Res No 081-11-13395RESOLUTION NO. 81-11-13395
A Resolution of the Mayor and City Commission of the City of South Miami,
Florida, authorizing the City Manager to permit Team FootWorlcs Educational and
Fitness Corporation, a non - for - profit organization to hold its 23rd Annual Twilight
5K Run event on June 5, 2011, in the downtown South Miami area; providing for an
effective date.
WHEREAS, Resolution number 27 -03- 11576. Section 2, states that all
organizations sponsoring a Special Event must receive approval by resolution from the
South Miami City Commission; and,
WHEREAS, Team FootWorks Educational and Fitness Corporation, a non -for-
profit organization, has submitted a Special Event Application to request permission to
hold its event on June 5th, 2011; and,
WHEREAS, for the past 23 years Team FootWorks Educational and Fitness
Corporation has held the Twilight 5 K Run in the City of South Miami; and,
WHEREAS, Team FootWorks Educational and Fitness Corporation, is
requesting for the City of South Miami to sponsor the event, to waive the requirements of
Resolution No. 27- 03- 11576, and to waive the temporary right -of -way usage fee for this
event; and,
WHEREAS, Team FootWorks Educational and Fitness Corporation will
designate the South Miami Police Explores as the charitable beneficiary for the run; and
WHEREAS, the applicant will pay for all services rendered by the Police,
Public Works Departments, and parking meters in an estimated amount of $4,200.00;
and,
WHEREAS, the applicant is requesting to waive the fee for closing the streets;
which would be in the amount of $10,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The Mayor and City Commission authorize the City Manager to
approve the 23`d Annual Twilight 5K Run organized and operated by Team
FootWorks Educational and Fitness Corporation, to be held on June 5"', 2011, in the
downtown area of the City of South Miami, Florida.
Section 3. This resolution shall take effect immediately upon adoption.
Page I of 2
Res. No. 81 -11 -13395
PASSED AND ADOPTED this 226th, day of MAY, 2011.
ATTEST:
`Ei' Y CLERK
APPROVED:
COMMISSION VOTE: 4 -0
Mayor Stoddard:
Yea
Vice Mayor Newman:
Yea
Commissioner Beasley:
absent
Commissioner Palmer:
Yea
Commissioner Harris:
Yea
Page 2 of 2
South Miami
*AmeficafIW
CITY OF SOUTH MIAMI r
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor & Members of the City Commission
Via: Hector Mirabile, Ph.D., City Manager
From: Maria E. Stout -Tate, Director
Parks & Recreation Department
Date: May 26, 2011 Agenda Item No.:
Subject: A Resolution of the Mayor and City Commission of the City of South Miami,
Florida, authorizing the City Manager to permit Team FootWorks
Educational and Fitness Corporatron, a non - for - profit organization to hold
its' 23rd Annual Twilight 5K Run event on June 5, 2011, in the downtown
South Miami area; providing for an effective date.
Background: Team FootWorks Educational and Fitness Corporation, is a non -for- profit
organization, which submitted a Special Event Application to request permission
to hold its event the Twilight 5K Run, on June 5u', 2011, in the downtown area of
the City of South Miami.
For the past 23 years Team FootWorks Educational and Fitness Corporation held
the Twilight 5 K Run in the City of South Miami providing a health initiative and
ability for avid and beginning runners to participate in this special event.
Each year Team FootWorks Educational and Fitness Corporation has awarded as a
charitable designation the Afterschool House Program or the South Miami Police
Explorers. This year the charitable beneficiary will be the South Miami Police
Explorers.
This year as in the past years, the applicant will pay for all services rendered by
the South Miami Police, Public Works Departments, and towards the Parking
meters in an estimated amount of $4,200.00 prior to the event. And as in the past
years, the applicant is requesting to waive the fee for closing the streets; which
would be in the amount of $10,000.00 (Resolution No. 51- 10- 13085, March 16,
2010).
Expense: N/A
Fund & Account: N/A
Attachments: • Proposed Resolution
• Special Event Application
• Resolution No. 27 -03 -11576
• Resolution No. 51 -10 -13085
5724 Sunset Dr. 305- 666 -RACE
South Miami, FL 33143 www.teamfootworks.org
4/11/2011
To: Hector Mirabile
City Manager ,
City of South Miami
Mr. Mirabile,
This letter is to accompany our special event application for the Twilight 5k Run Walk.
This year will mark the 23`a time runners and walkers have gone the 3.1 mile distance
through the streets of South Miami.
The Twilight 5k is a healthy and wholesome family event based on exercise, fun, and
music. This will be the sixth year my grandchildren along with many of their friends and
extended families have participated.
Supported by the Baptist South Miami Hospital, Town Kitchen and Bar, as well as the
City of South Miami, the run/walk will take place on Sunday evening, June 5`l', 2011.
