Res No 201-10-13235RESOLUTION NO. 201 -10 -13235
A Resolution of the Mayor and City Commission of the City of South Miami,
Florida, relating to attorney fees; approving attorney fees for Squire
Sanders and Dempsey, LLP in the amount of $46,908.64; charging account
No. 001.1500.514.3410; and providing an effective date.
WHEREAS, the City Commission of the City of South Miami approved Resolution No.
115 -10- 13149, employing the Law Firm of Squire Sanders and Dempsey, LLP on behalf of the
City of South Miami to serve as Bond Counsel for the City on an "as needed" basis; and
WHEREAS, Squire Sanders and Dempsey, LLP submitted invoice for the services
rendered in August of 2010 to the City in the amount of $46,908.64; and,
WHEREAS, the City Attorney recommends payment of the attached invoices.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The invoices for attorneys' fees received from Squire Sanders and
Dempsey, LLP in the total amount of $46,908.64 are approved for payment; charging account
No. 001.1500.514.3410, with a current balance of $12,438.19 and an anticipated balance of
$119,438.19, after the approved Budget Transfer.
Section 2. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 21 day of Sept. 2010.
ATTEST:
�rY� h ciERx'" ��,
READ AND APPROVED AS TO FORM
AND SSUUFFFICIENCY:
CITY ATTORNEY
APPROVED:
MAY R
COMMISSION VOTE:
5 -0
Mayor Stoddard:
Yea
Vice Mayor Newman:
Yea
Commissioner Palmer:
Yea
Commissioner Beasley:
Yea
Commissioner Harris:
Yea
Additions shown by underlining and deletions shown by e eFs#i ;ice.
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the C' ommission
From: Laurence Feingold, City Attorney
Date: September 13, 2010 Agenda Item No.:
A Resolution of the Mayor and City Commission of the City
of South Miami, Florida, relating to attorney fees; approving
Subject: attorney fees for Squire Sanders and Dempsey, LLP in the
amount of $46,908.64; charging account No.
001.1500.514.3410; and providing an effective date.
The City Commission of the City of South Miami approved
Resolution No. 115 -10- 13149, employing the Law Firm of
Squire Sanders and Dempsey, LLP on behalf of the City of
Background: South Miami to serve as ;Bond Counsel for the City on an
"as needed" basis; Squire Sanders and Dempsey, LLP
submitted invoice for the services rendered in August of
2010 to the City in the amount of $46,908.64
Supporting
Documentation: Invoice No. 8578854
SQun, SANI)Ei Ra & DEmpsEY L.L.Pv
BMING• BRATISLAVA- BRUSSELS• BUDAPEST- CARACAS• CINCINNATI. CLEVELAND. COLUMBUS• FRANKFURT, BONG KONG. IiOUSTON• KYIV•
LONDON, LOSANGELES• MLAASI, Moscow. NERtYORY.• PALOALTO• PHOENIX- PRAGUE, RIODEJANEYRO.
SANFRANCtsco• SANTO DOMINGO -SAO PAULO• SBANGHAI• TALLAHASSEE. TAMPA. TOKYO. TYsONSCORNBR• WARSAW- WASMOTONDC• WL•STPALMBBA U
" . INDCPENDENTNE7WORK FIRMS: BEIRUT -BOGOTA BucNAEGST- BUENOS AHWS• DUBLIN -LA PAZ - LIMA -PANAMA -RIYADH • SANTIAGO - -- - --
City of South Miami, Florida
Laurence Feingold, Esq.
City Attorney
South Miami City Hall
6130 Sunset Drive
South Miami, Florida 33143
Invoice Number:
Invoice Date:
Matter Number:
8578854
09/07/10
025597.00004
Municipal Parking Garage _ __
INVOICE SUMMARY
Fees: $ 51,378.00
Less Discount on Services: $ (5,137.80)
Disbursements: $ 668.44
Amount Due for this Invoice: $ 46,908.64
Remit Ctiee[c Payments to:
Squire, Sanders & Dempsey L.L.P.
