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Res No 217-10-13251RESOLUTION NO. 217 -10 -13 2 51 A Resolution of the Mayor and City Commission of the City of South Miami, Florida. authorizing the City Manager to permit Chamber South, a non - profit organization to hold its 39t" Annual South Miami Art Festival on November 6 - 7, 2010, in the downtown South Miami area on Sunset Drive; providing for an effective date. WHEREAS, Chamber South, a non -profit organization, has submitted a Special Event Application; and, WHEREAS, for the past 39 years the South Miami Art Festival has been held in the City of South Miami, and sponsored through Chamber South; and, and, WHEREAS, the applicant has requested permission to hold its event on November 6 -7, 2010; WHEREAS, the applicant has met its required obligations; and, WHEREAS, the applicant has paid for all services except for the pending estimate for Police and Public Works services; and, WHEREAS, the applicant will provide payment to the City upon final receipt from the Police and Public Works Department. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Mayor and City Commission authorize the City Manager to approve the 39'h Annual South Miami Art Festival event, to be held on November 6 -7, 2010, in downtown South Miami on Sunset Drive. Section2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 5th da of October , 2010. s, 612 W-1111Y 2 937 -7. lqljkl�� KI, COMMISSION VOTE: ATTORNEY RE APPRO S TO FORM: CITY 1 � -. , 5 -0 Mayor Stoddard: Yea Vice Mayor Newman: Yea Commissioner Beasley: Yea Commissioner Palmer: Yea Commissioner Harris: Yea South Miami 1 Amefta0v a[rcaMwM� • CITY OF SOUTH. MIAMI till. .r a OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM zvv� To: The Honorable Mayor Stoddard and Members of the City Commission Via: elector Mirabile, Ph.D., City Manager From: Maria Stout -Tate, Director , Parks & Recreation Department Date. October S 2010 ITEM NO. Subject: A Resolution of the Mayor and City Commission. of the City of South Miami, Florida authorizing the City Manager to permit Chamber South, a non -profit organization to hold their 39t" Annual South Miami Art Festival on November 6 -7, 2010, which would be held in the downtown South Miami area on Sunset Drive; providing for an effective date. BACKGROUND The applicant, Chamber South, a non - profit organization, has submitted a Special Event Application to hold their 39th Annual South Miami Art Festival on November 6 -7, 2010. The applicant has paid for the following: Deposit: $ 600.00 Application Fee: $ 60.00 Over Street Banner Request: $ 300.00 Total amount: $ 960.00 Upon receiving the "estimated cost" from the Police Department and Public Works, the applicant will then pay for those services. This attached resolution authorizes the City Manager to permit Chamber South, a non - profit organization to hold their 30h Annual South Miami Art Festival on November 6 -7, 2010. Cost: 0 Funding Source: N/A Backup Documentation: Special Event Application :�;1.� �.,� �. .Y :si'. �. .��•, :., � - • � jam. f" S ill miamk dffi Morel V�Ltt ' t 64.10 Soiitk 69t:8od Street r. 9 } _ OR =CI :o :S'ntil" J l ut i •14 ,;. So h M aani; FL 33 . ' "a 4 lt:��j:•�` .- . lione'305.6-6t.1621 wift v :C �. :'::.i'�i.. •„• ,' - w'S: °r N•' .tom• ':�..•': .� ou& Dade* OfZCe . th Wea�' A' C ..:arr��ier:� "'�t�?�: °'�'�'e'a� ��`cir' '�:�'.9:.::'arual�.Sou�'� �azii =' ��_Festva• � ..-� ?, 'tspo setxed by F��`st'.Natior�al BaI 'k,bf South �(i iii:: :�0© t?eni eAver�ue ?w ? r i5 leif i " vcre. oulcl l e:f� z gaost' 'o " -a spee 'eVezat;p z zt'and a oann6r miaiti, rt'.33t57 ;;;dp1eziE %cr'he'attol�eil application's. ,This yeax gi�r'event viiill 'eeld of 1, �e �VeBl ezid ol� N0�� " be 'fit�'and .7 `' on set Drive as Pak. years. %ore 305.238.7192 - �<.