in PDF format . Page 2 of3 http://search .sun bi z. orgllnqui ry ICorporati onSearch/SenrchR.esuJ tDetaillEnti ty N amel clomp-p... 3/3/2014 Call Us first ,for all of youI' Fleet Automotive, & Light Truck needs. PHONE (800) ALAN.JAY (252-6529) DIRECT 863-402-4292 WWWALANJAY.COM 2003 U.S. 27 South MOBILE 863-991-4693 Sebring, FL 33870 1-----F-A-X-8-6-3--4-0-2--4-2-21---- , P.O. BOX 9200 Sebring, FL 33871-9200 QUICK QUOTE SHEET FOR VEHICLES SOLD UNDER THE FLORIDA SHERIFF'S ASSOCIATION CONTRACT PAGE ---'--- of ______ ~ ______ _ REQUESTING AGENCY: CITY OF SOUTH MIAMI ORIGINAL QUOTE DATE: CONTACT PERSON: PHONE NUMBER: FAX NUMBER: MODEL: , ·'<··"',·:·i:::·,':2/2!\12(),14 "'::", »/:~,:" ;' STEVEN KULICK 305-663-6339 305-663-6346 1203 FSA BID NUMBER'S 12-20-0905 & 12-10-0905 REVISED QUOTE DATE: 2/24/2014 CELL: 239-253-5361 e-mail: SKULlCK@SOUTHMIAMIFLGOV SPECIFICATION #: 13 2014 TOYOTA PRIUS C PAGE#:------~25~1~----- BED LENGTH NIA BASE DISTRICT PRICE: ______ .:;.$1;,,;8;:.;,9;,,;6~8;,,;.0..;.,0 OPTION CODE # -PV4-0" ----•...... --.--.. ---....... __ ................... . PULSE ·TAG·--· ...... ····--·--.. '1'>(5575 ----..... ----.--.. Comments: DESCRIPTION EXTERIOR COLOR WHITE WI DARKEST INTERIOR POSSIBLE . :i!.Ff..9Hn~~~:f~fr~~~H~~~)~f~:f~:::::::::::::::::::::::::::::::::::::::::::::::::: 3rd Brake Ught Safety Pulse (Pulses 3rd Brake Ught (4) limes upon application of brake pedal 10 increase driver awareness behind you when stopping) ·NE\ii/STAT"E·T"AG· .. ·····--···--······· ...... · .. ··· .... ·· .. · ...... · ......... --................ . ·Plaiirium·5·yj-·Y5k·riifleexlwarraiiiy·Wj·Oeductabiey···· .................................. . TOTAL OF OPTIONS: TOTAL COST: QTY YESWE TAKE TRADE. INS TOTAL COST LESS TRADE IN: Alan Jay Chevrolet Buick GMC Cadillac FEID #65·0211404 OPTION COST STD ::::::::::::::::::::::~:~?:~.:~~: $229.00 · ...... ··· .... · .... · .. $·1·7"s.·jii · .. ·· .. ······ ...... ·${S44·00· $2,343.70 $21,311.70 $21,311.70 . $0.00 $21,311.70 Alan Jay Ford Lincoln Mercury, Inc. FEID # 20-5996360 / Alan Jay Chrysler Dodge Jeep Ram FEID # 26·4540672 Alan Jay Import Center, Inc. d/b/a Alan Jay Toyota FEID # 59·3533026 / Alan Jay Nissan, Inc. FEID #76·0833978 VEHICLE QUOTED BY: Scott Wilson, Fleet Sales Manager scott.wilson@alanjay.com "I Want to be Your Fleet Provider" I appreciate the opportunity to submit this quotation. Please review it carefully IF there are any errors or changes, please feel free to contact me at any time. I am always happy to be of assistance QUOTE SHEET SOUTH MIAMI 1203 FLORIDA Mi~(}CIA'fIO:\ O,F COUNTIES ~ All Abo"t Florida FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES HYBRID 4-DOOR ADMINISTRATIVE VEHICIJES SPECIFICATION #13 ·2014ToYotaprius'c'(1203) The Toyota Prius c (1203) purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s) requirements which are included and made a part of this contract's vehicle base price as awarded by specification by zone. ZONE: BASEPRlCE: * Western $19,118.00 *Northcm $18,868.00 * Central $18,868.00 *Southem" $18,968.00 While the Florida Sheriffs Association and Florida Association of Counties have attempted to identify and include those equipment items most often requested by participating agencies for full size