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Res No 275-13-14093RESOLUTION NO. 275-13-14093 A Resolution authorizing the City Manager to permit the Rotary Foundation of South Miami, Inc., to hold its 31St Annual South Miami Rotary Art Festival on Sunset Drive. WHEREAS, South Miami Rotary, 501(c)(3), has submitted a Special Event Application; and, WHEREAS, for the past 30 years the South Miami Rotary Art Festival has been held in the City of South Miami, and sponsored through South Miami Rotary; and, WHEREAS, the applicant has requested permission to hold its event on February 22 & 23, 2014; and, WHEREAS, the applicant has paid for the deposit, application, Street and pole banner fees, totaling $1,260; and, WHEREAS, the applicant will pay for all services rendered by the Police and Public Works Departments in an estimated amount of $13,517; (Police $7,730 and Public Works $5,787); and, WHEREAS, Resolution #155 -03- 11705, revising a policy related to requiring signature petition from businesses as previously established through Resolution #27- 03- 11576, and granting an exemption as to the South Miami Rotary; and, WHEREAS, Resolution 485 -06- 12226, dated June 6, 2006, waives the requirements established in Resolution #27 -03- 11576, by providing that the "Mayor and City Commission agree to close Sunset Drive for the annual event ", and "Rotary shall not be required to reimburse the City for lost parking revenues "; and, WHEREAS, Resolution # 229 -11- 13543, dated December 20, 2011, waived the requirements for payment of the fee for the street closure for the event held in 2012; and, WHEREAS, Resolution # 243 -12- 13800, dated November 20, 2012, again waived the proposed street closure fee for the 2013 events; and, WHEREAS, the applicant is requesting that it not be assessed street closure fees, as per Resolutions # 229 -11 -13543 and 243 -12- 13800 from 2011 and 2012 respectively. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is authorized to approve the 31St Annual South Miami Rotary Art Festival event to be held on February 22 & 23, 2014, downtown South Miami on Sunset Drive and grant the applicant's request for waiver of street closure fees. Pagel of 2 Res. No. 275 -13 -14093 Section 2. The City Manager is hereby authorized to allow the final payment of all fees, including but not necessarily limited to Police and Public Works upon completion of the event, currently in the approximate amount of $13,517, which does not include any applicable street closure fees. Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 4. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this1 7th day of December , 2013. AT EST: ) APPROVED: OITY CLERK MAYOR READ AND 0PAOVED AS TO F RM, COMMISSION VOTE: 5 -0 LANG G EGALITY A Mayor Stoddard: Yea EXE I THEREOF Vice Mayor Liebman: Yea Commissioner Newman: Yea Commissioner Harris: Yea CIT AT�61ZNEY Commissioner Welsh: Yea Page 2 of 2 South Miami AlbAaefta City CITY OF SOUTH MIAMI 111111 OFFICE OF THE CITY MANAGER m INTER- OFFICE MEMORANDUM 2001 To: The Honorable Mayor & Members of the City Commission From: Steven J. Alexander, City Manager, Date: December 17, 2013 Agenda Item No.: 16 Subject: A Resolution authorizing the City Manager to permit the Rotary Foundation of South Miami, Inc., to hold its 31" Annual South Miami Rotary Art Festival on Sunset Drive. Background: South Miami Rotary, a 501(c)(3), has submitted a Special Event Application to hold its 31" Annual Arts Festival on February 22 & 23, 2014. For the past 30 years, South Miami Rotary Art & Craft Festival has been held in the City of South Miami, and sponsored through South Miami Rotary. The applicant has paid the City a special event deposit of $500, an administrative fee of $100, an application fee of $60, a banner over public right -of -way fee of $300, and pole banners fee of $300, for a total of $1,260. In addition, the applicant agrees to pay for all services rendered by the Police and Public Works Departments estimated at $7,730 and $5,787 respectively, for an estimated total for these services of $13,517. The applicant has attached a copy of Resolution #155 -03- 11705, revising a policy related to to requiring signature petition from businesses as previously established through Resolution # 27 -03- 11576, and according to this resolution, the South Miami Rotary will not have to obtain signatures for this event according the above mentioned resolution. Resolution # 85 -06- 12226, waives the requirements which were established in Resolution #27- 03- 11576. In accordance to Resolution 485 -06- 12226, dated June 6, 2006, "Mayor and City Commission agree to close Sunset Drive for the annual event ", and- "Rotary shall not be required to reimburse the City for lost parking revenues." Resolution # 01- 11- 13315, dated February 18, 2003, and Resolution #229 -11- 13543, dated December 20, 2011, with a waiver of the fee for the street closure and Resolution # 243 -12- 13800, dated November 20, 2013, noting the waiver of the street closure fee. As per Resolutions # 229 -11 -13543 and #243 -12- 13800, the applicant is requesting that it not be assessed street closure fees, as per the above mentioned resolutions. Applicant will pay the City after the event is completed, no later than the Wednesday following the event. Expense Not Applicable Account Not Applicable Attachments: Proposed Resolution with attachments. PO Box 430953 South Miami, FL 33243 September 23, 2013 South Miami Rotary Art Festival February .. 0' Mr. Steve Alexander, City Manager City of South Miami Sunset Drive South Miami, FL 33143 Dear Mr. Alexander, With this letter, I am delivering to the city the application package for the 31 st annual South Miami Rotary Arts Festival for February 22 & 23, 2014. Enclosed are checks in the amount of $60 for the Special Event Application Fee, $600 for the Security Deposit, and $300 for the installation and removal of our street banner and $300 for the installation and removal of the 7 pole banners. We request that in the Resolution drafted for the Commission you please include waivers from the following sections of Ordinance 1513: 6.3 Which requires us to obtain signatures of approval from a majority of the business affected by the street closure. 