Res No 253-10-13287RESOLUTION NO. 253 -10 -13287
A Resolution of the Mayor and City Commission of the City of South Miami, Florida,
authorizing the City Manager to purchase 17 mobile data system client software licenses,
software support and configure the system for the addition licenses from USA Software Inc.
for a total cost of $16,435.00 being charged to account number 608- 1910 -521 -3450 (State
Forfeiture Contractual Services), providing for an effective date.
WHEREAS, USA Software, Inc. is the manufacturer and supplier of the Police
Department's Mobile Data System software; and
WHEREAS, the Police Department needs 17 additional Mobile Data software licenses to
properly operate the Mobile Data system at a cost of $13,515.00 and configure the system for the
additional licenses at a cost of $1,000.00, and
WHEREAS, USA Software, Inc. provides maintenance and technical support for the
additional licenses for their MobileFile 2000 software at a cost of $1,919.74; and
WHEREAS, the funding for this request will come from the State Forfeiture Contractual
Services account 608 - 1910 -521 -3450 for a total cost of $16,435.00
Section 1: The City Manager be, and hereby is authorized to purchase 17 Mobile Data software
licenses, to configure the system and maintenance agreement for the additional licenses from USA
Software Inc. to be charged to account number 608 - 1910 -521 -3450 (State Forfeiture Contractual
Services),
Section 2: That this resolution shall effect immediately upon approval.
PASSED AND ADOPTED this 7, th day of December, 2010.
ATTEST:
CITY CLERK
Read and approved as to form and
Sufficiency:
4g -j
CITY ATTORNEY
APPROVED:
�� /Z�c���1-
MAYOR
Commission Vote:
4 =0
Mayor Stoddard
Yea
Vice Mayor Newman:
Yea
Commissioner Beasley:
Y"---"--
Commissioner Palmer:
absent
Commissioner Harris:
Yea
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
To: The Honorable Mayor and Members of the City Commission
From: Hector Mirabile, Ph.D, City Manager /, pool
Date: November 24, 2010 Agenda Item #
Y,
5
P u
Subject: A Resolution of the Mayor and City Commission of the City of South Miami, Florida,
authorizing the City Manager to purchase 17 mobile data system client software
licenses, software support and configure the system for the addition licenses from
USA Software Inc., for a total cost of $16,434.74 being charged to account number
608 - 1910 - 521 -3450 (State Forfeiture Contractual Services), providing for an effective
date.
Background: The Police Department's Mobile Data computer system requires 17 additional software
licenses for proper operation of the system. USA Software, Inc. is the manufacture
and supplier of the Police Department's Mobile Data System software and will
provide maintenance and technical support for the additional licenses.
Cost: $16,434.74
Funding Source: 608 - 1910 -521 -3450 State Forfeiture Contractual Services
with a current account balance of $0.
Backup Documentation:
❑ USA Software Proposal
au-",E-
Phone 954.436.3911 Fax 954.431.2641 WEB www.usa- sofGVare.cam
Agency South Miami POHCO Department Attention: Chief Martinez
Address 6130 SW 72nd Street Phone: 305.663.6301
city South Miami, Florida 33143 Date: 11116/2010
email omadinezdecastro @cityofsouthmiami .net Proposal #: SMPD111510M
crimofito Information ManagomentSysterr
SQL VERSION
cost,, t ''i Produc#. QTY.r,1:` `tiQ :r;i ::::Total .•.t.'.'
:- MDS (me'(mbbile: Data':8YStem)
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MDC1 17 MDS Client $ 796.00 $ 13,515.00
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NON-DISCLOSURE
This proposal has been prepared by the sates divisions of USA Software, Inc. and Is a confidential
document that contains Ideas, concepts, methods and Other P100etaryinromratton.
Readers are to treat the fnronneflon contained herein as congdentlat and may not copy or reproduce any
of these materials for distribution outside of their organization without the written permission Of USA
Software, Inc.
