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Res No 175-11-13489RESOLUTION NO. 175-11-13489 A Resolution relating to appraisal services; approving fees for American Appraisal in the amount of $5,800; charging account No. 001- 1320 -513- 3450. WHEREAS, the City is required to comply with Standard No. 34 of the Governmental Accounting Standards Board (GASB) concerning Fixed Asset Accounting and all other subsequent pronouncements put forth by GASB or its successor organization. Furthermore, as per Florida Statute 274.02(2) the State of Florida requires that assets equal to or greater than $1,000 be inventoried and tracked; and WHEREAS, the City received the following three (3) responses for re- inventory: American Appraisal for the amount of $5,800, Industrial Appraisal Company for the amount of $9,700, and AssetWORKS Appraisal for the amount of $14,900; and, WHEREAS, American Appraisal's proposal provided an option to inventory and tag assets for subsequent audits at a fee of $5,800; and, WHEREAS, in addressing the auditors' findings, the City recommends awarding this project to American Appraisal, a qualified company with the lowest cost proposal. American Appraisal will be responsible for the tagging of all items, and the classification of all capital assets pursuant to their correct and corresponding categories as per the City's inventory and capital asset policy and will provide said data in a format compatible for upload into the OneSolution Accounting software; and, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT: Section 1. That the City Commission approves and authorizes the expenditure for American Appraisal for re- inventory in the amount of $5,800 and charging Account No. 001 -1320- 513 -3450 with the current balance of $5,800. Section 2. American Appraisal will be responsible for the tagging of all items, and the classification of all capital assets pursuant to their correct and corresponding categories as per the City's inventory and capital asset policy. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 18 day of October 2011. ATTEST: a � Y CLERK APPROVED: FIJI , J' READ AND APPROVED AS TO FORM, COMMISSION VOTE: 5 -0 Pg. 2 of Res. No. 175 -11 -13489 Mayor Stoddard: Yea Vice Mayor Newman.Yea Commissioner Palmer: Yea Commissioner Beasley: Yea Commissioner Harris: Yea South Miami AtAmeftea0ft CITY OF SOUTH MIAMI 11111F OFFICE OF THE CITY MANAGER INTER- OFFICE MEMORANDUM 2 di To: The Honorable Mayor & Members of the City, ommission From: Hector Mirabile, PhD, City Manager Date: October 18, 2011 Agenda Item No.: Subject: A Resolution, relating to appraisal services; approving fees for American Appraisal in the amount of $5,800; charging account No. 001 -1320. 513 -3450. Background: The City must comply with the standards established by Governmental Accounting Standards Board (GASB) 34 Fixed Asset Accounting and all subsequent pronouncements put forth by GASB or its successor organization. Furthermore, as per Florida Statute 274.02(2) the State of Florida requires that assets equal to or greater than $1,000 be inventoried and tracked. The. City received the following three (3) responses for re- inventory: American Appraisal for the amount of $5,800, Industrial Appraisal Company for the amount of $9,700 and AssetWORKS Appraisal for the amount of $14,900. Below please find the proposals obtained by the City: Company Name Amount American Appraisals $5,800 Industrial Appraisal Company $9,700 AssetWORKS Appraisal $14,900 American Appraisal will be responsible for the tagging of all items and the classification of all capital assets in the correct and corresponding categories in accordance with the City's inventory and capital asset policy. Additionally, the company will be responsible for providing data in a compatible format for uploading into the OneSolution Accounting software. A multi -year agreement for appraisal services will be pursued through open competition for subsequent fiscal years. Expense $5,800 Account: 00 1 - 1320-513-3450 with a current balance of $5,800. Attachments: . American Appraisal Proposal and Agreement • Industrial Appraisal Company Proposal • AssetWORKS Appraisal Proposal American AppraisatAssdciates, Inc. 8833 W06tnim6nd lake Drive, Cornelius, NC 28431 direct 704 439 2616 / mobite 704 953 9780 fax 7044390384 Leading /7'hiriking /Ferforntiirig October 10, 2011 Mr. Steve Kulick, C.P.M Purchasing Manager /Central Services City of South Miami 6130 Sunset Drive South Miami, FL 33143 Dear Mr. Kulick: �k x �b �K A l � � American Appraisal Associates, Inc. will provide the City of South Miami ( "the City") the consulting services described within this agreement ( "Agreement "). PURPOSE OF THE ENGAGEMENT The purpose of this engagement is to provide the City updated fixed asset accounting records for internal accounting control and financial reporting as of a current date, complying with the reporting requirements of Governmental Accounting Standards Board's (GASB)-statement No. 34. ENGAGEMENT SCOPE We will inventory and report the historical cost of the City's identified fixed assets. Description of Identified Fixed Assets The identified fixed assets are located at various sites as identified by the City in the Property Schedule (Exhibit B). These asset classifications will be included in the engagement: 1) Land at $1 and above 2) Land improvements at $25,000 and above 3) Buildings at $50,000 and above 4) Infrastructure at $250,000 and above 5) Moveable Equipment at a capitalization threshold of $5,000 for GASB 34 purposes; inventory and barcode tag assets at $1,000 and above for property management and control We understand the machinery and equipment is located at various locations throughout the South Miami area. Assets not identified above will be excluded from the engagement. UaluatFon /Ytansac#Fdn CorisuNing /Float Estate A61s6ry I Finn Assa Managemeiit City of South Miami October 10, 2011 nJ .R �HU.;CiCndi+^ l if requested, fixed assets not inventoried by us may be segregated and incorporated, into our report based on information supplied bythe City. We will work with the City during the engagement to further refine the scope of identified fixed assets to be included in the engagement, if applicable. Depending on the nature and extent of changes in the scope of the engagement we may need to revise our fee. Definition of Historical Cost Historical cost is defined by Generally Accepted Accounting Principles as the amount of cash, or its equivalent, paid to acquire an asset. Scope of Work We anticipate this engagement will include the following: Machinery and Equipment The City will provide us with a list of new assets acquired in excess of the City's $1,000 threshold and assets retired since our last on -site inventory in January, 2011. We will tag the new assets in excess of the City's $5,000 threshold for GASB 34 purposes, and $1,000 for property management and control purposes. We will[ also delete the retired assets from the existing inventory and conduct a random inventory sample of the assets previously inventoried. Buildings We will inspect any new buildings that are included in the Property Schedule to identify and quantify construction components and measure and photograph the buildings. Land Improvements We will inspect and record data regarding the nature of new land improvements including improved parking lots, signage, outdoor lighting, and fencing. Infrastructure We will compile data provided by the City related to new infrastructure assets including asset classes, quantitative measures, descriptions, location, historical cost, and date of acquisition. Land We will compile data provided by the City related to new land parcels including parcel identification number, location, size, date of acquisition, and historical cost. TERMS AND CONDITIONS This Agreement is subject to and incorporates the Terms and conditions attached as Exhibit A. Leading ( Thinking / Performing 2 City of South Miami October 10, 2011 Atl]etitan Appraisal FEE The fee is $5,800, including expenses, plus the cost of bar code tags, which we will order on behalf of the City. Our fees will be invoiced as follows: ® $1,750 upon authorization of the engagement a Progress billing as time is charged and expenses are incurred This fee includes issuing the deliverables below and responding to customary questions from the City and its auditor or advisors. Additional fee will be required for an increase in engagement scope or involvement in subsequent reviews beyond the customary work effort. The City may cancel this engagement at any time and will only be obligated for fees and expenses incurred. Our fee is not contingent on our deliverable or any subsequent event related to it. TIMING AND DELIVERABLES This engagement will require cooperation, access, and timely receipt of requested information from management of the City. After this Agreement is signed and all requested information is received, we will begin our analyses and provide our final report by November 30, 2011. The report will present our conclusions and related narrative discussion of the supporting analyses and assumptions, along with appropriate exhibits. Additional relevant information and analyses considered will be retained in our work files. Only the signed Client of Record, the City, is the Intended User of, and may rely on, the report. The City may disclose a copy of the report to its auditor or advisors. CONCLUSION We appreciate the opportunity to serve the City of South Miami. To authorize, please sign below and return the fully executed copy to Ilemming Camerican- appraisal.com. This Agreement shall remain valid for signature for 90 days. Please contact me at 704.439.2515 with any questions. Sincerely, Client of Record: p City of South Miami - 2011 GASB 34 Study Lori C. Flemming Managing Director Signature: Name: Title: Date: Leading / Thinking / Performing 3 City of South Miami ; October 10, 2011 American Appraisal EXHIBIT A — TERMS AND CONDITIONS Entire Agreement -This is the entire Agreement between American Appraisal and the City and supersedes any prior oral or written agreements, and may only be modified in writing. Any purchase order covering this engagement is only for the City's internal needs and shall not modify this Agreement. Client of Record and Limited Reliance - Only the signed Client of Record, the City, is the Intended User of, and may rely on, American Appraisal's report. The City may not substitute this reliance for its own due diligence. The City may disclose a complete copy of our report to its auditor, tax, or legal advisors. However, no third party shall have the right of reliance on the report, and neither receipt nor possession of the report by any third party shall create any express or implied third -party beneficiary rights. Confidentiality - American Appraisal shall maintain the confidentiality of the City's information and will not disclose or use it for any purpose other than the City's engagement. This excludes information (i) available to the public, (ii) already in American Appraisal's possession, or (iii) from a parry having no confidentiality obligation to the City. American Appraisal may include the City's name and logo in its client list, with proper reference. Engagement Limits - American Appraisal's report may only be used for the specific purpose and premise of value stated in this Agreement and the report, and may not be referenced in any SEC filing without American Appraisal's prior written consent. independent contractor - American Appraisal shall perform as an independent contractor, with no authority to bind or obligate the City in any way, and reserves the right to use subcontractors. Information Provided by the City - American Appraisal will not independently verify information provided by the City, its advisors, or third parties acting at the City's direction. American Appraisal will assume and rely on the accuracy and completeness of all such information. Retention - All files, documents, and work papers developed during the engagement will be retained for five years. During this retention period, the City shall have full access to these documents, subject only to reasonable notification. If lawfully compelled to disclose any documents, American Appraisal will provide the City written notice so that it may seek a protective remedy, if applicable. Work papers for engagements canceled or abandoned prior to producing a final report will be destroyed. Indemnification - American Appraisal shall indemnify the City for losses and reasonable attorneys' fees associated with any bodily injury or property damage caused by American Appraisal's personnel or representatives in connection with this engagement, except to the extent caused by the City's negligence or misconduct. American Appraisal personnel will comply with all safety instructions. The City shall indemnify American Appraisal for all reasonable attorneys' fees that American Appraisal incurs as a result of becoming part of, or named in, an administrative or legal dispute in connection with this engagement, except to the extent caused by American Appraisal's negligence or misconduct. The City shall have the right to approve American Appraisal's counsel in any such proceeding. Environmental Policy - American Appraisal will not investigate, nor assume responsibility for, the existence or impact of any contamination or hazardous substance related to property or assets associated with this engagement. Governing Law - This Agreement Is governed by the laws of the City's state as addressed above. Leading ( Thinking / Performing 4 City of South Miami October iV/2011 EXHIBIT B - PROPERTY SCHEDULE WE mg6 citypf'sooth Miami 4rogftni NO, fl(Mi 013,201110-61 Leaom8/ |nmmnU/rennrming 001 5907 SOUT Sox On 4795 S.W. 7Sth Awnue 006 470 Am 007 4795s.10.7sthAwnve S12,4267 we Si ga ON Im 00 MOMROA0 $6500 Leaom8/ |nmmnU/rennrming City of South Miami October 10, 2011 �OU�3.91 Property 5chedute Agreement Period: 107092tl10 through 10/01120.11 n m city of oot MJai ii Agreement No,: PK FL1 61310110-61 Agency: IMOYMABroM ,Inc. Uni(W--- mcHptton Year OWL Eff. Qete 11 attUdingYal. " + - --- -- ToRllrwredVatue Address T¢I'1 Oat'. 