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Res No 016-11-13330RESOLUTION NO. 16-11-13330 A resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to accept the lowest proposed price of the three submitted quotes and purchase from Pro - Grounds Products Inc. athletic field products for South Miami Park, Murray Park, and Palmer Park in the amount not to exceed $17,000 and charged to Operating Equipment account 1750 -519 -4620; providing an effective date. WHEREAS, multiple products are used for athletic and recreational field use; and, WHEREAS, athletic fields materials such as clay, soil, paint, and chalk are important to uphold these athletic fields listed above; and, WHEREAS, Pro- Grounds Products Inc. offers a variety of products that are considered essential for the up keep of the athletic fields; and, WHEREAS, these products will be used through the year to provide a safe playing surfaces. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Mayor and City Commission authorize the City Manager to accept the lowest proposed price of the three submitted quotes and purchase from Pro - Grounds Products Inc. for athletic field products at South Miami Park, Murray Park and Palmer Park in an amount of $17,000 through Operating Equipment account 1750 -519 -4620 with a balance of $61,724. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this 18th, day of January 2011. ATTEST: APPROVED: // �� Y CLERK MAYOR READ A APPROVED AS TO FORM AND CIENCY: CITY ATTORNEY - -- — COMMISSION VOTE: 5 -0 Mayor Stoddard: Yea Vice Mayor Newman: Yea Commissioner Beasley: Yea Commissioner Palmer Yea Commissioner Harris: Yea South Miami •Ame�issCC� CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM 2001 To: The Honorable Mayor & Members of the City Commission Via: Hector Mirabile, PhD, City Mana(gLer ;;� From: Maria Stout -Tate, Director / e�/ . Parks & Recreation Department OMNI Date: January 18, 2011 Agenda Item No.: Subject: A resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to accept the lowest proposed price of the three submitted quotes and purchase from Pro - Grounds Products Inc. athletic field products for South Miami Park, Murray Park, and Palmer Park in the amount not to exceed $17,000 and charged to Operating Equipment account 1750 - 519 -4620; providing an effective date. Background: Pro- Grounds Products Inc. is a company that has been used in the past for multiple materials /products to keep the playing fields up -to -grade as designed through our maintenance and landscape staff. The following companies submitted quotes: Sports Advantage, Markers Inc., Florida Silica Sand Co., and Pro - Grounds; with Pro - Grounds having the lowest quote. A variety of materials such as clay, soil, paint, and chalk will be needed to maintain the City of South Miami's athletic fields along with purchasing products such as bases, home plates, pitching rubbers, etc. These products will be used all year. This company is local and provides all sports field amenities including free delivery. Expense: $17,000.00 Account: Account # 1750 -519 -4620 (Operating Equipment) with a current balance of $61,724.00. Attachments: Proposed Resolution Pro - Grounds quote Makers Inc. quote Florida Silica Sand Co. quote Sports Advantage Inc. Quote December 9, 2010 CITY OF SOUTH MIAMI PARKS AND RECREATION DEPARTMENT QUOTES FOR ATHLETIC FIELD MAINTENANCE South Miami. AggIFAmede9 bftd 1 2001 Sports Advantage and Markers, Inc. are out of state vendors and shipping charges will be added to the orders. Pro - Ground is a local vendor. 