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Res No 095-11-13409RESOLUTION NO. 95-11-13409 A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to permit the Parks Foundation of Miami - Dade County to host the Taste of the Town on top of the South Miami Municipal Parking Garage by holding its' 1St Annual Million Trees Miami fundraising event on July 9, 2011, to provide a venue for fundraising and using the raised funds through the Parks Foundation of Miami -Dade County, for the planting of approved trees in the City of South Miami; providing for an effective date. WHEREAS, Resolution number 27- 03- 11576, Section 2, states that all organizations sponsoring a Special Event must receive approval by resolution from the South Miami City Commission; and, WHEREAS, the Parks Foundation of Miami -Dade County will host the Taste of the Town on top of the South Miami Municipal Parking Garage under the 1St Annual Million Trees fundraising event on July 9, 2011, and WHEREAS, the funding from this event, will provide trees to the City of South Miami via the Parks Foundation of Miami -Dade County who is the fiscal agent for the Million Trees Miami program; and, WHEREAS, the City of South Miami, as a member of the Miami -Dade Community Image Advisory Board supports the efforts that provide esthetic enhancements and the `greening" of the community; and, WHEREAS, the Parks Foundation of Miami -Dade County is requesting for the City of South Miami to sponsor the event, to waive the requirements of Resolution No. 27- 03- 11576, and to waive all fees for this event; and, WHEREAS, the City of South Miami it's Green Task Force of South Miami are working towards achieving a healthier and more sustainable urban forest in the City; and, WHEREAS, the goal is for the City and the County to partnership in planting trees in its parks and open spaces to achieve the community -wide goal of 30 percent tree canopy coverage; and WHEREAS, this event "Taste of the Town" will use restaurants from the City of South Miami, and showcase the downtown area; and WHEREAS, the total approximate amount of fees waived would be $986.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Res, no. 95 -11 -13409 Section 1. The Mayor and City Commission authorize the City Manager to approve the 1St Annual Million Trees Miami fundraising program coordinated through the Parks Foundation of Miami -Dade County hosting the Taste of the Town on top of the South Miami Municipal Parking Garage, in the City of South Miami, Florida, on July 9, 2011. _ tl 4441 /_!l'1:i'•L�RY_t Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this June 14, 2011. TEST: APP : Z A- CIT) CLRK MAYOR COMMISSION VOTE: 4 -0 Mayor Stoddard: Absent Vice Mayor Newman: Yea Commissioner Beasley: Yea Commissioner Palmer: Yea Commissioner Harris: Yea South Miami AC- NnficaCity CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER m INTER- OFFICE MEMORANDUM 2001 To: The Honorable Mayor & Members of the City Commission Via: Hector Mirabile, Ph.D., City Manager From: Maria E. Stout -Tate, Director (/ / Parks & Recreation Department Date: June 14, 2011 Agenda Item No.: Subject: A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to permit the Parks Foundation of Miami -Dade County to host the Taste of the Town on top of the South Miami Municipal Parking Garage by holding its' 1" Annual Million Trees Miami fundraising event on July 9, 2011, to provide a venue for fundraising and using the raised funds through the Parks Foundation of Miami -Dade County, for the planting of approved trees in the City of South Miami; providing for an effective date. Background: The Parks Foundation of Miami -Dade County will host the Taste of the Town on top of the South Miami Municipal Parking Garage under the I" Annual Million Trees fundraising event on July 9, 2011. Resolution number 27- 03- 11576, Section 2, states that all organizations sponsoring a Special Event must receive approval by resolution from the South Miami City Commission. The funs from this event will provide trees to the City of South Miami via the Parks Foundation of Miami -Dade County who is the fiscal agent for the Million Trees Miami program. As a member of the Miami -Dade Community Image Advisory Board the City of South Miami supports the efforts that provide esthetic enhancements and the `greening" of the community. The Parks