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Res No 174-11-13488RESOLUTION NO.: 174-11-13488 A resolution authorizing the City Manager to purchase from International Data Consultants (IDC) the following: One (1) Dell Server R710; One (1) Dell Power Vault MD 1220; One (1) Microsoft Exchange 2010 Enterprise - Open License and the appropriate client access license standard for MS Exchange 2010 Enterprise for a total of $26,892.90 WHEREAS, due to an interruption of service in our e-mail system, the city is in immediate need of a new e -mail exchange server and required licenses; and WHEREAS, IDC recommended a server upgrade to the City's email system. The current server's available space and storage capability is severely compromised and as a result, periodic system shutdowns occurred. This impacted the City's ability to perform regular day -to -day business. Additionally, without IDC and their staff's ability to perform temporary workarounds, the email system and related file storage would result in a catastrophic crash. WHEREAS, the manager declared an emergency to proceed with purchasing the required server and file storage equipment. The equipment was ordered through IDC's contract with Dell. IDC's arrangement with Dell results in a 6% savings, ($1,031), when compared with the City's contract accessed through the State of Florida ( #250= 040= 08 -01). WHEREAS, the city is making the purchase through IDC who is acting as the City's agent to make an emergency purchase of the equipment and software based on a GSA contract with Dell in accordance with the City charter. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1: The City Manager is hereby authorized to purchase from International Data Consultants (IDC) the following: One (1) Dell Server R710; One (1) Dell Power Vault MD 1220; One (1) Microsoft Exchange 2010 Enterprise - Open License and the appropriate Client Access License Standard for MS Exchange 2010 Enterprise for a total of $26,892.90. Section 2: This resolution shall be effective immediately. Passed and Adopted this 18 day of October2ol1. cwwon "'0 �.,LiWIF 1 MEW Commission Vote: 5 -0 Mayor Stoddard: Yea Vice Mayor Newman: Yea Commissioner Palmer: Yea Commissioner Beasley: Yea Commissioner Harris: Yea gOUT� ` O��g u � iemaz°imm . ��osloa CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM To: The Honorable Mayor & Members of the City Commission From: Hector Mirabile, Ph.D., City Manager..Z, ^,' Date: October 18, 2011 Agenda Item No.: South Miami Aumnimcw III 'Jr 2001 Subject: A resolution authorizing the City Manager to purchase from International Data Consultants (IDC) the following: One (1) Dell Server 8710; One (1) Dell Power Vault MD 1220; One (1) Microsoft Exchange 2010 Enterprise — Open License and the appropriate client access license standard for MS Exchange 2010 Enterprise for a total of $26,892.90. Background: Due to an interruption of service in our e-mail system, the city is in immediate need of a new e -mail exchange server and required licenses. Due to the emergency, the equipment was purchased and the attached Resolution is for after the fact authorization. IDC recommended a. server upgrade to the City's email system. The current server's available space and storage capability is severely compromised and as a result, periodic system shutdowns occurred. This impacted the City's ability to perform regular day -to -day business. Additionally, without IDC and their staff's ability to perform temporary workarounds, the email system and related file storage would result in a catastrophic crash. The manager declared an emergency to proceed with purchasing the required