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Res No 153-11-13467RESOLUTION NO.: 153-11-13467 A Resolution authorizing the City Manager to execute a construction contract with JVA Engineering Contractor, Inc. in the amount of $15,120 for Pinecrest Villas Traffic Calming Speed Tables be charged to People's Transportation Plan 124 - 1730 - 541 -6490. WHEREAS, the Mayor and City Commission wishes to provide traffic calming to Pinecrest Villas along SW 76th Street and SW 78th Street, and WHEREAS, the City requested and bids were received from JVA Engineering Contractor, Inc., TJ Pavement Corp. and Homestead Concrete & Drainage at $15,120, $15,180 and $16,089, respectively. WHEREAS, JVA Engineering Contractor, Inc. submitted a bid of $15,120.00, which is the lowest, most responsive and most responsible bidder for Pinecrest Villas Traffic Calming Speed Tables. WHEREAS, the total construction cost is $15,120, funded by People's Transportation Plan from Account Number 124 - 1730 - 541 -6490; WHEREAS, the Mayor and City Commission desires to authorize the City Manager to execute a construction contract with JVA Engineering Contractor, Inc. for three speed tables for Pinecrest Villas Traffic Calming in an amount of $15,120. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1: The City Manager is hereby authorized to execute the construction contract and issue a Purchase Order to JVA Engineering Contractor, Inc. for the Pinecrest Villas Traffic Calming Speed Tables in the amount not to exceed $15,120. Section 2: The expenditure shall be charged to People's Transportation Plan Account Number 124 - 1730 - 541 -6490, which has account balances of $298,000, before this resolution was adopted. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 20th day of September 2011, ATTEST: CITY CLERK F� LA READ AND GUAGLAIGAOLITY ANDE7Cl OTIJM CITY ATTORNEY APPROVED. M Y 4 COMMISSION VOTE: 4 -0 Mayor Stoddard: Yea Vice Mayor Newman: Yea Commissioner Beasley: Yea Commissioner Palmer: Yea Commissioner Harris: absent your South Miami ' � wr- �sne�r�ensr f; • inCapPuWCrEO � � CITY OF SOUTH MIAMI t it o Rip OFFICE OF THE CITY MANAGER xooi INTER- OFFICE MEMORANDUM To: The Honorable Mayor and Members of the City Commission Via: Hector Mirabile, Ph.D, City Manager. From: Keith A, Ng, CFM, Operations Manager Public Works & Engineering and Construction Division 0,03 Date: August 29, 2011 Agenda Item No.: Subject: Construction Contract with JVA Engineering Contractor, Inc. for construction of Pinecrest Villas Traffic Calming speed tables. Resolution: A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to execute construction contract with JVA Engineering, Inc. in the amount of $16,120 for three Pinecrest Villas Traffic Calming Speed Tables to be charged to People's Transportation Plan (PTP), Account Number 124- 1730 - 541 -6490. Background: The City of South Miami ( "City ") desires to install traffic calming devices in the Pinecrest Villas neighborhood as proposed in the traffic calming studies in an effort to provide relief and improve quality of life to residents. Upon concurrence from a majority of the residents, and the City Commission, Miami Dade County has approved the installation of the three speed tables at (1) SW 76th Street between SW 59th Place and SW 60th Avenue; (2) SW 78th Street between SW 61st Avenue and SW 60th Avenue and (3) SW 78th Street between SW 59th Court and SW 59th Avenue, The City received 3 bids in response to the solicitation. Bids were received from JVA Engineering Contractor, Inc., TJ Pavement Corp.and Homestead Concrete & Drainage at $15,120, $15,180 and $16,089, respectively. The bids were reviewed and it was determined that JVA Engineering is the lowest responsive and responsible bidder for Pinecrest Villas Speed Tables. Expense: $15,120.00 Account: The expenditure to be charged to the People's Transportation Plan Account number 124 - 1730 -541 -6490 with an account balance of $298,000 before this request. Backup Documentation: ❑ Proposed Resolution ❑ Tabulated Bids ❑ Bid Proposals- Schedule of Values ❑ Interlocal Agreement ❑ Resolution of Commission Concurrence ❑ Approval from Miami Dade County Public Works City of South Miaimi Pinecrest Villas Spoed Tables Bid Tab Summary Bidder I.Bid Price * JVA Engineering Consultant, Inc. 16,120.00 TJ Pavement Corp. 16,180.00 Homestead Concrete & Drainage 16,089.00 * Lump Sum, includes Performance Bond l' I f t �.I 060D Nw 32nd Ava Miami, FL 34147 Tol: (30516464902 Fax: (305)696.7903 Pinecrest Was Traffic Calmin As per Plans Miami, FL 33155 8/24/2011 kOMACuthm DESCRIPTION OF WORK TO BE PERFORMED WE HEREBY SUBM IT SPECIFICATIONS AND ESTIMATES FOR: We