Foundation of Miami -Dade County is requesting for the City of South Miami to sponsor the event, to waive the requirements of Resolution No. 27 -03 -11576 and to waive all fees for this event in the estimated amount of $986.00. The City and the Green Task Force of South Miami are working towards achieving a healthier and more sustainable urban forest in the City, and the goal is for the City and the County to partnership in planting trees in its parks and open spaces to achieve the community -wide goal of 30 percent tree canopy coverage. Through this event "Taste of the Town" will use restaurants from the City of South Miami, showcase the downtown area, while bringing residents and various visitors from surrounding areas to part -take in this special event. Expense: $986.00 ( Two police officers at $40.60 each X 4 hrs + $6.00 radio fee) ($600.00 deposit fee, $60.00 Application fee) Fund & Account: N/A Attachments: • Proposed Resolution • Special Event Application * Resolution No. 27 -03 -11576 SUMMARY OF EVENT This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your event. Information you provide in this section is public information and may be used in developing the City of South Miami's Calendar of Special Events. Application must be submitted no less than twenty -one (21) days prior to the effective date of the event with all required documents. TYPE OF EVENT: [`-1 Filming [:] Promotion rity D Festivals ❑ Celebration Other: NAME OF EVENT: _ Gksvll._nk LOCATION OF EVENT: (Please note: write complete mailing address, as well as name of any buildings and /or parks if applicable) Is this an annual event? [S No r—] Yes if yes, this is the annual event, previous date EVENT DATE(S): 11 I `yt EVENT DAY(S): ACTUAL EVENT HOURS: "� a.m.l� UNTIL: Or, a.m p.m. (Please note: event may not begin earlier tt�hh�en°��$��a.m. or end1ater then i 1 p.m. in resident a areas, or midnight in commercial areas ASSEMBLY DATE(S): � °��-I-. kSETUP /DOWN TIMES: ANTICIPATED ATTENDANCE: {{BOO TOTAL EVENT DURATION: `" ._hrs --o—mins Name: ���ir, Z )Lp e Name: ���S�.r�e CAR Title: y t c U �iv2 , ',c P c: r Title: C-, mJ� �s a� --4 -.a 0 u re Cell /Phone: t a Cell /Phone: ac�1� Email: i r s � \ W & f 3 % t e - C C V Email: MG C St)AC- 0 a`--'c..[ZAfkAe. 9✓ FA The applicant for the Special Event Permit must be the authorized representative of the organization /business conducting the special event. This person must be available to work with the City's Special Event Permit Committee throughout the permitting process. A professional event organizer, or other representative, may apply for the Special Event permit on behalf of the organization /business. NAME OF ORGANIZATION: ADDRESS OF ORGANIZATION: M\Cyy' C-� -�>,>`a% OFFICE TELEPHONE: ; - 3 0 .% - 1� 4 FAX: PRESIDENT: L {� SECRETARY: ADDRESS: \TV\ t�rer� ?',rl 1k�t 81�v c PRES. PHONE: SEC. PHONE: EMAIL: \ i( -o, eU_kJ ,�% OP-7 c4:�J� 1C�.Crlrr� t EMAIL: iV\ J1' 9� {,�iY[{'i����RI(�Y'iI� {V�h... If the organization is a tenant and /or renter of the event location, please have the property owner complete the following: [ ] Applicant/organ izatio IT owns the event location [(give permission for the Applicant/Organization to use my prop Comments: Property Owner's Name; Phone: Property Owner's Address: Property Owner's Signature: Notary Signature: 2 -16 Date: SJUE A map of the event site is required and should indicate event layout with proposed attractions, recommended street closures, parade or run /walk routes, etc. Please draw you map on the space provided below, or attach your map to the application upon submittal. The following must be identified and labeled: 1, Event Site (label streets, building, etc.) ;. Canopies, tents, stages 5. Fencing /Barricades X•X -X 7. first aid facilities' 2. Routes (races, parades, etc,) -D 4 -D '4. Restroon facilities R 6- Off duty police officers P S. Parking Area PA 5 -16 CITY OF SOUTH MIAMI POLICE DEPARTMENT 6130 Sunset Drive, South Miami, FI 33143 (305) 663 -6301 u•m`aiw Extra-Duty Police Officers Application A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra- Duty' employment. The following policies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: ➢ The South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a particular event. if more than three officers are hired, a supervisor must also be hired. The City Manager Office and South Miami