To better provide a quick overview of the event, I have included a photocopy of the
expenses we had with services provided by the city.
As we have in the past, once again the Twilight Sk will designate the South Miami Police
Explorers as the charitable beneficiary for the run.
If you have any questions please do not hesitate to call.
Sincerely
John " " liuseby
Race Director
TeamFootworks is a 501(c)(3) corporation committed to fitness education
through the production of events and educational material.
Throughout the year, we offer training programs and events to promote fitness.
FEIN: 65- 0455073
ACCO�fg
k. CERTIFICATE ®F Li�oBILITY Ci�ISlli�i�ICE
DATE (MMIDDIYYYI)
4/11/2011
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(tes) must be endorsed, if SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not Confer rights to the
certificate holder In lieu of such endorsement(s).
PRODUCER
STAR Insurance -Sort Wayne Office
2130 East DuPont Road
Fort Wa a IN 46525
,AMeCT 3ady Weaver.
PHONE 260)467 -5697 FAX (260)461 -5691
( ac, Nom_ -_
aubnEss:7udy .weaves @starfinancial.com
PRODUCER
000573.25
INSURERS AFFORDING COVERAGE
NAICR
INSURED
ROAD RUNNERS CLUB OF AMERICA /2011 AND ITS
MEMBER CLUBS
7410 SKYLINE DRIVE
FREDERICK MD 21702 =3652
INSURE ANATIONAL CASUALTY COMPANY
11991
INSURERS NATIONWIDE ZLIFE , INSURANCE CO.
66696
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CERTIFICATE NUMBER-2 MILLION A. I. 'ncvisioN NUMBER;
COVERAGES -
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
LTR
TYPEOFINSURANCE
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POLICYNU SEE
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ANY AUTO
ALL OWNED AUTOS
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000000001300700
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DESCRIPTION OF OPERATIONS below
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EXCESS MEDICAL & ACCIDENT
PX- 00000039016 -DO
2/31/2010
2/31/2011
EXCESS MEDICAL $10,000
($250 DEDUCTIBLE /CLAIM)
12:01 A -M,
2:01 A.M,
AD &SPECIFIC LASS $2,500
DESCRIPTION OF OPERATIONS I LOCATIONS !VEHICLES (ANacb ACORD 101, Addltlonat R¢marks SCh¢dule, If mare spaco is regWrod)
CERTIFICATE HOLDER IS NAMED AS AN ADDITIONAL INSURED AS RESPECTS THEIR INTEREST IN THE OPERATIONS OF THE NAMED
INSURED.
DATE & EVENT: 0610BIll Twilight Sk INSURED CLUB: Teamrootworks, atte: John ,Rana,, Huseby; 5724 Sunset Drive,
South Miami, FL 33143
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
06/05/11 City of South Miami
6130 Sunset Drive AUTHORIZED REPRESENTATIVE T_
So Miami, FL 33143
Lefever /OWE
reserved.
The ACORD name and logo are registered
City of South Miami
6130 Sunset Drive,
South Miami, Florida 33143
305 -663 -6339
SPECIAL EVENT PERMIT APPLICATION
This application is for the purpose of conducting a Special Event in the City of South Miami that
shall be filed in the City Manager's Office, not less than twenty -one (21) days Prior to the effective
date together with all the requirements.
M
�-7 fen
Name of Organization
�wTelephone &�� -.E,
Home
x!Address of Organization Z2.!�: Jwx r Aet
sso f mf a c1v'f*3
Name of Principal Officers and/or manager of Organization:
p,President_.j�� ''Secretary / +.rn�a sSf a
f Address S 4cvl
Address
Office Phone _ S,440 0 / Office Phone
6::E -mail Address y! r rr�77Cr17n ' '' �c 4 ail Address _
Briefly describe event and purpose:
�f5
kPIQ LJAiA a �ts-67e5 3� �ruS
if Applicant is a tenant, please answer /complete the follow:
'vTroperty Owner's Name:
Property Owner's Addres
Property Owner's Teleph
z Property Owner's Signau
Notarizing Signature:
Reo�as6 ilti09
Page 2 of 16
South Miami
2001
9, . Location of event: Please write street names /number and if you will utilize a City Park:
,,&Lp --Z7 ya2,C a%i S i' i4 C{ ' isr'3
The proposed dates) and hours of operation.