Pa Tent Tetras and Conditions
1) 500/o down with order, 45% on instailavon and net on ocmplebon
1) Ycur current Annual Software Support Agreement will increase by the amount tlsted below. This has
been included in this proposal for future budgetary considerations $ 1,919.74
1 11115/2010
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Phone 954.439.3911 Fax 954.431.2641 WEB www.u%a- softwarecom
NOtes I _
SQL data base Notes
1 Agencies utilizing USA`s Crimai =ile Version 6 or higher and wishing to utilize fhe Microsoft SQ
Server bookend database, prior to the installation of USA SQL compatible products MUST
A. Purchase the MS SQL Server Program and Licenses
U. Install MS SQL Server Applications, ant
C, Establish the MS SQL Server local area network
2 USA's CrtmeFlle version 6 or higher applications running the Microsoft SQL Server bookend database
and using Crystal Reports require the use of Crystal Reports Professional v0 or greater. Customer
is responsible to order a new version of Crystal Reports.
Ask your USA Software Sates Representative
Worms and eTlcket Notes
1 USA Software eForms requires Version 6 or higher CrimeFfle Products
2 All USA Software *Forms products require the corresponding host program in Crimel Ile to star
the data collected In the generation of the eForms reports.
3 USA Software eForms repotting system requires either Windows Internet Explorar 6.0 or greater i
Netscape Navigator 4.6 or greater to be installed on each computer running eForms
4 The USA Software eForms Printing requires an HP LaserJet 4 compatible printer to be attached t
the network or Individual computer for printing of forms specified by agency.
6 USA Software *Forms Reporting System Licenses are required on each individual computt
workstation and server that will utilize eForms Reporting in any capacity.
8 Digital Signature functionality is supported by USA Software eForm Reporting System. This functionality
is an additional feature of eForms Reporting. This additional feature requires the purchase of a Digital Signature
License for each workstation and laptop that will utilize this feature.
7 USA eForms Accident Diagramming Enterprise License enables Department to Install Diagramming
program onto the some number of oomputers as are licensed for USA eFonn Accident Reporting.
8 if handheld devices, such as PDAs, are to be utilized for Mobile Data and/or *Ticket applications, it is
suggested that your wireless aircard provider be requested to provide at least one device for testing to
ensure the application(s) will function on that handheld device.
9 Any Drivers License reader or scanner to be attached to the handheld device and utilized for Mobile Data
System and/or eTlcket applications must be tested and certified for use by USA Software, Inc. The agency
Is responsible for obtaining and providing such equipment to USA Software.
10 The handheld device or laptop computer must have Blustooth connectivity for printing v41h the eiicket application.
2 11/1612010
1 USA MDS Mobile Data System requires the use of Microsoft SQL Server. The Novell Networ
is NOT compatible with USA MDS Mobile Data System
2 USA Mobile Data System (MDS) interface requires a separate Server running Wndows 200,
Professional or greater, to operate the interface for running tag and DL checks, etc., through the State
from Laptop Applications. This computer must be a Pentium A class computer.
This interface may operate on the same server as the USA MDS SCIC interface and CADSwitch
(Message Switch) Customer to provide.
3 USA MDS Mobile Data System Instaletion utilizing wireless technology requires the wireie.,
provider to have the ability to useUDP date transfer.
q All wireless solutions require a separate contract with local wireless provider.
5 Strength of wireless signal In your area must be discovered via a coverage test.
6 Requires purchase, installation and programming of router hub if no available port on the State
router, GoToMyPC, PC Anywhere or LogMeln is to be installed. Consult your carrier for
suggested router and service provider.
7 Installation of USA MDS Server dependent on direct connectivity to NCIG and LAN.
0 Agency is responsible for obtaining approval of mnemonics from the State, user NCIC limited access
certification and terminating the direct line to the State /NCIC and LAN at the location of the
USA MDS Server.
9 Proposal subject to final engineering approval and coverage test as needed.
10 GoToMyPC, PC Anywhere or LogMeln must be installed on the message switch server for support
Soo Minimum System Requirements Document, Remote Connectivity Section, (attached tt
this proposal) for more information
11 Customer to supply message switch (server).
12 USA MDS SC1C interface with CAD Switch requires a separate Windows N7 server b
operate the interface for running tag and DL checks through $CIO from CADFIlo iNS application.
