Ord No 04-12-2120ORDINANCE NO. 04 -12 -2120
An Ordinance authorizing the City Manager to execute a 5 -year franchise
agreement with Insite Martin Outdoor for bus bench service including a
fee paid to the City derived from advertising revenue.
WHEREAS, the City desires to enter into a bus bench service franchise agreement with a
contractor, Insite Martin Outdoor, who will install and maintain bus benches located within City
boundaries for an initial five (5) year period; and
WHEREAS, Insite Martin Outdoor will pay the City an annual fee from advertising
revenue received by the contractor for advertising that is approved by the City and placed on
City bus benches by Insite Martin Outdoor; and
WHEREAS, the City, at its option, may renew the agreement for one, five (5) year term;
and
WHEREAS, the City may add or delete the number of bus benches that are designated
for advertising over the term of the agreement,
NOW, THEREFORE, BE IT ENACTED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The City Manger is hereby authorized to execute the attached multi -year
franchise agreement with Insite Martin Outdoor to provide for the installation and
maintenance of the City's bus benches, without charge to the City, and to allow the contractor
to place advertising on certain benches for which the City will be paid a fee.
Section 2. Severability. If any section, clause, sentence, or phrase of this ordinance is
for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
shall not affect the validity of the remaining portions of this ordinance.
Section 3. Effective Date: This ordinance shall take effect immediately upon enactment.
PASSED AND ENACTED this 20th day of March, 2012,
ATTEST: APPROVED:
CITY CLERK MAYOR
Page 1 of 2
Ord. No. 04 -12 -2120
1ST Reading
2nd Reading
READ AND),
LANGU
E U ON
.3/6/12
.3/20/12
PR VED AS TO
ALITY
THEREOF
CITYATTORN EY
M, COMMISSION VOTE: 5 -0
Mayor Stoddard: Yea
Vice Mayor Liebman: Yea
Commissioner Newman: Yea
Commissioner Harris: Yea
Commissioner Welsh: Yea
Page 2 of 2
South Miami
All- America Cn➢
CITY OF SOUTH MIAMI I lie
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor & Members of the City Commission
From: Hector Mirabile, PhD, City Manager
Date: Februa ry 24 2012
,
Subject, An Ordinance authorizing the City Manager to execute a 5 -year
franchise agreement with Insite Martin Outdoor for bus bench
service including a fee paid to the City derived from advertising
revenue.
Background: The City of South Miami requested sealed proposals from companies interested
in doing business in•the City to provide bus bench services. There are currently
approximately 80 bus stops located within the City's boundaries; 47 of those bus
stops have advertising. The City held a mandatory pre -bid meeting on
November 30, 2011 in which six different companies attended. All proposals
were to be received by the City before 10 am on Friday, December 9, 2011. At
the bid opening the City received one response from the existing vendor, InSite
Martin Outdoor, LLC.
The City allows bus bench advertising on bus benches located within commercial
areas, however, does not allow bus bench advertising in any residential area. The
City defines a commercial area when an intersection is bordered on all four sides
with commercial development or is zoned commercial. If an intersection has one
residential area on one of the four sides, that location is considered residential
and would not be subject to bus bench advertising. Bus benches located in the
business district are the property of the City and are not subject to advertising.
Insite Martin Outdoor proposes to pay the City a fee for the placement of bus
benches in the City and will be required to maintain, install, remove or replace
bus benches and trash receptacles for the term -of the agreement. Non -
advertising benches shall be provided at no charge to the City. Logos or artwork
identifying or promoting the City on benches without advertising may be
suggested by the vendor. There are various restrictions in place with respect to
the type and design of advertising placed on bus benches:
• All sign, design or writing must comply with all municipal ordinances and
must be approved by the City. No sign, design or writing shall be placed
on the benches without approval of the City and, no advertisement or
sign on any bench placed as a result of this agreement shall display the
words, "STOP ", "LOOK ", "DANGER" or any other word, phrase, symbol
or character calculated to interfere with, mislead or distract traffic.
• No advertising shall be placed . on any bus bench that the City considers
immoral, obscene or lascivious. In addition, political signs representing
City of South Miami municipal candidacy election seat shall not be placed
as advertisement on any of the city designated bus benches.
InSite Martin Outdoor is proposing to pay the City a guaranteed per bench rate,
based on 47 benches. The total amount paid to the City over the 5 -year term is
reflected below:
Total $78,396
Should the number of bus bench locations with advertising fluctuate over the
contract term, the vendor will continue to pay the City the Per Bench
Guaranteed Revenue amounts listed above. The City for example, may replace
existing advertising bus bench sites with bus shelters. In that case, the vendor
will continue to pay the City the Per Bench Guaranteed Revenue contract rates,
but the total number of bus benches would be less than the contract starting
point of 47. Conversely, the Annual Guaranteed Revenue paid would be based
on fewer bus benches. For example:
(Year 2; 44 Benches X $26 = $1,144 Per Month; $13,728 Annual)
Payment to the City will occur annually in advance of the execution date of the
agreement. The first year payment will be made within 10 -days after execution
of the agreement. Under the existing bus bench service agreement, the City has
received $37,310 over the past five -year period, averaging $7,462 annually. The
new agreement will represent an increase of 52.4% from the current bus bench
revenues received by the City.
Each firm responding to the RFP was to provide pictures, dimensions, and
specifications indicating the bus benches they propose to install in the City,
including a residential area model without advertising and a commercial area
model with advertising. The design proposed by Insite Martin Outdoor is
enclosed.
Per Bench
# of
Guaranteed
Monthly Revenue to
Annual Revenue to
Year
Benches
Fee
the City
the City
1
47
$26
$1,222
$14,664
2
47
$26
$1,222
$14,664
3
47
$28
$1,316
$15,792
4
47
$29
$1,363
$16,356
5
47
$30
$12410
$169920
Total $78,396
Should the number of bus bench locations with advertising fluctuate over the
contract term, the vendor will continue to pay the City the Per Bench
Guaranteed Revenue amounts listed above. The City for example, may replace
existing advertising bus bench sites with bus shelters. In that case, the vendor
will continue to pay the City the Per Bench Guaranteed Revenue contract rates,
but the total number of bus benches would be less than the contract starting
point of 47. Conversely, the Annual Guaranteed Revenue paid would be based
on fewer bus benches. For example:
(Year 2; 44 Benches X $26 = $1,144 Per Month; $13,728 Annual)
Payment to the City will occur annually in advance of the execution date of the
agreement. The first year payment will be made within 10 -days after execution
of the agreement. Under the existing bus bench service agreement, the City has
received $37,310 over the past five -year period, averaging $7,462 annually. The
new agreement will represent an increase of 52.4% from the current bus bench
revenues received by the City.
Each firm responding to the RFP was to provide pictures, dimensions, and
specifications indicating the bus benches they propose to install in the City,
including a residential area model without advertising and a commercial area
model with advertising. The design proposed by Insite Martin Outdoor is
enclosed.
The bus bench incorporates break away points which anchors the bench to the
sidewalk. Should the bench get hit by a vehicle, any damage to the sidewalk
should be minimal and will be repaired by Insite Martin Outdoor at no cost to
the City.
The agreement also provides for one, five year option to renew. The renewal, if
exercised, is at the option of the City. Fee schedules will be negotiated during
the option years.
Expense $0
Attachments: Ordinance
Bus Service Franchise Agreement
Exhibit I Existing Bus Bench Advertising Locations
Exhibit 2 Existing Bus Stop Locations (Provided by Miami -Dade County Transit)
Exhibit 3 Map of City of South Miami Existing Bus Stop Locations
Exhibit 4 Bus Bench Design Provided by Company (Incite Martin Outdoor)
Exhibit 5 Insurance and Indemnification
Addendum #1 Bus Bench Franchise Agreement
Pictures of existing bus benches
kulick, Steven P
From: Scott Martin [scott @gobenches.com]
Sent: Thursday, March 15, 2012 11:08 AM
To: kulick, Steven P
Steve,
To answer your question from yesterday, the recycling industry is extremely specialized and our company is not in that
business, some of our reasons for not being able to provide recycling units next to the bench /trash cans we are going to
be providing per our agreement are as follows:
1. To install an additional recycling unit would drastically alter the scope of services described in the RFP issued by the
City.
