Res No 263-10-13297RESOLUTION NO. 2 6 3 -10 -13 2 9 7
A Resolution of the Mayor and City Commission of the City of South Miami, Florida
authorizing the City Manager to approve the purchase in the amount of $8,208 for the
replacement of playground equipment (swing sets) at Dante Fascell Park through Site
Creations; as part of the scope -of -work through the awarded FRDAP grant ( FRDAP —
Dante Fascell, Account number 114- 2000 -572- 6302); providing an effective date.
WHEREAS, the city has entered into an agreement with FRDAP for a grant for Dante
Fascell Park and,
and,
WHEREAS, the scope of work approves replacing the playground equipment (swing sets);
WHEREAS, it is deemed by the Park Safety Inspector to change these apparatus due to age
limitations; and,
WHEREAS, Site Creations is the lowest of three bids in the amount of $8,208; and,
WHEREAS, the replacement would be an enhancement to the park and eliminate any
safety concerns regarding the present playground equipment (swing sets); and,
WHEREAS, the swings would accommodate more participants using this park.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA:
Section 1. The Mayor and City Commission authorize the City Manager to purchase the
replacement of playground equipment (swing sets) from Site Creations in the amount of $8,208,
through the FRDAP grant, (FRDAP -Dante Fascell, Account number 114- 2000 -572- 6302).
Section 2. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 7th , day of December , 2010.
CITY ER
READ AND APPROVED AS TO FORM:
/I
to) . .
NIA,
LV/Is)'ly �
COMMISSION VOTE:
4 -0
Mayor Stoddard:
Yea
Vice Mayor Newman:
Yea
Commissioner Beasley:
Yea
Commissioner Palmer
absent
Commissioner Harris:
Yea
South Miami
Olunencac i
jrCITY OF SOUTH MIAMI 111
OF THE CITY MANAGER
7 INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor Stoddard and Members of the City Commission
Via: Hector Mirabile, Ph. D.
City Managex /6
From: Maria E. Stout -Tate, Director
Parks & Recreation Department
Date: December 7, 2010 ITEM NO. II
Subiect
A Resolution of the Mayor and City Commission of the City of South Miami, Florida authorizing
the City Manager to approve the purchase in the amount of $8,208 for the replacement of
playground equipment (swing sets) at Dante Fascell Park through Site Creations; as part of the
scope -of -work through the awarded. FRDAP grant (FRDAP —Dante Fascell, Account number 114-
2000 -572- 6302); providing an effective date.
Backnround
The City of South Miami has entered into an agreement with FRDAP for a grant for Dante Fascell Park.
This grant will benefit the purchase of playground equipment (swing sets)for Dante Fascell Park.
Authorizing the City Manager to purchase playground equipment for Dante Fascell Park through the
vendor Site Creations, in the amount of $8,208. These aging playground equipment (swing sets) need to
be replaced due to excessive wear and tear.
Updating this park through the utilization of this grant, will enhance the area and provide needed
renovations.
Cost: $ 8,208.00
Funding Source: FRDAP Grant
Backup Documentation: Proposed Resolution
Account Balance: $ 45,154.00
C ate'+ P.O. Box 50760
"Mtti,'�
Jacksonville Beach, FL 32240 Quote
Phone: 904 -241 -2240
Fax: 904 - 241 -2243
.^"- `:v1 -@: �.:x ^K: L-iC >•.a.-5.5, ,.:L..4u_ Today's Date: 10121/10
"Quality, Service and Innovation"
Terms:: Net 30
Sales Person: Jan Darsey
Entered by: Jan Darsey
Quote To:
City of South Miami
Bill To:
City of South Miami
6130 Sunset Dr
South Miami, FL 33143
Doug Baker
Qty. Description - Line Total
2 2 -Bay Arch Swing w/ tot and belt seats $2,730.00 10% $4,914.00
Freight $798.00 $798.00
Installation $2,500.00 $2,500.00
TOTAL DUE $8,208.00
Price Protected for 30 days from date of Quote.
Piggy backing off of the Clay County Bid # 0809 -03
This quotation on the goods named, is subject to the conditions noted below:
Unless specifically listed all ouotes DO INCLUDE: freight, standard colors; sales tax
Unless specifically isted above all Quotes DO NOT_iJNCLUDE: Anchor Bolt Placement, Border Timbers, Border Timber Stakes, Concrete
Footings, Concrete Slab, Electrical, Engineered Drawings, Engineered Footing Details, Engineered Slab Details, Excavation, GC
Involvement, Geo -tech Testing, Mot - dipped Galvanizing, Impact Fees, Inside Delivery, Inspections, Insurance Subrogation, Landscape
Fabric, Lift gate Forklift, Offloading, Assembly, Installation, Painting, Permits, plumbing, Removal and disposal of any existing equipment,
Replacement Fill and /or Sod, Safety Surfacing, Security, Site Work, Storage, Sub - surfacing, Survey Work, Underground line location,
Underground Obstacle Removal, Utility Inspections, Utility Responsibility.
