Res No 006-10-13040RESOLUTION NO% 06 -10 -13040
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO
MUTUAL AID AGREEMENT WITH MIAMI SHORES POLICE DEPARTMENT FOR
GENERAL AND SPECIFIC LAW ENFORCEMENT DUTIES ON BEHALF OF THE
CITY OF SOUTH MIAMI POLICE DEPARTMENT PURSUANT TO SECTION 23.1225
(3), FLORIDA STATUTES; PROVIDING AN EFFECTIVE DATE.
WHEREAS, Chapter 23, Florida Statutes, the Florida Mutual Aid Act, requires the authorization by the
governing body of the municipality before a Mutual Aid Agreement may be entered into by the City Manager of the
City of South Miami on behalf of a law enforcement agency; and,
WHEREAS, there is the existing and continuing possibility of the occurrence of law enforcement
problems and other natural and man-made conditions which are or are likely to be beyond the control of the
services, personnel, equipment or facilities of the City of South Miami and/or the aforementioned entities; and
WHEREAS, to meet the responsibility of the respective governments to ensure the public safety of their
citizens by providing adequate levels of police services, preparation must be made to protect the public peace and
safety and to preserve the lives and property of the people in the listed jurisdictions; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA;
Section 1: The City Manager of the City of South Miami is authorized to enter in to a Mutual Aid
Agreement with Miami Shores Police Department, on behalf of the City of South Miami Police Department
pursuant to Section 23.1225(3), Florida Statutes. .
Section 2: That this resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 1 4th
ATTEST:
day of January, 2010.
APP VED:
MAYOR —
Commission Vote:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Palmer:
Commissioner Sellars:
Commissioner Newman:
South Miami
Ntsm�9ca�lUr
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER °
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor &Members of the City Compission
Via: Roger M. Carlton, Acting City Manager
From: Robert F. Richardson 11, Chief of Police
Date: January 14, 2010
Agenda Item No.:
Subject: Mutual Aid Agreement
Request: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO
ENTER INTO MUTUAL AID AGREEMENT WITH THE MIAMI SHORES'"
POLICE DEPARTMENT FOR GENERAL AND SPECIFIC LAW
ENFORCEMENT DUTIES ON BEHALF OF THE CITY OF SOUTH MIAMI
POLICE DEPARTMENT PURSUANT TO SECTION 23.1225 (3), FLORIDA
STATUTES; PROVIDING AN EFFECTIVE DATE,
Request: The City Manager be authorized to enter in to Mutual Aid Agreement with the Miami
Shores Police Department on behalf of the City of South Miami Police Department
pursuant to Section 23.1225(3), Florida Statutes.
Reason/Need: Chapter 23, Florida Statutes, the Florida Mutual Aid Act, requires the authorization by
the governing body of the municipality before a Mutual Aid Agreement may be entered
into by the Mayor or the chief executive officer of the municipality on behalf of a law
enforcement agency. There exists the possibility of law enforcement problems and
natural and man-made conditions which could be beyond the control of the services,
personnel, equipment or facilities of the City of South Miami Police Department.
Preparations must be made to secure outside resources to ensure the public safety of the
citizens by providing adequate levels of police services, to protect the public peace and
safety and to preserve the lives and property of the people.
Examples of Mutual Aid:
• Major Crime Scenes or Traffic Crashes requiring resources beyond those available within
the City.
• Major Events such as the FTAA Conference, Super Bowl — requiring resources from
virtually every agency in the County.
•. Civil disorder (riots).
• Natural or other disasters effecting one or more communities.
• Narcotics or other undercover investigations — requiring 'Tresb" undercover agents or
surveillance vehicles & equipment.
• Multi- Agency DUI Checkpoints.
• Back -up for officers from/to neighboring agencies for officer safety or to assist with crimes
in progress or other high priority calls for service.
Cost: N/A
Backup Documentation:
• Draft Resolution
• Mutual Aid Agreement
MUTUAL AID AGREEMENT
Between Miami Shores Village
and the City of South Miami
Whereas, because of the existing and continuing possibility of the occurrence of law
enforcement problems and other natural and man-made conditions which are, or are likely to
be, beyond the control of the services, personnel, equipment, or facilities of the Miami Shores
Police Department or the South Miami Police Department; and
Whereas, Miami Shores Village and the City of South Miami are so located in relation to each
other that it is to the advantage of each to receive and extend mutual aid in the form of law
enforcement services and resources to adequately respond to intensive situations, including,
but not limited to, natural or manmade disasters or emergencies as defined under
§ 252.34, Florida Statutes; and,
Whereas, .in order to ensure that preparation of these law enforcement agencies will be
adequate to address any and all of these conditions, to protect the public peace and safety, and
to preserve the lives and property of the people of the participating municipalities; and,
Whereas, Miami Shores Village and the City of South Miami have the authority under §
23.12, Florida Statutes, et seq. , the Florida Mutual Aid Act, to enter into a mutual aid
agreement for law enforcement service which provides for rendering of assistance in a law
enforcement emergency.