6.4 Those provisions pertaining to road closure costs and lost parking revenue 6.6 The requirement that costs of police and any other department employment be paid prior to the permit being issued. All of the waivers that we request are in keeping with the long standing policy of the City of South Miami which has always recognized the value to the city of the South Miami Rotary Art Festival. We bring approximately 25,000 visitors to the city over a two day period, many of whom return throughout the year to spend money in the downtown area. Kindly note that overall net parking revenues increase in South Miami as a result of both the Chamber and Rotary Art Festivals. The thousands of patrons that visit the festivals fill up the municipal parking garage and other metered locations throughout the Town Center that typically would not be filled during the same hours of operation. Profits from our festival are used to fund an annual college scholarship for a South Miami student. We have been giving scholarships to needy children in South Miami for at least 20 years. Our free dictionary and atlas project in conjunction with the Miami -Dade Public Library System awards over 3000 dictionaries and atlases to South Miami 3rd and 5t grade students, respectively, as well as to several at -risk schools throughout the county. We would be happy to innumerate some of our other projects which vary according to needs of the community and the world not the least of which was the lighting of Rotary Field at Murray Park in South Miami. Prior to 2011 the City of South Miami provided grants to non - profits such as Rotary to help defray Police and Public Works expenses incurred. Last year we understood that you had budget problems, but continued to show the City as a sponsor in our publicity in hopes that you will be able to return to that status when budget allows. The city has always recognized the value of our art festival to bring many return visitors to South Miami raising awareness of all that the city has to offer. Should you have any questions, please contact me at wendvlapidus@bellsouth.net or call 305 -663 -7366. Very truly yours, Wendy G. L idus Festival Committee Chair South Miami Rotary Art Festival Rotary Foundation of South Miami Ff� i M IA.M 1 TIVAL PO Box 430953 South Miami, FL 33243 October 13, 2013 Steve Alexander City Manager City of South Miami 6130 Sunset Drive South Miami, FL 33143 Dear Mr. Alexander, With this letter I am informing you of our intent to once again serve beer at the 31st annual South Miami Rotary Art Festival February 22 -23, 2014. At the present time we are negotiating with more than one vendor to determine our best course of action regarding the beer sales. We will either have a fully insured vendor who is licensed to sell beer, or we will sell the beer ourselves after obtaining a license and additional insurance. In addition, we will be having a reception in the Food Court on Saturday night from 6:30 pm- 8:30 pm. We hope to have local restaurants show off their wares in a sophisticated party atmosphere. When we have more definitive plans for these two items, we will notify the city. Should you have any questions, please contact me at wendylapidus @bellsouth.net or call 305 - 663 -7366. Very truly yours, Wendy G. Lap' s Festival Committee Chair South Miami Rotary Art Festival Rotary Foundation of South Miami, Inc. SUMMARY OF EVENT This section of the permit application is intended to provide the Special Events Permit. Committee with an overview of your event. Information you provide in this section is public information and may be used in developing the City of South Miami's Calendar of Special Events. Application must be submitted no less than twenty -one (21) days prior to the effective date of the event with all required documents. TYPE OF EVENT: [_] Filming C] Promotion ,v/ v r Charity 154 u �--� Festivals Celebration Other: �L- LOCATION OF EVENT: S (Please note: Write complete mailing address as nwell as name of any buitdin'gs and/or-pi.its, irf applicable) /�o Is this an annual event? 0 No 1 Yes if yes, this is the3 � ,° annual event, previous date :F& kw l� EVENT DATE(S} , EVENT ;DAY(S): ACTUAL EVENT HQURS. = "bre U (Please note: event may not begin earlier then 8 a.d la ter then I' p.mential `areas, or midnight in lomm re ASSEMBLY DNTE(Sj' SETU DOWN'T(MES. p.m. ANTICIPATED ATTENDANCE , OCO -TOTAL EVENT DURATION C� mins er a_��Yfti �i. +f -µ•jai^ 3 €� R.3 Title: m7r-� -1 J . i Cell/Phone:- 1 �� r� - • F , � Email aV14t4 ` /M 0 '� 1 . /�:LI :1 M. �..�a�ritir�rilelt��(✓Y� /.� .:. �n !, 11"r, � �Wn; A.PPLICANTISPONSOR INFORMATION The applicant for the Special Event Permit must be the authorized representative of the organization /business conducting the special event. This person must be available to work with the City's Special Event Permit Committee throughout the permitting process. A professional event organizer, or other representative, may apply for the Special Event permit on . behalf of the organization /business. NAME OF ORGANIZATION: I,/ ADDRESS OF ORGANIZATION: WA w , ,w•- SVJ OFFICE TELEPHONE:La� ua FAX: &4 6Q - PRESIDENT: -f 9SE� (Y�' % i�NPJ LPne I D06,? ADDRESS: ��t - "_•���� PRES. PHONE: (�U EMAIL: �EC r If the organ' ation is a tenant and /or renter of the event location, please'have fhe pro Vt' -Q/� 71-1 [❑ Applicant/Organizatlon o s " the "event ioc�atri.� SEP 2 6 F-1 i give.permission f he Applicant(Organization to use my prop 2013 Comments:' CODE ENFORCEMENT DIVISION Property Owner's Name: can t) F !ao U-VA Phone: (3tT) 663 Property Owner's Address: Property Owner's Signature: Date: ➢ Notary Signature 2 -16 NOTIFICATI ®N / PETITION Event Name:_ _ t Event Datedj. We, the undersigned businesses and /or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. Approved ❑ Disapproved El Approved ❑ Disapproved ❑ ' Approved ❑ Disapproved ❑ Approved. Dis' approved Approved E Disapproved ❑ pproved ❑ Disapproved ❑ Approved Disapproved ❑ Approved F] Disapproved ❑ Approved 0 Disapproved ❑ Approved ❑ Disapproved ❑ 6 -I6 ,��o►nr�® CERTIFICATE OF LIABILITY INSURANCE DATE(MMfDDNYYY) 10/09/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER LOCKTON COMPANIES, LLC - K CHICAGO 525 W. Monroe, Suite 600 CHICAGO, IL 60661 CONTACT NAME: Lockton Companies, LLC rco Ext • 1-800- 921 -3172 FA/c No :I- 312 - 681 -6769 ADDRIESS: Rotary(u`,lockton.com INSURERS AFFORDING COVERAGE NAIC # (312) 669 -6900 INSURER A : ACE American Insurance Company 22667 7/1/2014 INSURED All Active US Rotary Clubs &Districts INSURER 8: ACE Property & Casualty Insurance Co 20699 $ 500,000 MED EXP (Any one person) Attn: Risk Management Division INSURER C: X Liquor Liability INSURER D: 1560 Sherman Ave. INSURER E: Evanston, IL 60201 -3698 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN .ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 1S SUBJECT TO ALL THE TERMS', EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR LTR TYPE OF INSURANCE INSR SUB POLICY NUMBER MM/DDY EFF MMIDCD/YYYY :LIMITS _A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS-MADE I OCCUR- - N PMIG23861355.005 7/1/2013 7/1/2014 EACH OCCURRENCE $ 2,0.0.0;000 AMAGE PREMISES Ea &Tin=e nce $ 500,000 MED EXP (Any one person) $ XXXXXXX X Liquor Liability PERSONAL & ADV INJURY $ 2, 000,006 Included GENERAL AGGREGATE. .