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Res No 048-10-13082RESOLUTION NO. 48 -10 -13082 A resolution of the Mayor and City Commission of the City of South Miami, Florida, Authorizing the City Manager to issue a purchase order to Xerox Audio Visual Solutions for installation of a V -brick Windows Medial Channel Encoder in order for AT &T U -Verse to transmit The City Channel 77 as part of their regular schedule, as per AT &T engineering documentation requirements, charging Video Encoder and installation in the amount of $9,197.00 to account 001- 2100 -519 -9920, entitled General Contingency, with a current balance of $36,546.89; Providing for an effective date. WHEREAS, in an effort to provide enhanced information to the citizens of South Miami, the Mayor and City Commission requested the transmission of Channel 77 via AT &T U- Verse: WHEREAS, the change will result in the City's Channel to be available beyond the boundaries of the City of South Miami; WHEREAS, the broadcasting of Channel 77 via AT &T U -verse will result in a more diverse audience; NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. That the City Manager is hereby authorized to issue a purchase order to Xerox Audio Solutions for installation of a V -brick Windows Medial Channel Encoder. Section 2. That the payment in the amount of $9,197.00 will be charged to account number 001 - 2100 -519 -9920, entitled General Contingency, with a current balance of $36,546.89 This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this og d"'( day of March, 2010. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: AND SUFFICIENCY LAURENCE FEI CITY ATTORN APPROVED- MAYOR / / COMMISSION VOTE: 5 -0 Mayor Stoddard: Yea Vice Mayor Newman: Yea Commissioner Palmer: Yea Commissioner Beasley: Yea Commissioner Harris: Yea South Miami an -Amen oW CITY OF SOUTH MIAMI 11111.f OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM 2001 To: The honorable Mayor and Members of the Commission Via: Roger M. Carlton, Acting City Ma ag From: Grernaf Reyes I MIS Manager b Agenda Item No.: Date: February 25, 2010 Subject: ATT U -Verse PEG Encoder Resolution: A resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to issue a purchase order to Xerox Audio Visual Solutions for installation of a V -brick Windows Medial Channel Encoder in order for AT &T U -Verse to transmit The City Channel 77 as part of their regular schedule, as per AT &T engineering documentation requirements, charging Video Encoder and installation in the amount of $9,197.00 to account 001 - 2100 -519 -9920, entitled General Contingency, with a current balance of $36,546.89; Providing for an effective date. The $9,197.00 cost is slightly less than half of the amount proposed from original vendor. Reason: Approval is sought through the attached resolution to issue a purchase order to Xerox Audio Video Solutions. The new equipment is needed in order to transmit Channel 77 via AT &T U -verse as part of their regular line of channels. The Windows Media Encoder is vital part of the requirements by AT &T. to the best of our knowledge the City of South Miami will be the first municipality in Miami Dade County to bringing information channel 77 to U -verse customer. Price: $9,197.00 Additional Expense: Please note that is also necessary to utilize a T -1 line from AT &T using the State of Florida Contract in the amount of $595.95 per month to complete the project. Source: Account 00 1-2100-5 19-9920 Documents: Proposed Resolution and Quotes from Xerox Audio Solutions, Digital Video Systems and Niche Video Products, Inc. AMR ) �wx eery. xeroix r49_=0__ 401W Hll-rACHI PoLycom- Audio Vistual SallutiOn-S 2601 Davie Road, Suite 260, Davie, FL. 33317 OFFICE: (954)472.3009 - FAX: (954)473-0205 Visual & Audio Presentation Systems - Digital Signage - Video Conferencing Mr. Gremaf Reyes Prepared By: J.C. Laucirica City of South Miami Email: jolaucirica@sbcg.com 6130 Sunset Dr. Phone:(954) 472-$009 x 15122 South Miami Fl. 33143 Terms:Net 30 With P.O. Phone: (305)663-6320 Freight: Prepaid CITY Product Description Cosk Total I V-brick Windows Media Channel Encoder 10/10OBT $ 4,529,00 $ 4,529.00 Ethernet With cable kit and remote control. 