77 G'¢MeMSValee ,gaof58mps Roo {Pitch Cotnt T1Te RonfCnyeNng '.COY¢HPgR¢piaced, R9ofYr Rtt DAN F 4 / G O D 6, ♦, tO /W 291P $104,080 . Pit givr g60p REDROdD' SOUTH MtAldl, 1133143 -101_. -' _ "' 10/Pi/1A7) ^ — •^-'° $104,, DANTEDFASCELL MNU 0 90701/2010 - 563,0 013 8600 REO Rlt?U - 7371•g'k _•'•..•-' 1010172471 ..: $ SOUTHM1AµL 1?33143 CON ENS EDF t0fP1YW1 $31,000 074. 6445SW8j STREET.. "i$1 ":'Xrama, tOfO1f2011��M�T ^_�� ,$ $31, 6PUTHh11NA1, PL 33143 FUP6, ,MG SETS 10101 /201q $70,7b9 015 644$SW81STREET WUTHMIAMI,F 33143 .... ^ill tOtO1fTD {i " –e = —: $ 570176 PAIMENPARKFl b5TOitAGE itD NG 10!0112010 $45,500 tltb b4455W875TRE —i `N tOlm /2091 -- -- ».$ $tl5,5 SOUTH MWAi, fLJ 3143 R . B. ..... 0. 19(01 /2019 017 017 d6i 6701,5W671'N AVENUE SOUTH?AAW, FL3W3 -��-�- � •- 107gIf2011 _..,..,,....__._,._._... 54$,730 PAILAMERPARK tb7bit2alp $ii;poo 018 47015W67TH AVENUE $OtITHAS(AMI, Fi33143 )0161 /2011 519,300 0 .. -) 107071JA10 $709,205 1119 6701 SW67THAVENUE SOUTH MId131, FT.33143 -14'J� 10/01/2011 »$9,147 14141/291P 526y. 020 67015 R AVENUE "17jjCKfame -' 10 /01(201) '- "`"" " »' $26,000 AIAW, SOUTH MIAMI, Fl }3143 PALMER PARK 14 PKNIC TABUS t0701/2010 $3,12 0x1 670i SVt67THAVENOE 5.00THMIAW, Fl.➢ 314} -TS2 NC'. -. -- /A /01/2011 ____ .— ~ 5 $3x120 1p/0112010 $78 OT2 6701 SOUM MMMI, FL 33143 -{ -p'0 10(01 /2011 - -."'.. .... •......•.",•_> Leading 1 Thinking ! Performing 6 City of South Miami October 10, 2011 Property Schedule Agreement Porlod: unit 'R Oescriptlon AddrEO yearoulft iff. gate BuRfinsyAluo " Total Inured One Term Baia -poo.f.coVering - I CWoRnowl-co OP vXuVi PARR/ IAV V4 or 6101. SW 67TH AYMUR SCRITHIMPM, FL33143 I0/0160101 $aPoj sivu 024 VAQWFFAIZ-11000� 'INGH FENCE 6701 SVI 67fli AVENUE SWIT! WAA.K, FL33143 101lNIZOR) $l(�Poc 025 PALAAER PAM - RESTRoom BtD 6701'sWORMWIR iDlb1 /zm 1, 1 10/011011 534,500 4701 SW 07T AVENUE so" MAWR r313143 $0 11 027 tqtos Woff"PLAM 029 BREWER cmflls 63 00 SN 56TH STREET, SOUTH Md., FL 33143 1016111011 $ 029 _t/2,05K ETA LLCOURT 63005W56Wi sfa�T SIX(RiMIAMI, FL 33143 10/01/2010 $13,0 I 030 WWffFw--3P=Ro0RD mo siviN, sa ENO SW 56TH STREET PWI, FL 33143 10!.01!2010 I $34.tZ 5 MEW P�M ? 1 0ERCK 6306 SW S ' r ' STREET: 10/01/2010 101011pil 032 AAWER PARR •2 WMJ 630DWSETHSTRUT E0IR,N.MM,FLj3j43 NRlRjZQlq 033 'TENNI WIN 6300 SW MH STREET SONTHMAWFLIA,43 30107!2010 10401!201! 551,0 5 $521M Leading / Thinking / Performing City of South Miami October 10, 2011 A �sr Pro s6uhhedu(e Agree nenE P,e{fotl: 70 /O1 /20104hr¢ ugh 1010112011 �R city of $otrtb Alfaint AgreeniedtNd,: PK FL1013202110.01 f Agann': BMn&Bt M,lns, UDtt'p DwgPtion Address RoolShap® Roormch Year BuRt '- ^ C*hAT7pe _ Ft(Date 0 u1ldliigVaWa. Terva.Odte•� ,ContonfsY.atu'e- TdthiQwiredVaWO Roof Cord"a CoveRng Replaced Roe!Y¢B1t 034 BREWER PARK- Ut Uk I t9W rtriCE 630DRY56TH STREfI' $DDTN/NAA4, FL33143 ^:i9i "NC" 10(011201.0 t0 /01l20jj $7 rr' .�.� 5' VI 031 BREWERPARKZIW, ururt G ENCE 63005W k4 SOUTryNJAAU, fL33143 f0 /di /2616 70 107f[4ji $3, Y 010 V - I 63005W$61H STREEr SOU7RMMLI'L3a143 ' 7 10!01/2010 itl141/2071 $1Ai6 _ -- -. T $ $1,5 037 UNi L' W. 67015W 58 PLACE SOUTIIMIF O,IFt;,a3,143 ..y �•;.- 10!01/2070 s366,,.. .... t0i41/* �20 . $7G'0, 038 OPEBUTLE ACTi,V71YCENTER 6701 SV158TIACE 56UTHMIAM6 FL33143 — fi§" =7HV }D /01!20)0 i0/A7/201i $220A5W —• - - -- 5720,,, 039 teffa-1 . k $05TATION SMswSET DRIVE S"MIANd 833143 10 /01 @Oti $1215 5324 -j- 040 UTY KAI.W FOUCt 6130"SET DRIVE SOUit(*Al F03 143 •v1'1'iANC'" 10(Oj12b10 10)01 /2011 $),A70.W6 _ $495.472 $3,865:4 041 6130SURSEP ORWE S6UllfAVA% FL33143 17 § -' ' 10/01/3410 "'- 10/4112011 $4,38,009 — Y� J— 556x706 5494,7 042 580M661ITREET SDUTHlJAAYJ; F133143 - "�i1t` 10/07/2010 ,.....,. -«.:., 16101!2011 541160; ....,_.,......,_,._,...._:.... $390,606 $4,550,... 043 A Y Af POOt 4300 SW 069REET MUTA/UAMl, :FL 34743 '76!0772010 70A01/2011� $19 @.000 $0 ii )fh" �044 i ..,. 7226SVIMSECOUAT 50U TRAit %,ft.33143 - 101- -Path 10!01 /2010 --- iolo7 /7Di1 $14,100 S ' 51915 Leading / Thinking / Performing City of South Miami October 10.2O11 Ljimd pmporw �Oedlule Agr6ement Pellod' 10401 /2010 tbrOugb 10/01 /2011 , ,,""~32210"1 Leading / Thinking /Performing 9 646 0121 SW 0 SrREU 047 $1,171 FL 3�144 Iwamoto. 10/01/ZDI oil $0 050 (426SWMAVVUE VFRE3-COUTPROPERIT SON ilTnfo 4010 1/2011 1010 nq�! 3�0 SOIMMWM�FTAU 43 Leading / Thinking /Performing 9 AssetWORKS AppkmsAL:. December 10, 2010 Mr. Alfredo Riverol, CPA Cr.FA Chief Financial Officer City of South Miami 6130 Sunset Drive South Miami, FL 33143 RE. Professional Property Insurance and GASB 34 Appraisal Services Proposal Dear Mr. Riverol, AsssetWorks Appraisal, Inc. is pleased to submit our comprehensive property appraisal proposal. The services being proposed focus on valuation, proof of loss, updating and risk assessment. We understand client satisfaction is our number one priority. All appraisal reports are certified and are in compliance with the reporting requirements set forth by the Uniform Standards of Professional Appraisal Practice (" USPAP" ). With our proven expertise and experience, we are uniquely qualified to provide property appraisals to achieve the goal of accurate insurance placement and to act as a system for proof of loss substantiation in the event of a catastrophe. AssetWorks Appraisal has successfully completed property appraisal engagements for risk pools and public entities across the nation. In addition, AssetWorks, Inc. proposes to provide the City of South Miami with professional services to develop sufficient documentation to comply with GASB 34 asset management and depreciation requirements. AssetWorks. also proposes to provide the City of South Miami with replacement cost values for structures and fixed assets for insurance purposes. The undersigned will be your primary point of contact. If I can be of any assistance, please contact me directly at 800 - 876 -0363 orchristopheckriera t7,assetworks.com. Respectfully submitted, Christopher Krier Regional Sales Director AssetWorks Appraisal 101 Lakeside Park I Southampton PA 188661215.354.1078 (v) j 215.354.1086 (Pj I www.assetworks.com Professional Property insurance Appraisal Services Proposal for: The City of South Miami AssetWORKS December 10, 2014 APPRAISAL 1. EXECUTIVE SUMMARY You can confidently select AssetWorks Appraisal (formerly MAXIMUS Asset Services) as a partner to conduct your On- Site Appraisal Service for the following reasons: • We have been in the business of property appraisals for 19 years and have the reputation of being the "best of class" provider. We are already a trusted partner with entities across the United States having used property appraisal services in years past. • AssetWorks Appraisal is the technology pioneer in property valuation. We have the most advanced system in the business (AssetMAXXr"^) and offer a perpetuation capability that minimizes the cost of continuing property valuations. • We have successfully provided property valuation and appraisal services for more than 5,000 entities across the United States, Europe, and Puerto Rico. - AssetWorks, Inc. is a Constellation Software, Inc. company. Constellation Software, Inc. CONSTELLATION S0YrVVARE is an international provider of market - leading software and services to a variety of i1tiC industries, across both public and private sectors. The company was founded in 1995 and has a large, diverse customer base of 16,000 customers, operating in over 30 countries around the world. Constellation is an extremely healthy organization, with consolidated revenues exceeding US$240 million, AssetWorks is an industry- leading provider of technology. and consulting solutions for asset- and infrastructure- intensive organizations in government, education, utilities, telecommunications, transportation, healthcare and the commercial sector. ra s eta tf tY p g p,p*- AssetWorks is an industry — leading provider of technology and consulting solutions C� for asset and infrastructure intensive organizations in government, education, utilities, telecommunications, transportation, healthcare and the commercial sector. Our suite of Enterprise Asset Management (EAM) software solutions and professional consulting services enable organizations to improve maintenance practices, streamline operations, and improve accountability for mission- critical capital and infrastructure assets. Leveraging the latest Internet, e- commerce, and mobile computing technologies, our software and industry leading expertise help our customers maximize resource utilizafion, improve service delivery, and achieve substantial and measurable cost savings. Whether you are doing more with fewer resources, or managing more assets with the same amount of resources, AssetWorks provides a complete solution. AssetWorks Appraisal oilers asset management solutions that embrace all aspects of capital asset and real property tracking, valuation and reporting. Our innovative solutions help organizations to vastly improve GASB34 /35 compliance, generate detailed financial reports, carry out depreciation and cap@alization modeling, track property disposal, generate property insurance reports, and much more. Page 2 Professional Property Insurance Appraisal Services Proposal for: The City of South Miami AssetWORKS December 10, 2010 APPRAISAL. 1.1 BENEFITS OF THE ASSETWORKS SOLUTION We believe there are many benefits for selecting AssetWorks. We believe that our size and financial resources as well as our track record of quality in asset valuation provide the assurance you need to rely on us, Benefits I Features of thekssetWorks Solution Guarantee of High Quality All Work Reviewed • Will Correct Problems, If Any Occur • Minimized Rework 1.2 EXPERIENCED PERSONNEL Aggressive Quality Control • Corporate Philosophy— Quality First, Profitability Second • Regional Manager Charged with QC • Annual Client Survey The core of our success is our dedicated and qualified personnel. Our asset services professional staff is comprised of consultants possessing backgrounds in a wide range of specialties, including architecture, engineering, construction estimating, accounting, real estate, finance, and business management. Members of our staff maintain affiliations with various professional associations focusing on the American Society of Appraisers (ASA). AssetWorks has a unique combination of highly skilled professionals and cuffing edge technology that allows us to assess, execute, and support each clients specific valuation requirements in a professional, fimely, and cost effective manner. The increased reliance on modern information technology (versus manual processes) was a core component of the reengineering of our Asset Valuation Practice. AssetWorks has the information technology to enable the development of software applications built specifically to support asset valuation and management. Page 3 Professional Property Insurance Appraisal Services Proposal for: The City of South Miami AsSeM S December 10, 2910 APPRAISAL. AssetWorks has 51 full -time employees, 11 regional offices, and 13 remote offices nationwide, The Southampton PA office is comprised of six full -time staff members including one partnership manager, two senior appraisers, two staff appraisers, and one office administrator. This provides many advantages to Camden City Public Schools due to its close proximity. If needed, additional staff members can be deployed at a moments notice to support the successful completion of the project. For the purposes of this engagement, AssetWorks will use only full -time employees — there will be no subcontractors. CONFIDENCE IN HIGH QUALITY AssetWorks has identified 'quality' as being the primary focus in all projects. Quality work results in a highly satisfied client and has been the basis of our success. Systems in place lead to shorter study periods, reliable data, minimized rework and a more useful reporting toot. The five stages of quality control include: • Project Design & Implementation Plan — Project Director • Daily Data Review— Project Manager • Finalized Data Review — Regional Manager • Preliminary Reports Review — Client • Data Integrity Review— ISG Processor Our aggressive quality control regime is led by a corporate philosophy of "Quality First, Profitability Second ". Annual client surveys along with the partnerships with long -term clients have taught that this is never to be overlooked. VALUE-ADDED SOFTWARE & TECHNOLOGY AssetWorks internally designed and built the AssetMaxx system, a web -based application enabling clients to track, access and maintain their assettproperty data. Insurance and accounting reporting is made possible for the client through this system. Template reports and Ad Hoc reports provide for flexibility and a customized aspect to AssetMaxx. Annual perpetuation of data saves time and money for our clients and makes the annual reporting process a much simpler task. The increased reliance on modern information technology (versus manual processes) was a core component of the reengineering of our practice. It is important to have confidence in the commitments made to you and AssetWorks has the strength and stability to guarantee. Our group has been successful since 1989 performing the same services. This is a high integrity, public company that is a part of the Toronto Stock Exchange. Open books and open disclosure along with strong finances provide for an environment of quality, honesty and commitment. 