$ 10,000,000 PRODUCTS - COMP /OP AGG .$ 4,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: _X] .POLICY FRO- LOC -$ A AUTOMOBILE LIABILITY N' PMI G23861355 005 7/1/2013 7/1/2014. CO MBINED SINGLE LIMIT Ea accident 1,000,000 BODILY INJURY (Per person) $] {xXi�X__ ANY AUTO ALL OWNED CHEDULED AUTOS LIT BODILY INJURY (Per accident ___ -$ PROPERTY DAMAGE $ xvcxxx : d HIREDAUTOS X NOWOWNED xxxzxxx B. UMBRELLA LIAR { OCCUR N :MO0534092 005 � 7/1/2013 - 7/1/2014 EACH OCCURRENCE �$ 5,000,000 AGGREGATE $ EXCESS LIAR CLAIMS -MADE DED RETENTION$- $ XXXXXXX WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTIVE El OFFICER/MEMBER EXCLUDED? N`A, - NOT APPLICABLE WC STATU- OTH- I T Y I JMITS I E.L. EACH ACCIDENT $ )D XX?OIX - E.L. DISEASE - EA EMPLOYEES - -- "- -` KXXXX (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below I I E.L. DISEASE- POLICY LIMIT I $ 3xxx_xxx DESCRIPTION OF OPERATIONS I LOCATIONS./ VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space is required) The Certificate Holder is included as Additional Insured where required by written and signed contract or permit subject to the terms and conditions of the General Liability policy, but only to the extent bodily injury or property damage is caused in whole or in part by the acts or omissions of the insured. CERTIFICATE HOLDER CANCELLATION City of South Miami SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 6130 Sunset Drive THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN South Miami, FL 33143 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988 -2010 ORD RPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD INDEMNIFICATION AGREEMENT ` THIS AGREEMENT ( "Agreement ") is entered into by and between p*&C ( "Applicant"), and the City of South Miami ( "City ") on the date on which the last of the Parties executes this Agreement. RECITALS RE S, the Applicant has submitted a Special Event Permit Application to the City for (event title) tamat 'W (location) on (date(s)) Q,j �/,- S �/!�. ( "Special Event '); and WHEREAS, pursuant to of the City's Code and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting the City from any and all claims which may arise out of the Special Event. NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficieney'of which is hereby acknowledged, the Parties hereby agree as follows: I. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns, harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities ... me wed in and about the.defense or,settlement of any claims, and the investigation thereof 3. Pernits for Special Events must`be on everif site' at a'1l times. ` 4. No Street shall be closed without authorizatioii,from the City of South Miami Public Works Department and Police Department. 5. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami -Dade County standards and any additional. requirements by the ,City of South Miami Public Works Department, and Police Department 6. Event areas shall be restored to equal or better condition than they were before the even, vent: started 7. If all 'restoration work is not performed within 30 days of work completion; the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration plus a minimum of 15% fbt administrative fee and any additional incidental fees. 8 Xpphcant must pay all fees prior to the start of thee• eyent(s) s , 9. Applicants that receive apptoval fbi their•eveiit more "than thirty {30) days in advance shall - notify the City of South Miami Special Event/Marketing Coordinator at least forty -eight (48) hours prior to start of their event. 10. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and scaled by its duly authorized signatory(ies) on the date set forth below and notarized: P T NAME LI -NT ' PP IC ANT'S TITLE PLIC T SI —TT) G AT RE DAT : NOTARY SIGNATURE DATE: Subscribed and sworn before me, this day of 13 , a Not PubIl in and for Co CO U y, St Of C 102-k dam.., i1,3Y1E� Signature "(NOTARY PUBLIC) 8 -16 ""'Myth", KRISTEN THOfiAdJ Notary Public . State of MY Comm. Expires Jul Commission # OD 97 Internal Revenue Service Director, Exempt Organizations Rulings and Agreements Date; NOV 1 0 204 Rotary Foundation of South Miami, Inc. c/o David Jacobs 6401 SW 87th Ave., Ste. 204 Miami, FL 33173 Dear Sir or Madam: Department of the Treasury P.O. Bose 2508 Cincinnati, Ohio 45201 Person to Contact: Karen Chao - #31003 Contact Telephone Numbers; 877 --829 -5500 Phone 'roll-Free 513 --263 -3756 FAX Federal Identification Number: 65- 0366159 This modifies our letter dated October 27, 1993. In that letter we determined that your organization is exempt under section 501(x) of the Internal Revenue Code, as an organization described in section 501(c)(3) We determined that you were not a private founraat,cr meaning of section 509 (a) of the rcd;�:. __use you were an organization described in :3ja)(2) of the Code. In your letter dated October 2004, you indicated that you wished consideration for classification as an organization described in section 509(x)(3) of the Code. Based on the information you provided, we have determined that you meet the requirements for the requested foundation classification. Accordingly, we have granted your request and modified your foundation status to reflect an organization described in section 509(a)(3). Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 501(c)(3) of the Code. Grantors and contributors may rely on this determination until the Internal Revenue Service publishes notice to the contrary. However; if you lose your section 509(a)(3) status, a grantor or contributor may not rely on this determination if he or she was in part responsible, for, or was aware of, the act or failure to act that resulted in your loss of such status, of acquired knowledge that the Internal Revenue Service had given notice that you would be removed from classification as a section 509(a) (3) organization. Because this letter could help resolve any questions about your exempt status and /or foundation status, you should keep it with your permanent records. If you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. Sincerely, s Lois G. Lerner Director, Exempt Organizations Rulings and Agreements SUE PLANISKETCH A map of the event site is required and should indicate event layout with proposed attractions, recommended street closures, parade or run/walk routes, etc. please draw you map on the space provided below, or attach your map to the application upon submittal: The following must bd identifiedand labeled: 1. Event Site (label streets, building, etc.) 3. Canopies, tents, stages 5. Fencing/Barricades X -x -x 7. First aid facilities + 2. Routes (races, parades, etc.) a 4 4 4. Restroorri facilities R 6. Oft duty police officers P 8. Parking Area PA CITY OF OF SOUTH MIAMI MASTER METERS DOWNTOWN AREA 5�l ;ll LANE unattn rarart w w a Z S.W. 740. TERR. .z "a w S.W. 74th. TERR. 3i u N f t��• •nc linl v. T. W 1000 61 , W a 1 c Srn<CS TERR. Sou t I. Ni I .