• d4 �.: ; . y '. .•., :.. : fax 30.254.0805 t'l �ri I a.tbe.promotioii;il,iaat6ri s.:b hig;used to promote.this event Sad lze slaorv: lace tit ta' d r''l ,a slit i rx�e Zvi tie adverdsiag the �;� c t Vll i.ArG pes6 r u: 4ble za io'arid pript- meclia.(rxevvs�aper'�ud za a a me, as` ell_;as;`a Ii 4j" cast ti :a proXii ately $4 ,Qfl{ 'again This .year.: wst. i ssi S tive-res ? s� ' :..t is mpiest would•be.,=4 aPpre diated. ' iIJC{ll}.aa`G. Clilliker c `•• r SUMMARY OF IVENC This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your event. Information you provide in this section is public information and may be used in developing the City of South Miami's Calendar of Special Events. Application must be submitted no less than twenl -one 21 days prior to the effective date of the event with all required documents. TYPE OF EVENT: O Filming Q Charity F-'--1 Festivals ❑ Celebration [� Promotion Other: NAME OF EVENT: South Miami. Art Festival LOCATION OF EVENT: Sunset Drive (72 Street) between US--1 and Red Road (57 Avenue) (Please note: write complete mailing address, as well as name of any buildings and/or parks if applicable) Is this an annual event? F-1 39 No [� Yes if yes, this is the annual event previous date 11/7 -- 11/8109 11/6. 11/7/10 Sat. &Sun. EVENT DATE(S): _ EVENT DAY(S): ACTUAL EVENT HOURS: io:00am a.mdp.m. UNTIL: 6 :OOpm a.m. /p,m. (Please note: event may not begin earlier then 8 a,m. or end later then t 9 p.m. in residential areas, or midnight in commercial areas) ASSEMBLY DATE(S): 11/6/10, 11/7/10 SETUP /DOWN TIMES: 4 :00ama.m. /p.m. 9:00pr m /p.m. ANTICIPATED ATTENDANCE: 50,000 TOTAL. EVENT DURATION: 16 hrs minx ryrd. ' •�xv.li .,,-4 t ) �,>;" x � 14. `S � �, ti% ''tina n y {�rt`r`�,'.cF'. r •rr i .� n - ,� y�� d ti.f ^uxRS��iir�w,�oxr' ��- X,ativL�' � '� * �i .,., �7��� y 'ii> > � ' •� #���5��4� ^'�"�� �9 ��� pA Z'� ��.��`.�°a•:8 Name: Sandy Gallahe-r Name: Mary Scott Russell Title: Business & Events Manager Title: President Cell /Phone: 109—R07-2129 Email: sgallaher @chambersouth. com. Cell /Phone:_,03 r�t� Email: msrussel.l @chambersouth. com The South Miami Art Festival is a juried fine arts show that showcases 100 -150 artists both local. and The show brings more than 50,000 to South 1 -16 APPUCANTISPONSOR INFORMATION The applicant for the Special Event Permit must be the authorized representative of the organization /business conducting the special event. This person must be available to work with the City's Special Event Permit Committee throughout the permitting process. A professional event organizer, or other representative, may apply for the Special Event permit on behalf of the organization /business. NAME OF ORGANIZATION: • s i,s^ s • u -rr �r- w -ns- ■ •reu ADDRESS OF ORGANIZATION: 6410 SW 80 Street South Miami, Fl 33143 OFFICE TELEPHONE: 305 --661 -1621 FAX: 305 --666 -0508 PRESIDENT: Mary Scott Russell SECRETARY: Carol Alexander ADDRESS: 6410 SW 80 Street South. Miami, FL 33143 PRES. PHONE: 305 -- 661 --1621 x. 101 SEC, PHONE: EMAIL.: msrussell@chambersouth.com I NWX If the organization is a tenant and/or renter of the event location, please have the property owner complete the following: . [] Applicant/organization owns the event location ❑ I give permission for the Applicant/Organization to use my property. Comments: Not applicable Property Owner's Name: Property Owner's Address: Property Owner's Signature: Notary Signature: 2 -16 Phone. Date: d tit � 39th Annual South Miami Art Festiva November 6 & 7, 2010 US 1 South Dixie Hwy stir tn rl't SW 73rd Street Exit ' "•Y• FrSt Aid Music & Ei€wrt inment Reshwms -16- 136 132 E30 S28 12C t24 12E 3 €8 F, 106 t35 131 129 12i 32S IZ7 121 1 €7 315 105 tn rl't SW 73rd Street Exit Subject to changes for 20-10 event i1M8p not to scale Filter � to Feud Faad Food )p R isira ion Feud , _i 104 95 9k 38 y Taste o: 7fi 40 �•.