vehicles, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE: An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add/delete options other than those listed here may be available through the dealers, however, those listed here must be honored by the dealers in your zone at the stated prices. Bid Award Announcement (13-21-0904) 251 · ~ Oaltm Scnke You get fast claims service and instant authorization of covered repairs via our toll-f""" number. Just call 8O().327..st72. Our tolJ-free number gives you instant access to an authorized repair facility near you. · _ c-.,.., We provide peace of mind so that with a Fidelity Warranty Services extended sen-ice contract, you are covered anywhere in the U.S., its territories or possessions or Canada. • DIrect ~ Participating dealers are paid directly. You do not have to pay and wait for reimbursement of authorized repairs. If necessary. credit card pa}ment is available. FIdelity WBl'I'BDty Senkes, IDe. SOO Jim Moran Boulevard Deerfield Beach, FL 33442 www.Jmagroup.com Florida License ~ Umitstions of Coverage z • Thi:s intonn.atton"tt: intended to provide only an outline or ,he type'I of covcra.ges. Cltdu:s~tlJt I\l'Id limit.oUonIl at the I-tT"'Vice c:ont..recl.s deeaibed in this brocttu:re ~ "should not be mied upon when purd\.Ming IS specific s.ervice contMttct. For CII:Qct CO\'eragee, exdusiona and limrtatKlM, pk-Me re\le'W the knice contt"act juett. Ao..-;.;..,.,JN~F~t.:.~ CS8331 I1JJ2. t~~ . ..r-""'"-.. ~.tw.A!n.:ta----'."~,:, ejI/ur Factory dl'Warranty Takes Care of Today ... It's. no surprise thll! shltli'$ .shuw mosl mojor rcpniN nrn rw"t~ded ~fl(~r Ih(! fnclnry wnrrnnty has expir"d; Thill meuns you'lI hnve 10 denl with nil the inconvI'nicnce, time, energy, lind expense without Ilny help from your v(,hide's original fat10ry warranty, until now_ When you choose the NewVehlcle Protection Plan that's right for you, you can be covered for up to 7 years or 100.000 miles. You can select from our national network of over 5,000 authorized service centers. And, if you buy protection now, you can include the cost of the plan you choose in the financing of your vehicle. There are three levels of New Vehicle ProtectiOt Silvet-, Gold and Platinum COy, Choose the plan that's right fOi ~US Take Care of Tomorrow. ~______ ,a"'i e "LATINUM ~~'. "IIYE""""'R ~£&\l"'''''''' '\~~ .. ~ ",~ . .i~' The Silver Plan covers the major components in your vehicle and offers protection against many major mechanical failures. ENGl!'!!: f~ t.kld::. -.Ad cyt:nd,.-r-t~ 8Ad &Ii ~ IWric.:tcd pan.. ~ ~IR$,. pi:Jt.oo~. pin:! m'IlI ~~Imd<~ ~; rltu\k~. pullq. lnIIinbeurinall.. ~ end bdl. .. , ('(IN'O<'('1in:g "~" rod h.~rinp.;to. ~t1f>' lind t:w..tt.: /'Ul1't'JW't{.J. cruntohnft tw.~. bun(.toI~ .,.,d~:tfl11ins1.~..M~mein ... ho-tt:mdr!--.F'Ild.«_pn..or...,o;h.,{ .... .and~:intaU-..oo..,m.....:t~~.~ l"oIio~~~eBd~,,: puW..o.. &nod~; irouL-~ aod ~ ~ belca.ce Wart: wau:r pump. ~; ...u '1U1llf'. t.V"'f. Jt'."""". , ............... rrlio:.f vlZlwt· and ~'Q: f'1:IWr huu:.U1g. ~ ~ 4nd..a.-nt~: nil irn~ !ttoI.I1"'I'\'rf"'I. =-anrt bob: vatooaf'Cl p.b1 .. 