—I CITY OF SOUTH MIAMI POLICE DEPARTMENT 6130 Sunset Drive, South Miami, F1 33143 (305) 663-6301 AWAMarlea C1tV Extra-Duty Police Officers -d' Application A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra-Duty" employment. The following policies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: ➢ The,South Miami Police Department shall be the 'Imalauff . 1 . 0 1 4 . t , de*rmining rn i� the'minimu number of officers required to police a in ` particular event. If more than three officers are hired.: supervisor must also be hired The City Manager Office and South Miami ' Police Department will determine the supervisor to officer'ra tiq or I arger events. ➢ The..AppjiQantwiII be required to compensate the. assigned officer fora minimum of three (3) hours even. if the event is of a shorter duration. Currbhtly th�e. rate for Extra -Duty Police Officer is $40,00r ,hour & $50 per hour fdr.Supervisin'g Officer, plus a $3.00 charge for radio usage for each officer. ➢ The Applicant niustoompOnsate the officer(s)zfor. their -.-,,t6rvices -at least one (1) day prior to the start of the scheduled event that the officer(s) will be assigned to. No monetary payment'W'ill be accepted .1- No payment by exchange of goods or services is acceptable. ➢ If, during a scheduled event, the Applicant determines that he/she heeds to extend the time an officer(s) works at the assignment, the z Applicant shall compensate officer(s) fora. full: 'hou ' r worked if the Officer(s) works for more than 20 minutes and/or less 59 minutes beyond the regularly scheduled time of the event. Applicarif must —notify of a cancellation - request —dfaR6R--putt' Police Officer forty -eight —(48—} hours Vri6-r-to—the scheduled date of service. Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hours. �*, APPLICANT INFORMATION 15-MA. [ j Bbsi-nes i6h Name Appricanf Name' J Business /Organization Address City 8tate Zip Code Phone S, % Fa-� N uffi h e: E-M Numllbr I acknowlejdge afi r_accept Ap :OR OFFICE USES ON NO. Office: COMMENT: POLICE DEPARTMENT SIGNATURE to P7, ll costs and fees associated with this quest ?� A form prior to the service date(s): Alf Vj Date FI APPROVED 'AS PRESENTED F—] DENIED [--]APPROVED WITH CONDITION — -X: NO. Radio: 11-16 X NO. Hours Estimated DATE Total Cost Is Em South Ml F ' d CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT ' ° � 4795 SW 75h Avenue, Miami, FI 33155 (305) 668 -7205 Fax (305) 668 -7208 Application to Conduct A Special Event Function on ` I Public Right -of -Way ii1aR NOTE: ALL FIELDS SHALL BE FILLED. No action can be taken on this application until all questions have been answered. As set forth in Ordinance No. 21 -09 -2013; temporary full roadway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED) for special events, eight (8) hours max. Schedule of fees is attached. Use blank paper if you need additional writing space. PLEASE PRINT clearly, except for signature. , . fT,ontact Information: Business /Or ni ation Name Authorized Representative Vame Business /Organization Address City State A6 -Code one Number Fax Number k E -Mail Event Information: Project Location Event Date(s) Event Start Time Event Setup Time / pm) Event: End Time _ I pm) Breakdown Time .: Type of Event ftMPT -v �x Anticipated Attendance ! ` , Total Duration (include setupj' (?, -0-.. 11, �. I HEREBY REQUEST A PERMIT FOR THE FOLLOWING: t :_vu- Xt/VV ~ ((%%� Anticipated effects on vehicular and oedesh-ian traffic durina Proiect Maintenance of traffic provisions are specific finrJ�sk- anecessarvl:: The following documents have been submitted with this permit application: Site plan / sketch of event. Clearly define boundaries and linear foot of road-closures. Maintenance of Traffic (MOT) for vehicular and pedestrian traffic during event. "In signing this application, I understand that separate City and /or County permits may be required for this project. Furthermore, t am aware that t am responsible for ensuring that the project is completed in accordance with the plans and specifications as stipulated in the permit approval conditions. As well as acknowledge that any right -of -way closures will require at least ne off =duty offic ,public work mpleyee and barricades." PRI AME AP ICANT G A DATE N TA Y SIGNATURE FOR OFFICE USES ONLY: Permit No: Approved/ Disapproved BY Date o U Permit Fee Comments 12 -16 SITE PLAN /SKETCH A map of the event site is required and`should indicate - ev&nt layout with proposed attractions, recommended street closures, parade or run/walk routes,. etc.. Please draw you map on the space provided below, or attach your map to the application upon submittal. The folloWing must be ideatified'and labeled: 1. Event Site (label streets, building; etc.) 3. Canopies, tents, stages S. Fencing/Barricades x -x -x 7. First aid facilities + 2. Routes (races, parades, etc.) 4 4 4 4. Restroorri facilities R 6: Off duty police officers P 8. Parking Area PA CITY CAE OF SOUTH MIAMI N MASTER METERS DOWNTOWN AREA A,. Scala Vx400' �� rnvur. n xs ®1, SfK41 M! DI TRATTORIA SOLE af; a a !LI LANE nnzlen 11lLln Iwslrn 1¢1cn 1 _ 11A$1W —In n it 1-1 —14 snctf SVOVrCH 5E T "i CV& •NnCtf• Ilefl¢flr•IeM1nG 1nK¢f 1eCl[Prs,V lr refMwi Srnt[f snP 11TAR0UCK8 r � FIRST SOUTH MIAMI NATIONAL BANK MUNICIPAL I1n5ta1 .GARAGE Ry� ®11!¢EN IIn41lII nettnd In h A ed s 0 LARIOS ° V n691[n 4� 9MnxxIE I »Sits 1rMnn10 y I rA^+G MCf � w SrMxnw VACfS pfClCn w pAC¢, ,QICn �1rMAIl14 fnAxf ra nl , M i r rum , rn In ) 1 a S, W, 179rd. 0T II�'.1_A lw 1A�,cl la \11AffCP I,l fl! fta TjJI f[R�If T ,r O [ IAPxiNn Vr t N rnMn1D SrACPF O ?o XEa AF RE b O� -•y'� »A91[P usI[n n Mf IEP o_ WINN DIXIE SANICS —'na PARKING LOT �� fuflf�s PIIInSi Cn nL1EM 11E ILO FIRST NATIONAL BANK D u SUNSET PLACE DAN MARINOS QOOBA I'" t11" FoomoRKS o b!LLEZA t, t u5 - SPA INSttn q »LIEN t »t »�i fIA DSO SrAnx'�M Srnt ns n[n15. 73rd. ST, � SfNe.11105rn[CS AfnAxYw lrPCtS n t N TOW « `,T ,y KITCHEN W,= °a g S BAR �^ IN � a• 5 �clrnflW x h RIVE THR „h 4£ E nnsrtn , a S a w uslcn nmlP n•flcn rMAnm xmmc f ^Kts Imsen rnnxnn truces a rrsxnw zrACCS •rnSAxle vnecs nelen S rulnrw craef 1 rwnuw xrez I I wr t I fN a ,M ur S w Su IN S,e sss u , m ,» 11. ST. - r e1 v sni aal „ >I n, r q. u •W, T�Ih,^ aS T. an S. W. 74th. BT. v rvmnw m »reluuw srec¢s m r »Ip a rvmxPlo I ,mww rl rnnMlf 1raMnvw !