proposed performed all materials, labor and equipment near malq to the followSeope of Work,, NOTE: tr IN be I e Descri do PROPOSAL SUBMITTED TO: City of South Miami PROJECT: NAME Keith A. Ng ADDRESS: ADDRESS: 4795 SW 75 Avenue CITY /STATE: CITY /STATE: Miami Florida 33155 DATE: PHONE: 305 668 -7354 E -MAIL: Pinecrest Was Traffic Calmin As per Plans Miami, FL 33155 8/24/2011 kOMACuthm DESCRIPTION OF WORK TO BE PERFORMED WE HEREBY SUBM IT SPECIFICATIONS AND ESTIMATES FOR: We proposed performed all materials, labor and equipment near malq to the followSeope of Work,, NOTE: tr IN be I e Descri do Uni Paverne t 1 CONSTRU MONOF THREE SPEED TABLES (Asper EnglneeringPlans) LS 9 z PERFORMANCE BOND LS 1 a Proposal Is basso on ofan shegts 12,2.4 signed by Francisco Alonso Engineer of record by TY Lln International -HJ $oss dated 11/9/07 alt on a maximum number of 7WO 1 21 POopilizationfsl for asphalt oav_Ing crew. Each additior)a1 moblllzation shall 41112j_pJj331. clrargeaf 3 00 &0_4aCii ❑ reddt aLhC L�3,r ed for unused mgbl{I sit orrG. o prmitfees, bondfges. Addltlonellnsurancefees .densl[iegergctgs impact fees , endaedcertilfcationnot inciuded Adiust remove. relocate, or hold existing utilities not included c any downtime as a rasuit Gf unrg�e ee rk . being pertorTrw b other affcc hl snoas wher�y� rap. not c m eta their task wHl be paid by owner /contractor a his or000sal Is based on work being completed dgring the hours of 7:00 am end 5:00 om, Monday through Friday Excluding ho0clay§1ndwc ands, o Grades.Dyg$i ,lpe�, all b wi hE fi/ D� 1potoi elan design prlortonRl,uEl;nx1VA t9 mphHixltag (o heglrr vrc7 e Any downtime due to cost flicting utilities will be paid by owns o No work other than specifies above Is ngticied In this proposal. EXCLUSIONS• Rentoyal oLq ,ptin$trLes Rerrsoyalofexistin le ightingo.Qlef r Removal of exlstlneSllAhM fence Removal of rxlsting fence itt,Sallation of agy conduit under new asphalt a Removal of exlMing material, excavation. relocation. or imbott fill material. Tnr atnrk and prrLOrmedty the Camay msutrin s grr+brrng pi,oad on theprcmisesde�[ bed moyt, H.nase thaawrer Or contractor default ftstn ony payment underthlsmntraat. owner hereby agreesta accept full resporuiblft for oil fences, shtawalks, all andatgreow pipes, wires, septic tames„ drain link well, etc. unlessstated abm owner Is Ilabte In fug smount of mntractin the event owner canal after work has started, The Co shall not be responsible for damage Ordelays do to strikes, fires, accidents, or the otherstaubs, beyond its control, not for Inherentdefects In the premises onwhich work to bedcr*. In the event of any default of Chic contract by ownerowner agree. to payall cost and reasonable attemeys fees Incurred by1VAEna ring Comracter,InanaresultofnMdefault, All snaterlslss re guaranteed to be as specified. All wok to be completed in a workman Ilkm manart aemrdIngto standard practices. Anyalteradon or deviation from above spedOcatlons Involving extra cost will be executed only upon wdtten cadets and will become an extra charge over and above the ectlmete. Thlsproposalsubloctioacceptancewilhth 00 daysand hvoid thereafteratthe option olpre under slgnned. WE HEREBY PROPOSE TO FURNISH LABOR AND MATERIALS COMPLETE IN ACCORDANCE W ITH THE ABOVE SPECIFICATIONS, FOR THE SUM OF: FIFTEEN THOUSAND ONE HUNDREDTWINY DOLLARS AND ZERO CENTS $15,120.00) WITH PAYMENT TO BE MADE AS FOLLOWS. Involce Authorized SFgnature: ACCEPTANCE OF CONTRACT The above prices, specifications and coiciftTons and conditions are herobyaccepted . Youaretodothewarkas specified payment will be made as outlined above. Accepted by: ..._ Slgtwture: _ Date: T> Pavement Corp, PROPOSAL. SUBMITTED TO: Project Info: Proposal #: 636 -56 City of South Miami Pinecrest Villas Traffic Calming 4795 SW 75 Avenue Miami, Florida 33155 Attn: Keith A. Ng Tel: 305 668 -7354 Fax: 305 668 -7208 Date I j 8%23/2011 f1 Quanta Units Description Unit Price Total 3 LS Furnish and Install three speed tables located at South mlami Area, including performance bond. $5,060.00 $15,160.00 Total: $15,1130.00 10741 SW 30th Street Miami, Florida 33165 Phone: (305) 220.8863 Fax:(305) 559 -0195 HOMESTEAD CONCRETE AND DRAINAGE P O. BOX 1273 �� Homestead, FL 33030 PROPOSAL Phone (305)248.9649 �: Fax (305)248.9650 CITY OF SOUTH MIAMI 4795 SW 75 AVE MIAMI, FL 33155 ATT.: I KEITH NG PHONE: 305 -666 -7354 FAX: 305- 668 =1208 STREET VEI=N 59TH AVE dr 68TH AVE :STEAD CONCRETE AND DRAINAGE DDT: NO COUNTY: DADE DAY OR NIGHT: DAY PAY DLL OR CERTIFIED REPORTS NO PERFORM THE FOLLOWING SCOPE THIS PROPOSAL DOES NOT INCLUDE THE FOLLOWING ITEMS OF WORK: SURVEY, NO M.Q.T. OR POLICE OFFICERS, INSPECTIONS, PERMITS, FEES, COMPACTION