server and file storage equipment. The equipment was ordered through IDC's contract with Dell. IDC's arrangement with Dell results in a 6% savings, ($1,031), when compared with the City's contract accessed through the State of Florida ( #250 = 040 =08- 01). A comparison is below: DEVICE IDC DELL Storage Drive $9,518.30 $10,272.60 Servers $6,658.76 $6,935.88 TOTAL $16,177.06 $17,208.48 IDC vs DELL ($1,031.42) -6% Attached are the respective quotations from IDC and Dell foryou review. Cost: $ 26,892.90 Funding Source: 001.1340.513.6430 Machinery & Equipment Equipment Operating for a total of $16,142.06; and from 001.1340.513.5205 Operating Supplies Computer Equipment for a total of $10,750.84. Backup Documentation: ❑ Quote # 599306358 from DELL ❑ Quote 9 599093418 from DELL 13302 SW 128th Street Miami, Florida 33186 Ph: 305- 253 -7677 Fax:305- 253 -7657 International Data Cnnsettants BILL TO City of South Miami Alfredo Riveroi 6130 Sunset Drive Miami, Florida 33143 SHIP TO City of South Miami Alfredo Riverol 6130 Sunset Drive Miami, Florida 33143 DATE INVOICE NO. 9/29/2011 7993 P.O. NO. TERMS DUE DATE Net Receipt 9f29/2011 DESCRIPTION OTY RATE AMOUNT Dell Server 8710 1 6,648.76 6,648.76 Dell PowerVault MD1220 1 9,493.30 9,493.30 Microsoft Exchange 2010 Enterprise - Open License 1 2,797.63 2,797.63 Client Access License Standard for MS Exchange 2010 Enterprise 173 45.77 7,918.21 Shipping & Handling Charges 1 35.00 35.00 DEPT: M P.O. # REQ # OPEN P O.: fJ DELIVERY: PARTIAL C1 COMPLE! L ❑ QUANTITY AND QUALITY RECEIVED AS BILLED DEPARTMENT HEAD DATE CENTRAL SERVICES DATE we appreciate your business. Thank you. _ Total $26,892.90 Payments /Credits $0.00 Balance Due $26,892.90 file:! //ZI/My°k20Documents !proposals /somh %20miamVexchange %2009 - 2011 /set %2002 /Quote 599093418.htm1 QUOTATION DELL QUOTE #: 599093418 Customer #: 45405427 Quote Date: 9 /29/11 Date: 9/30111 5 :03:47 PIN Customer name: INTL DATE!. CONSULTANTS Base file!!! ZVMy% 20Documents /proposals/south %20miamf/ exchange %2009- 201llset %2002/Quote 599093418.html (I of 3)IW3120112:58:03 PM nit. PawerVauft MD1220, Rackmount SAS, 24 Ba , ower Suppl 2247093 Hard Drive: HD Mufti - Select 341 -4158 Hard Drive Controller: 2 Encl Mgmt Modules, SAS Oni 330 -6058 ' Sound Card: Bezel ASSY M012201313.8747) Gable: 6Gb SAS Ca e M 330.6062 Gable: 6Gb SAS Cable, 1M 330 -6062 Controller Option, PERC "800 RAID Kit for Externs BOD 10b NV Cpdfie 342 -1559 Feature RackRails Ra idRaiis for ell Rack 330 -6048 Service: Dell Hardware .Limited Warranty Plus On Site Service Extended Year (907- 8246 Service: Dell Hardware Limited Warranty Pus On Site Service Initial Year 907.8507 Service: Mission Critical Package: 4 -Hour 7x24 On -Site Service with Emergency Di s atcIt 2 Year Extended 908 -1372 v Service: Mission Crltica Package: 4 -Hour 7x24,On -Site Service wit Emergency Pis atch Initial Year 909 -2600 V Service:' MISSIO CRITICAL ACKAGE: Enhanced Services 3 Year 907 -8308 Service: Prosu ort : 7x24 HW / SW Tech Su pp and Assistance 3 Year 908 -1562 service: Thank you choosing Dell ProSupport. For tech suppo , visit http: Support. dell.com /ProSu ort or call 1 -800 -9 989 -3439 Instaifation: On Installation Declined 900 -9997 Misc. Power C rd, N MA 6.15P to C13, 15 amp, wail plug, 6 feet ! 2 meter (314- 9965 ; Misc: Paver Co , EMA 5 -15 to C13, 15 amp, wali plug, 6 feet / 2 meter (310 - 9965 600 66 10K RP SA SCS. 6Gb s 2.51n Hot .0 Hard Arive 342 -0848 60OG13 10K RPM SA SCSI 6Gb s 2.5in Hot lu Hard Drive 342 -0848 600GS 10K RPM SA SCS 6Gb s 2.61n „Hot ug Hard Drive 342 -0848 60060 10K RP SA SCSI 6Gb s 2.6ln'"ot lu Hard Drive 342 -0848 6006 10K RP SA SCS! 6Gb s 2.51n Hot plug Hard Drive 342 -0848 60066 10K RP SA SCSI 66b s 2.5in Hot ug Hard Drive 342 -0848 600GO 10K RPM SA SC5 160 s 2.5m Hot lu Hard Drive 342 -0848 600613 10K RP SA SCSI 6Gb s 2.5i” HotplUg Hard Drive 342 -0848 60066 10K RP $A SCSI 6G s 2.5in Hot lu Hard Drive 342 -0848 6006810K RP SA SCSI 6Gb s 2 in Hot u Hard Arive 342 -0848 GOOG13 I OKWWSA SCSI 66b s Z.5in Hotpluo Hard Drive 34Z-11843 . 