NOW, THEREFORE, Miami Shores Village, a Florida municipal corporation, and the City of
South Miami in consideration for mutual promises to render valuable aid in time of necessity,
do hereby agree to fully and faithfully abide by and be bound by the following terms and
conditions: .
SECTION I: SHORT TITLE: Mutual Aid Agreement
SECTION H: DESCRIPTION
Since this Mutual Aid Agreement provides for the requesting and rendering of assistance for
both routine and law enforcement intensive situations, this Mutual Aid Agreement combines
the elements of both a voluntary cooperation agreement and a requested operational assistance
agreement, as described in Chapter 23 Florida Statutes.
SECTION III: DEFINITIONS
a. Joint Declaration: A document which enumerates the various conditions or situations
where aid may be requested or rendered pursuant to this Agreement, as determined by
concerned agency heads. Subsequent to execution by concerned agency heads, the joint
declaration shall be filed with the clerks of the respective political subdivisions. and
shall thereafter become part of this agreement. Said declaration may be amended or
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supplemented at. any time by the agency heads by filing subsequent declarations with
the clerks of the respective political subdivisions.
b. Agency or participating law enforcement agency: Either the Miami Shores Police
Department or the South Miami Police Department. -
c. Agency Head: Either the Chief of the Miami. Shores Police Department, or Chief's
designees; and the Chief Of the South Miami Police Department, or the Chief's —
designees.
d. The participating police department: The police department of any municipality in the
State of Florida that has approved and executed this Agreement upon the approval of
the governing body of that municipality.
e. Certified law enforcement employee: Any law enforcement employee certified as
provided in Chapter 943, Florida Statutes.
SECTION rVV: OPERATIONS
a. In the event that a party to this agreement is in need of assistance as set specified in the
applicable joint declaration, an authorized representative of the agency requiring
assistance shall notify the agency head or his/her designee from whom such assistance
is requested. The agency head or authorized agency representative whose assistance is
sought shall evaluate the situation and the agency's available resources, consult with
his/her supervisors if necessary, and will respond in a manner he /she deems
appropriate.
b. The agency head m whose jurisdiction assistance is being rendered may determine who
is authorized to lend assistance in his/her jurisdiction, for how long such assistance is
authorized and for what purpose such authority is granted. This authority may be
granted either verbally or in writing as the particular situation. dictates. The agency
head's decision in these matters shall be final.
c. Each party, to this Agreement agrees to furnish necessary personnel, equipment,
facilities and other resources and to render services to the other party as required to
assist the requesting party in addressing the situation which caused the request;
provided, however, that no party shall be required to unreasonably deplete its own
personnel, equipment, resources; facilities, and services in furnishing such mutual aid,
as determined by the furnishing party.
d. The agency heads of the participating law enforcement agencies, or their designees, shall
establish procedures for giving control of the mission definition to the requesting agency,
and for giving tactical control over accomplishing any such assigned mission and
supervisory control over all personnel or equipment provided pursuant to this Agreement
to the providing agency. However, each employee shall also be subject to the personnel
rules, regulations, procedures, and policies applicable to his or her employing agency.
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e. The personnel and equipment that are assigned by the assisting agency head shall be
under the immediate command of a supervising officer designated by the assisting
agency head. Such supervising officer shall be under the direct supervision and
command of the agency head or his/her designee of the agency requesting assistance.
£ Whenever an officer or other employee is rendering assistance pursuant to this
agreement, the officer or employee shall abide by and be subject to the rules and
regulations, personnel policies, general orders, and standard operating procedures of
his/her own employing agency. If any such rule, regulation, personnel policy, general
order. or standard operating procedure is contradicted, contravened or otherwise in
conflict with a direct order of a superior officer of the requesting agency, then such
rule, regulation, personnel policy, general order or procedure shall control and shall
supersede the direct order.
g. Whenever there is cause to believe that a complaint has arisen as a result of a
cooperative effort as it may pertain to this agreement, the agency head or his/her
designee of the requesting agency shall be responsible for the documentation of said
complaint to ascertain at a minimum:
1. The identity of the complainant.
2. An address where the complaining party can be contacted.
3. The specific allegation.
4. The identity of the accused employee(s) without regard to agency
affiliation.