2. The cost per unit is on the low end $600- $3,000.
3. The need for an additional truck/ maintenance person as well as additional costs associated
4. There are substantial fines levied if the recyclables are not disposed of properly ( again, we are not a professional
recycling company)
Please feel free to contact me with any questions /comments
Thanks,
Scott
11
BUS BENCH SERVICE FRANCHISE AGREEMENT
THIS FRANCHISE AGREEMENT is made between Insite Martin Outdoor LLC, a
Delaware limited liability company qualified to do business in Florida, ( "Company ") and the City
of South Miami, a Florida municipal corporation, ( "City "), on Am , this day of, Z/g
2012.
WHEREAS, City desires to contract with a third party to manage the City's bus bench
services;
WHEREAS, no advertising shall be placed on a bench that the City designates as a
non- advertising bench, which includes all bus benches located in residential areas. However,
the City reserves the right, at its sole discretion, to designate benches in commercial areas as
non - advertising;
NOW, THEREFORE, in consideration of the mutual promises and agreements
hereinafter set forth, the receipt and sufficiency of which are hereby acknowledged, the parties
agree as follows:
1. Locations of all bus benches shall be in conformance with ADA requirements and
approved by the City. Benches shall be located in the public rights -of- -way as close
and convenient as practical to the transit stop. A dimensioned site plan of each
planned installation shall be submitted and approved by the City prior to
commencement of installation of the benches. All benches are required to be
inspected by the City's Public Works Department upon completion. All bus stops
are required to have a bus bench or shelter, the design and specifications of which
shall be approved by the City, unless the existing space does not allow for one or
the City waives the requirement to have a bus bench or shelter at that location.
Nothing contained herein shall imply that the Company is required to install and /or
maintain a shelter.
2. Payment shall be made to the City on an annual basis prior to the anniversary date
of the contract. The payment for year one shall be made to the City within I OAays
of the execution of this agreement. The Company shall pay the City yearly, in
advance of each year of this franchise agreement. The yearly fee shall be calculated
CITY OF SOUTH MIAMI Bus BENCH AGREEMENT INSITE MARTIN OUTDOOR
bench for year one (1) and year two (2); twenty
_ eight ($28.00) dollars for
year three (31 twenty nine ($29.00) dollars for year four (4); and thirty
($30.00) dollars for year five (S). The per bench monthly fee is to be used solely
for calculating the yearly fees. The monthly fee shall be multiplied by the number of
benches. The product of this calculation shall then be multiplied by twelve (12) to
determining the yearly fee. The fee schedule over the 5 -year term is below:
'Total
$78,396
3. The Company shall install, maintain, keep in good repair and free of graffiti, at all
times, bus benches and receptacles that are to be placed in the City of South Miami,
at the Company's expense with no expense or cost to the City. Vandalized or
otherwise damaged benches and receptacles must be replaced or repaired within
72 -hours of receipt of written notice. The Company shall submit to the City regular
reports every month concerning the condition of each of the benches and the
receptacles, and if repairs are needed, the Company shall include an estimate of the
time need to make the repair.
4. At all times the Company shall maintain the benches in a safe condition and shall
make periodic inspections to ascertain that all benches are safe and in good
condition. Trash receptacles shall be placed at each bus bench location.
5. The Company agrees to indemnify and hold the City harmless and defend the City
from and against any and all liability, damage and claims, and for any injury or damage
to persons or property caused by or arising out of the installation, maintenance or
use of the benches or trash receptacles or by any cause connected with the
benches, whether directly or indirectly,
CITY OF SOUTH MIAMI BUS BENCH AGREEMENT INSITE MARTIN OUTDOOR
# of
Benches
Upon
Per Bench
Contract
Guaranteed
Monthly Revenue to
Annual Revenue to
Year
Execution
Fee
the City
the City
!
47
$26
$19222
$141664
2
47
$26
$19222
$1064
3
47
$28
$1,3 1 6
$15,792
4
47
$29
1 $1,363
$16,356
5
P.
47
$30
$19410
$1020
'Total
$78,396
3. The Company shall install, maintain, keep in good repair and free of graffiti, at all
times, bus benches and receptacles that are to be placed in the City of South Miami,
at the Company's expense with no expense or cost to the City. Vandalized or
otherwise damaged benches and receptacles must be replaced or repaired within
72 -hours of receipt of written notice. The Company shall submit to the City regular
reports every month concerning the condition of each of the benches and the
receptacles, and if repairs are needed, the Company shall include an estimate of the
time need to make the repair.
4. At all times the Company shall maintain the benches in a safe condition and shall
make periodic inspections to ascertain that all benches are safe and in good
condition. Trash receptacles shall be placed at each bus bench location.
5. The Company agrees to indemnify and hold the City harmless and defend the City
from and against any and all liability, damage and claims, and for any injury or damage
to persons or property caused by or arising out of the installation, maintenance or
use of the benches or trash receptacles or by any cause connected with the
benches, whether directly or indirectly,
CITY OF SOUTH MIAMI BUS BENCH AGREEMENT INSITE MARTIN OUTDOOR
6. The Company hereby covenants to secure personal injury and property damage
liability insurance which covers the installation, maintenance and use of the benches
and trash receptacles located within the City. The insurance policies, as written,
shall by their terms, protect the City as well as the Company from any liability. All
premiums are to be paid by the Company. The Company shall comply with the
City's Insurance requirements as set forth in the attached, "Exhibit #5."
7. The City reserves the right to request removal and /or relocation of a bench if the
continued maintenance of a bench at the location concerned will obstruct traffic or
create a hazard to public safety, welfare or convenience, or if the abutting property
owner or tenant on the adjacent property can justify an objection in writing directly
to the City concerning the continued maintenance of the bus bench at that location.
8. All sign, design or writing must comply with all municipal ordinances and they must
be approved by the City. No sign, design or writing shall be placed on the benches
without approval of the City, which approval shall not be unreasonably withheld.
9. No advertisement or sign on any bench placed as a result of this agreement shall
display the words, "STOP ", "LOOK ", "DANGER" or any other word, phrase,
symbol or character calculated to interfere with, mislead or distract traffic.
10. No advertising shall be placed on any bus bench that the City considers immoral,
obscene or lascivious. In addition, political signs representing City of South Miami
municipal candidacy election seat shall not be placed as advertisement on any of the
city designated bus benches.
11. No more than one bench shall be placed at any location without prior written
approval by the City.
12. No advertising shall
be placed on a
bench that the City
designates as a nan-
o
advertising bench or
which is located
in a residential area. However, the City
reserves the right, at
its sole discretion,
to designate benches
in commercial areas as
non - advertising.
13. The
City will be
granted the right to advertise
public information announcements,
free
of charge, on any bus bench designated non - advertising and /or located within
CITY OF SOUTH MIAMI BUS BENCH AGREEMENT INSITE MARTIN OUTDOOR
the residential area,. The city will bear the cost of production of the advertising sign
however it is the Company's responsibility, free of charge to the City, to install the
sign on the respective bus benches.
14. The total number of benches and the number of benches permitted to contain
advertising shall be subject to negotiation and final approval by the City.
15. "Exhibit #1," "Existing Transit Stop Locations" contains Miami -Dade County's
list of transit -stop locations located in the City of South Miami. An updated list shall
be obtained thereafter on a yearly basis at minimum by the selected vendor and
provided to the City. Installation of benches at any new locations shall be subject to
review by the City prior to commencement.
