Res No 129-10-13163RESOLUTION NO. 129-10-13163
A resolution of the Mayor and City Commission of the City of South
Miami, Florida, authorizing the City Manager to issue a Purchase
Order for a total amount of $35,000 to Florida International University,
Metropolitan Center to conduct the Performance -based Audit of all
City Departments as per Article IV, Section 4F of the Charter, and
providing an effective date.
WHEREAS, the City Manager has recommended this resolution; and
WHEREAS, Florida International University, Metropolitan Center will be
conducting a Performance -based Audit of all City Departments
WHEREAS, required as per Article IV, Section 4F of the Charter; and
WHEREAS, thejotal contract amount shall not exceed $35,000
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
Section 1. The Mayor and City Commission hereby authorize the City
Manager to issue a Purchase Order for a total amount of $35,000 to Florida International
University, Metropolitan Center to conduct a Performance -based Audit of all City
Departments, to be charged to account 001.2100 - 519.3211, Performance Audit with a
Purchase Order of $150,000 which was budgeted and encumbered in FY 2008.
Section 2. The attached exhibit is incorporated by reference into this resolution.
PASSED AND ADOPTED THIS 8th DAY OF June 2010.
ATTEST:
aa� -c�-
ITY CLERK
READ AND APPROVED AS TO FORM
AND SU CIENCY:
L UM NCE FEINGOLD
CITY ATTORNEY
WAMy Documents\resolutions \Resolution fees.newmanbemley.doc
APPROVED:
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MAYO
COMMISSION VOTE:
4 -0
Mayor Stoddard:
recused
Vice Mayor Newman:
Yea
Commissioner Palmer:
Yea
Commissioner Beasley:
Yea
Commissioner Harris:
Yea
Prepared for:
City of South Miami, Florida
Prepared by:
June 2, 2010
The Metropolitan Center is the leading urban "think tank'' in South Florida established in
1997 as an applied research center under the School of International and Public Affairs
(SIPA) at Florida International University. The Center has an impressive track record of
providing quality services to communities through various planning, economic and
financial management studies, including economic and financial assessments; annexation
studies, Evaluation and Appraisal Reports (EARs), EAR -based Amendments to
Comprehensive Plans; CRA Plans, housing needs assessments and targeted industry
studies. In addition, the Metropolitan Center has organized workshops, conferences and
retreats as well as public opinion forums to address specific urban issues such as
industrial development, affordable housing, community redevelopment and
transportation. Our approach to providing consulting services is to customize our
services and products to take into account the unique needs of individual communities
and/or clients while adhering to recognized methodologies for applied research, survey
design and data analysis.. The Center houses the ongoing South Florida Regional
Database Project which includes asset mapping, best- practice research, and full in -house
Remote Sensing and Geographic Information Systems (GIS) capabilities. Moreover, the
Metropolitan Center is a Census Information Center (CIS), which allows for early access
to release data and data with restricted use.
The 'FIU Metropolitan Center brings an established applied research capacity to local
government planning efforts utilizing cutting -edge research and quantitative data analysis
tools and techniques. The Metropolitan Center has a full time team of academic and
professional experts in city management and urban planning issues. Located in
Downtown Miami, the Metropolitan Center frequently partners with government
agencies, private firms and non - profit organizations to build avenues for positive growth.
The Metropolitan Center is also at the forefront of public policy research and has a solid
record of producing survey research studies in South Florida. Clients of the Metropolitan
Center include local government entities, non -profit organizations and private sector
firms in South Florida. Our research has served as catalyst for major policy changes and
projects in the area of housing, transportation, social services and health services. Some
of our survey clients include the Department of Community Affairs of the State of
Florida, the Greater Miami Chamber of Commerce, the Broward County Supervisor of
Elections Office and Miami -Dade County.
