Res No 034-11-13348RESOLUTION NO. 34-11-13348
A Resolution of the Mayor and City Commission of the City of South
Miami, Florida concerning an application pursuant to Land Development
Code Section 20- 4.3(N) to permit the installation of a banner over Sunset
Drive to promote the 9th Annual Fairchild Tropical Garden Orchid Festival
a fund raising event to be held at the gardens March 11 -13, 2011; providing
for an effective date.
WHEREAS, pursuant to Land Development Code Section 20 -4.3 (N) "Banners over
rights -of way" all non -profit organizations proposing to display a special event banner over a City
street must submit a Banner Request Application; and
WHEREAS, the applicant, Fairchild Tropical Botanic Tropical Gardens, a non - profit
organization, has submitted a Banner Request Application asking for approval to hang a banner
over Sunset Drive in order to promote the 9th Annual Fairchild Tropical Garden Orchid Festival a
fundraising event to be held at Fairchild Gardens, 10901 Old Cutler Road which will take place at
the Gardens on the weekend of March 11 -13, 2011; and
WHEREAS, the submitted application contains the required insurance statement,
non - profit certificate, banner design document, and fee; and
WHEREAS, the Mayor and City Commission of the City of South Miami desire to
support Fairchild Tropical Botanic Gardens.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. That the request submitted by the Fairchild Tropical Botanic Gardens, a non-
profit organization, for approval to hang a banner (as shown on the attached Exhibit "A ") over
Sunset Drive at 5880 Sunset Drive in order to promote a fundraising event entitled the 9th Annual
Fairchild Tropical Garden Orchid Festival a fundraising event to be held at Fairchild Gardens,
10901 Old Cutler Road on the weekend of March 11 -13, 2011 is hereby approved for hanging
during the period March 1 -13, 2011
Section 2. This resolution shall be effective immediately upon being approved.
PASSED AND ADOPTED this 15th day of FebruarY2011.
NIT40 31
fY CLERK--
APPROVED:
J4 "jam
MAY 6R
Res. No. 34 -11 -13348
(2)
AS TO FORM
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CITY ATTORNEY
XAComm Items \2011 \2 -15 -I1 \13anner Fairchild Orchid Event Resolution.doe
Commission Vote:
5 -0
Mayor Stoddard:
Yea
Vice Mayor Newman:
Yea
Commissioner Palmer:
Yea
Commissioner Beasley:
Yea
Commissioner Harris:
Yea
South Miami
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM root
To: The Honorable Mayor Stoddard and Members of the City Commission
Via: Hector Mirabile, Ph.D., City Manager �Je
From: Thomas J. Vageline, Director
Planning and Zoning Department
Date: February 15, 2011 ITEM No.
Subject:
A Resolution of the Mayor and City Commission of the City of South Miami,
Florida concerning an application pursuant to Land Development Code Section
20- 4.3(N) to permit the installation of a banner over Sunset Drive to promote the
9th Annual Fairchild Tropical Garden Orchid Festival a fund raising event to be
held at the gardens March 11 -13, 2011; providing for an effective date.
APPLICANT'S REQUEST
The applicant, Fairchild Tropical Botanic Gardens, a non -profit organization, has
submitted a Banner Request Application asking for approval to hang a banner over
Sunset Drive in order to promote the 9th Annual Orchid Festival a fundraising event to be
held at Fairchild Gardens, 10901 Old Cutler Road.
APPLICABLE REGULATIONS
The City Commission at its May 1, 2007 meeting amended the Land Development Code
to require approval of all banners placed across a public street. The ordinance created
Section 20- 4.3(N) which sets forth regulations governing the placement of banners.
Attached is a copy of that section.
SPECIFIC BANNER REQUEST
It is requested that the proposed banner be placed across Sunset Drive at 5800 Sunset
Drive. The event is scheduled to take place on the weekend of March 11 -13, 2011.
Attached is a copy of the application, insurance certificate, non -profit certificate, and the
banner design document. The adopted ordinance limits the display period for a banner to
a maximum of 14 days prior to the event. The applicant has requested a display time
period of 14 days, March 1 -13, 2011.
RECOMMENDATION
It is recommended that the banner request be approved for the time period limit set forth
in the Land Development Code (14 days prior to the event). Attached is an approval
resolution.
