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Res No 094-10-13128RESOLUTION NO. 94 -10 -13128 A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to issue a work order to Fireworks Displays Unlimited, LLC. For the annual July 4TH fireworks display for an amount of $8,900.00 to charged to the 4TH of July Parks and Recreation account number 001- 2000 -572 -4820; providing for an effective date. WHEREAS, The City Commission wishes to provide fireworks show during the annual 4th of July Celebration at Palmer Park; and WHEREAS, Fireworks Displays Unlimited, LLC, is a qualified vendor selected as the lowest responsive bidder from a competitive bidding process; and WHEREAS, the firework display services will be funded from Parks and Recreation Department's 4th of July Fireworks account number 001- 2000 -572 -4820. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. That the City Manager is authorized to issue a work order to Fireworks Displays Unlimited, LLC in the amount of $8,900.00 to be charged to the Parks and Recreation Department 40' of July Fireworks account number 001 - 2000 -572 -4820 with a current balance of $9,500.00. Section 2. The attached exhibit is incorporated by reference into this resolution. PASSED AND ADOPTED THIS 4th DAY OF May 2010. ATTEST: APPROVED: lip "Y CLERK COMMISSION COMMISSION VOTE: 5 -0 Mayor Stoddard: Yea Vice Mayor Newman: yea Commissioner Palmer: Yea Commissioner Beasley: Yea Commissioner Harris: Yea READ AND APPROVED AS TO FORM AND SUFFICIENCY: LAURENCE FEINGOLD CITY ATTORNEY South Miami GIt•MtcltcaCilY CITY OF SOUTH MIAMI @r OFFICE OF THE CITY MANAGER INTER- OFFICE MEMORANDUM zao� To: The Honorable Mayor Stoddard and Members of the City Commission Via: Roger M Carlton, Acting City nager From: Lissette Rivera Purchasing Manager Date: April 19, 2010 Agenda Item # Subject: Fireworks Displays Unlimited Resolution: A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the Acting City Manager to issue a work order to Fireworks Displays Unlimited, LLC. for the annual 4 °' of July fireworks display. The display will not exceed the amount of $8,900.00 which will be charged to account number 001- 2000 -572 -4820 (4P of July Parks and Recreation); providing for an effective date. Request: Authorizing the Acting City Manager to issue a work order to Fireworks Displays Unlimited, LLC in order to provide the 0 of July Fireworks Show at Palmer Park as budgeted in the FY 2009 -2010 Approved Expense Budget. Reason /Need: The attached resolution seeks approval to provide fireworks display services for the 2010 40' of July Celebration to be held at Palmer Park. As is the tradition every year, we are frosting our annual 4`h of July celebration at Palmer Park to include a 15 minute fireworks show to culminate the event. This vendor was the lowest bidder amongst the following three qualified vendors. ➢ Fireworks Displays Unlimited $ 8,900.00 ➢ Zambelli International Fireworks $ 10,000.00 A Garden State Fireworks $ 10,000.00 Fireworks Display Unlimited, LLC has historically provided the City of South Miami and other municipalities in South Florida with many outstanding fireworks performance. It will be on the City's best interest to use Fireworks Displays Unlimited since it is the lowest bidder and since historically, they have been providing the City with an excellent Fireworks display. It is important to understand that, pursuant to the direction of the City Commission, the Administration is working to raise sufficient funds for the non firework elements of the event. We must commit to the firework at this time to ensure that this vendor is available. Cost: $8,900.00, Funding Source: Included in the Parks and Recreation Department's account number 001 -2000 572 -4820; with a current balance of $9,500.00 Backup Documentation: Proposed Resolution Copy of Vendor Bids Previous Manager's Report Regarding Funding Shortfall i +F J x th O N 0 1� U yJ V ti 3 0 i[ a N J C `A C ate. 3 U 4 C } a Z 0 f _ ff 1;4 i f 9 it M1 � 12 I } £ Y { 1 f : a bH !