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Res No 152-13-13970RESOLUTION NO.: 152-13-13970 A Resolution authorizing the City Manager to enter into a contract with Accordant Communications, I.I.C. In an amount not to exceed $35,000 for the purchase, design and installation of a wire mesh (Wi -Fi) downtown network. WHEREAS, the City wishes to purchase and install a wire mesh (Wi -Fi) network within the downtown business district in the City; and WHEREAS, the City issued a competitive solicitation for the purchase and installation of a wire mesh (Wi -Fi) downtown network; and WHEREAS, the City intends to replace the cellular modems inside the parking pay station modems and reduce the monthly cellular connectivity costs for 42 pay stations by $20 per pay station per month, for an annual reduction of $10,080.00, while allowing for future use of other applications enabled by the Wi -Fi network; and WHEREAS, Accordant Communications, LLC submittal the only proposal in response to the City's solicitation. NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is authorized to enter into a contract with Accordant Communications, LLC. in amount not to exceed $35,000 for the purchase, design and installation of a wire mesh (Wi -Fi) network within the business district in the City to be paid from Account No 001 - 1910 -521 -3450 with a current balance of $56,216. Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this resolution. Section 3. Effective Date: This resolution shall take effect immediately upon enactment. PASSED AND ENACTED this 6 thday of August , 2013. APPROVED: - — /M ) aauj Gl CLERK MAYO READ AND APPROVED AS TO FORM, COMMISSION VOTE: 5 -0 LANGUAGE, E911 ITY AND Mayor Stoddard: Yea EXECLITT10 HEREOF Vice Mayor Liebman: Yea Commissioner Harris: Yea Commissioner Newman: Yea Commissioner Welsh: Yea CITY A ORNEY South /Miami All-America City CITY OF SOUTH MIAMI 1 I 1 OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM 2001 To: The Honorable Mayor & Members of the City Commission From: Steven J. Alexander, City Manager Date: August 6, 2013 SUBJECT: A Resolution authorizing the City Manager to enter into a contract with Accordant Communications, LLC, in an amount not to exceed $35,000 for the purchase, design and installation of a wire mesh (Wi -Fi) downtown network. BACKGROUND: The City wishes to install a wire mesh (Wi -Fi) network predominately within the downtown business district. While there will be other future uses and other applications enabled by the Wi -Fi network, the initial benefit is a significant reduction to the connectivity costs for the City's parking pay stations. The City utilizes an automatic parking system manufactured by Digital Payment Technologies. Currently, the stations communicate via cellular (3G) modems. The City intends to replace the cellular modems inside the parking pay stations with a connection device supported by the proposed Wi -Fi wire mesh network. As a result of this deployment, the City will reduce the monthly parking pay station cellular connectivity costs by $20 per month per parking pay station, for an annual savings of $10,080.00; based on 42 pay stations; all located within the downtown area. Digital Payment Technologies (DPT), the manufacturer of the City's parking pay stations, recommended a wireless network manufactured by Tropos. DPT has successfully deployed Tropos in their systems and has not found any other alternative systems to date that have provided the same high level of reliability. Based on the recommendation from DPT, and the connectivity compatibility with the DPT parking pay stations, the solicitation was advertised specifying Tropos as the sole source manufacturer of wireless equipment; substitutions were not considered. Tropos' customer base is concentrated in smart grid, municipal government and public safety. The installing contractor, Accordant Communications, LLC, has extensive experience installing Tropos products dating back to 2005. The City received one response to the RFP. The RFP was advertised in the Daily Business Review and posted on the City's website and Demand Star; a total of 10 subscribers downloaded the RFP from Demand Star, see attached. It is important to note, the City of South Miami will be the first municipality within South Florida to have parking pay stations connected via wireless. EXPENSE Account No 001 -1910 -521 -3450 with a balance of $56,216 ATTACHMENTS: Resolution Bid Opening Report RFP #IT- 2013 -05 Proposal from Accordant Communications, LLC Reference Check Results Digital Payment Technologies Tropos Recommendation Letter RFP #IT- 2013 -05 Wire Mesh Downtown Network Sun Biz Accordant Communications, LLC Registration Daily Business Review Advertisement Demand Star Solicitation Results BID OPENING REPORT Bids were opened on: Friday. June 28, 2013 after: 10:00am For: RFP U. IT-2013-05 "WIRE MESH DOWNTOWN NETWORK" COMPANIES THAT SUBMITTED PROPOSALS: AMOUNT: 1. ACCORDANT COMMUNICATIONS $34,474.00 . . ............. ... ......... . ----- ----- - — - — ---- ----- . ... ...... ...... ... ........... THE ABOVE BIDS HAVE NOT BEEN CHECKED. THE BIDS ARE SUBJECT TO CORRECTION AFTER THE BIDS HAVE B ,i tlN COMPLETELY REVIEWED. City Clerk: 4bint Na�ine� I 11T Witness: IlriniNaine Signature Print Name Signature CONSULTANT SERVICES AGREEMENT FOR WIRE MESH DOWNTOWN NETWORK THIS CONTRACT is made between Accordant Communications. LLC, a E a- corporation, ( "CONSULTANT ") and the City of South Miami, a Florida municipal corporation, ( "CSM ") through CSM's City Manager (who shall hereinafter be referred to as "City "), on this 8t" this day of August, 2013. NOW, THEREFORE, in consideration of the mutual promises and agreements hereinafter set forth, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. General Provisions: The CONSULTANT shall not commence performance of the Scope of Services ( "WORK "), as described in the Attachment "A" to this Contract, until a Notice to Proceed is issued. 2. Contract Documents and Precedence. The Contract Documents shall include the Request for Proposal, including all attachments and affidavits to the solicitation ( "RFP "), the Response to the RFP, including all attachments and affidavits to the Response ( "Response to RFP "), and this agreement, including all attachments to this agreement ( "Contract "). In the event that there is a conflict between any of the Contract Documents, this Contract shall prevail. In the event that there is a conflict between the RFP and the Response to RFP, the RFP shall take precedence over the Response. 3. Professional Services. The professional services to be provided by the CONSULTANT shall be as set forth in the Scope of the Work which has been marked as Attachment "A" and made a part of this Contract by reference. 4. Time for Completion The term of this contract shall expire nine months from the date of award, and shall commence on the date set forth in the Notice to Proceed. A. This Contract shall remain in force until the actual completion of performance of the project awarded to the CONSULTANT, or unless otherwise terminated by the CITY. B. A reasonable extension of time will be granted in the event there is a delay on the part of the CITY in fulfilling its part of the Contract, or for any applicable changes in the WORK that require additional time or should any other events beyond the control of the CONSULTANT render performance of his duties impossible to be performed within the time required by this Contract. Notwithstanding anything contained herein to the contrary, the total time for the completion of this contract shall not exceed one (1) year unless this contract had been approved by the City Manager. S. Renewal Option. This Contract may be renewed, at the sole discretion of the City Commission for the City of South Miami, for an additional period not to exceed a total contract period, including renewals, of five (5) years. 6. Basis of Compensation. The fees for Professional Services for the WORK is as set forth on Attachment 32 "B ", which is attached to this Contract and made a part thereof by reference. �. Payment and Partial Payments. in the event that the contract price is not a lump sum, the CONSULTANT shall submit an original invoice to the City's project representative for each payment certifying the percentage of the WORK completed by the CONSULTANT. The invoice shall contain the following information: A. The amount of the invoices submitted shall be the amount due for all WORK performed to date, as certified by the CONSULTANT. B. The request for payment shall include the following information: i. Project Name and CONSULTANT's Name. ii. Total Contract amount (CONSULTANT's lump sum negotiated), if applicable. iii. Percent of work completed. iv. Amount earned. V. Amount previously billed. vi. Due this invoice. vii. Balance remaining. viii. Summary of work done this billing period. ix. Invoice number and date. X. CONSULTANT's W -9 C. Upon request by the CITY the CONSULTANT shall provide the CITY with certified payroll data for the WORK reflecting salaries and hourly rates. 8. Right of Decisions. All services shall be performed by the CONSULTANT to the satisfaction of the CITY's representative, who shall decide all questions, difficulties and disputes of whatever nature which may arise under or by reason of this Contract, the prosecution and fulfillment of the services, and the character, quality, amount and value and the representative's decisions upon all claims, questions, and disputes shall be final, conclusive and binding upon the parties unless such determination is clearly arbitrary or unreasonable. In the event that the CONSULTANT does not concur in the judgment of the representative as to any decisions made by him, he shall present his written objections to the City Manager and shall abide by the decision of the City Manager. 9. Ownership of Documents. All reports and reproducible documents, and other data developed by the CONSULTANT for the purpose of this Contract shall become the property of the CITY without restriction or limitation in connection with the owner's use and occupancy, if any, of the project. The City may reuse of these documents without the need for consent of the CONSULTANT. When each individual section or phase, if any, of the WORK under this Contract is complete all of the above applicable data shall be delivered to the CITY. 10. Audit Rights. The CITY reserves the right to audit the records of the CONSULTANT related to this Contract at any time during the execution of the WORK and for a period of one year after final payment is made. This provision is applicable only to projects that are on a time and cost basis. 