600QB 10K RPM SA SCSI. 66b s 2S1n Hotplug Hard Arive 342-0848) file!!! ZVMy% 20Documents /proposals/south %20miamf/ exchange %2009- 201llset %2002/Quote 599093418.html (I of 3)IW3120112:58:03 PM fi3e:!/ 2�1My° 620DocumeNS/ propusalskoutM1% 20miamilexctiarige °ro2069- 201llset %20D?JQuote 599033418.hunt exemption certiricate, with seller listed as Dell Marketing L.P, to Deli's Tax Department at 800- 433 -902& Please include your Customer Number. For certain products shipped to end-users in California, a State Environmental Fee will be applied. For Asset Recovery /Recycling Services, visit www dell cord /assetrecovej3t. Rte:!// 9. �JMy% 20Aoruments /propo ;ais/sourL %20mfamUexcFxnge °/2009- 2011 1set%2002 /Quote_599093418.htmt (3 of 3)10/312015 2:58:03 PM Fite:// IZI/ My% 2ODmuments/ proposalstsoutbVo2Omjamilexcl )angeok2009- 2011 /set%2002 /Quote 599306358.html v t % r. } QUOTE #: 599306358 Customer #: 45405427 Quote Date: 9130111 Date: 9130111 5:03:46 Phut Customer Name: INITL DATA CONSULTANTS file:/// ZI/ My° k2ODocuments /pmposats/south%20n iamvexctange%n2009. 2011 / set% 2002 /Quote_599308358.hun1 (I of 3)10/3/20112:58:03 PM Base Unit: PE 8710 with Chassis for Up to 6 3.6 -Inc Hard Drives 24 -8462 Processor: PowerEd a 710 Shipping 330. 12 Memory: 246B Memory (12x2GB�33MHz Single Ranked LV RDIMMs for 2 Procs, O timized 317 -7360 Monitor: Embedded Broadcorn 60 Ethernet NICS with TOE (430-1764).V Video Card: Intel Xeo 5620 2.4Ghz, 12M Cache,Turbo, HT, 1066MHz Max Mem (317- 4112 Video Memory: Intel Xeo 5620 2.4Ghz, 42M Cache,Turbo, HT, 1066MHz Max Main 317- 4124 Video Memory; Power a R790 Heat Sinks f 2 Processors 317 -1213 Hard Drive: HD Multi-Select (341-4155 Hard Drive Controller: PERC H706 Integrated KAIU Controller 51 B NV Cacho x6 342 -1147 Floppy Disk Drive: Performance B OS Settin 330 -3492 Operating System, Windows Server 700H R2 SPI, PUndard Edition Includes 5 CALS 421 -5425 Modem: iDRAC6 Ex ress 467 -8649 CD -ROM or D D -ROM Drive: vo + /.RW SATA INTERNAL 313 -9090 Sound Card: Bezel 313 -7517 Speakers., Riser wit 2 PCIe x0 + 2 PCIe x4 Slot 320.7886 Documentation Diskette; Electronic S stem Documentation and O enMana e D Kit 330 -3485 Feature RAID 5 for H700 or P RC 5h Gontrollers 341.8700 Feature ng Rails Without Cable Management Arm 330.3478 Service: Dell Hardware Limited Warranty Extended Year 993 -8458 Service: Dell Hardware Limited Warran Plus On Site Service Initial Year 993 -8447 Service: Non - Mission Critical: 4-Hour 7X24 On -site Service After Problem Diagnosis, 2 ear Extended 992 -8122 Service: Non - Mission Critical: 4- Houy7x24 On -site Service After Problem Diagnosis, Initial Year 993.2160 ✓ Service: Prosu ort : 7x24 HW SW Tec uppo rt and Assistance 3 Year 992 -8322 Service: hank lou choosing Dell ro Support. or tech support, visit http :f /support. delf.com/ProSugeort or call 1 -800 -9 989 -3 9 Installation: On -Site Installation Declined 900 9997 Support, Proactive Maintenance Service eclined 926 -2979 Misc., Hi Ou ut Power Suppix Re undant 070W 330.3475 . Misc: No Power Cord 310 -9057 GB 151f RPM SA SCSI 66b s 3,5in Ho u Hard Drive (342-20561 600 B 15 R SA SCSI 6Gb s 3.5in Hot lu Hard Drive 342 -2056 file:/// ZI/ My° k2ODocuments /pmposats/south%20n iamvexctange%n2009. 