( 3 rj , �fh JE�Y "i tL 1 1'n r , rr ,� yYr � j V m ar , r ?" U yJ V ti 3 0 i[ a N J C `A C ate. 3 U 4 C } a Z 0 The •. South Miami July 1.0 Zambelli Fireworks Paso`. �� l�F3rewozks ( Intexnaiotiale 1 ; fl., f ., (ll Zambelli Fireworks is privileged to present a proposal for the City of South Miami, July 4th, 2010 fireworks display. Zambelli Fireworks is committed to providing you not only with an outstanding display, but also with exceptional customer service. Per your request, I have provided a quote for a $10,000 display keeping the requested shell count in mind. Please review and reply with any questions or concerns that you may have. We look forward to working with you. f 0 Over the last two years, Zambelli Fireworks has moved into a new genre of pyrotechnics, adding to our team of pyrotechnic professionals, investing in the latest state -of- the -art technology, researching and creating new and innovative pyrotechnic products, and incorporating unique design concepts from around the world. We are now prepared to introduce the results of these improvements to your audience for them to experience the "future of fireworks." N 2 r:. Duration: All- inclusive Budget: Insurance Liability Coverage: Transportation Liability Coverage: Worker's Compensation: Compensation lFizewoxks r N Internafiinale July 4th, 2010 12 -15 Minutes $10,000 $10 Million Dollars with "A" rated Insurance Companies $5 Million Dollars as required by United States Department of Transportation Pyrotechnicians will meet all of the requirements of the Worker's Laws of the State of Florida License & Permits: Zambelli Fireworks will obtain all required local, county and state fireworks permits and approvals Transportation: Fireworks and equipment will be delivered by qualified drivers as required by the United States Department of Transportation Personnel: Certified Pyrotechnicians and Trained Assistants Safety Procedures: Zambelli Fireworks adheres to all safety regulations. NFPA 1123 will be strictly enforced 3 �,(� /y.£ix` wozkss 1 Intesnxati`oItale Show Description r OPENING: Intensify the sky and astonish the audience with an attention- grabbing spectacle of vibrant reds, whites and blues and glistening stars. Combined with chest - pounding titanium salutes, the opener is sure to please as the City of South Miami celebrates our Independence and sings Happy Birthday to America! BODY OF PROGRAM: As the "Oohs and Aahhhs" amp lif , the crowd will be on tiyf�1`1' the edge of their seats for 12 -15 minutes of a high - impact, vivacious aerial display. The sky will be painted with an intense, rich array of colorful Peonies and radiant Crossett's. Paired with a barrage of spectacular red, white and blue effects and an assortment of unique, handpicked shells, this show will be nothing less than amazing! r rat GRAND FINALE: Are you ready to RUMBLE ?I We'll go from high - impact to f fiakl�ti extreme- impact as we enter the finale that will, undeniably, be grand. As the thunderous booming intensifies, an overflow of more dazzling effects will be added so that there is not one abandoned moment. The 2010 City of South Miami 4th of July display will, without doubt, be the talk of the town! S �� Iaieraatoxiale Shell Count Display Cost: $10,000 Duration: 12 -15 Minutes Total Shell Count: 672 3" Aerial Shells 288 4" Aerial Shells 12 Multi -Shot Cakes totaling 1,200+ shots Opene Shells r: 4" Shells 2 Multi -Shot Cakes totaling 200+ shots 252 3" Shells i 162 4" Shells 6 Multi -Shot Cakes totaling 600+ shots " Finale: 390 3" Shells I +1` 108 4" Shells 4 Multi -Shot Cakes totaling 400+ shots 5 i'( ,,.. �, /E =reWoxks • airLl� 1 1internationale Mr. Jim Haberman (music choreography) Siesta Key Chamber of Commerce July 4, 2009 5118 Ocean Boulevard Siesta Key, FL 34242 (941)349 -3800 Jim@siestakeychamber.com Mr. Tom DeLong Marina Jack, Inc. July 4, 2009 2 Marina Plaza Sarasota, FL 34236 (941) 365 -4232 Thomasdelong@usa.net Ms. Emilly Lilly City of Boca Raton July 4, 2009 201 West Palmetto Park Road Boca Raton, FL 33432 (561) 393 -7827 Elillv@ci.boca-raton.fl.us Mr. Mike Leslie (music choreography) City of Naples July 4, 2009 280 Riverside Circle Naples, FL 34102 (239) 213 -7111 Mleslie @naplesgov.com Mr. Alfred Treppeda Bal Harbour Village July 4, 2009 655 96th Street Bal Harbour, FL 33154 (305) 866 -4633 Manager@balharbourflorida.com ®��-- r�F9xewozks ' �� iaxternafionale Your Personalized Zambelli Fireworks Team Cristy Campbell Project Manager 561 -395 -0955 office 561 - 504 -9920 cell ccampbefl@Zambellifireworks.co My primary function is to assist you through the entire pyrotechnics process from contracts, permits, insurance, site review, product selection, display logistics, and post -show follow -up. My goal is to create a turnkey process for your fireworks display. Ana Esturilho Project & Office Manager 561 -395 -0955 office 561 - 400 -3968 cell anaesturilho zambellifireworks.com Ana has over six years of both service and support to the fireworks industry. She has a deep understanding of the entire internal process, both before and after a show. Her customer service skills are second to none, and she thrives on meeting deadlines. Mason Meyer Southeast Regional Manager 561- 395 -0955 office 561 -886 -8626 cell masonmever zambellifireworks.com Mason's role is to work in tandem with both sales and operations to make sure everything runs smoothly. His goal is for complete customer satisfaction. Doug Taylor President and CEO 1- 800 -245 -0397 dou gtaylor @zam bellifireworks.com Unlike many businesses Zambelli fireworks has a very hand's on and client focused President /CEO. Doug is happy to discuss both compliments and concerns with clients. He'll promptly reply to email or phone7calls. His concern is complete client satisfaction. UNLIMITED. LLC SPECTACULAR CUSTOM FIREWORKS DISPLAYS AND SPECIAL FX FOR ANY OCCASION STR/CTLYELECTRON/CALLYFIRED DISPLAYS PROPOSAL POR FIRBWORRS DISPLAY Sponsors City of South Miami Contact Patrick Dulcio Date of Display July 4ih, 2010 Rain Date JUly 51h, 2010 Location Palmer Park Time After Dusk - approx 9:15pm Duration Approximately 12 -15 minutes Show Price $8900.00 Deposit $4,450.00 Remarks Proposal valid until May 7, 2010 We the undersigned, being interested in a fireworks display for City of South Miami agree to pay a price of $8,900.00 for the display agreed upon, which will be furnished by Fireworks Displays Unlimited, L.IC. The undersigned, intending to be legally bound, agree as follows: 1. Sponsor to make payment in full at time of display, or no later than ten (10) days post event. 2. In the event Sponsor shall fail to pay any sum when due under the terms of this contract, Sponsor shall pay, in addition to such amount, interest at the rate of 1 -1/2% per month on the unpaid amount from the original due date. Sponsor does further agree that it shall pay Fireworks Displays' reasonable attorney fees and court costs in the event Fireworks Displays shall commence suit or incur fees to compel Sponsor to pay any sums due hereunder or otherwise as a result of Sponsor's default of any of the terms and provisions herein contained. 