Res No 146-13-139644�:.
RESOLUTION NO.
146-13-13964
&.
A Resolution relating to budget; authorizing a transfer of $30,000 from
account No. 0014310 -513 -9920 City Manager General Contingency to
account No. 0014310 -513 -3450, City Manager Contractual Services;
providing and effective date.
WHEREAS, it is requested that the budget for City Manager Contractual
Services be increased by $30,000 from account No. 001 - 1310 -513 -9920 City Manager
General Contingency; and,
WHEREAS, it is essential to provide sufficient funds for City Manager
Contractual Services account for the month to month salary to ensure sufficient funds for
the city's temporary City Manager services for the two months June and July 2013; and,
WHEREAS, the Mayor and City Commission desire to transfer sufficient funds
in the amount of $30,000 from account No. 001- 1310 -513 -9920 City Manager General
Contingency with a current balance of $51,100 to account No. 001- 1310 -513 -3450, City
Manager Contractual Services with a current balance of $36,436.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The Mayor and City Commission approve the transfer of $30,000 from
account No. 001 - 1310 -513 -9920 City Manager General Contingency to account No. 001-
1310 -513 -3450, City Manager Contractual Services.
Section 2. Effective Date. This resolution shall become effective immediately
upon adoption by vote of the City Commission,
PASSED AND ADOPTED this 6thday of July 52013,
ATTEST:
READ AND
LANGUI
CNM_WN(II C�77 i 1`I
AS TO FORM,
APPROVED:
COMMISSION VOTE: 5 -0
Mayor Stoddard: Yea
Vice Mayor Liebman: Yea
Commissioner Newman: Yea
Commissioner Harris: Yea
Commissioner Welsh: Yea
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
From: Alfredo Riverol, CPA, Cr.FA, Chief Financial Officer
Date: July 5, 2013 Agenda Item No.:
South Miami
All- America City
2001
ea
A Resolution relating to budget; authorizing a transfer of $30,000 from
Subject: account No. 001 -1310 -513 -9920 City Manager General Contingency to
account No. 001 -1310 -513 -3450, City Manager Contractual Services.
It is essential that the budget for City Manager Contractual Service be
increased by $ 30,000 to provide sufficient funds for the City Manager
Background, Contractual Service account to cover the City's temporary City Manager
services for two months June and July 2013.
Transfer Amount. $309000
Transfer From: 001 -1310 -513 -9920 City Manager General Contingency with a current
balance of $ 5 1, 100
Transfer To: 00 1 - 1310-51
balance of $
Backup Documents: Resoluti<
between
Manager
3 -3450 City Manager Contractual Services; with a current
36,436
m No. 1 12 -13 -13930 approving month to month Contract
the City of South Miami and Steven Alexander for City
Services.
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RESOLUTION NO. 112-13-13930
4,
A Resolution of the Mayor and City Commission of the City of South Miami,
Florida, approving a Month to Month Contract between the City of South
Miami and Steven Alexander for City Manager Services.
WHEREAS, pursuant to Article 11, Section 7 of the City of South Miami Charter the
Mayor and City. Commission is vested with the power to appoint a City Manager; and,
WHEREAS, the City, by Resolution No. 253 -12 43810 on December 14, 2012 entered
into a contract with Mr, Steven Alexander for a term of five (5) months; and
WHEREAS, the
Alexander on a month
Alexander enter into a
authorized by contract.
City Commission desires to extend the City's contract with Steven
to month basis for City Manager Services until the City and Mr.
long term contract or until either party terminates the relationship as
Now therefore be it resolved by the Mayor and City Commission of the City of
South Miami, Florida, that:
Section 1, The City Commission hereby approves the attached Contract that expired
on June 1, 2013, between the City of South Miami and Steven Alexander, as amended to provide
for a term which shall be month to month until the City and Mr. Alexander enter into a loner tp.rm
contract or until either party terminates the relationship as authorized by the contract.
Section 2. This resolution shall take effect immediately upon a vote of approval of
this resolution.
PASSED AND ADOPTED this 3rdday of June , 2013.
READ AND
LANGUAfrt
ATTORNE
DYED AS TO FORM
ALITY AND -F�XKUTION
APPROVED:
MAYO
COMMISSION VOTE: 5 -0
Mayor Stoddard: Yea
Vice Mayor Liebman: Yea
Commissioner Newman: Yea
Commissioner Harris: Yea
Commissioner Welsh: Yea
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A.