1 c., J Y � '.,�'i t `rc a834 S'N 191 Streeh WaIni, F1 (el: 300 -230 -5101 Fax: 305.230" -5186 Toll Free Tel: 866. 656.6956 Toll Free Far:.566- 656.2892 DATE 10/21/2010 PROPOSAL NO. SOMIAIVII CUST. No. 008 TERMS Net 30 80-LTO: South Miami Public Works Parks Maint. SHIP TO: City of South Miami Parks Dept. Meet at ' Attention: tbir. Chalvire Palmer Park atm. Jorge 305- 804 -8662 4795 SW 75th Avenue No deliveries after 2:00 pm. Nliami, FL 33155 6200 SW 67 Ave.South Miami, FL Please call ahead for an appointment. 1 P.O. NO, FOB 9010 DESTINATION ITEM DESCRIPTION QTY COST TOTAL ABFNRCTTL AGG: CLAY- Florida Native Iced 70/30 1 750.00 750.00 Sand/tractor trailer Ioad (25- t6ns /20 cu. yd. Approx.) 3tCPIPDi1G BAG— AGC:: ed- [ex Pitcl er- i�Iouad — 40 13:7x• 550:00- - Home Plate Clayl 56 lb. (packed 40 bags /pallet) PCCRIFLB Red Soilmaster Conditioner (FL) 509 bag 40 9.66 386,40 (packed 40 bags /pallet) RDDA(FL)B Rapid Dry Dying Agent (FL) 504 bag 40 9.98 399.20 (packed 40 be ass /pallet) FLOAFMDBP FIELD LAY OUT: MARBLE DUST- 56 6.00 336.00 Athletic Field Markii3g C-lia1k750 16. Bag (packed 56 bags /pallcf) P13'eW A55... Paint -White Athletic Field, 5 gal. pail 10 41.25 412.50 (j�acic 10- 5 gal. pails /pallet) ?A0792=, ... PALNT:AEOL- White T- Nozzle 12- 1180Z.Cans�a's­e' 1( 42.99 42 -99 _. _.�. . _ -_ _.._. Orders may be subject to surcharge. Pro- Grounds Products, Inc. is only responsible for curbside deliveries. South Miami' This proposal is on1 valid for. -3 d ys from origination date.. �,,,.N Approved by: G2���'��MIr _ Bruce Bates Subtotal 4ecepted by:, Page 1 Sales Tax (7.0 %) Total rage 1 of s Valdes, Yvette From: Doug Baker Sent: Monday, December 20, 2010 10:34 AM To: Valdes, Yvette Subject: FW: Paint Prices Good morning Yvette can you print with attachments thank you From: Jessica H. Arnold [mailto:jarnold @masa.com] Sent: Monday, December 20, 2010 8:38 AM To: Doug Baker Subject: Paint Prices Here are the prices for our paint. These prices are without shipping. If you would like to view our website it is: www.soortsadvantacle.com Price: $39.95 Case Item #: 01033WH White Line Athletic Paint (Colors) 12/20/2010 Yage 2 of 3 Price: $43.95 Case Item #: 01047A White Line Perma Line Price: $13.50 Item #: 01308 White Paint 6 Z. S'°u White Line Parma Line Paint Colors 12/20/2010 1026967 snip To: City of South Miami Attn: Doug Baker 5800 SW 66th Street Miami, FL 33143 SHE To: City of South Miami 5800 SW 66th Street Miami, FL 33143 Mid - America Sports Advantage 1413 South Meridian Road Jasper IN 49546 -3831 812 - 634 -2100. FAX: 812-634-2036 www.masa.com r SLSREP OUT GATE QUOTED Oft0ER N0. "' )mw 12/10/10 223811 -00 P.O. NO. PAGEk 1 Correspondence To: Mid - America Sports Advantage 1413 S. Meridian Rd I LN I AND 06SCRIPTION I TEMM# I ORDERED I UM Y I PRICE I UM CE I MULTIPLIER I (NEB NT I * Doug, Here is your requested quote. Please call if you have any questions or would like to place the order. This quote is valid for 30 days. Thanks! Janet 800- 264 -4519 ext304 01520 00000 60 BAG 7.12 PURE LINE ATHLETIC FIELD MARKING CHALK 50LB BAG THIS IS A DELIVERED PRICE 01521 00000 60 BAG 8.02 DIAMOND WHITE PLUS FIELD MARKING CHALK 50LB BAG THIS IS A DELIVERED PRICE SAG 0.00 427.20 SAG 0.00 481.20 2 Lines Total Total 908.40 Invoice Total 908.40 r" t L'i.