1 SPONSOR'S AGENT: Patrick Dulcio shall be designated as sponsor's agent to whom all questions and inquiries shall relay all questions and Inquiries. Sponsor's agent shall be the only agent of sponsor authorized to request rescheduling of the delivery and exhibition of the fireworks on the part of sponsor. a Miami - Page 1 of 6 4. If event is on land, sponsor to furnish police and /or crowd security personnel, provide proper parking supervision, and insure adequate patrol of the safety zone as marked and secured by the sponsor until Fireworks Displays Unlimited, LLC advises that it is no longer necessary. 5. If event is over water, Fireworks Displays Unlimited will be responsible for marine permit. The Sponsor will be responsible for control of safety zone. Fireworks Displays Unlimited, LLC. reserves the right to stop the display in the event persons, vehicles or animals enter the secured safety zone and security is unable or unwilling to remove them and enforce the safety regulations. 6. Fireworks Displays Unlimited, LLC. will furnish all applicable licenses, permits and $1,000,000 liability insurance and pyrotechnicians for your electronically fired display. 7. NOTE: In accordance with local regulations and ordinances, fireworks displays shall not take place later than 10:30pm unless approval is obtained from the governing authority. The restrictions shall not be applicable with regards to holidays such as December 31, January 1, or other national holidays. if for some reason, shoot time does not occur before the allotted time and shoot is cancelled due to local authority or expiration of permit, Sponsor is liable for full payment of display. 8. Hold harmless Fireworks Displays Unlimited, LLC. from any claims that do not directly relate to damages produced by its staff, equipment or pyrotechnic material. 9. Fireworks Displays will hold harmless, indemnify and defend any claims arising from or associated to the fireworks display. 10. CREDITS: As a material inducement to Fireworks Displays agreeing to enter into this agreement, Sponsor shall give Fireworks Displays program credit as sole fireworks supplier and producer in all press releases, advertising, and any other program announcements, printed or otherwise. 11. If the show is stopped while in progress for any reason not caused by Fireworks Displays Unlimited, LLC, sponsor is responsible for any permit, fire watch or bargeltug fees, if applicable. Additionally, sponsor will be responsible for load in/ load out expenses not to exceed 50% of budget. If show is stopped while in progress for any reason, Sponsor will still be responsible for contract amount minus the cost of material not discharged. 12. if wind exceeds 20 miles per hour, fireworks display will be postponed to an agreed date between sponsor and Fireworks Displays Unlimited, LLC. 13. Rain date policy is a follows: if rain prevents the fireworks display from proceeding, the fireworks display will be postponed to an agreed date between sponsor and Fireworks Displays Unlimited, LLC. 14. If the delivery and /or exhibition of the fireworks are postponed by reason of inclement weather, it shall be re- scheduled to the Inclement Weather Date set, forth by Sponsor,(July 5, 2010) 15. IMPORTANT NOTE: Items listed in this proposal assume a firing area that conforms to NFPA Code 1123 -1995, which states that there must be at least 70 feet per inch of shell diameter between firing site and any spectators, cars or buildings. This program requires a safety zone that has a radius of 300 feet because of the inclusion of 4 -inch shells. Adjustments will be made to the content of this program if necessary to conform to NFPA 1123 -1995. 