'rr Professional Property Insurance Appraisal Services Proposal for: The City of South Miami AS.setWORKS ; December 10, 2010 APPkArs ^u AssetWorks proposes the following appraisal team to the City of South Miami: Professional Affiliations American Society of Appraisers — Candidate Member USPAP — Uniform Standards of Professional Appraisal Practice Certification Marshall & Swift Trained Appraiser Property Focus Machinery & Technical Specialties Buildings & Structures Land & Improvements Valuations Focus Replacement Cost New Reproduction Cost New Fair Market Value Historical Costs for GASB 34135 CRAIG WILDERSPIN Project Manager Atlanta, Georgia Mr. Wilderspin is a staff appraiser with AssetWorks and has been serving our clients since 2006. His tenure at AssetWorks has included the planning, management, and execution of various insurance appraisal projects for risk pools, states, municipalities, county governments, and other public sector entities. Mr, Wilderspin possesses technical expertise in the procedures and methodologies used to value machinery and equipment, buildings and building services, infrastructure, land improvements, and land parcels. He possesses a practical knowledge and understanding of Generally Accepted Accounting Principles (GAAP); Government Accounting, Auditing, and Financial Reporting (GAAFR); Governmental Accounting Standards Board Statement 34 (GASB 34); and vadous other audit concerns related to capital asset reporting. Mr. Wilderspin is also experienced in providing insurance replacement and proof -of -loss information to our clients to assist in addressing their insurance reporting needs. A sampling of projects Mr. Wilderspin has managed or worked on includes: • South Carolina School Boards Insurance Trust,SC • State of Alabama, Division of Risk Management • City of Roswell, GA • Hall County Schools, GA • Henry County Schools, GA • Town of Mount Pleasant, SC • Waukegan Public Schools, IL • Alabama State Docks • Barefoot Bay Recreation District, FL • City of Deerfield Beach, FL • City of Greenacres, FL • City of Mount Dora, FL • City of Polk City, FL • City of Wewahitchka, FL • Sarasota County, FL • Village of Wellington, FL • Etc... Page 5 Professional Property Insurance Appraisal Services Proposal for: The City of South Miami December 10, 2010 Professional Affiliations USPAP — Uniform Standards of Professional Appraisal Practice Certification Property Focus Machinery & Technical Specialties Buildings & Structures Land & Improvements Valuations Focus Replacement Cost New Reproduction Cost New Fair Market Value Historical Costs for GASB 34/35 Professional Affiliations USPAP — Uniform Standards of Professional Appraisal Practice Certification Property Focus Machinery & Technical Specialties Buildings & Structures Land & Improvements Valuations Focus Replacement Cost New Reproduction Cost New Fair Market Value Historical Costs for GASB 34/35 BENJAMIN BUCHHOI Z Appraisal Team Pittsburgh, PA Mr. Buchholz is a staff appraiser with AssetWorks and has been serving our clients since 2007. His tenure at AssetWorks has included the planning, management, and execution of insurance appraisal projects and asset inventory studies for states, risk pools, municipalities, county governments, and other public sector entities. Mr. Buchholz possesses technical expertise in the procedures and methodologies used to value machinery and equipment, buildings and building services, infrastructure, land improvements, and land parcels. He possesses a practical knowledge and understanding of Generally Accepted Accounting Principles (GAAP); Government Accounting, Auditing, and Financial Reporting (GAAFR); Governmental Accounting Standards Board Statement 34 (GASB 34); and various other audit concerns related to capital asset reporting. Mr. Wilderspin is also experienced in providing insurance replacement and proof -of -loss information to our clients to assist in addressing their insurance reporting needs. A sampling of projects Mr. Buchholz has managed or worked on includes: • South Carolina School Boards Insurance Trust, SC State of Alabama, Division of Risk Management • Atlanta Public Schools, GA • Preferred Government Insurance Trust, FL City of Atlantic Beach, FL • Muncie Community Schools, IN • Etc... CHRISTAIN GUTIERREZ Data and Report Processing Miami, FL Chris Gutierrez has been an integral part of the AssetWorks group since 2001. He is responsible for the management and oversight of the Information Services Group. These responsibilities include software project management, data processing, data conversions, appraisal report compilation, software development, software support, project planning, and quality control. Mr. Gutierrez also served as a staff appraiser for two years. As a staff appraiser, he possesses a practical knowledge and understanding of Generally Accepted Accounting Principles (GAAP); Government Accounting, Auditing, and Financial Reporting (GAAFR); Governmental Accounting Standards Board Statement 34 (GASB 34); and various other audit concerns related to capital asset reporting. Page 6 Professional Property Insurance Appraisal Services Proposal for: The City of South Miami AssetWORKS December 10, 2010 ARPRAIBAL PROJECT SCOPE The scope of this project is focused on the inventory and valuation of owned - structures and contents. The resulting data will provide current insurable values, adequate proof -of -loss documentation and the basis for insurance premiums. Project'Kickof Meeting Our project team will hold a comprehensive project - planning meeting with your representatives in advance to the start of the fieldwork. We advise that members of the administrative staff or other directly involved personnel attend this meeting. Topics of discussion include confirmation of project scope and time frames, the physical appraisal schedule, accessibility to buildings, contact person at each building or location, and availability and use of original purchase records, assignment of database code numbers and associated descriptions for locations and buildings, This meeting lays the foundation for the methods and procedures used during the onsite fieldwork. Project'Cioseout' Meeting Upon completion of the on -site investigation, the AssetWorks project manager will conduct a final closeout meeting with your staff. The focus is to ensure that all sites and properties have been accounted for and to answer any questions that you might have. This is also the time at which your staff should ensure that they have transferred all client supplied data to the project manager. Later delivery of data could delay final report processing. PROJECT SCHEDULE & PROPOSED TIMELINE AssetWorks automated approach and depth of experienced staff qualify us to complete all phases of this project within the desired timeframe. Upon receipt of your authorization, AssetWorks will arrange a mutually agreeable schedule for the project planning meeting and our on -site inspection. With full cooperation from the City, AssetWorks will deliver reports for the initial appraisal by 90 days after start date. Page 7 Professional Property Insurance Appraisal Services Proposal for: The City of South Miami December 10, 2010 3. APPRAISAL APPROACH AND TECHNIQUE APPRAISAL SERVICES & PROCEDURES GENERAL BUILDINGS & STRUCTURES AssetWORKS. .. APPRAISAL. The buildings /structures subject to our survey will be carefully inspected and measured. Professional AssetWorks appraisers will independently calculate the square foot area of each building appraised through the review of "as- built" blueprints or physically measuring each building. Building photographs will be prepared for each structure to become part of our proof -of -loss documentation, in addition to assisting with the valuation efforts. A description for each building will he developed and recorded, depicting construction type and materials utilized. Prinaajp Constmir.don, Occapaaxety, Protection; anriExposure (COPE) doea rractirrtes: a) OecupancyType NEW 'w_ _. _ m) SgvareFoofage b) ConsiruclionliSO Class c) FmmeType d) Number of Stories e) Condition f) Roof Shape g) Roof Pitch h) Roof Strapping ij Roof Type„.. j) Exter-rorAfalts k) Year Built . 0 FoundationfFoofing— ri) Ceiling o) Parlitionsflnteaior Walls P) Updates (Rooff lclg)Yr. q) HeatingfCcoling Systems r) Flooring s) EfectricallPlumbing tt Elevators U) identify protection Systems v) Addigonai Features w) GPS Crrordinates x) Flood Zone Classifications During the office valuation portion of the engagement, property exclusions (those items not typically covered by an insurance policy) will be segregated to properly report the site preparation and excavation, footings and foundations, and a portion of plumbing costs (below grade). Page 8 Professional Property Insurance Appraisal Services Proposal for: The City of South Miami AssetWORKS December 10, 2010 AF.rikAisAL ConstructionlISQ Classifications In. addition to the analysis of individual building components, construction classes will also be recorded. ISO classes 1.6, as defined by the Commercial Fire Rating Schedule (CFRS) are defined in terms of the Marshall and Swift construction classes as follows: SPECIALIZED BUILDINGS & STRUCTURES Wafer /Sewer Treatment Facilities I80 Class M &S Class Description 1 D Frame /Combustible 2 C Joisted Masonry 3 S Noncombustible 4 C Masonry Noncombustible 5 A Modified Fire Resistive 6 B Fire Resistive AssetWorks' approach to valuing waterlsewer treatment facilities are performed on an itemized building and /or process basis. The fieldwork should begin with a meeting between the project team and the plant manager or other delegate. The following is verified: Available blueprints /site map /processing summary info Plant accessibility and available working time Chaperone requirements and other safety requirements Additional information on specific structures /equipment does not necessarily need to be discussed at the initial meeting but at minimum would be obtained priorto the conclusion of fieldwork. This would include: Plant design capacity — measured in "million gallon capacity per day treated" MGD Plant original construction date Plant addition dates Drawings for original and additional (architectural drawings) Plant flow diagram (used to establish numbering scheme) Any "contractors cost breakdowns" for construction (original or additions) Area to work from and be able to utilize drawings Ideally, the plant walk - through will be done after the plan review since the availability of blueprints or other information will determine which structures need to be physically measured. The plans may also provide info on the construction classification and other building features and processing equipment. Process Piping (underground) is typically excluded from property schedules for insurance purposes, however, should the Client elect to include piping as an individual land improvement entry, we can comply. Professional Property Insurance Appraisal Services Proposal for:- The City of South Miami AssetWORKS.. December 10, 2010 APPRAISAL Common processes and structures analyzed and included are: • Headworks (influent Pump Station) • Clarifiers (Primary, Intermediate, Secondary) • Aeration TankslPonds /Basins • Gravity Thickeners /Dewatering Buildings! Belt Presses • Digesters • Filters (Trickling, Biological, UV... etc.) • Sludge Drying Beds/Lagoons /Incinerators • Laboratories • Ozone Structures • Chlorine Contact Structures • Blower Buildings • Pump Stations / Equipment Galleries Historical Properties & Reproduction Cost Swimming Pools expert from data recorded onsite by our project team. Outdoor swimming pools are included In our onsite Inspections and typically all in- ground concrete structures with pumps, filters, and chlorination equipment. If pools are included for insurance purposes, costing breakdowns will be discussed in order to determine what percentage used is 80% (the other 20% representing equipment). The equipment may be included in the cost of the pool or included in the content value of the building they are Iodated. Large slides should be listed separately as additional features. Other types of pools include wave, diving and wading pools. Page 10 Professional Property Insurance Appraisal Services Proposal for: The City of South Miami As etW December 10, 2010 APPRAISAL. *Key details are recorded for theses specialty structures for valuations, as follows: x Electrical Substation Equipment • Substation Capacity • Circuit Breaker Quantity, Type, Capacity • Transformers, Quantity, Type, Capacity • Structures (Control, Dead -Man, Other) • Control Panel Details • Accessory Equipment Details Reservoirs & Water Containment Structures • Type(concretelsteel /above - ground /in- ground) • Capacity • Construction Date & Cost M Pump Houses, Lift Stations, Wells, etc. • Structure type, size /depth, services, & features • Itemized equipment (type, capacity) MACHINERY, FURNITURE AND EQUIPMENT A detailed inspection and field inventory will be conducted at all buildings, identifying each asset by location, building and room. All assets included in our Inventory and appraisal will be recorded and categorized by major account. This segregation of items will assist in reporting asset valuation totals for capital asset reporting formats. Our appraisers will utilize hand held computers equipped with laser scanners to document the required information for each asset where available: a. Asset Identification Number