•, { SnMi 103 9$ 33 3i Z Savatthe Y5 39 BEfiR Flavor V SW 72 Street! Sunset D r r-n l� v Fativai Print& T�hist Sales Municipil Mall Ifi if Food Food �tEi t; IrStt National Bank Kids parking Garage y $oi�lth h€ra MeteredParklttg Q` n�l�mi CO Q +� 00 3 SW 73rd Street i4iunicipn[ Parking Lot at Exit I EMC-Ir SW 74th Street SW 73rd Street I SW 72 Street ! Sunset Drive I38 36 2 o. s 3T 35 1 w :3 SW 73rd Street wt/Enter -cs 4 8 1� Etna ' "•Y• FrSt Aid Music & Ei€wrt inment Reshwms ME Frwd Subject to changes for 20-10 event i1M8p not to scale Filter � to Feud Faad Food )p R isira ion Feud , _i 104 95 9k 38 y Taste o: 7fi 40 �•.•, { SnMi 103 9$ 33 3i Z Savatthe Y5 39 BEfiR Flavor V SW 72 Street! Sunset D r r-n l� v Fativai Print& T�hist Sales Municipil Mall Ifi if Food Food �tEi t; IrStt National Bank Kids parking Garage y $oi�lth h€ra MeteredParklttg Q` n�l�mi CO Q +� 00 3 SW 73rd Street i4iunicipn[ Parking Lot at Exit I EMC-Ir SW 74th Street SW 73rd Street I SW 72 Street ! Sunset Drive I38 36 2 o. s 3T 35 1 w :3 SW 73rd Street wt/Enter -cs 4 8 1� Etna CERTIFICATE OF LIABILITY INSURANCE OP ICJ M3 CHAMR -1 OATE(MWDD/YYYY) 47/22/10 RCIDUCER THIS C R IFICATE IS ISSUED AS A MATTER OF INFORMATION TnSource, Inc, ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 9500 South Dadeland Blvd,, #400 HOLDER. THIS CERTIFICATE DOES NOT AM ND, E2211 OR P.O. ]fax 561567 n A: TIR Tws Q" C Ct Ar C Ae c�.nnt -n ov Twro G tnt�� >yr, ...0 Miamr. FL 33256- -1567 GENERAL LIABILITY X CONIMERCIALGENERALLIABILITY CLAIMS MADE a OCCUR PPS40564958 Phone: 305-670-6111 Fax: 305-670-9699 INSURERS AFFORDING COVERAGE NAIC# INSURED Greater South Dade Chamber of Co rce, South Miami. Kendall Chmer of Commerce DBA Chamber South, Inc. 6410 SW 80 Street South Miami FL 33143 --4602 PREMISES (E u ce) $ 1004 00 INStJRER6: Zenith 13269 INSURER C: $ 1000000 INSURER D: INSURER P. $2000000 GEN'LAGGREGATE LIMIT APPLIES PER- POLICY 0 PRO• JECT LOC COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE SEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY RSOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESKoTTO WHIOH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEFbN IS SUBJECT-TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAYHAVE BEEN REDUCED BY PAID CLAIMS. LTR N5R 'TYPE OF INSURANCE POLIGY NUMSM OATS ra�artsD DATE (MMD IYYY LIMB Ii A X GENERAL LIABILITY X CONIMERCIALGENERALLIABILITY CLAIMS MADE a OCCUR PPS40564958 06/01/10 06/01/11 EACH OCCURRENCE $ 1000000 PREMISES (E u ce) $ 1004 00 MED EXP (Any one person) $10000 PERSONAL aADVINJURY $ 1000000 GENERALAGOREGATE $2000000 GEN'LAGGREGATE LIMIT APPLIES PER- POLICY 0 PRO• JECT LOC PRODUCTS •COMPIOPAGG $2000000 A AUTOMOBILE LIABILYFY ANYAUTO ALL OWNED AUTOS SCHEDULED AUTOS HIREOAUTOS NON.OWNED AUT05 PP940564958 06/01/10 06/01/11 COMBINED SINGLE LIMIT (Eaacddent) $ 1000000 BODILY INJURY (Per person) w $ X X BODILY INJURY (Per a"ident) $ PROPERTY DAMAGE (Par accldent) $ ANY AUTO OTHER THAN EA ACC AUTO ONLY: AGG $ $ OCCUR CLAMS MADE DEDUCTIBLE RETENTION $ AGGREGATE $ __. $ $ $ R Eti COdP N AND HIP DYERS' LIABILrrY y 1 N X TOAYLIMITS ER (Mandatory In NH ) If as, describe under SPECIAL PROVISIONS below El, DISEASE • EA EMPLOYE] $ 500000 .L.DSSEASE - POLlCYLtMrT $50000{3 OTHER- DESORIPTION OF OPERATIONS i LOCATIONS l VEHIC ES l EXCLUSIONS ADDED BY ENDORS NT! SPECIAL PRR SIONS Certificate Holder is an additional insured under the General Liability with respects to the Annual. South Miami Arts Festival. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER' WILL ENDEAVOR TO MAIL 10 DAYSWRRTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO 00 SO SHALL City of South Miami IMPOSE NO OBLIGATION OR LIABILrrY OF ANY KIND UPON THE 1NSURER, ITS AGENTS OR Planning Department 6130 Sunset Drive AUTHORIZED IVES. South Miami FL 331.43 AUTHORIZPOR PRESENTATIVE �1 ACORD 25 (20D8101) p 1 6.2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are reglsteted marks of ACORD IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy( €es) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does It affirmatively or negatively amend, extend or alter the coverage afforded by the policies fisted thereon. NO NOTIFICATION I PETITION Event Name: South. Miami. Art Festival Event Date: 11/6/10 - 11/7110 Vile, the undersigned businesses and/or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closures). We are also aware that this response may not effect this application being approved or disapproved. + •:`w l' :a•. by ..< ;; - Y'i r,� "",�* '. �� .. �,..n { {(, .�. �N at °• � .� :� twv : �a;n. r�: 9 > F "+�.' � _ � t ,.:. -,ta .,�� e 3:L ;. � } t7!"' . , f F • "f �. Approved Disapproved {� ` R Approved Dina roved 0 rr�l Approved t..� Disapproved 9 73/m Approved Y1 Disapproved El 16"v- 6 /a/ ; ,l Approved r Disapproved ❑ 51? °"7 3.•z, 5T. 30� j `4 —C) + CO Approved Disapproved ❑ WNIJSe 5 h5 V\- _ c� LC w r s � Approved L bJ Disapproved ❑ c.LCr�6 -Sz 05 SU Q S>u Approved Disapproved ❑ ' �A Approved Disapproved ❑ '. i i21 ;1�t ;70/ Sz,,tl� -Approved A roved <D..pprovedEl -- - . - - . - -. -- j � - __......... _ - - -- - ._.. ..... -- __ 6-16 INDEMNIFICATION AGREEMENT THIS AGREEMENT ( "Agreement ") is entered into by and between Greater Sout=h Dade /South Xiami/ endal.l ( "Applicant "), and the City of South Miami ( "City ") on the date on which the last of the Parties executes this Agreement. RECITALS WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title) South Miami Art Festival. � at Sunset between. US-1 and Red. Rd. (location) on (date(&))11 /6 /1a- 11 /;r/1Q . ( "Special Event"); and WHEREAS, pursuant to of the City's Code and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting the City from any acid all claims which may arise out of the Special Event. NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns, harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities incurred in and about the defense or settlement of any claims, and the investigation thereof. 3. Permits for Special Events must be on event site at all times. 4. No Street shall be closed without authorization from the City of South Miami Public Works Department and Police Department. S. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami - Dade County standards and any additional requirements, by the City of South Miami Public Works Department and Police Department, 6. Event areas shall be restored to equal or better condition than they were before the event started_ 7, If all restoration work is not performed within 34 days of work.completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration plus aminimum of l5% for administrative fee and any additional incidental fees. 8. Applicant must pay all fees prior to the start of their event(s). 9. Applicants that receive approval for their event more than thirty (30) days in advance shall notify the City of South Miami Special Event/Marketing Coordinator at least forty -eight (49) hours prior to start of their event. 10. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. IN WITNESS WITEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized signatory(ies) on the date set forth below. Sandra Gallaher Business & Events Manager PRINT NAME APPLICANT APPLICANT'S TITLE -I 1 "q to DATE —T- Kmn �t �a ee at 8 -16 s nd� CITY OF SOUTH MIAMI PLANNING & ZONING DEPARTMENT w r. 6130 Sunset Prive, South Miami, FI 33143 (305) 663 -6326 Fax (305) 668 -7358 w�.,l�a►ycactul. 