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Howard Frank, PhD., - Co- Principal Investigator
Dr. Howard Frank is Professor of Public Administration at Florida International
University.. He has served in a number of administrative capacities at FIU since joining
the faculty in 1988 including service as Director of FIU's Institute of Government. His
Ph.D. is in Public Administration from the Florida State University. Professor Frank's
specialty is in public budget and finance and he will serve as co- principal investigator.
Professor Frank has authored numerous research pieces related to performance
measurement. He has also provided training in this area and conducted performance
assessments for South Florida Workforce, the Miami -Dade Public Schools and the former
Department of Health and Rehabilitative services in Tallahassee..
Professor Frank is currently the Managing Editor of the Journal of Public Budgeting,
Accounting, & Financial Management and has also assessed Miami -Dade County's
implementation of the Active - Strategy performance and budgeting system, also deployed
in Miami Beach and Orange County.
Edward P Murray, Ph. D., AICP — Co- Principal Investigator
Dr.. Ned Murray, AICP is the Associate Director of the Metropolitan Center at Florida
International University in Miami. Dr. Murray will serve as co- principal investigator (PI)
for the Performance -based audit. Dr. Murray has over twenty years of professional and
academic experience in city planning. He holds a Ph.D. in Urban:and Regional Planning
from the University of Massachusetts at Amherst and is a professionally certified planner
with the American Institute of Certified Planners (AICP).
Dr. Murray is a leading expert in the areas of urban planning and economic development.
He has served as PI on many of the landmark planning studies in Miami -Dade County
including the City of Miami FEC Railway Corridor Strategic Redevelopment Plan,
Miami -Dade County Economic Development Implementation Plan (EDIP), and MLK
Boulevard and 544 Street Commercial Corridor Revitalization Plan. Dr. Murray has
served as PI on a number of EARS in Miami -Dade County including the Cities of Miami
Springs, West Miami and Sweetwater. Dr. Murray also served as the PI on the City of
Miami Springs 36& Street Commercial Corridor Market Study,
Dr. Murray has also authored many significant economic and housing market studies
completed in South Florida in the past five years including the leading studies for Miami-
Dade, Palm Beach, Broward and Monroe Counties. He was also the Principal
Investigator on the Broward County Housing Linkage Fee Nexus Study and Rental
Housing Study for Palm Beach and Martin Counties. Dr. Murray has recently completed
and presented Housing Market Update and Municipal Scorecard studies for Palm Beach
and Broward Counties and the first South Florida Workforce Housing Needs Assessment
and South Florida Workforce Housing Best Practices studies on behalf of the Regional
Business Alliance. Dr. Murray developed the "Municipal Scorecard for Affordable
Housing DeliveryO" model which was used in both the Palm Beach and Broward
Counties affordable housing needs assessments.
Maria Ilcheva, Project Manager
Dr. Ilcheva is a senior researcher with experience and responsibility in a number of areas
critical to the Metropolitan Center's operations, including serving as Principal
Investigator and/or Project Manager on a number of contracts and grants. Ms. Ilcheva
also serves as Subject Matter Expert in behavioral research, including surveys, polling,
evaluations, and focus groups and supervises and maintains quality standards for SPSS
statistical analysis for Center projects. Ms. Ilcheva will lead the community survey team
for the study and provide analysis of output measures.
Ms Ilcheva's research experience includes the following projects:
Miami -Dade Broadband Coalition /South Florida Workforce March -July 2010
Served as Co- Principal Investigator, supervising the data collection and analysis of
business and workforce surveys in Miami -Dade and Monroe Counties.
Hurricane Mitigation Study July 2007 - ongoing, renewed annually
Manages Data Collection, Analysis and Reporting; Project includes annual Florida
resident polls, business surveys and focus groups.
Women -Led Businesses Leadership Study renewed annually since 2006
Coordinates survey administration, data input, analysis and reporting.
Miami -Dade Community Action Agency July 2008 -March 2009
Principal Investigator on a Community Needs Assessment which analyzed the entire
County, targeting low - income residents and their overall needs. Project included a
survey of low income residents and secondary data analysis to establish areas in need of
improvement and programs /services needed.