PA, Box 643051
Cincinnati, 014 45264
Phone: 216.687.3400
Fax: 216.687.3401
PAYMENT INSTRUCTIONS
Remit Wire Payments to:
Squire, Sanders & Dempsey L.L.P.
US Bank
425 Walnut St. Cincinnati, 0114 5264
Banlc Routing 0420000I3
Bank Account #1576762314
For Wires outside the US:
US Bank, St. Louis MO 63101 USA
SWIFT Code: USBKUS44STL
Bank Account 4576762314
Direct BittingTn7uiries to:
Estate of Kenneth M. Myers
200 Sowb Biscayne Boulevard
Suito 4000
Miami, FL 33131 -2398
United States
Phone: +1.305.577.7000
Fax: +1305,577.7001
email: aestrada@ssd.eom
Please Include Reference Number 8578854.28597 with all Payments
Tax Identification Number 34- 0648199
SQtgkj , SAND'ERS & - lkMPSEY L.L.P.
BEIJING• BRATISLAVA- BRUssECS• BUDAPEST• CARAGAs. CIIICINNAT7. CLEmAND• COLUMaus- PRAMUVRT• iiom KONG, IiousTON- xny-
LonoN- LOSANGGLES• MIAMI- Moscow, NKIVORIC• PALOALTO• PHOL•NIX- PRAGUE. RIODEIANEiRO-
' SANFRANCISCO• SANTO DOMINGO• SAOPAULO•- SHANGHAI. TALumssm- TAMPA• TOKYO-- TYsOMCORNER• WARSAW WASHINGTON.D.C•.WL•ST.PALM BEAC77 ..
INDmMDENTNETWORK FIRMS: BEIRUT. BOGOTA BUCHAREST - BUENOS AIRES• DUBLIN - LA PAZ • LIMA • PANAMA - RIYADH- SANTIAGO
City of South Miami, Florida
Laurence Feingold, Esq•
City Attorney
South Miami City Ball
6130 Sunset Drive
South Miami, Florida 33143
REMITTANCE COPY
Mmij! i al Paritfn Gara e
INVOICE SUMMARY
Fees:
Less Discount on Services:
Disbursements:
Amount Due for this Invoice:
Randt ChecirPaytzzents to:
Squire, Sanders & Dempsey L.L.P.
P.O. Box 643051
Cincinnati, OI3 45264
Phone: 216.687.3400
Fax: 216.68 7.3401
PAYMENT INSTRUCTIONS
Benz# Wire Payments to:
Squire, Sanders & Dempsey L.L.P.,
US Bank
425 Walnut St. Cindmati, OH 45264
Bau1c Routing #042000013
Bank Account #576762314
For Wires outside the US:
US Bank, St Louis MO 63101 USA
SWIFT Code: USBKUS44STL
Bank Account #576762314
Invoice Number:
8578854
Invoice Date:
09/07/10
.Matter Number:
028597.00004
$ 51,378.00
$ (5,137.80)
$ 668.44
$ 46,908.64
DirectBMingbzquiries to.
Estate of Kenneth M. Myers
200 South Biscayne Boulevard
Suite 4000
Miami, FL 33131-2398
United States
Phone: +1.305.577.7000
Fax: +1.305.577.7001
entail: aestrada@ssd.com
Please Include Reference Number 8578854.28597 with all Payments
Tax identification Number 34- 0648199
SpuIRr, SANDEZZS 8 DFmPsn, L.L.P.
028597.00004
09/07/10 South Miami, City of/ Municipal Parking Garage
Page I ..Invoice NumUerrS578$54.
MUNICIPAL PAW MG GARAGE
LEGAL Smvicl±s
DATE
HOURS
Ti YIMGIrI'ER
NARRATIVE
09/01 /10
0.30
L Hutcbhtson
Initial drafts to VCAP submission.
08/02/0
3.50
J. Hutchinson
Edits to VCAP submission request and teleconference, regarding same.