11. Subletting or Assigning, The CONSULTANT shall not sublet, assign, or transfer any WORK under this Contract or any of the services to be performed by it hereunder, without the prior written consent of the CITY. Any assignment or subcontracting in violation hereof shall be void and unenforceable and shall be deemed a material breach of this Contract. The CONTRACTOR shall be as fully responsible to the CITY for the acts 33 and omissions of its subcontractors or sub - consultants as it is for the acts and omissions of people directly employed by it. The CONTRACTOR shall require each subcontractor or sub - consultant, approved by the CITY, to agree in its contract to observe and be bound by all obligations and conditions of this Contract to which CONTRACTOR is bound. 12. Personnel. All CONSULTANT personnel fulfilling the terms of this Contract, shall be employed solely by the CONSULTANT and be employees of the CONSULTANT. CONSULTANT agrees to pay the following for CONSULTANT employees: Wages Income tax withholdings Social security withholdings State unemployment insurance Federal unemployment insurance Workmen's compensation insurance CONSULTANT shall train personnel. Personnel not performing up to the standards of the City will be replaced by the CONSULTANT immediately. 13. Representations. The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract and that he has not paid or agreed to pay any company or person other than a bona fide employee working solely for the CONSULTANT any fee, commission, percentage fee, gifts or any other considerations contingent upon or resulting from the award or making of this contract. For breach or violation of these representations, the CITY shall have the right to annul this contract without liability. 14. Termination of Contract. It is expressly understood and agreed that the CITY may terminate this Contract without penalty by declining to issue the Notice to Proceed. A. Either party may terminate this Agreement without cause upon 30 days written notice to the other party. Upon termination, the CITY shall be entitled to a refund of any monies paid for which work was not performed. B. Upon notice of such termination, the City shall determine the amounts due to the CONSULTANT for services performed up to the date of termination. The CONSULTANT shall not be entitled to payment of any lost profits or for Work performed after the date of termination. C. After receipt of a notice of termination, and except as otherwise directed, the CONSULTANT shall stop all Work under this Agreement, and shall do so on the date specified in the notice of termination. D. The City may terminate this Agreement upon five (5) days written notice if the CONSULTANT defaults on any material term of this Agreement. 34 IS. Breach of Contract and Claims. In the event either party fails to comply with any of the provisions of this Contract (the "Defaulting Party" j, the aggrieved party may declare the Defaulting Party in breach of the Contract ( "in Default ") and notify him in writing, citing the provision in the Contract that is alleged to have been breached and describing, with particularity, the acts or omissions that form the basis for such conclusion. A. The Defaulting Party shall have thirty (30) days after receiving written notice of the Default ( "Cure Period ") to cure the Default, unless this same or similar Default has occurred within the previous 180 days, in which event the Defaulting Party shall have waived its right to cure and the aggrieved party shall have the right to immediately discontinue his performance and sue for breach of contract. A Default of the same or similar nature that has occurred twice within a 180 day continuous period of time, or the failure to timely cure a Default, shall be a material breach of the contract unless a request for extension of time is timely made and the Contractor proceeds to timely cure the Default with the extended time. B. In the event that the Defaulting Party has not waived his right to cure and it is impossible to cure the Default within the Cure Period, through no fault of the Defaulting Party, the Default Party may, prior to the expiration of the Cure Period, serve the aggrieved party with a request for an extension of time setting forth the reason for the delay and the evidence establishing the basis for the request. If the Defaulting Party timely requests an extension of time to cure the Default, the Defaulting party shall have sufficient time to cure the Default. The term "Sufficient Time" shall mean the minimum amount of time necessary to cure the Default, using all due diligence and without any undue delay, and no more time than is necessary to cure the Default. C. In the event that the Defaulting Party has either waived the right to cure, or if he has not waived his right and fails to timely cure the Default (including any timely extension of time authorized) and it is not impossible to cure the Default within the Cure Period including any authorized extension of time, or, if it is impossible to timely cure the Default but the Defaulting party fails to use all due diligence, or it delays the cure in any way, the aggrieved party shall have the right, but not the obligation, to cure the Default, or to discontinue further performance on its part and sue for breach of contract. 16. Notice of Claims. If the Contractor has a claim arising out of this Contract and /or the work contemplated by or performed pursuant to this Contract, a Notice of Claim shall be made in writing and delivered to the City within twenty one (2 1) days of the date when the claimant knew or should have known of the claim. A. Any Notice of Claim not timely filed shall be deemed waived. B. In any event, the CONSULTANT shall not be entitle to delay damages or consequential damages and his sole compensation for a Default by the City shall be termination of the Contract and /or compensation provided by this Contract for any completed professional services. In the event partial payment has been made for such professional services not completed, the CONSULTANT shall return such sums to the CITY within ten (10) days after notice that said sums are due. 17. Insurance and Indemnification. The CONSULTANT shall not commence WORK on this Contract until it 35 has obtained all insurance required by the CITY and delivered to the CITY with proof of insurance. The CONSULTANT shall maintain and keep in full force and effect the coverage as set forth in the City's standard insurance requirements, a copy of which is attached as Attachment "B - Insurance and Indemnification." The CONSULTANT shall comply with all requirements set forth in Attachment C. A. The CONSULTANT shall indemnify and save the CITY harmless from any and all damages, claims, liability, losses and causes of actions of any kind or nature arising out of a negligent error, omission, or act of the CONSULTANT, its agents, representatives, employees, sub - consultants, sub- contractors or assigns, incident to or arising out of or resulting from the performance of the CONSULTANT'S professional services under this Contract. The CONSULTANT shall pay all such claims and losses of any kind or nature whatsoever, in connection therewith, including the CITY'S attorney's fees and expenses in the defense of any action in law or equity brought against the CITY arising from the negligent error, omission, or act of the CONSULTANT, its sub - consultant or sub - contractor or their agents, representatives, employees, or assigns, incident to, arising out of or resulting from the performance of the professional services contemplated by this Contract. B. The CONSULTANT agrees and recognizes that the CITY shall not be held liable or responsible for any claims, including the costs and expenses of defending such claims which may result from or arise out of actions or omissions of the CONSULTANT, its agents, representatives, employees, sub - consultants, sub - contractors, or assigns. In reviewing, approving or rejecting any submissions or acts of the CONSULTANT, the CITY in no way assumes or shares responsibility or liability of the CONSULTANTS, or its Sub - consultants, their employees, agents or assigns. C. The CONSULTANT shall maintain during the term of this Contract the insurance set forth in Attachment C. 18. Codes. Ordinances and Laws. CONSULTANT agrees to provide its services during the term of this Contract in accordance with all applicable laws, rules, regulations, and health and safety standards of the federal, state, and City, which may be applicable to the service being provided. A. The CONSULTANT is required to complete and sign all affidavits, including Public Entity Crimes Affidavit form (attached) pursuant to FS 287.133(3) (a), as required by the solicitation applicable to this Contract. CONSULTANT shall comply with the Drug Free Workplace policy set forth in the CSM solicitation for this Contract which is made a part of this Contract by reference. B. The City of South Miami's hiring practices strive to comply with all applicable federal regulations regarding employment eligibility and employment practices. Thus, all individuals and entities seeking to do work for the CITY are expected to comply with all applicable laws, governmental requirements and regulations, including the regulations of the United States Department of Justice pertaining to employment eligibility and employment practices. The CITY reserves the right at its discretion, but does not assume the obligation, to require proof of valid citizenship 36 or, in the alternative, proof of a valid green card or other lawful work permit for each person employed in the performance of work or services for or on behalf of the CITY including persons employed by any Independent contractor. By reserving this right the CITY does not assume any obligation or responsibility to enforce or ensure compliance with the applicable laws and /or regulations. 19. Taxes CONSULTANT shall be responsible for all payments of federal, state, and /or local taxes related to the Operations, inclusive of sales tax if applicable. 20. Independent Contractor. CONSULTANT is an independent entity under this Contract and nothing herein shall be construed to create a partnership, joint venture, or agency relationship between the parties. 21. Licenses and Certifications. CONSULTANT shall secure all necessary business and professional licenses at its sole expense prior to executing the Contract. 22. Entirety of Contract. This Contract constitutes the entire agreement of the parties and supersedes any prior agreements, understandings, representation or negotiation, written or oral, with reference to the subject matter hereof that are not merged herein and superseded hereby. No alteration, change, amendment or modification of the terms of this Contract shall be valid unless made in writing and signed by both parties hereto, and approved by the City Commissioner if required by municipal ordinance or charter. This Contract shall be binding upon and inure to the benefit of the CSM and CONSULTANT and to their respective heirs, successors and assigns. 