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Res No 217-13-14035RESOLUTION NO. 217 -13- 14035 A Resolution waiving $3,525 for 64 parking meters and street closure fee, and authorizing the City Manager to permit Chamber South to hold its 42 Annual South Miami Art Festival on November 2 & 3, 2013, in downtown South Miami on Sunset Drive from US I to Red Road. WHEREAS, Chamber South, has submitted a Special Event Application to hold its 42 Annual Arts Festival on November 2 & 3, 2013, on Sunset Drive; and, WHEREAS, for 41 years Chamber South has held their Art Festival in the City of South Miami. This festival showcases approximately 130 artists from around the nation. This venue generates approximately 50,000 attendees who stimulate South Miami's economy through various purchases during this event from local merchants and restaurants; and, WHEREAS, the applicant has paid $500 deposit, $100 administrative fee, $60 application fee, and $400 street and pole banner fee, totaling $1,060.00; and, WHEREAS, Chamber South is requesting a waiver for the cost of 59 parking meters located on Sunset Drive and five (5) meters located behind Chase Bank, City parking lot; in the amount of $3,200 ($1,600 X 2) ($25.00 X 64 total parking meters); and, WHEREAS, the applicant is also requesting a waiver for the street closure fee in the amount of $325.00; and, WHEREAS, the applicant will pay for the following services: Police ($7,730), Public Works ($5,984.11), totaling $13,714.11: and, WHEREAS, Chamber South has requested an extension on the payment of these services to allow time to receive grant funding for this event, which typically takes approximately six to seven (6 - 7 ) months from the date of the event; and WHEREAS, October 2012, under Resolution #202 -12- 13759, the City approved a requested waiver of fees in the amount of $3,200 for 59 parking meters located on Sunset Drive and five (5) meters located behind Chase Bank. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section I. The City Manager is hereby authorized to permit Chamber South to hold the 42 Annual South Miami Art Festival on November 2 & 3, 2013, in downtown South Miami on Sunset Drive from US I to Red Road. Section 2. The City Manager is hereby authorized to allow payment on the final billing in the approximate amount of $7,730 for Police services, and $5,984.11 for Public Pg. 2 of Res. No. 217 -13 -14035 Works totaling $13,714.11 and allowing time to receive grant funding to pay for this event for up to 6 -7 months following completion of the event without interest. Section 3. The City Manager is hereby authorized to waive the parking fees in the amount of $3,200, and street closure fee in the amount of $325. Section 4. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 5. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this 1 st day of October , 2013. ATTEST: TY CLERK READ AN A PROVED LANG , LEGALITY EX N THEREO ITY ATTORN RM, COMMISSION VOTE: Mayor Stoddard: Vice Mayor Liebman: Commissioner Newman: _ Commissioner Harris: Commissioner Welsh: 5 -0 Yea Yea Yea Yea Yea South Miami All- America City CITY OF SOUTH MIAMI , I I I 1�! OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM 2001 To: The Honorable Mayor & Members of the City Commission From: Steven J. Alexander, City Manager Date: October I, 2013 Agenda Item No.: Subject: A Resolution waiving $3,525 for 64 parking meters and street closure fee, authorizing the City Manager to permit Chamber South, to hold its 42 Annual South Miami Art Festival on November 2 & 3 2013, in downtown South Miami on Sunset Drive from Red Road to US 1. Background: Chamber South has submitted a Special Event Application to hold its 42 Annual Arts Festival on November 2 & 3, 2013, on Sunset Drive. For the past 41 years Chamber South has held their Art Festival in the City of South Miami. This festival showcases approximately 130 artists from around the nation. This venue generates approximately 50,000 attendees who stimulate South Miami's economy through various purchases during this event from local merchants and restaurants. Chamber South is requesting a waiver for the cost of 59 parking meters located on Sunset Drive and five (5) meters located behind Chase Bank a City parking lot; in the amount of $3,200 ($1,600 X2) ($25 X 64 total parking meters), street closure fee in the amount of $325. In 2012 under Resolution # 202 -12- 13759, the City approved a requested waiver of fees in the amount of $3,200, for 59 parking meters located on Sunset Drive and five (5) meters located behind Chase Bank and the granting of an extension for payment along with a waiver of a proposed imposition of a 1.5% interest charge for late payment. The applicant has paid for the $500 deposit, $100 administrative fee, $60 application fee, $400 for street and pole banner fee, totaling $1,060.00. The applicant will pay for the following services: Police ($7,730), Public Works ($5,984.11), totaling $13,714.11. The applicant has requested an extension on the payment of these services to allow time to receive grant funding for this event, which typically takes approximately six — seven ( 6 -7 ) months from the date of the event. Expense: Not Applicable Account: Not Applicable Attachments: Proposed Resolution Special Events Application RE, ESOLUTION NO. 202 -12 -13759 A Resolution authorizing the City Manager to permit Chamber South, a 501 (c) ( 6 ) non - profit organization to hold its 41St Annual South Miami Art Festival on November 3 & 4, 2012, in downtown South Miami on Sunset Drive from Red Road to US 1. WHEREAS, Chamber South, a non -profit organization, has submitted a Special Event Application to hold its 41" Annual Arts Festival on November 3 & 4, 2012, on Sunset Drive; and, WHEREAS, for the past 40 years Chamber South has held their Art Festival in the City of South Miami. This festival showcases approximately 130 artists from around the nation. This venue generates approximately .50,000 attendees who stimulate South Miami's economy through various purchases during this event from local merchants and restaurants; and, WHEREAS, to continue to have a successful event that not only draws a large attendance, and showcases the City, Chamber South is requesting a waiver for the cost of 59 parking meters located on Sunset Drive and five (5) meters located ' behind Chase Bank; City parking lot in the amount of $3,200 ($1,600 X 2); and, WHEREAS, the applicant has paid for the deposit ($600), application fee ($60.00), street and pole banner fee ($400.00), totaling $1,060.00; and, WHEREAS, the applicant will pay for the following services: Police ($7,730.00), Public Works ($6,376.11), road closure ($325.00), parking 'fees $3,200 (requesting waiver), totaling $17,631.11. Chamber South acknowledges that it will pay an interest charge of 1.5 percent per month simple interest on any unpaid balance due more than 45 days after date of invoice. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The recitals set forth above are adopted as part of this .resolution by reference. Section 2. The City Manager is hereby authorized to permit Chamber South to hold the 415 Annual South Miami Art Festival on November 3 & 4, 2012, in downtown South Miami on Sunset Drive from US 1 to Red Road. Section 3. The City Manager is hereby authorized to allow payment on the final billing in the approximate amount of $14,431.11 for the Police, Public Works, and street closure R.. following completion of the event. Section 4. The City Manager is hereby authorized to waive the parking fees of $3,200. Pg. 2 of Res. No. 202 -12 -1 59 Section 5. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or. unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 6. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this 2nd day of October , 2012. TEST:' APPROVED: -x) '-CITY CLERK 2 T1 MAY READ APPROVE ,'A O L ,A E, LEGALI AND CI Y ATT COMMISSION VOTE:.. 4-0 Mayor: Stoddard: Yea Vice Mayor Liebman: Yea Commissioner Newman: absent Commissioner Harris: Yea Commissioner Welsh: Yea Detail by Entity Name Detail by Entity Name Florida Non Profit Corporation GREATER SOUTH DADE /SOUTH MIAMIXENDALL CHAMBER OF COMMERCE, INC. Filing Information Document Number N39121 FEI /EIN Number 590600031 Date Filed 07/17/1990 State FL Status o CT. v E Last Event NAME CHANGE AMENDMENT Event Date Filed 12/03/1993 Event Effective Date NONE Principal Address 6410 S.W. 80TH ST SOUTH MIAMI, FL 33143 -4602 Changed: 06/20/1991 Mailing Address 6410 S.W. 80TH ST SOUTH MIAMI, FL 33143 -4602 Changed: 06/20/1991 Registered Agent Name & Address RUSSELL, MARY S 6410 SW 80TH ST MIAMI, FL 33143 Name Changed: 04/30/2007 Address Changed: 05/01/2006 Officer /Director Detail Name & Address Title P RUSSELL, MARY S 6410 SW 80TH ST SOUTH MIAMI, FL 33143 Page 1 of 3 http: / /searcli.sunbiz.org/ Inquiry/ CorporatioiiSearch/ SearchIZesultDetail /EntltyName /domn... 9/20/2013 Detail by Entity Name Title PC Cancio, Claudia 5750 SUNSET DRIVE MIAMI, FL 33143 Title PC ALEXANDER, CAROL 11355 SW 112 CIRCLE LANE MIAMI, FL 33176 Title PC CORRADINO, JOE 4055 N.W. 97 AVE MIAMI, FL 33178 Title PC HALL, ZAC 8850 SW 129 TER MIAMI, FL 33176 Annual Reports Report Year Filed Date 2011 03/02/2011 2012 03/02/2012 2013 01/29/2013 Document Images 01/29/2013 -- ANNUAL REPORT View image in PDF format 03/02/2012 -- ANNUAL REPORT View image in PDF format 03/02/2011 --ANNUAL REPORT View image in PDF format 02/18/2010 -- ANNUAL REPORT View image in PDF format 04/03/2009 -- ANNUAL REPORT View image in PDF format 04/16/2008 -- ANNUAL REPORT View image in PDF format 04/30/2007 -- ANNUAL REPORT View image in PDF format 05/01/2006 -- ANNUAL REPORT View image in PDF format 04/18/2005 -- ANNUAL REPORT View image in PDF format 03/08/2004 -- ANNUAL REPORT view image in PDF format 04/21/2003 -- ANNUAL REPORT View image in PDF format 05/02/2002 -- ANNUAL REPORT view image in PDF format 05/04/2001 --ANNUAL REPORT View image in PDF format 04/26/2000 -- ANNUAL REPORT View image in PDF format 04/14/1999 -- ANNUAL REPORT Page 2 of 3 http: / /searcli. sunbiz. org/ Inquiiy/ CorporationSearch/ SearchResultDetail /EntityName /domn... 9/20/2013 R, Ea 0.0 ,i dv Detail by Entity Name Page 3 of 3 View image in PDF for 01/28/1998 -- ANNUAL REPORT View image in PDF format 02/06/1997 -- ANNUAL ' REPORTI view image in PDF format 04/2511996 -- ANNUAL REPORT I View image in PDF format Co_p ri © and Privacy Policies State of Florida, Department of State http: // search.sunbiz.org/ Inquiry/ CorporationSearch /SearchResultDetail /EntityName /domn... 9 /20/2013 SUMMARY OF EVENT This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your event. Information you provide in this section is public information and may be used in developing the City of South Miami's Calendar of Special Events. Application must be submitted no less than twenty-one-(21) days prior to the effective date of the event with all required documents. EVEhIT MN - CRMATION TYPE OF EVENT: El Filming ❑ Charity 0 Festivals [] Celebration Promotion Other: NAME OF EVENT: Chamber South's 42nd Annual South Miami Art Festival LOCATION OF EVENT: Sunset Drive (SW 72nd Street) between US -1 and Red Road (SW 57th Avenue) (Please note; write complete mailing address, as well as name of any buildings and /or parks if applicable) Is this an annual event? ❑No W Yes if yes, this is the 42 annual event, previous date Nov. 3 &4, 2012 EVENT DATE(S): November 2 & 3, 2013 EVENT DAY(S): Saturday & Sunday ACTUAL EVENT HOURS: 10:00 a'Vp,m, UNTIL: 6:00 a.m,k..m1,1) gin (Please note: event may not be earlier then & a.m. or en ater then 11 p.m, in residential areas, or midnight in commercial areas) "' ASSEMBLY DATE(S): Sat., Nov. 2, 2013 SETUP /DOWN TIMES: 4 (a.rii.Ip.m: 9 a.m. /p.m. ANTICIPATED ATTENDANCE: 50,000 TOTAL EVENT DURATION: 25 hrs 0 mins EVENT CONTACT PERSON Name: Mary Scott Russell Title: President, Chamber South Cell /Phone: 305.661.1621 Email: MSRussell @chambersouth.com Name: Arelis Ferro Title: Art Festival Director Cell /Phone: 786.554.9355 Email: AFerro @chambersouth.com EVENT DESCRIPT10* AND PURP_0SE To provide a free, public event with a juried fine arts show, food and entertainment for the entire family. The festival attracts residents from Miami -Dade, Broward, Monroe, and all of Florida. We do promote nationally and expect some visitors from out of state. 