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Res No 193-13-14011RESOLUTION NO.: 193-13-14011 A Resolution authorizing the City Manager to purchase a video server, production switcher and application software from Media Rushworks, LLC to support the broadcast of public meetings through Granicus for an amount not to exceed $20,000. WHEREAS, the City broadcasts public meetings through Granicus, a software program that distributes live and on- demand streaming media to support and enhance public meeting communications; and WHEREAS, the City's current video server production server that interface with Granicus has exceeded its useful life and has experienced shutdowns during public meetings in which the broadcast of such meetings was not operational; and WHEREAS, quotations were solicited for the video server, production switcher and application software with Media Rushworks, LLC providing the City with the lowest cost for comparable equipment. NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is authorized to purchase a video server, production switcher and application software from Media Rushworks, LLC to support the broadcast of public meetings through Granicus for an amount not to exceed $20,000 and charged to Account No. 001 - 1340 - 513 -5205 "Computer Equipment," with a balance of $14,434.40 and Account No. 001 - 1320 - 513 -3450 "Contractual Services," with a balance of $7,822.11. Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this resolution. Section 3. Effective Date: This resolution shall take effect immediately upon enactment. PASSED AND ADOPETED this 1 7tWay of September , 2013. E T: d CLERK READ AND APPROVED AS TO FORM, LANGUAGE,(tEG '6TY AND EXECUTLOktH' REOF , " RNEY APPROVED: J 14 �fl"ad COMMISSION VOTE: 5 -0 Mayor Stoddard: Yea Vice Mayor Liebman: Yea Commissioner Harris: Yea Commissioner Newman: Yea Commissioner Welsh: Yea To: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER- OFFICE MEMORANDUM The Honorable Mayor & Members of the City Commission South Miami AC- Am�icaCiq► 2001 From: Steven J. Alexander, City Manager Date: September 17, 2013 7 SUBJECT: A Resolution authorizing the City Manager to purchase a video server, production switcher and application software from Media Rushworks, LLC to support the broadcast of public meetings through Granicus for an amount not to exceed $20,000. BACKGROUND: The City broadcasts public meeting through a software program, Granicus, with the broadcasts available through the City's website either on demand or live streaming. The current video server production switcher and application software system that interfaces with Granicus that makes it possible to broadcast the City's public meetings has exceeded its useful life. Throughout the past year, the current video server has experienced shutdowns while meetings were being broadcast. Fortunately, the system was able to be re- started however, the concern is at some point, the system will shut down for good and will not re- start. Should that occur, the ability to broadcast and store public meetings will be lost. Repairing the system is not feasible since the current system component hardware is obsolete. Quotations were obtained and Media Rushworks provided the lowest cost fully integrated component system that provides multiple video and streaming text capability. Granicus was consulted and advised other clients utilize Media Rushworks and that the system meets the basic video signal requirements and is fully compatible with Granicus software. Media Rushworks, LLC is a registered company with the State of Texas and in accordance with Florida Statute, Chapter 607.1501, is exempt from registering with the State of Florida. Included with this package is an email confirmation from the Division of Corporations, Florida Department of State that refers to Sub Section (2) of the statute, Sub Section (j) defines an activity that does not constitute transacting business, and exempts the corporation from obtaining a certificate of authority from the State of Florida. The type of purchase the City will make is defined under Sub Section (j) below: 607.1501 Authority of foreign corporation to transact business required.