-'OR' A SILICA SAND COMPANY 8500 N.W. 36th Avenue, Miami, FL, 33147 Phone 1: (305) 691.5801, Fax: (305) 698 -9414 Bill To., _ City OF South Miami 5800 SW 66 St Miami FL 33143 (o0o) 000 -0000 Fax: (000)000 -0000 Quote MIA - STD -Q- 0001242 Date 12/8/2010 created By cia Page / Printed B 1 Rau( Garcia Date I Time Printed 12/8!2010 9:05:58 AM Ship To: City OF South Miami 5800 SW 66 St Miami FL 33143 (000) 000 -0000 Ext. GContact SiteiD MIA Purchase Order No. CustomorlD 9002 Salesperson loth 2 Miami House Acc Shi in Method Re Shi Date 0 /010000 Pa ment Terms COD WALK PaymentTy2e, Quantity 60.000 1 Item Number 556384 FRT -PLT CT Descri tion Field Marking Powder 501b Bag Freight UOM BAG Pal 1 Discount $0.000 $0.00 Unit Price $5.600 $51.00 Ext. Price $336.00 $51.00 Subtotal Misc Tax W$44 Fr 1 t Trade DiscoTota! The undersigned acknowledges and agrees that by signing and returning thi;Quote to Florida Silica Sand Company (FSS) he /she is instructing FSS to order the noted materials. Quoted prices,product availability and delivery times are subject to change from the time quoted to the time accepted; therefore upon receipt of any such changes, FSS reserves the right to re -quote the order, forwarding a revision to the Customer for approval. Customer Sig Page 1 of 1 Cortes, Martha From: Doug Baker Sent: Tuesday, December 28, 2010 12:32 PM To: Cortes, Martha Subject: FW: Athletic Field Paint and Accessories Martha please print with attachments for me and that would completely fix the resolution From: Dave Knoepp [mailto:DKnoepp @markersinc.com] Sent: Tuesday, December 28, 2010 11:41 AM To: Doug Baker Subject: Athletic Field Paint and Accessories Dear Mr. Baker; re: City of South Miami 2011 Pricing Attached please find copies of 3 pages of McGregor Bases and Pitchers Plates. Your cost for these items will be Catalog price LESS 10% minimum. Quantity purchases will earn higher discounts. Regarding the 8830 Bulk Paint. Current Pricing is $59.95 per 5 gal Pail. This paint can easilly be diluted 2 or 3:1 with water. Our Premium SSP -5844 Paint is equivalent to the 8830, at more economical price of $42.95 per 5 gal Pail. This product can be diluted 2:1 with water. Also....we offer FREE FREIGHT on this product for orders over 72 Pails. Our Markers Turf Aerosol Paint is offered at $42.95 per case of 20 oz cans with FREE FREIGHT at the 112 Case level. Hope this gives you the information you require. Obviously, we'll be glad to furnish DELIVERED pricing on all items and quantities, once those specifics are established. Thank you again for your interest in MarkSmart products and I look forward to hearing from you soon. Happy New Year! Dave Knoepp Please note the new extension below. Dave Knoepp, Director of Sales & Marketing Markers, Inc. - ,hqp: / /www.Markersine.com 33490 Pin Oak Parkway, Avon Lake, Ohio 44012 ph: 800 - 969 -5920 x 1090 fax: 440- 933 -7839 Email: dknoepp@markersine.com 12/28/2010 10/22/2010 08:58 3052355186 PRO GROUNDS—PRODUCTS PAGE 04 Ba1.TO: South Miami Public Worsts Parks Maint. Attention: Weiner Chalvire 4795 SW 75th Avenue Miami, Fl., 3? 155 MIM 10/21/2010 SOMIA.MI 008 Net 30 SHIPTg: City of South Miami Parks TDept.Meet at Palmer Park atttL Jorge 305 -804 -8662 No deliveries alter 2:00 pro. . 