08/02/10
2.60
D. Wall
Preparation for SEC and South Miami officials meetings on August 3; emails regarding tax
exemption issues and SEC status, and evaluation of SEC mad tax issues.
08/03/10 1.50 T. Cooper Review supplemental submission dM% mark up, email to arrange tkm to review tomorrow
moming..
08/03/10
08/03/10
08/03/10
1.00 T. Cooper Telephone conference to plan for Commission meeting.
6.30 J. Hutchinson Drafts to VCAP submission; teleconference regarding same; email correspondence regarding
same; review of initial submission regarding same.
6.40 D. Walt Meetings with Mayor Stoddard, Commissioner Valerie Newman, Commissioner Walter Harris,
Larry Feingold and Luis Reiter regarding status of SEC and IRS matters; meeting with Sue
Curtin, Teresa Verges and additional SEC enforcement office attorney regarding SSC
investigation; telephone call regarding IRS matter status; prepare for meetings with SEC and
South Miami officials.
08/04/10 3.40 T. Cooper
08104/10 6.50 J. Hutchinson
Telephone conference to provide comments, telephone conference with A. Riverol and left
message regarding governmental use from league bonds and additional date on city financials,
status to incorporate in VCAP; review revised draft, comments, telephone conference with A.
Rivcrol regarding developer loan, public improvements, forensic auditors, telephone
conference with A. Riverol regarding 2010 budget, layoffs, decreased revenues.
Teleconference with Mr. Riverol regarding response to VCAP; teleconference; edits to VCAP
response.
08/04/10 0. ?0 D. Wall Emalls whit Alfredo Riverol regarding MRP payments and use of bond proceeds; emails
regarding VCAP and evaluate issues for VCAP submission to MS.
08/05/10 1.50 L. Reiter Review and coninient on IRS Supplemental Submission.
08/05/10 0.50 D. Wall
Review and evaluate draft VCAP submission and emails regarding same; emails with Larry
Feingold regarding potential insurance coverage.
SQUIRE, SANDERS Ba DENIPSEY L.L.P.
028597.00004
09/07/10 South Miami, City of / Municipal Parking Garage
Page 2 Invoice Number: 8578854
08/06/10 2.80 T. Cooper Review continents, edit draft supp. submission, telephone conference regarding IRM and 110%
of exposure if more than 180 days after discovery.
08/06110 2.80 D. Wall
Review and revise draft submission to IRS VCAP pogiam; review documents for factual
information for VCAP submission; email& regarding same.
08/07/10 4.30 T. Cooper
Review comments on revised draft of supp. submission, email exchanges regarding same; ;
research of JRM regarding who has to sign given no actual ]mowledge and regarding penalties
of perjury; malce changes and circulate draft; conference call to review and edt submission, fix,
redline and send to A. Riverol and L. Feingold,
08!07/10 2.50 J. Hutebinson
Review of drafts of VCAP submission, review of applicable Internal Revenue Manual
provisions governing elements of VCAP submission and required declarations and penalties of
perjury statements; teleconference.
08 /07/10 2.80 L. Reiter
Preparation of VCAP submission; comments regarding same.
08/07/10 2.40 D. Wall
Review and evaluate draft VCAP submission to IRS and conference call regarding revisions to
same.
08/08/10 0.60 T. Cooper
Email exchange with L. Feingold regardi g draft of supp. submission, email exchanges
regarding same.
08/08/10 1.00 J. Hutchinson
Review of VCAP submission edits and email correspondence with internal worldng group
regarding same.
08/08/10 0.90 D. Wall
Work on factual issues for VCAP submission and emails with Larry Feingold regarding same.
08/09/10 0.50 J. Browning
Tallcs regarding audit matters.
08/09/10 2.80 T. Cooper
Telephone conference regarding paragraph3 of statements of good faith; conference call with
L. Feingold regarding same, revise per L. Feingold's comrnents and redline out internally, send
clean to J. Theberge.
08/09110 1.50 J. Hutchinson
Teleconference regarding updated submission; email correspondence regarding same.