Set -up date(s) and time(s): Da�tes: S— � Lf Time: iL 42WA_f
Clean -up completed by -- 7 S i
(Please be advised that a representative from the Public Works Department will have to be present for
any /and all event(s)). 7:0�
Time of Actual Event: From :� —(aT�� To: (am/�
To what extent, if any, would the City benefit:
%J5 %.pl4JC�Bfilf" fEalaTwAiK
Please give any additional information deemed pertinent to this application:
The following person(s)will be in direct charge of conducting the activities:
Name Address a Phone
9
fGil�wtt �! �3 «°3
7,% 4? ,s / *67
Page 3 of 16
RIM i! &'
SoLrth Ntiarni
nnat�
r
zany
Name (s) of person(s) who must be on site with authority other than applicant to expend funds or
make major changes in case of an emergency:
Name ��AA Address Phone
°0.,1 %
South Miami
ctry
0.I
2009
`✓ No pegs, stakes, or anchoring dev'ces shall be driven into concrete, asphalt, or City hardened
right -of -way. Please initial
✓ if Police service for traffic an r crowd control is required, arrangements will be made
through the City of South Miami Police Department for off -duty Police officers, The Police
Department will determine the number of officers required. (Please be aware that costs might
change on a yearly basis).
amount to be paid to the City for all City revenue loses and Ulty expenmrures associarcu WILL
the approved special event.
contribution is to be used by the City.
✓ Map of route or site plan of the scheduled event including all stations and descriptions of
activities. Site plan shall show streets, alleyways and business names or addresses that are
affected by street closure.(upon submission of application)
'✓ A majority vote of approval (one -month in advance) by the City Commission will be
required for large events.
,', ✓ 72 hour notice given to all merchants and/or residents whose street would be closed.
✓ A permit from the Public Works Department must be obtained for any use of the public
Right of Way. See permit application on page #)161
lL
Please Wti t
✓ Deposit of Six Hundred Dollars !$600.001 to defray cost of litter clean-up, must
accompany application, plus a permit fee of $60.00. if clean -up is not 'required, deposit
may be refunded. The litter deposit may differ depending upon the event. ($100.00 will be
retained by the City as an Administrative processing fee deducted from the $600.00
deposit).
Page 5 of 16
.4
South Miami
for
r.
8001
Public Works — The average hourly rates are approximate $40.00 per non
supervising emolovee, per hour, and $45.00 for supervising employee, per
hour.
Barricades: The average rate for up to 125 Barricades per (1) day usage is
approximately $80.00.
S• Cost of Police Officers: Extra duty pav for Suaenjisor
$50.00 per hour.
Extra duty pay for Officer
$40.00 per hour.
Note: Quantity of Officers and /or Supervisor to be required
depends on:
Date/Time of Event
Location
Type of Event
Age and number of attendees
Roadway(s) closed
Safety and security of public and officers
:• One time radio fee:
Cost of Meters:
oe: Street Closure Fee:
❖ Pole banner fee (per 10 poles)
banner(s)).
$3.00 per officer, per day, per radio
$15.00 per day, per meter.
$125.00 per each 50 W and
$75.00 for additional 50 ft'*
$100.00 (This fee includes the placement of the
a Hanging and Removal of a banner: $300.00 (Cost incurred by the City)
(Please see attached form and information)
✓ Review of aunlicant's paoer work to note location any food sales volume of noise /music
and duration.
> (Please note that rates shall increase on a yearly basis due to cost of iivina increases).
-For further details please refer to the Ordinance f 44-08 -1979
Page 6 of 16
Reis r..4A
Y
For Grant
South Miami
xooi
Signed:
Name t.9�tg3��fitie
Address It _ _ �-C 00 Phone
Subscribed and sworn to before me, this ' day of _a�= 20
Application Fee: 560.00
Received by
Deposit Fee: $600.00
Received by
Page 7 of 16
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TepmFootWorks
EDUCATIONAL & FITNESS CORPORATION
5724 SUNSET DRIVE, SOUTH MIAMI, FL 3$143.53 16
(305) 666 -RACE FAX: 667.9760
PAY
TO THE
ORDER
13671
`Q=
63�587�670
DATE 1� In tt
DOLLARS
11annat 5750 Sunset Drive
ank S,Ulh Miami, FL 33140
South 305.667.5517
Miamf www.inbsm.wm
FOR
11'013671,11' A:06 700 58 7 3t:n ■0L 00 7 511.
EDUC r ATIONAL & FITNE66 CORPORATION
5724 SUNSET DRIVE, SOUTH MIAMI, FL 33 143-5316
(305) 666 -RACE FAX: 667-9760
PAY
TO THE
ORDER O
ORDER F - c
13672
0e °n°enr�m
63�587�670
DATE L(+ _
.M nai 5750 Sunset DIN$
atm
Bank South Miam4FL 33743
south 305.667.5577 /t
Miami w,vw.tnbsm.com `_,�\`) a
FOR- un�it8i0 i : __�' =b! __ __ -- w
u"OL3672u' 1:06 700 58 7 3t :11.OL 009472 n'
INDEMNIECATION AGREEMENT
THIS AGREEMENT ("Agreement ") is entered into by and between
( "Applicant "), and the City of South Miami ( "City ") on the date on which the last of the Parties executes this Agreement.