- �, w nnfltn f /PIE WC1f - nOWE R F 0 0 0 7 Z� b a nFlln uYlmIn, W ��` PIZZA BP.T Z y o In Q a O 0 4 —In I( 1. S.W. 741h. TERM. �' iA [M9xIH4 NABS a S. W. 74th. TERR. 5 .,rl W. f,ll 74th. a1. TER R. ; fn SIr, � I a e.an� , srACls 1 rann.v z ^ACES � I OA A tOj Q P G D South Ml hA 1 IF, I A d (UTH MIAMI DIVVI?,S'l Miami, FI 33143 (305) 668-2512- F F((305)663-6346 Meters Rentals P lication Pursuant to Section 15 C-1 (a) (21 (b) of the Cbdh spaces (Parking space) are $25.00 p r space per day, . T-N .. usine8s/Organization Name ,lool of Ordinanc "Rental Fees for Bub n/Street curbside ;even --da7per-week+as-e-d-o—n �twenty -four (24) hour use". A Applicant Name -73 -3 ............ idd' s . .City Busindss/Organizd d n ' A " re State Zip Code f�W k ow 561) Phone Number Wx Number mber E-Mail Name of Event: Rtftn 1-w Type of Event: Purpose for .Vt1l' ParWn ',ipe f. -K�. " ;i - -ate, qRA V5, Tkqz�40, voWaA moV r l0,, Number of On/Street— Number of Day's Sta (a.m. a.m. ces­­ �xq curbside spa -rim 0/wo p.m. requested. curbsjd6spades Vesired:. (if necessary, p/qqseattach additional sheets) I hereby certify the above information is true-, correct and.complete as of the date of this submittal. It.1s understood that this applicant will be reviewed and'ma ' e adjusted periodically by City Staff, if any informatio I n should change that I at I shall amend or supplement this applic , �wV�ithir five bUsiness days of the change. App. cant's 'Signature Date FOR OFFICE USE ONLY' Permit' No: DENIED 0 APPROVED AS PRESENTED F.—] APPROVED WITH CONDITION NO. Meter Days: :X, NO. Mater: :N' , Daily Fee: Comment: PARKING DIVISION SIGNATURE DATE Estimated Total Cost 14-16 CITY OF 41. 6130 Sunset Drive, Sout Parking Stal I OA A tOj Q P G D South Ml hA 1 IF, I A d (UTH MIAMI DIVVI?,S'l Miami, FI 33143 (305) 668-2512- F F((305)663-6346 Meters Rentals P lication Pursuant to Section 15 C-1 (a) (21 (b) of the Cbdh spaces (Parking space) are $25.00 p r space per day, . T-N .. usine8s/Organization Name ,lool of Ordinanc "Rental Fees for Bub n/Street curbside ;even --da7per-week+as-e-d-o—n �twenty -four (24) hour use". A Applicant Name -73 -3 ............ idd' s . .City Busindss/Organizd d n ' A " re State Zip Code f�W k ow 561) Phone Number Wx Number mber E-Mail Name of Event: Rtftn 1-w Type of Event: Purpose for .Vt1l' ParWn ',ipe f. -K�. " ;i - -ate, qRA V5, Tkqz�40, voWaA moV r l0,, Number of On/Street— Number of Day's Sta (a.m. a.m. ces­­ �xq curbside spa -rim 0/wo p.m. requested. curbsjd6spades Vesired:. (if necessary, p/qqseattach additional sheets) I hereby certify the above information is true-, correct and.complete as of the date of this submittal. It.1s understood that this applicant will be reviewed and'ma ' e adjusted periodically by City Staff, if any informatio I n should change that I at I shall amend or supplement this applic , �wV�ithir five bUsiness days of the change. App. cant's 'Signature Date FOR OFFICE USE ONLY' Permit' No: DENIED 0 APPROVED AS PRESENTED F.—] APPROVED WITH CONDITION NO. Meter Days: :X, NO. Mater: :N' , Daily Fee: Comment: PARKING DIVISION SIGNATURE DATE Estimated Total Cost 14-16 :y,. - Sauih Mtaml � f� 1.1'•'j�} . F I o r t d x .�. CITY OF SOUTH MIAMI PLANNING & ZONING DEPARTMENT 6130 Sunset Drive, South Miami, FI 33143 (305) 663 -6326 Fax (305) 668 -7356 us Han. ging Banner Over Public Street R�ki'_ >,i -,�� Bequest Form for Special Event . � Zoos Application -for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordinance No. 10 -07 -1911; LDC Section 20- 4.3(N). Complete this permit application form and submit the application to the Planning & Zoning ' Department located in the Sylva Martin Building in front of City :Hall. This application' must be submitted at least 30 days prior.to the.event date. An application fee of $300 must be paid at time of submittal. If approved by the City Commission, this fee covers installation and removal of banner. If approved, take the permit and the banner to the City's Public Works Department - located at 4795 SW 751, Avenue Miami, FL 33155, -at least one week prior to the installation date. The Public Works Department will install and remove the banner on the dates specified by the approved permit. Name of Non -for Proft Organization ' ' Organization. Address Pc� cr; :}( L�?�� �� Phone No: Ds Authorized Re- ^�— -�- presentative Name Rep. Title -- — =—C- Event Name went to -/�, 2�= �(eritType A Pp roximate•4nstallation -Date Re ues ed: hru t fL r) ,) Ratner Location 1Requesied: 5800. Sunset Drive; -• -❑ 5880 Suns et•rrve.: •,, Via.;" f= o Kii✓hr,.o "vif oNtii...� :a'b • e a t., �1Vi'atrt` ?;... N' �t+ -w.� , X..i. .M�{.{,.Y{�.J� .•..4i' u:Wi�. •�•4� Y�•2J .i•. :::r .W.: y...1. Y..+ :�Y '. .. .:iX.��' ��`,�. �+J.f�� � � y�,.:'. .��:..: �.w ..... ••F •W +K�i -iCt evr .:.gas /.,u� +.1i k. 1 j � ww .•, +,•w.. �i l.va.ua.n t. APP .. . ➢ lica6 understand.. tha die Banner rnstallaUon rs �0 -14 days efore tie aclver"hsed e nt"day:" ' ° ➢ •Installati6md-removal dates are•based•on- viorkload. TheLity is' not - responsible forVie condition.of the,banner.during..this•period. Y Appliepnt agrees to pickup banner within seven (7) days after the event. The city may discard the.banner(s) after the specified period. Y .Banner SpeciticaGoiis- 30ft "X:3 4fi wide, 60ft of .V (half) nylon .ro}rie with Ttooks and ttie tianner musf'vents: Ap,� cans rgna re Date - PLANNING & ZONING OPFIC SE ONLY: SUBMITTED RECD BY: INITIAL . Illustration of 6a' rner showing heigtit,;width 6f the banner, and lettering ❑ Copy of liability and /or property damage insurance required ❑ - - r.A:.�pplicafaon.fee_$�00 =(per aPPlicafion )�.�:�- �:.�:._..�..__:�__ .: • -- zry_.� ❑�_. .���..- ...._.._" ._... City Commission Approval Resolution No. Comment: 15 -16 Comm. Date: <t.?'r✓ =nu.�y�, loutti Mla mi �, CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT ' �yy 4795 SW 75'h Avenue, Miami, FI 33155 (305) 663 -6350 Fax (305) 668-7208 Jul-A= arty �tx1,�r Special Event Pole Banner Application zoa� This application must be fully completed and submitted with REQUIRED attachments such as: copy of a public liability insurance policy and copy of the design with the banner dimensions listed. The $300 per 10 poles fee also include the installation and removal of banners. Business /OrganiXbtidn Name Authorized Representative'Name ` Business /Organization Address - City State Zip Code — ,—�=?