h. Asset Account b. Description 1. Building a Quantity j. Site(Location d. Acquisition Date k. Room /Sublocation e. Manufacturer 1. f. Model g. Serial Number n. Funding, Department and Program Source m. Normal Useful Life Accumulated Depreciation 'Fund, Dept and Program numbers will be included with the assistance of City of South Miami's personnel. AssetWorks' appraisers will apply bar code tags to each asset and enter the tag numbers along with all the corresponding asset information into the database. Tags will be applied in a consistent location on like items, enabling ease of future re- inventory. Page 11 Professional Property Insurance Appraisal Services proposal for: - The City of South Miami AssetWORKS. December 10, 2010 APPRAISAL, Capital Assets — All assets with an original unit cost of $25,000 or more, and having an estimated useful life of one year or greater will be inventoried and identified individually and capitalized in the resulting reports and data. only these assets will appear in the capitalized accounting reports. Fixed Assets —All assets with an original unit cost of $1,000 or more will be inventoried and identified individually in the resulting reports and data. These assets will not be capitalized and will be reported in separate detail reports displaying all assets. Inventory and Valuation of Insurable Land improvements / Property -in- the -Open (PITO) AssetWorks will individually identify and value various insurable land improvements at each of your locations. These assets include, but are not limited to signs, exterior lighting, fencing, flag poles, benches, trash receptacles, etc... AssetWorks can provide an individual value for each asset or an aggregate value per site with a brief description of the assets included. VALUATION OF BUILDING CONTENTS "MODELING APPROACH" (WHERE APPLICABLE) Content values will be included based on the "modeling approach" that was developed to meet the valuation needs of risk pools and public entities without the need for a detailed inventory. AssetWorks utilizes computer models of more than 100 building types and their contents based on data gathered from thousands of appraisals over the past several years. A field inspection of each building will be conducted in conjunction with the building inspection. We will estimate the value of contents in a particular building by taking the square foot equipment value of a like facility and applying it to the calculated area of the building. We can adjust the equipment value to account for variations above or below the average value of equipment present at each facility. The adjustments are made based on a physical walk- through of each building. The "modeling approach" is unique in that a reliable replacement cost estimate of a building's contents can be generated without performing a lengthy and costly inventory. RECORDING OF G.P.S. COORDINATES AssetWorks staff will record the G.P.S. coordinates at the front entrance for each building. The coordinates will be included in the final reports and data provided to the City. AssetWorks staff will also verify the correct street address for each structure appraised and assign the proper location number. Page 12 Professional Property Insurance Appraisal Services Proposal for: The City of South Miami December 10, 2090 VALUE COMPARISONS Assets ' APPRAfsAL. AssetWorks will provide the City with a Value Comparison Report'. This report will provide a comparison of any previous values with the new values estimated by AssetWorks. CLASSIFICATION OF FLOOD ZONES AssetWorks staff will research and identify the flood zone classification for each building appraised during the study. Flood zone classifications will be included in the final reports and data. VALUATION METHODOLOGY Our investigation of each property wilt follow generally accepted appraisal techniques and valuations in accordance with the Uniform Standards of Professional Appraisal Practice (USPAP). This includes the use of various research sources to develop the cost conclusions for each building. Sources include price lists, trade journals, industry publications, technical and pricing subscription services, engineering manuals and inquiries with local contractors as well as direct cost research. It is an ongoing task to not only identify but continuously substantiate values. Multiple sources of value exist, but to rely on one can be dangerous as they all have positive points to pull from. Example sources of construction cost information include: • Direct cost information from recent projects • Inquiries with local contractors and architects • US Department of Labor — Bureau of Labor Statistics • Marshall and Swift I Boeckh • RS Means Construction Cost Index • Reed Construction Data • Producer Price Index The offsite valuation portion of the project entails the research and calculations necessary to formulate replacement costs, reproduction costs, and insurance exclusions, defined as follows: Replacement CoSt NOW is the amount required to reproduce property in like utility and function, in accordance with current market prices for materials, labor, equipment, contractor's overhead, profit and fees, but with no provisions for overtime or bonuses for labor and premiums for material or equipment, based upon replacing the entire property at one time. Page 13 Professional Properly insurance Appraisal Services Proposal for: The City of South Miami Asset - -° December 10, 2010 APPRAMAL Cost of Reproduction New (Historical Properties) may or may not be applicable for this project but if encountered, is the amount required to reproduce a duplicate or replica of the entire property at one time in like kind and materials, in accordance with current market prices for materials, labor and manufactured equipment, contractor's overhead, profit, and fees, but with no provisions for overtime, bonuses for labor, or premiums for material. Insurance Exclusion is a provision In an insurance contract describing property, or types of property, that are not covered by an insurance policy. Based upon a review of current District policy specifics, we can identify those items specifically excluded under terms of the policy. The insurance exclusion amount is deducted from replacement cost to arrive at an insurable value, specific to each structure, Insurable Value is the Replacement Cost New less the Insurance Exclusions 4, EXPECTATIONS OF CITY STAFF AssetWorks believes that clients retain our services with the expectation that AssetWorks staff, as paid professionals and consultants, will perform the necessary tasks in a high quality manner to successfully complete the project on time. We do, of course, view our clients as active participants and anticipate their assistance with the following: Pre - Project Planning and Announcement — AssetWorks will identify key items to have prepared for the project kickoff meeting. We ask that you prepare a memo for staff members to announce the project and give the general purpose and time frame, Availability of Existing Building Records — AssetWorks will utilize existing records, as provided by the District. Blueprints, for example, can aid in calculating square foot area. Access to All Sites — AssetWorks appraisers will be granted access to all sites and buildings based on a mutually agreed upon appraisal schedule. Page 14 Professional Property Insurance Appraisal Services Proposal for., The City of South Miami AssiatWORKS December 10, 2010 APP9AISAL: 5. OPTIONAL SERVICES Reinventory Service Our staff will record all tagged equipment assets (those with unit cost of $1,000 or more) in your buildings. Where an original tag exists, our staff will scan the asset and tie back its original cost, fund and acquired date information. New assets requiring tags will be recorded, tagged and added to our data, then valued for both accounting and insurance purposes (original cost and replacement cost). All minor equipment assets (i.e. chairs, tables, desks) will be re-inventoried to reflect current insurable values. Upon completion of the field re- inventory, AssetWorks will perform a computerized data match of the re- scanned data and the previous database and provide an exceptions report. Assets that match electronically will be reconciled to the old cost, date and fund information. Final reports will take approximately 60 days from the date of project commencement. Annual Valuation Service Under this option, AssetWorks, Inc. provides an Excel spreadsheet to our clients, which is used for recording current year additions, disposals, & transfers. When completed, the Excel file is returned to AssetWorks for processing. Processing includes applying the changes to the master database, applying trend factors, and issuing updated final reports. Annual Update Service (Trending of Insurable Values) AssetWorks will apply detailed trend factors to the existing buildings for the purpose of updating each building's insurable values. The trend factors used are developed based on a variety of factors including the Consumer Price Index, the Marshall & Swift Valuation Guide, the Handy- Whitman Index, and the increase /decrease in the cost of materials, technology equipment advancement, etc. After the trending is complete, AssetWorks will provide a complete set of updated insurance reports. Assebnaxx Software - Asset Management Web Application Assetworks is pleased to offer ASSETMAXX, a web -based program allowing users to securely maintain, collect, and retrieve data over the World Wide Web. in addition to its capital asset tracking capabilities, ASSETMAXX also allows for the tracking and updating of real property assets for insurance reporting and insurance placement purposes, in a real time manner. ASSETMAXX is the most comprehensive and Flexible asset management tool available in the property tracking industry. Page 16 Professional Property Insurance Appraisal Services Proposal for: The City of South Miami AssbtWORK& December 10, 2010 AP.?iWsAL:. Because ASSETMAXX is a web -based solution, it provides users with significant advantages over traditional client- server or stand -alone software: With ASSETMAXX, users access the application via the Internet (Dial -up or Network) ASSETMAXX avoids the need for the large initial capital outlay generally associated with software purchases. Users "rent' the application and access it over the web, eliminating the added internal need for costly hardware and time consuming maintenance. 0 Application and data are housed on AssetWorks, Ines hardware at the Assetworks, Inc. data center in Wayne, PA. This ensures that the system is always optimally configured. ASSETMAXX encompasses all areas of capital asset and real property tracking and reporting to include: % Fast, Reliable and Easy Access to Data Secure Server Location and Administration Secure Authentication, Data Encryption and User Log for Accountability F Supports Unlimited Number of Users 0 Multiple Levels of Security and Access Permissions Digital Photo Interface 'A GASS 34 Compliant Features and Reports Both Standard and Ad Hoc Reporting Features A Supports Multiple Depreciation Methods and Capitalization Levels Tracks Maintenance and Repair Histories Allows for Partial Disposals Multiple User Defined Fields (10 ea.) Dolphin Handheld Computer Interface (for adding new assets and conducting re- inventories) Data Import and Export Capabilities The ASSETMAXX pricing schedule is subscription based. Users pay an annual fixed fee, which provides them with access to their database. The fee includes: r 3 24 Hour access to ASSETMAXX; s All License and Maintenance Fees; Unlimited Help Desk Support ? Automated Trending of Values (Annually) ? All System Maintenance (database administration, network maintenance, etc.) Page 16 Professional Property Insurance Appraisal Services Proposal for: The City of South Miami AssetWORKS. December 10, 2010 APPkA SAL• Try it yourself! Here's how to access the ASSETMAXX demo: 0 Log onto the internet and go to hb:tlwww.assetmaxx.com E: 0 E Click on the link to the " ASSETMAXX Demd' (at the SecurifyAlert click Yes or OK) Click on the link to register as a "Now User", fill out the required information, and click "Submit Request ". Remember your username and password! When you receive an e-mail confirming that your account has been created, you can go back to the site, log -in, and start working with live demo data. Assetmaxx Webex Training AssetWorks will supply all required technical expertise, Webex log in, and phone dial in information in order to complete a 1 time, 4 hour training session for the subscriber. Multiple users may participate if desired. A mutually agreeable training schedule will be determined upon the receipt of an executed agreement. Assetmaxx OnSite Training As appropriate, training sessions will cover the basics of system layout, setup, access, and security; data input, on -fine review and verification, and editing; and ad hoc query and ad hoc and standard output report generation. AssetWorks, Inc. will provide all necessary training materials. We will also configure client workstations with ASSETMAXX and associated networking and security information. We will test each workstation for connectivity either to the AssetWorks, Inc. data center for key performance parameters such as response time, using a test database established for this purpose. Our budget for this task assumes that a client IT professional will be available during this time to answer any network issues that may arise. ASSETMAXX has numerous coding conventions that we wiif explain to appropriate staff. System settings are used to provide, restrict, or deny access to particular system features and to treat data entered into the system in various ways. In this task, we will review these features in order to establish system settings relating to security authorization levels, data collection rules, data coding schemes, etc. Page 17 Professional Property insurance Appraisal Services Proposal for: The City of South Miami soli December 10, 2010 AFPkA1SA. h Our relevant client references are as follows: City of Key West, FL Sandra Barroso P.O. Box 1409 Key West, FL 33041 -1409 305 - 809 -3811 sbarrosoL@keyewesteity.com Scope: AssetWorks recently completed an appraisal of city -owned buildings in July of 2010. The fieldwork portion of the project was started on June 28, 2010 and preliminary reports were delivered on July 26, 2010. Charlotte County, FL Janine Hewitt 18500 Murdock Circle, Room 344 Port Charlotte, FL 33948 941- 743 -1244 J anine.herdfO,ch arlottef.com Scope: AssetWorks successfully appraised all owned buildings in 2006. Since 2006, AssetWorks has provided the County with value trending services and on -site appraisals to updated values and conduct appraisals of newly constructed /acquired structures as recently as 2010. City of Sunrise, FL Bill Mason 4747 N. Nob Hill Road, Suite 6 Sunrise, FL 33351 954 - 572 -2496 bmason(a)cityofsunrise.org Scope: AssetWorks successfully appraised all owned buildings in 2007 and has provided value update services through 2009. City of Lakeland, FL Karen Lukhaub 520 N. Lake Parker Avenue Lakeland, FL 33803 863 -834 -6799 Page 18 Professional Property Insurance Appraisal Services Proposal for: The City of South Miami d't: ,� K . December 10, 2010 APPRAISAL:- Karen.lukhaub@Lakglandqov.net Scope: AssetWorks successfully appraised all owned buildings in 2006. Since 2006, AssetWorks has provided the City with value trending services and on -site appraisals to updated values and conduct appraisals of newly constructed/acquired structures as recently as 2010. Preferred Government Insurance Trust (PGIT), FL Kurt Heyman 615 Crescent Executive Court, Suite 600 Lake Mary, FL 32746 321- 832 -1455 khevmanO,publicrisk.com Scope: Between 2008 and 2010, AssetWorks successfully completed a 3 phase appraisal project that included the appraisal of all PUT members. The appraisals consisted of over 8,000 individual appraisals for 274 members. 7. ASSETWORKS TERMS AND CONDITIONS AssetWorks standard terms and conditions are as follows, Upon award of the project AssetWorks will work with the County to establish a mutually agreeable set of contract terms and conditions. 1) AssetWorks shall provide guidance to the City of South Miami in determining the data required for purposes of the contemplated services. The City of South Miami further agrees to provide all data specifically requested, including documentation and information to AssetWorks in a timely manner. AssetWorks shall assume without incurring liability therefore, that all data so provided is correct and complete. 2) in the event that the City of South Miami provides additional an /or corrected data, documentation and information at a later date, AssetWorks' efforts with respect to such additional and /or corrected data, documentation and information shall be deemed additional services and compensated in addition to the fees set forth herein based on applicable hours, professional fees and expenses. 3) The City of South Miami acknowledges project completion upon delivery of final reports. Final report delivery occurs only upon either acceptance of the preliminary reports data by the City of South Miami or upon the passing of the two- week (10 business days) period of time after preliminary report delivery, whichever comes first. 4) The fees proposed in this contract are valid for a period of 90 days. 5) To the extent a claim is not covered by the required insurance, each party agrees that each party's total liability for any and all damages whatsoever arising out of or in any way related to this Agreement from any cause, including but not limited to negligence, errors, omissions, strict liability, breach of contract or breach of warranty shall not, in the Page 19 Professional Property Insurance Appraisal Services Proposal for: The City of South Miami AssetWORKS December 10, 2010 APPRAISAL aggregate, exceed the total amount of this Agreement To the extent a claim is covered by the required insurance, each party's total liability will be limited to the amount of required insurance. 6) City of South Miami and AssetWorks shall each retain ownership of, and all right, tide and interest in and to, their respective pre - existing Intellectual Property, and no license therein, whether express or implied, is granted by this Agreement or as a result of the Services performed hereunder. To the extent the parties wish to grant to the other rights or interests in pre - existing Intellectual Property, separate license agreements on mutually acceptable terms will be executed. Page 20 Professional Property Insurance Appraisal Services Proposal for: The City of South Miami Asset WORKS December 10, 2010 APPRAfSAL, 8. SAMPLE INSURANCE CERTIFICATE Wlt i RIVI AXY,100 PF, 10$0 RAW E AA. r; os to RAM PMARE ING� F� CONSTFWkTION O Al 6r ii INC' — ,A8sETWQRKS 08 OLD ZAGLE sdHOOL RD; WAYNEr Pk 19087, y Re Insu-n- 1�om ny �JAM-11.1�Al _Mulual PE kE9 TQW0. NJ, 06 M,rON WGFla P, COiNPN CaWAfron 16 MAMA q9xffERW)504 TYPEDEINSV9ANCE.: CD;, POUGYN"egn: POLICY{. i 2dil&47 I 777= i-do: 0 'a 100 0 f& W 5k5jdlfd I d ' �4 L .040 ' 61?1* mwvftic VI PIP ��eslN ?qcT AfPLFgAsLr - PROFESSlONd4 LA 00 $10000:0(10 tt —J, OVAPPLEAUA 20,1 {VpAf(EH5LONPtX'6dTMN& v,100,R"Q00 d* FL TOMM —,WN t1iPCT SIUR juur k6di5n§ Page 21 Professional Property Insurance Appraisal Services Proposal for. The City of South Miami December 10, 2010 s. Preliminary electronic reports will be provided as well as hard -copy final reports. CERTIFICATION LETTER � Certified appraisal reports are bound in an easy -to -read format. AssetWorks will provide a set of insurance summary and insurance detail reports. The certified appraisal report will include the Letter of Certification, which will: a) Identify the property appraised b) State the purpose of the appraisal c) Specify the appraisal date d) Define the level of value sought and the premise of value employed e) Describe the nature of the property included in and excluded from the appraisal Q Discuss the appraisal investigation g) Indicate the factual data considered h) Present the conclusions of value i) Outline the qualifying and limiting conditions j) Include the signature of an authorized officer of the company PRELIMINARY REPORTS Draft Summary and detail reports will be sent via email in .pdf format for review, Our clients have two weeks from the point of issuance to determine acceptability of the final data. Upon acceptance, AssetWorks will then prepare and deliver final reports in electronic and hard-copy format. FINAL REPORTS Insurance Summary Report — Summary of values by location, this report is provided in spreadsheet format and includes the following detail for each site: 1) Construction Classification 2) Property Description 3) Property Address 4) Year Built 5) Gross Square Footage 6) Schedule Summarizing Replacement Costs 7) Exclusion Amounts 8) Content Values Page 22 Property Appraisal Services Proposal for: The City of South Miami December 10, 2010 Sample Summary Report ssse APPRAISAL 042p2N35 SAW tk CJTY,WA SBO2X 11150RA310ESUMA4RY BY BOItA111G R,fldav DcecW1. Ye ISO iIbAN sq. COa AU3gs2 CRY SwIt flag Stwi49 F.U0. RMlacbnC,t Cattilew EaN,OVwI Af0w4R ASOL 1120MOD P,3 , I RWlse,t0, %CoR CgrLm4 Le9gExcil,siwx VR¢b Eaft'. 00 SANIP"CITY SRC 01 SNWLE CRY RAM 3nMVUT ,n>ut„rm .iYHUURUInq -StiO C=mvuNaa,. 190 2 1,OW 131,700 7,3)0 113,500 21,680 Rapawaen< ELKOROVE,CASS624 CaC= Adamae v'aSmrarlenar ; -9oVV Ri SAMPIECITYHM.L(PP27) 191 4 3 109,813 11.990,003 640,000 11,150.010 3j28.= 101 WEST 90WNTWJN AVENUE HIDDENOTY,OR 11111 Genryv PuR OfrvmPrsa Sft t¢ Ifi,,QE A dcw 2 110,843 1z110,7W 841,200 11,263,910 3251,018 SRC OT SNWIX CRY PUKICSAFETY MIMING 1qf RvrytllaR 'dvid¢q ,JB.aYY Of PUWCS0ETY8ULDINGQ�F31) 196 5 3 134,003 10,821,003 931,008 11,69b,C00 4,958,x00 1294PUWCSAPETYW4E S PLECITY,WA 9999 wuao�ru,aR aiwx vrron =nv 1. m =oo.. amq R J.zRO Sft W"WWOT,. A Cw 1 153.W3 10.621,90 931,080 17,Sso'co1 4M.x00 5HC 04 SAIALE COIIVEIRIpR GEiRER wmmmrsovQeeam. 01 CONVENTION CENTER Q+944) 195 5 1 189fp0 25,704,010 IOEsgO 24,418,030 4A61,3W IM4CCNWNTI0NCENTERWAY SMPLECIIY,MT DOM 91Fn,eU, Po. vv <: p4iMnp 042340 YR9.591 S.vpX SR U.Ifor04: A4sd Call I lEs"o 25704,010 1,280,030 24418,0)0 4$61,030 SRC 12 SK&LE EIRE AGABEW TRARIRIG SITE v. »a .irl•u. «oaaa b a:bo 02 SAMPRE BURN LAO AND DRILL TOWER(PPi t) 196 6 4 7,008 447,00 26800 421,200 0 2010 WEST DAMT) DRIW WERWOOD,WA 12345 WPlE2 Y4M( P:nR Y1?.>W ,b &eYT p>B].9 b,YiK SRet hlkl'W! P SdcaN 1 7,X00 4x7,800 26,000 423,203 0 SRI. 39 SARPLE CENTRAL UBRARY pyRO0.q ORY :3 wvopevlyMNe OOrn p,¢W v s.GpO 01 SANPLEUBRARYEPI,n) 1973 6 3 59422 7,131,09 49p0U SPADQ1 50130,X00 S4R09REMM00KBLW UURA, TX 54321 Tr92(NN^Srpi1MAT TlLL'eII+V.(69REOaG t�£NFR0.ANRARAG£DOE52NR.. TNJKrS)t'f Y0 V VwP'ffYATPM. VHOIMpfYMMPNi: s1<igattor39: 0.¢dtamt 1 59,x22 7.131,09 9,000 6,612,CY0 60,03,90 Sample Value Comparison Report 3nMVUT ,n>ut„rm .iYHUURUInq -StiO C=mvuNaa,. P>uu. ROfne DewXM:en +cement Mw awmen as Rapawaen< CaC= Adamae v'aSmrarlenar ; -9oVV taa,bl,!>rvnce Genryv PuR OfrvmPrsa mr aA1� vCi+YNNL 1qf RvrytllaR 'dvid¢q ,JB.aYY YtlS.aYs X emx ,.,sm crlue +Oacrz ,¢roYZ wuao�ru,aR aiwx vrron =nv 1. m =oo.. amq R J.zRO Ioo.Dbxi NarQ Pro: vu, rouecnommTrnv+ r •.rouce,lRanmvaHr.couxAO.nmam+m wmmmrsovQeeam. CONOrsC�TI`PpVC`MEM. Cnv OF- Sb.M, 91Fn,eU, Po. vv <: p4iMnp 042340 YR9.591 S.vpX 19a,wo v. »a .irl•u. «oaaa b a:bo WaYGRRFSOiWNi 5`2 WPlE2 Y4M( P:nR Y1?.>W ,b &eYT p>B].9 b,YiK W YPOAP NG pyRO0.q ORY :3 wvopevlyMNe OOrn p,¢W v s.GpO ,gb.60X H , OUMa,f,R�i},f<�NEOHrv>,9.sa'. CAAPCIYVnyO,W¢G % l yEWni IW9fO+M Tr92(NN^Srpi1MAT TlLL'eII+V.(69REOaG t�£NFR0.ANRARAG£DOE52NR.. TNJKrS)t'f Y0 V VwP'ffYATPM. VHOIMpfYMMPNi: pifWiwK,YY +g11MI W.9nipp}>WIYY6.9aGFPT,q MPM.. y4/p , s,W,e,e1M095. IWlnry 392Ydi ,vF.OF> �.mo o:oox 0 a:va�.v r,.m. Pa«f .,e4P W.00s .. ,aRUC rscs,i+ePM RRC — e.w mwu¢sxvxw Pwm.o- *m.lm ,z>.vea .,, Aswan A. oR. 1 � o>a✓; n.aP.Krmm. oP... e.a ,o q eora. v.a�mm.oa«n P Property Appraisal Services Proposal for: AssetWORKS „ The City of South Miami APPRAISAL December 10, 2010 Insurance Detail Report— Provides detail information on a per building basis. This report includes, but is not limited to the following: 1) Site Name 2) Building Name 3) Building Address 4) Occupancy andlor function of facility or building 5) ConstructionllSO Classification 6) Year Built 7) Square Feet 8) Narrative Description 9) COPE Data (Primary & Secondary) 10) Replacement Cost New 11) Exclusion Amount 12) Content Value Sample Insurance Detail Report Entur q01' GAMPLERISKPOOL SNe: 002 UEMONCTRATION'ELEMENTARY SCHOOL Bu.Moil: 01 ELEMENTARYSCHOOL padltfms: CONCRETE BLOCK, bRYWAUJSTUDS =ANY. $Tme)r SaMCOa: Paatnn ' ANY CITY, tisomb ELECTRICAL flepaNRceM: 26MI MAPPRMSAL COVEREMENIRANCEWAY. TCk#Own; 2110 yor'A'A.hed: -2DJ(1 NM.o1.Sto4os',: 1 SgMam POOtaq ?: 9!,335 BaaOmene No Ad08R o*wdlons: 'NO 9ECURITYCAMERASYS7Eh9 Occupancy: SES SCHOOL- ELEMEMTARY P,3'( Type:, ST srgeL PERIMETER WALL LENGTH =2886 LF is0C/ess: 4 MASONRY NCNCOM60 -tMIX SPS Latlh6de:, W57AM GPS Lapgpude:' a31'id.34pW Flood ZORC X ElerforwAwS DECORATIVE CONCRETE BLOCK BLACK ON MASONRY RoatrAa 'KAS.METAL � MEOW PITCH, 16k MEMBRANE• FLAT PpupAMwn: CGfdCnETESrA60NGR0UNO�CONCRETE WOTING f'OUNOATiON Inwr Phkh: CARPETING; VINYL C:Aisi Fl406t ACOUSYICAt, DRYWALL. padltfms: CONCRETE BLOCK, bRYWAUJSTUDS SaMCOa: Paatnn ' ELECTRICAL eUILTdNS(CANNETB, LOCKER& BOOKOASESj PLUMSWG COVEREMENIRANCEWAY. VAGU TItlN(pNCLUSI0N3, A HEAPINWAIR CONDITIONING (HEAT PUMP) COVER ED WALKWAY RopfB ni COSY Now: UNWHEATERS BACKUP GENERATOR adlaslon Am t AIR CONOMONNG -UNIT EXTERIOR SECURITY LIGHTING 9ECURITYCAMERASYS7Eh9 Roptucmm t Cod Loss Exdustms: NORm: ROOF REPLACED -2009 AVERAGE WALL HEIGHT -- 14' ROOFSTRAM -YES Contents Value: PERIMETER WALL LENGTH =2886 LF ProneHyln The bpm: Ta tInsurable ROVA; nkM Oos9: Page 24 Property Appraisal Services Proposal for: The City of South Miami December 10, 2010 AssetWORKS APPfW$A4 10. PROJECT FEES & AUTHORIZATION Please return a copy of this executed agreement to the attention of the undersigned via fax at 215.354.1086 and the original project fees page mailed back to this office All professional fees outlined below are in US Dollars and include out -of- pocket expenses. The TOTAL investment is as follows: Asset, inventory and Valuation Services $1,000 Tagging Level and $25,000 Capitalization Level Appraisal of Buildings Valued Over $100,000 (16 buildings x $105) Appraisal of Buildings Valued Under $100,000 (36 buildings x $95) Total: Optional Services 2010 Reinventory Service ASSETMAXX Software (1 User I Per Year) ASSETMAXX Software (3 Users I Per Year) Webex Training Assetmaxx Software Onsite Training (One Session /Plus Expenses) Annual Valuation Service Annual Trending Service RESPECTFULLY OFFERED BY: ACCEPTED BY: AssetWorks, Inc. City of South Miami CU111- Christopher Krier Regional Director Signature Name Title Date Page 25 Initial Here $16,300 $1,680 $3,420 $21,400 $14,900 _ $1,500 _ $3,500 _ $600 _ $1,100 $1,500 $1,500 Property Appraisal Services Proposal for: The City of South Miami December 10, 2010 11. PROPERTY LIST AssetWORKS APPRAISAL. Unfk# oncliptim Rddnss Raof Shape RooMmh YearI t - ..._, „.,,., CamtTypa eti. Rafe 6uildme Vatue ' __ _ - Yatal7nwtad Value T�emi Dat9 fantentsValue _ Roof Cworing Covertngftegiaced Roof Yr Rlt Agt9 nFp¢cttq't on 90Po1/2010 $rt4, 001 59D7S.W. 70M Stret SOUTHAWAI, FL33t41 10l0112tlii �$ CAAneadawtccmer i0101120f0 002 617.1 SW 48Tti5T��f S0i.7THihtAMt, FL 3394? -.