23. u Trial. CITY and CONSULTANT knowingly, irrevocably voluntarily and intentionally waive any right either may have to a trial by jury in State or Federal Court proceedings in respect to any action, proceeding, lawsuit or counterclaim arising out of the Contract Documents or the performance of the Work thereunder. 24. Attorney Fees. In the event of any litigation between the parties arising out of or relating in any way to this Contract or a breach thereof, each party shall bear its own costs and legal fees. 25. Non - Waiver of Sovereign Immunity. Notwithstanding anything contained in the Contract to the contrary, nothing in this Contract nor any statement, act or omission of a City officer, Commission member or employee, shall be construed to be a waiver of the City's right to the protection of sovereign immunity. 26. Validity of Executed Copies. This Contract may be executed in several counterparts, each of which may be construed as an original. 27. Rules of Interpretation. Throughout this Contract the male pronoun may be substituted for female and neuter and the singular words substituted for plural and plural words substituted for singular wherever applicable. Any heading preceding the text of the paragraphs of this Contract are inserted solely for the convenience of reference and shall not constitute a part of this Contract nor shall they affect its meaning, construction or effect. This Contract shall not be construed more strongly against either party hereto, regardless of who was more responsible for its preparation. 37 28. Severability. If any term or provision of this Contract or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Contract, or the application of such term or provision to persons or circumstances other than those to which it is held invalid or unenforceable, shall not be affected thereby and each term and provision of this Contract shall be valid and enforceable to the fullest extent permitted by law. 29. Non - Waiver. CITY and CONSULTANT agree that no failure to exercise and no delay in exercising any right, power or privilege under this Contract on the part of either party shall operate as a waiver of any right, power, or privilege under this Contract. No waiver of this Contract, in whole or part, including the provisions of this paragraph, may be implied by any act or omission and will only be valid and enforceable if in writing and duly executed by each of the parties to this Contract. Any waiver of any term, condition or provision of this Contract will not constitute a waiver of any other term, condition or provision hereof, nor will a waiver of any breach of any term, condition or provision constitute a waiver of any subsequent or succeeding breach. 30. No Discrimination. No action shall be taken by the CONSULTANT which would discriminate against any person on the basis of race, creed, color, national origin, religion, age, sex, familial or marital status, ethnicity, sexual orientation or physical, or mental, disability. The CONSULTANT shall comply with the Americans with Disabilities Act and all amendments thereto. 31. dual Employment. In accordance with Federal, State and Local law, the CONSULTANT shall not discriminate against any employee or applicant for employment because of race, color, ethnicity, religion, sex, sexual orientation, national origin or handicap. The CONSULTANT shall comply with all aspects of the Americans with Disabilities Act (ADA) during the performance of this contract. The CONSULTANT shall take affirmative action to ensure that such discrimination does not take place and the CONTRACTOR shall ensure that the foregoing provisions are included in all subcontracts or sub - consultant contracts for any work covered by this Contract so that such provisions will be binding upon each subcontractor and /or sub - consultant. 32. Governing Laws. This Contract and the performance of services hereunder will be governed by the laws of the State of Florida, with exclusive venue for the resolution of any dispute being a court of competent jurisdiction in Miami -Dade County, Florida. 33. Effective Date. This Contract shall not become effective and binding until it has been executed by both parties hereto and the effective date shall be the date of its execution by the last party so executing it. 34. Third Party Beneficiary It is specifically understood and agreed that no other person or entity shall be a third party beneficiary hereunder, and that none of provisions of this Contract shall be for the benefit of or be enforceable by anyone other than the parties hereto, and that only the parties hereto shall have any rights hereunder. 35. Further Assurances. The parties hereto agree to execute any and all other and further documents as might be reasonably necessary in order to ratify, confirm, and effectuate the intent and purposes of the 38 Contract. 3o. Ownership of Preliminary and Final Records. All preliminary and final documentation and records shall become and remain the sole property of the CSM. The awarded firm shall maintain original documents thereof for its records and for its future professional endeavors and provide reproducible copies to the CSM. In the event of termination of the agreement, the proposing firm shall cease work and deliver to the CSM all documents (including reports and all other data and material prepared or obtained by the awarded firm in connection with the City of South Miami City Consultant Service for Impact Fee Studies RFP.) The CSM shall, upon delivery of the aforesaid documents, pay the firm for the goods and services rendered and the firm shall accept the payment as full payment for its goods and services rendered pursuant to the terms and conditions of the Contract. The payment shall be equal to the percentage of the work satisfactorily completed by the firm and accepted by the City. 37. Time of Essence. Time shall be of the essence with regard to all action to be taken under the terms of this Contract and no extension of time shall be allowed unless the extension of time is provided for in a writing signed by the other party. 38. No Remedy Exclusive. No remedy conferred upon or reserved to any party hereto, or existing at law or in equity, shall be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Contract or hereafter existing at law or in equity or by statute. 39. Force Majeure. Neither party hereto shall be in default of its failure to perform its obligations under this Contract if caused by acts of God, civil commotion, strikes, labor disputes, or governmental demands or requirements that could not be reasonably anticipated and the effects avoided or mitigated (hereinafter referred to as "force majeure "). Each party shall notify the other of any such force majeure within ten (10) days of the occurrence. Neither party shall hold the other responsible for damages or for delays in performance caused by force majeure which may include weather conditions affecting performance, floods, epidemics, war, riots, strikes, lockouts, or other industrial disturbances, or protest demonstrations. Should such acts or circumstances occur, the parties shall use their best efforts to overcome the difficulties and to resume the work as soon as reasonably possible. 40. Notices. Any notices, reports or other written communications from either party shall be considered delivered when received by the other party or its authorized representative. Whenever notice shall be required or permitted herein, it shall be delivered in such a manner that there is written proof of delivery (including electronic, digital or other similar record that is capable of being produced) including but not limited to certified mail with a return receipt, hand delivery, e-mail, facsimile transmission or other type of transmission that provides a record of transmission and receipt. Certified mail shall be sent with return receipt requested and shall be deemed delivered on the date shown on the postal delivery confirmation or the date shown as the date same was refused or unclaimed. Hand deliver to the City shall not be sufficient notice for any purpose unless a copy of the notice is produced with the official City Clerk's date and time stamp appearing upon it. Notices shall be delivered to the following individuals or entities at the addresses (including e-mail) or facsimile transmission numbers set forth below: 39 To CITY. With copies by U.S. mail to: To CONSULTANT: City Manager, Steven Alexander 6130 Sunset Dr. South Miami, FL 33143 Fax: E -mail: City Attorney, Thomas Pepe, Esquire 6130 Sunset Dr. South Miami, FL 33143 Tel: (305) 667 -2564 Fax: (305) 341 -0584 E -mail: tpepe @southmiamifl.gov IN WITNESS WHEREOF, a parties ave set their hands on the date set forth below their name. Witness: Consultant: - y. 54c-r Or 0 .14 ATTESTED: B Maria M. Menen , MC City Clerk 40 Dated: /4)e;"57 Y, 20."j OWNER: CITY OF MIAMI n Alexander City Manager Dated: do ATTACHMENT "A" PURPOSE AND SCOPE OF SERVICES The project involves the design and installation of a meshed microcell network. Please refer to "Exhibit #2, Map of City of South Miami Downtown Mesh Microcell Network Locations." All wireless equipment used in this deployment must be from Tropos. No other substitutes will be considered. Overview of Project The City of South Miami utilizes an automatic parking system manufactured by Digital Payment Technologies. There are currently forty parking stations in the central business district that require a communication link for real -time credit card processing and other potential uses available from the manufacturer. Currently, the stations communicate via cellular (3G) modems. Each month the City incurs a monthly connectivity fee for each parking station. The City intends to replace the cellular modems inside the parking stations with Ruckus Wi -Fi client radios available, "Model #MediaFlex 7211 Smart Wi -Fi Gateway," from the manufacturer to be supported by the WiFi mesh network specified in this RFP. This will eliminate the monthly cellular connectivity costs and allow for future use of other applications enabled by the Wi -Fi network. It is suggested the contractor design and deploy a 2.4 GHz mesh network using the fiber available in the The South Miami City Hall location (6130 Sunset Drive, South Miami, FL 33 143) as egress /capacity injection. The City believes this network will be adequate to provide connectivity for the parking system plus provide connectivity for a limited number of surveillance cameras in the South Miami Central Business District. However, the contractor needs to verify and confirm the network will be adequate. Surveillance cameras will be deployed at a future date, and are not part of this project. Respondent must have a valid State Of Florida Contractors Liscense. The City of South Miami will be responsible to provide power at each location no more than 20' from the radio mounting site. Data path at the police building is to be authorized and access provided by the client. The City of South Miami will make a properly credentialed Public Works Department employee available should any installations require access to lighting fixtures for power. 