1 -16 SEP 18 2013 ENFORCEMENT DIVISION APPLICANTISPONSOR INFORMAUON The applicant for the Special Event Permit must be the authorized representative of the organization /business conducting the special event. This person must be available to work with the City's Special Event Permit Committee throughout the permitting process. A professional event organizer, or other representative, may apply for the Special Event permit on behalf of the organization /business. APF?_LICANT DETAILS« NAME OF ORGANIZATION: Chamber South ADDRESS OF ORGANIZATION: 6410 SW 80th Street South Miami, FL 33143 OFFICE TELEPHONE: 305.661.1621 FAX: 305.666.0508 PRES. PHONE: 305.661.1621 SEC. PHONE: 305.66 '1.1621 EMAIL: MSRussell @chambersouth.com EMAIL: DAdams@Chambersouth.com Property Owner's Name: Property Owner's Address: Property Owner's Signature: Notary Signature: 2 -16 Phone: Date: ,—^"°1 CHAMSOU-01 NANCY '4<7°J?Op CERTIFICATE OF LIABILITY INSURANCE DAT 9 /118/218 /2DIYY013 YY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER InSOurce, Inc. 9500 South Dadeland Boulevard CONTACT NAME: _ _ _________ PHONE i FAX AIC No Ext): (305) 670-61115360 IA /c Ne); (305) 670 -9699 ADDRESS: 4th Floor Miami, FL 33156 -2867 "`" -------- -------- -- INSURER(S) AFFORDING COVERAGE NAIC H INSURER A: Assurance Company of America 19305 DAMAGE TURENrED PREMISES Ea occurrence INSURED INSURERB:Zenith Insurance Company 13269 Greater South Dade Chamber of Commerce, South Miami Kendall Chamber of Commerce INSURER C: -- GENERAL AGGREGATE 6410 SW 80 Street - — - - - - — INSURER E: — -- South Miami, FL 33143 INSURER F: A AUTOMOBILE LIABILITY ANYAUTO ALL OWNED SCHEDULED AUTOS UTOS X HIRED AUTOS Ix OWNED UT U70S IK��9�:7e�ei7. N7 iily[Nerl��Uhhl:i9 :ilZVI Lire] 111 ski IIIIJd 1 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL fN.%R POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMIDDIYYYY LIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE F_x_] OCCUR X Liquor Liability X PPS40564958 6/1/2013 6/1/2014 EACH OCCURRENCE $ 1,000,000 DAMAGE TURENrED PREMISES Ea occurrence $ 1,000,000 MED EXP (Any one person) $ 10,000 _ 1,000, $ 2,000,00 GENERAL AGGREGATE GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY PRO- LOC PRODUCTS - COMP /OP AGG $ 2,000, LIQUOR LIABILIT $ 1,000,00 A AUTOMOBILE LIABILITY ANYAUTO ALL OWNED SCHEDULED AUTOS UTOS X HIRED AUTOS Ix OWNED UT U70S PPS40564958 6/1/2013 6/1/2014 COMBINED SINGLE LIMIT Ea accident $ 1,000,00 BODILY INJURY Per person) $ $ BODILY INJURY (Per accident) PROPERTY DAMAGE Per accident $ A X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE PPS40564958 6/1/2013 6/112014 EACH OCCURRENCE $ 1,000,00 A $ $ 1,000,00 DED I X I RETENTION$ ProdlOps Aggreg B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR /PARTNER /EXECUTIVE Y / N OFFICER /MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N/A 065971210 6/8/2013 6/8/2014 WC STATU- OTH- TORY LIMITS ER _ - 500,00 -- $ 500,000 - -`-- E.L. DISEASE - EA EMPLOYEE _ y- E.L. DISEASE - POLICY LIMIT $ 500,000 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Re: South Miami Art Festival - November 2 -3, 2013. City of South Miami is included as additional insured with respects to General Liability Insurance. L,CK I IFIGA I t r1ULLJtK GANL;tLLA I IUN - City of South Miami 6130 Sunset Drive South Miami, FL 33143 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. P,�. a�C-1-- U 1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD SUE PLAN/SKErCH A map of the event site is required and should indicate event layout with proposed attractions, recommended street closures, parade or run/walk routes, etc. Please draw you map on the space provided below, or attach your map to the application upon submittal. The following trust be identified and labeled: 1. Event Site (label streets, building, etc.) 3. Canopies, tents, stages 5. Fencing/Barricades x -x -x 7, First aid facilities + 2. Routes (races, parades, etc.) -1 4 -31 4. Restroom facilities R 6. Off duty police officers P 8. Parking Area PA 5 -16 Chamber South's 41 st Annual South Miami ,art Festival 21 ' [�U ZI- `W `1 N °' CHASE C i cs SUNTRUST' A IZ it fl7 Isar In � s. a: at 7a tt s2 ©�° Ili t ill tti i'Y ?i 9i E3 81 .73 It o1 QE QF � / °– -- Valet by feel Marketing The Irish Times Pub & Eatery Kom J Location 3 Wood Fired Pizza A =ood B d Food C met Salad D Drn Roasting E n- F le G n Rolls H Kom J I Chamber South I-, Art Festival Headquarters U C TShirt and Poster Sales LU Festival Information 1 CVS U11 n- U) C i W CA I [ERIE. ri w Ban mannds cf, z w I pre�ni'7�a�ovt�o- First National Bank U C of South Miami LU a a, Q— ry, CVS U Z 17- U) C i rn u1 CA I [ERIE. ri w Ban mannds in :E 0 Fine Food & Spirits t�r�»era rn (Closed) Q 13 IIRRE! Qiiii� E7RRRiill II 61i9 D QiiiFQ itiRiii IDRRID 61iRRRm E'IiRRRID II C'g�l Q IIRRRf�3 fiiiiRF7 �� pre�ni'7�a�ovt�o- First National Bank X of South Miami LU Q— ry, co Lo uu Z 17- rn u1 El o t] First National Bank Of South Miami Presented by First National Bane of Sourn Miami Kids Area E— o Ui LOU � LO Uz w Sponsor S>Qh 0 a z 3 Foof Woh First National Bank of South Miami Baptist Health South Florida Bella Bambina Bougainvillea's Old Florida Tavern Coral Gables Acupuncture Coral Reef Senior High School Costco Wholesale Warehouse Frames USA Greyhound Express Music Depot Inc. On the Avenue Marketing Princess Crowns South Miami Chiropractic South Miami -Dade Cultural Arts C SpiderBoost NOTIFICATION I PETITION Event Name: "'larr,�r,�c��`�f«��n1�1��, "� Event Date:�� t , We, the undersigned businesses and/or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. �� L"k'k"icf � : ' Y 1"` .63 iZw•y4 '"'f4"" g� � j. " , �ffi. v' 4''•3� �y"�i� °""M -� ,�L{�•�•.r� e'a_(�'�� .#���..t �:.. �`.tx .,s'�.��^.'�2ei>:fc,C t3.r�t..,..4,_�� �:'�'�.e ....,.. .uis:�.a,�.' ..�� _��{S�.ilnW.,: "� a, �5 ���. �rt" 2k.s��. �:ws`A�.a i�S �t. \ {Ft / \��..y'{.f('��#n E— Approved Disapproved Approved l_l Disapproved C p, Sj ,� �� � r �S C �� Approved sapproved❑ 36 1 J / S 5 < Approved 12 Disapproved .51 1-12 5t Approved Disapproved❑ i J\ 1,06 Approved VI Disapprovedl__.1 °..a �j �,t- r = / Approved [R Disapproved ❑ ,o` Approved "Disapproved❑ C' Approved Disapproved❑ It .i�. �t�s�.'Kr^�. •k.