— Phone Nurhbe�� Fax umb r E -Mail Event Name: Event Date: • /L Event Location: 0 el Event Type: Approximate Installation Date: F e thru Total Duration: Banner Size /Dimension: Pole Banner Description: -- omVb (; A A A n„ 11 ➢' Applicant understands'that the Banners) installation' Period is -an " estimate. "Installation and'remoVa'l dates aretased'bn workload Applicant agrees to pickup banner(s) within seven (7) days after the event. The city may discard the banner(s) after the specified period. " Applicant understands the installation_location ( s) are approximate focation(s). The installation location(s) is /are based on site availability and . degree of difficulty. The City is not responsible =for the condition of the banner(s) during this period. "The applicant, agrees to hold the City of South Miami, free and: harmless from all liability that maybe adjusted' against it and to reimburse the City for all expenses of litigation in connection with the defense of claims as such liability and claims may arise because of negligence in the peiformanc of the operation, s " ice, or-act for which the permit was issued." VV, C D io ,�1 I T A IG ATUR E" FOR OFFICE USE ONLY: Resolution NO. U APPROVED AS PRESENTED F DENIED a APPROVED WITH CONDITION Permit No. • Installation Date: Removal Date: Work Order NO. Comment: PUBLIC WORKS SIGNATURE DATE Estimated Total Cost 16 -16 "tom ±�►�r /l.'liir /IidFAVArAV Avee • •y� " Ave. 1 Fm_"•3 -1 rrFS'.Fa�«2V�,A6 ,•� 6 i•om'M1".t ir.•,e. -... i. f6 `F'.iJm'i^.sa`... '' rt • 1� j. ' °(� . �'_+..'.'hT__.:.:.,e�FeV.��2.4� ➢' Applicant understands'that the Banners) installation' Period is -an " estimate. "Installation and'remoVa'l dates aretased'bn workload Applicant agrees to pickup banner(s) within seven (7) days after the event. The city may discard the banner(s) after the specified period. " Applicant understands the installation_location ( s) are approximate focation(s). The installation location(s) is /are based on site availability and . degree of difficulty. The City is not responsible =for the condition of the banner(s) during this period. "The applicant, agrees to hold the City of South Miami, free and: harmless from all liability that maybe adjusted' against it and to reimburse the City for all expenses of litigation in connection with the defense of claims as such liability and claims may arise because of negligence in the peiformanc of the operation, s " ice, or-act for which the permit was issued." VV, C D io ,�1 I T A IG ATUR E" FOR OFFICE USE ONLY: Resolution NO. U APPROVED AS PRESENTED F DENIED a APPROVED WITH CONDITION Permit No. • Installation Date: Removal Date: Work Order NO. Comment: PUBLIC WORKS SIGNATURE DATE Estimated Total Cost 16 -16 RESOLUTION NO. 229 -11 -13543 A Resolution authorizing the City Manager to permit South Miami Rotary, a non - profit organization to hold its 28`x' Annual South Miami Rotary Art Festival on February 26 & 26, 2012, in the South Miami downtown area on Sunset Drive. WHEREAS, South Miami Rotary, a non - profit organization, has submitted a Special Event Application; and, WHEREAS, for the past 28 years the South Miami Rotary Art Festival has been held in the City of South Miami, and sponsored-through South Miami Rotary; and, WHEREAS, the applicant has requested permission to hold its event on February 25 & 26,.2012; and, WHEREAS, the applicant has paid for the deposit, application, Street and pole banner fees, totaling $1,260.00; and, WHEREAS, the applicant will pay for all services rendered by the Police and Public Works Departments in an estimated amount of $13,506.69; (Police $7,244.00 and Public Works $6,262.69), and, WHEREAS, the Resolution #155 -03- 11705, revising a policy related to the requiring signature petition from businesses as previously established through Resolution #27 -03 -11576 the South Miami Rotary will not need to obtain signatures for this event; and, WHEREAS, Resolution #85 -06- 12226, dated June 6, 2006, waives the requirements established in Resolution #27- 03- 11576, "Mayor and City Commission agree to close Sunset .Drive for the annual event ", and "Rotary shall not be required to reimburse the City for lost parking revenues "; and, WHEREAS, the proposed street closure fee would be $625.50, (1,251 linear feet X .25 $312.75 X 2). NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR. AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Mayor and City Commission authorize the City Manager to approve the 28" Annual South Miami Rotary Art Festival event to be held on February 25 & 26, 2012, downtown South Miami on Sunset Drive. Section 2. The City Manager is hereby authorized to allow payment on the final billing for the Police, Public Works and street closure upon completion of the event in the approximate amount of $14,132.19. Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not Page I of 2 Res. No. 229 -11 -13543 affect the validity of the remaining portions of this resolution. Section 4. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this 20thday ofDecember , 2Q11• ATTEST: APPROVED: TY CLERK MAYOR COMMISSION VOTE: 4-0 Mayor Stoddard: Yea Vice Mayor Newman: absent Commissioner Beasley: Yea Commissioner Palmer: Yea Commissioner Harris: Yea Page 2 of 2 South Miami nit- nmerta c" CITY OF SOUTH MIAMI 1111F OFFICE OF T14E CITY MANAGER INTER. - OFFICE MEMORANDUM 2 00' To: The Honorable Mayor & Members of the City Commission Via: Rector Mirabile, PhD, City Manager Via: Carmen Baker, Chief Coordinating Officer /Code Enforcement Manager From: Maria E. Stout -Tate, Special Events Coordinator Date: December 20. J b 2011 Agenda Item No.: /1' Subject: A. Resolution authorizing the City Manager to permit South Miami Rotary, a non -profit organization to hold its 28t" Annual South Miami Rotary Art Festival on February 25 & 26, 2012, in the downtown South Miami area on Sunset Drive. Background: The South Miami Rotary, a non -profit organization, has submitted a Special Event Application to hold its 28th Annual Arts Festival on February 25 & 26, 2012. For the past 28 years, the South Miami Rotary Art Festival has been held in the City of South Miami, and sponsored through South. Miami Rotary. Attached is a copy of Resolution #155 -03- 11705, revising a policy related to requiring signature ,petition from businesses as previously established through Resolution #27-03- 11576. 'Accordingly, the South Miami Rotary is not required to obtain signatures for this event. As per Resolution. #85 -06- 12226, of June 6, 2006, "Mayor and City Commission agree to close Sunset Drive for the annual event', and ".Rotary shall not be required to reimburse -the City for lost parking revenues ". The applicant paid for the deposit ($600), application. ($60.00), and Street ($300.00), and pole banner fees ($300.00), for a total of $1,260.00. In addition, the applicant is subject to the following fees totaling $14,468.19: Police: $7,244.00 Public Works: $6,262.69 Street closure: • $625.50 (1,251 linear feet X.25 = $312.75 X 2) Final bill in'the estimated amount of $14,132.19 will be issued upon completion of the event. Expense: $14,132.19 ' F•' r � k,,_ �:. Via:... - ,� b = €iii. G� .�:.,. .... Uarr•:xres' - _.�E°t�C.6tc�,::�i' �•iX :�•L!'tr;h4 C'`:. �';,:i'i'- 4 -.`^'L �[�yL,�'• '.,-�• • - rr•�--tt w���i.: wi = � .f !,r':t'� -{:}i l'CG�! �:'if�'r « i•� 6.. 