Police Department will determine the supervisor to officer ratio for larger events. The Applicant will be required to compensate the assigned officer for a minimum of three (3) hours even if the event is of a shorter duration. Currently the rate for Extra -Duty Police Officer is $40 per hour & $50 per hour for Supervising Officer, plus a $3.00 charge for radio usage for each officer. D The Applicant must compensate the officer(s) for their services at least one (1) day prior to the start of the scheduled event that the officer(s) will be assigned to. No monetary payment will be accepted. No payment by exchange of goods or services is acceptable. > If, during a scheduled event, the Applicant determines that Ire /she needs to extend the time an officer(s) works at the assignment, the Applicant shall compensate officer(s) for a full hour worked if the Officer(s) works for more than 20 minutes and/or less 69 minutes beyond the regularly scheduled time of the event. ➢ Applicant must notify of a cancellation request of an Off-Duty Police Officer forty-eight (48) hours prior to the scheduled date of service. Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hours. l5" N-j a; ) n'tQrnl C 331 dV Business /Organization Address City State Zip Code ?iaS 1ST— �i�SS` ��S -7s -7Ij0_ (�ildr4 ��.,.INN, 1iC C rtcr✓ Phone Number Fax Number E -Mail EVENT INFORMATION S'ro.3 On Site Contact Person Cellular Number Type of Event S1 ;`i SW i3 Sk. emu© Name of Event Event Location Anticipated Attendance <`,��`� St�;.`tfi�ate`isJ���'�„ �` �tiitnlq�' me; E�) dMtrj ;;;3�-1odr�.s..�s<I�,uro "tto�;� `' t�xk;�;kLlxStfabdrotC}#fieerl� s.�� �ested,S�' 11 2U and accept responsibilities to pay all costs and fees associated with this request form prior to the service date(s): K Appli Signature Date FOR OFFICE USES ONLY: NO. Office: _ COMMENT: tUA•+�{'.. POLICE DEPARTMENT SIGNATURE APPROVED AS PRESENTED [::]DENIED ML NO. Radio: m: I1 -16 DATE APPROVED WITi CONDITION NO. Hours �17t Estimated / (� Total Cost fo INDEMNIFICATION AGREEN01 NT THIS AGREEMENT ( "Agreement ") is entered into by and between _ (rZu �tcv�la ( "Applicant "), and the City of South Miami ( "City ") on the date on which the last of the Parties executes this Agreement. RECITALS WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title) 01 4.Q w ti_ _ at Ys_al�j _SLJ ] (location) on (date(s)) . �Cont ( "Special E vent "); and WHEREAS, pursuant to of the City's Code and the City's SpeRegulations, the Applicant must execute an indemnification and hold harmless agreement protecting the City from any and all claims which may arise out of the Special Event. NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: I. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend arid. hold the City, its officers, affiliates, employees, successors and assigns, harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of the Special Event, or of the condition of the site on which the Special Event is field including any personal 'injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities incurred ht and about the defense or settlement of any claims, and the investigation thereof. 3. Permits for Special Events must be on event site at all times. 4• No Street shall be closed without authorization from the City of South Miami Public Works Department and Police Department. 5. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami - Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department.' 6. Event areas shall be restored to equal or better condition than they were before the event started. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration plus a minimum of 15% for administrative fee and any additional incidental fees. 8. Applicant must pay all fees prior to the start of their event(s). 9. Applicants that receive approval for their event more than thirty (30) days in advance shall notify the City of South Miami Special Event/Marketing Coordinator at least forty -eight (48) hours prior to start of their event. 10. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and scaled by its duly authorized s`ignatory"(ies) on the date set forth below.. Y .7- lS\- ,, ._(� �.� cs G (. t y •M sL , CC 02 PRINT NAME APPLICANT APPLICANT'S TITLE . _- .._...._ 3 i DATE � eOY°AiG Notary Public State of Florida ? 