— (I) A foreign corporation may not transact business iin this state until it obtains a certificate of authority from the Department of State. (2) The following activities, among others, do not constitute transacting business within the meaning of subsection (1): Conducting an isolated transaction that is completed within 30 days and that is not one in the course of repeated transactions of a like nature. The expense will be charged to Account No. 001 -1340 -513 -5205 ($14,434.40) "Computer Equipment," with a balance of $14,434.40 and Acco:ln KI^ nn I - 1n_c I I_I4cn iQr ccQ cm 'It- C .t , 32J JJ JV `w,565.60) Contractual Oe vi:ces , » with a balance of $7,822.11. . ��wv vu �ivlw Email; registration exemption, Florida Department of State State of Texas /Secretary of State Media Rushworks LLC Certification Email; Granicus compatibility confirmation 800 Parker Square Suite 200 • Flower TX 75026 - 388.894.7874 - 972.899.8140 fax Art Gimpelson Reference # CITY OF SOUTH MIAMI COSM082213 -V8 August 22, 2013 VDESK PRO 81 - 8 inAut SD /HD -SDI - 4U Rack Mount OS WINDOWS 7 PRO 64 BIT 1 CPU XEON E5 -1620 3.OGHz 1 MEM 2 x 4GB DDR3 1 OPT 8X DVD -RW 1 KBD /MOUSE Standard USB / Optical USB 1 RAID RAID 1 HARDWARE CONTROLLER 1 3.5 HDDB 2 x 2TB SATA (MIRRORED) 1 CHASSIS 4U - 425W 1 RAILS SLIDING RACK SHELF 1 TS MON 22" Touch Screen (1920 x 1080) 2 VIDCARD Video Card - Quadro 600 1 HW WARRANTY ProSupport: 7x24 Technical Support, 3 years 1 BU SOFT 32GB USB Flash Drive with Acronis Snap Deploy 4 Image 1 INPUTS 4 x SO /HD -SDI 1 INPUTS 4 x SO /HD -SDI 1 OUTPUT SD COMPOSITE - COMPONENT - YC - HDMI - SDI 1 EXT INPUT ADPTR Audio to SDI 1 COMPUTER INPUT CONVERT DVI PLUS 1 PTZSOFT PTZ Ctrl 1 PTZSOFT SWX /RTR Ctrl 1 PTZSOFT CG /DSK Ctrl 1 PTZSOFT ENC /STREAM Ctrl 1 PTZSOFT PLAYLIST Ctrl 1 GRAPHICS ADOBE PHOTOSHOP / PREMIERE ELEMENTS 1 JOYSTICK JOYSTICK 1 KBDiMOUSE KEYBOARD WITH CUSTOM OVERLAY 1 The VDESK PRO 81 configuration supports up to eight (8) SD /HD -SDI inputs, includes multiple HD and SD codecs for encoding and playback, and streams LIVE using Flash Media Live Encoder. Graphics and clips are selectable from the File Browser, and can be dragged into Playlists. 2 x 22" touch screens included. PTZ cameras and peripherals available for quote upon request. CUSTOMER SUPPORT Annual System Assurance Plan (ASAP) first year included renewable yearly 24/7 Email - Phone - Workstation Access - Software Version Upgrades & Enhancements Computer system warranty: 3 years HDO Warranty. 3 years Video l/O card warranty: 1 year YTA° (add 2% for AMEX transactions) This Proposal is valid for 30 days. $1,462 Price 20,537 Installation & Training 0 PEG Discount -2,259 "Shipping & Handling. 154 TravelExperises 0 TOTAL $18,432 ` Uascro�� !` a Wick Steven P From: idc Sent: Monday, September 09, 201312;39 PM To: kulick, Steven P Subject: Quote for production switcher, Fit, form and functionally equivalent 877.579.2734 / 212.485.4287 420 Ninth Avenue New York, NY 10001, USA Between 33rd & 34th street • Allows 8 HD /SD -SDI I/O • • HVS-35POU 1.SM /E 12 Button Panel • • Supports Frame Synchronizer Function • • Offers a Re -size Engine (Expansion) • • 2 Keyer Channels with Chroma Key • • 4 DSK Channels • • Maximum of 24 Inputs & 12 Outputs • • 4 Still Store Channels • • Supports USB Memory s . 