6200 SW 67 Ave-South Miami, FL Please call ahead for an appointment. - -- —. P.O. "O: FOB -i 9010 DESTINATION nom" t3oCSeR1P»0N QTY I COST 1 75.99 T�i'XL 75.99 BBHPSAFE BAS) .: HOMY PLATE- Wood Filled. Rjacl Beveled Fdges.leacb. 1 1,995.00 1,995.00 FLOP 1179477 FlEID LAY OUT: PAINT MAC'HINIl- �rrac�i Field�l 'i7E►'PY2U- i�iEi�t7"Ltuict — Wet Paint Marking Machine. Big Wheel W/ 4 Stoke Honda 3.5 cc engine / each includes frt. F1,002087 NE1.1) LAY OUT: TAPE MFASURE. I 65.95 65.95 Super Duty 330' heel /each picked up" I 153.75 153.75 TSCBHB TURD: SEED- Common Bermuda YlaultA/504 bag. TS184618 TURi : SEED- Perennial Rye Double 1 87.50 87.50 gagle!50 lb. bag. I 70,99 70.99 B13PR4WAY HAS t,;: PITCH.RUBBER- 4-Way Import With Interior PVC Tube 6" X 24 "/ each. I 21,99 21.99 BBANCHOR Base GROUND ANCHOR - Mact iregor /set of 3 includes frt. [Orders rosy be subject io surcharge. Pal - Grounds Products, tnc. is only responsible for curbside deliveries. South Miami Blanket P.O. #9010 This proposal is Orr lid For 30 days from origination date. Approved by: i- -- Bruce Bates Subtotal Accepted ny:.,__..___.. _.. —. _ ,,._.. Sags Tax (70%) Print;_ Date__— �.._._... — _ – Total � Page 4 Baseball Bases, & COMPLETE Base Kits - Accessories �G Ak yam' Junior Vinvi Covered Base 32.49 Magnetic super base cover with awn 55.94 . I y; Premium Double First Base Replacement Anchor Oniv 20.95 (replacement Spikes for Heavy Duty Viniy Bases 5.69 E� MacGregor Double First Base 158.99 Magnetic super base f'xi #ure 139.95 Major Leaaue Bases (Hollywood style) 129.98 Replacement Anchors for Maior Leaaue Bases 18.95 Rubber Bases- set of 3 23.49 N ` �l r MacGregor Magnetic Super Base 179.95 Major League (Hollywood style) - Single Base 43.95 Non - magnetic superbase covert ar 61.45 1 Replacement Center Postfor.shock absorbing bases 16.49 Rubber Molded Double First Base 99.95 Page 2 of 3 http:/ /ww-v.marl(ersinc.conVbaseball- bases- accessories.aspx 912912 -009 Pitcher's Plates, & Home Plates - Take the Punishment! Page 2 oft http:/ /vnv�v.marlcersinaeom/baseball- pitchers- plates- home- plates.aspx 9/29/2009 .G' Rubber Home Plate Rubber Home Plate Step Down Pitcher's 19.95 12.49 Rubber 49.95 Youth Size Pitcher's Wood - Filled Home Youth Ground Plate Plate Anchor Only $10.95 69.95 19:95 Q2009 -Markers Inc. All rights reserved 133490 Pin Oak Parkway Avon Lake, Ohio 44012 Golf course supplies 8, Athletic field supplies Made in USA I Call Toll Free: 866 617 -6275 Page 2 oft http:/ /vnv�v.marlcersinaeom/baseball- pitchers- plates- home- plates.aspx 9/29/2009 .G' Sports Field Equipment at SpoilsAdvantage.com, - Search 79. Page 16 of 25 Category: Bases and Base Accessories -> pitching 1tx _ °9 e. EMO Import 5-Spike Home Plate IteMik 01193 Price: $15.96 Category: Bases and Base Accessories Home PI MCI �9— Official Size Economy spike Down Base Set [tem#: 01 198 Price: $39.95 Category: Bases and Base Accessories Bases ......... .. ........ ........... ........ Pro HollyVilo6d Style Base Set Item*: 01200 A Price: $114,95 Category., Bases and Base Accessories ... Bases .......... ....... .......... 1.1--.11-- . .............. ....... M 83, hftp://v,,ww.sportsadvantage.rorn/search.php?page--all Import 3�'Jn-Ground Home Plate jt4m#:'0120i PrIC4. $46,0a CategOr Y; Bases and Base Accessories ... a Home pi K 19110- 11- B0100 Youth Size 4-Way Pitching Rubber Item#.: 01955 Price: $39.50 9/29/2009 Sports Field Equipment at SportsAdvantage,com - Search Page 25 of 25 120. Rogers Bases - Break-Away Youth Replacement T, Item#: 01545 Price: $174.96 Category: Bases and Base Accessories - Bases WO 11 0" N W - ............... .... I.