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Res No 186-10-13220Resolution NO. 186-10-13220 A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the Acting City Manager to issue a Purchase Order to Professional Pavement Products, Inc. for the purchase of 25 MPH speed limit signs, poles and installation hardware in the amount of $14,258.95 to be charged to Local Option Gas Tax Trust Fund Account Number 112- 1730 -541 -3450; providing for an effective date. Whereas, On June 2, 2009 the City of South Miami Commission adopted Resolution No: 103 -09 -12912 authorizing the City Manager to execute an Interlocal Agency Agreement with Miami Dade County to Perform Traffic Engineering Functions for the installation of 25 MPH signs citywide. Whereas, On July 27, 2009 an Interlocal Agency Agreement to Perform Traffic Engineering Functions was signed by the City of South Miami and Miami Dade County. Whereas, the Mayor and City Commission wishes to continue the implementation of the agreement and installation of 25 MPH signs citywide. Whereas, the Mayor and City Commission authorizes the Acting City Manager to issue a purchase order to Professional Pavement Products, Inc. for the purchase of 165 25 MPH speed limit signs, poles and installation hardware in the amount of $14,258.95. Whereas, the expenditure be charged to Local Option Gas Tax Trust Fund Account Number 112 -1730- 541 -3450, which has an account balance of $70,000 before this request. Now, therefore, be it resolved by the Mayor and City Commission of the City of South Miami, Florida: Section 1. The Mayor and City Commission authorize the Acting City Manager to issue a Purchase Order to Professional Pavement Products, Inc. for the purchase of 165 25 MPH speed limit signs, poles and installation hardware in the amount of $14,258.95 to be charged to Local Option Gas Tax Trust Fund Account Number 112 -1730- 541 -3450, which has an account balance of $70,000 before this request. Section 2. This Resolution shall take effect upon adoption. Passed and adopted this 7 tWay of Sept. 2010. Read and approved as to form and sufficiency: App ov d: MAyor Commission Vote: 5 -0 Mayor Stoddard: Yea Vice Mayor Newman: Yea Commissioner Palmer: Yea Commissioner Beasley: Yea Commissioner Harris: Yea South Miami F v A&AmdlcaCpY CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER- OFFICE MEMORANDUM To: The Honorable Mayor & Members of the City Commission From: Fritz Armand, Public Works & Engineering Director Via: Buford R. "Randy" Witt, Acting City Manager - Date: August 30, 2010 Agenda Item No:: Subject: Purchase of 25 MPH speed limit signs _ Resolution: A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the Acting City Manager to issue a Purchase Girder to Professional Pavement Products, Inc. for the purchase of 25 MPH speed limit signs, poles and installation hardware in the amount of $14,258.95 to be charged to Local Option Gas Tax Trust Fund Account Number 112 - 1730 -541 -3450; providing for an effective date. Request: Authorizing the Acting City Manager to issue a Purchase Order to Professional Pavement Products, Inc. for the purchase of 165 25 MPH speed limit signs, poles and installation hardware in the amount of $14,258.95. Reason/Need: On June 2, 2009 the City of South Miami Commission adopted Resolution No: 103 - 09 -12912 authorizing the City Manager to execute an Interiocal Agency Agreement with Miami Dade County to Perform Traffic Engineering Functions' for the installation of 25 MPH speed limit signs citywide: On July 27, 2009 an Interlocal Agency Agreement to Perform Traffic Engineering Functions was signed by the City of South Miami and Miami Dade County. Funds were approved in the Public Works 2009 -2010 Fiscal Years budget general fund for the purchase and installation of the 