�,. r LZTV Approved Di Di sapproved ❑ 6 -16 THIS AGREEMENT ( "Agreement ") is entered into by and between Chamber South ("Applicant "), and the City of South Miami ( "City") on the date on which the Iast of the Parties executes this Agreement. RECITALS WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title) 42nd Annual South Miami Art Festival_ at Sunset Dr. between US -1 & Red Rd._ (location) on (date(s)) November 2 & 3, 2013 . ("Special Event "); and WHEREAS, pursuant to of the City's Code and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless acr ement protecting the City from any and all claims which may arise out of the Special Event. NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: 1. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns, harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities incurred in and about the defense or settlement of any claims, and the investigation thereof. 3. Permits for Special Events must be on event site at all times. 4. No Street shall be closed without authorization from the City of South Miami Public Works Department and Police Department, 5. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami -Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department. 6. Event areas shall be restored to equal or better condition than they were before the event started. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration plus a minimum of 15% for administrative fee and any additional incidental fees. S. Applicant must pay all fees prior to,the start of their event(s). 9. Applicants that receive approval for their event more than thirty (30) days in advance shall notify the City of South Miami Special Event/Marketing Coordinator at least forty -eight (48) hours prior to start of their event. 1.0. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. IN WITNESS WI-IEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized signatory(ies) on the date set forth below and notarized. Mary Scott Russell LI N .Al1E APPANT, A- T SIG ATURE NOTARY SIGNATURE Subscribed and sworn before me, this day of -C ;/ a. Notary Public in anan` Count , Sta'e of - ...... /. = y Signature VOTARY PU8 C) _..._.... 8 -16 President APPLICANT'S TITLE i)li- DATE' DATE: DIANA A ADAMS =` F *,A" nAY ;;f�MMISSIQN # EE866811 . "EXPIRES December 06, 2016 (401; 390-0153 Hoi1dsNoWySvr4ce.eom Page 1 of 1 Stout -Tate, Maria From: Corbin, Larry P. Sent: Thursday, September 19, 2013 11:07 AM To: Stout -Tate, Maria Cc: Landa, Rene Subject: Cost Estimate Chamber South Art Show Attachments: image001 Jpg Maria, The following is the cost estimate for the 2013 Chamber South Art Show. This is an estimate of cost for extra -duty police personnel which will be required to cover this two day event. Saturday: 0300hrs- 2200hrs: 22 supervisor hours 61 Officer hours Overnight: 2200hrs- 0600hrs: 8 Supervisor hours 24 Officer hours Sunday: 0600hrs- 2100hrs: 15 Supervisor Hours 52 Officer hours Cost for extra -duty supervisors @ $50.00 per hour x 45hrs ($2,250.00) Cost for extra duty officers @ $40.00 per hour x 137hrs ($5,480.00) Total: $7,730.00 Lt. Larry Corbin, Uniforfn Patrol Division ... Sou lice Department 613f��. ° ,, 7e Sou___ -------- — 33143 Office: 305.663.6351 Fax: 305.6 63.6353 Email: 1pcorbin @southmiamifl.gov Note: The State of Florida has a very broad public records law. Written communications, including emails, are therefore subject to disclosure to the public and media upon request based on Florida Statue #119. This email may contain confidential and /or privileged information. If you are not the intended recipient (or have received this email in error) please notify the sender immediately and destroy this email. Any unauthorized copy, disclosure or distribution of the material in this email is strictly forbidden. 9/19/2013 CITY OF SOUTH MIAMI POLICE DEPARTMENT s ° ° °h W11-1 6130 Sunset Drive, South Miami, Fl 33143 (305) 663 -6301 p,,.a Extra -Duty Police Officers Application A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra- Duty" employment. The following policies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: The South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a particular event. If more than three officers are hired, a supervisor must also be hired. The City Manager Office and South Miami Police Department will determine the supervisor to officer ratio for larger events. The Applicant will be required to compensate the assigned officer for a minimum of three (3) hours even if the event is of a shorter duration. Currently the rate for Extra -Duty Police Officer is $40 per hour & $50 per hour for Supervising Officer, plus a $3.00 charge for radio usage for each officer. o The Applicant must compensate the officer(s) for their services at least one (1) day prior to the start of the scheduled event that the officer(s) will be assigned to. No monetary payment will be accepted. No payment by exchange of goods or services is acceptable. ➢ If, during a scheduled event, the Applicant determines that he/she needs to extend the time an officer(s) works at the assignment, the Applicant shall compensate officer(s) for a full hour worked if the Officer(s) works for more than 20 minutes and /or less 59 minutes beyond the regularly scheduled time of the event. Applicant must notify of a cancellation request of an Off -Duty Police Officer forty -eight (48) hours prior to the scheduled date of service. Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hours, APPLICANT INFORMATION hammer South Mary Scott Russell w Business /Organization Name Applicant Name 6410 SW 80th Street South Miami Florida 33143 Business /Organization Address City State Zip Code 3005.661.1621 305.666.0508 MSRussell @chambersouth.com Phone Number Fax Number E -Mail mom EVENT INFORMATION 786.554.9355 Festival On -Site Contact Person Cellular Number Type of Event 42nd Annual South Miami Art Festival Sunset Dr. between US 1 & Red Rd. 50,000 Name of Event Event Location Anticipated Attendance Evens Date {s ; Event Tlme(s) .ZMiri 3 Hours) Qurai:on Nu_ rn:br of;Officeri`s} .Re,''iaested., ,:,,:; ovem er 1 TBD by Police Department November 3, 2013 TBD by Police Department I acknowledge and accept ffiinanccla Applican FOR OFFICE USES ONLY: NO. Office: COMMENT: POLICE DEPARTMENT SIGNATURE isE t9ltles to pay all costs and fees associated ith this request form prior to the service date(s): ature Date "APPROVED AS PRESENTED "DENIED "APPROVED WITH CONDITION g NO. Radio: S NO, Hours 11 -16 DATE Estimated Total Cost Is CITY* OF SOUTH MIAMI Public Works Department Event Cost' E stimate Submitted To: Maria Stout�Tate :Name of Event:: Chamber SoutlU42"d Annual South Miami Art Festival E Wnt1)At&.(*, N I 0einabeel,'26b:a &Nove'jnber3,1013 Personnel: Cost: ggturd'ay, November 2; 201.3: (1 :0 QAM- to 7i 4" - I 0-0M One . (1)'Supe m.isor, and four employees $2,1460.00 Sunday; November. 3, 2013 (8:00AM.to. 9:00P.M) One (1) Supervisor and four-( ) employees $ 1 2,665.00 FICA $ 439411, 5,5 64.11 Materials: Cost: Public Works .Fees &Ma'terials $250.00 Equipments:. Cost: 'a Barricades $170.00 Date Prepared: 09/19/2013 Grand Total: $5,984.11 Approved by-. is Wor Agreed to Estimate: Witness: Signature: Signature: Page 1 of 1 Stout -Tate, Maria From: Martinez, Grizel Sent: Thursday, September 19, 2013 2:38 PM To: Stout -Tate, Maria Cc: Vera, Jorge Subject: RE: Cost Estimate for 2013 Chamber South Art Show event Hi Maria, For Sunset Drive from US 1 to Red road, the cost of a street closure is $325.00. As always, please inform PW when ready to go forward with the application. I would like to be able to put it in the system before payment is received. Thank you, Grizel Martinez GMartinez @SouthMiamiFL.gov Engineering & Construction Division City of South Miami 4795 SW 75 Avenue Miami, FI 33155 From: Stout -Tate, Maria Sent: Wednesday, September 18, 2013 10:45 AM To: Corbin, Larry P.; Marenco, Carlos L.; Kelly Barket; Martinez, Grizel; Corujo, Cynthia Cc: Brimo, Christopher Subject: Cost Estimate for 2013 Chamber South Art Show event Importance: High Good morning. Attached, please find a Special Events Application package for your review. Please find your section and provide me with a cost estimate for this event. I will need this information no later than mid -day Thursday, September 19, 2013, as I am working on their resolution. Thank you very much for your promptness Maria Elena Maria E. Stout -Tate Special Events Coordinator City of South Miami 305 - 668 -2509 9/19/2013 S°I- th NCI. nI CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT F 4795 SW 75" Avenue, Miami, FI 33155 (305) 668 -7205 Fax (305) 668 -7208 Application to conduct A Special Event f=unction on Public Right -of -Way = °o, NOTE: ALL FIELDS SHALL BE FILLED. No action can be taken on this application until all questions have been answered. As set forth in Ordinance No, 21 -09 -2013; temporary full roadway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED) for special events, eight (8) hours max. Schedule of fees is attached. Use blank paper if you need additional writing space. PLEASE PRINT clearly, except for signature. Contact Information: Chamber South Mary Scott Russell Business /Organization Name Authorized Representative Name _ u 6410 SW 80th Street South Miami Florida 33143 Business /Organization Address City _ State Zip Code 305.661.1621 305.666.0508 MSRussell @chambersouth.com Phone Number Fax Number T_ E -Mail Event Information: Event Name 42nd Annual South Miami Art Festival Project Location Sunset Drive (SW 72nd Street) between US -1 and Red Road (SW 57th Avenue) Event Date(s) Nov. 2 0, 2013 Event Day(s) Sat. & Sun.,_,,_,____ Type of Event Festival Event Start Time 10:00 (am / pm) Event End Time 6:00 (am/ pm) Anticipated Attendance 50,000 Event Setup Time 400 ;( m f pm) Breakdown Time 9:00 _ _ (am / pm)- Total Duration (include setup) 25h I HEREBY REQUEST A PERMIT FOR THE FOLLOWING: Anticipated effects on vehicular and pedestrian traffic during Project Maintenance of traffic provisions are specific (include sketch if necessary): Closure of Sunset Drive (SW 72nd Street) from US -1 to Red Road (SW 57th Avenue) on the weekend of November 2 & 3, 2013 Setup at 4:00 am on Saturday, November 2, 2013, and hreakdown complete by 9:p0 pm on Sunday, November 3, 2013 The following documents have been submitted with this permit application: F] Site plan / sketch of event. Clearly define boundaries and linear foot of road closures. Maintenance of Traff ic (MOT) for vehicular and pedestrian traff ic during event. "In signing this application, 1 understand that separate City and /or County permits may be required for this project. Furthermore, I am aware that I am responsible for ensuring that the project is completed in accordance with the plans and specifications as stipulated in the permit approval conditions. As well as acknowledge that any right -of -way closures will require at least one off dufy:�Fcer, public works employee and barricades," Mary Scott Russell PRINT NA AE APES tC' NT IGNATURE Q A P�Am k MY COMMISSION # _. 856811 tj N u I �C NOTARY G URE EXPIRES December 06, 2015 FOR OFFICE USES ONLY: Approved/ Disapproved By Date d o U Permit Fee Comments 12 -16 ival South s 1 4 _r •rlu Q Q! ■H H!! ■ltli m ■! ■ ■ID m 118® IGI m ■!!m H ■ ■ ■i�1 ©■ 4� m ■ ■m m ■!■■m �a!■ ■■m m mm n m ■!■m m■ ■ ■ml A - I_ " quarters ;r Sales cation r E First National Bank of South Miami First National Bank LU of South Miami Bella Bambina 130 Bougainvillea's Old Florida Tavern Beer z 135 F-- MDCPS cU) III 134 � U Greyhound Express _ 131 IL 127 On the Avenue Marketing 133 Princess Crowns Q 0 RS CVS 136 co �4dlEERfE. w Ban Marinds ,r �o U _ OFr e rood 6 Spirits �anera cA (Closed) �7 SponsorAlley, Q •rlu Q Q! ■H H!! ■ltli m ■! ■ ■ID m 118® IGI m ■!!m H ■ ■ ■i�1 ©■ 4� m ■ ■m m ■!■■m �a!■ ■■m m mm n m ■!■m m■ ■ ■ml A - I_ " quarters ;r Sales cation r Bo�gaineiltaS 3 o First National Bank of 1i South Miami intedby Im of South Mami Kids Area 1-- o LLU U LU Lll � Z LLI O ry a� E w Q LO foofWo& � Sponsor prea�vsi�'�°nsa First National Bank of South Miami First National Bank x of South Miami Bella Bambina 130 Bougainvillea's Old Florida Tavern Beer 0 UU 135 F-- MDCPS cU) III 134 Bo�gaineiltaS 3 o First National Bank of 1i South Miami intedby Im of South Mami Kids Area 1-- o LLU U LU Lll � Z LLI O ry a� E w Q LO foofWo& � Sponsor Space No. First National Bank of South Miami FNBSM Baptist Health South Florida 132 Bella Bambina 130 Bougainvillea's Old Florida Tavern Beer Coral Gables Acupuncture 135 Coral Reef Senior High School MDCPS Costco Wholesale Warehouse 134 Frames USA 103 Greyhound Express _ 131 Music Depot Inc. 127 On the Avenue Marketing 133 Princess Crowns 128 South Miami Chiropractic 136 South Miami -Dade Cultural Arts Center 138 SpiderBoost 137 T 5°„l1t h[lu,nl CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT F' ° �' 4795 SW 75 1' Avenue, Miami, 171 33155 (305) 668 -7205 Fax (305) 668 -7208 Public Right -of -Way 1 Schedule of Fees Ordinance Item I Measurement I Fee PERMIT FEES Minimum permit fee $150 Permit extension fee, for 60 day period $150 PERMANENT TRAFFIC BARRICADE, GUARDRAIL AND GUIDEPOSTS Each 100 LF or fraction $85 TEMPORARY FULL ROAD AND SIDEWALK No single lane roadway CLOSURE closure permitted. *For special event 8 hr. period max., incl. set up Per linear ft. of road, time. Excludes city events rounded to the next and events funded by the higher whole number in ft., per day $0.25 -city. TEMPORARY SIDEWALK CLOSURE Each 25 SF or fraction $75 Permit requires French barricades along curb or EOP.* Maximum permit fee $10,000 TEMPORARY STAGING Flat Fee per day for first AREA, CRANE, TRAILER, 5 days $200 TRUCK ON THE RIGHT- Every five days or OF -WAY fraction thereof after 300 MAINTENANCE OF Intrusion into and /or TRAFFIC (MOT) using one -way lane $100 Roadways with two -way traffic $200 Detour, per direction $100 Sidewalk intrusion, each $100 WORK WITHOUT After the fact permit fee: PROPER PERMITS For any work performed AND /OR INSPECTIONS without proper permits Permit fees And /or inspections quadrupled Minimum, per day $1,000 PUBLIC WORKS HOURLY RATE Non - supervisor $40 Supervisor $45 13 -16 South LY11 -1 F o r 1 J a CITY OF SOUTH MIAMI PARKING DIVISION 6130 Sunset Drive, South Miami, FI 33143 (305) 668 -2512 Fax (305) 663 =6346 Parking Stalls /Meters Rentals Application . Pursuant to Section 15 C -1 (a) (2) (b) of the Code of Ordinance, "Rental Fees for Public On /Street curbside spaces (Parking space) are $25.00 per space per day, seven days per week based on twenty -four (24) hour use ". Chamber South Mary Scott Russell Business /Organization Name Applicant Name 6410 SW 80th Street Business /Organization Address 305.661.1621 Phone Number Name of Event: 305.666.0508 South Miami Florida 33143 City State Zip Code Fax Number MSRussell @chambersouth.com E -Mail 42nd Annual South Miami Art Festival Type of Event: Festival Purpose for utilizing parking meters: Street access Number of On /Street Number of Day's 2 curbside spaces requested: curbside spaces desired: Start <Lr End a.m, Time: 4:00 p.m. Time: 6:00 ...'i. ',ej- '"�.� -yyp ..j ,'s .�,,�, c.�.f I n�'�A ..�. �y ..aX {L G-3t� U' Y?i'- t�6,. va'do w.. �.. �sy �.. f Nov. 2, 2013 Sunset Drive Nov. 3, 2013 Sunset Drive Please Provide Map of Spaces (If necessary, please attach additlonal sheets) I hereby certify the above information is true, correct and complete as of the date of this submittal. It is understood that this applicant will be reviewed and may be adjusted periodically by City Staff-, if any information should change that I shall amend or supplement this application within five business days of the change. Applicant' FOR OFFICE USES ONLY: U DENIED NO. Meter Days: Comment: ►.i PARKING DIVISION SIGN) U,e to S w wc1 'ROVED WITH CONDITION T Estimated Total Cost .. South MI.-I CITY OF SOUTH MIAMI PLANNING & ZONING DEPARTMENT k � ° ° ` a a 6130 Sunset Drive, South Miami, FI 33143 (305) 663 -6326 Fax (305) 668 -7356 ntaau, Hanging Banner Over Public Street Request Form for Special Event 2001 Application for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordinance No. 10 -07 -1911; LDC Section 20- 4.3(N). Complete this permit application form and submit the application to the Planning & Zoning Department located in the Sylva Martin Building in front of City Hall. This application must be submitted at least 30 days prior to the event date. An application fee of $300 must be paid at time of submittal. If approved by the City Commission, this fee covers installation and removal of banner. If approved, take the permit and the banner to the City's Public Works Department located at 4795 SW 75th Avenue Miami, FL 33155, at least one week prior to the installation date, The Public Works Department will install and remove the banner on the dates specified by the approved permit. Name of Non -for- Chamber South Profit Organization Organization 6410 SW 80th Street, South Miami, FL 33143 305.661.1621 Address Phone No. Authorized Re- Mar Scott Russell PreSiden Re- presentative Name Mary Rep. Titte c, :... _ r,. a v.tEt`kax.t eiY 42nd Annual South Miami Art Festival Event Date: Nov. 2&3, 2013 Festival Event Name: Event Type. } Approximate Installation Date Requested: October 3, 2013 thru November 4, 2013 Banner Location Requested: 5800 Sunset Drive 0 5880 Sunset Drive Briefly describe event for which you wish to display a banner in South Miami: _ 42nd Annual South Miami Art Festival is a juried fine arts show that attracts 50,000 visitors to the South Miami area. ➢ Applicant understands that the Banner installation is 10 -14 days before the advertised event day. ➢ Installation and removal dates are based on workload, The City is not responsible for the condition of the banner during this period. Applicant agrees to pickup banner within seven (7) days after the event. The city may discard the banner(s) after the specified period. ➢ Banner Specifications- 30ft X 3 -4ft wide, 60ft of 1/2 (half) nylon rope with hooks and the banner must vents. s Signature PLANNING & ZONING OFFICE USE ONLY: 3> Illustration of banner showing height, width of the banner, and lettering Copy of liability and /or property damage insurance required Application fee $300 (per application) City Commission Approval Resolution No. Comment: 15 -16 7 )1 ��J 3 Date SUBN111 TED REC'D BY: INITIt1L El Comm. Date: ' South A,11a 1 F r o r i d u CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT Aii•Amoria� C7tH 4795 SW 75th Avenue, Miami, Fi 33155 (305) 663 -6350 Fax (305) 668 -7208 Special Event Pole Banner Application � A 2001 This application must be fully completed and submitted with REQUIRED attachments such as: copy of a public liability insurance policy and copy of the design with the banner dimensions listed. The $300 per 10 poles fee also include the installation and removal of banners. o- 414111114L41421t Chamber South Mary Scott Russell Business /Organization Name Authorized Representative Name 6410 SW 80th Street South Miami Florida 33143 Business /Organization Address _ City T State Zip Code 305.661.1621 305.666.0508 MSRussell @charnbersouth.com Phone Number Fax Number E -Mail INFORMATION Event Name: 42nd Annual South Miami Art Festival Event Date: November 2 & 3, 2013 Event Location: Sunset Drive (SW 72nd Street) between US -1 and Red Road (SW 57th Avenue) Event Type: Festival Approximate Installation Date: October 3, 2013 thru November 4, 2013 Total Duration: I month Banner Size /Dimension: standard Pole Banner Description: see attached EXAMPLE I Sunset Drive 620"Ave to Red Rd 57t" Ave. _ I North and South ] _ 90 C BANNER' LOCATIONS Street Name l Cross Streets Side of Street 1 Number of Sites (Poles) Sunset DEve 62nd Avenue to 57th Avenue North and South 10 Total Number of Sites (Poles): 10 TO— $ : " s..�,_f1fN7fE7 T ', y C;C�tFJ Applicant understands that the Sanner(s) Installation Period is an estimate, Installation and removal dates are based on= workload, = Applicant agrees to pickup banner(s) within seven (7) days after the event,. The city may discard the banner(s) after the specified period. Applicant understands the installation location(s) are approximate location(s), The installation location(s) is/are based .on site availability and degree of difficulty. The City is not responsible for the condition of the banner(s) during this period. "The applicant agrees to hold the City of South Miami, free and harmless from all liability that may be adjusted against it and to reimburse the City for all expenses of litigation in connection with the defense of claims as such liability and claims may arise because of negligence in the performance of the operation, service, or act for which the permit was issued." Mary Scott Russell PRINT NAME A- P ICANT SIGNATURE DATE FOR OFFICE USE ONLY: Resolution NO. Q APPROVED AS PRESENTED ❑ DENIED ❑ APPROVED WITH CONDITION Permit No. Installation Date: Comment: Removal Date: PUBLIC WORKS SIGNATURE DATE 16 -16 Work Order NO. Estimated Total Cost First National Bank of South Miami presents �s ,t ±t' •6 a vWWI Aff, ri N OV i I { 1 j ry i V 1`' I _ CITY OF SOUTH MIAMI PLANNING and ZONING DEPARTMENT 6130 Sunset Drive, South Miami, Fl 33143 305- 663 -6326 Banner Request Application Application for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordinance No. 10 -07 -1911; LDC Section 20- 4.3(N) Attached Name of Not for Profit /i Organization G� o m b e 7_ u y h Address of Organization 010 jW n-lam 5ku F Contact Person Title � ��/j j Phone Briefly describe event for which you wish to display a banner in South Miami. j l: nt11 iii' 5(i.i M(AM. /�_ ��&6HVl i) d jW f,'� tiA G rh_ 5�1dV�/ � Z �i('P cxfliZRt�G ) ��1,51�1�5 �V i��j�,`> drSD�t�titil�t�ti. Event date(s) yki i- J"1 )N3 Location(s) /Ur U(f w Dates banner to be displayed OrJO(i LC Jt 61 j to A (7 �iiiiyl1 ku Li , ) 013 r A fee of $300 per banner is required to cover cost incurred by the City to hang and remove the banner. Received by Check# -15V91? A'T'TACHMENTS REQUIRED. Proof of Insurance Recd Banner Design (including wording) Recd Proof of current Non - Profit Corp. Status Recd • Banners will be displayed 10 -14 days before the advertised event takes place; banners will be removed by the City after the end of the special event. • Banner Specifications; 30 feet long x 3 -4 feet wide, 60 feet of %Z inch nylon rope with hooks, 25 zip ties and the banner must have vents. • Banner drop - off /pick -up location is at the City's Public Works Dept. 4795 SW 75 Avenue. The applicant shall agree to pick up the banner(s) within five (5) business days after the event, otherwise the banner(s) will be disposed of by the City. City Commission Approval Resolution No. Date Date City Manager (To be signed by City Manager fbilowing approve! by City Commission) Rev. 212012012 P:IFornu1PB- BamrerApplication.doc OTHER REGULATIONS 20 -4.3 (N) Banners over Rights-of-Way. (1) Organizations wishing to display a banner over rights-of-way in the City of South Miami must submit to the Planning Department a "Banner Request" application at least thirty (30) days in advance. (2) The city commission will review all requests and will determine whether the request conforms to the following guidelines: (a) Only not for profit organizations may display banners; (b) Banners for no more than three (3) special events shall be displayed at any given time; (c) Banners may be displayed ten (10) to fourteen (14) days before the advertised event takes place; banners must be removed within five (5) days after the end of the special event. (d) Banner design, color, size, proposed location and wording must be approved by the city commission, and must be submitted along with request. (3) The organization displaying a banner must provide proof of public liability insurance naming the City of South Miami as additionally insured for the period of time banner is displayed.n y -au ,10} fee in advance or (4) The organization must pay a ��•�_� fif'a�:ys.k?�r -4.; fe the actual cost incurred by the city to hang and remove the banner. The city commission may adjust this fee from time to time in order to reflect the current costs of installation. The city or one (1) of the firms approved by the city to hang and remove the banners will be the only entities performing this task. (Ord. No. 1- 91- 1466,1- 15 -91; Ord, No. 9 -92 -1504, 5- 19 -92; Ord. No, 4 -93 -1533, 6 -1 -93; Ord. No. 18 -93 -1544, §§ 2, 3, 11- 16 -93; Ord. No. 19 -96 -1619, § 1, 10 -1 -96; Ord. No. 6 -98 -1654, § 3, 4- 21 -98; Ord. No. 9 -99 -1683, §§ 2, 3, 5 -4 -99; Ord. No. 22 -01 -1753, § 1, 10 -2 -01; Ord. No. 10 -07 -1911, § 1, 5 -1 -07) Chamber South City of South Miami 561 - Other',Expenses:652 • Misceilaneou Public Works: Pole Banner Fee 9/12/2013 25488 300.00 Operating - Checking Punning & Zoning: Hanging Street Banner Fee 300.00 25488 Chamber mouth FIRST NAIL BANK OF SOUTH MIAMI 6410 SW 80 Street SOUTH MIAMI, FL 33143 South Miami, Florida 33143 63- 5871670 (305) 661 -1621 9/12/2013 PAY TO THE City f South Miami y a $ * *300.00 ORDER OF c Three Hundred and 00/ 100***************************** *� * * * * * # * * * * * * * * * * * * * * * *�� * * * *� DOLLARS City of South Miami r 6130 Sunset Drive South Miami, FL 33143 >� s Planning & Zoning: Hanging Street Banner Fee - "'0 2548x11® 0:06700587311:"w0 L 0097 i0? 1311 Chamber South City of South Miami 561 - Other',Expenses:652 • Misceilaneou Public Works: Pole Banner Fee 9/12/2013 25488 300.00 Operating - Checking Punning & Zoning: Hanging Street Banner Fee 300.00 c V lN4�A�' t 'd R t o. City of South Miami PUBLIC WORKS & ENGINEERING DEPARTMENT 4795 SW 75r11 Avenue Miami, FL 33155 Tel. (305) 663 -6350 Fax (305) 668 -7208 THIS APPLICATION MUST BE COMPLETED AND DELIVERED TO PUBLIC WORKS DEPARTMENT POLE BANNER Date: j 2 - 1 -_� Work Order No.: J Applicant Name: Uhal'A b6 � S oub\ — -- Applicant Telephone #: 3 d5. Applicant Fax #: 22(22. Lo (�(�(� () Banner (s) installation period: From �� / -22' / 901.3 to - D ( 3 Number of Banners delivered: Installation Location (s) Ju/1.5d Df i a b6 twt,a.n 6.a, l Ayex) t? q/id 1�m A'VLa((- Approved Resolution No.: Date: AcknowledeemenUCondition 1. Applicant understands that the Banner(s) Installation Period is an estimate. Installation and removal dates are based on workload. 2. Applicant understands the installation locations(s) are approximate locations(s). The installation location(s) is /are based on site availability and degree of difficulty. 3. Applicant agrees to pickup banner(s) within seven (7) days :after the event. The City may discard the banner(s) after the specified period. 4. The City is not responsible for the condition of the banner(s) during this period, S. The cost for the installation of pole banners will be $� PtgQ 8�' Applicant: Name (Pri Signature: Received by: Staff (Name): Staff Signature: Date: •nur�� ,y I City of South Miami .PUBLIC WORKS & ENGINEERING DEPARTMENT 4795 SW 75"' Avenue Miami, FL 33155 Tel. 305 663 6350 Fax 305 668 7208 Policy and Procedure Banner Over Right-of-Way August 2007 1. Applicant must contact Planning Department to complete application. 2. Planning Department shall submit a resolution to the City Commission for consideration of the application and the Misc. & Document fee sheet to Public Works Department (Attention; Service Operations manager or designee). 3. If resolution is approved, Planning Department shall forward the approved resolution to Public Works Department (Attention: Service Operations manager or designee). 4. Applicant shall deliver the banner(s)�and receipt of payment to Public Works Department. 5. All banners and installation accessories must be delivered to Public Works Department 7 days before the banner installation date. 6. When the banner(s) is /are delivered, applicant shall execute a receipt to acknowledge approximate date of banner(s) installation and removal. The applicant shall agree to pickup banner(s) within 7 days of the date notified that the banners) is /are ready for pickup. 7. The Service Operations Manager or designee shall schedule the banner(s) installation by staff or approved vendor. 8. The banner(s) shall be removed after the event by staff or approved vendor. Chamber South FIRST NATL BANGS OF SOUTH MIAMI 25487 6410 5W 80 Street SOUTH MIAMI, FL 33143 South Miami, Florida 33143 53- 587/670 (305) 661 -1621 911212013 PAY TO THE City f South Miami * *300.00 ORDER OF y Three Hundred and DOLLARS City of South Miami 6130 Sunset Drive t South Miami, FL 33143 Public Works: Pole Banner Fee 4 'f {1a025 1,8 ?11' COG 700 Sig? 31:11001 009? 107 811° ` Chamber South 25487 City of South Miami 9/12/2013 561 - Other Expenses:652 • Miscellaneou Public Works: Pole Banner Fee 300.00 Operating - Checking Public Works: Pole Banner Fee 300.00 CHAMBER. , August 1, 2013 Mr. Steve Alexander City Manager City of South Miami 6130 Sunset Drive South Miami, FL 33143 T (305) 668 -2510 F (305) 663 -6345 Dear Mr. Alexander: Chamber South is preparing for the 42nd Annual South Miami Art Festival, sponsored again this year by First National Bank of South Miami. This juried fine arts show kicks off the South Florida festival season. South Miami Office South Dade Office 6410 SW 80th Street 900 Perrine Avenue S. Miami, FL 33143 Miami, FL 33157 T. 305.661.1621 F. 305.666.0508 wvvvv. ChamberSouth.com Board of Directors Chair Zac Hall Immediate Past Chair lion, Joseph Corradino Chair -Elect JoAnn Parns Treasurer ent Crook Executive Committee Carel'hexander, Past Chair Claudia Caw31'0 Ricardo Form;:; Past Chair Peter Jude, Past. Chair Miami Art Festival on cable, radio and print media (newspaper and magazine), as well as online. Your earliest possible positive response to this request would be most appreciated. Sincerely, Mary Scott Russell President y '. P 18 2013 CODE ENFORCEMENT DIVISION Board Members At -Large By this letter, Chamber South would like to request both a special event Allison Bhagwandat permit and a banner display permit for the applications on file in the Alvaro ausms Stephanie Etter office of your Special Events Coordinator. This year, our event will be Jorge Fernandez -Pla held Saturday, November 2nd, and Sunday, November 3rd, on Sunset Ramon Ferrer Drive between US -1 and Red Road, as in past years. We expect Veronica Flores, Past Chair approximately 50,000 visitors to downtown South Miami over the two Joseph Gallaher days of this event. Douglas Hiller Richard Horton, Past Chair Eli2abeth La Rosa Enclosed you will find the promotional materials being used to promote Phillip Lyons, Past Chair this event In addition we will be advertising the 42nd Annual South Mark Soidevilla Miami Art Festival on cable, radio and print media (newspaper and magazine), as well as online. Your earliest possible positive response to this request would be most appreciated. Sincerely, Mary Scott Russell President y '. P 18 2013 CODE ENFORCEMENT DIVISION