—I—I......— ........ .. ... 121. Rogers Bases - break-Away Replacement ease ph ftem#: 011541 Price: $169,98 Category: Bases and Base Accessories ... > Accesso sm -.11. 1.11-1-- ........ -- ....... .... .... I .... 11 .... ............ 122• Rogers Bases . Break-Away Replacement Anchor Item#, 01550 Nce: U4.95 Category: Basesand Base Accessories—, Accesso 123 Search Rogers Bases Break-Away Double First Base "Adc Item#: 0852 PrICO! $122.50 Category: Bases and Base Accessories --> Bases 1141510 =-I I � Home Customer Service I Now to find us I Terms abd conditions 16bout us I S,curlfv Statement f p s & irfcl( http;//wwv,spoilsadvantago-com/search,php?page=alI 9/29/2009 10/22/2010 06:58 3052355186 PRO GROUNDS-PRODUCTS parr; 10/21/2010 No. SOMIAMI No. 008 ms Net 30 RLLTO= Soutb Miami Public Works Parks Maint. 9H'To: City of South Miami Parks Dept.Meet at Attention: Wciner Chalvire Palmer Park ann. Jorge 305-804 -8662 4795 SW 75th Avenue No deliveries a&r 2:00 pm. Miami, FL 3 ?1,55 6200 SW 67 Ave.Soutb Miami, FL Please call ahead for an appointment. P.O. wo Foy ; 9010 .DESTINATION T_ rrZM r t r, arr V Garr 'e#rAL TF16516131B TURF: FERTILIZER- 16.5.16 Slow 40 22.89 915.60 Release (77% of nitrogen) Formulated For _ ,Bermuda Grasses/SOIb, bag (packed 40 bags/pallet) FBBP(250X FENCE: POLY CAP - Yellow Corrugated 1 218.50 218.50 2507roll_ Includes shipping frt. charge. Fl J96764 Feoe4- Poly -Cap Yellow Ties 18" UV 1 19.99 19.99 Resisi .100 /pack + fit. if applicable 1324057 I.RRIO: HUNTER- Sprinkler head 1 -42 1 69.15 69.15 Stainless Steel Pop -Up 360 Degree /each. IH90AI3V IRRIG: SPRINKLER HEAD- Hunter 1 124.95 124.95 Rotate I -90 Full Circle Sprinkler head/ each. BBBASLPP BAST : MAC MAJ. LEAGUE- 1 154.99 154.99 w /Anchor &Plugs 3 /Set. BBBASEPX BA81 : MAC- Major League without 1 129.99 129.99 ground anebors /set of 3. Orders may be subject v, surcharge. Pro- Grounds Products,.lnc. is only responsible for curbside deliveries. This proposal is valid for 30 days from origination date. South il4iarni Blanket P.U. #9010 Approved by: _ , _ Bruce Bate: Subt*tal Accepted Title; .. _ _ . Sales Tax (7.0 %) Print: - Bate: _._ .. .. — Total Page 3 PROFESSIONAL REMOVABLE PRCHING "Un"' ,This superheavy duby unit's madewith all steel ground anchor to be cemented into ground" • Pitcherrubber on. boded and slik one d •seale o the top • comes with two rubberencbor plugs and an anchordigouttool VP•BSPIGP Btfiriol sueb'z24' :zi l6s 5125 ?s sti REMOVABLE PRCHERr$ PLATE. & ANSNOR • Semrpewde� cotated teell stanchion hotted to • Black po pitchers rubber • Slides into anchor system cemented into ground VP•BSIGPPSR tomPeteSe•uBdatsu,6' 224' $342tsEr VP•1633434 BEF dGrowdAn ho wll erc s2411 S VP- 1O33465C LomPleteSe•%;h5'ae4•z18' 31 YP•7633441 YaNhGtomdtmhor w(InseR 521%s Ed RUBBER PtSCHER's PLATES • For use in baseball and softball • Solid while molded rubber • Includes three metal spikes nos a YdAFELE STYLE JR +GROUNO • All rubber constrvction.