DENSITY TESTS, WIRE MESH, NIGHT TIME AND /OR WEEKEND WORK, CONCRETE REMOVAL OF ANY KIND, -DOT CONCRETE, COLORED CONCRETE, REBAR, HANDICAP RAMPS /STAMPS, PAVERS, STAMP CONCRETE OF ANY KIND, RESTORATION, EXCAVATION, PLASTIC, CAULKING SOD RESTORATION, GRADING, LIMEROCK BASE PREPARATION /INSTALLATION, PAVERS, EXCAVATION OF HILL OR FOOTER, FINISHES, PAINT, RAILINGS,SOIL TESTING, LAYOUT, BONDING TRUCKING, ASBUILTS, DE MUCKING, SOIL POISONING, FILL MATERIALS, SOD, WAGE RATES SAND BEDDING AND ANY OTHER WORK NOT SPECIFICALLY SET FORTH BELOW IN BID ITEMS AGREES TO PERFORM THE SCOPE OF WORK SET FORTH BELOW FOR THE FOLLOWING SUMS: COST CODE ITEMS: C UANTITY UNITS COSTS TOTAL MILL EXIWTNG ASPHALT AND REPLACE Wl SPEED HUMP ASPHALT 3.00 EA $ 6,363.00 $ 16,089.00 PER PLANS PROVIDED AND DETAILS ON PAGE 3 & 4 OF PLANS BOND INCLUDED NOTE: FINAL BILL. WILL REFLECT FIELD MEASUREMENTS AND REQUIRES PAYMENT BASED ON FINAL QUANTITIES. GRANDTOTAL [ HCD IS NOT REQUIRED TO PERFORM ANY ADDITIONAL AND /OR DIFFERENT WORK WITHOUT FIRST RECEIVING A SIGNED CHANGE ORDER. THIS PROPOSAL IS SUBJECT TO PRICE ESCALATIONS BASED ON MARKET CONDITIONS. PLEASE SIGN IT AND FAXIT RACK TO US (So DELAY'S DUE TO FACTORS BEYOND HCO'S CON' REMOBILIZATION 141LL BE A CHARGE OF $ 750.0 We can Star, Work on IN A r ANIMUM CHARGE OF $750.UU MENT to HCD Is due within 15 days of receipt of HCD's invoice, Any payment not received timely, be subject to Interest at the rate of 1.6% per month. In the event legal action is required to enforce this Proposal, shall be entitled to recover its attorneys' fees and costs. PRICE SET F012TH IN THIS PROPOSAL IS ONLY GOOD FOR 30 DAYS FROM THE DATE SET FORTH ABOVE DATE: SIGNATURE RESOLUTION NO. 125--11-13439 A Resolu #on to propose traffic flow modification pursuant to a public (tearing, the installation and maintenance responsibilities of three speed tables located within the Ph ecrest Villas Neighborhood in the City of South Miawi,.Florida. W13FREAS, the City of South Miami ("City") desires to install traffic calming devices in the Phiecrest Villas neighborhood as proposed in the traffic calming studies in an effort to provide relief and improve quality of IM to residents; and WHEREAS, 87% of the survey ballots received from residents of the Pine-crest Villas Neighborhood concurs with the desire of the City to install traffic calming devices; and WHEREAS, an Interlooal Agreement between the City and Miami -Dade County ( "County") was executed on May 26, 2011 to install traffic calming devices in the Pinecrest Villas neighborhood; and WHEREAS, the County procedure, for the installation of traffic calming devices, pursuant to County Public Works Depatttnemt C PWD ") procedure 2.9, requires that the PWD make the determination as to whether concurrence from the affected residents and/or property owners is required. However, that same rule also provides that in lieu of concurrence from the affected residents and/or property owners, a municipality may pass a resolutioni after a public hearing requesting PWD to consider the proposed traffic flow modifications. WHEREAS, the County and the City have determined that it is in the best interest cif the general public to install these devices, NOW, THEREFORE, BE ff RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITX OF SOUTH MfAAA FLORIDA THAT: Section 1: The commission concurs with the traffic study concerning the Pinecrest Villas Neighborhood in the City of South Miami which suggest the installation of three speed tables .designed for installation at: (1) SW 76th Street betwee.O SW 59th Place and SW 60th. Avenue; (2) SW 78th Street between. SW 61st: Avenue and SW 60th Avenue and (3) SW 78th Street between SW 59th Count and SW 59th Avenue. Section 2: The City hereby requests that the County Public Works Departm ent consider the foregoing traffle flow modifications as reflected in the attached exhibit which is incorporated by reference into this resolution. Section 3: This resolution shall become effective upon adoption. PASSED AND ADOPTED this 2nd day of _ August , 2011. A`[T& T. APPROVED: TY CLERK MAYOR READ AND APPROVED AS TO FORMc Laai &ifa rg COMMISSION VOTE: 4-0 AND LEGAL SUFFICIENCY1 trycif4A`fJ , Mayor Stoddard: Yea Vice Mayor Newman. Yea Com raissioner Palmer: absent Cr Commissioner Bewley: Yea Mn A ORNEY �16 � Comrmissionpr Rah is: Yea J RESOLUTION NO.. 7,8-11-13392 A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to execute an Interlocal Agreement to perform Traffic Engineering Functions (AGREEMENT) between the City of South Miami (CITY) and Miami -Dade County (COUNTY), to assume the installation and maintenance responsibilities of three speed tables located