�N- 10!0112011 $0,4 $M7,48 `$197,000 WtiTOSks Oiftte O Gltng 10!0112010 003 4795S.W.MhAvenue SOUTH WAMI, FL 33143 'N itr1bi261t _..__mm.....�..- $7,318 $204,318 G iDlbt/zut 004 47PS nue SOUT3143 'i3TT =8F- ----$54, 10/01!2079 FWAMI, i01P7120t0 $103,500 005 4IMnue W- rame -. 10!0112011 .... •••,.•",. "••..," .. 50 $SOUT3143 � 10101/2010 $464,500 006 4706 SW. 75th Avenua SOUTH WAW, 8.33!43 it"7iN[ -. !010112611 _ - '” "- •`�".•. -, _ ._.,... SO 5454, C S 007 4796 S:W. SOUTH MIAUCt3$1819008 - -. -.-.-- _,___..:.� .................... S122.T6 EAV�ft SOUTH AA 009 I IENNtS PRO SHO M 88WRED ROAD - SOUTHAMAIM, Fl. 33143 j.'.' 1010112016 16l0112tlf1 $1,tOti,00 .,w.:..•.w �- ,.,...-.. «^ �.m$ S1.106. A EB FASML PARK . 2 GAZE It $63, 010 WD RED ROAD SOUTMMIAMI, FL33143 f52 tiC . —_ IOt0i20H -_. �...•` "..,...••....•- ..,... S65,0 Oti OANTEa FASKMLL FAR -6 HAft TW TENNIS ,.. em.- .,.,"r.,rw,.,.r.,�. -., 86OOREDRbAD.- SOUTH MWM, fl. a3143 ibf05l2MD $S23 5110 r -- u.. -.... _-- .,_ «........_____ $123, - 1010112011' $ Page 26 Property Appraisal Services Proposal for: The City of South Miami December 10, 2010 AssetWORKS 1701E %A Eisscriptton Ad3ress Year Wit �.�_,.,.• CWtstTYpe Eff. Uatr3 Tarm Gate BUTI&DE at0e �Ca�trts Vatue I Totakha=od V.NUe Itnof Shape Roafpitch RoofcoWriira CoYMrSI IpWad R00fYr Rtt 012 OASNTEBF L[L PA -G '(G; 66WREdRRA6 SOUTH MIAMI, FL 33143 iG"' "irEme f0lOt /2010. 1010712011 S104r �...__...._._.__.__..5 $104' 012 TE &FA CELLLO! , NUY TOMG 800 RED ROAD 40101"2010 S63,0fA SOUTH MIAMI, FL 33143 401tl72Dii�� 014 . k 'L6T 1 IK E } VA5 SW K STREET SOUTH MIAMI, FL 33T4 tUt • FYAme• 10!01 /2D70 $3f,Oq'1 _••� »•_ ,._ „.._.- .— .�._._ F0t072011 _ µSC 531, ` . 055 D Y EiS 6445 SW 81 STREET SOUTH MIAMI, FL 33143 "'('19 =JM 10/01/2010 _ 10/09"2017 $70,769 �...._- .....____....'__•$ S73,769 016 PAL_P5RpARK•PJEL6 STORAGE BUILDING W5S'M 81 STREET SOUTH MIAMN, Ft. 33T43 iS2 =� 10121/2010 10/01/2011 $48,500 .. ........W.. »._...._...._.,..._T $45. 017 (' p f'UOTOAU.STORA BEDG 6701 SW GTLH AVENUE SOUTH MINA, FL 33143 Tg ~� 1010il2070 .....:....... 10 /09i)'bii S7S;OfV ......�...«...»......_......... 545x730 5126,73 019 O A 5 R00 67018W 67TH AVENUE SOUTH MIAMI, FL 73143 /0 /O1R010' 10/6172011 $3310D0 �Si9,50 014 P HO E 6701$W 67TH AVENUE SOUTH MIAMI, FL 33143 - 113' -7M 10141!2010 10/01/2611 $1072Q _. "�_ $9,t4J $118x35 020 P ac P YR rv6 4701 SW 671H AVENUE SOUTH Mt/�A'd, FL 33143 ��Framo 101012610 .._-.-...__. ....... itl1tlf12091 526,00 ......_.._._..........__..._... 50 $26, _T— 021 P PARKl4 YFryl rAe 6761 SW 67TH AVENUE SOUTHMIAMI, FL 33743 _ ' 152 -r-1f� 10 10112090 10161 /iAti $31120 ._._..w.�_. ............._�.. $3,12( 027. PAV+2:9 PARK l3IIagG S 6701 SW 67TH AVENUE SOUTH 0041, FL 33143 : Nom.. 10t01J2010 ,.- •-- .. -•._ 9dl01/20f S 578 _, ........_.._.. »_............... $78 Page 27 Property Appraisal Services Proposal for: The City of South Miami December 10, 2010 AssetWORKS AP.PkAtSAL UnftO Dost -nw&i Address Ad RoofSh.Pp RoafMah Year "t _ ----- 4an$tTY EO. Soto __ Term Doke 03tidt evalm Contents Value Totaflnsla�od Valuo Roof Covering Cheering ReQlacad RaoFYrAlt hR m tmt 10!01(20@ $13, . 023 6701 SW 67TH AVENUE SOUTHWAMl,f133143 ”' -132' ______. tO /Of /ZOft . ___..._��_.�. „......_.._....... $ 513,Op PA6MER PAR -POW FrOF IOLT HIGH 10101/2010 $16. 024 6701SW67THAVENUE SOUTHM1AMi, FL 33143 ..�i52 .. .., ....... — 10101/7.011 SO S16,90 RESi1iDOh 8L0 101011201 $84.6! 025 6701SWOTHAVENUE 30UTHMIAM7, FL 33343 ,..X10...» _.. 10(C1}2017 _..___..__.._.. - -, -'$o 584.60 026 Aud -I - 9404 6701 SW 67TH AMTS SOUTHMiMil, FL 33143 '- Fi §-3- ...- f0(01/2G10 $5;000 ._.._._._ _..,________._ 10101tZ011� v50 554.00 C P A t 101b1 /2010 $0 027 5900501 59TH PLACE SOUTH t(4MU, FL 53143.. F19-.TM. �.��.�.�.....�'.•• 1tlPoi /20f1 -._.�, ......_..,. ... $2&,665 $2$,665 BREWER PARR -2 RACW RTS 10/0112010 $28,665 028 - 630050156TH$(REkT 'SOUTH MLAq, FL 33143 - li'9=7hi ""._..._..._.. ............ ......_........,...,_.,..,.__,_ 1D10117.611 $A WILLs' ' BREWER PARK ^ 1/2 BA KETBAI OURT 10/01/201 513,000 029 '. MOW 5GTH STREET SOUTHMTA{h FL 33143 -'ti4 -fir 10/0/2011 _,......._.._.. r_.._... -39 $13.00" BRE1% -ER P ^ PLAYG OU 3 10/0117.010 $34,125 03Q - 6300501 b6TH STRE131' .SOUTHMEAMi, FL 38148 1S'd -1-_ - _,,._..,... tO /Oi/201f�- ..„ ......... .......___._.._ 534,127 BREIY RP RK -48ERC 10101120f0 $1,360 1 031 69l SV(56TH STREET' SOUTH MIAMI, F4 33M143 132' HC 10101/2011 ._._...._.. $ $1,5 8RE1yER PAM - ZBBQGR 10 10112030 $5 032 63OOSw%THS7REET SOUTH WAMI, FL 33143 —{ .. ....... .._. 10/01/2011 �- „- ..,.,- .._..._.._� _ $YL BREWERP ft -2 3SiS`�011 WPM $52, 033 033 63005W56MIRREET SOUTHMIAM, fL 33143 -- M-^ - -^.•.— 1010112057 -- ...-- .....__.__ $52,. Page 28 Property Appraisal Services Proposal for: The City of South Miami December 10, 2010 se$ APPRAISAL, unit DpcdpUnn Address Raaf SAayse Roof Pitch Year6Nik µ• •�... ConstTypa Elf. Date _ BW1dfngWuO Total MsumdValue Tartu bate .- •_Eontorft Va Roof COVerittg CoYel'(h$rceplaGed RnptYr Blt 034 eAE }YER PA(+l(- 46Of'T DF IPFT HSGH F@14E 63DOSYl%7HSTAPkI` SOUTLHIMAMG PL 33143 10101!7010 i0 /Dt /'2015 $r, SO $7r8 035 A - 63005iY 96114 STREET SOUTHAAAM, FL33143 `($'2" =1JE" 10101120ib ............� .... 70f071Z1F11 S; .... ...............w...,.......,.._ S $3,40 036 IC� 6300 SW 56TH STREET SOUTH MIAW, FL33143 .10/0102010 51,3&56 037 M A Y PA I N11Y CEftlTER 6701 SW 58 PLACE SOUTH AMA44, R. 33143 ri1_ -M1 10!01!2010 —__ - .10101!2011 5360, 038 HOPE BUTLE ATYITi CENT ER GOT 5W 58 PLACE SOUTH AMAMI, FL 33143 TT$="J 1010117070 fava—,OtT $220,5 039 F. 1P0 CES 6 A V 5975SUNSETDRIYE SOUTH AWJAI, rL 33143 JAL, 10101 /7.010 T0001/2INT -- -- --� 532,. 040 CI P UC 6130 SUNSET DRIVE SOUTH MIMI, FL33143 1010112010 t7207T 53,47O.OP $3,865,477 $39$,47 041 GY 1 0130 PIMET DRIVE SOUTHAMAMI, 833143 AL 10101!2010 ibJo1l201t $438,0 SK7 5494,70 042 SOUTH YJAA OA CERTERf GYM 5800 SW 66 STREET;' SOUTH MINAS R 3314 iD /Glf2610. ."•'^^ 10(07!2017 $4,160,000 -- �- $390,000 "Y" '"�" $0.5hUs 043 A A! 1 A J L. 4390 SW EEt 66 S7R SOUTH AMAMI, R 33743 ••.194- J:9i -` 101011ZO10 16 /Ot /ZA11 $795,0Fi _�.._._.___,.�.__.,._.5 5495. •044 ! 72205Y1615TCONtT SOUTHMIAAiY, 1`03143 W011ZOt0 9070tJ2017 $19,50 ~$ $19,500 - Page 29 Property Appraisal Services Proposal for: The City of South Miami December 10, 2010 Asset 8 .RKS APPRAISAL Unit N Oescrfpi n Address Roof Shape — .- ftouFPRf h Year Quilt �"� YPQ Court T9P® Eff. pate Bultding Yalut 0 Term -ba4b — �Confotiis Valuc _ Total insured Value Roof Covering CWCrltw Rwowd RoofYr Bft MARSHALL WILLM%ON PARK f GA7£00 YOitl1 /201 565,0 046 SOUTH MIAMI, R 33143 10101l2a11 $ AM nfP R 'NOAN S Ne' 1010112010 $32,50 046 6121 SW 65 STREET SOUTH fAM;I, FL 33143 " 4092' -7T i0lOtlxdii �� ..,.._ .............._. 532 M4ASMALL WILMMON PARK 3BENCHES 1010112010 $1,17 047 4121 SW 68 SYTtEEr SOUTH MAN, FL 3314.1 .: ._ ..._.,.. _..._..........,,_..,._._,_.��_ 7010172011 SO $4,17 t a 1, flN MK / 4 MCP71C'i 8 Y01047xOt0 53,7 048 6121 SW 68 STREET SWTH MAW, FL 33145 i�M.�w 1010f12011 $ 'IAN SMITH PARK REWENCE SLOG IO/Of /2010 $253,000 049 7800 SW 59TH AVENUE SOUiHMG<MI, FL33143 ' . _,� —_ 10101/20f1 .. __......_�.- .....m v �- $0 5243, ALLAMERICAPA 13 CNIC TABLES 1010112010 $7, 050 6820 SW 64 AVENUE SOUTH MUMd, FL A3143 ' 1010172011 -- _._....._.:.._... �S S7, GIRL 0 PROPE T 1010512010 $130,00 051 660959/ 660959/ 60 STREET SOUTH Whit, FL 3314a �._� .____.._... 1010112411 _.. _.___.__».,.__ ................. r' $130, '�- PAR HG GARAGE 10/01/2010 052 SVi 58TH COURT rz Sw 73RD STREET' SOUTH MIAMI, Fi3n4g ..-ig: W.._ 10 /01(2011 — Y$ Total!. $17,899,194 51,089,792 518,948,986 Page 30 ra r� ¢ J`-v dadriat J ppraid Company Corporate Office Two Gateway Center 603 Stanwix Street, Suite 1500 Pittsburgh, Pennsylvania 15222 412 -471 -2566, 800- 245 -2718, Fax 412-471 -1758 www.indappccom Keith A. Lalley, Regional Sales Manager 440 -885 -3147. Fax: 440 - 885 -0007, Email: klalley @indappr.com J,ndadrial Jpprakd Company z A :.a OM 412A71-Z565 WIG GuelvkxLFi:[fx 8063452i1U EO)S+R'.wix byrsR $tVG 1500 Fiac.'412Aii.1r`- PAkbSgb,P,; rylrum'a 15iII wmvii0a�p,[art, December 30, 2010 Mr, Alfredo Riverol, Chief Financial Officer and Mr. Pablo Velez, Purchasing Manager City of South Miami 6130 Sunset Drive South Miami, Florida 33143 Dear Mr. Riverol and Mr. Velez: In accordance with your request, we are submitting our proposal to provide an appraisal for the City of South Miami for fixed asset accounting control and insurance valuation purposes, Under the terms of our agreement, we will conduct an on -site inspection and appraisal of the buildings/structures, site improvements, fixed equipment, machinery and movable equipment associated with the property locations in reference to the Property Schedule provided which Is included in Addendum No. 1 of the agreement. The report will be presented in our Property Inventory and Accounting Cost Record format which will provide a record of assets in computerized form. This presentation is designed for the continued maintenance of effective property control as well as providing a depreciation study for all fixed assets in compliance with GASB 34 requirements. The depreciation study is based upon actual or estimated acquisition cost and year acquired. Applicable to insurance values, our certified report will establish the current Reproduction Cost New and Sound Insurable Value (Actual Cash Value) of the properties appraised. When our offer is accepted, please sign, date and return the agreement to my attention. Upon receipt, we will proceed promptly with making arrangements to schedule the on -site inspection. If you wish to have us furnish your Insurance agent or broker with a copy of the appraisal summary, please complete and return the attached Form 311, agent authorization. Due to the confidential nature of these figures, they will be released . only with your written consent. Should you should have any questions concerning our offer, or the anticipated service, do not hesitate to call me at 440- 885 -3147, Fax 440 - 885 -0007 or Email klalley @fndappr. rom. Thank you for considering the professional appraisal services of Industrial Appraisal Company and the opportunity to submit our proposal. We look forward to being of service to you in your valuation requirements. Very truly yours, INDUSTRIAL APPRAISAL COMPANY "1(,(/W a, O -''&/y Keith A. Lalley Regional Sales Manager KAUdmd 913411db68 Tw0GA1EWAYCSME4 2042dS2i ;a 609 ;ueR sYae 1500 fiat 9i3 -0p §1758 PA3�v�,, PCiwylviniS 15EE2 WvµNE9PW.cn+,, APPRAISAL AGREEMENT The Industrial Appraisal Company hereby proposes to provide inventory and valuation services for the: City of South Miami 6130 Sunset Drive South Miami, Florida 33143 PROVISIONS AND SCOPE OF APPRAISAL The appraisal reports and services are to consist of on -site consultation, data collection, inventory, valuation, and cost analysis of the fixed assets of the City of South Miami for the purpose of preparing a tabulated schedule of fixed assets including a depreciation study related to actual or estimated year of acquisition and acquisition cost. This schedule is designed to conform to the requirements of GASB 34 as it pertains to depreciation. Supptementally, an opinion of the current insurance values of the buildings and equipment will be provided. The fixed assets to be identified and recorded will include selected buildings/structures, fixed and movable equipment. The applicable property locations are in reference to the Property Schedule provided which is included in Addendum No.1 to this agreement. II. INVENTORY AND APPRAISAL PROVISIONS The data for the proposed asset management system and the insurance valuation report will be developed by physical inspection, inventory and cost analysis of all applicable assets. A. Buildings /Structures The buildings /structures will be valued as a unit -in -place for cost accounting and insurance valuation purposes reflecting specific data elements relating to dates of construction or acquisition, original cost allocation, square footage, useful life, and reproduction cost new. Building component classifications will be comprised of General Construction, Plumbing, Heating /Air Conditioning/Ventilating, Electrical, Sprinkler System, Roofing and Fixed Equipment allocations. B. Site Improvements — (Insurable and Uninsurable Site Improvements) The site improvements will consist of: Lighting, Fencing, Flagpoles, Signs, Parking Lots, Sidewalks, Curbs, Retaining Walls, Property in the Open, Etc. C. Movable Equipment Movable equipment will be inventoried on a building, floor, departmental and room -by -room basis and will be segregated by asset class and between major movable equipment and other movable equipment. Page T December 30, 2010 Appmast Agreement City of South Mlami 1. Major movable equipment will generally include individual items with a replacement cost exceeding $1,000.00 applicable to insurance and $25, 000.00 capitalization thresholds with a useful life of one year or more. Certain items /systems below the unit cost standard that may warrant special property and cost control will be considered Critical Control Assets. Such items (CPU's, Printers, Monitors) may be designated "Critical Control Assets" in advance of commencement of the inventory. 