• • Metal spikes go through „G� w�_ ._... - WOOO�FSLLEO NOME PLATE • Sllllckbeveled edges and sides reduce chance Of .Offidaislze q5 EAEA ' VP•RBNPSAFE catching WAY ARCHER'S RuBBER Gives firm footing• • Made of tough rubber slid comes complete WthInner supp edodEcal(yor • Designed to be rotated p aMdV rfe h S64s u VP-BB W vmai,MY STEP DOWN PITSNERrS RUBBER • Wooden core with solid molded cove rand front extension to prevent holes in the front of plate and reduce maintenance. • Gives pitchers firm. even fooling. urcedt • Ready o insfall. No stakes orspike s req - VP- BBPRPROX OHGiatSfte•BX24^ 554n U VP•BBPRPRUY YahSf:e•4'XlE' S46ssEi RUBBER NOME PLATE official home plate for baseball and softball for safety • Solid white rubberwith black beveled edges • includes 5 spikes 514gE ra VP•BBHPXXXXY 2 snots VP•BBHPSPx gePloc 'tsPLOS s/ _'n HEAVY I)UYY VINYL BASES • inverted sewn seams For extra durability and wear • Bases are covered with 100 % lasting ylon- impregnated vinyl • Polyfoam inner core allows for maximum shape retention • Packed 3 bases per set with 6 spikes 9 $ir VP- MC8ASE5SY oiwais u•Is - Xis' s38— a VP- MCBASE3SY y &ephncem� sG is 359 sacra \.1 uBO1CO° STYlt S71OLSSS Bats • Made from rugged, bonded polyester padding thai is tear- resistantard waterproof • The base is easily bolted to its anchor plate • Anchor plate contains a metal sleeve for added stability • Base size -15'L x 15"W.x 3°H VP- 888ASEBOP scut -36a ,3srokusaPWg .149tE sn VP- B68ASE80 S •30aee83slakd s134%51 so VP•BBSASEBOEA Sngte Oonthiy s47pq seoF3 YP- BBBOSPfK gotaGsamdSiakes S7 SNOCX ABSORBING BASES • This cushioned base is uniquely designed to help reduce injury •The base one-p ice molded rub6 base with no metal parts No rustl • Durable, one-p • Removable t white tenter Past for easy storage and replacemen • Does not h, anchors YP•688ASRIC f0 n-'. wh hem posts �s16? 5e oFs P- B80E8sm Mep a BASE TRANSPORT CART • Heavy -duty Powder coated steel conshuction w16" rubber *as- ur&ersal stems hold both 1" mate and 114' female style bases des a handy digout tool holder and �. er handle grip. 3 Year Limited Warranty s199%t u VP•i26S262 Heavy gauge white rubber cover over a his density foam interior and all welded steel stanchion pan • no bolts to come loose. • This base is designed to reduce sliding Injuries, it is not a substitute for using proper sliding • Base size -15" x IT x 3° VP.8118ASEPR Setaf3w /GmundMdtas S134nso YP- 808ASEPX Serot3w hautGm ddncAaG 512499 so YP- BBBASEPP sat°f3w/GwundAnfi°ISandNag s144�Sfl W -11IM/ SmslaSmeSly $499s(A NOfE even a�G s asU - - . PROPERS NOTASU95TfNTe FOR USING trAMGTECHNlOUES. MAGM14: SUPER BASE LITTLE LEAGUE- APPROVED. lay ers with this unique Reduce the risk of serious injury to slidingp base designed for all ages. According to Rulei3Oethe and Leagues rule brook, Beginning with the 2008 season, it has become mandatory that all leagues utilize bases that disengage their anchor. Features:,, _ • Bases release when the magnetic attraction between the base an magneto are overcome by excessive force from a short slide. • 3 different plate sties that bolt to the bottom of the base pan to adjust the holding strength of the base to the anchor. • Base cover has a ribbed surface design to reduce the risk of slipping.. • Durable rubber base cover and steel stanchion pan for excellent dumbifity. RegutaUon size 15 x 15° x 3° VP-68MACMFO rampleta Base 18993 E6 . VP•BBMNFIXT llognantSaseftduie i139� 0• '- YP- 1185824 Eec Af San tov,ia Fan 560%Y GmandAnriron•31Set 52199 SnaF3 UP- RAM CHOR