16. Benches and receptacles located on sidewalks shall not obstruct the sidewalks and
shall be placed in a manner to meet minimum ADA requirements.
17. The City shall provide a dumping site for the debris collected from the trash
receptacles. The awarded vendor shall be responsible for depositing debris at a site
within the City as designated by the Solid Waste Division,
18. Subsequent to the termination of this contract and any extensions thereto, vendor
shall have removed all of its benches and related materials no later than 30 days
after receiving written notice from the City to do so. Upon the vendor's failure to
effectuate such removal, the City may consider the materials abandoned and the
City shall have -the right to use or dispose of them as it sees fit.
19. TERM: The term of this contract is five (5) years and shall commence on the first
calendar day of the month succeeding the notice of award, and contingent upon the
completion and submittal of all required bid documents. The contract shall expire on
the last day of the five (5) year period.
20* OPTION TO RENEW: The City shall have the option to renew this contract for
one, 5 -year term. Continuation of the contract beyond the initial period is a City
prerogative, and not a right of the Company. This prerogative may be exercised only
when such continuation is clearly in the best interest of the City. Should the
Company decline the City's right to exercise the option period, the City will
consider the Company in default which decision shall affect that Company's eligibility
CITY OF SOUTH MIAMI BUS BENCH AGREEMENT INSITE MARTIN OUTDOOR
for future contracts. The guaranteed per bench fee paid to the City during the
option period shall be negotiated between the City and the Company and, can be no
less than the current guaranteed per bench fee as defined in Section #2 of this
agreement.
21. DESIGN, CONSTRUCTION, AND EQUIPAGE: Company shall bear all costs
and be solely responsible for the design and construction of the Bus Benches.
22. ACCESS AND UTILITIES: The City will permit and maintain free access to the
site.
23. PERMITS: The Company shall be completely responsible for applying for and
obtaining from the all regulatory agencies the required permits. Company will pay
for, in advance, all fees associated with obtaining the permit. The Company shall
acquire any and all necessary permits, and shall make any and all necessary repairs
and shall provide any and all parts and items required to satisfy all requirements.
These repairs will be made in accordance with all the provisions herein this
Agreement
24. PERSONNEL: All Company personnel fulfilling the terms of this Agreement, shall
be employed solely by the Company and be employees of the Company.
A. Company agrees to pay the following for Company employees:
• Wages
• Income tax withholdings
• Social security withholdings
• State unemployment insurance
• Federal unemployment insurance
• Workmen's compensation insurance
B. Company shall
train personnel.
Personnel
not performing up to the standards of
the City will be
replaced by the
Company
immediately.
CITY OF SOUTH MIAMI Bus BENCH AGREEMENT INSITE MARTIN OUTDOOR
25. INSURANCE /LIABILITY: The Company shall maintain and keep in full force and
effect the coverage as set forth in the City's standard insurance requirements, a
copy of which is attached as "Exhibit #52'
26. MISCELLANEOUS:
A. City shall require Company to display a sign, at least 3" x 6 ", at each bus bench
location, in plain view, with the Company's contact information.
B. City agrees to communicate any comments, suggestions, or complaints
concerning the bus benches directly to the Company's management.
27. TAXES: Company shall be responsible for all payments of federal, state, and /or
local taxes related to the Operations, inclusive of sales tax if applicable.
2$. INDEPENDENT CONTRACTOR: Company is an independent corporate entity
under this Agreement and nothing herein shall be construed to create a partnership,
joint venture, or agency relationship between the parties.
29. DUTIES AND RESPONSIBILITIES: Company agrees to provide its services
during the term of this Agreement in accordance with all applicable laws,
regulations, and health and safety standards.
30. LICENSES AND CERTIFICATIONS: Company shall secure all necessary
business and professional licenses at its sole expense prior to executing the
Agreement.
3 I. CANCELLATION: The Company has the right to terminate the Agreement with
cause only and provide notice of such termination on a sixty (60) day notice of such
termination. The City shall have the right to cancel this Agreement with cause only
and provide notice of such termination on a sixty (60) day written notice to
Company. "With cause," shall be defined solely as a material breach of any term of
CITY OF SOUTH MIAMI BUS BENCH AGREEMENT INSITE MARTIN OUTDOOR
36. INDEMNIFICATION: Company hereby covenants and agrees to indemnify and
hold harmless provisions set forth in "Exhibit #S."
37. GOVERNING (LAWS: This Agreement and the performance of services
hereunder will be governed by the laws of the State of Florida, with exclusive venue
for the resolution of any dispute being a court of competent jurisdiction in Miami -
Dade County, Florida.
38. ATTORNEYS' FEES AND COSTS: In the event of any litigation between the
parties arising out of or relating in any way to this Agreement or a breach thereof,
each party shall bear its own costs and legal fees.
39. AUDIT: Upon request and during regular business hours, the Company shall allow
the City or its consultant to audit, inspect, and examine the facility for safety and
contractual compliance. In an effort to confirm such information, the City may
communicate directly with service providers and providers of pool maintenance
goods. Additionally, the Company shall keep complete and accurate books and
records of accounts and business operations in accordance with generally accepted
accounting principles for a period of three (3) years following termination of this
Agreement.
40. ASSIGNMENT: Company shall not assign or transfer its rights under this
Agreement without the express written consent of the City. In turn and upon its
approval, the City will not unreasonably withhold and /or delay said consent.
41. EFFECTIVE DATE: This Agreement shall not become effective and binding until it
has been executed by both parties hereto and the effective date shall be the date of
its execution by the last party so executing it.
42. THIRD PARTY BENEFICIARY: It is specifically understood and agreed that no
other person or entity shall be a third party beneficiary hereunder, and that none of
provisions of this Agreement shall be for the benefit of or be enforceable by anyone
CITY OF SOUTH MIAMI BUS BENCH AGREEMENT INSITE MARTIN OUTDOOR
other than the parties hereto, and that only the parties hereto shall have any rights
hereunder.
43. FURTHER ASSURANCES: The parties hereto agree to execute any and all
other and further documents as might be reasonably necessary in order to ratify,
confirm, and effectuate the intent and purposes of the Agreement.
44. TIME OF ESSENCE: Time is of the essence of this Agreement.
45. CONSTRUCTION: This Agreement shall not be construed more strongly against
either party hereto, regardless of who was more responsible for its preparation.
46. FORCE MA)EURE: Neither party hereto shall be in default of its failure to
perform its obligations under this Agreement if caused by acts of God, civil
commotion, strikes, labor disputes, or governmental demands or requirements that
could not be reasonably anticipated and the effects avoided or mitigated. Each party
shall notify the other of any such occurrence.
47. NOTICES: Whenever notice shall be required or permitted herein, it shall be
delivered by hand delivery, e-mail, facsimile transmission or certified mail, with
return receipt requested and shall be deemed delivered on the date shown on the
delivery date on the return receipt or the date shown as the date same was refused,
as follows:
To the City of South Miami:
CITY OF SOUTH MIAMI
City Manager, Hector Mirabile, PhD
6130 Sunset Dr.
South Miami, FL 33143
Fax: 3UJ C/ 3— 6��I
E -mail: /wo(110 k le � _5���" /r r �, y� �.1
0
With copies by U.S. mail to.