GENERAL Notes
1 Customers who upgrade to, or purchase Version 6 or higher, USA Software products and who keep their Annual
Software Support Agreement active and current, will receive future version releases of, as well as upgrades
and bug fixes to, USA Software Products of the same database type at no cost for the software.
Upgrades to other databases such as Microsoft SOL Server, Oracle, etc., will be chargeable upgrades.
There may, however, be some costs associated with these version releases, upgrades, etc.,
that are beyond USA Software, Inc., control such as third party user licensing fees, etc.,
passed on to the customer
11/1512010
USA Software. Inc. supports up to one revision back for Microsoft Word /MiCreeeft Office, thus we
only currently support Microsoft Word 2000 or XP (Office 2000 or XP) word processing
programs for the narrative section of the [-Base, Accident Reporting, Internal Affairs and Applicant Tracking
applications. The programsidsfo for Windows and Easy Street Draw are supported for the completion
of diagrams in the Accident Reporting product.
THE CUSTOMER IS RESPONSIBLE FOR:
A. Acquiring and installing these products prior to Installation of USA Software Product
B. Maintaining a current version of these 3rd party software products. Office or Word 97, 95, Words <
Word 2, need to be upgraded to one of the supported versions.
3 Versions ofCrystal Reports prior to version 8 are not supporter in USA's CrmeFtie IMS version 7
However, CrlmeFile 2000 version 6 applications running the embedded Dataftex backend database
and using Crystal Reports 7 can be used (but are still not supported) and require the use of the
Dataftex Connectivity Kit for Crystal Reports v2.0. Crystal Reports version 7 was delivered with v1.0
and thus, will not work with CrlmeFile IMS v7. Customer is responsible for ordering either the
connectivity kit v2.0 or a new, supported version of Crystal Reports.
4 Please refer to the MINIMUM SYSTEM REQUIREMENTS document, either attached orotheiwist
provided, for suggested minimum hardware specifications to most efficiently operate USA Software
products.
6 Prior to installation of USA Software Products, Customer MUST have installed and operational,
a current and valid Commercial Virus Protection software product. Verification of such installation will take place by
USA Software, Inc. if a Commercial Virus Protection software is not installed, not operational, or not current,
the installation of Software products will be delayed until after such time as the Commercial Virus Protection
software is installed, operational and current.
6 The software package GoToMyPC, PC Anywhere or LogMeln must be installed on a networked PC or the Server.
A CD ROM drive needs to be available to the network.
USA Software, Inc., recommends the agency acquire GoToMyPC from GoToMyPC.com for a faster
Internet based support solution. The price for this is approximately $150.00 per year.
This application can afro be used for remote access by agency personnel as well.
7 USA Software on -site training Is conducted In a train- the - trainer" concept enabling the agency
to train current and future staff. However, other training arrangements can be made fortraining of
groups of agency staff members. Each training session is limited by the physical training space
available and the number of computer workstations available in the training area.
S USA Wetilnar, Web Based Training Is now available for re- training existing personnel or training
new personnel. This training does not require the costs normally associated with on -Site Training.
A high speed Internet connection and "speaker phone° enabled telephonic communications is
all that is required at the customer site for this training.
Available in 2 hour blocks with scheduled dates and times through Sales or Tech Support.
9 USA Software, Inc., offers a Systems Administrator course hold monthly at our corporate office. This
class covers minimum system requirements, directory structure, workstation setup using CrimeFile
Utilities, CADFile IMS settings and utilities, and installation of additional programs and features settings.
This one day course Is $595 per student Travel and per diem expenses are the responsibility
of the employing agency.
10 Unless specifically Indicated on the proposal, installations of additional modules or upgrades of modules
will be completed remotely by USA Technical Support Staff.
11115/2010
11 Proposal replaces all previous proposals and configurations.
12 Prices are subject to change without notice 90 days after proposal date, unless in response to
an RFP, in which case, Prices Wit then be effective for the time period specified in the RFP.