2 Channels of (P -in -P) Circuits B&H# F0HVS350HSB - Mk# HVS -350HS TYPE B • Price: $23,579.95 s Availability- Usually ships in 2 -4 weeks Note! This is a special order item and is non- cancelable and non - returnable. Est. arrival at B &H is 2 -4 weeks (subject to availability). Your order will be charged at time of shipment. This Item Includes • Operation Manual • AC Cord 6 • Rack Mount Brackets • 1 -year Warranty Required/ Recommended Accessories The item(s) listed below are recommended to enhance the use of the selected item above. Boards & Interface Cards For.A HVS- 30HSAI Analog ideo Input Card for HVS- Writ VS- 30HSAI 9 P Mfr# HVS- 30HSAI 300HS Price: 2,358.95 Remote Controllers For.A B &H# FOHVS35ROU 1.5M /E Rack Size Control Panel Mfr# HVS -35ROU Price: 8,179.95 Software Power Accessories APC 0 &H# APSMT1500RM2 Smart-UPS 1500VA 2U RackMount with LCD (120V) Mfr# SMT1500RM2U Price: 601.97 _ ......... _._.__._.. -.. __._ __. _...__. -_ .--- __.__ -- - ------ Product Information The For -A HVS -350HS Type B 1.5 M/E Switcher supports 8 HD /SD -SDI inputs and 8 HD /SD -SDI outputs, and comes with the HVS -35ROU 1.5 M/E 12 Button Panel. It enables frame synchronizer function for each input, which allows for switching of asynchronous signals. Offering a re -size engine (expansion) on 4 of the 8 standard inputs, the unit enables mixing of SD and HD environment with a switcher alone. The re -size engine allows re- sizing SD signals and PC video, and reduces the need of an external device such as an up- converter. Equipped with 2 keyer channels that have chroma key function, the HVS -350HS Type B 1.5 M/E Switcher also offers 4 DSK channels. The keyer and DSK have dedicated 2D DVE that allows for adding scale effects or other 2D effects. Enabling a maximum of 24 inputs and 12 outputs, the HVS -350HS Type B 1.5 M/E Switcher supports 2 channels with multi - viewing function that is capable of displaying up to 16 splits. The 4 still store channels enable transferring of the externally created data to the main unit via Ethernet. When connected to the HVS- 35OU/35ROU/3000, the HVS -350HS Type B 1.5 M/E Switcher supports USB memory. The backup function allows you to store and read the internally stored data. The HVS -350HS Type B 1.5 M/E Switcher supports 2 channels of dedicated Picture -in- Picture (P -in -P) circuits that allow the picture to be enlarged, shrunk, repositioned, cropped, or given a border. Features Allows 8 HD /SD -SDI inputs and 8 HD /SD -SDI outputs Comes with the HVS -35ROU 1.5M /E 12 Button Panel Frame synchronizer function for each input allows for switching of asynchronous signals Offers a re -size engine (expansion) on 4 of the 8 standard inputs that enable mixing of SD and HD environment with a switcher alone Re -size engine allows re- sizing SD signals and PC video, and reduces the need of an external device such as an up- converter 2 keyer channels with chroma key function Offers 4 DSK channels Keyer and DSK have dedicated 2D DVE that allows for adding scale effects or other 2D effects Fa Enables a maximum of 24 inputs and 12 outputs Supports 2 channels with multi- viewing function that is capable of displaying up to 16 splits Externally created data can be transferred to the main unit via Ethernet using the 4 still store channels Supports USB memory when connection is made to the HVS- 35OU/35ROU/30OU Backup function allows you to store and read the internally stored data Supports 2 channels of dedicated Picture -in- Picture (P -in -P) circuits Allows the picture to be enlarged, shrink, reposit ioned, cropped, or given a border Supported File formats - ]PEG and TGA Specifications Standards HD mode - 1080/60i, 1080/59.941, 1080/50i, 1080 /24PsF, 1080/23.98PsF, 720/60p, 720/59.94p, 720/SOp !Standards ISD mode - 525/60 (NTSC), 625/50 (PAL) Processing 14:2:2:4, 10 -bit, digital component !Quantization IY: 10 -bit, C. 10 -bit, KEY: 10 -bit - - - - -- - -_�__ Button Panel iMu­ltiV'iewers'­'___ External Backup Device Interfaces Temperature Humidity HVS -35ROU 1.5 M/E 12 Button Panel 2 outputs (Independent display) Screen display type: Quad, 10- Split, 16 -Split Title Display (up to 8 alphanumeric characters for each input), On -Air tally indication (red /green) Delay: i frame relative to PGM output ;USB memory device (for HVS- 35OU /35ROU /3000) !EDITOR: 