0ene vatladares 8 -1.6 My Commission OD740406 1. �EAKPiMS 01119!2012 1 . SF-17E PI CLLR A map of the event site is required and should indicate event layout with proposed attractSons, recommended street closures, parade or run /walk routes, etc. Please draw you map on the space provided below, or attach your map to the application upon Submittal.'T'hc following must be identified and labeled: 1. Event Site (label streets, building, etc.) :I Canopies, tents, stages 5. Fencing /Barricades x -X-,, 7. First aid facilities', 3. Routes (races, piracies, etc.) > 4 � q.. Restroom facilities R 6. Off duty police officers P S. Parking Area PA -16 e LTREES C H A M 10111 -AT As Mark Richman Properties has entered into a rental agreement with the Miami Dade County Parks Department and the Public Works Department (Community Image Office) for the use of the 5" floor of the South Miami Municipal Parking Garage on Saturday, July 9th from 5pm to 12am. The cost of the rental is $0. Mark Richman Properties hereby assumes no liability for the event and the Parks Department or Public Works Department must provide liability insurance for this rental agreement to be legally binding. In addition, the Parks Department and /or Public Works Department are responsible for cleaning the 5th floor of the garage and other areas that become dirty as a result of the event. Cleaning will include pressure washing of the parking surface if necessary. This must all be done within 7 days of July 9th. Mark Richman, President Date Allison Diego, Director Parks Department Date Snu,.0 Minmt CITY OF SOUTH MIAMI PLANNING & ZONING DEPARTMENT R 6130 Sunset Drive, South Miami, FI 33143 (305) 663 -6326 Fax (305) 668 -7356 nu ruaceiro env Hanging Banner Over Public Street q I� Request Form for Special Event o0 Application for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordinance No. 10- 07.1911; LDC Section 20.4.3(N). Complete this permit application form and submit the application to the Planning & Zoning Department located in the Sylva Martin Building in front of City Hall. This application must be submitted at least 30 days prior to the event date. An application fee of $300 must be paid at time of submittal, if approved by the City Commission, this fee covers installation and removal of banner. If approved, take the permit and the banner to the City's Public Works Department located at 4795 SW 75e Avenue Miami, FL 33155, at least one week prior to the installation date. The Public Works Department will install and remove the banner on the dates specified by the approved permit. Name of Non -for- Profit Organization Organization Address �S t� 1r� �� Phone No.vp — 7 S 5`` 7 Authorized Re- presentative Name_ �1- .5.�.�� - -4. -_- Rep. Title - .�_OC;4NA--Q- Event Name: TCLS \e 6(. \klr— " ���� �_ Event Date; 2 1 Event Type: Approximate Installation Date Requested: f thru Banner Location Requested: 800 Sunset Drive 1--1,-11W80 Sunset Drive Briefly describe event for which y1ou_ wish to display a banner in South Miami: ` ii,- ,U� A� f ( inn fn'1 A!\ r-rt . ♦i_C (ltnMP�.i -(' 't��c._ till t- X (�e`\� f+a J.(C,/`i.11 �h 'Cl.,[ C—"k,4— 9 `" (, i( •rC✓h r Applicant understands that the Banner installation is 10 -14 days before the advertised event day. Installation and removal dates are based on workload. The City is not responsible for the condition of the banner during this period. Applicant agrees to pickup banner within seven (7) days after the event. The city may discard the banner(s) after the specified period. Banner Specifications- Xit X 3.4ft wide, 60ft of %, (haft) nylon rope mith hooks and the banner must vents. re PLANNING & ZONING OFFICE USE > Illustration of banner showing height, width of the banner, and lettering > Copy of liability and/or property damage insurance required ,- Application fee $300 (per application) City Commission Approval Resolution No. Comment: 14 -16 qk3 \ Date SUBI UTTED RECD BY: INITIAL El Comm. Date: Stout -Tate, Maria From: Casado, Christina [CasedC @miamidade.gov] Sent: Wednesday, June 08, 20113:41 PM To: Stout -Tate, Maria Subject: Fw: Taste of Town Attachments: 20110608151855817. pd f 2011060815185581 7.pdf (684 KB)... Hello Maria, The insurance document is attached. This is the estimate for the insurance that the Parks Foundation is providing, The blurb you need.for the reso: The City of South Miami and the Green Task Force of South Miami are working towards acheiving a healthier and more sustainable urban forest in the city. As a long -time partner of theMiami -Dade Community Image Advisory Board and as a participant in the Million Trees Miami effort, the City is planting trees in its parks and open spaces to acheive the community -wide goal of 30 percent tree canopy cover. This is the first Million Trees Miami fundraising event in the City to raise funds for planting trees throughout the City of South Miami, The City's Green Task Force is managing the tree planting efforts, selecting locations, and appropriate tree species. Christina M. Casado .,... ._.._ O --, x 1, Miami -Dade County � 1 ��, Community Image Manager 1 (305) 375 -2103 ,a< -- - -- Original Message ----- '^ From: Diego, Allison (MDPR) ; Sent: Wednesday, June 08, 2011 03:26 PM To: Casado, Christina Subject: FW: 'Paste of Town - - - -- Original Message---- - From: Casado, Christina Sent: Wednesday, June 08, 2011 3:07 PM To: Diego, Allison (MDPR); Gomez -, Angie (P9DPR) Subject.: Taste of Town Hi Allison, Working with the City and they are preparing a resolution for the event. They need a copy of the insurance asap. Do we have it? I hope so, she says their deadline is today. She just found out about the reso. Not fun... Christina M. Casado Miami -Dade County >� 7 Community Image Managez (305) 375 -2103 Q %YC.r...�".... 9.^t.C.. Jk{ 1 06/02/2011 02:2(3 954916269,1 XCLU51VE PACC: 01/03 e1.' 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RESOLUTION NO. 27 -43 -11576 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATED TO SPECIAL EVENTS, SETTING FORTH A POLICY ON FUNDING SPECIAL EVENTS AND COSTS. ASSOCIATED WITH SPECIAL EVENTS AND; PROVIDING AN EFFECTIVE DATE. WHEREAS, public property and public street locations within the City of South Miami are used by organizations for special events which are beneficial to the City and its residents; and WHEREAS, such special events May require City services and resources to be expended in order to provide security, clean up, banner hanging, street blocking, covering of parking meters; and WHEREAS, the Mayor and City Commission desire set forth a policy requiring reimbursement to the City for all revenues lost or expenditures made for special events. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORRDA, AS FOLLOWS: Section L All organizations sponsoring approved special events using public property or public streets within the City of South Miami must reimburse the City for all City revenue loses, and City expenditures associated will) the approved special event. Section 2. All organizations sponsoring special events using public property or public streets within the City of South Miami must receive approval by resolution from the South Miami City Commission. The resolution must include the estimated reimbursement amount to be paid to the City for all City revenue loses and City expenditures associated with the approved special event. Section 3. The resolution described in Section 2 above may also specify an additional monetary contribution to be made by the organization to the City; the resolution shall specify as how the additional monetary contribution.is-to be -used by the City. Section 4. All organizations sponsoring an approved special event which closes a public street within the City of South Mianti, must provide in advance, a petition signed by a majority of businesses facing tite street affected by the approved special event. Section S. All organizations sponsoring approved special events using public property or public streets within the City of South Miami must agree in writing as to pay the actual the amount of City revenue loses and final City expenditures associated with the approved special event. 27 -03 -11576 (2) Section 6. All organizations sponsoring approved special events using public property or public streets within the City of South Miami which have been allocated monetary grants in the adopted City Budget, should pay for the required reimbursement from the designated monetary grant. Section 7. This resolution shall be eflbctive immediately after the adoption hereof. PASSED AND ADOPTED this 18th , day of February 2003. ATTEST: APPROVED: ClfACI�,ERK MAYOR-- —6�5 — READ�8A1431sf'F�iLC3l�1a AS TO FORM: Commission Vote: Yea " Mayor Fella Yea Vice Mayor Russell Yea Commission Bethel Yea , e fY ATTORNEY Commission McCrea Yea / Commissioner Wiseombe Yea