SALES / USE TAX:
exemption certificate must be on file. If delivery location is outside the State of Florida then the customer will be responsible for paying all
applicable Sales & Use taxes on the Items listed above.
Approval and acceptance of this proposal may be executed by signing below and faxing back to 904 - 595 -0011. If a Purchase Order is
required by your company, please forward one along with a copy of this quotation to 904 -595 -0011.
Company:
Signature / Authorized Purchaser: Title:
Date:
NOTICE OF DECISION BY THE BOARD OF COUNTY COMMISSIONERS OF
CLAY COUNTY, FLORIDA, ON BID NO. 08109-3
Various Equipment and Amenities for Parks and Playgrounds
In accordance with the provisions of Section 120.57 (3), Florida Statutes, notice is
hereby given and posted of the decision of the Board of County Commissioners of Clay
County, Florida (hereinafter the "Board ") with respect to Bid No.: 08/09 -3. Bids were
opened on December 2, 2008. On January 13, 2009, the Board during its regular
meeting rendered its decision to post the notice of intent and to award the bid to various
vendors immediately following the 72 -hour posting period provided no protest is filed.
Attached hereto is a Bid Recommendation for Bid No. 08/09 -3. The decision of the
Board is final. Failure to file a protest within the time prescribed in Section 120.57(3),
Florida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida
Statutes.
Date of Posting:
Time of Posting:
Fritz A. Behring
County Manager
Date of Removal:
Time of Removal:
Initials: Initials:
BED a2ECOMWNDATION SHEET
December 2: 2008
(Please Highlight Bid to Be Recommended)
BID #0.8109 - 3
Various Equipment and Amenities for Parks and .Playgrounds
BIDDERS
BOND
BASE BID
Qitele Playgrounds
WA
See }tttaclied
Site l'reafiions
WA
See Attached
Advanced Recreation
NSA
ee A ched
vC i er Rec er anon
N/—A
See Attached
NoFaultSnortQrQUn
St,$
9 $ttacl"e
M a Constructors
ids
See Attached
Rids Playj rc
NIA
See Attached
S'ortsSunxl roue
WA
See Attached
Musco Snorts "iit��
NIA
SeeAtlached
RCP Shelters
WA
5eeAttached
I S Products
hVA
uac e
Koo Plav2rounds
IAA
See Attached
REP Services
WA
See Attached
Piav ft Safe
WA
See Attached
Site ,Horizow
NIA
See Attached
Staff .Assigned to Tabulate Bids and Make Recommendations!
NAME
Tom P 'ce
TITLE
Division Director
ItECO1dM ENDA'I'ION
It is staff s recommendation to accept all bids submitted except that of Kids Play Inc
as -they not comp3y w4th bid instructions All bids are awarded based upon the %
discount offered for Rmducts and service
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OCT -18 =2010 11:31 FROM:
9549870976 70:13056687208 P.2/4
. . .... ....__ ........._.. -l- --- ,_...
�y
MIRACLE
�"'
Sales Representative
Miracle of South Florida
Connie'Brovm
4581 SW 25th Avenue
Fort Lauderdale, FL 33312
Phonm (954) 367 -3057 Pax: (954) 987-0976
Prepared City of South Miami
For: 8130 Sunset Drive
South Miami, FL 33143
dbaker@cityofsouthmiami.net
Paymcml Doug Baker (305)663.6319
Accounnug
Contach,
Quantity Item (Number
1 360757
1 71485245
1 7148524T
Equipment Quotation
Quote Number:
23105164
Quote Date:
1011512010
CastomerNumber
$3,511.00
Terms of Sale;
$1,482.90
�
Customer Class: 1. Parks & Rec
Shipping Method:
Rest Way
Freight Terms:
Prepaid
Approximate Ship Date:
ASAP
Cost PO Num:
Location; City of South Miami P& It
5800 SW 66th Streot
South Miami, FL 33143
shlppinv/
Pellvery
C.antacu
Description
DougBaker (305)668 -7207
8SK8L DKBI) -ST FAN /C}B RIM NYL NT,P"XD -48" P7(T
5"01) ARCH SWG FRAME W/4 S/P SEATS MC
5" OD ARCH SWG FRAM& W/4 36013 TOT SEATS MC
Special Colors:
Please provide a copy of your sales tax exempt certificate W /order.