08109!10 1.80 L. Reiter Review of emails and responses regarding issues raised by L. Feingold; conference call with L.
Feingold to resolve issues; review of now draft of VCAP submission.
08/09/10 3.10 D. Wall Multiple emails with Larry Feingold regarding VCAPsubmission, tax law requirements for
avoiding private activity bond fording; conference call with Larry Feingold regarding VCAP
submission revisions; review and evaluate revised VCAP submission language.
SQUIRE, SANDiRs & DEMPSEX L.L.P.
028597.00004
09/07/10.
South Miami, City of / Municipal Parking Garage
Page 3
Invoice Number: 8578854
08/10/10 0.60 T. Cooper
Email exchange regarding developer does not pay on $300,000 portion of 2008 B of A loan
because that was the street and sidewalk project.
08/10/10 0.60 J. Hutchinson
Voicemail and email correspondence with Mr. Wveroi regarding use of proceeds for qualified
purposes.
08/10/10 2.80 D. Wall
Work on development of search trims for email searches requested by the SEC; emails with
Larry Feingold and Alfredo Riverol regarding email searches requested by the SEC, VCAP
submission and factual information for same, use of bond funds; telephone call with Alfredo
Riverol regarding email server and searches.
08 /I1 /10 1.00 T. Cooper
Review J. Theberge's redline draft of VCAP supplemental submission, email exchange
regarding we are signed off on J. Theberge's changes and that we will share the SEC
submission.'
08/11/10 0.20 J. Hutchinson
Review of correspondence with IRS regarding VCAP.
08/11110 2.10 D. Wall
Compile and revise draft lists of search terms and files for email searches requested by the
SEC; emails and telephone calls with Larry Feingold, Alfredo RiveroI, Dennis Dublois (City's
information technology contractor), Sue Curtin (SEC enforcement attorcey) regarding email
searches for SEC, League of Cities revisions to draft: VCAP submission, Luis Figueredo public
records request, revisions to email search lists; and evaluation of same.
081I2/io 2.70 T. Cooper
Telephone conference regarding L. Peingold's sign off; email to J. Theberge authorizing, email
exchange with J. Theberge regarding delete "that" in fast paragraph of Resolving Non qualified
Use, email exchange with J. Theberge regarding add loan agreement to list of enclosures,
email to J. Theberge regarding need clean copy for signature page, email exchange regarding
completed VCAP package for SEC; email exchange with J. Theberge regarding he needs 2009
loan agreement, pdf loan agreement to J. Theberge, telephone conference with L. Feingold
regarding sending his signature by FedEx; review email from J. Theberge regarding keeping
BMO apprised, email regarding same.
08/12/10 0.20 J. Hutchinson
Email correspondence with working group.
08/12/10 0.40 D. Wall
Evaluate revisions to draft VCAP submission, and emails with Larry Feingold regarding same
and regarding sharing of information with BMO.
08/13/10 1.20 T. Cooper
Email exchanges regarding sharing VCAP information with BMO, email to L. Feingold
regarding sauce, telephone conference with J. Theberge regarding same, email exchange with L.
Feingold regarding same.
08/13/10 0.90 D. Wall
Review and evaluate final draft VCAP submission and review official statement attachments;
emails with Larry Goldfein and John Theberge related to same and factual information,
SQUInE, SANDERS & DEMPSEY L.L.P.
028597.00004
09/07/10 South Miami, City of /Municipal Parking Garage
Page 4 invoice Number: 8578854
document production to SEC, sharing of VCAP submission with BMO.
08/15/10 1.10 A. Walt Compile information regarding City covenants and representations and emails with Larry
Feingold and Warren Trazenfeld regarding same.
08/16/10 0.90 D. Wall Telephone call with Ana Santa Ana regarding Municipal insurance Trust coverage; telephone
call with Larry Fenigold regarding SEC investigation; emails with Larry Feingold, Alfi-edo
Riverol and Luis Figueredo regarding SEC investigation, email searches, relevant City
documents, BMO conflicts.