If it is determined that the accused is an employee of the assisting agency, the above
information, with all pertinent documentation gathered during the receipt and processing
of the complaint, shall be forwarded without delay to the agency head or his/her designee
of the assisting agency for administrative review. The requesting agency may conduct a
review of the complaint to determine if any factual basis for the complaint exists and/or
Whether any of the employees of the requesting agency violated any of their agency's
policies or procedures.
SECTION V: POWERS, PRIVMEDGES, IMMUNITIES, COSTS
a. All employees of the participating police department, including certified law enforcement
employees as defined in Chapter 943, Florida, Statutes,. during such time that said
employees are actually providing aid outside of the jurisdictional limits of the employing
municipality pursuant to a request for aid made in accordance with this Agreement, shall,
pursuant to the provisions of Chapter 23, Florida Statutes, have the same powers, duties,
rights, privileges, and immunities as if they were performing their duties in the political
subdivision in which they are normally employed.
b. The political subdivision having financial responsibility for the law enforcement agency
providing services, personnel, equipment, or facilities pursuant to the provisions of this
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Agreement shall bear any loss or damage to same and shall pay any and all expenses
incurred in the maintenance and operation of same.
c. The political subdivision having financial responsibility for the law enforcement agency
providing aid pursuant to this Agreement shall compensate all of its employees rendering
aid pursuant to this Agreement, during the time of the rendering of such aid, and shall
defray the actual travel and maintenance expenses of such employees while they are
rendering such aid. Such compensation shall include any amounts paid or due for
compensation due to personal injury or death while such employees are engaged in
rendering such aid. Such compensation shall also include all benefits no rmally due such
employees.
d. All exemptions from ordinance and rules, and all pension, insurance, relief, disability,
workers' compensation salary, death, and other benefits which apply to the activity of
such officers, agents, or employees of any such agency, when performing their respective
functions within the territorial limits of their respective agencies, shall apply to them to
the same degree, manner, and extent while engaged in the performance of their functions
and duties extraterritorially under the provisions of the Mutual Aid Agreement. The
provisions of this Agreement shall apply with equal effect to paid and auxiliary
employees.
e. Nothing herein shall prevent the requesting agency from requesting supplemental
appropriations from the governing authority having budgeting jurisdiction to reimburse
the assisting agency for any actual costs or expenses incurred by the assisting agency
performing hereunder.
f. Nothing in this agreement is intended or is to be construed as any transfer or
contracting away of the powers or functions of one party hereto to the other.
g, This agreement creates no rights or benefits in favor of any third parties and there are
no intended third party beneficiaries with regard to the provisions herein.
SECTION VI: INDEMNIFICATION
a. The political subdivision having financial responsibility for the law enforcement agency
providing aid pursuant to this Agreement, agrees to hold harmless, defend, and indemnify
the requesting law enforcement agency and its political subdivision in any suit, action or
claim for damages resulting from any and all acts or conduct of employees of said
providing agency while providing aid pursuant to this Agreement, subject to Chapter 768,
Florida Statutes, where applicable.
b. Each party engaging in any mutual cooperation or assistance, pursuant to this agreement,
agrees to assume responsibilities for the acts, omissions, or conduct of such party's own
employees while engaged in rendering aid pursuant to this Mutual Aid Agreement,
subject to the provisions of § 768.28, Florida Statutes, where applicable.
c. Each party shall provide satisfactory proof of liability insurance or self insurance by one
or more of the means specified in § 768.28(15)(a), Florida Statutes, in an amount which
is, in the judgment of the governing body of that party, at least adequate to cover the risk
to which that party may be exposed. Should insurance coverage, however provided, of
any party be cancelled or undergo material change, that party shall notify all parties to
this agreement of such change within ten (10) days of receipt of notice or actual
knowledge of such change.
SECTION VII: FORFEITURES
a. In the event .that a participating agency seizes any real property, vessel, motor vehicle,
aircraft, currency or other property pursuant to the Florida Contraband Forfeiture Act
during the performance of this agreement, the agency requesting assistance in the case
of requested operational assistance and the seizing agency in the case of voluntary
cooperation shall be responsible for maintaining any forfeiture action pursuant to
Chapter 932, Florida Statutes. The agency pursuing the forfeiture action shall have the
exclusive right to control and the responsibility to maintain the property in accordance
with Chapter 932, Florida Statutes, to in but not be limited to, the complete
discretion to bring the action or dismiss the action.
b. All proceeds from forfeited property seized as a result of or in accordance with this
agreement shall be divided in proportion to the amount of investigation and
participation performed by each agency, less the costs associated with the forfeiture
action.