RECITALS
WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title)
at t S W i (location) on
(date(s)) i.1 ( "Special Event"); and WHEREAS, pursuant to of the City's Code and the
City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting
the City from any and all claims which may arise out of the Special Event.
NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good
consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows:
I. The above recitals are true and correct.
2, Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors
and assigns, harmless from and against any and all such claims, suits, actions, damages, or causes of
action arising as a result of the Special Event, or of the condition of the site on which the Special Event
is held including any personal injury or loss of life, or damage to or loss of property, and from and
against any costs, attorney's fees, expenses or liabilities incurred in and about the defense or settlement
of any claims, and the investigation thereof
3. Permits for Special Events must be on event site at all times,
4. No Street shall be closed without authorization from the City of South Miami Public Works Department
and Police Department,
5. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami -
Dade County standards and any additional requirements by the City of South Miami Public Works
Department and Police Department.
6. Event areas shall be restored to equal or better condition than they were before the event started.
T If all restoration work is not performed within 30 days of work completion, the City of South
Miami Public Works Department may restore the event area and charge the applicant for the cost of
restoration plus a minimum of 15% for administrative fee and any additional incidental fees.
8. Applicant must pay all fees prior to the start of their event(s).
9. Applicants that receive approval for their event more than thirty (30) days in advance shall notify the
City of South Miami Special Event /Marketing Coordinator at least forty -eight (48) hours prior to start of
their event.
10. Any damage to private property shall be restored toils original condition or better and as accepted by the
Owner.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly
authorized signattory(iies) on the date set forth below. 004k,
PRINT NAME APPLICANT APPLICANT'S TITLE
16 fiby t f
DATE S
ECHARBONNEAU
slon DD 8 -16
714065
October 27, 2011
Tw9Fa6lrw:mw 0969007919
T,HE C
4795 $W,.7
Pho e.(30
.. I...:; PEF
Y OF SOUTH MIAMI ° {b g�� PEltn�lrn
VORKS.DEPARTMENT
U
`Avenue,. Miami, Florida 33155 - wcewa+rx<
663 -6350 - Fax (305) 668 -7208
ZaxTb
196T APPLIOAT&DN FOR WORK WITHIN THE PUBLIC RIGHT -OF-WAY
ESTIMATED PROJECT COST: $ PROJECT DURATION: {^rt.°d5' tir% S
'� ANTJCiPATED: ON VEHICULAR AND PEDESTRIAN TRAFFIC DURING PROJECT / MAINTENANCE OF TRAFFIC
Pki6VISION�S' INCLUDE PLANS OR SKETCHESj:
j�Lv`Zd St'y Sc` �i A QC "�ltr.
1Nr$IGNING,;THIS APPLICATION, I UNDERSTAND THAT SEPARATE CITY AND /OR COUNTY PERMITS MAY BE REQUIRED FOR THIS
PROJECT FURTHERMORE, .I AM AWARE THAT I AM RESPONSIBLE FOR ENSURING THAT THE PROJECT IS COMPLETED IN
ACGORDAfVCE.WITH THE PLANS AND.SPECIFICATIONS AS ftPULA^7 C^q\IN THE PERMIT AFJFSR ONDITIONS."
SIGNATURE:O CO TRACTOR /QUALIFIER NO ARY
�wY DAPHNE CHARBONNEAU
Commission DD 714065
PRINT NAME BCONTRAGTOR5 LICENSE NO. DATE. `E %pI25 C 0 Bf 27, Zvi 7
. 4 °,`Zp` Ba^J¢tlnw TmrFmnimwa�eW 385T019
FOR OFFICE USE ONLY
RECEIVED.
+DATE
APPROVED!
DISAPPROVED +DATE
COMMENTS
PERMIT FEES
PUBLIC WORKS AUTHORIZATION:
V.91.2007
DATE:
U.
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South Miami
Permit Application for Work within the Public Right-of-Way
Note: All fields shall be filled
Project Location:
Applicant:_!'XS Name: ((J f lt��it5�
Phone /Cell. E -: mail tests.
Applicants Address:
Street
City
I HERESY REQUEST A PERMIT FOR THE FOLLOWING:
(Be specific and attach additional paper(s) is necessary)
State
Estimated Project Cost:$ Project Dtm tion: egaS `,alt
Anticipated effects on vehicular and pedestrian traffic during Project Maintenance of traffic
provisions (include sketch if necessary):
"In signing this application, I understand that separate City and/or County pennits may be required
for this project. Furthermore, I am aware that I am responsible for ensuring that the project is
completed in accordance with the plans and specifications as stipulated in the permit approval
conditions."
Page 11 of 16
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The City of South Miami
eat
Public Works Department
4795 SW 75" AVENUE, MtAMi, FLORibA 33155
PHONE: (305)663 -6350- FAX (305)668 -7208
Permit Application for Work within the Public Right-of-Way
Note: All fields shall be filled
Project Location:
Applicant:_!'XS Name: ((J f lt��it5�
Phone /Cell. E -: mail tests.
Applicants Address:
Street
City
I HERESY REQUEST A PERMIT FOR THE FOLLOWING:
(Be specific and attach additional paper(s) is necessary)
State
Estimated Project Cost:$ Project Dtm tion: egaS `,alt
Anticipated effects on vehicular and pedestrian traffic during Project Maintenance of traffic
provisions (include sketch if necessary):
"In signing this application, I understand that separate City and/or County pennits may be required
for this project. Furthermore, I am aware that I am responsible for ensuring that the project is
completed in accordance with the plans and specifications as stipulated in the permit approval
conditions."
Page 11 of 16
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CITY OF SOUTH MIAMI
Public Works Department
Event Cost Estimate
Submitted To: Maria Stout -Tate
Name of Event; Team Works 5K Run
Event Date (s): June 5, 2011
Personnel: Cost:
One employee $400.00
Materials; Cost:
0
Equipments: Cost:
Barricades delivery- set -up and pick-up, $320.00
Date Prepared:
Agreed to Estimate:
Signature
Print Name:
Grand Total: $720.00
Approved by;
Nblic Works
Witness:
Signature:
Print Name-
CITY OF SOUTH Ml."41 POLICE DEPARTMEN'C
6130 Sunset Drive, South Miami, F1 33143 (305) 663 -6301 au wverrcu
G„ Extra -Duty Police Officers
Application
goo.
A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra- Duty"
employment. The following policies and procedures must conform in order to schedule a police officer for employment on a
temporary or infrequent basis:
• The South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a
particular event. If more than three officers are hired, a supervisor must also be hired. The City Manager Office and South Miami
Police Department will determine the supervisor to officer ratio for larger events.
S The Applicant will be required to compensate the assigned officer for a minimum of three (3) hours even if the event is of a shorter
duration. Currently the rate for Extra -Duty Police Officer is $40 per hour & $50 per hour for Supervising Officer, plus a $3.00 charge for
radio usage for each officer.
• The Applicant must compensate the officer(s) for their services at least one (1) day prior to the start of the scheduled event that the
officer(s) will be assigned to. No monetary payment will be accepted. No payment by exchange of goods or services is acceptable.
• If, during a scheduled event, the Applicant determines that he /she needs to extend the time an of iicer(s) works at the assignment, the
Applicant shall compensate officer(s) for a full hour worked if the Officer(s) works for more than 20 minutes and /or less 59 minutes
beyond the regularly scheduled time of the event.
• Applicant must notify of a cancellation request of an Off-Duty Police Officer forty -eight (48) hours prior to the scheduled date of service.
Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hours.
Business /Organization Name
- 572..E Stmsri eJr�ry �i i�laaKtt f� i'i 3
Business /Organization Address City State Zip Code
TION
On -Site Contact Person '
M464 r_
Name of Event
Cellular Number
J 7 Gi w 3 Ss
Event Location
Type of Event
'fcoo
Anticipated Attendance
I acknowledge and p jIt anciat responsibilities to pay all costs and fees associated with this request form prior to the service clarets):
Tel° f /yo iD °+ i
Applicant's Signature Date
FOR OFFICE USES ONLY: APPROVED AS PRESENTED F__J DENIED ❑ APPROVED WITH CONDITION NO. Office: NO. Radio: V,- NO. Hours ,S3 r�rge-
COMMENT: IVlk.
_ICE DEPARTMENT
SIGNATURE
11.16
DATE >� To al Cost
SavtM Mfeml
F r a o I tl a
CITY OF SOUTH MIAMI PARKING DIVISION
6130 Sunset Drive, South Miami, FI 33143 (305) 668 -2512 Fax (305) 663 -6346 3
Parking Stalls /Meters Rentals Application t�
:tltl,
Pursuant to Section 20 -4.4 (Ni) {3 }(8�) �o Land Development Code. "Rental Fees for Public On /Street
curbside spaces (Parking space} are $1 00 per space per day; seven days per week based on hventy -four (24)
hour use ". r
Business /Organization Name Applicant Name
14;,72 44 tk9euS%s li
Business /Organization Address City State Zip Code
_13 L-67
Phone Number Fax Number E -Mail
Name of Event: LO y s / Type of Event:
Purpose for utilizing parking meters: _10 sj f ejg <<,yk� �}[ 4jCu
Number of On/Street Number of Day's y Start c,:p End `,�
curbside spaces requested:curbsitle spaces desired: / Time: L p.m. Time: #C�./ .m.
I hereby certify the above information is true, correct and complete as of the date of this submittal. It is understood, that
this applicant will be reviewed and may be adjusted periodically by City Staff; if any information should change that I shall
amend or supplement this pplication within five business days of the change.