13 NON- DISCLOSURE
This proposal has been prepared by the sates divisions of USA Software, Inc. and is a confidential
document that contains Ideas, concepts, methods and other propriefary Informallon.
Readers are to treat the information contained herein as coardentlal and may not copy of reproduce any
of these materials for distribution outside of their organization wihout the written permission of USA
Software, Inc.
11/1&12010
If a X n:�aYi �J.xm�i a'�9io;
E�
Phone 854.436.3911 Fax 954.431.2641 WEB www.usa- $ONwarO.com
Revised., June 2010
The following system parameters are required for any system that will be using any USA Software, Inc.
Version 7 product Please note that these areninimum system requirements. If your agency will be using othe
software in addMon to ours, you will likely need to increase some parameters.
These Minimum System Requirements are subject to change at anytime. Contact USA Softwar
for current specifications when placing order
Supported Operating Systems and Requirements - Server
USA Software, Inc. requires Windows 2003 Server or highs
Windows. ows. 9,QQx Server.
Supported versions:
Windows 200x Server (ail types EXCEPT Web Server) - Current Service Pack and all current security updates
*Pentium 111, 500 MHz (Pentium 4, 2.0 GHz recommended)
• 100 gigabyte hard drive (SCSI or SATA recommended) with at least 5 gigabytes of free space
If more than one drive installed, the C: drive must have a minimum of 2 gigabytes
of free space available with 6 gigabytes of free space available on the installation drive.
• Memory - Depends on database and Operating System: (the more memory, the better)
Windows 2003 Server or higher
Without Microsoft SQL Server: 2 GS RAM (4GB recommended)
With Microsoft SQL Server: 40B
• SVGA video card and monitor capable of displaying 800 x 600 resolution at 256 colors
• Remote Connectivity (see Remote Connectivity Requirements)
• CD -ROM drive
• High volume data backup device (such as a tape drive) and appropriate backup software
• If running Microsoft SOL, please sea notes in the MICROSOFT SOL NOTES section
Additional recommendations
• RAID 5 or RAID 10 Hard Disk System
Stronger RAID systems acceptable. Check with USA Software support before selecting a RAiD system.
• Uninterrupabie Power Supply (UPS)
Nolwo rk
General:
• Category 5 or 6 cables
• Network cards must appear on the supported hardware list for the operating system
being used on the workstations and servers
10 users or less: 10 Base -T
10 users or more: 100 Base -T
11/1612010
USA Soffwaro, inc., will only support Windows XP Professional or mgno
NOTE: Windows XP Home Edition has limitations that make it unsuitable for use in wof
environments. USA Software, Inc., will not support software used on workstations running
Windows XP Home Edition.
Windows XP Professional or higher:
Pentium 111 600 MHz or higher (Pentium 4,2 GHz recommended)
40 Gigabyte hard drive with at least 500 megabytes of free space
1 GS of RAM (2 GB Recommended)
SVGA video card with 4 megabytes RAM and 15 inch monitor capable of 800 x 600 resolution
at 256 colors (see CAD WORKSTATIONS, PNOTOFtLEWORKSTATIONS AND eFORMS
WORKSTATIONS sections below,
Microsoft Word for the creation and viewing of narrative documents
Remote Connectivity Recluirements
USA Software, inc.,must have a means of accessing your server(a) in order to provide remote technic
support. We recommend that the agency acquire Go7oMyPC from www.gotomypo.com for a fast,
intemet -based support solution. The price for this is approximately $150.00 per year and this application
may also be used for remote access by your personnel.
in the unlikely event high-speed intemet access is not available, or If your intemet provider blocks access
to Go7oMyPC, an alternate method of accessing your server must be available in order for USA Software,
inc,, to provide remote support. Other possible means of access include LogMein (www.logmein.com) and
PC Anywhere.