A CONTRACT FOR CITY MANAGER SERVICES
This Contract for City Manager Services ( "Agreement ") is entered into by and between
the City of South Miami, Florida, a Florida municipality (the "City ") and Steven Alexander,
( "Contractor "), jointly referred to as the Parties.
WHEREAS, the City wishes to engage Contractor's expertise to perform certain
professional services for the City as well as effect a smooth transition relating to the former
City Managers departure and the Contractor's performing on an interim basis the duties and
responsibilities of City Manager; and
WHEREAS, the Parties, through mutual negotiations, have agreed upon a scope of
services (City Manager) as defined by the City Charter and fee for the aforementioned services.
NOW, THEREFORE, in consideration of the promises and other good and valuable
consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereby
agree as follows:
Consulting Services.
Contractor shall perform professional services for the
Commission specifically, the performance of the duties
Manager as provided in the City Charter, applicable sta
legally permissible and proper duties and functions consistent
may be aa�igiAed y u e Crly CVAiAAiiiSSioPA nV111 tuitc tV trriAc
basis.
2. Tier in.
2.1 This Agreement will become cffecth
parties and will continue on a month
this Agreement with immediate effect
days' notice in writing or by e -mail.
portion of the earned fee referenced
days of such termination.
3. Consideration.
City as requested by the City
and responsibilities of the City
to laws, and to perform such other
with the office of City Manager as
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to upon the execution of this Agreement by the
to month basis. The either party may terminate
at any time during its term after giving thirty (30)
The City shall pay the Contractor any unpaid
in Paragraph 3 below, not later than thirty (30)
In consideration of Contractor's services rendered hereunder as set forth in paragraph 1,
the City agrees to pay Contractor $15,000.00 each month beginning upon June 1, 2013.
Additionally, the Contractor will be entitled to use the office facilities and computer
equipment currently assigned by the City to the City Manager. Contractor shall be
responsible for paying any Federal, State, and /or Local Income taxes applicable to this
compensation
4. Employment Recommendation.
The City's current elected officials agree that if any inquiry is made by a prospective
employer of Contractor, they shall provide the prospective employer with a positive
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recommendation, or shall decline to discuss the matter and shall not make any
derogatory comments about the Contractor.
5. Governing Law.
5.1 This Agreement shall be construed in accordance with and governed by the laws of the
State of Florida. Venue for any litigation arising out of this Agreement shall be proper
exclusively in Miami -Dade County, Florida.
5.2 The Parties voluntarily waive any right to trial by jury in the event of any litigation
between the Parties, which in any way arises out of this Agreement or the Services.
The prevailing party in any dispute under this provision shall be entitled to reasonable
attorneys' fees and costs.
6. Entire Agreement /Modification /Amendment.
6.1 This writing contains the entire Agreement of the parties and supersedes any prior oral
or written renrPCPntntinne No renresentatinns were marle nr rellPrt nnnn hu PithPr
party, other than those that are expressly set forth herein.
6.2 No agent, employee, or other representative of either party is empowered to modify or
amend the terms of this Agreement, unless executed with the same formality as this
document.
6.3 There shall be no implied waiver due to any physical or verbal action or inaction on the
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be modified, amended or waived except in writing signed by both parties. The waiver
of any breach or default of any of the terms of this Agreement shall not act as a waiver
of any c,tbsen„enr breach or default. This agreement shall be bidding upon the heirs,
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guardians, personal representatives and assigns of both of the parties.
7. Ownership and Access to Records and Audits.
All records, books, documents, maps, data, deliverables, papers and financial
information (the "Records ") that result from Contractor providing the services to the
City under this Agreement shall be the property of the City.
8. Severahility.
If any term or provision of this Agreement shall to any extent be held invalid or
unenforceable, the remainder of this Agreement shall not be affected thereby, and each
remaining term and provision of this Agreement shall be valid and be enforceable to the
fullest extent permitted by law.
9. Lidependent Contractor.
Contractor shall be an independent contractor and not an agent or employee of the City
with respect to all of the services performed by and under the teens of this Agreement.
This Agreement shall not in any way be construed to create a partnership, association or
any other kind of joint undertaking, enterprise or venture between the parties.
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Contractor and his Corporation, Alexander Global Communications is a provider of
many types of services and has ongoing contractual agreements with other entities and
may from time to time increase or decrease the number of such contractual agreements
which fact the City hereby acknowledges and shall allow provided the performance of
such contractual agreements provided these responsibilities do not create a direct
conflict of interest with the scope of this Agreement nor prevent or interfere with the
Contractor from Fulfilling his duties as City Manager to the City.