1 port, 9 -pin D -sub (female) !GPI IN: 1 port, 15 -pin D -sub (female) (10 inputs) ARCNET: 1 port, 75 ohms or loopthrough, BNC !RS-422: 4 port, 9 -pin D -sub (female) ;TALLY OUT: 1 port, 25 -pin D -sub (female) (20 outpus) (Ethernet: 10Base- T /100Base -TX, 1 port, R] -45 - 1040F (0 - 400C) - 90% (no condensation) Power 1100 VAC - 240 VAC f 10 % 50/60 Hz LSD mode - SD -SDI: 270 Mbps, 75 ohms, 8 inputs, BNC . _ HD mode - BB: NTSC: 0.429 Vp -p /PAL: 0.45 Vp -p; or Tri -level sync: f0.3 Vp -p, 75 ohms or loopthrough, 1 lGenlock Input input, BNC SO mode - BB: NTSC: 0.429 Vp -p /PAL: 0.45 Vp -p, 75 ohms or loopthrough, 1 input, BNC IHD mode HD -SDI 1.485 Gbps or 1.485/1.001 Gbps, 75 ohms, 8 outputs, BNC (M /E PGM x 1, PGM x 1, (Video Outputs AUX x 6) !SD I mode - SO -SDI. 270Mbps, 75 ohms, 8 outputs, BNC (M /E PGM x 1, PGM x 1, AUX x 6) lock Out Ge.,"put Output JHD mode BB: NTSC: 0.429 Vp -p /PAL: 0.45 Vp -p; or Tri -level sync: t0.3 Vp p, 75 ohms, 1 output, BNC "" ISD mode - BB: NTSC: 0.429 Vp -p /PAL: 0.45 Vp -p, 75 ohms, 1 output, BNC j I1H (minimum delay) 1 frame 2 frame + 1H (Using frame synchronizer or Input re- sizing engine ) I/O Delay i! 12 frame - 3 frame + 1H (Using frame synchronizer or Input re- sizing engine + DVE /P m -P) 3 frame - 4 frame + 1H (Using frame synchronizer or Input re- sizing engine + Output re- sizing engine + DVE /P -in -P) Button Panel iMu­ltiV'iewers'­'___ External Backup Device Interfaces Temperature Humidity HVS -35ROU 1.5 M/E 12 Button Panel 2 outputs (Independent display) Screen display type: Quad, 10- Split, 16 -Split Title Display (up to 8 alphanumeric characters for each input), On -Air tally indication (red /green) Delay: i frame relative to PGM output ;USB memory device (for HVS- 35OU /35ROU /3000) !EDITOR: 1 port, 9 -pin D -sub (female) !GPI IN: 1 port, 15 -pin D -sub (female) (10 inputs) ARCNET: 1 port, 75 ohms or loopthrough, BNC !RS-422: 4 port, 9 -pin D -sub (female) ;TALLY OUT: 1 port, 25 -pin D -sub (female) (20 outpus) (Ethernet: 10Base- T /100Base -TX, 1 port, R] -45 - 1040F (0 - 400C) - 90% (no condensation) Power 1100 VAC - 240 VAC f 10 % 50/60 Hz 2J St v Same company as existing replacement. Does NOT include the server. Other system, fit form function compatible Broadcast Pipe MCA 2000 Video Control Center with integrated switcher, , clip store and CG Graphics insi€ie DPti: GCPAIIcA2000-90 Sales Price: $28,450.00 �1%igw t3�t�41s; http://www.bhphotovideo.comlc/product/882171- REGIFor A hvs 390hs 2m a type a HVS 390HS 2 M E Video.htmi From: %gff_ fa I. Lyn To: kulick, _ v n P Subject: RE: Filing Requirements Date: Tuesday, September 10, 2013 11:06:22 AM Attachments: imaae003xna You have a correct understanding. Again, let me know if you have any further questions. Lyn Shoffstall Division of Corporations From: kulick, Steven P [ mailto:SKulick @southmiamifl.gov] Sent: Tuesday, September 10, 2013 8:16 AM To: Shoffstall, Lyn Subject: RE: Filing Requirements Lyn, Thank you for your response. So to clarify, in accordance with FS Chapter 607.1501, under sub section (2) defines what transactions do not constitute transacting business. If the City were to purchase goods from a foreign corporation, under the scenario of sub section 0), the foreign corporation would 114.1 be required to obtain a certificate of authority from the State of Florida? (2) The following activities, among others, do not constitute transacting business within the meaning of subsection (1): (j) Conducting an isolated transaction that is completed within 30 days and that is not one in the course of repeated transactions of a like nature. Thanks, Steven Kulick, C.P.M. Purchasing Manager /Central Services City of South Miami 6130 Sunset Drive South Miami, F! 33143 Ph: 305/663 -6339; Fax: 305/667 -7806 skulickPsouthmiamifl.Zov_ From: Shoffstall, Lyn [ mailto: Lyn .Shoffstail(& DOS. MyFlorida.cQm] Sent: Tuesday, September 10, 2013 7:28 AM To: kulick, Steven P Subject: RE: Filing Requirements Mr. Kulick, I have been asked to respond to your question regarding 607.1501(j). By definition a foreign corporation is a corporation that is incorporated under the laws other than the laws of this state. That definition can be found in 607.01401(12), F.S. Should you have any further questions, please let us know. Lyn Shoffstall Division of Corporations From: kulick, Steven P [ mailto :SKulickCabsouthmiamifl.aov] Sent: Monday, September 09, 2013 4:09 PM To: corphelp Subject: RE: Filing Requirements Thanks for the response. Please clarify the reference to FS Chapter 607.1501 "Foreign Corporation." Does this mean corporations domiciled out of the country or, out of the State of Florida? In addition, the City is considering purchasing a piece of equipment, one -time, from a State of Texas corporation who is not registered in the State of Florida. Based on the Chapter 607.1501, it appears (j) highlighted below would cover the potential transaction the City would like to make: (j) Conducting an isolated transaction that is completed within 30 days and that is not one in the course of repeated transactions of a like nature. The City would appreciate it if you could clarify if the Texas corporation in the scenario above must obtain a certificate of authority from the State of Florida. 607.1501 Authority of foreign corporation to transact business required.— (1) A foreign corporation may not transact business in this state until it obtains a certificate of authority from the Department of State. (2) The following activities, among others, do not constitute transacting business within the meaning of subsection (1): (a) Maintaining, defending, or settling any proceeding. (b) Holding meetings of the board of directors or shareholders or carrying on other activities concerning internal corporate affairs. (c) Maintaining bank accounts. (d) Maintaining officers or agencies for the transfer, exchange, and registration of the corporation's own securities or maintaining trustees or depositaries with respect to those securities. (e) Selling through independent contractors. (f) Soliciting or obtaining orders, whether by mail or through employees, agents, or otherwise, if the orders require acceptance outside this state before they become contracts. (g) Creating or acquiring indebtedness, mortgages, and security interests in real or personal property. (h) Securing or collecting debts or enforcing mortgages and security interests in property securing the debts. (i) Transacting business in interstate commerce. (j) Conducting an isolated transaction that is completed within 30 days and that is not one in the course of repeated transactions of a like nature. (k) Owning and controlling a subsidiary corporation incorporated in or transacting business within this state or voting the stock of any corporation which it has lawfully acquired. (1) Owning a limited partnership interest in a limited partnership that is doing businesswithin this - state, uniess such! imited- partner — manages or- controls- -the— - partnership or exercises the powers and duties of a general partner. (m) Owning, without more, real or personal property. (3) The list of activities in subsection (2) is not exhaustive. (4) This section has no application to the question of whether any foreign corporation is subject to service of process and suit in this state ender any law of -this data Steven Kulick, C.P.M. Purchasing Manager /Central Services City of South Miami 6130 Sunset Drive South Miami, FI 33143 Ph: 305/663 -6339; Fax: 305/667 -7806 sl<ulicl< southmiamifl.gov From: corphelp [mail o:corphelp(a DOS.My_Florida:C4m] Sent: Monday, September 09, 2013 1:30 PM To: kulick, Steven P Subject: RE: Filing Requirements If an out -of -state corporation is transacting business in Florida within the meaning of Chapter 607.1501, F.S., then the corporation must obtain a certificate of authority from the Florida Department of State, Division of Corporations. 