25' MPH speed limit signs citywide at an estimated cost of $200.00 per sign. As a cost cutting measure the Public Works Department took on the installation of the signs in -house an has installed 100 sighs in the completion of Phases I and It for an. estimated savings of $11,757. In order to further maximize the savings we recommend that the expenditure for the speed limit signs and hardware be funded by the Local Option Gas Tax Trust Fund. The purchase- of an additional 165 25 MPH speed limit signs, poles and hardware are needed in order to complete the installation citywide. The City's Public Works Department has obtained 3 estimates for the purchase of 165 25 MPH speed limit signs, poles and hardware. Professional Pavement Products, Inc. was selected as the lowest responsive vendor from the following three proposals received: 1. Professional Pavement Products, Inc. $14,258.95 2. Tropical Signs of Florida $16,772.25 3. Sign A Rama $23,601.60 Cost: $14,258.95 Funding Sources: Local Option Gas Tax Trust Fund Account Number 112 -1730 -541 -3450 with an account balance of $70,000 before this request. Backup Documentation: El LI El Proposed Resolution Resolution No: 103 -09 -12912 Interlocal Agreement Vendor Estimates Page 2 of 2 Quote may$' Professional Pavement Products, Inc. 10250 NW 89th Ave Stet Date EStlmate # Medley FE_ 33178 ' - 305.264.3242 _ [.J1 CAC,,, 6/4/2010 Q17422 Bill To Ship To City of South Miami PPP -Miami 4795 SW 75th Ave City of South Miami Miami FL 33155 10250 NW 89th Ave # 1 Medley FL 33178 Customer ID Expires Exp- Close Sales Rep Partner Job Location M239 -City of Sou... 7/4/2010 6i4 /2010 66- GuilletmoAtv.- Miami Terms Ship Via Note - 09 -Gov't PG Net... R. & L Carriers Item Quantity Description Rate Amount NS Description DS- I3 -1 -3 165 24x30 /f HIPRSM // 32.93 5,433.45 24x301 HIPRSM / R2-1 SPEED LIMIT 25 / 024 -HM R2 -1 //SPEED LIMIT MUTCD 25 // COMPLETED CUSTOM SIGN HI MUTCD .080 13- 2 -2 -12- 165 U- d4ANNEL POST 36.90 6,08850 3 GALVANIZED l2ft alb per foot flanged galvanized u- channel sign. post. (50 -POSTS PER BUNDLE) 13 -3 -4-6 165 BREAKAWAY 1.1,40 1,881.00 RETAINING STRAP used in combination with 4 retaining strap bolt assemblies to prcvcnt system sign and post from separating from stub when struck. I3- 3.4 -6 -1 660 BREAKAWAY 1.00 660.00 RETAINING STRAP EOLTASSY used in combination with Breakaway Retaining Strap to prevent system sign and post from Florida - RDC 9556 Historic Kings Rd S ... Suite 315 Jacksonville, FL 32257 Ph: 904.733.2121 Fx: 904.733.8800 Charlotte Branch. 1955 Scott Futrell or Charlotte NC 28208 Ph: 704 -697 -9577 Fx: 70"97 -9576 Miami Branch 10250 NW 89th Ave Unit 1 Medley FL 33178 Ph: 305-264-3Z42 Fx: 305 - 885-4273 Orlando Branch 6441 Pinecastle Blvd Orlando, FL 32809 Ph: 407,888.2080 Fx: 407.888.2425 Texas - RDC 3377 West 11th St Houston, Tx 77008 Ph: 713,864..0906 Fx: 713.864A833 ,y Professional Pavement Products, Inc. 10250 NW 89th Ave Sto1 Medley FL 33178 305.264.3242 Quote Date Estimate # 614/2010 d Q17422 Item Quantity iption Rate Amount NS Description ng from stubruck. includes olrstar washcr 13 -3.1 330 OLTS 2,25in 0.20 66.00 d Zinc 2.25in ts. Includes Bolt sbcr Lack Hex Nut. 7DescriptionRate Tharsk you, we appreciate your business. Subtotal Shipping Cost (R & L Carriers) 14,128.95 130.00 Total $14,258.95 Florida - RDC 9558 Historic Kings Rd S Suite 318 Jacksonville, FL 32257 Ph: 904.733.2121 Fx: 904.733.8800 Orlando - Branch Texas - RDC 6441 Pinecastte Blvd 3377 West 11th St Orlando, FL 32609 Houston, Tx 77008 Ph: 407.888,2080 Ph: 713.864,0906 Fx:407.888.2425 Fx:713,864.0833 I Y'00q COMPLETE SIGN FAC11.1rY OESK311ERS AND MANUFACTUPERS SYS OF ELECTRICAL SIGNS 7675 West `grid C1. Hizfleah FL 33014 305-512-1223 I`= 305-512-1213 Gusw- t,,r Name� City of South Miami Phone: 305-663-6350 4795 SW 75th Ave Fax 305-668-7208 Miami, F! 33155 Aftn ch xt io , ar ftvofwou'ts are Manufacture of the following traffic signs: 1) Qty 165 U-CHANNEL POST GALVANIZED 1217t. 3Lb per foot flanged galvanized u-channel sign post 2) QTY 165 BREAKAWAY RETAININ STRAP used in combination with 4 retaining strap bolt assemblies to prevent system sign and post from separating from stub when struck. 