10. Compliance with Laws.
Contractor shall comply with all applicable laws, ordinances, rules, regulations, and
lawful orders of public authorities relating to the services rendered.
11. Waiver.
The
failure of either
party to
this Agreement to object
to or to take
affinnative
action
with
respect to any
conduct
of the other which is in
violation of
the terms
of this
Agreement shall not be construed as a waiver of the violation or breach, or of any
future violation, breach or wrongful conduct.
12. Survival of Provisions.
Any terms or conditions of either this Agreement that require acts beyond the date of
Al. _ A_..... V Al. _ A t_ _ it r A . t i.
U1G 101111 U1 We ftgreej- neilt, shall survive termination Ur the Agreement, shall remain In
full force and effect unless and until the terms or conditions are completed and shall be
fully enforceable by either party.
13. Counterparts.
This Agreement may be executed in several counterparts, each of which shall be
deemed an original and such counterparts shall constitute one and the same instrument.
14. Acknowledgment.
Contractor acknowledges that he has carefully read and understands this Agreement
and agrees that the City has not made any representations other than those contained
herein.
15. Non- Disparaeement.
15.1 The City, the City's elected officials, the City's staff and Contractor agree that
they will not engage in any conduct or communications designed to disparage the other.
15.2 It is understood that this non- disparagement clause continues beyond the Term of
this Agreement and will be effective in perpetuity.
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16. Notices.
All notices, demands or requests provided for or permitted to be given pursuant to this
Agreement must be in writing and shall be delivered or sent, with the copies indicated, by
personal delivery, electronic means such as facsimile transmission or e -mail or overnight
delivery service (by a reputable national carrier) to the parties as follows (or at such other
address as a party may specify by notice given pursuant to this Section):
To City: Philip K. Stoddard, Ph, D.
6130 Sunset Drive
South Miarni, FL 33143 -5093
pstoddard@southmiamifl.gov
With a copy to: Thomas F. Pepe, Esq.
City Attorney
6130 Sunset Drive
South Miami, FL 33143 -5093
tpepe@ southmiamifl.gov
Maria M. Menendez, CMC
City Clerk)
6130 Sunset Drive
South Miami, FL 33143 -5093
To Contractor: Steven Alexander
Alexander Global Communications
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All notices shall be deemed given and received one business day after their delivery to the
addresses for the respective party, with the copies indicated, as provided in this Section.
IN WITNESS WHEREOF, the Parties hereto have accepted, made and executed this
Agreement upon the terms and conditions above stated on the date listed below.
Witnessed:
By —
Print name: `Tana M. nendez il
ATTESTED
Signature. ')
is Menen ez '
City Clerk
Read andAp rov as to Fon ,
Lega ity and cation Ther o
y Attoniey
Steven Alexand.. �_ - - - --
B
Steven Alexander
CITY OF SOUTH MIA I
By:
Philip K. Stoddard
Mayor
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RESOLUTION NO,
F.
E:
A Resolution of the Mayor and City Commission of the. City of South Miami,
Florida, approving a Month to Month Contract between the City of South
Miami and Steven Alexander for City Manager Services.
WHEREAS, pursuant to Article II, Section 7 of the City of South Miami Charter the
Mayor and City Commission is vested with the power to appoint a City Manager; and,
WHEREAS, the City, by Resolution No. 253 -12 -13810 on December 147-.12012 entered
into a contract with Mr. Steven Alexander for a term of five (5) months;, and
WHEREAS, the City Commission desires to extend- the City's:- :contract with Steven
Alexander on a month to month basis for City Manager Services until Cif the C and Mr.
Alexander enter into a long term contract or until eitiers'party terminates the;elatiotiship as
authorized by contract.
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Now therefore be it resolved by thdii" Mayor and City Commission of the City of
South Miami, Florida, that:
Section 1. The City om.. issiort hereb approves th*6 attached Contract that expired
Y .rri Y Pp , .
on June 1, 2013, between the City of$outh Mi' i and Steven ;Alexander, as amended to provide
for a term which shall be month to moriln until tneLZty anaivir. Alexander enter into a long term
contract or until either party teixninates the relationshp,as'authorized by the contract.
Section 2. This resoIulio:shail =:take effect immediately upon a vote of approval of
this resolution.
30 PASSED
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CITY
is day of
READ AND APPROVED AS TO FORM
LANGUAGE, LEGALITY AND EXECUTION-.
CITY ATTORNEY
52013,
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Liebman:
Commissioner Newman:
Commissioner Harris:
Commissioner Welsh: