Res No 208-11-13522RESOLUTION NO. 208-11-13522
A Resolution authorizing the City Manager to enter into a two (2) year vehicle
rental agreement with Enterprise Rent -A -Car for rental of three (3) vehicles used in
undercover police operations by the Police Department and authorizing the City
Manager to disburse up to $29,448.00 per year over a two -year period from the
federal forfeiture rental /lease police vehicles account number 615 - 1910 -521 -4450
(Lease Purchase - Police Vehicles).
WHEREAS, the Police Department engages in certain special undercover investigations which
require the utilization of rental vehicles, and
WHEREAS, these vehicles need to be frequently replaced due to the covert nature of the
investigations and for the safety of the officers, and
WHEREAS, the requested expenditure is a lawful use under the Attorneys General Guideline
on Federal Forfeitures, and
WHEREAS, the City is currently leased undercover vehicle from Enterprise Rent -a -Car under
an expired 2010-2011 fiscal year lease that expired on September 30, 2011; and
WHEREAS, Enterprise Rent -a -Car has been awarded the Miami -Dade County Contract
Award and the Police Department will piggyback this bid as authorized by the City Charter, Article III,
Sec. 5(H), and use the funds approved in the 2011-2012 Federal Forfeiture funds budget.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
SECTION I: The City Manager is authorized to enter into a two (2) year agreement with
Enterprise Rent -a Car to provide three (3) rental vehicles for undercover police operations during the
term of the agreement.
SECTION 2: The City Manager is authorized to disburse a sum not to exceed $29,448.00
per year over a two (2) year period from the Federal Forfeiture Fund, Lease Purchase - Police vehicles,
account number 615 -1910 -521 -4450, with a beginning balance for $29,448.00.
SECTION 3: That this resolution shall be retroactive to October I, 2011 upon execution.
PASSED AND ADOPTED THE 15th DAY OF NOVEMBER, 2011
_.I:$ I
MAYOR
Commission Vote:
4 -0
Mayor Stoddard:
Yea
Vice Mayor Newman:
Yea
Commissioner Palmer:
absent
Commissioner Beasley:
Yea
Commissioner Harris:
Yea
To:
Via:
From:
Date:
South Miami
AA-AmMaW
CITY OF SOUTH MIAMI 1
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
The Honorable Mayor & Members oft City Commission
Hector Mirab' WQ anagerK Orlando M in z Chief of Police
October 2 I Agenda Item No.:
Subject: A Resolution authorizing the City Manager to enter into a two (2) year
vehicle rental agreement with Enterprise Rent -A -Car for rental of three
(3) vehicles used in undercover police operations by the Police
Department and authorizing the City Manager to disburse up to
$29,448.00 per year over a two -year period from the federal forfeiture
rental /lease police vehicles account number 61 5- 1910 -S21 -4450 (Lease
Purchase - Police Vehicles).
Background: The South Miami Police Department Special Investigations Unit (SIU) utilizes
rental vehicles to conduct investigations which require covert vehicles for
tracking and surveillance. The Special Investigations Unit continually changes
these vehicles so as to not arouse subjects' suspicions. The previous resolution
regarding this issue expired September 30, 2011 (Resolution #56- 09- 12865) and
would make this resolution retroactive to October I, 2011. This agreement
would be based a Miami -Dade County award bid to Enterprise Rent -A -Car,
which is a one year contract with four (4) options to renew and is currently in
the 2nd. option year.
Expense: $29,448.00 Per Year
Account: 615 -1910 -521 -4450, Lease Purchase - Police Vehicles
.Attachments: o Miami -Dade County Contract Award Sheet SID # 8809 - 4/13 -2
CONTRAGTAWARASHEET
AEPARIWiIOFP12gCURMkVMNAGEftENi HAM
Bld&. 88094113 -2
MAP
du'a�dSheet
DIVISION
BH) NO.: 88094113.2 PREVIOUS BID NO.:
TITLE: VEHICLE RENTAL SERVICES
CURRENT CONTRACT PERIOD: 0210 112 01 1 through 01/31/2012
Total # of OTRs: 4
MODIFICATION HISTORY
BldNo. 8809.4/13 -2 . AwardSfseel
PM Not
APPLICABLE ORDINANCES
LIVING WAG&: No UAP. Yes IG: Y0
OTHER APPLICABLE ORDINANCES:
CONTRACT AWARD INPORIMATION:
Yes Local Pafecance Na hffm Ezn:gniu kLo Mrodwd Fanding NO Patacmanco Bond
Y, 5ma0Business Entapdu (Se8) No P1PFon45 No Pantal Peden(Fuod'wg lnsm o
.�11a0<IiMCOni:
REQUISITIONNO.:
PROCUREMENT AGENT: MARTINEZPABLO
PHONE-. 305 375.2102 FAX 305 375 -4407 EMAIL: WPABL0 @54ANllDADE.00V
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
Page 1 of 4
BNA'o. 88094113 -2 .tvard Sheof
VENDORNAME:
HERTZ CORPORATION
DBA:
FEIN: 131938568
SUFFIX: 01
07656
STREET: 225 BRAE BLVD
CITY:PARK RIDGE ST: N7 ZIP:
FOB TERMS: DEST -P
DELIVERY- AS REQUIRED
PAYMENT TERMS:
NET
TOLL PHONE: -
on
CERTIFIED PEA "DOR
ASSLGA'ED)VEASURES
OcalVendon Tea
SBE No
Set Aside No
Bid Pref. No
'croEnt. No
Selection Factor No
Goat No
Oihtr.
PexdarRtoordi'erj)ledl No
lidAidAFAAAAAYFAAAA4YAq YFFtll di4FA4AiNAFYF44AA44AAAA4idAAppikA4Yp444Nd
Vendor Contacts:
Name
Pdonel PLonc2
Fax
Einail Address
PETER tV TKUa1 \iF.L
305327.9869
866. 864:6021
PTRUNIXIE7n77ERT com
VENDORNAME:
ENTERPRISE LEASING COMPANY OF
DBA:
PEIN: 591664426
SUFFIX: 04
33073
STREET: 51051OHNSONROAD
CITY:COCONUTCREEK ST: FL ZIP:
FOB_TERMS: DEST -P
DELIVERY: AS REQUIRED
PAYMENTTERMS:
NET
TOLLPHONE: -
atA
CERTIFIEDI7LWOR
ASSIGNEDMEASURES
oval Veadoc No
SBB No
Set AFsaidete NNo o
Hid Prof.
E nl No
Sele n o r
a
Go No
OicILro ec
1",al rRrrord7erlJled7 Na
F kAAGAgFAAkAAFFARd -0Ygq.AAAd.Y44Nkq.AAddk -- FFi4FA4dYYAPgpAlFFk4id4PP
Vendor Contacts:
Name
Plionel Phone2
Fax
EntallAddress
ERIKLVEGA
305 478.2000 -
305- 256 -2639
E1UK.L.VEGA@Etif.CMf
PAULA A, VALLEJO
305- 278.2417 305- 684.0739 3054564639
paulaa.wlte}or�'thicom
DEPARTMENT OP PROCUREMENT MANAGEMENT
DIVISION
Pagc 2 of 4
BOX0. 8809 - 4/13 -2 Award Skeet
VENDORNAME:
E Z RENT A CAR II IC
DRA:
Rem # Description
ON it Price
FEIN: 593222538
SUFFIX: 01
33142
STREET: 3974 NWSOUTIIRIVERDRIVE
CITY :MIAMI
ST: FL ZIP:
FOD TERMS: DEST -P
DELIVERY: ASREQUIRED
PAYMENT TERMS:
NET
TOLL PHONE: . 305. 635 -3230
'F
CERTIFIED T'ENDOR
ASSIGATED A/BASURES
cal Vendor. Y"
S Ke
SetASlde No
Bld Fret, No
icroEnL No
Selection Factor No
Goal No
040a;
PeudarReMrdl'er{/fedJ No
AAxxddxdAAAAAiyxlidAAN4PA94Pdixd44AlAAPPd 1AlAxdtdgpgxddx{dPAdAFAAAAFx
Vendor Contacts:
Name
Phone] Phone2
Fax
EmallAddress
ERIC TTiCCANDLESS
407488.0500 305. 635.3230 407- 4324096
_
MCCADLESSQaEZ2AC.COJi
�2'EAiS AWARDBb SecRoa:
Detalb% 88094/132 -
ENTERPRISE LEASING: Prinmry Vendor -Group A, B, C, F7 Secondary Vendor- Group E
EZ RENT CAR; Primary Vendor -Group D, Et Secondary Vender -Group A, B, C
]Hertz Corporation; Secondary Vendor. Group D
Rem # Description
ON it Price
ESrd oflTEdiSAWARDEDSoodeit
-
IMVAAO
BCC Award: Yes DPAi Award:
BCC Date: 01/22/2009 DPM Date:
INFORNIATiON Section
No
11/15/2010
ContractAmount: S 3,750,000.00
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
Page 3 of 4
9idNa 8809- 4113 -2 RcrardSnesf
Additional Items Allowed- Agenda Item No,:
Special Conditions;
See attached Did documents for additional information.
i. -; .... ...... ...: _, .. .. BP07NEpRiSPATIOi
PPPO TD: A80WI100220
.-- -------- - Commodities Into --------- --- -•• °•— ^Department Info
••••----- -
C^odo poor-dodo" Department id DollorAltocanons
976.14 RENTAL OR CEASE OF AUTOMOBILES AND OTHER OS02 " "'° $900,000.00
ppTM"" "' $2,478,271,91
End of,8P0 btforrnattou Secttou
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
Page 4 of 4
AWARD SUMMARY - OPTION TO RENEW #2
Solicitation Number. 0009. 1113.2
Summary Dosorl Iron: VeW Rental Se bes
CONTRACT TERM: February 11 201 ug January 1, 20 2
Solfcttatlon OpenNg !Closing Dato:9 /1712008 __
.. Broaered bs: Pebto Modlnez
COLOR CODE:
primaryvendor
can aev en or
0110012010
STATE OF FLORIDA
COUNTY OF MIAMI -DADE:
Before the undersigned authority personally appeared
V. PEREZ, who on oath says that he or she is the
LEGAL CLERK, Legal Notices of the Miami Daily Business
Review f /Wa Miami Review, a daily (except Saturday, Sunday _.
and Legal Holidays) newspaper, published at Miami in Miami -Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF SOUTH MIAMI
PUBLIC HEARING FOR 11/15/2011
in the XXXX Court,
was published in said newspaper in the issues of
11/04/2011
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami -Dade
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami -Dade County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami in said Miami -Dade County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, rebate, commission or refund for the purpose
of securing this advertisement f r publication in the said
newspaper. 7
Sworn to and subscribed before me this
04 day of NOVEMBER A.D. 201'1'
(SEA
V. PEREZ personally known to me
Ehr_'t mmS 0 DD 9375 32 �sS November 22013
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the'federal %f ih)rd tental/lease police'vahicle3 acdou
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v A ResoluUOn tb execLEe a multi arrivai seance agreement wnfi 1. 1 Umfirst Corporafiori'ior the semce And deilve'ry of uniforms for:.
Ilia Citys Motor "Pool employees, at the ,O Wic WorkS,
bepartment
-.nn iJ;X r a" erdE i u i rdi,:dn n �uvii nanmre .. ;
11/4
Maria M. Menegdez, CMG' >`'':
City Clerk - .`
1105 the Clty Hereby advises' the �
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