A&
Applicant's Signature
FOR OFFICE USES ONLY: Permit No:
NO, Meter Days:
Comment:
= DENIED =APPROVED AS PRESENTED
= NO. Meter:
PARKING DIVISION SIGNATURE
13 -l6
=APPROVED WITH CONDITION
Daily Fee:
DATE
2-78
Y ' l
5724 Sunset pr.
South Miami, FL 33143
Dear Neighbor:
305- 666 -RACE
www, teamfootworks. org
The annual Twilight 5k Run/Walk benefitting the South Miami Police Explorers will be
held on June 5, 2011. This is a Sunday evening run/walk that starts and finishes at SW 58
Avenue and SW 74 Street. Please see the attached map for a look at the route of the ran.
The event begins at 7:00pm and will take about an hour to complete. We are expecting
approximately 1,400 participants. "The lead runners will run just over /under 5 minute
miles — meaning that they will get to mile one at 7:05pin, mile two at 7:10pm and finish
(3.1 miles) at 7:16pm. Walkers will finish at about 7:40 to 7:55pm.
We know that this event may be an inconvenience for you that evening and we appreciate
your patience and understanding. As a courtesy, we'd like to extend an invitation to join
us at the post -race celebration with complimentary refreshments courtesy of Town
Kitchens & Ear. Please bring this flyer with you to gain entrance.
Thank you,
TeamFootWorks
TeamFootworks is a 501(c)(3) corporation committed to fitness education
through the production of events and educational material.
Throughout the year, we offer training programs and events to promote fitness.
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RESOLUTION NO.
27 -03 -11576
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATED TO
SPECIAL EVENTS, SETTING FORTH A POLICY ON FUNDING
SPECIAL EVENTS AND COSTS ASSOCIATED WITH SPECIAL
EVENTS AND; PROVIDING AN EFFECTIVE DATE.
WHEREAS, public property and public street locations within the City of South Miami are used
by organizations for special events which are beneficial to the City and its residents; and
WHEREAS, such special events may require City services and resources to be expended in order
to provide security, clean up, banner hanging, street blocking, covering of parking meters; and
WHEREAS, the Mayor and City Commission desire set forth a policy requiring reimbursement
to the City for all revenues lost or expenditures made for special events.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLOIRDA, AS FOLLOWS:
Section I. All organizations sponsoring approved special events using public property or public
streets within the City of South Miami must reimburse the City for all City revenue loses, and
City expenditures associated with the approved special event.
Sei tion 2. All organizations sponsoring special events using public property or public streets
within the City of South Miami must receive approval by resolution from the South Miami City
Commission. The resolution must include the estimated reimbursement amount to be paid to the
City for all City revenue loses and City expenditures associated with the approved special event.
Section 3. The resolution described in Section 2 above may also specify an( Additional monetary
contribution to be made by the organization to the City; the resolution shall specify as how the
additional monetary contribution is to be used by the City.
Section 4. All organizations sponsoring an approved special event which closes a public street
within the City of South Miami, must provide in advance, a petition signed by a majority of
businesses facing the street affected by the approved special event.
Section 5, All organizations sponsoring approved special events using public property or public
streets within the City of South Miami must agree in writing as to pay the actual the amount of
City revenue loses and final City expenditures associated with the approved special event.
27 -03 -11576
(2)
Section b. All organizations sponsoring approved special events using public property or public
streets within the City of South Miami which have been allocated monetary grants in the adopted
City Budget, should pay for the required reimbursement from the designated monetary grant.
Section 7. This resolution shall be effective immediately after the adoption hereof.
PASSED AND ADOPTED this 18th , day of February 2003.
ATTEST:
cn CLERIC
TO FORM:
ATTORNEY
APPROVED:
�
MAYOR
Commission Vote: 5 -0
Mayor Feliu Yea
Vice Mayor Russell Yea
Commission Bethel Yea
Commission McCrea Yea
Commissioner Wiseombe Yea
RESOLUTION NO. 51 -10 -13065
A Resolution of the Mayor and City Commission of the City of South Miami,
Florida, relating to the sponsoring and waiving of the requirements of Resolution
No; 27 -03 -11576 for the South Miami Twilight 5 K Run and Walk; providing an
effective date.
Whereas, the Mayor and City Commission of the City of South Miami wishes to sponsor the South Miami
Twilight 5 K Run and Walk and
Whereas, TeamFootWorks, the event organizer is requesting for the City of South Miami to sponsor the
event, to waive the requirements of resolution no. 27 -03 -11576 and to waive the temporary right- of-way usage fee
for this event; and
Whereas, TewOootWorks is a 501 (c) (3) corporation committed to fitness education through the
production of events and educational material; and
Whereas, TeamFootWorks in the past 5 years has donated $424,842.00 to charities and $19,500.00 to the
City of South Miami's After School House and South Miami Police Explorers; and
Whereas, the City of South Miami presently sponsors and allocates funds to support local events; and
Whereas, the City of South Miami has allocated funds in the amount of $1,250.00 to support the event
formerly known as the Footworks Bun Run in fiscal year 2009 -2010 budget; and
Whereas, the funds allocated by the City of South Miami to support the event formerly known as the
Footworks Fun Run, be used to defray the cost of the city's in -kind Police and Public Works services for the event;
and
Whereas, TeamFootWorks shall be required to obtain public liability insurance coverage, which policy
shall name the city as an additional insured for the date, time, and location of the sponsored evens, in the amount of
$1,000,000, prior to the event.
Now,, therefore, be it resolved by the Mayor and City Commission of the City of South Miami,
Florida that:
section 1: The request by TeamFootWorks, for the City of south Miami: to. sponsorthe South Miami Twilight
5 K Run and Walk, to waive the requirements of resolution no. 27 -03 -11576 and to waive the temporary right -of-
way usage fee for this event is hereby approved.
Section 2 ' This resolution shall be effective immediately.
Passed andadopted this1 6 day of March _2010.
RM
Few
Read and approved as to form
and sufficiency:
A
Y ATTORNEY
Commission vote: 4 -0
Mayor Stoddard;
Yea
vice Mayor Newman;
Yea
Commissioner Palmer:
Yea
Commissioner Beasley:
absent
Commissioner Harris:
Yea
$ovr�
°e 4r
q
South Miami
c ..m
CITY OF SOUTH MIAMI m
<onxa°' OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM zoor
To: The Honorable Mayor & Members of the City Co fission
From: ' Pogor M. Carlton, Acting City Manager
Date: March 16, 2010 Agenda Mein No.:
Subject: South 1Vliami Twilight 5 K stun. and Walk
Resolution: A Resolution of the Mayor and City Commission of the. City of South Miami,
Florida, relating to the sponsoring and waiving of the requirements of
Resolution No. 27.03 -11576 for the South Miami Twilight 5 K Run and
Walk, providing an effective date.
Request: TeamFootWOrks is a 501 (e) (3) corporation committed to titacss education
through'tho production of events and educational material. Throughout the year they offer
training programs and events to promote fitness.
One of their main events and one we can be most proud of is the Twilight Run. This year will be
the 22nd muning of the South Miami Twilight 5 K Run and Waik.
TeamFootWorks has been organizing running /walking events for more than 30 years and they
work with the cities of Miami, Coral Cables, Ft Lauderdale, West Palm Beach as well as Miami
Dade County and Key Biscayne, and in addition they work with national sponsors such as
Kercedes -Benz and American Airlines as well as hometown sponsors which include Winn
Dixie, Subway, Red Sunset Merchants Association, South Miami Hospital, Town Restaurant and
Others.
TeamFootWorks in the past 5 years has donated $424,842.00 to various worthwhile causes and
charities and $14,500.00 to the City of South Miami's After School House and South Miami's
Police Explorers,
TeamFootWorks is requesting for the City of South Miami to sponsor this hometown event
"South Miami Twilight SK Run and Walk" and to waive'the requirements of resolution no. 27-
03 -11576 and to waive the temporary right of way usage fee for this event.
Presently the City of South Miami sponsors and or supports the following hometown events.
South Miami Arts Festival
Safe Streets Halloween
MLK Event
Santa's Parade of Elves
South Miami Arts & Craft Festival
Footworks Fun Rim
Volksblast
The South Miami Twilight SK Run and Walk is an event that supports charities and provides
short fun rams for kids making this event an event for the entire family.
Conclusions TeamFootworks wishes for the City of South Miami to sponsor the South Miami .
Twilight 5 K Run and Walk,
Costs - Under the current Ordinance No. 21 -09 -2013 fees for the South Miami Twilight 5
K Run. and Walk would total an estimated $12,637.00 if this request is not approved.
M
Under the proposed Resolution TearaPootWorks will be liable to reimburse the City for the cost
of Parking meters, Police and Public Works services which "would total an estimated $2,680.00
of which $1,250.00 would be paid from the City's Fiscal Year 2009 -2010 allowance for support
of the'foTmer Footworks Pun Run,, leaving a balance of $1,430.00 to be paid by
TeamFootWorlm
Backup Documentation-.
q Proposed Resolution
LI Resolution no. 27 -03 -11576
Q Te=F'Oofforks request letter
U TeamFootWorks list of charities
Page 2 of 2
:xi lr fit zn � v �-
raw.t
7.
5724 Sunset Drive, South Miami, FL 33143
305.666.RACE www.teamfootviorks.org
TeamrootWorka: is x5016 corporation committed to fiuro' ss education through the
production of events and educational material, Throughout the year, we offer training
programs and events to promote fitness.