41 ATTACHMENT "B" PRICE PROPOSAL 42 Response submitted by: Local Address: Designated Contact: Phone: Alternate Contact: Submittal Date: CITY OF SOUTH MIAMI RFP #IT- 2013 -05 WIRE MESH DOWNTOWN NETWORK RFP Accordant Communications, LLC 1762 American Walk Lawrenceville, GA 30043 7295 SW 140 Terrace Palmetto Bay, FL 33158 Dan L. Himes, President 305.256.1902 Office 305.807.2788 Cell dhimes @acc- com.com David LaBree, CTO 813 - 426.3305 Office 813.774.1329 Cell dlabree@acc-com.com acc- com.com June 27, 2013 ACCORDANT R65PONSE RFP #1T- 2043 -05 PAGE # South Miami III �1 FL Contractor's License /Miami Dade County Bus. • License RFP #IT- 2013 -05 No Conflict of Interest /Non Collusion Affidavit '7 ............ e ' Table of Contents x Letter of Interest Accordant South Miami III �1 FL Contractor's License /Miami Dade County Bus. • License RFP #IT- 2013 -05 No Conflict of Interest /Non Collusion Affidavit Table of Contents Letterof Interest ...................................................................................................................... ............................3 -4 Accordant Communications — Qualifications & Experience .......................................... ............................... 5 -6 Documentation Authorization to transact in the State of Florida .......................................... ............................... 8 Current State of Florida Contractors License & Miami Dade Business License .............................. 9 Organizationchart ............................................................... ............................... .. 10 Listof clients ............................................................................................................. ..........................11 -12 Public Entity Crimes and Conflicts of Interest statement ........................... ............................... 13 -15 Drug Free Workplace form ........................................................................................ .............................16 No Conflict of Interest /Non Collusion Affidavit ................................................... ..........................1i -18 Acknowledgement and Conformance with OSHA Standards ............................... .............................19 Related Parties Transaction Verification Form .................................................... ..........................20 -21 Price Proposal Sheet including Bill of Materials .................................................. ..........................22 -23 Mapof Network Quoted ............................... ......... ........................................ ............................... 24 ACCORDANT RESPONSE RFP AT- 2013.05 PAGE# June 27, 2013 Maria M. Menendez, CIVIC City of South Miami City Clerk South Miami City Hall 6130 Sunset Drive South Miami, Florida 33143 Re: Letter of Interest Ms. Menendez: Accordant Communications, LLC presents the following in response to the City of South Miami's RFP #IT- 2013-05. We have read and understand the RFP and addenda and we present the enclosed proposal for your review and consideration. Accordant Communication's corporate office is in Lawrenceville, GA with offices in Palmetto Say and Tampa, Florida. The primary representative for this project will be Dan Himes, President. Mr. Himes is based locally and can be reached at 305.256.1902 or 305.807.2788, email: dhimes@acc- com.com. The alternate contact will be David LaBree, CTO who can be reached at 813.774.1329, email: dlabree@acc- com.com. Accordant Communications is a licensed General Contractor in the State of Florida (CGC1519951) and we are licensed to do business in Miami -Dade County (copies of licenses enclosed.) Accordant is a telecommunications consulting, design and installation firm that brings an innovative approach — based on decades of real -world experience - to the development of telecommunication networks. Accordant is uniquely qualified to address the challenges The City of South Miami faces in developing, operating and maintaining a state -of -the -art wireless mesh network. Accordant Communications brings an unparalleled level of experience at solving the complex issues faced in municipal WiFi deployments. Our executive team has the knowledge gained through over thirty municipal WiFi networks consisting of at least 10,000 indoor and outdoor microcell radio base stations. Our experience with Tropos wireless products dates back to 2005 when our team managed the first installation of a Tropos mesh network for the Florida Department of Transportation. At least 95% of the WiFi access points we have installed have been Tropos products. We have surveyed the area of South Miami where the coverage is required and are confident that the proposed solution will meet the stated needs of the City. We have physically accessed the rooftops of South Miami City Hall and Police Department and have developed a plan for mounting the Tropos 6320. We have personally met with representatives of Digital Paytech and Ruckus and are prepared to provide installation /integration services of the MediaFlex 7211 Wi -Fi Gateway should they be required. ACCORDANT RESPONSE RFP #IT- 2013.05 PAGE # 2 We are prepared to start the installation within 30 days of Notice to Proceed. We anticipate 30 days to complete the site survey, engineering and installation. We at Accordant Communications are appreciative of the opportunity to participate in this exercise and look forward to working with The City of South Miami throughout the selection process. Should it be required, we will make representatives available for oral presentation covering our experience and /or proposed solution. Respectfully, AnL. it President ACCORDANT RESPO�p�E RFP #� 2013.05 PAGE# el Accordant Communications, LLC - Qualifications and Experience The Accordant Executive Team designed and installed the first meshed 2.4 GHz municipal WiR network in the US in Medford, OR in 2005.The requirement was for a first responder network with GEO Asset tracking, inventory management, dispatch, remote data access, chat and mobile video. A 25 square - mile ubiquitous wireless 2.4GHz network with 90% coverage saturation with fiber, Long Range Ethernet, point to point broadband and point to multipoint broadband wireless backhaul was built using the newly commercialized Meshing Protocol Radios from the ITT Desert Storm system. Applications: Mobile data connectivity, mobile video, GEO location of vehicles and automated dispatch, first responder, and municipal management. EMS and Police vehicles were able to be located on an interactive map showing location and were able to send telemetry from serial and IP devices such as door monitors, RFID and video. Video, voice and data applications were deployed on mobile systems. Shortly afterward, the same team developed a similar network for City of Walla Walla, WA. This municipal Wi -Fi network covered a 16 square -mile area with expansion design for over 1500 linear mile coverage. Applications: Commercial, residential and first responder, education and government. The Accordant Team then went on to design and install a municipal network for the City Of Wilkes Barre, PA. This municipal WiFi network covered a 17 square -mile area Applications: Surveillance video aggregation and backhaul, mobile data communications, two university student and faculty academic access networks. Each network application required varying levels of access, security and routed paths. Each customer network is designed to the specific needs of the customer from general walled garden access to the Internet, to full WPA2 encryption and authentication to secure systems and machine to machine authentication and encryption for video and control systems. All network, outside plant, routing, IP, RF, encryption and access were designed and implemented by our team. Between 2007 and 2011, the Accordant Team was integrally involved in the design and construction of 16 additional municipal WiFi networks for Frontier Communications, Stanford,CT. Practically all of the WiFi products installed for Frontier were Tropos. The Accordant Executive Team has maintained a close working relationship with the Tropos organization before and after it was purchased by ABB. Resumes of Accordant Executive Team Dan Himes, President Dan has 25 + years of experience in Business Development, Marketing and Sales Management as well as Mergers and Acquisitions in the telecommunication industry. He has held various executive positions in telecommunications engineering and construction companies over the last decade. Mr. Himes was a principal in Compass Communications, until its purchase by International FiberCom, Inc. where he served as Corporate VP, Business Development. Later Dan was a principal in Prime Networks, a turnkey deployment contractor providing broadband network services to Earthlink, Verizon, Comcast and AT &T. Prime was acquired by Adesta, LLC in 2005 and Dan became a Director of Business Development and he ACCORDANT RESPONSE RFP #IT- 2013.05 PAGE # -,r was responsible for securing three, high - visibility broadband network service contracts during 2009. After G4S purchased Adesta, Mr. Himes left to form Accordant Communications. David LaBree, Chief Technology Officer Building on a foundation of business analysis and systems development, expanding into networking at an enterprise level, then into telecommunications, broadcast video, national data networking, converged "triple play" systems finally to all TCP /IP convergence, Mr. LaBree has built departments and businesses to design, engineer, construct and implement Telecommunications Central Offices, Co- locations, ISP's, Cable HFC head ends, distribution, last mile and CPE networks utilizing fiber, copper, licensed and unlicensed RF and cellular. Major Experience: Corporate Director of Wireless Operations and Engineering, Frontier Communications; President, LaBree Communication Services, LLC (as Consultant to Frontier Communications; Director of Wireless