08/17110
0.30 T. Cooper
Telephone conference regarding no tax law rules governing public records.
08/17/10
0.30. A. Goth
Review data volume from vendor and approve for shipment to SEC.
I 08/17/10
0.70 D. Nall
Telephone call with City's insurance counsel regarding potential claims,.stams of SEC and IRS
matters, and background facts relevant to possible claims and insurance coverage; letter to Sue
Curtain (SEC enfoieement attorney) regarding VCAP submission tolRS.
08/19/10
0.30 T. Cooper
Review and a -mails regarding NJ settlement with SEC.
08/19/10
0.30 D. Wall
Emails with Alti•edo Riverol, Lang Feingold and Dennis Deblois regarding SEC investigation
and email searches.
08/20/10
0.10 D. Wall
Emails with Dennis Deblois regarding email search progress.
08/23/10
0.30 T. Cooper
Telephone conference with J. Theberge and S. haycock.
08/23/10
0.20 D. Wall
Emails with Dennis Dublois, Emily Cardoso and Alfredo RiveroI regardiagemail searches.
08/25/10
0.10 D. Wall
EmaUs with Emily Cardoso regarding email searches.
08/26/10
0.10 D. Wall
Emails with Emily Cardoso regarding email searches and CDs.
007/10
1.30 D. Wall
Emails with Larry Feingold and Warren Trazenfeld regarding documents requested, and
compile documents; review and evaluate disks of emails received from City's IT consultant
today.. _I
08/27/10 3.40 S. Young Search electronic database and retrieve documents requested by Laurence FeingoId; work
- regarding the same.
08/28/10 3.30 D. Wall , Review and evaluate City of South Miami emails hum City's IT consultant, review and evaluate
Adriana Hussein email folders for content, and evaluate searches for relevant documents for
production to SEC.
SQTi1RL, SANDERS & DEMPSEY L.L.P.
TOTALHOURs ro)a Tars MAT mz:
TOTAL SLRViCGS:
Express Mail - Fedex
Express Mail - Fedex
DIS;3URSEMENT SUMMARY
VENDOR: FEDERAL EXPRESS INVOICE#: 719490948 DATE: 8/18/2010
FedFx Delivery; Tracking :792203845208 Send By: Todd L Cooper - Squire, Sanders &
Dempsey LLP Shipped On: 08122DI0; Shipped to: John Theberge, Holland & Knight, ;
2099 Pennsylvania Ave NW Ste 1, WASHINGTON, DC 20006; Received On:
08132010;028597.00004
VENDOR: FEDERAL EXPRESS INVOICE#: 720295059 DATE: 8/25/201p
FedEx Delivery; Tracking :971292538788 Send By: Wall Donald A-SQUM
SANDERS & DEMPSEY LLP Shipped On: 08172010; Shipped to; Sue Curtin Senior
Counsel, U S Securities and Exchange, ; Southeast Regional Office, MIAMI, FL 33131;
97.60
$ 51,378.00
11.32
13.66
028597.00004
09107/10
South Miami, City of / Municipal Parking Garage
Invoice Number: 8578854
page $
08/29110 0.50 D. Wall
Emalls with Larry Feingold regarding documents in Hussein folder and email search status and
process.
08/30/10 0.40 D. Wall
Collect requested documents and email Warren T7azenfeld regarding same; emailswith Larry
Fehhgold and Alfiedo Riverol regarding parking garage expenses.
08/31110. 1.90 A. Goth
Call with K Guibleben, D. Wall and S.J. Young regarding exclusionary search terms (.8); Run
exclusionary search terms to identify nonrelevant materials (1.1)
08131/10 2.00 K Guthleben
Load 14 Consultant CDs provided by Finance Director -- City of South Miami.
08/31/10 1.00 K. Guthleben
Teleconference to prepare exclusion list for searching 371 pst files from Consultant CDs to
reduce universe of document to review.