Backup Documentation:
Draft Resolution, Banner Application, banner design, Insurance Certifu:ate, LDC Section 20- 4.3(N), Banner Status
Report 2011
X:1Comm Items\2011\2- 15- 11l13anncr Fairchild Orchid Event CM Report.doe
X1Comm ltemsi2011t2- 15- 11113anner Fairchild Orchid Event CM Reporcdoc
CITY OF SOl7TEI AAIAPvII
PLAN THIN G and ZONING DEPARTMENT
6230 Sunset Drive, South Ivliamii,Fl 33143
305- 663 -6326
Banner Request Application
Application for the purpose of requesting approval to display banners over public streets promoting events
as set forth in Ordinance No. 10:07 -1911; LDC Section 20- 4.3(N) Attached
Name of Not for Profit , f
Organization ��;!- Cl�l %Gn TIT l(M f?cl�611);C 6r1IXO'f �-'
Address of
Organization 1090/ 0J'-A' Co-HM &g
Contact Person �/M 13060 —
Title CDYi ,'K? C0611k. Phone
305 905 8055
Briefly describe event for which you wish to display a banner in South Miami.
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1D nP74 Wrf/rt, SPeDt'S -fr?) � Q!I ('eY 7`PLZZ wtiYloC
Event date(s) 3' // - ~ 1 5 L70 1
Dates banner to be displayed 3.1 j / l7 / to 51/3//(
Location(s)
A fee of $300 per banner is required to cover cost incurred by the City to hang and remove
the banner.
Received by - Check 0
ATTACHMENTS REQUIRED: Proof of Insurance Ree'd
Banner Design (including wording) Redd
Proof of current Non-Profit Corp. Status Ree'd
:! Banners will be displayed 10 -14 days before the advertised event takes place;
banners will be removed by the City after the end of the special event.
o Banner Specifications: 30 feet long x 3 -4 feet wide, 60 feet of inch nylon rope with
hooks and the banner must have vents.
City Commission Approval Resolution
Date
Date _
City Manager (To be signed by City Managerfollowing approval by City Commission)
Rev. 12/20120101/13111
P:IForm IP8- Banner Application.doc
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teSh� 1T'.�g S Depanmeiv of Wle service
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i ti.@,�., hnernni nt orl like sercioe
P.O. Box 2508
In reply refer to: 0248667147
Cincinnati OH 45201 July 22, 2010 LTR 41680 EO
59- 0668480 000000 00
00016746
BOD£: TE
FAIRCHILD TROPICAL BOTANIC GARDEN
10901 OLD CUTLER RD
CORAL GABLES FL 33156 -4233
;CEIV .&)) JILL 2 2010
010824
Employer Identification Number: 59- 0668480
Person to Contact: Ms. Wittwer
Toll Free Telephone Number: 1.- 877 - 829-5500
Dear Taxpayer:
This is in response to your July 13, 2010, request for information
regarding your tax - exempt status.
Our records indicate that your organization was recognized as exempt
under section 501(c)(3) of the internal Revenue Code in a
determination letter issued in June 1937.
Our. records also indicate that you are not a private foundation within
the meaning of section 509(a) of the Code because you are described in
section(s) 509(a)(1) and 170(b)(1)(A)(vi).
Donors may deduct contributions to you as provided in section 170 of
the Code. Bequests, legacies, devises, transfers, or gifts to you or
for your use are deductible for Federal estate and gift tax purposes
if they meet the applicable provisions of sections 2055, 2106, and
2522 of the Code.
Beginning with the organization's sixth taxable year and all
succeeding years, it must meet one of the public support tests under
section 170(b)(1)(A)(vi) or section 5Q9(a)(2) as reported on Schedule
A of the Form 990. If your organization does not meet the public
support test for two consecutive years, it is required to file Form
990- PF,'Return of Private Foundation, for the second tax year that the
organization failed to meet the support test and will be reclassified
as a private foundation.
If you have any questions, p.lease call us at the telephone number
shown in the heading of this letter.
Dop 11I me,v 0, the Trcowry
1 inlnrnx! Retecuc 8errlce
P.O. BOX 2508
Cincinnati OH 45201
010824.728601,0059.002 2 AT 0,357 532
! r'{!'{ lil{! l] el rr{i il, 11h(! {lplrrlriurlJluNlrllltlfll,lpl{
FAIRCHILD TROPICAL BOTANIC GARDEN
10901 OLD CUTLER RD
'= CORAL GABLES FL 33156 -4233
010824
CUT OUT AND RETURN THE VOUCHER AT THE BOTTOM OF THIS PAGE IF YOU ARE I-IAK114G A PAYMENT,
EVEN IF YOU ALSO HAVE AN INQUIRY.