within the Pinecrest Villas Neighborhood; providing for an effective date. WHEREAS, traffic improvements to attain pedestrian friendly environment are vital to the lives of all residents of the City of South Miami; and WHEREAS, the City of South Miami Commission wishes to begin implementing the City's Neighborhood Traffic Calming Study for the City of South Miami's Pinecrest Villas Neighborhood; and WHEREAS, the City has been presented with an Intergovernmental Agency Agreement with Miami -Dade County to perform Traffic Engineering Functions for the City of South Miami's Pinecrest Villas Neighborhood and WHEREAS, the agreement identifies and lists the location of the speed table installations specifically approved by Miami -Dade County for the City to install and maintain. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1: The City Commission of the City of South Miami authorizes the City Manager to execute an intergovernmental Agency Agreement with Miami -Dade County to perform Traffic Engineering Functions for the City of South Miami Pinecrest Villas Neighborhood. Three speed table installations are located at: �1) SW 76tr' Street between SW 59th Place and SVV 60tr' Avenue; (2) SW 78'" Street between SW 615 Avenue and SW 601h Avenue and (3) SW 7Bt" Street between SW 59th Court and SW 59th Avenue. Section 2: The City Commission of the City of South Miami authorizes the City Manager, to execute an Intergovernmental Agency Agreement with Miami -Dade County to perform Traffic Engineering functions for the installation of Speed Tables in the Pinecrest Villas neighborhood. Section 3: The attached exhibit is incorporated by reference Into this resolution. IN WITNESS WHEREOF, the CITY and the COUNTY have set their hands the day and year above written. Passed and adopted this 26 day of MaY , 2011. :2 Q i Clerk Approved: �/v * f )-�, Mayor Commission Vote: 4 -0 Mayor Stoddard: Yea Vice Mayor Newman: Yea Commissioner Palmer: Yea Commissioner Beasley: absent Commissioner Harris: yea South Miami Alt->ZilferfeaCity C'1'-1.'Y OF SOU "111 M1AN11 OFFICE 41" T1.1:1i CITY MAN AO O Elk 1N,rrR:_6,4i(,F MEMORANDUM 2001 To: The klotiorable Mayor & Me;mbers of the City Commission Via: Hector Mirxbile, Ph.D., Ow Maitager Fron3., Keith A. Ng, CFM, Operatics linger E.ngineering and C:anstruction Date: May 11, 2011 A 1renda Item No.: Subject.. Aulhoriring 1bu City Manager to execute an Interlocal Agreement between the City of South Miami and Miami -]Jade County to perform Traffic Engineering functions, to assume installation and 11111111 ianec rc;sponsibilities of three speed tables located within the Pinecrest Villas Neighborhood. Resolu.tiuu: A Resolution of the Mayor and City Convnission of the City of South Miami, Florida, authorizing the City Manager to execute an interlcocal >' &Teement to perform 'Fraftic engineering Functions behveen the City of South Miami and M.iKwi -Da& County, to assume the instalhiliuii and maintenance: responsibilities of three speed tables located within the Pinecrest Villas Neighborhood; providing; for an etT ctive date. Background: The City and Public Works Dopailment received numerous complaints, ):roi» the. residents of vehicular speeding, and requests for traffic calming measures to reduce speealing and address a concern for safety_ A traffic calming study was performed by City consultants colt twhali "of the Public Works & Enginecring Department to address concerns of the residents in the Pinecrest. Villas Neighborhood. Three prima locations . wcw idendric it and mcoinniendod for installation of speed tables. As the agoney having fill) jurisdiction over traffic opo- at:ions throughout the County, the Miaini -Dade County Public Works Departinent's Traffic Engineering Division provided the Cily with a final (Hill; of an `Titergoventmental Agency Agreement to Perforin Traffic .Ungineerhig Functions:" This agreement identities [raffle ci)ining; devices specifically approved by the County to install and maintain. Justification, By allowing the execution of the above - referenced a,grecinent, the City will have liilfil.led the i- equirement of the Miami-Dade County Public Woks Department Traffic, Engineering Division to n-iave forward in implementing the City's 'Craffic, Calinhig Slutiy report for the Pinecrest Villas Neighborhood in accordance with the terms and conditions of. the Agreenfetit. Expense: Not Applicable Account; 'I "hese sei -vices will be funded through the fleople.'s Transportation Plan, account number 124.1739.541.3450 with a current balance of %9,784.78 Attachments; Proposed Resolution Toterlocal Agreement Corre:spolidencrs Engineering Drawings Page I of 5 Martinez, Grizel