City Attorney, Thomas Pepe, Esquire
6130 Sunset Dr.
South Miami, FL 33143
BUS BENCH AGREEMENT INSITE MARTIN OUTDOOR
To the
Company President
Address 15"D la qvt ste.5
Fax: P�4n t0. to N FL 33317
E -mail: Sco K40! Co b -ev►ck le .Go v'-%
With copies by U.S. mail to:
Company Attorney I 6LK'Ljw rklcew
131`1 VvtgL Sjq +e h 2c
6eVekLd f1►sy,CA Baal v
IN WITNESS WHEREOF, the parties have signed this Agreement this day of
of 20129
Insite Martin Outdoor, LLC a Delaware limited liability company qualified to do.business in
Florida
Signature of
Name
AUTHENTICATION:
i Menendez
City Clerk
Read and Al
Legality and
MIAMI
,S 4satrMcteZ,I- jw , as its President
CITY OF SOUTH MIAMI
Signature:
Dr. Hector Mirabile
City Manager
BUS BENCH AGREEMENT INSITE MARTIN OUTDOOR
The following Exhibits are part of this Agreement
Exhibit I : EXISTING BUS BENCH ADVERTISING LOCATIONS
Exhibit I EXISTING BUS STOP LOCATIONS (PROVIDED BY MIAMI -DADS COUNTY TRANSIT)
Exhibit 3: MAP OF CITY OF SOUTH MIAMI EXISTING BUS STOP LOCATIONS (PROVIDED BY MIAMI -
DADE COUNTY TRANSIT)
Exhibit 4: Bus Bench Design Provided by Company
Exhibit S: INSURANCE AND INDEMNIFICATION
EXHIBIT 6: IMPLEMENTATION SCHEDULE
EXHIBIT 7: MAINTENANCE & OPERATIONS
CITY OF SOUTH MIAMI BUS BENCH AGREEMENT INSITE MARTIN OUTDOOR
CITY OF SOUTH MIAMI ADVERTISING
BUS BENCH LOCATIONS
Number:
Site at (site)
SM -2
Bird Rd (40th St)
20 ft
E/O 59th Ave SS
SM -6
Bird Rd (40th St)
200 ft W/O Red Rd (57th Ave) SS
SM -5
Bird Rd (40th St)
30 ft
E/O 60th Ct SS
SM- I
SM -4
Bird Rd (40th. St)
Bird Rd (40th St)
30 ft
35 ft
W/O 65th Ave SS
W/O 62nd Ct SS
SM -3
Bird Rd (40th St)
45 ft
E/O 64th Ave SS
SM -13
Ludlam Rd (67th
Ave)
110 ft N/O 55th St ES
SW5I
Ludlam Rd (67th
Ave)
15 ft S/O SW 65th Terr ES
SM -7
Ludlam Rd (67th
Ave)
160 ft N/O Sunset (72nd St) ES,
SM -50
Ludlam Rd (67th
Ave)
170 ft N/O Sunset (72nd) WS
SM -14
Ludlam Rd (67th
Ave)
55 ft N/O 80th St WS
SM-53
Ludlam Rd (67th
Ave)
75 ft N/O SW 64th St WS
SM49
Ludlam Rd (67th
Ave)
75 ft S/O 76th Terr WS
SW52
Ludlam Rd (67th
Ave)
75 ft S/O SW 62nd Terr ES
SM -55
Miller Dr 56th St 20
ft W/O SW 62nd Ave SS
SM -54
' Miller Dr (56th St) 30
ft W/O SW 67th Ave NS
SW20
Red Rd (57th Ave) 15
ft N/O 66th St WS
SM -22
Red Rd (57th Ave) 20
ft N/O 77th St WS
SM -17
Red Rd (57th Ave) 30
ft N/O 80th St WS
SW21
Red Rd (57th Ave) 50
ft S/O 74th Ct WS
SM -19
Red Rd (57th Ave) 80
ft N/O Kendall Dr WS
SM -23
Sunset (72nd St)
15 ft
W/O 64th Ct SS
SM -29
Sunset (72nd St)
180 ft W/O 62nd Ave NS
SW24
Sunset (72nd St)
25 ft
E/O 63rd Ct NS
SM -28
Sunset (72nd St)
35 ft
E/O Ludlam Rd (67th Ave) NS
SW33
Sunset. (72nd St)
40 ft
E/O 65th Ave NS
SM -31
Sunset (72nd St)
40 ft
E/O RR Tracks NS
CITY OF SOUTH MIAMI BUS BENCH AGREEMENT INSITE MARTIN OUTDOOR
SM -25
Sunset .(72nd St) 55 ft E/O 68th Ct SS
SM47
Sunset (72nd SO 60 ft E/O Ludlam Rd (67th) SS
SW32
Sunset 72nd St) 70 ft W/O 68th Ct NS
SM -18A
SW
57th
Ave 15 ft N/O 68th St WS
SM -18B
SW
57th
Ave 15 ft N/O 68th St WS
SM -56
SW
57th
Ave 20 ft N/O SW 64th St WS
SM41
SW
62nd
Ave 115 ft S/O 70th St WS
SM -36
SW
62nd
Ave 120 ft S/O 73rd St ES
SM -38
SW
62nd
Ave 150 ft S/O 64 St WS
SM -40
SW
62nd
Ave 20 ft N/O 70th St ES
SW34
SW
62nd
Ave 40 ft N/O 67th St WS
SM -37
SW
62nd
Ave 45 ft S/O 64th St ES
SM -35
SW
62nd
Ave 60 ft S/O Sunset (72nd St) WS
SM -42
SW
66th
St 15 ft E/O 57th Ct NS
SM43
SW
66th
St 30 ft W/O Red Rd (57th Ave) SS
SM45
SW
80th
St 25 ft E/O Ludlam Rd 67th Ave) NS
SM44
SW
80th
St 90 ft E/O Ludlam Rd (67th Ave) SS
SM -46
US
1 30 ft N/O 70th St WS
:SM=47
US
145 IN N/O 80th St WS
CITY OF SOUTH MIAMI BUS BENCH AGREEMENT INSITE MARTIN OUTDOOR
Exhibit 2
EXISTING BUS STOP LOCATIONS
(PROVIDED BY MIAMI -DADE COUNTY TRANSIT)
CITY OF SOUTH MIAMI BUS BENCH AGREEMENT (NSITE MARTIN OUTDOOR
MDrs Inventpxjt0
'Main
Cross
Direction
Intersection
SOM- 0001.0000
SW
57 AV
SW
50
ST
S
N
SOM,00030000
SW
57 AV
SW
66
ST
S
N
SOM- 0004.0000
SW
57 AV
SW
68
ST
S
N
SOM- 0004.0500
SW
57 AV
SAN
REMO
S
N
SOM- 000590000
SW
57 AV .
SW
72
ST
S.
N
SOM- 0006.0000
SW
57 AV
SW
74
TE
S
F
SOM- 0007.0000
SW
57 AV
SW
77
TE
S
N
SOM- 0008.0000
SW
57 AV
SW
80
ST
S
N
SOM4009.0000
SW
S7 AV
SW
83
ST
S
F
SOM- 001000000
SW
57 AV
SW
88
ST
S
N
SOM- 0012.0100
SW
59 PL
SW
64
ST..