Price Each Price Total
$1,155.00
$1,155.00
$3,326.00
$3,326.00
$1,511.00
$3,511.00
Equipment T�otal;
$7,992,00
Freight:
$1,052.60
Installation:
532,603.64
Discount:
$1,482.90
�
SubTatnl: ,
Grand Toth $10,165.34
Notes:
Prices do not include site preparation, assembly, installation, site security, storage, building permits and related fees (1f required). Patin
Beach Co SD Bid #I OC -546,
a
for reaetrtnga llowebasdisejmmateMlrarteaaa I
proper tar rxemption eerineateto dfirasieReereation.
4oMpaw,
Aeeeptod By
Rep #:23 order #:23105164
Printed Name
fW9 ae
Date
Page I of
' REP SERVICES, INC. �+°�•
Experts at Play Fa Outdoor Spaces ES 1 1MATE
This Estimate has been prepared by:
Rep Services, Inc.
902 Waterway Place
Longwood, FL 32750 - -3573
Page 1 of 2
Proposed
City of South Miami
Ship To:
City of South Miami
Terms: See below
To:
Recreation Department
., 47
All Others: `50% down, Balance Prior to Shipment
Recreation Department
862.71
`Note: Orders less than $5,000 require check with order
6130 Sunset Drive
$10,948.86 ,.
6130 Sunset Drive
South Miami, FL 33143 -6319
South Miami, FL 33143 -6319
Attn:
Doug Baker
Attn:
Doug Baker
Phone:
305- 663 -6319
Phone:
305 - 663 -6319
Fax:
Fax;
Project No:
6594
Project Name:
Dante Fasceil Park
Project Contact: Doug Baker
Proposal No:
6594.01
Proposal Name:
Dante Fascell Park-Swings
Project Location: 5800 SW 66 Street
Proposal Expires:
10/3/2010
South Miami, FL 33143
Proposal Date: 91312010
For Questions Contact. Jacqui Rohrborn Phone: 407 -831 -9658 E -Mail: jacqui @repsemices.com
Sales Consultant: Debbie Levine Phone: 561. 353 -0980 E -Mail: dievine @repservices.com Option:A Rev: -1 Input By: JR - 9/3/2010
Vendor: Landscape Structures Proj Drawings:
525983 Freight: Prepaid Ship Method: Best Way FOB: Destination
Part No Qty Description Unit Wt Unit Price Net Price Ext Price
Indep. Swings IP100050C -010 2 5ARCH SWING 2 PLACE UNCOATED 2 220 2,215.00 -2.0% 2,170.70 4,341.40
BELT
IP111579C -009 2 5ARCH SWING ADD 2 PLACE UNCOATED 152 1,693.00 -2.0% 1,659.14 3,318.28
CHAIN 2 FULL BUCKET
Total Product: 744 $7,659.68
Discount per the Clay County Contract #08109 -3: $156.32
Freight Charge: $862.71
Landscape Structures Total: $8,522.39
Vendor: D W Recreation Services, Inc.
525989
Part No Qty Description Ext Price
Custom INS -LSI 1 Equipment installation -Landscape Structures Arch Swings 2,426.47
2 Sets - (1) Bay Belt Seats (1) Bay Full Bucket Seats each
D W Recreation Services, Inc. Total: $2,426.47
Generat Terms of sale and Proposal Summary
Gov't & Preferred Customers: Net 30
Product:
$7,659.68
With Credit Approval: 50% down, Net 30
Installation:
., 47
All Others: `50% down, Balance Prior to Shipment
Freight:
862.71
`Note: Orders less than $5,000 require check with order
Estimate Total;
$10,948.86 ,.
Notes
Estimate for (2) -2 Say Arch Swings
(1) Bay with Belt Seats each
(1) Bay with Full Bucket Seats each
Clay County Contact #08/09.3 discounts and Installation: Landscape Structures 2% discount; installation 40% of list price (Installation does not include site
prep, slabs or engineered footings)..
Landscape Structures, Inc.:
When placing an order, please select colors from those shown on the back Inside cover of the catalog.
WRITTEN COLOR SELECTION AND SUPPORT OPTION (DIRECT BURY, SURFACE MOUNT, OR OTHER) MUST ACCOMPANY SIGNED PROPOSAL
Estimated pricing may change without notice. SERVICES, 902 Waterway Place - Longwood, FL $2750 -3573
REP P S E R� � V ��,' 1.61 • 407,831.9668 (P) - 407.834.5366 (F) - 800.992.5357
For a format proposal, please contact us. II{ r
6�i' Experts at Play Pi Outdoor $paces wa w "tease v ces.com sates @repservices.com