3) QTY 660 BREAKAWAY RETAINING STRAP BOLT ABBY in combination with breakaway strap includes 1 nut bolt star washer 4) QTY 165 24'W x30"H SPEED LIMIT SIGNS HI MUTCD 080 5) OTY 330 sign bolts 2.5 IN. Std. Zinc, flat washer lock washer HexNut NOTE: delivery is not included * GONTRA FR'CE iS VALID FOR KNETY (901 DAYS ONLY, AND MAY SE 'ZJ;'!JrGT TO CHANGE IF MARKSTI CONDITIONS CtIANGE& * M1 SIG-,NS AINID DISPLAYS ARE DEFECTS W MPjERIAL ORWORKM'ANSHIP FOR A P-EMOD OF NINE TV, GP-YS 'Na 1HE LVEK1'T4A1'5ELLE8!S REQUIRED TO CXPEND T lhiE OR EX'PENS'E R' PR PAq E , E � E Tll SI-M, FOR flN1STAU,ATON,,SU0H GUSTS, EXPENSES AND ijk9c,'P SHA'-L BE THE RESPONSIBA.ITY OF BUYER k! ARTWORK CREATED BY SEUER SHALL RE (MAIN THE PROPERTY OF SE` ER, EIVEDAC E"a XIPY OF TH18 8N,11FIE AGRE5NIEN T, iOPKAL SO4`3 & SERKEES, C -T ,19 1 ROMCAL SIGNS OF FLORIDA 6,583-50 2,136.75 924.00 6,930,00 198,00 PRICE 5 16,772,25 C, r -px SALES S EXEMPT E H P0 } I PROCESS ENG04EEEKS SIQP,� IMTIN, OF F0, I 0= OF PsAA4UFX,,TtjPE BAt ?a (,'F- A-f NSrM-LATION, S 0.00 71 PRM, NAMIE', 343NA7MRE: "7'p- (9 may, 12445 S. Dixie hwy Waml, F1 33156 (Estimate Date Estimate #� 6/1'412010 I 12320 Name / Adtlress— Clil' OF SOUTH MIAMI (PUBLIC WORKS) . Alina Menocal 14795 SW 75 Ave. Miami, El 33155 '— i' ---- --.� .-_.— P.O.No.� —Terms _Due Dale Rep '7I �J'oobbiFWIP# Phone# Fex# __ ! 150 %tiown /C... 611412010 A. IL' � 305.663.6350 305 -669 -7208 Item Description Qty Total Custnm sac Custom. size,080 aluminum 24 x 30 HTPRSM, RZ -I 25MPH, lit 165 s,652,60'T MTJTpC G- Channel P05t U- Chuntrcl Post Onlvanizcd 12!1/316 [65! 4,075.00T! OTHER CHARGES 1 BREAK AWAY RETAINING STRAP 165' 2,227.SOT - (HARDWARE. i Mounting Hardware Derail! BREAK AWAY RBTATNTNG STRAP 660! 3,234.00T I BOLT ASSY �HARDWAR)? MOUntin9 Hardwarx Dclail:SICM BOLTS 25'AU0, Bolt. Washes, 3301 412.501'; lock washer, flex nut Subtotal — - - - -- s23.601.60 Drsisns gaaeta cd for this estimate remain the property of SIGN *A "RAMA undl the -i order is complete and paid in Nil. A 50% deposit is re4uircd to begin this order. Sales Tax I Teens and conditions apply, 6 . Eaeb SisutA*Rama is indcpcadcotly Owned and Operaied. '�'O al { � -----' W ..siguarame.wm ` 523.601.60 Signature Phones # P'ax # E-malt Web Site 345.253 -531:0 305- 453 -5304 ��ssamria(gttial,cain ! www.SARmismi.com j INTERGOVERMENTAL AGENCY AGREEMENT TO PERFORM TRAFFIC ENGINEERING FUNCTIONS THIS INTERGOVERNMENTAL AGENCY AGREEMENT TO PERFORM TRAFFIC - PINEERINGFUNCT'ONS (AGREEMENT), made and entered into this aO day of 2009, by and between the City of South Miami, FLORIDA, a municipal n of the STATE OF FLORIDA, hereinafter referred to as the CITY and MIAMI -DADE COUNTY (COUNTY), a political subdivision of the STATE OF FLORIDA, MIAMI -DADE County. WITNESSETH WHEREAS, pursuant to Section 2 -96.1 of the Miami -Dade County Code, all traffic control and traffic engineering services in Miami -Dade County are under the exclusive jurisdiction of the COUNTY; and WHEREAS the CITY desires to assume the installation and maintenance responsibilities of certain traffic engineering functions pertaining to it's local municipal streets only; and WHEREAS, the COUNTY has determined that the CITY is both equipped and able to perform the traffic engineering functions as herein specified on its local streets; and WHEREAS the CITY has, by proper resolution attached hereto and by reference made a part hereof, authorized its officer to enter into this AGREEMENT. NOW THEREFORE, the CITY and the COUNTY agree as follows: 1. The recitals set forth above are incorporated herein by reference. 