Operations, Adesta Group; Chief Technology Officer, Prime Telecommunications, inc. Glenn Shaffren, CEO Glenn is a proven telecommunications construction and engineering entrepreneur and executive with 30+ years of telecom experience including strategic planning, budget management, project management, process improvement, employee development, compliance, and construction management. Proven ability to improve operations, impact business growth, reduce capital /expense costs, maximize profits, and create and execute strategic plans. Companies he has served in a senior management role include: founder and President of D &G Communications; President and CEO of Compass Communications; Vice President, Telecom Operations, Viasys Corp; Vice President of Operations, Adesta /G4S Technology LLC. Specialties include Licensed and Unlicensed wireless, 4G wireless deployment, PTP & PMP Microwave and Fiber backhaul, city -wide wireless mesh design and construction. Regional Fiber Network development as well as HFC (cable TV) and FTTX (fiber to the premise) design and construction. Accordant Approach to South Miami Mesh Project Upon receipt of a notice to proceed, Accordant will begin the Engineering Site Survey conducted by experienced OSP /Wireless technicians who will verify mounting assets and power availability, and perform a Noise Floor Analysis which will sample the RF environment using a'varietyof state -of -the -art tools. One the Site Survey is completed, Accordant will develop the RF plan, logical network design and integration interfaces for configuration of devices for the installation and integration into the city systems. Accordant technicians will begin the installation process once the engineering is completed. Entire process should take thirty days or less. Relationships with City of South Miami No Accordant employee or executive has ay relationship with any South Miami Commission member, spouse or family. There are no relationships between the firm and any business or entity owned by a Commission member or their family or in which a Commission member or their family has or had an interest. ACCORDANT RESPONSE RFP #R- 2013.05 PAGE## <,, CITY OF SOUTH MIAMI RFP #IT- 2013 -05 WIRE MESH DOWNTOWN NETWORK RFP Documentation The following pages contain the forms and documentation listed below: • Proof of authorization to transact in the state of Florida from the Florida Secretary of State • Current and valid State of Florida Contractors License & Miami Dade Business License Proposed organization chart identifying key professionals and their area of responsibilities • List of recent clients and references with contact names and telephone numbers • Public Entity Crimes and Conflicts of Interest statement • Drug Free Workplace form o No Conflict of interest /Non Collusion Affidavit • Acknowledgement and Conformance with OSHA Standards • Related Parties Transaction Verification Form • Price Proposal Sheet including Bill of Materials o Map of Network Quoted ACCORDANT RESPONSE RFP #IT- 2013 -U5 PAGE# 7 I cc-Aify the attached -is a true and correct copy of the application by ACCORDANT COMMUNICATIONS, LLC. a Georgia limited 4.3bility comparty, F.jti-Xm7ed »l2 nsFict business wi n the state of F'or or- ivlarch 27. 201± as shown bv the re-,:mrds ,)[ this nfFice. -he d, I I oc-urrenl number of tnis Urniied liability corripany is N-11, 300000194-4 Given under r-,iv "na-rd and. he G'reat Seat of $e ate of Ronda al Tallahassee. The Capitai, &!l Tvven eignth day of Marr,11, 20 13 jlz x - rrrt.lnl ACCORDANT RESPONSE RFP OIT-2013-05 PAGE# J? STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION CONSTRUCTION INDUSTRY LICENSING BOARD Named below IS CERTIFIED Under the provisions of Chapter 489 FS. Expiration date: AUG 31, 2014 SNAFFREN. GLENN STEVEN ACCORDANT COMMUNICATIONS LLC 1762 AMERICAN WALK LAWRENCEVILLE GA 30043 RICK SCOTT ISSUED: 0470512013 SEQ# L130405000D907 GOVERNOR DISPLAY AS REQUIRED BY LAW r4';—A, 13: 7� :14:5 ;! urtll�;ti. KENLAWSON SECRETARY MIAMI -DARE COUNTY 2012 . L(2CAL.8IlSINESS TAX RECEIPT -.; , 2013::;: FIRST -CLASS TAX COLLECTOR . MIAMI%DA�E CO !#SET 1C ;.: ST1 TE OF FLQgitDA U. PCSTACsE 140 W. FL AGLiER ST. E7CPIRE$SEPT 301 201$ PAID 1st -R MUST BE DISPLAYED AT PLACE OF BUSINESS MIAMI, FL MIAMI, FL 33130 PURSUANT TO;COUNTY:f.ODE GRAFTER 8A ART 9 & !0c PERMIT NO. 231 THIS I•S NO TI A PILL — DO Nis- PA 713821 -7 BUSINESS NAME I LOCATION ACCORDANT COMMUNICATIONS LLC 7235 SW 140 ST 33158 PALMETTO BAY OWNER ACCORDANT COMMUNICATIONS LLC Sec217 e COMMUNICATION THIS IS ONLY A LOCAL BUSINESS TAX RECEIPT. IT DOES NOT PERMIT THE HOLDER TO VIOLATE ANY EXISTING REGULATORY OR ZONING LAWS OF THE COUNTY OR CITIES. NOR DOES IT EXEMPT THE HOLDER FROM ANY OTHER PERMIT OR LICENSE REQUIRED BY LAW. THIS IS NOT A CERTIFICATION OF THE HOLDER'S QUALIFICA- T IONs. PAYMENT RECEIVED MIAMI_DADE COUNTY TAX COLLECTOR: 04/25/2013 02280008001 000270.00 BUSINESS NEW RECEIPT NO. DO NOT FORWARD ACCORDANT COMMUNICATIONS LLC DAN L RIMES 7295 SIA 140 ST PALMETTO BAY FL 33158 14 741519-3 ACCORDANT RESPONSE RFP #iT- 2013.05 PAGE# Q Organization Chart South Miami WiFi Project CEO Dan Himes President David LaBree CTO II �i Michael Neikerk 'Wireless Project Mgr. i O. Ansari E. LaBree A. LaBree Wireless Technician Wireless Technician Wireless Technician Glenn Shaffren, CEO Mr. Shaffren is in charge of corporate oversight, finances and is the holder of the FL Contractor's License. Mr. Shaffren will audit and approve all network designs._ Dan Himes, President Mr. Himes is the local contact and will be on -site during all phases of network installation. David LaBree, CTO Mr. LaBree is in charge of all network design and specifications. He will be present during all phases of network site survey, design, engineering, installation and testing. Michael Niekerk, Wireless Project Manager Mr. Niekerk is in charge of general oversight of wireless operations, code compliance and adherence to Accordant Safety Policies and Procedures. Wireless Technicians The Accordant wireless technicians perform access point installation, tuning and testing. ACCORDANT RESPONSE RFP #IT- 20'13 -05 PAGE# jd List of Clients Extenet Systems Chris Fridrich Senior RF Engineer, NE Region 3030 Warrenville RD Suite 340 Lisle, IL 60532 Mobile: (219) 308 -7446 cfridrich@extenetsystems.com Multiple on -going Wi -Fi design, tuning and maintenance projects G4S Technology Dale Nielsen Director, Operations Tel: (770) 972 -5814 1570 Atkinson Road Lawrenceville, GA 30043 Multiple wireless and fiber -based security /surveillance projects. Diverse Power Co. Wayne Livingston Chief Executive Officer LaGrange, GA Tel: (706) 845 -2000 ext. 314 Multiple wireless consulting projects. CUMBEY & FAIR Gordon D. Ziecina, PE U� Project Manager 2463 Enterprise Road Clearwater, FL 33763 q( Phone: (727) 797-8982-- t Communications design for the City of Sarasota's new ATMS system. City Of Wilkes Barre Lou Lau, IT Director 40 E Market St Wilkes Barre, PA 18711 -0454 Ilau@Wilkes-Barre.pa.us 570- 239 -9494 ACCORDANT RESPONSE RFP #IT- 2013 -05 PAGE # !l TDS Telecom Kevin Maes Engineering Manager 525 !unction Road Madison, WI 53717 kevin.maes @tdstelecom.com (608) 664 -4437 The Accordant team has successfully managed numerous broadband delivery projects (wired, fiber and wireless) throughout their service area. ACCORDANT RESPONSE RFP #IT- 2093 -05 PAGE# �� PUBLIC ENTITY CRIES AND CONFLICTS OF INTEREST Pursuant to the provisions of Paragraph (2) (a) of Section 287.133, Florida State Statutes — "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded to perform work as a Contractor, supplier, Subcontractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Section 287.017, Florida Statutes, for thirty six (36) months from the date of being placed on the convicted vendor list ". The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. BIDDERS must disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the City of South ('Miami or it's agencies. SWORN STATEMENT PURSUANT TO SECTION 287.133 (3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to Off try of So- u 1� iPoi t a- m t [print name of the public entity] bye a n L- At i m e.-s [print individual's name and title] for 4cc-o o -c(a---J�,i`ein [print name of entity submitting sworn statement] whose business address is C762- AA V—vt Govr &I-1k_ _rv_aYecepte,tdL,,to 3O6S and (if applicable) its Federal Employer Identification plumber (FEIN) is 45" 3311,qZV (if the entity has no FEIN, include the Social Security plumber of the individual signing this sworn statement: 2. . I understand that a "public entity crime" as defined in Paragraph 287.133 (l)(g), Florida Statutes. means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to , any bid or contract for goods 13 ACCORDANT RESPONSE RFP #IT- 2013 -05 PAGE## 12 or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 3. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.133 (1)(b), Florida Statutes means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere. 4. 1 understand that an "affiliate" as defined in Paragraph 287.133 (1)(a), Florida Statutes, means: (a) A predecessor or successor of a person convicted of a public entity crime; or (b) An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in any person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. I understand that a "person" as defined in Paragraph 287.133 (1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services led by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. [Indicate which statement applies.] Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July I, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July I, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a 14 ACCORDANT RESPONSE RFP #IT- 2013.05 PAGE# �t public entity crime subsequent of July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. {attach a copy of the final order.] Continuation of Attachment 42 Public Entity Crimes and Conflicts I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY INDENTIFIED IN PARAGRAPH I (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY, AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. Sworn to and subscribed before me this Personally known or ,e- Produced identification t (Type of identification) Form PUR 7068 (Rev.06/ 1 1 /92) [signature] day of '20 27 11V Je- _ Notary Public — State of O My commission expires t� (Printed, typed or stamped commissioned name of notary public) 15 $t " " " °�e�•. MII.ArmolldELENDEZ Notary Public - State of Florida =a? My Comm. Expires Feb 18. 2017 %;FOFF�o?