16. The proposal Is attached and incorporated as Exhibit I to this Agreement . Any alteration will require written authorization of sponsor F1 South Miami 417/10 OVER 600 SHOTS — Assorted Opening Barrage, Titanium Reports, Whistles, Assorted Color, Tourbillions. 30 - THREE INCH SHELLS, TITANIUM SALUTES -- these shells explode into a burst of brilliant white lights and booming reports, ASSORTED COLOR, PEONIES & CHRYSANTHEMUMS -- bursts resembling a round and weeping flower pattern. 18 - FOUR INCH SHELLS - ASSORTED COLOR, PEONIES & CHRYSANTHEMUMS — bursts resembling a round and weeping flower pattern, FANCY STAR SHELLS — Assorted brilliant colors in various patterns, SPIDERWEBS — long hanging fine webs of gold or silver, ASSORTED COLOR & CRACKLING EFFECTS — assorted color peonies and chrysanthemums with crackling effects, WILLOWS - very fine lines with an umbrella like effect cascading slowly, ASSORTED COLOR BROCADES — a dense golden, silver or assorted color effect ending at the tips with an umbrella -like canopy cascading and failing low. south Miami 417110 I Aft 190DY O 72 —TWO AND A HALF INCH SHELLS - TITANIUM SALUTES - these shells explode Into a burst of brilliant white lights and booming reports, ASSORTED COLOR, PEONIES & CHRYSANTHEMUMS bursts resembling a round and weeping flower pattern. 180 -THREE INCH SHELLS, ASSORTED COLOR, PEONIES & CHRYSANTHEMUMS — bursts resembling a round and weeping flower pattern, ASSORTED COLOR & CRACKLING EFFECTS — assorted color peonies and chrysanthemums with crackling effects, FANCY STAR SHELLS — Assorted brilliant colors in various patterns, SPIDERWEBS _ long hanging fine webs of gold, silver or assorted colors, GOLDEN, SILVER, GLITTERING OR CRACKLING PALM TREES — a palm tree image with different forms with trunk -like rising effect, ASSORTED TWO COLOR CHANGING CHRYSANTHEMUMS & PEONIES — two distinct color changes that resemble a round and weeping flower pattern, ASSORTED COLOR BROCADES — a dense golden, silver or assorted color effect ending at the tips with an umbrella -like canopy cascading and failing low. 162 - FOUR INCH SHELLS, ASSORTED COLOR, PEONIES & CHRYSANTHEMUMS - bursts resembling a round and weeping flower pattern, WHISTLES — a break of color, followed by whistles, SCREAMING DRAGONS — a break of bright magnesium colors followed by loud screaming whistle, GOLD FLITTER, SILVER OR GLITTER CROSSETTES - exploding comets crackling into Criss- crossing effects, FANCY STAR SHELLS — Assorted brilliant colors in various patterns, SPIDERWEBS — long hanging fine webs of gold or silver, TOURBILLIONS — titanium silver spinning effects, WILLOWS — golden, silver or assorted colors of very fine lines with an umbrella like effect cascading slowly, RINGSHELLS — assorted ring patterns of different colors of one, two, three or five different colors, GOLDEN, SILVER, GLITTERING OR CRACKLING PALM TREES — a palm tree image with trunk -like different forms, ASSORTED TWO and THREE COLOR CHANGING CHRYSANTHEMUMS & PEONIES — two or three distinct color changes that resemble a round and weeping flower pattern, STROBES — a variety of bright twinkling shells, ASSORTED COLOR BROCADES — a dense golden, silver or assorted color effect ending at the tips with an umbrella -like canopy cascading and failing low, MULTI - BREAK SALUTE SHELLS — a variety of salute effects that incorporate multiple powerful reports into the display. South Miami 4(7110 SPAN SPANJOe F 390 - THREE INCH SHELLS, TITANIUM SALUTES — these shells explode into a burst of brilliant white lights and booming reports, ASSORTED COLOR, PEONIES & CHRYSANTHEMUMS — bursts resembling a round and weeping flower pattern, WHISTLES — a break of color, followed by whistles, FANCY STAR SHELLS — Assorted brilliant colors in various patterns, SPIDERWEBS — long hanging fine webs of gold or silver, ASSORTED COLOR & CRACKLING EFFECTS — assorted color peonies and chrysanthemums with crackling effects, WILLOWS - very fine lines with an umbrella like effect cascading slowly, ASSORTED COLOR BROCADES — a dense golden, silver or assorted color effect ending at the tips with an umbrella -like canopy cascading and failing low, WILLOWS - very fine lines with an umbrella like effect cascading slowly. 