From: Shen, Joan (PWD) Doans @miamidade.gov] Sent: Friday, April 22, 2011 6:19 PM To: Martinez, Grizel Cc: Ng, Keith; De la Torre, Rudy; Khan, Muhammad (PWD) Subject: RE: MDC Public Works Requirement- Resident Concurance Attachments: Procedure R4 01 09.pdf Grizel, We have no objection for the City to install two speed humps along SW 78 Street. However, the City should obtain approvals from the Fire Department and the Police Department for all requested speed humps installation, as per attached PWD Traffic Flow Modification policy. Thank you, Joan Shen, Ph.D., P.E., PTOE, Assistant Chief Traffic Engineering Division Miami -Dade County Public Works Department 111 NW 1st Street, Suite 1510, Miami, FI_ 33128 Phone: 305 -375 -2030, Fax: 305 - 372 -6064 http://www.miamidade.gpv/pubworks/ 'Delivering Excellence Every Day .................. ........... From: Martinez, Grizel [mailto :GMartinez @southmiamifl.gov] Sent: Wednesday, April 20, 20114:44 PM To: Shen, Joan (PWD) Cc: Ng, Keith; De la Torre, Rudy Subject: RE: MDC Public Works Requirement- Resident Concurance Dr. Shen, Upon review of the criteria listed below, the speed table on SW 76t' Street may be moved eastward in an effort to increase the distance from the intersection and comply with the 50 feet minimum. We will send you the revised plans from the engineer for your approval. However, due to overwhelming reaction from the residents in the Pinecrest Villas neighborhood, we strongly request to proceed with the installation of the 2 speed tables on SW 78th Street. I have attached copies of the resident concerns for your review and consideration. Once again, thank you for your attention on this matter. Grizel Martinez Engineering & Construction Division City of South Miami 4795 SW 75 Avenue iViiami, FI 33155 3051663 -6350 3051668 -7208 fax www.cityofsouth m iami.net From: Shen, Joan (PWD) [mailto:joans @miamidade.gov] Sent: Wednesday, April 13, 20116:43 PM 9/9/2011 Page 2 of 5 To: Martinez, Grizel Cc: Calas, Esther (PWD); De la Torre, Rudy; Khan, Muhammad (PWD) Subject: MDC Public Works Requirement- Resident Concurance Good evening, Grizel, In response to your subject request, please be advised that the Miami -Dade County Public Works Department (PWD) reviewed the traffic calming study to evaluate the need for calming devices in the Pinecrest Villas area. As a result, it was determined that the installation of a speed hump on SW 76 Street and SW 78 Street will enhance the traffic along these corridors. However, the two closely spaced speed humps on SW 78 Street may reduce the effectiveness. Therefore, it is suggested that only one speed hump should be installed on SW 78 Street. Moreover, speed humps will not be considered at the approaches to a horizontal or vertical curve where visibility of the hump is restricted. The speed humps will not be considered within 250 feet of a traffic signal, within 50 feet of an intersection, or in front of a driveway (please see attached policy on speed humps). Furthermore, the City must execute an intergovernmental agency agreement. An electronic copy of this document is attached with this email. Signed and sealed design plans must be submitted to our Department for review. 100% of the residents /property owners immediately adjacent to the proposed speed hump and two- thirds (2/3) of the residents /property owners of the blocks shall concur with the installation of the speed hump. Should you have any questions or concerns, please feel free to contact me or Mr. Muhammad Khan at 305- 375 -2030. Thank you, Joan Shen, Ph.D., P.E., PTOE, Assistant Chief Traffic Engineering Division Miami -Dade County Public Works Department 111 NW 1st Street, Suite 1510, Miami, FL 33128 Phone: 305 - 375 -2030, Fax: 305 -372 -6064 http:/ /www.miamidade.gov /pubworks/ "Delivering Excellence Every Day" From: Martinez, Grizel Sent: Wednesday, March 23, 2011 11:33 AM To: 'Shen, Joan (PWD)' Cc: 'Ralkumar, Vishnu (PWD)'; 'Khan, Muhammad (PWD)'; De la Torre, Rudy Subject: FW: MDC Public Works Requirement- Resident Concurance Dr. Shen, We are providing you with a letter indicating the resident and property owners which will be surveyed regarding the speed tables in Pinecrest Villas. A sample of the survey has been attached as well. Please confirm that we are conducting the survey appropriately and that the indicated affected residentt property owners is acceptable for the required concurrence pool. Thank you, Grizel Martinez Engineering & Construction Division City of South Miami 4795 SW 75 Avenue Miami, Fi 33155 9/9/2011 Page 3 of 5 3051663 -6360 3051668 -7298 fax www. cityofsouthmiarn &9t From: Martinez, Grizel Sent: Tuesday, March 15, 201110:21 