57&a W&Zeed Internet Access Section Division of Corporations Florida Department of State @ltsWorkingFL The Department of State is leading the commemoration of Florida's 500th anniversary in 2013. For more information, please go to http://www.vivaflorida.gra. �obTg The Department of State is committed to excellence. Please take our Cl stomer Satisfaction Survey. From: kulick, Steven P [mailto:SKul c(_k(c- southmiamifl.ciov] Sent: Monday, September 09, 2013 1:22 PM To: corphelp Subject: Filing Requirements Good morning, is it mandatory for an out -of -state company that does business with governments and municipalities to be registered with the State of Florida? if so, can you direct me to the policy or F.S. section? Thanks, Steven Kulick, C.P.M. Purchasing Manager /Central Services City of South Miami 6130 Sunset Drive South Miami, FI 33143 Ph: 305/663 -6339; Fax: 305/667 -7806 skulickPsouthmiamifl,L7ov, Svt5 -LU, 'T4e State of Texas Atattarg of Atab M 4, y 1,a 'A 2 (1 v I L L L A iTX 75206 L. L FILING N I'l M :� L 0 6 q 2 6 6 - 2, a 1 -;A L 77N 6 Ulk PL-1 AS'Jk 'rU AI-)P P UVII A.-NO PLACt U'l kE CORE) THL ART I CLEE S tj r - I K 4H C- i' Y U U k L!j M A P-4 Y . "ate LXf -N1) Q U R 3 t 5 T W 14 S I +'9 y I U R,; L I L I $I LIT Y CUMP "NY Y'!-!U A kE SJ6Ji- - C T TO S T A, T 'r^ I;', X L A w S i.)P PUS LTC ACUW-J�, xjLL t3-- CdNTIACTING YbUR k-;'G1SU-R.'E0 PAY?Ji=NT ijt- RMCHIS7 4E CAN iP` f-r' ± :IJNTHI A'.7 ANY TI LET US KNOW, V '. R y T* 1( 0 '_,( y (i i IR, S 0 Henry Cuellar, Secretary of State From: kulick, Steven P To: "Chris Voorhees" Cc: Michael Perlstein; AAhster. ]ohm; RivQrol. Alfredo; idc Subject: RE: Rushworks System, Granicus Date: Wednesday, September 04, 2013 11:21:00 AM Chris, Thank you for your comments regarding the Rushworks 360 quote. Based on our conversation, Granicus requires a solid video signal from SM in order to broadcast our meetings. While other Granicus clients use the Rushworks system, Granicus could not comment on Rushworks as a vendor; i.e., how they service an account. However, the Rushworks system meets the basic video signal requirement. In addition, if the City moves forward and replaces the system, we need to ensure the composite RCA video feed encoder located at the back of the unit remains consistent in order to run Granicus software. Again, thank you for your time and comments. Best regards, Steven Kulick, C.P.M. Purchasing Manager /Central Services City of South Miami 6130 Sunset Drive South Miami, Fl 33143 Ph: 305/663 -6339; Fax: 305/667 -7806 sl<ulick @southmiamifl.gov From: Chris Voorhees [mailto:ChrisV @granicus.com] Sent: Wednesday, September 04, 2013 10:39 AM To: kulick, Steven P Cc: Michael Perlstein Subject: Rushworks System, Granicus Good morning Steven, A coworker of mine in the Granicus Customer Care group passed along an email with the following message: The City of South Miami is considering the attached Rushworks 360 automation device quotation to replace the system that broadcasts our commission meetings. The current system, which interfaces with Granicus, needs to be rebooted before each commission meeting and has been locking up. Before purchasing, the City wanted to get an opinion regarding the Rushworks System. Please review the quotation and advise it you have any thoughts, opinions, etc. I believe I would be a proper point of contact to help you understand the Granicus side of things, so please feel free to call me when you have a moment, or reply via email with a time I should call you. Cheers, Chris Christopher Voorhees I Senior Account Manager Granicus Inc. i0o Harrisor, 3trevt, suite 12O San `r,ai'�CiSt:C), CA ')4107 work, 415.357.3618 x 1166 1 ce(I: 949 422 7517 chrisv @granicus.com "On January 22, ii_egislate registered 3,222 user sessions with 409 hours of total use - ail in one day. There are 224 government agencies with over 1100 active ii.egisiate users leveraging the cloud"