SECTION VIII: CONFLICTS
Any conflicts between this Agreement and the Florida Mutual Aid Act will be controlled by the
provisions of the latter, whenever conditions exist that are within the definitions stated in
Chapter 23 Florida Statutes.
SECTION IX: EFFECTIVE DATE
This agreement shall take effect upon execution and approval by the hereinafter named
officials and shall continue in full force and effect until January 1, 2015. Under no
circumstances may this agreement be renewed, amended, or extended except in writing.
SECTION X: CANCELLATION
Any party may cancel its participation in this agreement upon sixty (60) days written notice to
the other party or parties. Cancellations will be at the discretion of any subscribing party.
IN WITNESS WHEREOF, the parties hereto cause these presents to be signed on the date
specified.
Thomas Benton
Village Manager
Miami Shores Village, FL
Date: / 2 - /Crory
Attest:
r /7
Barbara Estep
Village Clerk
Miami Shores Village, FL
Approved as to form
and legal sufficiency:
Richard Sarafan
Village Attorney
Miami Shores Village, FL
Roger Carlton
City Manager
City of South Miami
Date: I` 1+ 10
Attest:
5f:��d
Maria Menendez
City Clerk
City of South Miami
Approved as to form
and legal su lcie cy:
C
Laurence Feingold
City Attorney
City of South Miami
Filing the mutual aid agreement: section 23.1225(4), Florida statutes, requires the filing of a copy of
the signed mutual aid agreement with FDLE within 14 days after signature. Filing may be
accomplished by either mailing to FDLE, P.O. Box 1489, Tallahassee, FL 32302, attention: mutual
aid, or fax to 904 - 488 -1760.
12/15/2009
JOINT DECLARATION OF THE CHIEF OF THE
MIAMI SHORES POLICE DEPARTMENT
AND THE CHIEF OF THE SOUTH MIAMI POLICE DEPARTMENT
PURSUANT TO MUTUAL AID AGREEMENT
A police officer of either of the participating law enforcement agencies shall be
considered to be operating under the provisions of the mutual aid agreement when:
• participating in law enforcement activities that are pre - planned and approved by each
respective agency head or his/her designee; or
• appropriately dispatched in response to a request for assistance from the other law
enforcement agency; or
• spontaneous response where assistance or aid is apparent (see #9 below)
In compliance with, and under the authority of, the Mutual Aid Agreement, heretofore
entered into by Miami Shores Village and the City of South Miami, Florida, it is hereby declared
that the following list comprises the, circumstances and conditions under which mutual aid may
be requested and rendered regarding police operations pursuant to the agreement. Said list may
be amended or supplemented from time to time, as needs dictate by subsequent declarations.
1. Joint multi- jurisdictional criminal investigations.
2. Civil affray or disobedience, disturbances, riots, large protest demonstrations, controversial
trials, political conventions, labor disputes and strikes.
3. Any natural, technological or mamnade disaster.
4. Incidents which rescue operations, crowd and traffic control measures, including, but
not limited to, large -scale evacuations, aircraft and shipping disasters, fires, explosions, gas
line leaks, radiological incidents, train wrecks and derailments, chemical or hazardous waste
spills, and electrical power failures.
5. Terrorist activities including, but not limited to, acts of sabotage.
6. Escapes from or disturbances within detention facilities.
7. Hostage and barricaded. subject situations, and aircraft piracy.
8. .Control of major crime scenes, area searches, perimeter control, back -ups to emergency and
in- progress calls, pursuits, and missing persons calls.
9. Participating in exigent situations without a formal request which are spontaneous
occurrences such as area searches for wanted subjects, perimeters, crimes in progress,
escaped prisoners. Traffic stops near municipal boundaries, request for back -up assistance
and no local unit is available or nearby, calls or transmissions indicating an officer is injured,
calls indicating a crime or incident has occurred in which a citizen may likely be injured and
the assisting municipality is closer to the area than the officer receiving the call.
10. Enemy attack.
11. Transportation of evidence requiring security.
12. Major events; e.g., sporting events, concerts, parades, fairs, festivals, and conventions.
13. Security and escort duties for dignitaries.
14. Emergency situations in which one agency cannot perform its functional objective.
15. Incidents requiring utilization of specialized units; e.g., underwater recovery, aircraft, canine,
motorcycle, bomb, crime scene, marine patrol, and police information.
16. Joint training in areas of mutual need.
DATE: /aAgko9
Kevin Lystad
Chief of Police
Miami Shores Police Department
ATTEST:
Village Clerk
Chief of Police
South Miami Police Department
ATTEST:
Clerk