4 fn>arn�,�A n Hanging Banner Over Public Street Request Form for Special Event Zoo Application for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordinance No, 1007 -1911; LDC Section 20- 4.3(N). Complete this permit application form and submit the application to the Planning & Zoning Department located in the Sylva Marlin Building in front of City Hail, This application must be submitted at least 30 days prior to the event date. An application fee of $300 must be paid at time of submittal. If approved by the City Commission, this fee covers installation and removal of banner. If approved, take the permit and the banner to the City's Public Works Department located at 4795 SW 75tb Avenue Miami, FL 33155, at least one week prior to the installation date. The Public Works Department will install and remove the banner on the dates specified by the approved permit. Name of Non-for- Profit Organization Greater South Dade /South Miami /Kendall Chamber of Commerce dba Chamber South. Organization Address 6410 STS 80 Street Phone No. 305 -- 661 -1621 Authorized Re- presentative Name Sandy Gallaher Rep. Title Business & Events Manager iF > Applicant understands that the Banner Installation is 10-14 days before the advertised event day. ➢ Installation and removal dates are based on workload. The City is not responsible for the condition of the banner during this period, ➢ Applicant agrees to pickup banner within seven (7) days after the event, The 64 may discard the banner(s) after the specified period. ➢ Banner Specifications- 30ff X 3-4ft wide, 60ft of /2 (half) nylon rope with hooks and the banner must vents. S�4 d,, r , -7 t2:21201 0 Appli6ant's Signature ®Date 1' A14i4h iG & Z0M7 O�'ICE 7t C71� Y: SUBMI I7LU 7EC'7 BY: i7)TIAI ➢ Illustration of banner showing height, width of the banger, and lettering ❑ ➢ Copy of liability andlor property damage insurance required ❑ ➢ Application fee $300 (per application) ❑ City Commission Approval resolution No. Comment: 14 -16 Comm. gate, ri Part 2 off City of South Mali, Florida PLANNING AND Zomm DEPART=NT APPLICATION) MISMIA3'JG` OUS AND DOS' lVT FEES IDATE: J .lei CHECK NO; i' a% '^J NAM. ,mss • . r r �; 03.41.300 BANNER OVER PUBLIC STREET ........................... (5300) [Plus 510.00 per Newsrack) 1z 03.41.300 OUTDOOR DINING / SEATING PERMIT (=5 per seat on pubHe sidew&W only) (5254 per year flat fee on private property) Resolution No. 190-084Z747 , 03.41.300 TEMPORARY SIGN PERWr ...................... ... (S75 /each time) r '' E3111 L%uvace; Xlereewsls: [3 2"e © 3'4 ......... 03.41340 TREE REMOVAL PERMIT ............. ........................(57500) 0141.300 CLOSING OF PUBLIC RXG; T"F WAY ..................... (s )[ ) 03.4X,300 WAMR OF ROW IMPROVEMENTS ........................ ($1,500) 03.41300 zoNING / LAND USEvERIFIC,4TIoN LErMR .......... ($7s) 03.413300 PERMANENT GENERATOR SM PLAN INSPECTION (5100) 03.41.4000 REQUEST FOR MICROFILM RESEARCH .............— ($100.09) 03.41.400 MICROFILM Reader/Printer coples .. .,. ........................(SI2 each image) 0x.19.162 BLUEPRINT MAPS AND OT1ER MAPS [Zoning baps, City 011riaial Maps, Future Land Use Maps, G.I.S. Maps]. 03.69.920 LDC, COMP PLAN A ALL PHOTOCOPIES (S 0.15 per single-sidc copy; S 0.34 ptr double -sided eopyj GRAND TOTAL s i CU D119.162 Blueprints slyd_Q trillsaps: Q3.b9_.9Z0 i C._Cona�,Plan. Photocgples: Official Zoning Mall Color $15.00 (Tax included) Land Development Code $75.00 (Tax Included) Small Official City Map 55,00 (Tax Included) Comprehensive Platt • $50.00 (Tarr Included) Hometown Regulations S 5.00 (Tax Included) Land Use Color map $5.00 (Tax Included) Census Data Packet S 3.00 (Tape included) Onto= G. L S. Map S15.00 (Tax Included) All CBarrette Booklets FREE (No ebarge ) P12=4 gxaGxislFor =Mx0eiPt F=sMsCWT FORM Pmt U-12 -1309 Ckdbmcc No. 22- 09-2013. mkgttd 9 -15-0 X* to oW to Planning; Pink copy to Customer: Yellow copy to Fina= iln ' AIF