108 - FOUR INCH SHELLS, ASSORTED COLOR, PEONIES & CHRYSANTHEMUMS — bursts resembling a round and weeping flower pattern, WHISTLES — a break of color, followed by whistles, FANCY STAR SHELLS — Assorted brilliant colors in various patterns, SPIDERWEBS — long hanging fine webs of gold or silver, ASSORTED COLOR & CRACKLING EFFECTS — assorted color peonies and chrysanthemums with crackling effects, WILLOWS - very fine lines with an umbrella like effect cascading slowly, ASSORTED COLOR BROCADES — a dense golden, silver or assorted color effect ending at the tips with an umbrella -like canopy cascading and falling low. OVER 1,200 SHOTS — Assorted Finale Barrage, Titanium Reports, Whistles, Assorted Color. Tourbillions. South Miami 417/10 TO fl �e Fireworks Displays Unlimited, LLC., upon acceptance of this contract in writing, agrees to fulfill the contract in a workmanlike and professional manner. Accepted this day of On behalf of City of South Miami, Roger Carlton, City Manager of South Miami On behalf of Fireworks Displays Unlimited, LLC., Gary AAns, President South Miami 417110 OPENING BODY FINALE TOTAL SHELLS 2.5" SHELLS 72 72 3" SHELLS 30 180 390 600 4" SHELLS 18 162 108 288 CAKES 2 6 4 12 Fireworks Displays Unlimited, LLC., upon acceptance of this contract in writing, agrees to fulfill the contract in a workmanlike and professional manner. Accepted this day of On behalf of City of South Miami, Roger Carlton, City Manager of South Miami On behalf of Fireworks Displays Unlimited, LLC., Gary AAns, President South Miami 417110 10 3 " . Announcement Flash Light Salutes (w/ Tails) 2 2 ff 100 shot Assorted Multi -Break Special Effect Shells (Pre- Boxed) 20 3 " Assorted Fancy Star Shells 10 3" Titanium Thunder 4 4" Bumper Harvest Shell 4 4" Assorted Color Bees 4 4 " Spangle Chrysanthemum 4 4" Shell of Shells Chrysanthemum 170 3 " Assorted Chrysanthemum Peony Pattern & Reports 30 3 " Santore Bros. Special Multi -Break & Custom Chrysanthemum 120 4 " Assorted Color Chrysanthemum & Reports 40 4 " Large Spreading & Special Breaking Multi- Effect Shells 24 4 " Fancy Assorted Pastel Color 13 30 3 " Fancy Assorted Crossetti 8 4 " Fancy Assorted Crossetti 30 3 " Slow Duration Twinkling Brocade 12 4" Slow Duration Twinkling Brocade 100 Silver Palm w /Silver Tail 350 Assorted Color Comet 144 Flash & Thunder Report 2 100 Shot White Glittering with Red Pistil Fan 2 90 Shot Z. Cakes Color Falling Leaves with Blue Stars 1 150 Shot W Cakes Gold Willow Comets w /Green comet 2 90 Shot V Cakes Rapid Fire Blue Stars 2 120 Shot Z Cake Rapid Fire Zig Zag Red Stars 1100 Total shots • Enhancement Pre - Finale: 500 Flying Fish, Whistles Comets & Report Shells 100 2.5 " Assorted Colors Reports 30 3 " Assorted Color Star Shells 40 3" Assorted Fancy Color and Reports 60 3 " Color and Lightning Flashes 60 3 " Assorted Color Strobing 30 3" Fancy Gold Spider 30 3 " Extra Fancy Spider Web 50 3" Assorted Chrysanthemum and Peony 12 3 " Glittering Silver Color Changing Red, White and Blue 24 3" Silver Rain Chrysanthemum 12 3 " Color Changing Chrysanthemum 90 3" Titanium Report Opening: Body: Crossetti Tableau: Brocade Tableau: Special Effects: r� rk CITYOFSOUTHMIAMI JULY 4, 2010 $10,000.00 Duration: 12 -15 Minutes 10 3" Announcement Flash Light Salutes ( WZ Tails) 2 2" 100 Shot Assorted Multi -Break Special Effect Shells Pre -Box 20 3" Assorted Star Shells 10 3" Titanium Report . 