Miami -Dade Parks and Recreation Department 2008
Served as Principal Investigator on a project which assesses auditorium users' level of
satisfaction with facilities, staff and services at the County's two auditorium facilities.
Coordinated data collection, analysis and was responsible for reporting and client
relations. Project included surveys of current and potential auditorium audience, as well
as surveys with producers and artists.
Economic Outlook, City of Hialeah. FL 2008
Economic analysis of City of Hialeah, FL and comparison with the Cities of Miami and
Miami Beach.
Women, Infants and Children (WIC) Price Assessment August 2006 -Nov. 2006
Survey Instrument design, data acquisition and analysis. Responsible for final reporting.
Downtown Development Authority Baseline Report January -March 2006
Analyzed data and worked on the final report.
Broward County Affordable Housing Assessment December 2005- January 2006
Participated in the analysis of data and the final report data preparation and visualization.
West Grove Youth Services Assessment: Researcher 2005
Conducted surveys with children in youth programs and interviews with the coordinators
and director of such programs. Responsible for the preparation of the study's final report.
Research Coordinator: Arts4Learning -Miami 2004-2005
Coordinated research activities for Miami as part of a national study of Arts integration.
Responsible for the collection of data, interviews, on -site observations and administering
surveys.
Data Analyst: Health Foundation of South Florida Survey Project 2004
Responsible for data collection and analysis of responses from Health Foundation
grantees.
Victoria Lerma, M.A. Research Associate
Ms. Lerma is a Research Associate at the Metropolitan Center. Ms. Lerma will assist in
the study's survey and data analysis. She has conducted economic and housing market
analysis on a range of recent studies in South Florida including the Miami River
Economic Assessment, Miami -Dade County Workforce Housing Needs Assessment, South
Florida Workforce Housing Needs Assessment and Best Practice Case Studies, Broward
County Affordable Housing Needs Assessment and the Rental Housing Study for Palm
Beach and Martin Counties. Her previous experience research includes an in -depth
analysis of the racial disparity in the criminal justice system in Miami -Dade County and
various public opinion polls.
A. Background
The Metropolitan Center at Florida International University (FIU) will provide
professional services to the City of South Miami in the preparation of a City Department
Performance -based Audit per Article IV, Section 4 (F) of the City's Municipal
Ordinance.
B. Tasks and Deliverables
The FIU Metropolitan Center will perform a performance -based audit of each of the City
of South Miami's municipal departments and their respective divisions. The proposed
performance-based audit will target "output measures" for each department and division
and develop potential performance effectiveness measures based on community input and
recognized best practice. This will provide the groundwork for the establishment of
possible benchmarks to professional standards and the rollout of a performance-based
budget. Specific tasks will include the following:
Task I
The FIU/MC will interview individual department heads to document existing mission
statements, core services, objectives and performance measures for each City department.
The FIU/MC will then prepare a performance -based audit of each department's output
measures.
Deliverable: City department performance -based audit of output measures.
Task 2
The FIU /MC will conduct a South Miami "resident satisfaction survey" to determine the
service demands, issues and concerns of the community. The survey findings will
provide guidance in the formulation of future departmental objectives and accompanying
performance -based effectiveness measures.
Deliverable: South Miami Resident Satisfaction Survey.
Task
Based on the prior findings and analysis, the FIU/MC will prepare for consideration a list
of potential performance -based effectiveness, measures for each City department and their
respective divisions. This task provides the framework for future performance -based
audits by laying the groundwork for possible benchmarks to professional standards and
the rollout of a performance -based budget..
Deliverable: List of potential performance -based effectiveness measures by City
Department.
C. Project Timeline and Cost
D. Contact Information
Dr, Ned Murray, AiCP
Associate Director
FIU Metropolitan Center
156 SE 2 °a Avenue — Suite 500
Miami, FL 33131
Phone: 305.349.1444
Fax: 305.349.1271
Email: murrayn@fiu.edu
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