1f'�•.,,c �E\:��r`�' *. RF�L�O LUI`A.01.R.RVO. $5- 06-122126 + A. RESOLLM- ON OF T.C-l:E MAYOR. AND CTS° CONMSSION Or HE C= OF - SOUrIf M .AML FLORIDA, RMn AT NTO W"MG REQUIltFWNT'S OF RESOLL'TTON 27- 03•- 11576 FOR TBE ROTARY CLUB OF SOUTff MiAM • POR. Tf M -EVMU SPONSORW BY TM ROTARY CLUB, WIRCTT EST SHALL BE NA�M) THE SOUTR WA.M ROTARY ARTS MTIVA.L; PROV DNG AST E { F CTI VE DATE. 1 SAS, la'- Mayor and City Commiwon of the City of South manai. desire to contitmo to eneoumgo the e -stmce of &6- aunual Sour Affaml Arts and -'Craffi Festival; anc% - - WEIPREAS., for t#.e Past 22 years the Red Road Merc -banfs Association (RCSM and RSMA) sponsored the South Maw! Arts and Crafts Festival; and,. . E S, RCSM and RSMA aro no longer intmested in sponsoring the event; and, - - ownt supported bythe Mayor and City Commission; and, WURE", if &e :Mayor atad City Comm lion agree, 6e Rotary would 7 ke to remme the eve the "South Miami. Rotary Arts Eesti cal," anal, . "W9 lkEA.S, Rata .. ro rl the Cm's l ...special cve�st i it policy adapted imder resol. m 27-03-11576, -to br,- waived. as to this and event, as the art festival las been a long standing event and popular ovent in the City; WBEREAS, ffie cty shall. Busily alloo e funds to support the ci€y's "ia Polxcs seMces for the event; in order to assid with defraying fhccoMs of the Rot�ry's efforts to .sponsor tho evexrt; anal, x WHEREAS, the Mayor and City Commission agree to close Suset Dxzve for the aunuai event; an<l, Add dom shown bygadeftaM' and dslcUons shcrem by a & . # * • . !nt! is 4 - s ! "f i3 ti7/ " F ' • � f !! ' ,' 46 iz M. f7f • 1 ' ' t .i! ! ' i !J /! • / ifs+ WkMR.I9, Rotary y shaU not be rer�red to pay any addit£oual rwW charges to e cif # ,spec al eat; b dieretired to pay fox naeds� Clem-up services= arid, iTMMW, Robuy shaH not be requked to reimburse the City for lost pang revenues; and, WLMMAS, the Mayo;' aud•City Cession die lo, pro e "In Jca e assxs nce to ffie Rau y by prov%ding polim serview:to tho Rotary for the aural evat aacL WLTEP. 37 S, Rotaty sbA be rcquka to obtaiia per% liab y' hone.-- comae, which poRay ghaR nme the city as as addii%omd if d for the domes hare, and .locatloa of the spared evem, in ihe amount of S1,000,000, prier to tt event dam. WESRRAS, 1ho mayor and City C Corms lion des*e to way the requkemm.ts of xmdWoa 27- 03.11576 for tMs gent, and moire to rehame the event tt -Sondt `f arm Rotmy Arts Festivai SeefigA I. 'Me above whereas o €auscs am hicorpomtodby reference.. Sectionj This resoMqn.sbA take effi:ct i ediately Won approval. R Sit AND ;ice #ham da C cl AS TO FORAL- -Uis� ]VIguereclo, ofd of City At€omoy, Magi. Gaffop & pigu=do, PA- page 2 of 2 yorFeMu= Yea ice A. &Vot W-zw be.- ' Yea CcM szomr Bins: X -N ssi€rnerPalmer. Cownussioner Bean: Y RESOLUTION NO. 243-12-13800 A Resolution authorizing the City Manager to permit South Miami Rotary, a non - profit organization to hold its 29th Annual South Miami Rotary Art Festival on February 23 & 24, 2013, in the South Miami downtown area on Sunset Drive. WHEREAS, South Miami Rotary, a non -profit organization, has submitted a Special Event Application; and, WHEREAS, for the past years the South Miami Rotary Art Festival has been held in the City of South Miami, and sponsored through South Miami Rotary; and, WHEREAS, the applicant has requested permission to hold its event on February 23 & 24, 2013; and, WHEREAS, the applicant has paid for the deposit, application, Street and pole banner fees, totaling $1,260.00; and, WHEREAS, the applicant will pay for all services rendered by the Police and Public Works Departments in an estimated amount of $14,084:69; (Police $7,730.00 and Public Works $6,354.69), and, WHEREAS, the Resolution #155 -03- 11705, revising a policy related to the requiring signature petition from businesses as previously established through Resolution #27 -03 -11576 the South Miami Rotary will not need to obtain signatures for this event; and, WHEREAS, Resolution #85- 06- 12226, dated June 6, 2006, waives the requirements established in Resolution #27- 03- 11576, "Mayor and City Commission agree to close Sunset Drive for the annual event ", and "Rotary shall not be required to reimburse the City for lost parking revenues "; and, WHEREAS, Resolution #229 -11- 13543, dated December 20, 2011, waives the requirements for payment of the fee for the street closure for his event, and; WHEREAS, the proposed street closure fee would be $625.50, (1,251 linear feet X .25 = $312.75 X 2), if not waived. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Acting City Manager is authorized to approve the 29 "' Annual South Miami Rotary Art Festival event to be held on February 23 & 24, 2013, downtown South Miami on Sunset Drive. Section 2. The Acting City Manager is hereby authorized to waive the street closure fee of $625.50; and to allow payment on the final billing for the Police, Public Works and street closure (if­not -- waived) upon completion of the event in the approximate amount of $4-4;744-1-9 $14,084.69. Page 1 of 2 Res. No. 243 -12 -13800 Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 4. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this 20thday of November _,2012. CITY CLEF O READ VN ROVED AS TOP F LAA LEGALITY XEC THEREOF APPROVED: • a Page 2 of 2 COMMISSION VOTE: 4 -0 Mayor Stoddard: yea Vice Mayor Liebman: Yea Commissioner Newman: absent Commissioner Harris: Yea Commissioner Welsh: Yea 04 sourx k�oRP , 1921 fito R10 CASH RECEIPT City of South Miami FUND RECEIVED OF C DESCRIPTION CASH CHECK # � -� CREDIT # , ACCOUNT NO MAKE ALL CHECK S PAYABLE TO: "City Of South Miami" VALID ONLY WHEN BEARING OFFICIAL REGISTER .VALIDATION JFAJ /! 0 sownoigw. . 27-03-11.576 A RtSOLUTION OF OW MAYOR AND CaY Ct): MION OF ='C�'c �: r OF SQLYM M-1-AIVIL F1..ORMA, RF]fA.` ED TO &TEC A.L EVENTS, S9 MG FORTRAPCLICY ON FMING SPECJF.Al1 Fiviam ANo CASTS ASS4'icuTED wrm SPECmL EVMTS AND; I'R.QVII ING AN EFnC'?•M DATE. • . . '[KHERF AS, public propmty and publia street locations within the City of Sows Miami are used. by organizations for special events which are benefioial to the City and its residwis; and J i � EiS, such spacial events may require City' services and resources to be mpended in order to prdvide spcmiity, cleanup, banner hanging, sfreetblocl:ing, covering ofparking meters; and WHEREAS, the Mayor and City Commis0ou desire set foxth a policy rewiring reimbursement to tho City for all revenues last or P'nend`etures made for special events. NOW, 't'.l lWFORP,, BE IT nSOLYM BY '.CITE MAYOR. AND CH' COMMISSION OF T= CUV OF SOUM AUAAM b`LEiMDA, AS FOLLOWS: Section l.. All organizations sponsoring approved special events using public property or public greets within tho City of South_ Miami must reimburse the City for all City revenue loses, and City uspettditares associatedwiiiZ the approved special evmzt. Section 2. All organizations sponsoring special events using publio property or public streets t withiti dw City of South Miaet must moelve approval by resolution from the South Miami City Commission, The resolutioa must include the estiM, aied rezmbuxseuxent amount to be Paid to the Caty far alt City ivetie Iosesici Crtytaditrzres assoc%tedritla fhe approved special event. Section 3. 