S
_ F
SOM- 0.013.0000
SW
59 PL
SW
67
ST
S
N
SOM- 0014.0000
SW
59 PL
SW
69
ST
S
F
SOM- 0017.0000
SW
59 PL
SW
69
ST
N
N
SOM4018,0000
SW
59 PL
SW
68
ST
N
F
SOM- 0019.0000
SW
59 PL
SW
66
ST
N
N
SOM- 0019.0100
SW
59 PL
SW
64
ST
N
N
SOM- 0020.0100
SW
62 AV
SW
64
ST
S
F
SOM, 0022.0000
SW
. _
62 AV
SW
68
ST
S
N
SOM- 0022.0100
SW
62 AV
SW
70
ST
S
F
SOM- 0022.0300
SW
62 AV
SW
72
ST
S
F
SOM- 00230000
_SW
62 AV
SW
73
ST
_ S
M
SOM- 0024.0000
_ SW
62 AV
SW
73
ST
N
N
SOM- 0024.0100
SW
62 AV
SW
72
ST
N
N
SOM- 0024.0150
SW
62 AV
# 7171
N
N
SOM- 0024.0200
SW
62 AV
_ SW
70
ST
_- N
F
SOM- 002490300
SW
62 AV
SW
68
ST
N
F
SOM- 0024.0400
SW
62 AV
SW
64
ST
N
N
SOM- 0025..0000
SW
67 AV
SW
60
ST
S
F
SOM- 002540200
SW
67 AV
SW
64
ST
S
N
SOM- 0025.0400
SW
67 AV
SW
65
TE
S
F
SOM- 002540600
SW
67 AV
SW
67
ST
_ S _
N
SOM- 0026.0000
SW
67 AV
SW
69
TE
S
F
SOM 0027.0000
SW
67 AV
470
_
S�
F
SOM4028.0000
SW
67 AV
SW
72
ST
S
F
SOM- 00290000
SW
67 AV
SW
75
TE
S
N
CITY OF SOUTH MIAMI BUS BENCH AGREEMENT INSITE MARTIN OUTDOOR
SOM- 0030.0000
SW 67
AV
SW
77
TE
S
N
SOM- 0031.0000
SW 67
AV
SW
80
ST
S
N
SOM- 0032.0000
SW 67
AV
SW
80
ST
N
F
SOM- 0032.0.100
SW 67
AV
SW
78
TE
N
F
SOM- 0033.0000
SW 67
AV
SW
76
TE
N
F
SOM- 0034.0000
SW 67
AV
SW
74
ST
N
P
SOM- 0034.0100
SW 67
AV
SW
72
ST
N
F
SOM- 0035.0000
SW 67
AV
SW
69
TE
N
F
SOM- 0036.0000
SW 67
AV
SW
67
ST
N
N
SOM- 0037.0000
SW 67
AV
SW
65
TE
N
N
SOM- 0038.0000
SW 67
AV
SW
64
ST
N
N
SOM- 0039.0000
SW 67
AV
SW
62
TE
N
N
SOM- 0040.0000
SW 67
AV
SW
61
ST
N
F
SOM- 004060100
SW 67
AV ..__ .
SW
60
ST
I N _
F
SOM- 0041.0000
SW 67
AV
SW
57
TE
I N
F
SOM- 0042.0000
SW 67
AV
SW
54
ST
N
N
SOM4042.0100
SW 67
AV
SW
52
TE
N
N
SOM- 00410300
SW 67
1 SW
S.0
TE
__N
N
SOM40410500
SW 67
AV
SW
48
ST
N
N .
SOM- 004390000
US I
SW
70
ST
S
N
SOM- 0044.0000
US I
SW
80
ST
S
N
SOM- 0045.0000
US 1
SW
70
ST
N
F
SOM- 0047.0000
SW 40
ST
SW
64
AV _
E
F
SOM- 0047.0100
SW 40
ST
SW
62
CT
_. E
N
SOM- 0048.0000 . _
$W 40
-ST
SW
59
AV.
E
F
SOM- 0050.0000..
SW 40
ST
SW
57
AV
E
N
SOM 0052.0000
SW 56
ST
SW
65
AV
E
F
SOM- 00510000
SW 56
ST
SW
64
AV
E
F
SOM- 0054.0000
SW 56
ST
SW
63
AV
E
N
SOM- 005580000
I I
SW 56
ST
SW
62
AV
E
N .
SOM- 0056.0000.
SW 56
ST
SW
58
AV
E
N
SOM405810000
SW 56
ST
SW 64
PL
W
N
SOM405800050
SW 56
ST
SW
67
AV
W
N
SOM- 0058.0100
SW 64
ST
SW
60
AV
W
F
SOM- 0058x0400
SW 64
ST
W60
CT
E
F
SOM- 006490000
SW 72
ST
SW
68
CT
E
F
SOM- 0065.0000
SW 72
ST
SW
67
AV
E
F
SOM4066.0000
SW 72
ST
SW
64
CT
E
N
CITY OF SOUTH MIAMI BUS BENCH AGREEMENT INSITE MARTIN OUTDOOR
SOM- 00670000
SW
72
ST
SW
62
Pl.
E
N
SOM- 0068.0000
SW
72
ST
SW
61
CT.
E
F
SOM- 0069.0000
SW
72
ST
SW
58
AV
E
N
SOM- 007290000
SW
72
ST T
SW
58
AV
W
N
SOM- 0072.0500
SW
72
ST
SW
61
AV
W
N
SOM- 00730000
SW
72
ST
SW
62
AV
W
F
SOM- 00740000
SW
72
ST
SW
63
CT
W
N
SOM- 0075.0000
SW
72
ST
SW
65
AV
W
N
SOM4076.0000
SW
72
ST
SW
67
AV
W
N
SOM- 0077.0000
SW
72
ST
SW
68
CT
W
F
SOM- 0078.0000
SW
72
ST
SW
69
CT
W
F
SOM- 0079.0000
SW
80
ST
SW
67
AV
W
N
SOW00790100
SW
80
ST
SW
68
AY
w
N
SOM- 0079.0200 . _
SW
80
ST
SW
69
AV,
W
N
_SOM- 008000000
SOUTH MIAMI STA
5949 SW
72 ST
T
T
The inventory reads: Main /Cross/Direction of travel /Intersection location.
Example: SW 57 Ave (main road) / SW 50 St (cross street) / S =South (direction) /
N= Nearside (before the intersection) F= Farside of the intersection / M= Mid - block/ T- Metrorail
Terminal
CITY OF SOUTH MIAMI BUS BENCH AGREEMENT (NSITE MARTIN OUTDOOR
Exhibit 3
MAP OF CITY OF SOUTH MIAMI EXISTING BUS STOP
LOCATIONS
PROVIDED BY MIAMI -DADS COUNTY TRANSIT
CITY OF SOUTH MIAMI BUS BENCH AGREEMENT INSITE MARTIN OUTDOOR
M i a m i - D a d e T r a n s i t
C i t y of S o u t h M i a m i
TRANSIT Bus stops
■®
I®
I�
0 C2
Legend
South Miami Bus Stops
Q South Miami Boundary
Exhibit 4
BUS BENCH DESIGN PROVIDED BY COMPANY
CITY OF SOUTH MIAMI BUS BENCH AGREEMENT INSITE MARTIN OUTDOOR
Bench Design & Manufacturing
INTEGRATION OF NEW TECHNOLOGY
Insite Martin Outdoor is always open to new technologies that increase the awareness and effectiveness of our bus benches.
This technology will allow more trash per receptacle that will result in less trash maintenance service trips, thereby increasing the
sustainability of our program.
MATERIALS, FABRICATION AND DURABILITY
Materials and finishes have been carefully chosen in consideration of life -cycle costs, ease of maintenance and durability. Together with
a stainless steel structure and aluminum extrusions, and baked porcelain enamel finish are the predominant material of the majority
of elements. Rustproof and durable, stainless steel is ideal for challenging outdoor environments in South Florida and exceed all South
Florida building codes /requirements as well as being hurricane rated, which has a higher salt content in the air that will degrade other
types of steel over time. Anti - graffiti paint coatings are applied for ease of graffiti removal. These finishes typically last the life of a
product with no need for repainting. Our benches will look the same after 15 years as they did on day one,
FLEXIBILITY AND SUSTAINABILITY
The good news is spreading: that social responsibility and economic viability can be merged with environmentally sound practices and
policies. And the place where this news is keenly felt today is the municipal and state environment: where pollution suppression is no
longer perceived as an expensive piety, but as a sound business application that also expresses an enlightened public policy. The city
that pushes sustainability values sends a very clear message to its citizens: we care about cutting back greenhouse gas emissions; we
care about the future of your grandchildren and their children's children.
Because of their ubiquity and visibility, bus benches and other prominent street furniture items are an ideal place to display these
values, and to reap the economic rewards of renewable energy solutions- such as lower maintenance costs. Four aspects of
sustainability will be discussed in this segment:
1) immediately implernentable measures in terms of design features and materials relevant to the RFP,
2) a trash receptacle will be at every unit,
3) use of natural gas vehicles which have considerable less green house gas emissions than their gas - powered counterparts, and
5) Every bench installed will be ADA compliant, as well as meeting all Federal and Local guidelines.