Where modem access is the only connectivity method available, your modem must meet the following
minimum requirements:
• 33.6K baud (56K baud recommended)
• Winmodems NOT acceptable
• 66K baud modems must be V.90
• Must have a phone line that is not shared by other devices such as fax machines or paging
devices. Phone line must be direct (may not be routed through a switchboard operator).
Regardless of the method of access, once connected, USA Software, Inc., personnel must be granted full
administrative rights in order to perform testing and changes that may be required.
CAD Workstations
Same requirements as listed under Workstations but must have SVGA video card with 4
megabytes RAM and minimum 17 Inch monitor (10 or higher recommended) capable
of 1024 x 768 resolution at 256 colors.
Photofite Workstations
Same requirements as listed under Workstations but must have SVGA video card with 4
megabytes RAM and capable of 1024 x 768 resolution at 16 bit true- color.
eForms Workstations
Same requirements as listed under Workstations but must have SVGA video card with 8
megabytes RAM and capable of 1024 x 768 resolution at 256 colors.
Internet Explorer 5.5 or Netscape Navigator 4.5 or greater is required for eForms reporting.
512 MB RAM is recommended
11116/2010
In-Car Laptops
Supported operating systems for in -car laptops are Windows XP Professional or higher
Professional
NOTE: Windows XP Home Edition has limitations that make It unsuitable for use in wor
environments. USA Software, Inc., will not support software used on workstations running
Windows XP Home Edition.
Windows XP Professional or higher:
Intel Pentium 4, 2.0 GHz or higher
00 Gigabyte hard drive with at least 1 GB of free space
1 GS of RAM
SVGA video card with 4 megabytes RAM and 16 inch color monitor capable of
1024 x 766 resolution at 266 colors
USB 2.0 Port
Wireless AlrCard for Connectivity or 100 MB network card for RF connectivity
00111g Wireless Card if using Mesh Network for connectivity
Touch Screen recommended but not required
Mobile Data Server:
It is recommended that the Mobile Data Server software be run on a separate server from the server
that hosts the CrimeFile IMS software applications and/or data. Referto the minimumspecificadons
for Windows 200x server under the "Supported Operating Systems and Requirements - Server section.
A0 Mobile Data Systems require that the primary back -and database of the CAD and RMS /iMS system
be Microsoft SQL Server. See the Microsoft Server Section for additional recommendations.
Intel Pentium 4 2.0 GHz or higher, Dual processors recommended but not required
4 GB RAM
160 GB Hard Drive (RAID is recommended)
15 inch monitor capable of 1020760 resolution
Two (2) 100 MS network cards on TCP /IP network.
Static IP Addresses
Microsoft Windows Server 2003 or higher
Remote connectivity for support
Keyboard and Mouse (KVM switch can be used if agency provides)
Microsoft SQL Server Notes:
USA Software, Inc., recommends that the Microsoft SQL Server hardware NOT be running any other
software, such as Microsoft Exchange, web hosting, etc. Microsoft SQL Server requires a great deal of
memory and resources to operate efficiently and operates best when It is the only application running on the
server. If you are using Microsoft Exchange, we strongly recommend separate servers for Microsoft SQL
and Microsoft Exchange,
Mandatory Virus Protection:
Prior to installation of any USA Software product, a valid, commercial, and -virus product MUST be Installed
on both the server($) and all workstations. The Installation of the anti -virus product will be confirmed by
USA Software, Inc., personnel. if it is found that this software is not installed, not operational or not current,
Installation of USA Software products will be delayed until this has been addressed.
11/15/2010
Unsupported Qper>rltinq_Systems:
USA Software, Inc. does not presently support any of the following OS platforms and no
testing has been completed in any of these environments;
• Windows 3.x
• Windows 95
• Windows 98 (Any Edition)
• Windows XP Home Edition
• Windows 2000
• WindomME
• Windows .NET Server
• Linux (any)
• Windows Longhorn Edition
• Windows NT (Server or Workstation)
• Novell Server
USA Software, Inc. will not provide any support on a system that has an unsupported
operating system installed.
All of the above are suggested MINIMUM specifications
System performance will increase as these specifications are exceeded
11/16f2010