'Mo resolution described is Section 2 above may also specify an additional monetary c4ntribddon to be made by the orpnizaiion to tho City; the resolution shall specify as how the additional monetary contribution is to be used by the City. Section d. All organizations sponsoring an approved special event which closes a public; street within the City of South Miami, must provide in advance, a petition sigibecl by a majority of businesses facing the street affected by the approved special event. Section. 5. All organizations sponsoring approved special events using public property or public meets within the City of South Miami mast agree in writing as to pay tine actual the amount of City revenue loses and finM City expenditures as=iated with the approved- special event. (2) Se -,Uon 6. All orWizafions spousoring appmc d speoial events using pubiio property or public stints within lbo City of South. Miami which have been allocaW monetary grants in the adopted City Btidgef, should pay for tho required reimbursement from the design smonetmy grant~ Seefto 7. This resolution sTtall be efifiec&e i umediately after the; adoption hereof. PASSED AND Ab0PTED this _ 'I 6th--, day of February 2W3. ATTEST: - A.ppROYED: en Cr&CLEkK MAYOR BEAD mil ( AS TO DORM: Commission wall_- 5 -0 Mayor Fetiu xea, Vl= Kaynx Rwigii Yea Cotl2zniS O)a Eetbel Yea A.TTOn.'EX Yea commissioupr'Yirisc rop, Yep. R E.''�O1,..E1 NUN IN0. 155 -03-- 11.705 A RESIOUM16N OF TflE MAYOR AND CffY CO SS�ONr OF I= CM OV S©-= K A JJ� N,0MA, MCiDWMG RES©LiTnox NO. 27- 43- 11576. RMI& t4 S. "C£A.L EATS, M G"PR TO REVD A POL)!CY 00A- TFD TO REQVMMG A SILGNATI:?= FE'.IM©N FRUNX .UVSP ESS li VACTED BY A SPECIAL tVENT; PRIMING AN FIMC7f`MI DATE. WEftXl A$, publie pro ". and public Street locations within the City 6f South Miami ate, used by organizations for special events which. are beneficial to the City and its residents; and ' ERAS; the City Commission ai its February 13, 2003 adopted Resolution No. 27-03-11576 which setforth policies an Amding special events, costs for special events, and polioies to be followed by organizations sponsoring special events within tho City; and W PM; EAS, Section 4 ofk%oladon No. 27 -03 -11576 sets forth a policy requixiing a aipuature podt16n of businesses impacted by a street special event ;and VaWREAS; the City Commission desire to clarify Vie, above: policy ley- specifying that certain long standing special ovents are exempt from the policy pertaining to a signature petition cif businesses impacted as set Forth. in Section 4 ofResolationENo. 27- 03- 11576. i~ OWE TEM"ORE, RE IT RESO LM BY TEE MAYOR AND CITE' COMMSTON or TM CITY OF S0UTJT MA; ,n0=A, AS FOLLOWS: Section A. That Section d of Resolution N6.27-03-11 76 �v atclz se s MF s. poRgy- eguHnS-a sipatm petition of businesses impacted by 'a street special event, -is hereby amended to read: "Section 4. All organi2ations sponsoring an opproyO special event whieb closes a public street within the City of South Miami, must provide,in advance, a petition signed by a majorify of businesses facing the street a#feated by the approved special event: This z nlrexment vwill not be required by the foll2pi )jg special even: Red Sunset Me pants Ass c. e ttret Ha1Zo gn 0. 0 ---31.2003-) G'i�amber .9outh Art, F,.,U,,,I Santa's Par' e ofthe Elves. Parade (wmc, 7.2003) !2Wtara ThIrs Council Art Fxrx> Martin Luther King. ML Paradeffl-vint J 10,2904 Mij Heza.Id Total Health - • (.Pane 18, 2004) Red Sansei merchaft ts Assrau. Arts & Crafts Show . (Feb. 21 & 22 2004) Pg. 2 of Res. No. 155-03-1'1705 Section 2. `his wsoluiion shalt % ejT%Ove immediately diBrthe adoption hereof. 1,ASSp,D AND ADOPTpD this 5 day.of September _—,2003- AT FEST: AP:PXOVED: CLERK p READ AND APPROVED AS TO FORM: Coy ML -sloe vote: 5 ' U Mayorlietia e�. ��a,•2. 9ice.$porJusseTt Yee. Common ]Mhel Yea CITY A.TTORMY Cordn 3 ion McCrea Yi3a . Com�miss'soner°'P�RSCnmbe Yea SAX!& tCotnm Items12403W- 16- 03\Resoltion Si ee Bvefits l ovlsion 9- T6-0Moc 1: ESOJ;.xUTIO.[Y i IO. 01-11-133,15 A Resolution of. the Mayor and City Commission of the City of South Miami, Florida authorizing the City Manager to permit South Miami Rotary, a non - proAt organization to hold Its 27th A*_►x.tial South Miami Rotary Art Festival on February-26 & 27, 2011, iu the downtown South Miami area on Sunset Drive. providing for an effective date. WHEREAS, South Main! Rotary, a non- profit organization, has submitted a Special Event Application; and, WHEREAS, for the past 27 years the South Miami Rotary Art Festival'has been held in the City of South Miami, and sponsored through South Miami Rotary; and, WHEREAS, the applicant has requested permission to bold its event on February 26 & 27,2011; and, WHEREAS, the applicant has paid for the deposit, fee application, Over Street Banner Request, Pole Banners, and partial payaiont towaxds Police and Public Works. Depart' vents, totaling $5,260.00 ; anal, WHERE the applicant will pay for all services rendered by the Police and Public Works Departments in an esthnatdd amount of $10,006.69, to be paid upon completion-of the event; and WHEREAS, The applicant has attached a copy of Resolution # 155 -03- 11705,' revising a policy related to requiring signature petition from businesses as previously established through Rosolution # 27 -03-11576• and 'V r + REA.S, According to this resolution, the South Ivllami Rotary will not have to obtain signatures for this event according the above mentioned resolution; and WHEREAS, Resolution # $5 -06- 12226, waives the requirements which were established in Resolution # 27 -03-11576. In accordance to Resolution. #85 -•06• -12226 dated June 6, 2006, "Mayor and City Commission agree to close Sunset Drive for the annual event ", and "Rotary shall not be required to reimburse the City for lost,parktng revenues". N ©W, THERE ORE, BE IT -RESOLVED BY THE MAYOR AND CITY COMMISSION OF T03 CITY OF SOUTH MIAMI, FLORIDA: Seetion X. The Mayor and City Commission authorize the City Manager to approve the 27`h Annual South Miami Rotary Art Festival event, to be held on February 26 & 27, 2011, in downtown South Miami "on. Subset Drive, Section 2, The South Miami Rotary mill pay the City of South Miami an