08/31/10 0.90 D. Will
Narrow, and refine terms for email assessment and conference with IT people regarding same,
and regarding ways to reduce volume of emails which need to be reviewed or produced.
08/31/10 1.50 S. Young
Work with Don Well and litigation support regarding client oniails and options to eliminate
those documents that are not pertinent to the on -going lawsuit; address various searches to be
terms to assist with document proiuction to the SEC.
conducted regarding multiple search
TOTALHOURs ro)a Tars MAT mz:
TOTAL SLRViCGS:
Express Mail - Fedex
Express Mail - Fedex
DIS;3URSEMENT SUMMARY
VENDOR: FEDERAL EXPRESS INVOICE#: 719490948 DATE: 8/18/2010
FedFx Delivery; Tracking :792203845208 Send By: Todd L Cooper - Squire, Sanders &
Dempsey LLP Shipped On: 08122DI0; Shipped to: John Theberge, Holland & Knight, ;
2099 Pennsylvania Ave NW Ste 1, WASHINGTON, DC 20006; Received On:
08132010;028597.00004
VENDOR: FEDERAL EXPRESS INVOICE#: 720295059 DATE: 8/25/201p
FedEx Delivery; Tracking :971292538788 Send By: Wall Donald A-SQUM
SANDERS & DEMPSEY LLP Shipped On: 08172010; Shipped to; Sue Curtin Senior
Counsel, U S Securities and Exchange, ; Southeast Regional Office, MIAMI, FL 33131;
97.60
$ 51,378.00
11.32
13.66
09/07/10
Page 6
Received On: 08182010; 028597.00004
Online services - Lexis/Nexis
Image Printing
Printing/duplicating•in-house
Telephone
TOTAL DISBURSEMENTS*
SQUIRE, SANDERS & DEmpsEy L.L.P.
028597,00004
Souti, Miami, City of / Municipal Parking Garage
invoice Number: 8578854
0.03
437.40
10.26
195.77
$668,44
MATTER TOTAL
SUBTOTAL SrRNnczs;
$51,378.00
LESS 10.0% DiscouNT.,
(5,137.80)
spuyars LESS Discouw:
46,240.20
ToTALDIsEuRszmz,NT8:
$668.44
TOTAL AMOUNT DUD FOR THIS MATTER:
$ 46,90&64
SQT n B, SANDERS & DEWSES L.U.
p7}'� 200 South&ia yne Boulevard, Suite 410D
fv,+�S� cTTTTU'��1177. }V}((.^^% .18GAL _ Miami.Fi 33131 r
�..L!"AI, ERS WORLDWIDE Office; =+ 1305.577.7001
September 8, 2010
Alfredo Riverol, CPA Cr.FA
Finance Director
City of South Miami, Florida
6130 Sunset Drive
South Miami, Florida 33143
Re: Municipal Parking Crarage Indebtedness
Dear Alfredo:
Enclosed please End our statement for services rendered and costs incurred for the month
of August, 2010 in connection with the captioned matter, As you will see, the statement reflects
the agreed -upon 10% discount.
As we have discussed with Larry, our monthly invoices will varyr from month to month
based on the work having to be done during the month and prior invoices have been Below the
$30,000 average monthly invoice estimated by Larry. In fact, on an average basis over the four
months we have invoiced the City, including the enclosed invoice, the average has been below
$30,000.
The larger invoice for this month reflects the fact that during the month of August, we
spent a very substantial amount of time preparing the IRS VCPA submission, discussing it with
counsel to the FMLC and filing the same with the IRS, as well as preparing for and meeting in
person with the SEC. You will note from the invoice that, as I had promised Larry, although I
devoted much time to this matter during August, very little of my time was billed to the City.
Finally, as also discussed with Larry, we have not billed the City for Don Wall's travel
costs to Miami in order to appear before the Commission and meet with the SEC.
We appreciate the opportunity of being of service to the City. Should you have any
questions, please do not hesitate to call.
LR:ge
Enclosure
cc: Laurence Feingold, Esq.
NffAMU4258984.1