•' Commission # EE 847109 ACCORDANT RESPONSE RFP #IT- 2013 -05 PAGE# ��- DRUG- FREE WORKPLAvE Whenever two or more Bids which are equal with respect to price, quality and service are received by the State or by any political subdivisions for the procurement of commodities or contractual services, a Bid received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process. Established procedures for processing tie Bids will be followed if none of the tied vendors have a drug -free workplace program. In order to have a drug-free workplace program, a business shall: I. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2- Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under Bid a copy of the statement specified in Subsection (0- 4. In the statement specified in Subsection (1), notify the employees, that, as a condition of working on the commodities or contractual services that are under Bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or polo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. S. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program, if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. As the person authorized to sign the statement, l certify that this firm complies fully with the above requirements. PROPOSER's Signature: Print Name: G. fd 1 m c r Date: �vn,er 2. ?. ZOl3 16 ACCORDANT RESPONSE RFP #IT- 2013 -05 PAGE # 6fv No CONFLICT OF INTERESTMON- COLLUSION CERTIFICATION Submitted this 27 y of JvA& .20 13 The undersigned, as Bidder /Proposer, declares that the only persons interested in this RFP are named herein; that no other person has any interest in this RFP or in the Contract to which this RFP pertains; that this response is made without connection or arrangement with any other person; and that this response is in every respect fair and made in good faith, without collusion or fraud. The Bidder /Proposer agrees if this response /submission is accepted, to execute an appropriate CSM document for the purpose of establishing a formal contractual relationship between the Bidder /Proposer and the CSM, for the performance of all requirements to which the response /submission pertains. The Bidder /Proposer states that this response is based upon the documents identified by the following number: Bid /RFP The full -names and residences of persons and firms interested in the foregoing bid /proposal, as principals, are as follows: The Bidder /Proposer further certifies that this response /submission complies with section 4(c) of the Charter of the City of Miami, Florida, that, to the best of its knowledge and belief, no Commissioner, Mayor, or other officer or employee of the CSM has an interest directly or indirectly in the profits or emoluments of the Contract, job, work or service to which the responselsubmission pertains. Signature: Printed Name: Title: Telephone: 17 ACCORDANT RESPONSE RFP #1T- 2013 -05 PAGE# _ 97 Company Name �1 NOTARY PUBLIC: STATE OF 0Vq't—� COUNTY OF The foregoing instrument was acknowledged before me this d "7 day of 20_ byG h -S (name of person whose signature is being notarized) who is ,0V'II, 4-P241- GRDS MELENDEZ Notary Public - State of Florida My Comm Exolre� rpn •- T: Personally known to me, or yPersonal identification: i o 1, Type of Identification Produced Did take an oath, or -L"5id Not take an oath. (Name of Notary Public Print, Stamp or type as commissioned.) FAILURE TO COMPLETE. SIGN. & RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE 18 MILAGRDS MELENDEZ Notary Public • State of Florida Syr MY Comm. Expires Feb 18.2017 %,a �.U�;:•`� Commisalim # EE 847109 ACCORDANT RESPONSE RFP SIT- 2019 -05 PAGE # !S' ACKNOWLEDGEMENT OF CONFORMANCE WITH OSHA STANDARDS TO THE CITY OF SOUTH MIAMI We, 44-e-0 rd"! COt►AitJAte/p,� _ Ur of Contractor), hereby acknowledge and agree that as Contractors for the Concurrency Analysis and Impact Fee Study RFP, as specified have the sole responsibility for compliance with all the requirements of the Federal Occupational Safety and Health Act of 1970, and all State and local safety and health regulations, and agree to indemnify and hold harmless the City of South Miami against any and all liability, claims, damages, losses and expenses they may incur due to the failure of (subcontractor's names): to comply with such act or regulation. CONTRACTOR BY: az vt / WL --s Name [[� �YC�SI�Gst 6� Title FAILURE TO COMPLETE SIGN & RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE 19 ACCORDANT RESPONSE RFP #IT- 2043.05 PAGE# fg . ......_. _. RELATED QARTiEs MRAMSAC" ION V ER.I ICA IO.%- RopnM 1 _04,tl L- • Wlr4 e5 , individually and on behalf of CjfiOX ' "Firm') ame ot RepresentaVve ompany Vendor have read the City of South Miami ( "CSM" )'s Code of Ethics, Section 8A- I of the CSM's Code of Ordinances and I hereby certify, under penalty of perjury that to the best of my knowledge, information and belief: (1) neither I nor the Firm have any conflict of interest (as defined in section BA -i) with regard to the contract or business that 1, and /or the Firm, am(are) about to perform for, or to transact with, the CSM, and (2) neither 1 nor any employees, officers, directors of the Firm, nor anyone who has a financial interest greater than 5% in the Firm, has any relative(s), as defined in section 8A -1, who is an employee of the CSM or who is(are) an appointed or elected official of the CSM, or who is(are) a member of any public body created by the City Commission, i.e., a board or committee of the CSM, and (3) neither I nor the Firm, nor anyone who has a financial interest greater than 5% in the Firm, nor any member of those persons' immediate family (i.e., spouse, parents, children, brothers and sisters) has transacted or entered into any contract() with the CSM or has a financial interest, direct or indirect, in any business being transact with the CSM, or with any person or agency acting for the CSM, other than as follows: transact use a separate sheet to supply additional information that will not fit on this line but make reference to the additional sheet which must be signed under oath). (4) no elected and/or appointed official or employee of the City of South Miami, or any of their immediate family members (i.e., spouse, parents, children, brothers and sisters) has a financially interest, directly or indirectly, in the contract between you and /or your Firm and the CSM other tha the following individuals whose interest is set forth following their names: Al 7A (use a separate sheet to 'supply additional information that will not fit on this line but make reference to the additional sheet which must be signed under oath). The names of all CSM employees and that of all elected andlor appointed CSM officials or board members, who own, directly or indirectly, an interest of five percent (5 %) or more of the total assets of capital stock in the firm are as follows: .J ZA (use a separate sheet to supply additional information that will not fit on this line but make reference to the additional sheet which must be signed under oath). (5) 1 and the Firm further agree not to use or attempt to use any knowledge, property or resource which may come to us through our position of trust, or through our performance of our duties under the terms of the contract with the CSM, to secure a special privilege, benefit, or exemption for ourselves, or others. We agree that we may not disclose or use information, not available to members of the general public, for our personal gain or benefit or for the personal gain or benefit of any other person or business entity, outside of the normal gain or benefit anticipated through the performance of the contract. (6) 1 and the Firm hereby acknowledge that we have not contracted or transacted any business with the CSM or any person or agency acting for the CSM, and that we have not appeared in representation of any third party before any board, commission or agency of the CSM within the past two years other than as follows: A IA use a separate sheet to supply additional information that will not fit on this line but make reference to the additional sheet which must be signed under oath). (Neither I nor any employees, officers, or directors of the Firm, nor any of their immediate family (i.e., as a spouse, son, daughter, parent, 20 ACCORDANT RESPONSE RFP #iT- 2013.05 PAGE# Zo Price Proposal Sheet /Bill of Materials Description Quantity Unit Price Cost Power and permitting at each location is to be provided by the customer. 120VAC power to be provided no more than 20' from the radio mounting site. Data cable path at the police building is to be authorized and access provided by the client. Site Survey Engineering Site Walk and spectrum analysis 2 $1,500.00 $3,000.00 Mobilization, i i $750.00' $750.00 - -- - - - - _.. -.._ .. _. __.. _ ._.. Sub Total $3 760.00 Engineering _ __ - a - - -- t ' - _ _ . - - -- _ _._._ .. - -- Develop the RF plan, logical network design and 16 $125.00 $2,000.00 integration interfaces for configuration of devices;. for the installation and integration into the city' systems.: ---------- _ . -- _____. ------ ------ InstaWon Cable Drops 1 $350.00 $350-00 -_ - -- Cores' a ........... _....._ .— 3k - -- __ - $150 00> _ -... $450.00 ._ . AntennaMounts ' 9 $150.00 $1,350 -00 _ .. ......_ -_ . ............. r Power terminations; 10 $250-00; ------------- — $2,500.00 Staging and Configuration _. _. - - - -- _ __ - - - - - -- -- 16 $125 -00 .$2,000.00 Project Management 16, $12500 $2,000-00 __ ...._.., ------ --. - -- , - - - -- _ Mobilization -------- ...- 1' $2,400.00. $2 400.00 Equipment Tropos gateway atew _ 2 $3,995.00 $7,990.00 Outdoor POE for 6300 series ; 21 $325.00 $650.00 1410 Node _._ 8..- $759-00 $6,072.00 Power Cable watertight 1410 8 $89.00 $712.00 Antenna Mounts 9 $250.00 $2,250.00 Total $34,474.00 Mwi- �,W ON SW +Ztlstixi4s Jam." , z o C�� L anz�yficto Avg �} Salli r� ) A Y� UAW .,�ysr x s 7 n <i g_ yy .. f y� Sur�3etDr 7Y63 1?z� r TroP79 g 4 y7r pos 33 , ; ' L:i �❑ A., a smti''g''i -a 9i 74tn 52 - , �o 7r4tHrT,eruace- �iZ ?mss&? f" • �? ?t4 .... r An �„ ,�.•,rt.n+. -,.-r � +'u�. �..»..o- .,•- �..,;.. � � t S a „s,�,,,, s�,.,��, .aar�o"�"�"�'�� SYx s 2013 Goofocj ie ............i i �v ��^ � ,ter � ❑� ° � 5n � . �� `-' '��, � ".