1 V-birick #W1-GOLD-CERT Gold Technical Support Service offering provides n1c n/c Hardware Warranty (Standard RMA), Software Updates and Product Support 2 Extron MDA Composite Video and Audio DA $ 169.00 $ 338.00 2 Extron RSU 126 Rack Shelf $ 82.00 $ 164.00 1 Middleatlantic LBP-6A 1" bar, 6 " offset $ 66.00 $ 66.00 1 Middleatlantic LBP-1A "L" bar $ 33.00 $ 33.00 1 Middleatlantic U2 Shelf $ 69.00 $ 69,00 2 APC; Smart-UPS 750VA USB & Serial RM 2U 120V $ 439.00 $ 878,00 1 V-brick Programming $ 450.00 $ 450.00 1 Misc. Cabling, Connectors and Hardware $ 350.00 $ 350.00 1 Rack Re-cabling, Clean Up and Installation $ 1,470.00 $ 1,470,00 1 Engineering to Include On Sight Visit and Copy of Flow Chart $ 850.00 $ 850.00 Note: Conduit and Electrical work to be done by Others Sub Total $ 9,197.00 Shipping & Handling Tax (if applicable) Total $ 9,197.00 2/22/2010 J. C. Laucirica Signature Date Account Manager Quotation Valid for 30 Days CONDMONS; The prima and terms on this quotation are not subject to verbal changes or other agreement unless approved in willing by SBG (Seller). All quotations and agreements are contingent upon availability of materials and subject to change due to circumstances beyond our control. Prices are based on costs and conditions eAstfing on the date of quotation, and am subject to change by the Seller before final acceptance. Typographical or mathematical entire are subject to correction. conditions not specifically stated herein shall be governed by established trade customs. All orders am subject to credit approval. Installation charges are based on the job site being available and ready for installation. Any delays caused by site contractors, work to be provided by other contractors, owners, personnel, architects, inspectors or other factors not controlled by the Seller are not the responsibility of the Seller and may result in additional charges for time, materials and/or storage. Shipping charges, If not Indicated otherMse, are additional. BRAND MODEL DESCRIPTION PRICE QUOTE: 64169 Wwn mown a- awn"'. ; ii ®® CITY OF SOUTH MIAMI 6130 Sunset Drive DATE: VALID: 02- 17.2010 30 DAYS t H °a E WISE South Miami, FL 33143 FOB: ORIGIN ® PHONE: 3056636320 fht66nAl.YS �b1 K Gremelf Reyes CELL: - gmmaapitvotsouthmiami net FAX: Wit be inumled pmvidnglor BRAND MODEL DESCRIPTION PRICE O EXTENDED Scope of Work The Broadcast racks will be Whomeleryrewlred to expand Me existing infrastructure so to acco nsaide the requirements of the ATT U•Verse System. A new is input/ is output matrix Wit be inumled pmvidnglor coonectfon and adaptive Input to the PEG Encoderand the IXlys Flesh Encoder, as well as the existing cable network. The System MonrYonng will be mconliguned will, the addition of a 17 "LCD monitor and speaker, with the existing 3 LCD Monitors being dedicated via the Matrix to the 3 System Outputs. Inlet He Spinnaiier3005 ATT U40ne, PEG Encoder as per ATT EdOnaedag DOCUmenlallon 54 ,995.00 1 84.995.00 ended MAVPIus1616AV 161n/ 16 Out Composite Video and Stereo Audio Mount with RS232 Control 83 .408.00 1 $3,463.00 DVS Paris connectors and Cable to Install Equipment Listed 5311.00 1 $811'00 DVS Inelall Installation and Commissioning $2.703.00 1 $2,703.00 NOTE: To ensure correct functionality as per ATT's requirements an additional T1 Internet connection will need to be installed and deddated to the PEG encoder. This TS line installation, termination or service contract is not covered underneath the confines of this specification. -!� PREPARED BY SCOTT PULMAN DESIGN ENGINEER EMAIL scottp @digttxivldeosystems net SUBTOTAL SHIPRING $11,997.00 TBD .. ACCEPTED $Y DATE I: ' ` •:TAX ' N7A ' $11997:00 .,.::. ,.,,:: ._._.:• .., .....,..' ...., ..`.... ,: ...:� .� ,: TOTAL. T• $ Thank Youl OMING FREIGHT AND ANY APPLICABLE SALES TAXES WILL BE ADDED-TO FINAL MVOICE IF NOT REFLECTED ON 7HY5 QU ;: , . , • """� PRICES BASED ON ESTABLISHED TERMS OR.CASH I CHECK FORM OF :PAYMENT *^' •�'' -� DIGITAL VIDEO SYSTEMS PHONE: 786 - 331 - 2500 3270 Excutive Way FAX: 305.693 - 5294 Mimmar, Ft. 33026 Client: City of South Miami Quote Date: 2/24/2010 Address: 6130 SW 72nd Street Valid Until: 3/26/2010 City of South Miami Beach, FL Est. Delivery: 3 - 4 Weeks Contact: Gremaf Reyes Phone: (305) 796-4069 Fax: email: GReyes @cityofsouthmiami.net Salesperson: Karim Miteff Phone: (407) 421 -8003 Cell email: karim @nichevideo.com Estimate: Playout Server /AV Room System Upgrade for AT &T U Verse Streaming ITEM QTY 1 4TEMDESCRIPTION� Estimate; Pla out Server /AV Room S stem Upgrade for AT &T U -Verse Streamin UNIT COST $12,000.00 EXT COST $12,000.00 —e entire project to completion includes: PInte ration,Testin & Onsite Installation of inlet Spinnaker 3005 Streaming Web Encoder -- Re-wiring and modifications to existing setup to accommodate Spinnaker unit and streamline current playout s stem's ease of use Additional converters and distribution amplifiers All Cabling, Rack & Wiring Accessories — Onsite Labor and System Orientation — Associated Travel and Related Expenses -- Shipping FOB Destination -- The cost projected will not exceed $12,000. The client agrees to pay Niche Video Products, Inc, the total price for the products in Net 16 Days. Subtotal: This quotation does not include applicable taxes or shipping charges which will be added to the Est. Sales Tax: invoice. Est. Shipping'. Total: $12,000.00 $12,000.00 By signing below, the client, hereby represented by the undersigned, confirms acceptance of the terms and conditions of this quotation. Signature: Name: Date: Headquarters: 1339 Canton Road, Suite B o Marietta, GA 30066 o 770.499.1899 Ramon (Ray) Flores AT &T Florida Area Manager — External Affairs 150 West Flagler Street - Suite 1910 Miami, FL 33130 Office: (305)347-5455 Cellular: (305) 343 -0020 November 23, 2009 Via U.S. mail and email Roger M. Carlton Acting City Manager City of South Miami 6130 Sunset Drive Miami, PL 33143 -5093 Re: AT &T U- verses"- Request From City Dear Mr. Carlton: This is in response to your letter dated November 16 asking for information from AT &T. 'Thank you for your interest in AT &T U- versesM TV service. You requested information about AT &T providing the capability to carry the City's public, education and government (PEG) programming and deliver such programming to residents that subscribe to AT &T's U- versesM TV service (this would be pursuant to Section 610.109, Fla. Stat.). Please find attached several documents regarding AT &T's PEG service. Please share these with the personnel that are involved in the PEG channel operations at your City. One of the documents is a PEG Service Survey for the City to complete. If the City would like to pursue a PEG channel from AT &T, please complete the survey and return to me to enable AT &T to better understand the technical details about your current PEG programming configuration. Following receipt of the completed survey, I would schedule a meetinglconference call with your City's PEG staff and AT &T's PEG implementation contacts to discuss the technical information required to stream the City's PEG programming to AT &T's network. If you have any questions about the enclosed documents, please contact me. Sincerely, Ramon y) Flores Attachments AT &T U- verses" brings consumers a revolutionary new entertainment experience. AT &T is the only national provider to offer a 100- percent Internet Protocol (IP) -based video service, AT &T U -verse TV, which delivers a new level of service Integration and features that are unmatched In the marketplace. AT &T U- verse56 offers consumers a compelling variety of TV, internet and voice packages to customize their entertainment experience. AT &T customers can choose from a variety of TV packages — U100, U200, U300 and U450 — and a unique family- friendly programming package, U- family, which includes the best family - oriented TV channels. w PEG content must be converted to an IP video stream for transmission on AT &T's U -verse TV service. The format is Microsoft Windows Media 9, encoded at 1.25 Mops per stream /channel with a resolution of 480x480. More detailed technical specifications will be provided upon request. User Experience PEG on AT &T U -verse TV gives customers more choices — they can choose to watch programming provided by their own community as welt as programming provided by other participating communities within the surrounding designated market area (DMA). Similarly, a PEG provider's programming is available not just to customers within their own community, but to all AT &T U -verse TV customers throughout the DMA. All PEG programming is conveniently located on Channel 99. Customers can access PEG programming on Channel 99 in a number of ways: by selecting "Government, Education and Public Access" from the 'live TV" section of the Main Menu; by accessing the "Guide" and scrolling to Channel 99; or simply by entering "99" on the remote control. Screen Samples The following are samples of various PEG screens on U -verse TV. esgiptton: Channel 99 on AT &T U -verse TV Customers can access PEG programming directly from the U -verse TV Main Menu. 6escrintion: AT&T U -verse TV Main Menu Customers may also locate PEG content through the U -verse TV programming guide. Information Subject to Periodic Revision V.1 Upon selection of a community, customers will see all the channels offered by that community along with a preview screen showing the selected channel's programming. Below the preview screen, a description of the selected channel is displayed. Description: AT &T U -verse TV Program Guide Once a customer selects Channel 99, they will see a list of all the communities that are delivering programming to AT &T U -verse TV. For added convenience, U -verse TV will take the customer back to the most recently viewed community. Description: List of available channels and preview screen for a particular community PEG programming can be viewed in the preview screen, or enlarged to a full- screen view by pressing the "OK" button on the remote control. Des rc iotion: AT &T Uwerse TV lists all communities offering PEG programming in the DMA Description: Full screen view of PEG programming Information Subject to Periodic Revision VA PEG Specifications Encoder information: The city's encoding equipment must meet the following Video Encoding Format (no captioning) 'Windows Media Video 9 VC -1 Main Profile Audio Streaming Bandwidth ' 96 kbps Audio Sample Rate : 48 kHz Streaming Protocol ..... .... Windows Media Video 9 VC -1 Video Encoding Format (with Advanced Profile closed captioning) ...__.___.....,._..._ ..... ; CC 608 standard ..........:....._...,..,...,,,......___..,......_...._. " Video Streaming Bandwidth ........._.._...,..._..,._..... 1.25 Mbps Input Video Format ..._.__._,.,..,_ . NTSC . .._.._..._ ___i._.._ Frame Rate __....._...._. .. .. .... ... ... _.,, 130/29.97 fps Scanning Type ._._ .......... ...... ....._. .. Non interlaced ...,..,..... ........ _ ..__.... . Key Frame Distance _. 4 Seconds Buffer Size ` 2 Seconds Output Resolution ; 480 x 480 Aspect Ratio ' 4:3 _ .._ ._ ............ .. ..._..,.. Audio Encoding Format ,..._ _......__.. _ ............... ; WMA (Windows Media Audio) Audio Streaming Bandwidth ' 96 kbps Audio Sample Rate : 48 kHz Streaming Protocol ..... .... HTTP ... ........_._ .. . . Streaming Mode . ........... ........._.. ..... ..,......,.. Constant Bit Rate __ .... .. ....... .. ....... ...... ,........... . _ ..._...,._.... Streaming Format Unicast Inlet Technologies Addressing _, .... Public iP Address _.. ............. ...,� ,... _...... .,._......_. _, Output ...— ..._ -__... _. ASF Network Putt 'If Secondary Audio Programming (SAP} is required, please contact your AT &T Community TV Uaison (CTVQ for additional Information. AT &T strongly encourages the use of stand- alone, dedicated hardware -based encoders that meet these specifications, AT &T has tested and certified that the Inlet Spinnaker 3005/3205 encoders are compatible with its PEG service. However, AT &T assumes no liability, and makes no warranties, express or implied for this equipment. Regarding third -party vendor equipment: AT &T does not endorse or certify any third -party equipment mentioned herein.. With respect to such equipment, AT &T assumes no liability, and makes no warranties, express or implied. While the city may select and use encoders not listed here, please be advised that there is a potential for degraded signal quality, as well as increased operational overhead, if alternative encoders not meeting these specifications are deployed. Other than Inlet, AT &T has not certified the specific models listed below, though they have been identified as compatible with AT &T's U- verse PEG platform and /or known to be in use by PEG programming providers for the purpose of delivering PEG programming to AT &T's network. Information Subject to Periodic Re ors` 4r rr llg, �t..v r Vendor a £ ncoder Models .;, Confa# If'for3ma):16n: Inlet -Spinnaker Series; Inlet Technologies .. : 919.856,1080 wwwinlethd.com - Vbrick Windows Media Sales: + Series ! www.vbrickcom /products -i Vbrick Technical Support: 203.303.0222 ViewCast Niagara Series Mike Masinelli i Corp. % •GOStmam Series I mikem@vlewcast.com i i 972,488.7162 •StreamZ Series Sales: 905.9469666 x212, Digital •TouchStream Series % sales.na @digital- raplds,com Rapids - Support: 905.946.9666 X113 1 supportma@digital- i rapltls,rom Ashli Meske Granicus i simul- stream ',' Granicus, Inc. 415.35.7.3618 x1433 asittlm @granicus.cdm swagit David owusu Productions ` Swagit EASE ! Director Streaming Video 214.432.5905 800.573.3160 1 core @swagit.com bttp: / /wwwswagrt.com/ i ` the city should verify that Its encoder supports the sped liratlons required for the city's PEG programming, Information Subject to Periodic Re Audio: Audio signal handoff must meet VC -1 codec standards. Audio may be mono or stereo. Decibel (db) levels should be adjustable. Transport: The following parameters apply to the Internet access transport: • Internet transport access with 1.5Mbs of dedicated network bandwidth per stream. • One (1) dedicated public IP address per stream. This should include default gateway and DNS addressing. • TCP port 5000 shall be configured and open inbound through firewalls to the encoder. A city may choose to acquire dedicated Internet bandwidth using an AT &T transport product, or may use other transport services provided the above bandwidth and streaming parameters are met. if the city wishes to order AT &T circuit(s), please work with your local Account Team for detailed product information pricing. Information Subject to periodic Ri PEG Service Survey Municipality, State: Total # of Channels Requested: Date Survey Completed: Elaiirieil Channel Name & Channel Number Cable Provider Type (Government; Education, PoblicACCess) Is channel used 7x24 by the Municipality? Programming Type on Channel and Source of Programming [Live, Stored /Prerecorded Content, Digital Stream, other, etc.] Does the cable company insert programming onto this channel or provide a switching function downstream from the local programming source for this channel? Exact Location of Video Equipment (Address, City, State, Zip, Of#m#, floor) Does the provider plan on relocating or move in the next 6mtbs, 12 mths? Video Source Signal Hand -off format (Component, Composite, S- Video orSDI) Is the audio source signal stereo or mono? Balanced or Unbalanced? Does the site currently provide Closed Captioning? Does the site currently provide SAP (Secondary Audio Programming)? SAP USAGE (if using SAP, please advise what percentage ofthetimewill secondary audio be aired? Any additional information regarding the channel? Site Primary Contact Primary Contact (Area Code) Phone Primary Contact (Area Code) Fax Primary Contact (Area Code) Cell or Pager Primarycontact Email Telco Facilities Min. Pt of Entry (MPOE) (DMARC) address - if different from above (Address, City, $fate, Zip, Offlm# , Ar) Telco Facilities Site Primary Contact - if different from above Primary Contact (Area Code) Phone Primary