4 4" Bumper Harvest Shells 4 4" Assorted Color Bees 4 4" Spangle Chrysanthemum 4 4 ". Shell of Shells Chrysanthemum 170 3" Assorted chrysanthemum Peony Pattern & Reports 30 3" Santore Bros Special Multi -Break & Custom designing Shells 120 4" Assorted Color Chrysanthemum & Reports 40 4" Large Spreading & Special Breaking Multi- Effect Shells 24 4" Fancy Assorted Pastel Color 30 3" 12 4" 30 3" 12 4" 100 350 144 Ground to Air Display: (Cakes) 2 100 Shot 2 90 Shot 1 150 Shot 2 90 Shot 2 120 Shot 1100 Shots Fancy Assorted Crossetti Fancy Assorted Crossetti Slow Duration Twinkling Brocade Slow Duration Twinkling Brocade Silver Palm w Silver Tail Shot Assorted Color Comets Flash & Thunder Reports White Glittering with Red Pistil Fan Z cakes Color Falling Leaves with Blue Stars W Cakes Gold Willow Comets w/ Green Comet V Cakes Rapid Fire Blue Stars Z Cake Rapid Fire Zig Zag Red Stars CITY OF SOUTH MIAMI JULY 4, 2010 $10,000.00 Duration: 12 -15 Minutes Page If 2 Enhancement Pre- Finale: Grand Finale: 500 Flying Fish Whistles, Comets d Report Shells 100 2.5" 30 3" 40 3" 60 3' 60 3" 30 3" 30 3" 50 3" 12 3" 24 3" 12 3" 90 3" Assorted Color and Reports Assorted Color Star Shells Assorted Color Report Color and lightning Flashes Assorted Color Strolling Stars Fancy Gold Spider Extra Fancy Silver Spider Assorted Chrysanthemum and Peony Silver Rain Chrysanthemum Glittering Silver Color Changing Red, White and Blue Color Changing Chrysanthemum Titanium Report l Size 2.5" 3" 4" Cakes PToElPr!gwram 100 690 268 14 Pieces: 1 1 3 302 April 15, 2010 Attn: Mr.Patrick Dulcio Special Events/ Marketing Coordinator And Procurement Specialist City of South Miami www.cityofsouthmiami.net Dear Mr Dulcio: Enclosed is our technical proposal for your July 4, 2010 fireworks display. Garden State Fireworks will comply with all the specifications listed in your request. Our display format, offers a "turn -key" method and is comprised of the following: - Fireworks as selected per the enclosed programs, including - assistance in aesthetic design for special events. - production schedule outline. - pre - display site visit in compliance with NFPA recommendations, - assistance in acquisition of all necessary permits. -all labor necessary to transport, install, discharge and remove your display. - safety equipment and persormel in conformation with the requirements of agencies having jurisdiction including California Licensed Pyrotechnicians as currently required by law and site representative for meetings and coordination of the display. -all trucking and transportation of equipment and material; including transportation permits. -all technicians have met DOT regulations and carry current health cards and CDL licensing. -all pyrotechnic devices have mandatory EX numbering as required by the Bureau of Explosives and the DOT for transportation on any roadway and/or waterway. -proof of State and Federal licenses. - insurance coverage in the amount of $5,000,000 with sponsor as additional insured; vehicle insurance in the amount of $5,000,000, as required by the DOT. - coverage of all GARDEN STATE employees under Interstate Workers Compensation and Employers Liability Insurance. GARDEN STATE FIREWORKS is proud to manufacture the most spectacular fireworks available. Be confident that you can count on the above mentioned assurances and you can also count on a large variety of the highest quality American made multiple break shells to be included in each program. In addition, your display site will have a staff of expertly trained and experienced pyrotechnicians. We