AM To: 'Shen, Joan (PWD)' Cc: 'Rajkumar, Vishnu (PWD)'; De la Torre, Rudy; 'Khan, Muhammad (PWD)' Subject: FW: MDC Public Works Requirement- Resident Concurance Dr. Shen, The digital and hard copies of the traffic calming studies for Mango Terrace, Pinecrest Villas, Cocoplum Terrace and Manor Lane have been provided to your office. Please provide us with the parameters for conducting and evaluating the resident survey, as requested below. Thank you, Grizel Martinez (Engineering & Construction Division City of South Miami 4795 SW 75 Avenue Miami, FI 33155 3051663 -6350 3051668 -7208 fax www.cityufsoufh_rn7iaMj ngt From: Martinez, Grizel Sent: Wednesday, March 09, 201111:36 AM To: 'Shen, Joan (PWD)' Cc: De la Torre, Rudy Subject: RE: MDC Public Works Requirement- Resident Concurance Dr. Shen, I am preparing digital copies of the Manor Lane and Cocoplum Terrace traffic studies per the request of Mr. Khan. We are sending you additional (hard copy) documents for Manor Lane and Mango Terrace traffic calming as well. In the meantime, we would like to proceed with the Pinecrest Villas speed tables. The design is currently in progress. Construction documents are about 50% complete. We would like to proceed with and complete the survey for resident concurrence as soon as possible. Please describe the resident concurrence requirements needed for MDC approval. What is the area and number of residents that must be surveyed? Please provide us with the necessary information to perform the survey. Thank you, Grizel Martinez Engineering & Construction Division City of South Miami 4795 SW 75 Avenue Miami, F133156 3051663 -6350 3051668 -7208 fax www.city outi_ami.net 9/9/2011 Page 4 of 5 From: Shen, Joan ( PWD) [it_Lailto:joansOmiamidade.govl Sent; Friday, February 25, 20116:45 PM To: Martinez, Grizel Cc: Khan, Muhammad (PWD) Subject: FW: MDC Public Works Requirement- Resident Concurance Grizei, Can you please forward us a hard copy of the study report. Thanks. From: Martinez, Grizel jmaaftg:GMartin s t iamiFl, ov Sent: Friday, February 25, 20112:00 PM To: Shen, Joan (PWD) Cc: De la Torre, Rudy Subject: RE: MDC Public Works Requirement- Resident Concurance Dr. Shen, attached is the study for Pinecrest Villas. Due to file size, I will email Cocoplum Terrace Study separately. Grizel Martinez Engineering & Construction Division City of South Miami 4795 SW 75 Avenue Miami, F! 33955 305/663 -6350 3051668 -7208 fax www.city ofsouthmiam i.net From: Shen, Joan (PWD) [mailta:ioans@miamidade.gov1 Sent: Friday, February 25, 201112:40 PM To: Martinez, Grizel Cc: De la Torre, Rudy; Rajkumar, Vishnu (PWD) Subject: RE: MDC Public Works Requirement- Resident Concurance Grizel, Please submit the study for our review. Thanks. From: Martinez, Grizel maiito:GMai inezasouthmiamifl.aovl Sent: Friday, February 25, 201112:09 PM To: Shen, Joan (PWD) Cc: De la Torre, Rudy; Rajkumar, Vishnu (PWD) Subject: MDC Public Works Requirement- Resident Concurance Dr. Shen, The City of South Miami Public Works Department (CSMPWD) is preparing to go In to the design phase for neighborhood traffic management for the Cocoplum Ten -ace Neighborhood, and Pinecrest Villas Neighborhood. The purpose of the traffic management projects is to address speeding and traffic intrusion in local residential streets. 9/9/2011 Page 5 of 5 The City initiated a traffic calming study for both neighborhoods to perform traffic data collection and analysis, as well as development of traffic calming alternatives for the study areas. The study resulted in the following recommendations: Coco um Terrace Neighborhood Most recommended improvements for this area have been implemented, including the lane closure of the SW 70th Street and installation of traffic circles. The items below are pending and are planned to go into design soon, 1. Installation of six speed tables between: SW 64th Street and SW 66th Street at SW 641h Court • SW 63rd Court SW 62nd Court SW 70P' street and Sunset Drive/ SW 72nd Street at: • SW 601 Court SW 63rd Court • SW 63rd Avenue 2. Install speed table / street narrowing west of SW 62nd Avenue, on SW 69th Street and SW 68th Street, to create a transition for traffic operation between commercial and residential areas along SW 62nd Avenue, Pinecrest Villas Neighborhood;. The traffic study recommends the Installation of three speed tables at: o SW 76th Street between SW 59th Place and SW 60th Avenue. • SW 78th Street between SW 60th Avenue and SW 61st Avenue. SW 78th Street between SW 59th Avenue and SW 59th Court. I have included a map of each area for your reference. Note that the locations for the Pinecrest Villa Speed tables are highlighted in yellow. Based