Contact (Area Code) Fax Primary Contact (Area Code) Cell or Pager Pdmary Contact Email Page 1 of 4 V.3 Qohnnet2 Channel Name & Channel Number Cable Provider Type (GOVemment, EdUMMOV, PubllcAccess) used 7x24 by the Municipality? -is ProgrammmgType on Channel and Source of Programming [Live, stored/Pre-recorded Content, Digital Stream, other, etc.) Does the cable company insert programming onto this channel or provide a switching function downstream from the local progmmming source for this channel? Exact Location of Video Equipment (Address, Qi K State, Zip, Offlw# floor) Does the provider plan on relocating or move in the next 601ths, 12 mths? video source Signal Hand -off format (Component, Composite, S -Video or SDI) Is the audio source signal stereo or mono? Balanced or Unbalanced? Does the site currently provide Closed Captioning? Does the site currently provide SAP (SecondaryAudio Programming)? SAP USAGE (if using SAP, please advise what percentage of the Urnewill secondaryaudio be aired? Anyadditionai information regardingtheehanne1. Site Primary Contact Primary Contact (Area Code) Phone Primary Contact (Area Code) Fax Primary Contact (Area Code) Cell or Pager Primary Contact Email elco Facilities Min. Pt of Entry (MPOE) (DMARC) address - if different from above (Address, City, State, Zip, Office#, Rr) Telco Facilities Site Primary Contact- if different from above Primary Contact (Area Code) Phone Primmy Contact (Area Code) Fax Pdmary Contact (Area code) Cell or Pager Primary Contact Email Page 2 of 4 V.3 Channel 3 Channel Name & Channel Number Cable provider Type (Govemment, Educatlon, A&icAccess) is channel used 7x24 by the Municipality? ProgrammingType on Channel and Source of Programming [Live, Stored/Pre- recorded Content, Digital Stream, other, etc.) Does the cable company insert programming onto this channel or provide a switching function downstream from the local programming source for this channot? Exact Location of Video Equipment (Address, City, State, Zlp, Ofce#, Floor) Does the provider plan on relocating or move in the next 6mths, 22 mths? Video Source Signal Nand -off format (Component, Composite, S -Video or SDI) Is the audio source signal stereo or mono? Balancedor Unbalanced? Does the site currently provide Closed Captioning? Does the site currently provide SAP (Secondary Audio Programming)? SAP USAGE (if using SAP, please advise what percentage of the time will secondary audio be aired? Any additional Information regarding the channel? Site Primary Contact Primary Contact (Area Code) Phone Primary Contact (Area Code) Fax Primary Contact (Area Code) Cell or pager PrimaryContactEmaii Telco Facilities Min. Pt of Entry (M1POE) (DMARC) address - if different from above (Address, MY State, Lp, Ofh'ee #, RV Telco Facilities Site Primary Contact- if different from above Primary Comact(Area Code) Phone Primary Contact (Area Code) Fax Primary Contact (Area Code) Cell or Pager Primary Contact Email Please note: /fyouhave more than 3 Channels, please feelfine to copyand paste to listtheremaininglnformation foryourexistingehannels Page 3 of 4 v.3 Municipality, Stater Total # of Channels Requested: Cate Survey Completed: Page 4 of 4 V.3 Internet TI quote Reyes, Gremaf From: BUONOMO, MIRIAM (ATTOPS) Imb0481 @att.com] Sent: Thursday, February 25, 2010 11:39 AM To: Reyes, Gremaf Cc: HENSCHEL, MATT S (ATTOPS) Subject: Internet T1 quote Page I of 1 Hi Gremaf: Long time since we've talked, I know you have been dealing with Matt and that is fine since him and I are a team. Per Matt you need a quote for an internet circuit, here it is: This is a circuit through the MFN State of Florida which we find very attractive in price and the beauty is that there is no contract to sign, you do have to be a State of Florida Agency. Below is the price. Frame Relay 1.5 $342.11 X165_25 Total$507.36 Without router Renting Router add 88.59 Total$595.95 Let me know when you would like to talk about it. Best regards, ll . * +u• ATT GEM -SE Account Manager Tel: 305 569 -7325 Cel: 305 582 -9485 2/25/2010