2. The remaining movable equipment, designated as other movable equipment, will be inventoried on a room by room or by building basis, grouped and valued by asset class. Data elements relating to dates of acquisition, acquisition cost, useful life, and replacement cost will be developed "at average" by asset type for each location segregation. Licensed Vehicles: Licensed Vehicles may be included in the fixed asset record based on information to be supplied by the City of South Miami. Vehicles should be reported with Vehicle Description, Manufacturer, Model, Vehicle Identification Number (VIN), Cost and Year Acquired. III. REPORT PRESENTATION The capital asset report presentation will include all fixed asset classifications currently scheduled or pre - designated by the City of South Miami and will be prepared in conformance with Industrial Appraisal's Property Inventory and Accounting Cost Record form. A. The report(s) to be provided will include: - Letter of Transmittal - Building Schedule Index - Departmental Schedule Index - Insurance Valuation Summary - Recapitulation Summary by Asset Code - Master Detailed Report B. The Master Detailed Report will include the fallowing data: Building Identification - Floor/Room/Area Code - Asset Class Code - Quantity - Description - Date Acquired - Life - Reproduction Cost New - Acquisition Cost - Accumulated Depreciation - Annual Depreciation - Salvage Value 1. Acquisition Date and Cost (Buildings/Structures The dates of acquisition and acquisition costs of buildings/structures will be developed by the appraisal staff through use of data to be supplied by the City of South Miami and should include architectural cost breakdowns, renovation projects and any records of site purchases. In the absence of actual costs, Industrial Appraisal Company will utilize reverse trending indices applied against current replacement cost calculations. 2. Life: The life schedule for fixed assets conforms to recommendations by GASB Statement 34 implementation as indicated in Addendum No. 2. Any exceptions required by the City of South Miami must be made prior to commencement of the work. 1 Depreciation: All ma jor fixed asset items recorded will be capitalized and depreciated on a straight-line basis utilizing the half -year convention computed as of a December 31 fiscal cutoff or as otherwise specified. 4. Salvage Value The estimated amount expressed in terms of money that may be expected upon sale or other disposition of an asset after it is no longer useful to the owner and is to be retired from service. Salvage value will be computed by classification and calculated using the schedule indicated in Addendum No. 2. Page 2 December30, 2010 Appraisal Agreement 00 of South Miami IV. V VI. VII. Page 3 PROFESSIONAL FEE The total fee This fee covers work under this agreement only, and such items as testimony or expansion of the appraisal for purposes not specified herein diem rate of $1,500.00 plus applicable expenses. BILLING PROCEDURE I conferences, court be invoiced at a per The fee quoted for services to be provided currently will be progressively billed as follows: 60% of Appraisal Service Fee due upon completion of the on -site fieldwork Balance.due upon delivery of the completed appraisal report Unless special arrangements have been made all progressive payments must be in hand before the appraisal results are released for delivery. This agreement may be terminated at any time, however, accumulated fees and costs incurred to the point of termination will be billed through the active period. ANNUAL SERVICES The Industrial Appraisal Company will provide annual maintenance service for both the updating of the Property Inventory and Accounting Cost Record and the Report of Insurable Values, A. Fixed Asset Report Updating Industrial Appraisal Company offers to furnish annually a new fixed asset schedule that will reflect the additions, deletions and transfers that have been reported to the Company for the previous year. New depreciation data will be calculated. In addition to the revised master report the following supplemental reports will be prepared. Current Year Capital Additions by Building Current Year Deletions by Building B. Insurable Values Updating A report of updated insurable values will include a new appraisal summary reflecting the current Reproduction Cost New and Sound insurable Value of the buildings and equipment. ANNUAL SERVICES FEES Annual Updating of Property Inventory and Accounting Cost Record ......... ........................$290.00 (Due First Anniversary) Annual Updating of Insurable Values.. ... ........... -- . ....... . ........... .................... ---$450.00 (Due First Anniversary) PROOF OF LOSS SERVICE In the event of a loss covered by insurance, provided immediate written notice is given to our Corporate Office, and our Annual Revaluation Service is in effect, the Industrial Appraisal Company will provide updated values, for preparation of proof of loss, of the appraised property as of the date of the loss. AppralsalAgraement City of South Miami December30, 2090 OPTIONAL SERVICES Presented as Optional Services and additional fees, Industrial Appraisal Company is offering to include the following: Provide Tagging (including Tags) of Movable Equipment The movable furniture and equipment items warranting specific property control with a current replacement cost exceeding $1,000.00 can be physically tagged and reflected in the completed report. Tags will be of vinyl pressure sensitive type with bar code identifier and will be affixed neatly in a uniform manner in accordance with existing appraisal standards consistent with those outlined in Addendum No. 3. The Industrial Appraisal Company will not tag surplus, obsolete, non - functional, stored or otherwise inaccessible furniture, fixtures or equipment These items may be valued as a group using an estimate based on the observations of the appraisers or as otherwise directed by the City of South Miami. The fee to provide Tagging (including Ta s of Movable Equipment with a current replacement cost al : o r exceeding $1,000.00 will bean addition o a, Oa o Provide Research Necessary to include Land Data Land is not a depreciable asset but should be included in the fixed asset record based on information to be supplied by the City of South Miami. Its inclusion in the study requires historical cost, date acquired, parcel number and lot size. In the absence of historical cost information, the current Market Value should be provided for the parcels. Industrial Appraisal Company will estimate a cost utilizing reverse trending based on custom indices. Where cost information for land is not available or provided, the Industrial Appraisal Company can provide the research necessary to include land data to satisfy GASB requirements. A separate fee consideration of r J • will be required to accomplish this additional work. Provide our Visual Fixed Asset Control System Software NFACS) The Visual Fixed Asset Control System SoftwareNFACS can be purchased on electronic media to provide for the maintenance of the Property inventory and Accounting Cost Record. It is a PC -based software which can be accessed by multiple users provided the Software is on the server and at/ users are on the same local area network. This software is compatible to al/ Microsoft Windows 95, 98, XP Professional, XP SP3 and 7 32bit workstations. VFACS Software includes a Support and Maintenance Agreement whereby the Industrial Appraisal Company's Information Technology Department will provide telephone support and coordination services as required. The fee to provide our Visual Fixed Asset Control System Softwar VFACS is VFACS Software includes a Support and Maintenance Agreement for the first year and charge of i�2w pe Y iafter initial year. Page December30, 2010 AppraisalAgreement City of South Miami OPTIONAL SERVICES (Continued) ®B B d Provide Microsoft Excel Data File (Spreadsheet) The Industrial Appraisal Company's (Excel File) spreadsheet is developed from the Internal Data File used in producing the appraisal report. Data elements reflected on the appraisal report are included in the spreadsheet. The City of South Miami may edit this file as their in -house system or build an interface with an existing system. The fee to provide the Microsoft Excel Data File (Spreadsheet) will be an additional RM Page 5 Deaember30, 2010 Appraisal Agreement City of South Miami CONDITIONS The appraisal will not include land, landscaping, books, valuable papers, fine arts, consumable supplies, intangible assets, or property of third parties. In the event Industrial Appraisal Company's services are requested to include items not covered by this agreement, these services shall be negotiated between the City of South Miami and Industrial Appraisal Company. Performance of this contract and fees developed hereunder are predicated upon free access to the property and required information and available data to be provided promptly as requested. Any exceptions to our standard life schedules, codes, salvage values, etc, will result in additional charges. Terms and conditions on purchase orders issued to Industrial Appraisal Company for authorization are for the City of South Miami's internal use only and shall not modify the terms and conditions of this agreement, addenda, or related documents. The Industrial Appraisal Company is not an accounting firm and we rely upon mutual cooperation with the City of South Miami in developing an accurate accounting database that will meet GASB 34 requirements for compliance. Page 6 ,9,,,G.mmf.,4pp,,;,a(�„p,,,y becember30, 2010 ApprafsalAgmement City of South Miami ACCEPTANCEIAUTHORIZATION TO PROCEED Neither party to this contract is bound by any promise, term nor condition, either oral or written, not incorporated in this instrument. Acceptance of this Appraisal Agreement also indicates acceptance of Addenda. This offer for appraisal services expires after ninety (90) days at which time it may be renegotiated. SUBMITTED this W' day of December 2010 INDUSTRIAL APPRAISAL COMPANY TWO GATEWAY CENTER 603 STANWIX STREET, SUITE 1500 PITTSBURGH, PENNSYLVANIA 15222 /'Ix 7 Keith A. Lalley Regional Sales Manager ACCEPTED: CITY OF SOUTH MIAMI 6130 SUNSET DRIVE SOUTH MIAMI, FLORIDA 33143 Signature Print Name OPTIONAL SERWCES ACCEPTA NCE: (Please Initial) 91-M Provide Tagging (Including Tags) of Movable Equipment with replacement cost exceeding $1,000.00 ......... ......... .................. ................. .... ...... .:rr r+, Provide Research Necessary to Include Land Data.. . ........ ............. ' s e ° ' - . as e Pro vide our Visual Fixed Asset Control System Software ( VFACS ) .......................... (includes Support & Maintenance 1" Year, Charge of$2WIYearAker lnifial Year) ®a a Provide Microsoft Excel Data File (Spreadsheet). ......... -- . .......... ........ ' r e 1 Page 7 AppraiselAgmement City of South Miami December 30, 2010 Properties to be Appraised Page a ,%jwwdApp,.— IC,,,paav December30, 2010 AppralsalAgreement Addendum No 1— Properties to be Appraised City of South Miami ftefF r!f Property Schedule Agreement Period:10 /01 /2010through 10 /01/2011 es Euru Cfty of SauEh Mrama uuupnrZS7ausr Agreement No.: PK FL1 0132021 10 -01 Agency: Broom O. Broom, Inc. Unit # Description Address Year Built Const Type Elf. Date Building Value Term Dab; Contents Value Total Insured Value Roof Covering Covering Replaced Roof Yr Bit Roof Shape Roof Pitch Auto Inspection Station 001 5907 S.W. 70th Street SOUTH MIAMI, FL 33143 511" - MNC "' 7'1017'10 E77 $44,000 CAA head start center 10/01/2010 $442,OD0 002 6121 SW 68TH ST SOUTH MIAMI, FL 33143 711 -- fd};IC — ... -__— 10/07/2017 _..— ._.._._..._... w. _ $5,487 $447,487 PW is Works office Building - 10/01/201 $197,000 003 4795 S.W. 75th Avenue SOUTH MIAMI, FL 33143 '" � t -�R -' —_._� 10101/2011 _.�.--._..,_._._ _..._. $7,318 $204,31 004 STORAGE /MOTORPOOL OFFICE 4795 S.W. 75th Avenue SOUTH MIAMI, FL 33143 -� - -- — 131 • FR 10/01/2010 ---- _..._.- 10/Ot/2011 $54,000 _,_...__..._..__._.__._..__.._ $0 $54,00 SOUO WASTE BLDG 1010112010 $103,500 005 4795 S.W. 75th Avenue SOUTH MIAMI, FL 33743 105 €'came - `�" "__._.... 10/01!2011 .__......� —._.__ .� ��$0 $103,500 CI Y GARAGE 10101/2010 $454,500 006 4795 S.W. 75th Avenue SOUTH MIAMI, FL 33143 ..5.i4.�.HC .._. _....._,.,�....- 10101/2011 __..�....,._._. _.._...__ SO $p54,500 007 CITI"5R I S 4795 S.W. 75th Avenue SOUTH MIAMI, FL 33143 ..._ 114 - Jth " 10/01/2010 _�.___..__ - 10/01/2071 $63,000 ....._— _—__'--.,........._._ $59,267 $122,267 008 POLICE STORA E BLDG 4795 S.W. 75th Avenue SOUTH MIAMI, FL 33143 ..__....... 775 -.IM'" 10 /01 12010 ...._..._- 10/01/2011 $18,900 �_____...__..___... $0 $18,900 DANTE B. WELL PARK / TENNIS PROS OP Q RE TR00 10101/2010 $1,106,000 009 8600 RED ROAD SOUTH MIAMI, FL 33143 ..1'31 .;.FR ` 10/01/2011 $0 DANTE 8 FASCELL PARK - 2 GAZEBOS 10/011201 0 $65,000 010 8600 RED ROAD SOUTH MIAMI, FL 33143 �75Z - PfC 10/Ot/2071 ........ S0 $65,00 Ott D TE B FASCE L PARK - 6 HAR TRU TE HIS COURTS 5600 RED ROAD ,,,�, �� SOUTH MIAMI, FL 33143 _ _ 152 - NC 10!01 /2010 ._.._..... 10/01!2017 $123,500 ..._....___._ . ............_._.. $0 $123,500 rejrre Property Schedule Agreement Period: 10/0112010 through 10/0112011 Covfi n"NTAL City Of South Miami INSUrtw,Nrmusr Agreement Mo.: PK FL1 0132021 10 -03 Agency: Brown Tx Brown, Inc. Unit t/ Description - Address Year Built Eff. Date Term Date BuildingValuo '• M. Contents Value' Total Insured Value Roof Shape Roof Pitch Const Type Roof Covering Covering Replaced Roof Yr BIt DANTE B FASO LL PARK / PLAYGROU D (S6,500 10101IZ070 $104,000 012 %600 RED ROAD' "" SOUTH MIAMI, FL 33143 --- ••� - - -• 101 • Frame • • � 10/0112011 � _ ^ �� $0 $104,000 DANTE B FASCELL COMMUNIV STORAGE 10/01/2010 $63,000 013 8600 RED ROAD SOUTH MIAMI, FL 33143 __131. - fk _..10/01/2011 ______._...._�____._.$0 $63,000 FUC S PARK PAVILION ($4550 CON ENTS NC DED) 10!0112010 $31,000 014 6445 SW $I STREET SOUTH MIAMI, FL 33143 11 - -frame ____._._..._.. 