2. The CITY will only install and maintain the following designated types of traffic control devices and only on those local municipal streets operated and maintained by the CITY within its boundaries: List of Devices 25 mph Speed Limit Signs Citywide as shown in Exhibit "A" map as well as: o SW 67" Avenue at SW 74th Street, SW 75 Terrace, SW 76" Terrace, SW 77" Terrace and SW 78"' Terrace o SW 68"' Avenue at SW 751h Terrace o SW 80'h Street at SW 69' Avenue, SW 68th Avenue, and SW 67"' Court o SW 69'h Avenue and SW 75" Terrace o SW 72 Street at SW 68"` Avenue and SW 681h Court Per approved City of South Miami Mango Terrace neighborhood traffic management plan as shown in Figure No. 5. 2. Traffic circles at SW 68th Avenue at the intersections of SW 75th Terrace and SW 78th Terrace (see Fig. No. 5) 3. Curb Extensions at the following intersections (see Fig. No. 5): o SW 68th Avenue and SW 77" Terrace o SW 68th Court and SW 74 h Street o SW 69'h Avenue and SW 75th Terrace o SW 69`h Avenue and SW 77th Terrace 4. Textured intersection at (see Fig. No. 5): o SW 681h Avenue and SW 76"' Terrace o SW 69th Avenue and SW 77H' Terrace 5, Gateway Entry features at the following intersections (See Fig. No. 5): • SW 72 Street at SW 68th Avenue and SW 68'h Court • SW 80th Street at SW 69" Avenue and SW 68"' Avenue • SW 67th Avenue at SW 74th Street, SW 75 Terrace, SW 761h Terrace, SW 77t" Terrace and SW 78th Terrace 6. Forced Turn Island at the intersection of SW 67"' Avenue and SW 70 Street (see Fig. No. 5) Traffic calming devices may be installed on local municipal streets only after an appropriate traffic engineering study has been performed and sealed and signed plans have been submitted to the Public Works Department of the COUNTY for its review and approval. 3. The CITY shall attach a decal to the back of the sign panels indicating ownership and date of installation. 4. The CITY assumes sole and complete responsibility for the maintenance of all such traffic signs and traffic calming devices identified herein that are installed by the CITY within its boundaries. 5. The CITY assumes sole and complete liability for any accidents and /or injuries which may or are alleged to occur or arise out of the installation, operation or maintenance of said traffic control devices, and hereby indemnifies and saves harmless the COUNTY from any and all claims of negligence as a result of the installation, operation or maintenance of said signs and traffic calming devices. R All traffic control devices installed by the CITY in accordance with this AGREEMENT shall conform to the applicable requirements established by the following publications: Florida Department of Transportation Standard Specifications for Road and Bridge Construction. Manual on Uniform Traffic Control Devices for Streets and Highways, U.S. Department of Transportation Federal Highway Administration (ANSI D6.le- 1989), including latest revisions. Standard Highway Signs, U.S. Department of Transportation, Federal Highway Administration. Miami -Dade County Public Works Manual (available from the Public Works Department, Reproduction Services, i11 NW 1 Street, Suite 1604, Miami, FL 33128) 7. For installation of traffic control devices, the CITY shalt hire a COUNTY licensed contractor or perform the work in -house by the CITY Public Works crew. 8. Should the CITY install street name signs at the same locations where a stop -top street name exists, then the CITY shall utilize the other corners of the intersection. Subsequently, the CITY shall remove the COUNTY'S stop -top street name signs by an approved sign contractor. All signs and hardware removed shall be dismantled and returned to the Traffic Signals and Signs Division of the COUNTY'S Public Works Department. 