at GARDEN STATE FIREWORKS look forward to the opportunity of working together with you. Thank you for your time and attention. Yours sincerely, / August N. Santore Vice President GARDEN STATE FIREWORKS INC. Visit our Website at: www.gardenstatefireworks.com TO. The liogoiablp M 'Mission $tod&-d and Members of the City Com FROM Roger A Carlton, Actilfg CityManitger sijBj Fourth of July Celebration DATE, April 19, 201.0 Pox the past 35 years the City of South Miami has provided a popular Fourth of July event. , This event has brought. many families iogether from all over the winify to share, in 61- '4 by celebration of our Nations lndp*fideuq.e. Our always taken pride y City has 41w celebrating this day with top rioteh activities and etuertaltment . followed by a spectacular fireworks display. Throughout the years, the City has provided spect4to rg With entertainment such as live . ftffisiic through vgoldu§ t ypes of b , an activities especially for children, various f6bd vendors, and give- ~: This event has increased in popularity throughout and scope the years, bringhi With the Oaocella the City of Coral Gables Crty of West M'iaiii,'Vlllage bf Pineerest, and Baptist Hospital t he attendance ace in our.celebiation has hnereased dramatically. Last;year attendance peaked at approximately 5,000 V90010. not if 9 years the City's cost for' this event was $52j 00,0� Last Year it cost o ago $2,6,0,00 " assistance from various sponsom in the amount f A00. (Attachment b $4 1 - , .. fit 1) The adopted FY 09/10 City of South Miami budget includes only $9,500 for fireworks and no additional allocation for the traditional activities, (Aft achment 2) The cost to provide 4 comparable event to last year would be approximately $30,000, leaving 4 budget shortfall of approximately $21,000without W sponsors ps- Tbe,tb ate a.tuunber of suggestions to resolve this problem: 1) Leave the Vy 69110 allaositioh ofsqymo as is, and sot -4 time limit of I -May 1 31 2010 to tago ppoasors� ps, W.c, will then set an , t 't q �i evwi tha equals this VuY allocation pjus any sponsorship dollars received. 2) Seek financial support from neighboring jurisdictions and Miami D.ade County, since our event has become regional it, nature. This could provide additional I funds to b o added to out ollue4on plus sponsorships. We Would stillegtablisli.activities only at the level of hud 9 lava6tilo: . 3} Should the City Commission decide to keep the event offerings at the previous years levels, combine I and 2 above and allocate additional dollars from contingency. This matter has been scheduled for a Manager's Report to receive direction regarding the 0 of July Fireworks Celebration at Palmer Park. Date: 4/28/2010 4th of July Celebration 2010 Expenditures /Budgets ftallc are vendor used last year but not this year Bold are vendor used both last year & this year Double( * *) are for new vendor Accounts Description Account Number Begin Balance Used Amount End Balance Parks &Recreation funds ( >ttt 5�tl�n8 5)43P10,S,539 usa sv9 +tmvs,M)ssml $ 800.00 $ 1,112.02 $ (312.02) Parks & Rec. /Firework Acct. 001- 2000 - 572 -4820 $ 10,000.00 $ 9,897.44 $ 102.56 Donation Account 001 -0000- 219 -7500 $ 8,050.00 $ 9,599.00 $ (1,549.00) Public Works 001- 1750 -519 -4620 $ 1,150.00 $ 1,150.00 $ Non - Departmental 001- 2100. 519.9920 $ 4,500.00 $ 4,500,00 $ N- �' �s," U,;' ��ss `,�.��^t�."c- r.�i„a�?":,��"��:: `�t..��`:5- ..`a3$;D'td1 %�,�:,�'Y4xt`;�750400'. w r s� i:.�, e^ t..., 26/ 2' S$ 46z+ a v, F zn .,r, .• �.` c, ?, }.��"�.s,rn'�'nt�l;•:at�' ". " >zr �'. {3.7,b$�}:6. Tab: Expenhoms 2010 Path: L \0ocumeno antl 2010 Page: l C(TV OP SOUTH MIAMI 200$ 2010 APPROVED EXPENSE BUDGET Clal , me-,�f -? iR�S PAGES Pi MR[CY-PAPER A