10/01/2011 $0 FUCHS PARK PLAYGROUND £t SWING SETS 10/01/2010 $70,769 015 6445 SW 81 STREET SOUTH MIAMI, FL 33143 .....___..,._ 119 - JMu 10/01/2011 .. _ .. ...._.....__....,. �_ $0 $70,769 P LMER PARK - FIELD STORAGE BU1 0 NG 10/01/201D $45,500 016 6445 SW 81 STREET SOUTH MIAMI, FL 33143 _�_..__._... 152 - NC _.._.__�_, 10/01/2011 ,.____.._...___.•_._.._........ 50 $45,500 PALMER PARK FOOTBALL STORAGE B DG 10101/201 $75,000 017 6701 SW 67TH AVENUE SOUTH MIAMI, FL 33143 114 - JM - .... 10101/2011 .__...___._.._.__.__.._.__..... $45,730 $120,730 A ER PARK FOO BALL STORAGE ROOM 10/01/2010 $33,000 018 6701 SW 67TH AVENUE SOUTH MIAMI, FL 33143 .- ..- -'—" -- 119 -3M --'----_ ....._.__._.._._,----_.._.__... 10/01/2011 $19,500 $52,500 PALMER PARK FIELD HO S 10/01/2010 $109,205 019 6701 SW 67TH AVENUE SOUTH MIAMI, FL 33143 "' "719` =' JM „” "'"•"`�•"_ „_ 10/01 /2011 _._._.,_..___,._,,,._.._._.,,,_ $9,147 5118,352 - PALMER PARK PLAYGROUND 10101 /2010 $26,000 020 .6701 SW 67TH AVENUE SOUTH MIAMI, FL 33143 _ . —._ 101 -Frame .,_______ 10/01!2011 _._.__..._.._._.__.._.__�., $0 $26,000 PALMER PARK 14 PICNIC TABLES 10/01/2010 $3,120 021 6701 SW 67TH AVENUE SOUTH MIAMI, FL 33143 - ....18.k.0 . ._.___.,.._.......__ 1010112011 ......._,_.__...._._...._.._.__ SO 53,12 ALMER PARK / 3 BBQGRILLS 10101 /2010 $780 022 6701 SW 671H AVENUE SOUTH MIAMI, FL 33143 ... -152 HC_. .__.__.�_. __....... ._......._..._...._...._._..... 10/01/2011 $ $78 RO�sl(d did Property Schedule Agreement Period: 10/01/2010 through 10/01/2011 OM N 7 iffy of South Miami INSUAAN(E7AUSf Agreement; No.: PK FL1 0132021 10 -01 Agency: Brown & Brown, Inc. Unit# Description Address Roof Shape Roof Pitch Year Built ..- .. -.- - -. ConstType Eff. Date __... Term Date Buitding Value ._____ ._ ,.,__. Contents Value Total Insured Value Roof Covering Covering Reptaced Roof Yr Btt ALMER PARK ( 1200 FT OF 5 - IGH FENCE 10101 /2010 $13,000 023 6701 SW 67TH AVENUE SOUTH MIAMI, FL 33143 152 : -WC - -- -• - -- TO /01l2Oil • -- - _.__._....__ —.. _— n~ $0 $13,000 P R PARK • 1000 FT OF 101- T HIGH FENCE 10101l2o10 $16,900 024 6701 SW 67TH AVENUE _ SOUTH MIAMI, FL33143 - -•i— rah -�C— -- - -•-•^ 10/0112011 -•- — _.,....`..._— ___....$ $O $16,90 P ER PARK • RESTROOM BLO 10/01/2010 $84,600 025 6701 SW 67TH AVENUE SOUTH MIAMI, FL 33143 • °" 119 --JM " "-_..._.._.. ._:...:_.— tOJOt12O11- _.___...,- .�...___._. $4 $84,600 PALMER PARK - CONCESSION BLDG 10/01/2010 $54,000 026 6701 SW 67TH AVENUE SOUTH MIAMI, FL 33143 -- 717dti_ ___ ..___....__........__..._ 10101!2011 —__.._ $O $54,000 tr 1 O FILE /POLICESU STATION 10/01/2010 $0 027 6900 SW 59TH PLACE SOUTH MIAMI, FL 33143 119 -7M _— ........... ...__.._.,.— 10/01/2011 .____........_. -.._ $28,665 $28,665 BREWE 2 PARK - 2 RA Q ET A�TS 10/01/201ol $28,665 028 6300 SW 56TH STREET SOUTH MIAMI, FL 33143 .....t1g:. ... ---I 10 /Ot _....... J2017 .._ _ .. _...__. »._......„,.._.._..._.. $ $28,665 BREWER PARK- 1/2 BASKETBALL COURT 1010112010 $13,000 029 6300 SW 56TH STREET SOUTH MIAMI, FL 33143 779'= JfC -- -70(01 J2011_ ........ -.. - - - -- -- . _ -__. -. _ -. $0 $13,000 BREWER PARK - PLAYGROUND AND SWING SET 1010112010 $34,125 030 6300 SW 56TH STREET SOUTH MIAMI, FL 33143 .- ._....w_.__ 152 - .,_.___......_ 10/01 /2011 ..._...._..— _._....___.......,. $0 $34,125 B EWER PARK- BE CHES 10/01 /2010 $1,560 031 6300 SW 56TH SPREE( SOUTH MIAMI, FL 33143 .....__ —_.__. 152 - NC _.____...__ 10/01/2071 .._......__._-- __._.__.__....'. $0 $1,56 BREWER PARK -2 BBQ GRILLS 10/01/2010 $520 032 6300 SW 56TH STREET SOUTH MIAMI, FL 33143 137 ._- ...._ —._ 10101!2011 _._ ..._..._..__...__.._.....___... $0 $520 BREWER PARK -2TENNIS COURTS 10/01/2010 $52,000 033 6300 SW 56TH STREET SOUTH MIAMI, FL 33143 .....:9 -J�i .. .—.---__ 10lO1120N ..._._.._._.�____.__._...._.,.. $0 $52,000 Le e _ Property5chedt9le Agreement Period: 10101/2010 through 14 101/2011 GRA M City of South Miami Agreement No.: PK FL1 0132021 10 -01 / Agency: Brown 6: Brown, Inc. Unit tE Description Address Raof Shape Roof pitch Year Built Covet Type Eff. Date Bull d qg Value Total Insured Value Yalue� Term pate Contents Value Roof Covering Covering Replaced Roof Yr Bit BR ER PAR - 460 FT OF TUFT HIGH FENCE 1111!11 0 $7,800 034 6300 SW 56TH STREET SOUTH MIAMI, FL 33143 10/0112011 $0 BREWER PARK - 360FT OF 5FT HIGH FENCE 10/01/201 - $3,900 035 6300 SW 56TH STREET SOUTH MIAMI, FL 33143 ' 75Z -RC •- """'"" '""'" 10/01/2011 "__,..�.__.------ ._._...... $0 $3,90 BREWER PARK -2 PICNIC TABLES 10/01/2010 $1,560 036 6300 SW 56TH STREET SOUTH MIAMI, FL 33143 152: NC -- •_,.._.._.__._.. 10101/2011 $ $1,560 MURRAY PARK / COMMUNITY EN ER 10/01/2010 $360,000 037 6701 SW 58 PLACE SOUTH MIAMI, FL 33143 117 • MNC 10/01/2011 $0 $360,000 HOPE BUTLER ACTIVITY CENTER 10/01/2010 $220,50 038 6701 SW 58 PLACE SOUTH MIAMI, FL 33143 __._____ . 119 - JM .__._.._..._-..._._. 10/01/2011 ...._._..___- ._...,- .,....._... $0 $220,500 OFFICE POLICE S BSTA ION 10101/2010 $0 039 5975 SUNSET DRIVE SOUTH MIAMI, FL 33143 "" f 14 = JM — ..__.._..�,.. 10/09/2011 __....__.._..__.._._._.._.._._ $32,500 $32,50 �T CITY HALL 1 POLICE 10/01/2010 $3,470,000 040 6130 SUNSET DRIVE SOUTH MIAMI, FL 33143 __..... -. _ 91 - Mw _..- ___.._.__ 10/01/2011 __._..._._.__..._�_,._�.._. $395,472 $3,665,472 SILVA MARTIN BLDG 10/01/2010 $438,000 041 6130 SUNSET DRIVE SOUTH MIAMI, FL 33143 •• - 19 _ -. • »•— •• -- - - -- 10!0112011 ---- _._.._.___.._.____.._.._, $56,706 $494,706 SOUTH MIAMI COMM CENTER 1 GYM 10/01/2010 $4,160,000 042 5800 SW 66 STREET SOUTH MIAMI, FL 33143 _.._.. 1 -MNC ...._.._.__...... 10/01/2071 ...___..__......_......._._..__ $390,000 $4,550,000 SOUTH MIAMI PARK YMCA / POOL 10/01/2010 $195,000 043 4300 SW 66 STREET SOUTH MIAMI, FL 33143 tfo 19 -—, ....._.._..___...__ 10/01/2011 _.,........_,_,..._.........,., $0 $195,000 JEAN WILLIS PARK GAZEBO 10/01/2010 $19,500 044 J 7220 SW 61ST COURT SOUTH MIAMI, FL 33143 _.__...___ -Frame ...___._..._... {0!0112011 ......... .__...__..___..._._.__- $0 $19,500 X��9�7 Property Schedule Agreement Period: 10/01 /2010 through 10/01/2011 ca�a not City of South Miami Agreement No.: PK FL1 0132021 10 -01 Agency: Bmwo & Brown, Inc. - Unit # Description Address Year Built _ p e Coast Typ Eff. Date Term Date Banding Value Contents � Contents Value Total Insured Value Rant Shape Roof Pitcfi Roof Covering Covering Replaced Roof Yr Bit MARSHALL WILLIAMSOR PARK / GAZEBO 10!01 /2070 $65,000 045 6121 SW 68 SfREEi SOUTH MIAMI, FL 33143 ..__ _ ........__.__._. 16'E - 3tC ,..,.._._.__._.___.___.,_.__.._ $65,000 10/0112611 $0 MARS ALLWILLIAMSON PARK/ PIAYGROUNDANO'S I G 10/01/2010 $32,$00 046 1121 5W 68 STREET SOUTH MIAMI, FL 33143 --- 52 = HC 10/01 /2011 $0 $32,800 MARSHAL WILIJAM6UN FAM / 3 BENCHES 10/01 /7.010 $1,170 047 6121 SW 68 STREET SOUTH MIAMI, FL 33143 .-.-.-.-..—.--.._.:_._...__ 752 - NC 10 /OtlZ011 ..;_- _.M.___....._......_..._." $0 $1,170 RSHALL WILLIAMSON PARK / 4 PI N C TABLES 16/01 /2010 $3,120 048 6121 SW 68 STREET SOUTH MIAMI, FL 33143 ...__.__..._ 152 - NC ._.___.__., 10!01 /2011 .____._...._ ".._._._....,.._.. $0 S3,12 VAN SMIT PARK / RESIDENCE BLDG 10/01!2070 $253,000 044 7800 SW 59TH AVENUE SOUTH MIAMI, FL 33143 119 .3M 10!01 /2011 ` _ ....... _,._.,...�._.._._._.._. $0 $253,000 ALL AMERICA PARK 13 PICNIC TABLES 10/01/2010 $f$O 050 6820 SW 64 AVENUE SOUTH MIAMI, FL 33143 .752.- RC ... ._._._........_ 10/01!2017 .___ .._ .... ..._..__.......,.._ $7,06 G R SCOUT PROPERTY 10!01 /2010 $130,000 051 6609 SW 60 STREET SOUTH MIAMI, FL 33143 0'F 1 —frame ._.__._»_ __.._..,______.._._.,.......___ j0/6112011 $0 $130,000 PARK GG RAGE 10/01/2010 $5,000,000 052 SW 58TH COURT & SW 73RD STREET "' 752 -FIC ----_......_.._. ........_.._.__.__._..._,.,..,. $5,000,000 SOUTH MIAMI, FL 33143 10/01/2011 $0 Total: $17,899,194 $1,044,742 $18,448,486 Universal Coding (GASB 34 Compliant) Page 14 December 30, 2010 AppraisalAgreement Addendum No. 2— Universal Coding (GASB 34 Compliant) City of South Miami 0 IdpialJpprakdCompanV -1-naud Information Technology Two Gateway Center 603 Stanwix Street, Suite 1500 Pittsburgh, PA 15222 412-471-25661800-245-2718 www.indappr.com UNIVERSAL CODING for Property Record, Fixed Asset Appraisals LAND, IMPROVEMENTS, BUILDINGSISTRUCTURES, INFRASTRUCTURE Land 01 NIA N/A Site Improvements 02 20+/- 00 Buildings 03 40+/- 00 Leasehold Improvements 04 20 00 Infrastructure 05 50+/- 00 BUILDING ITEMSIPERMANENT FIXTURES Stained Glass 06 -- Stained Glass - Fine Arts 07 - Chandeliers /Sconces 08 10 Pipe Organs 09 10 Statues 10 -- Bells/Bell Carillons (Bldg.) 11 Murals/icons 12 Architectural Fine Arts 14 -- - Permanent Fixtures 21 20 00 Bowling Alley/Pinsetters 22 20 10 Carillon (PF) 23 20 10 Permanent Fixtures -- SV 25 N/A NIA Page 15 December30, 2010 ApprafsalAgmement Addendum No. 2 - Universal Coding (GASB 34 Compliant) City of South miaffl EQUIPMENT Machinery/Shop Equip. 30 15 10 Construction Equipment 32 15 10 Refrigeration Equip (Ice Rink, etc.) 34 15 05 Equipment 38 15 05 Office Mach & Devices 44 08 00 Audio Visual Equip 45 06 05 EDP Equip 46 05 00 Telephone System 47 10 00 Laboratory/Science Equipment 48 10 10 . MedicaUHospitai Equipment 49 10 10 Firearms 50 20 20 Food Service & Appliances 51 15 05 Communications (RadiotfV) Equip 52 10 05 Sacred VesselsAtestments /Altar Linens 54 10 10 Books, Periodicals & Materials 55 7 10 Fine Arts 56 NIA N/A Music Equip & Instruments 57 20 10 Manufacturing Piping 58 20 00 Process Piping 60 20 DO Power Feed Mains 62 20 00 Vehicles — Police — Acq. Only 63 2 05 Mobile Equipment 64 12 05 Vehicles — Licensed - -Acq. Only 66 8 10 Leased Equipment 67 N/A NIA "On Board" Vehicle Equipment 70 10 05 Maintenance & Grounds Equip. 72 15 05 Books & Periodicals "OV" 80 7 w /cost N/A Dockets & Maps "OV" 81 7 w /cost N/A Law Books "OV" 82 7 w /cost N/A Molds - Dies - Fixtures "OV" 83 N/A NIA EDP Software or Equip "OV" 84 5 wlcost 00 AV Software or Equip. "OV' 85 6 wlcost 05 Miscellaneous Equip. "OV" 86 10 w /cost 00 Musical Instruments "OV" 87 20 w /cost 10 Uniforms "OV" 88 10 w /eest 10 Stated Value Equipment 90 N/A N/A Athletic & Sports Equipment 91 10 10 Educational & Janitorial Supplies 98 N/A NIA "Optional" Description 99 Optional Optional Page 16 Deoember30, 2010 Appraisal Agmement Addendum No. 2 - Universal Coding (GASB 34 Compliant) City of South Miami OPTIONAL SERVICE ADDENDUM NO.3 General Tagging Procedures Page 17 .%��imbu.%..©ppoeae�',e,�pang December30, 2010 AppraiselAgreement opBonal Service Addendum No. 3— General l-agging PmCaduras City of South Miami i 4 i w Jndudrial JppNGi6d Company General Taqqinq Procedures The Industrial Appraisal Company recommends the following tagging procedures. Variations on tag placement are welcomed, but any desired variations and /or unique tag placement must be discussed with the Appraiser prior to the start of the field inventory work. 1. EASE OF IDENTIFICATION Tags will be placed in consistent locations on similar assets. Consistency increases the ease of identification by internal staff and outside auditors. 2. EXTRACTABILITY The tag placement will take into consideration the appearance of a tagged asset in specified high visibility areas e.g., Executive Offices. The appearance of an asset should not be compromised by placing the tag on an area that will diminish its appearance. 3. No OBSTRUCTION OF WORK ACTIVITY Tags will not be placed on movable parts, protective glass covering readouts and measurements or on safety decals. 4. PHYSICAL CONVENIENCE On assets that are bulky or heavy and would require movement to access the proper location, tags will be placed on the most convenient location. Tags will be placed on a flat surface to insure readability by a hand -held scanner. 5. EQUIPMENT AND RECOMMENDED TAG PLACEMENT The following lists various assets and the recommended tag placement. Page 18 9�vb ;aP..Oppdaai�'mpa Appraisal Agreement Optionat Service Addendum No. 3— General Tagging Procedures City of South Miami Decemfer30, 2010 GENERAL FURNITURE Description Desks Chairs l Swivel (Executive - Secretary) Chairs / Stationary (Slide, Open Arm, LNG) Credenza Bookcase Cabinets (File, Storage, Supply) Shelving Table (Conference, Work, Library) Table (End, Coffee) Sofa, Settee Air Conditioners (Window Type) Description Computer Monitors Computer Processors Typewriters Calculators and Adding Machines Copiers and Duplicators Accounting Machines Time Stamps Mailing Machines Dictators and Transcribers Microfilm Readers Imprinters 111 I OFFICE MACHINES BOTTOM COVER FRONT INSIDE KNEE WELL LEFT NUMBER PLATE PEDESTAL RIGHT SIDE UPPER Page 19 .iraLaGmf�lpp,,.lwimpa „y AppraiselAgreement Optional service Addendum No. 3— General Tagging Procedures City of South Miami Tag Location Code KVN PB IL ULF ULF ULF ULF IL IL IL ULF Tap Location Code ULF ULF LC S S NP ULF NP S S NP DeoemBer30, 2010 & J.1 oh ial JppraijaL (fempanty - -- FORK 311 Corporate office Two Gateway Center 603 Stanwix Street, Suite 1500 Pittsburgh, PA 15222 800.2452718 412 -471 -2566 www.indappr.com Please Forward a Copy of the Appraisal Summary to our Insurance Advisor Listed Below: Advisor's Email. Please indicate if you wish to have a copy forwarded to your advisor electronically each year. Yes o No o Name: Company: Address: Name of Appraised Property: Si nature: Print Name: Date: Telephone: Form 311 Qu�abaP�lppraUaeLo' p" b sos Page 20 .Q daG1n�..Opp,nvofC,,,pd Apprafsa(Agreement Form 311— AgenfAOtho6zation City of South Miami December30, 2010 Industrial Appraisal Company Proposal Summary Category Description Amount Annual Service Fee $290 Updating of Insurance Values $450 Option I Asset Tagging $800 Option 2 Valuation Infrastructure $1,500 Option 3 Land (58) Parcels Valuution $7,250 Option 5 Excel Data File $150 TOTAL $9,700