One of the events we axe theproudest of is our "hometown" Twiilght Run. This yearwlll
be the 22nd running of the South Miatui Twilight Sk Run and Walk.
We have Been organizing running Iwalkingovents •for more tham30years. Weworkwith
the cities of Miami, Coral Gables, FL Lauderdale and West palm Beach as well as Mani!
Dade Cotnny and iCey$isca }me.'
TeamkootWoft has donated $19,500 to the After School Rouse and South 14ami Pollee
Explorers (2005-2009)
TeamPeotWorks has donated $4244V2A,0 to various worthwhile causes-and charities
ftogz2005 -2009. please see attached list:
We work with national.levei sponsors such as Mhroedes -Benz and American Airlinos,
our hometown sponsors include Winn Dixie, Subway and Town kitchen and Bar as well
as the Red Sunset Merebams; Association.
As TeamPootWorks takes pride in never'staft an event by asking tot hree services
Rom a municipality, wealso do not like• to paya6ove and beyond what other evens de:
Considerations granted others should be extended to it as well
We a(e asking the City of South Marni to consider being a sponsor of this "Iwmctown
event," The race is currently supported by SouOt h4iarni. Hospital and Town Restaurant
and Community Newspapers. We provide a bounce house and short tint rums for the kids
malting it a great event for the entire family. The residents look forward to this event - it
is a tradition for downtown south Miami,
rrom the bogbrWrig (22 years ago) through 2008 the only expenses The Twilight Run
paid the oitywere £oroffduty Pollee —fees went up a little ouch year. In 2008 we had 8
offieers totaling $1249,00Welrave a budgetthat coven the pollee but does not include
extra expenses -- up.to $10,000 theoity can charge.
We are asking £or, the same consideration you give the VolksCest, Craft Festival and Art
Show.
Thank you for your consideration plans and Laurie Husehy
neness.
g�S�^>�
s - ,
t ... o. . .
Teampeot'Norks Total Contributions 2004. —May 2009 $424.842.00
South Miami After School I Lowe & 479,50040
South -Miami Police Explores
Leukemia & Lympboma Society
Partnership in leduducation
Speciatolympies
Coral Gables Chamber
SouthnwidaTdeffiietes
U of Trialhtete Club
Satin Space Shelter
Miami Bridge
Missionaries of Charity
Maruh of Dimes
McDougall Research and Ed Fund.
ALS Recdvery Fund
Miami Beach Sr High School itOTQ
Switchboard of Miaaxt
Palmetto Senior High School
Komen Breast Cancer Research
PautherTauchdowa Club
Progressive Officers Club•
Groater'ftnnpa Assoc of the Deaf
Welfihgtdn Sooner Club
Roed Rmincrs Club of America
Charleo Homes 4 Children
OW Caivur Middle School
MiamlAids Walk
The Villrtgers .
StMiehaeiSchool
Mi Han High School Uirls Lacrosm
Brower T Washington mgh.School
Muscular Dystrophy Assoc
Out of the Dafimess Suicide, Prevemion
Riends of'tho Everglades
Autism Speaks
Anierie'an. HearCAssoclation
OptimisrClub of No gay Village
9meruaa Assoc, ofRim mg Clubs
i'r Orange Bowl Coamil A
The Wellness Commutrity
Tkopicai Aud4c;n Society
Kiwasiis Little Satien'a
March of Dimea
Miaori Dade. Peirce Explorers
Good Speed Foundation
Panther. Aquatic Boostor Cub
WoXans Fund of Miami Dade
Phte Bay Wrestling Club
Hearing Research Institute
BapdstHeilthUedicel Bducatiou
Weston High School Ir ROTC
Touchdown Booster Club
Lourdes Academy
Miami Feet Running Club
Tirbuto•to the.Mititary
Boys and Girls Club
National DeafSotiball Association
St Thomas: Episcopal School
R*LRN Publio Radio
Operation Brave Kids
lafom}ed Pamlliesbf Miami Dade
Girl Scams
pmpmmc and events to
t
SPONSORSM OF THE 215Fr ANNUAL TWILIGHT SIB
JUNE 6, 2010
SUPPORtING SPONSOR
Sponsor will Vetaggedih alt ENews updates to eventdatabaso (30,000+) an.esumate of
g soparete ornaila
Sponsor. t'ngo on Tearaootlirorks.org and TwOlgWkorg websitrs with tlnk to.lbe City's
'v7ebsite.
Sponsor logo wilt appear 1.Or000'raee applications and advertisements in Compotifor
Magazine and Commanityrnewspaper. ,
Sponsor logo on 1500 tech waning sbirts given to each pardeipwo.
Sponsor toga on two veatcal banners placed at'the finish line.
investmem tor the City o>; S'oinh 1ianti
W*,e tees for required City services
1. e Applirn[lon jee, Aorking, melees, ch-ge por s(uore ft or, Public Worb
and evemsto promote fitness.