on our conversation yesterday, please describe the concurrence requirements from the residents and inform CSMPWD of any requirements for Miami Dade Public Works approval. Thank you, Grizei Martinez Engineering & Construction Division City of South Miami 4795 SW 75 Avenue Miami, Fr 33455 3051663 -6350 3051668 -7208 fax %vwwcityoof guthmiami.net 9/9/2011 a N a al a jib: • ti �€ wi I e Lill I o x I �+ A 1 a A It e 1� a 0 �� Rg F pp filly 1 Rib g 41, gig it IN z 2 ,,I . RUP, a P 0s Iwo a _ U 19 p c Ft a i �g � 1 11" It'll '$' is PRI I gas g PR 9 1 a :a S d d 0 0 N 19 d 4 z W z w F-• o� VVG fill, F1111 • �� �� ', � �'3 fir ' t� m E~ -� w � a t � a F� n E E W E 'FT E � 4V INTERGOVERMENTAL AGENCY AGREEMENT TO PERFORM TRAFFIC ENGINEERING FUNCTIONS THIS INTERGOVERNMENTAL AGENCY AGREEMENT TO PERFORM TRAFFIC ENGINEERING FUNCTIONS (AGREEMENT), made and entered into this l ' day of 2011, by and between the City of South Miami, FLORIDA, a municipal corporation of the AT-- OF FLORIDA, hereinafter referred to as the CITY and MIAMI -DADE COUNTY (COUNTY), a political subdivision of the STATE OF FLORIDA, MIAMI -DADE County, WITNESSETH WHEREAS, pursuant to Section 2 -96.1 of the Miami -Dade County Code, all traffic control and traffic engineering services in Miami -Dade County are under the exclusive jurisdiction of the COUNTY; and WHEREAS, the CITY desires to assume the installation and maintenance responsibilities of certain traffic engineering functions pertaining to its local municipal streets only; and WHEREAS, the COUNTY has determined that the CITY is both equipped and able to perform the traffic engineering functions as herein specified on its local streets; and WHEREAS the CITY has, by proper resolution attached hereto and by reference made a part hereof, authorized its officer(s) to enter into this AGREEMENT. NOW THEREFORE, the CITY and the COUNTY agree as follows: 1. The recitals set forth above are incorporated herein by reference. 2. The CITYwill only install and maintain thefollowing designated types oftrafficcontrol devices and only on those local municipal streets operated and maintained by the CITY within its boundaries: (List devices) Three speed tables located at: 1. SW 76th Street between SW 59th Place and SW 60th Avenue. 2. SW 78th Street between SW 616t Avenue and SW 60th Avenue. 3. SW 78th Street between SW 59th Court and SW 59th Avenue. Traffic calming devices may be installed on local municipal streets only after an appropriate traffic engineering study has been performed and sealed and signed plans have been submitted to the Public Works Department of the COUNTY for its review and approval. 3. The CITY shall attach a decal to the back of the sign panels indicating ownership and date of installation. 4. The CITY assumes sole and complete responsibility for the maintenance of all such signs that are installed by the CITY within its boundaries. 5. The CITY assumes sole and complete liability for any accidents and /or injuries which may or are alleged to occur or arise out of the installation, operation or maintenance of said traffic control devices, and hereby indemnifies and saves harmless the COUNTY from any and all claims of negligence as a result of the installation, operation or maintenance of said signs. 6. All traffic control signs installed by the CITY in accordance with this AGREEMENT shall conform to the applicable requirements established by the following publications: • Florida Department of Transportation's Standard Specifications for Road and Bridge Construction. • Manual on Uniform Traffic Control Devices for Streets and Highways, U.S. Department of Transportation Federal Highway Administration (ANSI D6. le- 1989), including latest revisions. • Standard Highway Signs, U.S. Department of Transportation, Federal Highway Administration. • Miami -Dade County Public Works Manual (available from the Public Works Department, Reproduction Services, 111 NW 1 Street, Suite 1604, Miami, FL 33128) 7. For installation of traffic control devices, the CITY shall hire a COUNTY licensed contractor or perform the work in -house by the CITY Public Works crew. 8, Should the CITY install street name signs at the same site where a stop -top street name exists, then the CITY shall utilize the other corners of the intersection. Subsequently, the CITY shall remove the COUNTY'S stop -top street name signs by an approved sign contractor. All signs and hardware removed shall be dismantled and returned to the Traffic Signals and Signs Division of the COUNTY'S Public Works Department. 9. The CITY shall be responsible for keeping records of any and all installations and repairs, and furnishing pertinent documents as and when said records may be requested. 