9. The CITY shall be responsible for keeping records of any and all installations and repairs, and furnishing pertinent documents as and when said records may be requested. 10. Failure to carry out any of the duties and responsibilities assumed herein by the CITY may result in termination of this AGREEMENT, at the sole discretion of the COUNTY. IN WITNESS WHEREOF, the CITY and the COUNTY have set their hands the day and year above written. Attest: ! IBgYf�a,-i�zUVIN, CLERK 14 1 ,o y Deputy Clerk rra tt ' •r Approved a&4o form and legal sufficiency: ssistant County Attorney Attest: Ba 0 Approved as to form and legal sufficiency: City Attorney MIAMI -DADE C UNTY By: Cou ty Manager CITY OF SOUTH MIAMI By: — City Manager RESOLUTION NO.: 103 -09 -12912 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERGOVERNMENTAL AGENCY AGREEMENT WITH MIAMI -DADE COUNTY TO PERFORM TRAFFIC ENGINEERING FUNCTIONS FOR THE CITY OF SOUTH MIAMI CITYWIDE SPEED LIMIT SIGNS AND SPECIFIC TRAFFIC CALMING IMPROVEMENTS WITHIN MANGO TERRACE NEIGHBORHOOD, BOUNDED BY SW 69TH AVENUE ON THE WEST, S.W. 67TH AVENUE (LUDLAM ROAD) ON THE EAST, S.W. 80TH STREET (DAVIS ROAD) ON THE SOUTH, AND S.W. 72ND STREET (SUNSET DRIVE) ON THE NORTH; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, traffic improvements to attain pedestrian friendly environment are vital to the lives of all residents of the City of South Miami; and WHEREAS, the City of South Miami Commission wishes to begin implementing the City's adopted Traffic Management Plan for the City of South Miami Mango Terrace neighborhood, bounded by S.W. 69th avenue on the west, S.W. 67th avenue (Ludlam road) on the east, S.W. Mill street (Davis road) on the south, and S.W. 72nd street (Sunset Drive) on the north; and WHEREAS, the City of South Miami has been presented with an Intergovernmental Agency Agreement with Miami -Dade County to Perform Traffic Engineering Functions for the City of South Miami Mango Terrace neighborhood, bounded by S.W. 69th avenue on the west, S.W. 67th avenue (Ludlam road) on the east, S.W. 80th street (Davis road) on die south, and S.W. 72nd street (Sunset Drive) on the north; and WHEREAS, the agreement identifies speed limit reduction signs citywide and lists traffic calming devices at certain locations specifically approved by Miami -Dade County for the City to install and maintain. NOW, THEREFORE, BE IT RESOLVED /ORDAINED BY THE MAYOR AND CITY OF SOUTH MIAMI COMMISSION THAT- Section L The City Commission of the City of South Miami authorizes the City Manager to execute an Intergovernmental Agency Agreement with Miami -Dade County to Perform Traffic Engineering Functions for the City of South Miami Mango Terrace neighborhood, bounded by S.W. 69th Ave, on the west, S.W. 67th Ave. (Ludlam road) on the east, S.W. 80th St. (Davis Road) on die soudt, and S.W. 72tid St. (Sunset Drive) on the north, Section 2. The City Commission of die City of South Miami authorizes the City Manager to execute an Intergovernmental Agency Agreement with Miami -Dade County to Perform Traffic Engineering Functions for the installation of 25 MPH speed signs citywide. Section 3. Tile attached exhibit is incorporated by reference into this resolution. PASSED AND ADOPTED this 2nd day of June 2009, ATTEST: APPROVED: TY CLERK OR Commission Vote: 4 -0 REAP ,A OVER O FORM: Mayor. Horace G. Fetiu Yea Vice Mayor: Brian D. Beasley Yea Commissioner: Velma Palmer Yea Commissioner: Valerie Newman Yea Cff ORNEY City of South Miami ExhibitA; PROPOSED P 25 mph SIGNS (at City's entry points) kv k r: Legend • Proposed Signs • Already Installed Signs City Boundary Phasel = 36 Signs Phase2 44 si