InSite Martin Outdoor, LLC 1.877.412.3624
I
xa
�ti f
{7? es �Ofja��si
td
a
a � r
4 46
123 Oakland Drive � N
Bench Design & Manufacturing
w�
"" Oo
X >
am o
0
- (D m
�Z
0
O...
l
a 1
I
j
n
(o
m
will
try
�a Q
l
IV
�4
(�.� �.-.
R�
4
m
Y D Kt Z
PROP"IFTARY OOQl1MFN
A 1 1 g gym'"
-124 � �'7C IoY3 I lu:uul `,:boot
py m f Q � o m Red Hud Il. 62278
g i S i ".16 % phuno (8061 i3- ULI'NA
9 %1 phanr (616) 202 -020o
K lm fox (816) 782A202
InSite Martin Outdoor, LLC 1.577.412.3624
Bench Design & Manufacturing
1675 Locust Street A PLAYCOREq company
Red Bud, Illinois 62278
November 22, 2011
TO WHOM IT MAY CONCERN
AUT14ORIZED SALES REPRESENTATIVE
This is to
certify Insite
Martin Outdoors LLC as an UltraPlay
sales representative. Insite Martin
Outdoor,
LLC can sell
and distribute UltraPlay
products and
replacement parts.
As an UltraPlay representative, Insite Martin Outdoor, LLC has the authority to bid and enter
into contracts for Ultra- Site products.
Sincerely,
Sales Manager
Ultra Play Systems
4PKCoae......,
Insite Martin Outdoor, LLC 1.877.412.3624
Bench Design & Manufacturing
Nora Ad Resldentia ►Bench
InSite Martin Outdoor, LLC 1.$77.412.3624
.nw,rµW+vaw1 -
i
i
Exhibit 5
INSURANCE AND INDEMNIFICATION
CITY OF SOUTH MIAMI BUS BENCH AGREEMENT INSITE MARTIN OUTDOOR
EXHIBIT 5
INSURANCE AND INDEMNIFICATION
The CONTRACTOR/COMPANY shall not commence WORK on this Agreement until he has
obtained all insurance required by the CITY. The CONTRACTOR/COMPANY shall indemnify
and save the CITY harmless from any and all damages, claims, liability, losses and causes of actions
of any kind or nature arising out of a negligent error, omission, or act of the
CONTRACTOR/COMPANY, its agents, representatives, employees, Sub - Contractor, or assigns,
incident to arising out of or resulting from the performance of the
CONTRACTOR/COMPANY'S professional services under this Agreement. The
CONTRACTOR/COMPANY shall pay all claims and losses of any kind or nature whatsoever, in
connection therewith, including the CITY'S attorney's fees and expenses in the defense of any
action in law or equity brought against the CITY arising from the negligent error, omission, or act
of the CONTRACTOR/COMPANY, its agents, representatives, employees, Sub - Contractor, or
assigns, incident to, arising out of or resulting from the performance of the
CONTRACTOR/COMPANY'S professional services under this Agreement..
The CONTRACTOR/COMPANY agrees and recognizes that the CITY shall not be held liable or
responsible for any claims, including the costs and expenses of defending such claims which may result
from or arise out of actions or omissions of the CONTRACTORICOMPANY, its agents,
representatives, employees, Sub - Contractors, sub - contractors, or assigns. In reviewing, approving
or rejecting any submissions or acts of the CONTRACTOR/COMPANY, the CITY in no way
assumes or shares responsibility or liability of the CONTRACTOR/COMPANYS, Sub - Contractors,
their agents or assigns.
The CONTRACTOR/COMPANY shall maintain during the term of this Agreement the
following insurance:
A. Professional liability Insurance on a Florida approved form in the amount of
$1,000,000 with deductible per claim if any, not to exceed 5% of the limit of liability
providing for all sums which the CONTRACTOR/COMPANY shall become legally
obligated to pay as damages for claims arising out of the services or work performed
by the CONTRACTOR/COMPANY its agents, representatives, Sub- Contractors or
assigns, or by any person employed or retained by him in connection with this
Agreement. This insurance shall be maintained for four years after completion of the
construction and acceptance of any Project covered by this Agreement. However,
the CONTRACTOR/COMPANY may purchase Specific Project Professional Liability
CITY OF SOUTH MIAMI BUS BENCH AGREEMENT INSITE MARTIN OUTDOOR
Insurance, in the amount and under the terms specified above, which is also
acceptable.
Be Comprehensive general liability insurance with broad form endorsement, on a
Florida approved form including automobile liability, completed operations and
products liability, contractual liability, severability of interest with cross liability
provision, and personal injury and property damage liability with limits of $1,000,000
combined single limit per occurrence and $2,000,000 aggregate, including:
• Personallnjury: $1,000,000;
• Medical Insurance $25,000 per person;
• Property Damage: $5000,000 each occurrence;
• Automobile Liability: $1,000,000 each accident/occurrence.
C. Umbrella Commercial General Liability insurance on a Florida approved form
with the same coverage as the primary insurance policy but in the amount of
$5,000,000 per claim.
The City must be named as additional "named" insured for all except Workers'
Compensation, and reflect the indemnification and hold harmless provision contained
herein. Policy must specify whether it is primary or excess /umbrella coverage. City
must receive 10 days advance written notice of any policy modification and 30 days
advance written notice of cancellation, including cancellation for non - payment of
premiums. All insurance must remain in full force and effect for the duration of the
contract period with the City, The CONTRACTOR/COMPANY must provide not only
a "certified copy" of the Binder but also the Policy itself with the name, address and
phone number of the agent and agency procuring the insurance.
D. Workman's Compensation Insurance in compliance with Chapter 440, Florida Statutes, as
presently written or hereafter amended..
E. The policies except for Section 17 A shall contain waiver of subrogation against CITY where
applicable, shall expressly provide that such policy or policies are primary over any
other collective insurance that CITY may have. The CITY reserves the right at any
time to request a copy of the required policies for review. All policies shall contain a
"severability of interest" or "cross liability" clause without obligation for premium
payment of the CITY.
E. All of the above insurance required to be provided by the
CONTRACTOR/COMPANY is to be placed with BEST rated A -8 (A -VIII) or better
CITY OF SOUTH MIAMI Bus BENCH AGREEMENT INSITE MARTIN OUTDOOR
insurance companies, qualified to do business under the laws of the State of Florida on
approved Florida forms.
The CONTRACTOR/COMPANY shall furnish certified copies of all "binders" or certificates of
insurance to the CITY prior to the commencement of operations, which "Binders" or certificates shall
clearly indicate that the CONTRACTORICOMPANY has obtained insurance in the type, amount, and
classification as required for strict compliance with this Section and that no reduction in limits by
endorsement during the policy term, or cancellation of this insurance shall be effective without thirty
(30) days prior written notice to the CITY.
Compliance with the foregoing requirements shall not relieve the CONTRACTOR/COMPANY of his
liability and obligations under this Section or under any other portion of this /agreement.
CONTRACTOR/COMPANY agrees to supply copies of certificates of insurance to the City
verifying the above - mentioned insurance coverage. CONTRACTOR/COMPANY agrees to list
City as an Additional Insured of the CONTRACTOR/COMPANY's General liability insurance
and shall provide the City quarterly reports concerning any and all claims,
CITY OF SOUTH MIAMI Bus BENCH AGREEMENT INSITE MARTIN OUTDOOR
Exhibit 6
IMPLEMENTATION SCHEDULE
CITY OF SOUTH MIAMI BUS BENCH AGREEMENT INSITE MARTIN OUTDOOR
Implementation Schedule
Insite Martin Outdoor's proposal (including guaranteed payments) for the City of South Miami is based on
the following assumptions.