� �1� G Jn •s: ;x, ,d.44.Y Y . a " d. = r' '.j. t TY Oat. 3R6t2o1] I r 25;70264V ton - 80.287.7Q9'. d •9'h_, 0. _ rye alt_., 288, fty,� ATTACHMENT "C" INSURANCE AND INDEMNIFICATION Without limiting its liability, the proposing firm shall be required to procure and maintain at its own expense during the life of the Contract, insurance of the types and in the minimum amounts stated below as will protect the proposing firm, from claims which may arise out of or result from the proposing firm's execution of a contract with the City of South Miami for Consultant Service for Impact Fee Studies, whether such execution by the firm or by any sub - consultant, or by anyone directly or indirectly employed by any of them or by anyone for whose acts any of them may be liable. The CONTRACTOR/COMPANY shall not commence WORK on this Agreement until he has obtained all insurance required by the City. The CONTRACTOR/COMPANY shall indemnify and save the CSM harmless from any and all damages, claims, liability, losses and causes of actions of any kind or nature arising out of a negligent error, omission, or act of the CONTRACTOR/COMPANY, its agents, representatives, employees, Sub - Contractor, or assigns, incident to arising out of or resulting from the performance of the CONTRACTOR/COMPANY'S professional services under this Agreement. The CONTRACTOR/COMPANY shall pay all claims and losses of any kind or nature whatsoever, in connection therewith, including the CSM's attorney's fees and expenses in the defense of any action in law or equity brought against the CSM arising from the negligent error, omission, or act of the CONTRACTOR/COMPANY, its agents, representatives, employees, Sub - Contractor, or assigns, incident to, arising out of or resulting from the performance of the CONTRACTOR/COMPANY'S professional services under this Agreement.. The CONTRACTOR/COMPANY agrees and recognizes that the CSM shall not be held liable or responsible for any claims, including the costs and expenses of defending such claims which may result from or arise out of actions or omissions of the CONTRACTOR/COMPANY, its agents, representatives, employees, Sub - Contractors, sub - contractors, or assigns. In reviewing, approving or rejecting any submissions or acts of the CONTRACTOR/COMPANY, the CSM in no way assumes or shares responsibility or liability of the CONTRACTOR/COMPANYS, Sub - Contractors, their agents or assigns. The CONTRACTOR/COMPANY shall maintain during the term of this Agreement the following insurance: A. Comprehensive general liability insurance with broad form endorsement, on a Florida approved form including automobile liability, completed operations and products liability, contractual liability, severability of interest with cross liability provision, and personal injury and property damage liability with limits of $1,000,000 combined single limit per occurrence and $2,000,000 aggregate, including- Personal Injury: $1,000,000; • Medical Insurance $25,000 per person; • Property Damage: $500,000 each occurrence; 43 • Automobile Liability: $1,000,000 each accident/occurrence. B. Umbrella Commercial General Liability insurance on a Florida approved form with the same coverage as the primary insurance policy but in the amount of $1,000,000 per claim. The CSM must be named as additional "named" insured for all except Workers' Compensation, and reflect the indemnification and hold harmless provision contained herein. Policy must specify whether it is primary or excess /umbrella coverage. CSM must receive 10 days advance written notice of any policy modification and 30 days advance written notice of cancellation, including cancellation for non - payment of premiums. All insurance must remain in full force and effect for the duration of the contract period with the CSM. The CONTRACTOR/COMPANY must provide not only a "certified copy" of the Binder but also the Policy itself with the name, address and phone number of the agent and agency procuring the insurance. D. Workman's Compensation Insurance in compliance with Chapter 440, Florida Statutes, as presently written or hereafter amended. E. The policies shall contain waiver of subrogation against CSM where applicable, shall expressly provide that such policy or policies are primary over any other collective insurance that CSM may have. The City reserves the right at any time to request a copy of the required policies for review. All policies shall contain a "severability of interest' or "cross liability" clause without obligation for premium payment of the CSM. F. All of the above insurance required to be provided by the CONTRACTOR/COMPANY is to be placed with BEST rated A -8 (A -VIII) or better insurance companies, qualified to do business under the laws of the State of Florida on approved Florida forms. The CONTRACTOR/COMPANY shall furnish certified copies of all "Binders" or certificates of insurance to the City prior to the commencement of operations, which "Binders" or certificates shall clearly indicate that the CONTRACTOR/COMPANY has obtained insurance in the type, amount, and classification as required for strict compliance with this Section and that no reduction in limits by endorsement during the policy term, or cancellation of this insurance shall be effective without thirty (30) days prior written notice to the CITY. Compliance with the foregoing requirements shall not relieve the CONTRACTOR/COMPANY of his liability and obligations under this Section or under any other portion of this Agreement. CONTRACTOR/COMPANY agrees to supply copies of certificates of insurance to the City verifying the above - mentioned insurance coverage. CONTRACTOR/COMPANY agrees to list CSM as an Additional Insured of the CONTRACTOR/COMPANY's General liability insurance and shall provide the CSM quarterly reports concerning any and all claims. END OF SECTION 44 CERTIFICATE OF LIABILITY INSURANCE DATE Y' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND..THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Fallaize Insurance Agency, Inc. 754 Holcomb Bridge Road P. 0. BOX 920128 Norcross GA 30071 CONTACT it COO Cooper NAME: y P PHONE (770)242 -8842 (FAXNo:(770)242 -3564 C. I No. ADORIEs :kay @fallaize.com INSURERS AFFORDING COVERAGE NAIC # INSURER AAmTrust (Technology Ins. Co.) 42376 INSURED Accordant Communications LLC 1762 American Walk Lawrenceville GA 30043 INSURER B:Philadel hia Indemnit INSURERC: INSURER D: INSURER E: $ INSURER F: COMMERCIAL GENERAL LIABILITY COVERAGES CERTIFICATE NUMBER:CL1351002160 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE INSR V POLICY NUMBER MM/LDDY/YYYY MMI-DDY� LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY DAMAGE To RENTED PREMISES Ea occurrence) $ CLAIMS -MADE 1-1 OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG $ POLICY PRO LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident BODILY INJURY (Per person) $ ANY AUTO BODILY INJURY (Per accident) $ ALL OWNED SCHEDULED AUTOS AUTOS PROPERTY DAMAGE $ HIRED AUTOS NON -OWNED AUTOS UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED I I RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR /PARTNER /EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) NIA rWC3361564 /3/2013 /3/2014 X WC STATU- OTH- E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 B Professional Liability X Y PHSD842890 /9/2013 /9/2014 Each Occurrence 2,000,000 Aggregate 2, 000 , 000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) , RE: RFP #IT- 2013 -05, Wire Mesh DownTown Network RFP The City of South Miami is named as an addtional insured with respects to Professional Liability. Waiver of Subrogation in favor of The City of South Miami with respects to Professional Liability per written contract. Insurance is considered primary and non contributory per written contract. MULULK City of South Miami City Hall Building ATTN: CITY CLERK OFFICE 6130 Sunset Drive South Miami, FL 33143 AL:UKU ZO (ZUTU /UO) INS025 /gmnns) m SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. I AUTHORIZED REPRESENTATIVE I Fallaize /JCF V 19tft5-ZU1U AGUKU GUKVVKA I IUN. All rights reserVea. Tha At r)Pn name and Innn am ronic4nrnri mnrkc of Ar' -r)Pn ,4CoR °° CERTIFICATE OF LIABILITY INSURANCE 87/2013 "' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Fallaize Insurance Agency, Inc. 754 Holcomb Bridge Road P. 0. BOX 920128 Norcross GA 30071 CONTACT Kay NAME: y p PHONE J]O)242 -BH42 NC No: (? ?0)242 -3564 aoDRIE S:kay @fallaize.com INSURERS AFFORDING COVERAGE NAIC # INSURER AxaTrust (Technology Ins. Co.) 42376 INSURED Accordant Communications LLC 1762 American Walk Lawrenceville GA 30043 INSURER B:Philadel hia Indemnit 6130 INSURER C: INSURER D: INSURER E: $ INSURER F: COMMERCIAL GENERAL LIABILITY CLAIMS -MADE F—I OCCUR COVERAGES CERTIFICATE NUMBER:CL1351002160 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL I UBR POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMIDD/YYYY - LIMITS AUTHORIZED REPRESENTATIVE GENERAL LIABILITY 6130 Sunset Drive South Miami, FL 33143 EACH OCCURRENCE $ Cal Fallaize/JCF COMMERCIAL GENERAL LIABILITY CLAIMS -MADE F—I OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GENtL AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG $ POLICY 7 PRO LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ HIRED AUTOS NON- -OWNED AUTOS UMBRELLA LIAB HCLAIMS-MADE OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB DED I I RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR /PARTNER/EXECUTIVE YIN OFFICER /MEMBER EXCLUDED? (Mandatory in NH) NIA rwc3361564 /3/2013° /3/2014 X WC STATU- OTH- EfL E.L. EACH ACCIDENT $ 1, 00,000 E.L. DISEASE - EA EMPLOYE - - $ 11000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 B Professional Liability X Y PHSD842890 /9/2013 /9/2014 Each Occurrence 2,000,000 Aggregate 2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) RE: RFP #IT- 2013 -05, Wire Mesh DownTown Network RFP The City of South Miami is named as an addtional insured with respects to Professional Liability. Waiver of Subrogation in favor of The City of South Miami with respects to Professional Liability per written contract. Insurance is considered primary and non contributory per written contract. CERTIFICATE HOLDER CANCELLATION ACORD 25 (2010/05) - ©1988 -2010 ACORD CORPORATION. All rights reserved. INS025/gnlnnsim Thn A( ARr1 Hama anri Innn am rnnictnrnA ma�lrc of Arr1Rr1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of South Miami ACCORDANCE WITH THE POLICY PROVISIONS. City Hall Building AUTHORIZED REPRESENTATIVE ATTN • CITY CLERK OFFICE 6130 Sunset Drive South Miami, FL 33143 Cal Fallaize/JCF ACORD 25 (2010/05) - ©1988 -2010 ACORD CORPORATION. All rights reserved. INS025/gnlnnsim Thn A( ARr1 Hama anri Innn am rnnictnrnA ma�lrc of Arr1Rr1 ATTACHMENT D "Map of City of South Miami Downtown Mesh Microcell Network Locations and Parking Meters." 45 N City of South Miami WE Department. of Central Sef�lSc%es S <: 0 80 160 320 480 640 Feet J _ _. .... ..._ _. ... SW 69TH ST .._..._. - • ' � r � -Cl i QQ'O f t sW 7oTH sr.. _ ._ .... i : I ; t 1� SW 71 ST ST SW 71ST ST t , I I ' � .. r TFUPUSl/ 1 oi r'f ✓ /Jr�r /fir /f /' f� / //� f� /, %/ / /.f f � d///,-,-, /_,,� r/'`/ �ff •+ /r r / l��f f / f.i� f%l;;,r /� � ,%�l '�,lff / ! . f / ,•y,� /, cn -%'r , f I r 0/5 _ it �i i / r`/ f�` /•f/ l`/� /%�/ / /f / fr 7"', � f`r � ,� �ir/ �r, i r _ _ �: ,4 i :: TropOS'SJIr 'ff`, %' e:r //f > / %r r >r; /' ✓/ t/� f ri ff ✓n...; r { f/f j r / %`/ "r'/ !r!r /r �' �' / %r.,! / i n, // Vf/ f 1: f' /1`ro os f 'r .h- ?i' t %/ `. p �T. /4;, j� r r0 os SY'1'7n3 /RDrrS7 r' %( ' f x/, % /r+ 'rf Xff +y / �f / r SW 61ST CO"' y r >r•� ,' r// fll —l.0 f�•'.,•'' ;'`..