2011 / set% 2002 /Quote_599308358.hun1 (I of 3)10/3/20112:58:03 PM file: / /!Z�(hiy%7.Opocuments /proposals! south ° /a1.OmimnV�change:62tl0920] 1 /set %2002 /Quot _59930G3S$.hrmi SALES REP. I 0 Gs 1565 sCSt G ps 3.5ien ktotptu Mard @3reve 342.2656 PHONE- 1 512-513-13,52 0006 1565 RPM $A sCS( 6Gla s 3.5ita lief lu Etard mrive 342 -2056 Chris_Alexaander@Dell.com !shone fast: ower ovd, MA 5.15P to C13, 15 amp, wall plug, 10 feet / 3 meter (310 8509 ower cord, NEMA 5.15P to C13, 15 amp, wall pleas, 10 feet 13 meter (310 8509 Power cord, NEMA 545P to C13, 15 amp, wall plug, 10 f et (3 meter (310- 8509 fA ticai Mouse 7wa Suttoros 58s)3 slac6c 331.0846 Iaoll GEu No Palmrest 6SG 331-2254' specoat Pricitt A lied 453. 7 SALES REP. I Chris Alexander PHONE- 1 512-513-13,52 Ern all Address« Chris_Alexaander@Dell.com !shone fast: Please review this quote carefully. If complete and accurate, you may place your order online at www.dell.comfsato (use quote number above). POs and payments should be made to Dell !Marketing L.P. Of you do not have a separate agreement with Dell that applies to your order, please refer to www.dell.com /terms as follows: if purchasing for your internal use, your order will he subject to Dell's Terms and Conditions of Sale- Direct including Dell's U.S. Return Policy, at If purchasing for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entities Purchasing to Resell, and other terms of Dell's PartnerDirect program at www.dell.com/ 11artner. If your order includes services, visit www.dell.com /servicecontracts for service descriptions and terms. Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change. Sales tax on products shipped is based on "Ship To" address, and for downloads is leased on 8111 To" address. Please indicate any tans - exempt status on your PO, and fax your exemption Hie: f/ r// My° h2tlpucumems /proposalslsouth %20miamt/ exchange° h2009- 201I ISet %2002/Quote_59930G358.Inm3 (2 of 3)10/3120112:58:03 PM 1 e Dell Online Store: Build Your System Print Summary Dell PowerVault M01220 -New! Price $15,804.00 inatant S"icgs $5.535.40 ,,. Price $10,272.60 Preliminary Ship Date: 1012012011 My Selections All Options Page I of 2 ltttp:l 1premierconfigure ,us.delt.com/dellstorel print _summary_detaUs _popup.aspx ? —It= print... 1016120 11 e Dell PowerVault MD1220 -[decal 10/612011 3:50:05 PM Central Standard Date Time Catalog Number 84 Retail ro1269235 - Catalog Number) Description Product Code Qty SKU ld PowerVault MD1220: PowerVault M01220, Rackmount SAS, 24 MD1220 1 [224 -70931 1 Say,Power Supply Enclosure, Management Module: EMM 1 [330-6058] 9 2 Encl Mgmt Modules,.SAS Only ` Server Raid Controller: PERC 1-1800 RAID Hit for External JBOD, iGb NV PHBJIGN 1 [342 -15591 24 Cache Hard Drives: Hard Drive Fiiler,Single Blank. HDBLNK 12 [341.9998) 1209 Hard Drives: 600GS 1QK RPM Seilai- Attach SCSI 6Gbps 2.5in 6000HD 12 [342.0848) 1209 Hotpiug Hard Drive Cables: 2X061M 1 [330-6062)[330 - 20 6Gb SAS Cabie,lM 6062) Power Cords: 2x Power Cord, NEMA 5 -15P to 014, 15 amp, wall 2WLSFT 1 [310- [310 - 99657(310 38 plug, 6 feet/ 2 meter Rails: Rapid Rails for Dell Rack RRAIL 1 [330 -6048) 27 Hard Drives: HDMULT 1 [341 -4158] 8 HD Multi - Select Bezel: Bezel ASSY,MD7220 BEZEL i [313 -87477 17 Installation.Services: NOINSTL 1 [900 -99971 32 No installation [907.82.48][907 -. Hardware Support Services: 8308)[967 -8507) 3 Year ProSupport and Mission Critical 4HR 7x24 U31PME4 1 [9084372](908- 29 Quells, Pack 1562J(9b9 -2600) [989 -3439) Proactive Maintenance: ltttp:l 1premierconfigure ,us.delt.com/dellstorel print _summary_detaUs _popup.aspx ? —It= print... 