PERMIT AND APPROVAL PROCEDURES
Insite Martin Outdoor will assume full responsibility and expense of obtaining all necessary construction permits; develop site plans
and coordinate the installations with the City and appropriate utility companies, The bus bench program is extremely demanding from
several perspectives -not least in the replacement of existing structures with new ones in the timeliest fashion.
CONSTRUCTION AND REPLACEMENT PROGRAM
Insite Martin Outdoor will perform a methodical program to remove concrete benches and replace existing bus benches and re•Install
87 permanent units to ensure no Interuptlon of service within the first six months after award of contract. Fast, careful installations
by our trained crews at appropriate times of the day minimize disruption of adjacent neighborhood activities.
Installations proceed in the following sequence:
>Conduct complete inventory audit including: digital photographs; assignment of GPS coordinates to each structure
(geo- coding); structural Inspections: numbering of street furniture elements
• Prioritizing of installation sequence in coordination with appropriate officials and organizations
• Site surveys for sidewalk conditions, utility locations, trees, light poles, traffic control and electrical boxes and other street furniture
elements
• Site -by -site location approval by City
• Installation in adherence to all applicable codes
• Site and /or surface restoration as needed
ONLINE CONFIRMATION
As part of our program operation, Insite Martin Outdoor will maintain a database within our inventory and accounting software program
for documenting data relating to inventory, maintenance and complaints. In other cities we have implemented this feature, which has
proved popular with civic leaders and the community. The database will include:
• Location and image of each program structure
• Inspection, cleaning and maintenance activities
> Reports of required maintenance and repairs
• Mapping capabilities to display all locations
• Online review capability for Transit Authority and the City
Insite Martin Outdoors WORLDCLASSMAINTENANCEAND OPERATIONS PROGRAM CANNOT BE BEAT. O"AND
InSite Martin Outdoor, LLC 1.877.412.3624
Exhibit 7
MAINTENANCE & OPERATIONS
CITY OF SOUTH MIAMI BUS BENCH AGREEMENT INSITE MARTIN OUTDOOR
Maintenance & Operations
TRASHSERVICE HAVE BEENROUTI NELYCOMMENDEDBYCITIESACROSSAMERICA FOR OUR DILIGENT EFFORTS IN EXCEEDING
OUR CITIES REQUIREMENTS,
The organizational chart below demonstrates our capacity to respond to the maintenance and operational needs of the program as laid
out on the following pages,
DESCRIPTION OF SERVICES
Anticipating today's fashionable "broken windows" policy approaches for urban environment -fix broken windows promptly and people won't
break windows any more -the celebrated urban theorist William H. Whyte back in the Sixties said, "The best way to handle undesirables
is to make a place more attractive to everyone else" and "litter follows litter." This dynamic is clearly at work with transit amenities, which
is why we maintain constant vigilance and always respond proactively to vandalism and litter. In doing so we serve the interests of the
community, plus those of advertisers who don't want their message negatively influenced or made ineffectual by dirt and squalor.
Over the years, we observed our competitors and seen first hand the compounding effects of small amounts of litter and the
degradations that resulted in the urban environment. Whereupon we resolved to create the industry's most rigorous maintenance
protocols, In addition to regular visitation, we research field reports and maintenance records to identify vandalism. These sites become
targets of our rapid response crews who fan out and remove graffiti and stickers, often within hours of the defacement. Furthermore,
our maintenance database technology is able to create hot -zone maps that identify areas with the most maintenance problems. This
gives a graphical ability to utilize additional resources in certain areas of the City and address in a timely manner.
52 -WEEK MAINTENANCE PLAN
> Technology -based reporting and accountable workforce management processes
> Record - keeping, verification, internal inspections and audit procedures
> Preventive maintenance
> Zero tolerance graffiti policy
> Quarterly submission of maintenance logs
> Notification process via toil free bi- lingual number for access by general public, City officials, and LA Metro to report damage
CLEANING, INSPECTION & SAFETY SCHEDULE
1, CITYWIDE /HEAVY TRAFFIC LOCATIONS - Daily Activities:
> Inspection concerning appearance, any damages and unsafe conditions
> Removal of trash or debris Inside and within 10 feet of bus benches
> Removal and /or reporting of graffiti
> Repair of minor damage
> All other damage reported to the operations center for appropriate repair crews
> Report of any problems or damage to operations center and recording in database
> Perform power washing quarterly or as determined by the city contract
2. POSTING OF ADVERTISEMENTS /PUBLIC INFORMATION:
> Carried out once weekly or according to advertiser's campaign
> The Insite Martin Outdoor Maintenance guarantee provides for on
time posting and removal of advertisements
> The Insite Martin Outdoor Clean Ad Guarantee provides for a clean
advertising poster. If advertisement is damaged beyond repair,
Insite Martin Outdoor replaces the ad during the contract period
free of charge for the client, No competitor provides this services.
REPORTING AND INTERNAL CONTROLS
InSite Martin Outdoor, LLC 1.877.412.3624
Maintenance & Operations
Insite Martin Outdoor employs state -of- the -art technologies for recording and reporting work status of bus bench maintenance as
part of our internal inventory management system. Our maintenance system uses bar - coding, wireless transmission and online data
basing to record, relay, distribute and store status reports. Using handheld devices, our installation, maintenance and posting crew$
and independent contractors record and transmit data at every scheduled service stop and in response to repair notification. The data
that is transmitted to our operations center provides definitive answers to both maintenance and advertising campaign verification
questions that used to be a matter of guesswork.
Once the information has been collected for each structure, as described above, and transferred to the inventory system, any
applicable data as required by the City, such as date, location, activities, installation, maintenance, response times, and reported
problems, will be populated to a database. The module containing the program's maintenance logs for each bus bench structure will be
posted on a password secured FTP site, which will be accessible to the City for review.
InSite Martin Outdoor, LLC 1.877.412.3624
Maintenance & Operations
Our database is kept on a central server in Miami,
FL. This database is linked into our MISA inventory
maintenance program. MISA is a worldwide leader in
inventory and maintenance software related specifically
to the outdoor advertising industry. As such, there
is an unlimited amount of reports and data we are
able to obtain in minimal time. Key features of MISA
maintenance systems include the following:
Create single item work orders for expedited tasks, or
group similar tasks
■ Monitor Benches and Advertising content
Easily download and upload maintenance tasks to a
hand -held unit (RFID technology)
x Define maintenance cycles and routine check routes
Conveniently upload completed postings with proof -cf-
performance photos
'K Track structure positions across your plant
R Track site revenue generation, maintenance
and profitability
G.'vo;
TOO",
.y.w. NnW
! MY
�Pr�r,twKw
' Mff�.WY
QM.nt...1
S Ww.Mw,.
b P�+nr.M.i
wwtn, .
dwt«.t
u..,. ,
v.r.,r"
e..r
InSite Martin Outdoor, LLC 1.877.412.3624
00Y 1 /@i
Inventory database by type
Street furniture types
Street furniture locations
PP &E inventory
Maintenance activities performed
(daily, weekly, monthly)
Staff member performed / Activity performed
(installation, cleaning, repair, etc)
Time performed, including time issue was reported,
time at location, time to complete operation, and
amount of time taken to
complete the site
Other problems, notes, issues, details by site
Cost of repair, installation, parts, labor, fuel,
etc. Reports by employee noting average work time,
route, maintenance duties performed, etc
Full mapping services by GPS location
z a and Y_,x S .
♦ oi�'a
,
y
..
wr
. «
.�
Not #"WN
%sue..
!
tn
Inventory database by type
Street furniture types
Street furniture locations
PP &E inventory
Maintenance activities performed
(daily, weekly, monthly)
Staff member performed / Activity performed
(installation, cleaning, repair, etc)
Time performed, including time issue was reported,
time at location, time to complete operation, and
amount of time taken to
complete the site
Other problems, notes, issues, details by site
Cost of repair, installation, parts, labor, fuel,
etc. Reports by employee noting average work time,
route, maintenance duties performed, etc
Full mapping services by GPS location
ADDENDUM #1
BUS BENCH SERVICE FRANCHISE AGREEMENT
The following sections in the agreement are replaced in their entirety with the
terms below and shall become effective upon execution by the City and Company.