The IRS address must appear in the window. Use for payments
0248667147 Letter Number: LTR4168C
BODCD-TE Letter Date 1 2010-07 -22
Tax Period 000000
*590668480*
FAIRCHILD TROPICAL BOTANIC GARDEN
INTERNAL REVENUE SERVICE 10901 OLD CUTLER RD
P.O..Box 2508 CORAL GABLES FL 33156 -4233
Cincinnati OH 45201
I,E:dJd„riJll:,rr :,llf:rld
590668480 LIL FAIR 00 2 000000 670 00000000000
A-QQRD� CERTIFICATE OF LIABILITY INSURANCE
PRODUCER 1 -305- 592 -6080 02/03/2011
Arthur J, Gallagher Riek Management Services, Inc. ON CERTIFICATE R ISSUEp AS A O MATTER H INFORMATIOt E TE
Suit N.W. 410t Street
HOLDER. TM S CERTIFICATE DOES NOT AMEND, EXTEND OF
Suite 200 ALTER THE COVERAGE gFFORDEp BY T
Hiami, PL 33166 HE POLICIES BELOW,
-
INSURED INSURERSAFFORDING COVERAGE NAIC#
iairchild Tropical Botanic Garden INSURERA: Vigilant Insurance Co.
.0901 Old Cutler Rd. INSURERS:
W, HERO:
'oral Gables, PL 33156 ... A ,,,,.,,,,_
ANY
A I X
OR
IN
03/01/10 03/01/11 EACH OCCVRRENCE $1,000,000
MESCAL GENERALLIABLITY
CLAIMS MADE a OCCUR PREMISES Eo occurence 5 1, 000, 000
MEO EXp (Anyone person) $2,000
PERSONALBADV INJURY S 1.000,000
MSATE LIMITAPPLIES PER: G£NERgLAGGREGATE $2,000,000
ANYAUTO
ALLOWNEDAUTOS
SCHEDULEDAUTOS
HIREDAUTOS
NON- OWNEDAUTOS
ANYAUTO
EXCESS(UMBRELCq LIABILITY
OCCUR O CLAIMSMADE
DEDUCTIBLE
RETENTION $
WORKERS COMPENSATION AND
EMPLOYERS'LIABILITY
ANY PROPRIETO W PARTN ER/EXECUTNE
OPFICER/MEMSER EXCLUDED7
RIFTION OF OPERATIONS I LOCATIONS /VEHICLES / EXCLUSIONS ADDED BY ENOORSEM ENTI SPEC IAL PRO
Orchid Festival banner to be displayed from 02/20/11 to 03/13/11.
City of South Miami, Public Works E Engineering Dept
4795 SW 75th Ave,,,
6iami, FL 33155
USA
19637177
(Ea atoll CeO SRJOLELIMR $
SODLYINJURY
(Perperson) $
BODILYINJURY
(Pm acdtleat) $
nt) PROPERTY DAMAGE
(Perpccltleni) $
AUTOONLY- EAACCIDENT $
OTHERTHAN AACC $
AUTO ONLY:
'MILLA ZION
LO ANY OF THE ABOVE DESCRIBBD POLICIES BE CANCELLED BEFORE THE EXPIRATION
THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 45 DAYS WRITTEN
E TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
E NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
20.4.3
OTIiER REO'(II,A.TIONS
(N) Banners cuerAlghts of- Aray.
(1) Organizations wishing to dfspia,Y a banner over rights'o£ way fn the City of Sontb.
Miami must submit to the Planning Depariment a "Banner Request" apFheatian at
,least tbirty (3o) days in advahee-
(2) The city commission will review any requests and will determine whether the request
conforms to the following guidelines:
(a) Only not for profit orgamma'one may'display banners;
(b) Banners for no more than three (3) special events shall be displayed at anY given
time;
(c) Banners may be displayed ten (10) to fourteen (14) days before the advertised
event takes Race; banners ,must be removed within five (5) days after the end of
the special event
(d) Banner design, color, &e,;liroposed location and wording mast be approved i)51
the city commission, and must be submitted along with request.
(3) The organization. displaying a banner must provide proof of Public liability insurance
nami n; the City of Scuffs Miami. as additionally ins'ur'ed for the period of time banner
is displayed.
(4} The organization must gap a two hundred and fay-dollar (.U0•00) fee in advance or
the actual cost incurred by the ctq to hang and remove the panne? The clip
aomm ssion.mag adjust Ibis fee from time to time in order is reflect the current costs
of installation. The city or one (1) of the firms approYad by.the city to hang and remove
the banners will be the only antliies Performing this task.
(Ord, No. 1-91-14,66,145-51, Ord. hTc,,9 -92 -1504, 5- 19.92; Ord_ 1`20.4.83.3533, 6 -1 -93; Ord Na.
18 -93 -1544, §§ 2,,3, 11.16.93; Ord, No. 19- 9¢r1619, § 1, 10 1 -96; Ord. No. 6 -98 -1654, § 31
4 21 -98; Ord. I%. 9 »9916$3, §§ 2> 3> 5 -¢99, Ord. iQo. 22.01 -1753, § 1, 7A -2-01; Ord. No.
10-07 -1911, § 1, 5.1-07)
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