1016120 11 The Dell Online Store! Build. Your System Proactive Maintenance: 1 event per year, Remote ENTM1 R3 1 (988 -9449] 33 Delivery, 3 Year - © 2011 Dell For customers of the 50 United States and the District of Columbia only, Site Terms I Terms of Sale I Privacy I Feedback snf G02 Pap 2 of 2 http.,Ilpremierconfigure :us.dell.corilldellstorelprint_ summary details popup.aspx ? —ft= print... 1010011 The Dell Online Store: Build Your System Print Summary Dell PowerEdge 1710 - Enhanced Price $10,052.00 instant Savings $3,116.12 Price $6,935.88 0,4Pmliminary Ship Dale: 10114/2011 My Selections All Options e Dell PowerEdge 8710 - Enhanced Date 1016/20114:38:41 PM Central Standard Time Catalog Number 84 Retail rc1269235 Catalog Number / Description Product Cade Qty SKU id PowerEdge R710: R7106W 1 [224 -8462] 1 Chassis for Up to 6, 3.5 -Inch Hard Drives SHIP: SHIPGRP 1 [330 -4124) 2 PowarEdge R710 Shipping Processor: InteK9Xeon® E6620 2.4Ghz, 12M Cache,Turbo, E5620 1 [317 -41121 6 HT, 106sMHz Max Mom Installation Services: NOINSTL 1 [900 -99971 32 No Installation Memory: 24GB Memory (I WGS), 1333MHz Single Ranked 24LR2PO 1 [317 -73601 3 LV RDIMMs for 2 Procs,Optimized Additional Processor: [317-12131(317 - IhteOXeon® E5620 2AGhz, 12M Cache,Turbo, 2125620 1 41241 7 HT, 1066MHz Max Mem Operating System: Windows Server 2008 R2 SP1, Standard Edition, WS886C 1 [421 -54251 11 Includes 5 CALS OS Media kits: Windows Server82008SP2,Standard ED, WSOSSED 1 [421 -62461 1203 x86 144,Downgrade Media Hard Drive Configuration: MSR5 1 [341 -87001 27 RAID 5 for H700 or PERC 6/1 Controllers internal Controller. PERC H700 Integrated RAID Controller, 512MB H7512X6 1 [342 -11471 9 NV Cache, x6 Hard Drives: 60OGB 15K RPM Serial- Attach SCSI 6Gbps 3-Vin 60015H 4 [342 -20561 1209 Hotplug Hard Drive Power Supply: High Output Power Supply, Redundant, 870W RDPSUHO 1 [330 -34751 36 Power Cords: Page 1 o£2 http: / /pr6mierconfigure.us, dell. cons/ dellstorelprint_ stunmary_4etails _pDpiip,aspx ? —lt= prink,. 10/6/2011 The Dell Online Store: Build Your System NEMA 5 15P to C13 Wall Plug, 125 Volt, 15 AMP, 125V10F 1 (310 -85091 106 10 Feet (3m), Power Cord Power Cords: 2x 10 feet (3m) Power Cords, 125 volt 15 AMP 2125V50 1 [3T0- [M- 85091(310= 106' NEMA 5.15P to 013 Wall Plug Embedded Management IDRCEX 1 [467 -86491 14 iDRAC6 Express Network Adapter, Smadcom 5709 Dual Port 1GbE NIC w /TOE iSCSI, B57091 1 [430 -3260) 13 PC)e -4 Rolls: Readyftflsll" Sliding Rails Without Cable RRNOCMA 1 (330 -34781 28 Management Arm Bezel: Bezel BEZEL 1 1313 -75171 17 Internal Optical Drive: DVDRW 1 [313 -9090] 16 DVD + / -RW, SATA, Internal Server Accessories: KMENG 1 1331.08461[331- 154 Keyboard and Optical Mouse, USB, Black, English 22541 System Documentation: Eledronic System Documentation and EDOC$ 1 [330 -34851 21 OpenManade DVD Kit 15t Hard Drive: HDMULTI 1 [341 -41581 8 HD Multi- Select Power Cords: NOPWRCD 1 [310 -9057) 38 No Additional Power Cords Feature Upgrades for Embedded NIC Ports: {430- 1764j[430- Embedded NICs are TOE Ready with iSC$I ISCSI 1 29f01 5 Offload Enabled BIOS Setting: HPBIOS 1 (330 -3492) 10 Performance BIOS Setting Riser Card: Riser with 2 PCIe x8 + 2 PCIe x4 Slot PCIEX8 - 1 [320 -78861 18 Hardware Support Services: [989-34391[992- 8122)[992-8322) 3 Year ProSupport 4HR 7x24 Onsite: Non Mission U31P4H 1 [993- 216o$993 =. A9 Critical 8447)[993 -84581 Proactive Systems Management: PSM 1 [909 -0269) 30 Deli Proactive Systems Management Print © 2011 Deli For customers of the 60 United States and the District of Columbia only. Site Terms I Terms of Sale I Privacy I Feedback snFG05 Page 2 of 2 http: / /preiniezconfigure.us. dell. com /dellstore /paint_ summary_ detailsLpopup.aspx ? —It= print... 10/6/2011