31. CANCELLATION:
If a party fails to comply with any of the terms or conditions of this Agreement (a
"default "), then, after receiving written notice of such default, the defaulting party shall
cure the default as soon as practicable. The parties have a duty to attempt in good faith
to resolve the default. The Company and the City shall each have the right to terminate
the Agreement for cause. The termination shall take effect on the sixtieth (60) day
following the delivery of a written notice which shall state the grounds for the
termination. The notice shall be delivered by United States certified return receipt mail.
"With cause," shall be defined solely as a material breach of any of the terms or
conditions of this Agreement. The failure of a party to timely cure a default after
receiving written notice shall be considered a material breach of this Agreement.
39. AUDIT:
The Company shall keep complete and accurate books and records of accounts and business
operations in accordance with generally accepted accounting principles during the term of this
Agreement and for a period of three (3) years following its termination. Upon request and
during regular business hours, the Company shall allow the City or its consultant to audit,
inspect, and examine the Company's books and records. In an effort to confirm information
contained in the books and records, the City may communicate directly with any of the
Company's employees, agents, servants, vendor, subcontractors or anyone who provides any
goods or services.
IN WITNESS WHEREOF, the parties have signed this Agreement thisL�(Zday of of 2012.
Insite Martin Outdoor, LLC a Delaware limited liability company qualified to do business in
Florida.
III�
By
as its President
AUTHENT TION: CITY OF SOUTH MIAMI
Signatur : t Signature: j
aria Menendez Dr. Hector Mirabile
City Manager
__
��
�'
[tt.
z
i
�A
111.
,.
t
!
>
5
'-
„
x
c
�
v�
�
':
%�
{
.�
( i
Y
__
�'
[tt.
�'
[tt.
�•t.
w
N
M
N
O
u
Q
0
Z
N
W
N
Q
Z
ul
V
ca
LLJV
Z
LU
W
x
E
a
W
0
`oar
LLO E c
cu
CL
E d U c m U E
O L m
IYl 0 ro r 0 tCG
�.
0 C E TU N W C
r
,�, N E N 0 C Y 'p
O g m n
OEU roo m a
0 O L C
w U Ui w m w
UJ 'y U G
Q(� a) 0
CC oEL mw Oa 3 y
0 C O C U u
w E m
Z yUCLm ( >> o.3 d C
E o,_ (a :3
oo V a
L
(nW rnt 3 0Q' 10 co a a
1. �0") ro o o rn a a 0 `c
L= U w ma U m ct > c
O = L �m �Oc o ro
O 1-� :d Y > m a
U L w m m ro wu E LC w a
c °cam a N> E mE O m
O :Is q c
U N O 0 +c t! ~ N C 2 a
LT= N C a c m a
>- _ w
W N ai V =' `N m C LL m `�
LY U C C Y a 0OC V a m S
w a N G � C C d
y N y EU 'Q 3 t
we OdLm Ua> a
M
U N O Q N Q cca Q: Li
z 3 IE m "�J
T
O N O N s
L Y a@@ °
° ac ORo ""D=af? Em Zc r"w
A Z m r @ ... ° C N O N W V a CA
O'a EOY�3 3NNli VSClO V V •YQQ.
p M:5
3 amE pM °o U oaom:3 �o M•� E O
3 C G W— O E C17,
O �_ u y L N v N£ N M @ H
3m° m'ma:n afoi m�•Em30J3 m
Ts
Vi
w`- ^o.:o°m Mw
ZOO C n C� Ol. C N+ N t N C 0 6 w 0 C O L WOW
C@
1�CVI— n'V+- --dO@'DNE@�'GN -mow NLV O
O1S aic3.n3E.c ov(..�i w°.'� ih E0.-8 urn =os'n th EE�
fdM E�n�mN'C C EC�gy CH j ° N�C @'Q
ycni .O1..o [ay�tf -CMWv O-nm@ `oa E�Oc 'a°t7w
IMP Nxves3 =yo paizn�c�_ai Eom °!^. E+n_ry
L'1rn �°�°
N _
@ cc =�'= QE c mmai v
u> fpm �E@ `@ od`RLga�t
w ma EccuOCC a��rio CC¢Eo
✓' �w
M m�aZ H4.'�_°.!O..ccu r @rn �E nn
c 3 @
fm��fmm Acd gt� Mm T @.c. w No°N.�f
J EV 3Q C.GNNE�n «EO add Otm mt a @;u .v F,
a �p jNWLV �q'C fC3 �m,= mEc =� —_NC NN nM
• Ytn1S -V mcm Otav�@ L7 NL�Ju 3��0�6
U
(D Y
C N
a)U
m T
�U
C
ro
��y
-0vo3
E o$
e�E
3 �
A
d N 4
Q g"o
a gE
b'
D �}
V N
a-
'o v•d
=EaH
ci Win•
'dd«
seam
• 1t1t�� E w
oc�y
6
yi
5 ofo E
Y:ON«
c�3
w.
Co w
O p;
U
W O
Z Jul. .
W a;
M- i� V-� _ w M^ Y /Y ai
ed co '0 T O w a. E CL a) O CO w ro
:3 CIL roU0 FZ-OQF 4) in afro omocwa Eaa °cwa
m O U corn .+. c aw tq C C4Q o ca ro n`
N E O LL j3 OL- LL, w 0 11J. m O 7 T CO � N 3 N 0 N U) �O vi
(� Oo ; — L�L11Z ac TZ•° aQ E a0i ma o c NO cY c
zrnr ro 0 y0 m3romm c -0 m• -o° ov
c rn U ZU om v ro a E O:- m'3 m O m
m a. C ro Z= O m~ d N` O) m N O T E O m w ro m 0
mm3E •. ojtwo flc« �a c0= w �o�a�CaYo CL
IM LU Q E c c V0. oU N.o maw 0.0 ma� O•'=a'oa m ca
ro °i `o
t7 o -0 > > o E w 0-0 " c
C co In cc Q U o E � F 0 w N N m E w o d ro —Z a) t L N Q p 0
W O S ° .O O�LLOF mw m� w w t O o o m cv
.- ro J m C F a S a '++ = T m o m �-' Q 0 O t JG 0 0 0
V co �LL 0 OUZit mvN E:5 -0 my as c m oc a
~ N aaSa> E �o ro :3 ,'rnt3o =300
IM O m O C O FF w m Co C- a o w .(a- Y" CO 4) w E
U ro0) `mc -0 0000 W M omro wL =o Eda
O } O m 3 C a a O
LL IL :3 V N Q-1 p, J LLLL. co 3 o V O C r O 3 0O 0 .O
O LL V Y �-
•0 .. U o L '� LL m w .. C_ m_ L O O ro o= O c .- o O ro> >
O en 0) m W} CO CC Z N w j C O C LL C U N ai U N :.
O oEmc a =aZwa ad�a.Lx mrn� uioE' >cc�'oaroim
N .D w — F M O ?� ro. .O w O .0 m C O O p m o m c d L E co W w0 0 w OwgN� O. Y i0 p O C��« N 3 w C i 05 O
CO U 3 c V �'"'�OZ mYo CD EY N c>v c wn a s p
.. cro0, c ZVUJ p >mn a) in�'� ctroEcw�amiOc
Z UooO OO >iLOm 0mYaMco W= m, wco"cro°wro�
Cr UL 3 p�aOO CoU �Y�i > LCp . O'0 cL' m m m aN�
O l= m O Y Y Y r m w O N
F°-C> o ¢��a¢ (D-S uC4 mEroE omoo�o� �°'o co
7 C 7 +
t ro 0 0 L a 61 m 0 3 c) L `- O m 0 C m O O` .+
YO F- O U d ro C - C O O O O ro