10. Failure to carry out any of the duties and responsibilities assumed herein by the CITY may result in termination of this AGREEMENT, at the sole discretion of the COUNTY. IN WITNESS WHEREOF, the CITY and the COUNTY have set their hands the day and year above written. Attest: HARVEY 9' RUVIN, CLERK V P4 If n('1y v{ry "9i} 13y., a uty Clerk MIAMI -DADE COUNTY gy: County Manager Attest: CITY OF SOUTH MIAMI r By: C By: ity Clark Ity Manager CONTRACT Pinecrest Villas Speed Table Installations THIS CONTRACT was made and entered into on this ZZ a-d day of Srkm be,f , 2011, by and between JVA Engineering contractor, Inc., hereafter referred to as "Contractor ", and the City of South Miami, hereafter referred to as "Owner ". WITNESETH: That, the Contractor, for the consideration hereinafter fully set out, hereby agrees with the Owner as follows: 1. The Contractor shall furnish all labor, materials, equipment, machinery, tools, apparatus, and transportation necessary to perform all of the work shown on the Drawings and described in the Project Manual the Contractor shall furnish all the materials, and perform all of the Work as provided for in the Bid Documents and Construction Documents, drawings, plans, specifications and documents and shall do everything required by this Contract and the other Contract Documents. 2. The Contractor shall commence the Work to be performed under this Contract on a date to be specified in a written order of the Owner and shall complete all Work hereunder within the length of time stipulated in the Bid. 3. The Owner hereby agrees to pay to the Contractor for the faithful performance of this Contract, subject to additions and deductions as provided in the Bid Form, in lawful money of the United States, the amount of: Fifteen thousand One Hundred and Twenty Dollars; ($15,120.00), Lump Sum. 4. The Owner shall make monthly partial payments to the Contractor on the basis of a duly certified and approved estimate of Work performed during each calendar month by the Contractor, less the retainage provided in the General Conditions, which is to be withheld by the Owner until completion and acceptance of the complete project in accordance with this Contract and until such Work has been accepted by the Owner. 5. Upon submission by the Contractor of evidence satisfactory to the Owner that all payrolls, materials bills, and other costs incurred by the Contractor in connection with the construction of the Work have been paid in full, final payment on account of this Contract shall be made within sixty (60) days after the completion by the Contractor of all Work covered by this Contract and the acceptance of such Work by the Owner. 6. In the event that the Contractor shall fail to complete the Work within the time limit stipulated on the Bid Form in #5, or the extended time limit agreed upon, as more particularly set forth in the Contract Documents, liquidated damages shall be paid at the rate of $278.00 dollars per day, plus any monies paid by the City to the Consultant for additional engineering and inspection services associated with such delay. 7. It is further mutually agreed between the parties hereto that if, at any time after the execution of this Contract and the Surety Bond hereto attached for its faithful performance and payment, the Owner shall deem the Surety or Sureties upon such bond to be unsatisfactory, or if, for any reason such bond ceases to be adequate to cover the performance of the Work, the Contractor shall, at its expense within five (5) days after the receipt of notice from the Owner so to do, furnish an additional bond or bonds in such form and amount and with such Surety or Sureties as shall be satisfactory to the Owner. In such event, no further payment to the Contractor shall be deemed to be due under this Contract until such new or additional security for the faithful performance of the Work is furnished in manner and form satisfactory to the Owner. 8. No additional Work or extras shall be done unless the same is duly authorized by appropriate action by the Party of the Owner. © thomasfpepe- 09 -13 -1 IN WITNESS WHEREOF, the parties hereto have executed this Cgitract n the c� y and date first above written, in five (5) counterparts, each of which shall, witho f t prop �r acco}anting for the other count par} deemed an original Contract. I W CONTRACTOR: Signature: Name: .lose Alvarez Title: President OWNER: CITY OF SOUL" MIAMI r Signature: Dr. Hector Mirabile City Manager AUTHENTICATION: Signatur .2 M. Menendez, CIVIC City Clerk Read and A r as-to l�orm, Legoit , arf cution Thereof: Attorney © thomadpepe- 09 -13 -1 1 2