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"_"'"': 1"""'""'" ~ moC"": ~ di.lnb.tQf" ~ shoatl, ~. ~<Uldr>lOduiol. GOLD' The Gold Plan includes the coverage provid(xl under the Silver Plan, as well as the added protection of most major systems and "high-lech- components on today's vehides. ENGINE 00 flGn: v ...... ltminst _t liidl!o C'On1"W: .hIor,uu •• IO·( hI __ i"~:. wot .... I"Hnfl ~: ~aupen.~ -...u:.Iy ~ing btxoool ".1\ .. arm ... a;II~l(·; I~tf! a)OUzIts;'huIuoaic~: ~~wb.eel and ti.nS ~\U. TRANSMISSIONITAANSAXLE . <». -po=; do&eac aobk~·'~ W; TVl-'1htotIk.CaJ.,lo:-: tntabtn~n na."1Un1lo: _ ..... FUEl. lel.el ~lJdin.s uad; t\arl Q"jecton. aod _.1.,; ~I ~R4J; fUl:'l injt. ... "iuo. ~,.f"ltJVI ~~lb.~.~tul?·~ro'~.tllt\l«r,",hud)~..t) !1:I1dc./lo:d1' ... "tw.: ","001 """ ~: t=11t; IIPtk door a.trlr; lank. (ilJ,.,o noo:rl. GIld rorilllt. 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WQIUCAL (:~~...,i~~~,~, . ..-.bho..~r:wltriY.a:..sc; ')~' ~ 'lnrNf"\ImIMl ril.NAPn -.4 um-ink.tm.._1 Jo)".u.-. o-Jutl!:nit ~.~. ~ lIt.lId.a.II~ ..... am:iDC inoiinnun,;:=bwgl.ct.r .:.lann·.~ .. ltoc1tonk" <:!I\'f'} ·~t<.'1m< ~a ~ ... ~I,,: f'<I'OOi~ .. ·_I"" ~ ~.doarbd;ar:'tWltQft.:~l"I\O!or_Ttrtl:pooo..rwinctou.'.'N'itm:~kd -'rrlI.~ ~ .-st.en: ~ 1Ii;r;Nd _itch: ttno .. ~ -rt.-h:.~ro:I. ,.,foot,· .-wrtri'!!. po.. ~.li8b& _ia.cb..~ Ii&N ~w'h: ~ ",,~...w &o"Ci~~ 1 .. W1, '; .. 1. ,....$.t~;-: eLcocvi:ul mirTw mm.or; ~a"CibM! top CIlCRur.lIW1MJIJ! .\!Wtor. P'J""eC" IIlUC-1\IW wuwr. . ~rkuI hNror.~ ft.IIG'Qr, I ... \~(;. ~>Ut""; ~.-r (l'ml./lll:elt<i; '"'~ "Oo01~iol; I:i:r ~riPntIid: mr~ntfto; I'm1TI and ~~ "'PI,,": Jg:rUtft1ft N'>41.: ~ C'MItreol-wc.: EI'£ ~r!'r:.........,....p. --.-.. : 1Nt.,.,-u,4"" I~_ ,~ _or. 'W ~ .. ..-w aAd rna,:· '''')~Q CO2) _~u .. :· _ .... llcl'/Oo ..... Q:K.Il'; .~.Ir-mpr:!~ 1L<cu.vr: cwIi.oa!:;.n ""1A)~ WI<p '"","'OUr: Illl'(.>\tk· pu:.4.iuo ~"\ .. tdtl"~i_tlJ:Ot#l~~~I~.rj(-.I'~~OI~"~' !~tllP"~.nd~d:ilorph.:l?rt COOUNC; RlP:Mlor; ~ bnI.rb1l1 cmd rooWn "-"'""" ... ~ tonk: ~ll c1Utm. fan hI~ and ~(III1.Moed~~ .... ~ I~"'~, TIle Platinum Plan not olily provides the protection induded under the Silver and Gnld Plans. but also expands coverage to ulmost all assemblies of your vehide. The Platinwn Plan gives you the ultimate "peace or mind" by protecting you against virlually all mechanical fail U l"(>S. P.t~(MA·'N'(;j("!:.~ .. OO·~~~~ltl.\m:ll.~ ~ bruke lininwo-. hIM-I' drwru. and fj,cc,otlo, w..c l.-Le pecb •• tandard UL\ftunlxsk)tl <:lV'I',· .... ~lt ... >fW"tr'''.".irbl.,. .. ,-c.rb:rPJ'''"t, ..... i,s.-.i«" ...... ~.~.'''''«''' .. _Io''"' be...n~: lrim, noU-.ldil'lr· d<-...... h • ....tt..o. lnrl: ~ ta..., ~ li¢t' butt.-. ~bm.1"ry~ p'lmc¥ ~,",,"0J. I~ ptup. _t-r..t ..,.-mn, IIhc.d adMoJl'iwn. ItUdMl. _",.14) 'if" 'litwr-")~D' "'_ r..NCJI")-ita.c..n..d, rowJf'k _-h 1M fnw:o.l",,1d ~\jlWnl Of" wh.:"" ~'irlg, ~l \....t..x:icy·joint bout,. wdet)" rTVU"GUu ,,).t~. c.-f1wr 1,I\OnIO"OI,. ~~ t_tl\~ill~ ,~.~ «-"''''V' leW'" tlll<_ ~JM"""ifll"fII~ IiMIPd I.lnMr Sjh1l',. tIS' Cald (:cn.repl, ntdat d..c:.-cI~. app!ianf'r."l. NI"'SlII"ttowV_r Dhi"'1 _OiCJ.Onn. ",.'_., ,m,I.nd tTJft"'!~!hIoP I~ ....... _otTOan See Service Contracl for Complete Details •. Model Toyota Prius c $4.00 51 * Estimated cost per gal/on over the life of the vehicle. ** Price Includes 5 yr/75k Mile Extended Warranty. 2014 CODE VEHICLE PURCHASE: TOYOTA PRIUS c f;~~~b~~r;ff~: 126,000 11.9 $47.60 606.9 207.61 I $9,882.35 $21,311.70