>' f> ;' :i r / �// `zt r /i f s.7/ / J TfOpoS %� f U' $,Yf f %j /�r r.Yi' ✓ , /,� Qfr,,r`% %,r,'ir f ;�.!r` '/ .✓ /%. r ,r fi op03 f .. f/ + _,..3W _74TH TER .._. -.__ ...... .. s Legend ; CD 'a : t Master Meters o Tro os Locations I O p ,.SW 76TH. $T { Tropos Range - .... m South Miami Boundary _ SW 78TH TER Property Boundaries _ o Water Features - Date: 5/13/2013 Made by IMMERSIVE SOLUTIONS Detail by Entity Name tail by Entity Name F ,CCORDANT COMMUNICATIONS, LLC Aina Information locument Number M13000001944 EI /EIN Number 453511424 late Filed 03/27/2013 #ate GA tatus ACTIVE 3rincipal Address 1762 AMERICAN WALK AWWRENCEVILLE, GA 30043 Mailing Address 1762 AMERICAN WALK _AWWRENCEVILLE, GA 30043 Registered Agent Name & -MMES, DAN 7295 SW 140 TERRACE 'ALMETTO BAY, FL 33158 Manager /Member Detail Vame & Address Title MGR 3HAFFREN, GLENN 1762 AMERICAN WALK _AWRENCEVILLE, GA 30043 Fitie MGR -TIMES, DAN 7295 SW 140 TERRACE 'ALMETTO BAY, FL 33158 4nnual Reports No Annual Reports Filed Pagel of 3 http: / /search. sunbiz. org/ Inquiry/ CorporationSearch /SearchResultDetail /Enti... 6/28/2013 CR2E027 (9/10) COVER LETTER .0. TO: Registration Section Division of Corporations SUWECT: Accordant Communications, LLC Name of Limited Liability Company The enclosed "Application by Foreign Limited Liability Company for Authorization to Transact Business in Florida," Certificate of Existence, and check are submitted to register the above referenced foreign limited liability company to transact business in Florida.. Please return all correspondence concerning this matter to the following: Glenn Shaffren Name of Person Accordant Communications, LLC == Division of Corporations Division of Corporations Firm/Company 1762 American Walk •,1 y. Address Clifton Building Tallahassee, FL 32314 2661 Executive Center Circle Lawrenceville GA 30043 `' ' « ri City/State and Zip Code gshaffren @acc ®com.com E- mail address: (to be used for future annual report notification) For further information concerning this matter, please call: Glenn Shaffren at C404 , 608 --1481 Name of Person Area Code & Daytimc Telephone Number Z5.. Q MAILING ADDRESS: STREET ADDRESS: Division of Corporations Division of Corporations Registration Section Registration Section P.O. Box 6327 Clifton Building Tallahassee, FL 32314 2661 Executive Center Circle Tallahassee, FL 32301 Enclosed is a check for the following amount: ❑ $125.00 Filing Fee O $130.00 Filing Fee & 0 $155.00 Filing Fee & ® $160.00 Filing Fee, Certificate • Certificate of Status Certified Copy of Status & Certified Copy APPLICATION BY FOREIGN LIMITED LIABILITY COMPANY FOR AUTHORIZATION TO TRANSACT BUSINESS IN FLORIDA IN COMPLIANCE biTM SF.CUON 608 503, FLORIDA STA Tf= 7HE FOUO"VG ,LS SUBMI77TD TO REGNM A FOREfGN I1tWEDLLM17YCOA PANY707R ANICTBUSI' M EME STAMOFIWRIDA: 1 Accordant Communications, LLC (Name of Foreign Limited Liability Company; must include "Limited Liability Company," "L.L.C.," or "LI.C. ") (If name unavailable, enter alternate name adopted for the purpose of transacting business in Florida and attach a copy of the written consent of the managers or managing members adopting the alternate name. The alternate name must include "Limited Liability Company," "L.L.C," "LLC. ") 2. Georgia 3. 45- 3511424 (lunsdiction under the law of which foreign limited liability (FEI number, if applicable) company is organized) 4. January 06, 2010 5. Perpetual (Date of Organization) (Duration: Year limited liability company will cease to exist or "perpetual ") (Date first transacted business in Florida, if prior to registration.) _ �,- (See sections 608.501 & 608.502 F.S. to determine penalty liability) 7. 1762 American Walk t w` Lawrenceville, GA 30043 (Street Address of Principal Office) 8. If limited liability company is a manager - managed company, check here j 9. The name and usual business addresses of the managing members or managers are as follows: Glenn Shaffren 1762 American Walk Lawrenceville, GA 30043 Dan Himes 7295 SW 140 Terrace Palmetto Bay, FL 33158 10. Auxhcd is an anginal certificate ofoustenoe, no more titan 90 days old, duly a<doAcMd by the ofiidal having ct.rstodyofmoeds in the judsdic lion undmthe law ofwhich it is a gmind. (A photocopy is aX aaoeptable. Ifft cettificalc is in a fbmp langtrage; a a=ladon ofthecaulicawmxkroadtof the ttanslamr to= bembmil led.) 11. Nature of business or purposes to be conducted or promoted in Florida: Telecomunications Consulting and Contracting. Si ire "of member or ayf atzf fp6ted representative of a member. (In accordance with section 608.408(3), F.S., the a ution of this document constitutes an affirmation under the penalties of perjury that the facts stated herein are true. I am aware that any false information submitted in a document to the Department of State constitutes a third degree felony as provided for in s.817.155, F.S.) Glenn Shaffren Typed or printed name of signee CERTIFICATE OF DESIGNATION OF REGISTERED AGENT/REGISTERED OFFICE PURSUANT TO THE PROVISIONS OF SECTION 608.415 or 608.507, FLORIDA STATUTES, THE UNDERSIGNED LIMITED LIABILITY COMPANY SUBMITS THE FOLLOWING STATEMENT TO DESIGNATE A REGISTERED OFFICE AND REGISTERED AGENT IN THE STATE OF FLORIDA. 1. The name of the Limited Liability Company is: Accordant Communications, LLC If unavailable, the alternate to be used in the state of Florida is: 2. The name and the Florida street address of the registered agent and office are: :6; v' Q Dan Himes r' X (Name) n x: ,J 7295 SW 140 Terrace Florida Street Address (P.O. Box NOT ACCBPI'ABt.t;) 'D r=7 G Palmetto Bay FL 33158 I FL Citylstatelzip Having been named as registered agent and to accept service of process./br the above stated limited liability company at the place designated in this certificate, I hereby accept the appointment as registered agent and agree to act in this capacity. 1 further agree to comply with the provisions of all statutes relating to the proper and complete performance of my duties, and I am familiar with and accept the obligations of my position as registered agent as provided for in Chapter 608, Florida .Statutes. $ 100.00 Filing Fee for Application $ 25.00 Designation of Registered Agent $ 30.00 Certified Copy (optional) $ 5.00 Certificate of Status (optional) MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Miami -Dade County, Florida STATE OF FLORIDA COUNTY OF MIAMI -DADE: Before the undersigned authority personally appeared MARIA MESA, who on oath says that he or she is the LEGAL CLERK, Legal Notices of the Miami Daily Business Review t /k /a Miami Review, a daily (except Saturday, Sunday and Legal Holidays) newspaper, published at rvifamf in Miami -Dade County, Florida: that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of CITY OF SOUTH MIAMI - RFP ) /IT- 2013 -05 WIRE MESH DOWNTOWN NETWORK RFP in the XXXX Court, Was published in said newspaper in the issues of 06/1 8120 1 3 Atfiant turther says that the said Miami Daily Business Review is a newspaper published at M ami in said Miami-Dade County, Florida and that the said newspaper has heretofore been continuously published in said Miami -Dade County. Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mall matter at the post office in Miami in said Miami -Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he or she has neither paid nor promised any person, firm or corporation any ,Slis+errnl r <,€uzynissioil or refund for the purpose eft securincjt�is adve tserr nt for publication in the said newspaper. `..°,— T-_1______ to aryk'ubsciihed before me this 1B day of JUNE A.D. 2013 ,SEAL) MARIA MESA personally known to me . k ,�.P' e fi t n, 4. /1 , I , Nptnry PuDlit, Sl oto f F•.priata I %i'!oryl H Marntr t a' ak! ray corninwoon f'[ 0-P"", � 1;8 e'd!riP>jAATblS - CIT`! OF SOUTH ��.p9gIAMI RFP #0- 2613vQ.5 WIRE MESH O®wNTO% N NETWORK RFP PROPOSAL DUE DATE: 10 AI4A FRI DAY, JUNE 2S, 2013 The City of South Miafn6 Florida through Its chuff executive officer ( "City Manager" or fha. rnanags�s designee). Is .hereby requepling sealed proposals .(Pequbat ,tot Proposal, bi '0p "y from gtigilffod and 11 - exparfencod firms for thoTurcharda and InatitiWon of a Wim mdah network in selagPSCf areas of the City; apeettiGally -ln thei downtoiWn area and hoM10after rajatradto orb iha' "Prajtlet"ot:ll e'Work ". The Scope of 5erv1606, and the S) a.0,11loailons,for:fhework, if any, are dascfibad in the Contract Dooumants which Cara. part of this: f1FP package which includes, ailof the documetlts confeinad 1n this RFP 0ackaga: ` Interested pempns,}yho wish to respond to thI6 RFP can,,,obtain he o Aids bown6iVa N06 ark" Fences to. ">;lfy" In tiro saiicija ±fpn, Including references in the krrgr3 shalt bn a'roferanea;la lfta Cffy Manager for 4' 9a City of �Jamt uitlerrs otilar�iiso sp v 4bally dallne Alf reafrirarxcss to the nagoralEatj alao,mntanihe mnnagr3P &design ®s. ma Vne_t)) unaou7copy) oroanrpagenananarrtowau., . after 10 A.M. luctal liale on said date will not be'acceptod undsr any circumstances. The work involved with the project shall include, but may not be limited to, the furnishing of all equipment and services necessary for the completion of the project. The Gj)y Will f1eg tr d _n . re gr?sal moeYing for 4iil grnja l• However, any raquesm for additional infonnallon or questions must be In writing, ematled Tuoadat(,_�1une 25, att1a to the attention of Mr. $1oven itulick, Purchasing Manager at ;akt�lic'r. C�✓ soulhmiamiN:gov. Ilia, City of south Miami rcmrirvos the right to accept or reject and /or fill proposals or pads of proposals, to workshop or negotiato any and all proposals, to waive irregularities, and to requost ro- proposals' on the required materials or services, or tako any othor such actions that may he deomod in tho best Interest of tho City. Maria M. Menendez, CMC City of South Miami City Clerk 6/18 13- B- 267/2104458M I Member Name Bid Number Bid Name 111scribers Notified Downloaded Bid Documents City of South Miami RFP -RFP #IT- 2013- 05- 0- 2013/SK WIRE MESH DOWNTOWN NETWORK RFP 363 10 Supplier Name Phone Fax Doc Count Attributes CCS Presentation Systems Inc. 9049987227 9259470720 9049987225 1111111111 1 1 1. Small Business Communications Supply Cor . Construction Journal, Ltd. 8007855165 8005817204 1 Control Communications Inc. FPL FiberNet LLC 9547918040 3055524035 9547911772 3052295820 2 1 1. Hispanic Owned 2. Small Business Gotoinnovations Corp. 7863831074 7867324081 2 Innovatve Metering 7273759701 7273759703 1 Miami Business Tele hone Cor 3056696164 3056695422 1 Onvia, Inc. - Content Department 2063739500 8882637801 2 Pemicalnc 3056680771 3056680719 1 2