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Res No 134-11-13448RESOLUTION NO. 134-11-13448 A Resolution authorizing the City Manager to execute a five -year Software License and Services Agreement with SunGard Public Sector Inc. the parent corporation of Open Software Solutions Inc. (OSSI), a sole- source vendor, for the replacement of outdated software for the sum of $300,000 from the Federal Forfeiture Accounts 615- 1910 -521- 6800(Intangible Assets) and 615 - 1910 -521 -5205 (Computer Equipment) for Computer Aided Dispatch (CAD) services, Records Management System (RMS), Field Base Reporting System (FBRS), to include the first year annual maintenance and support for the South Miami Police Department's Public Safety Communications System. Whereas, the Police Department is required to operate and maintain a Police Communications System to support the Department's functions with radio communications, report writing, records keeping, information retrieval and to respond to calls for service from the community whether routine or emergency in nature, thereby making our community safer, and Whereas, the South Miami Police Department maintains its own Communications Center and it operates on a 24 -hour, 7- days -a -week basis. It is part of a shared or multi jurisdictional entity; via the Miami -Dade County Police Radio frequencies. It receives and evaluates requests for police services from the non - emergency lines and deploys field and support units to the scenes of routine and emergency incidents through voice radio transmissions and CAD messaging. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The City Manager is authorized to expend $300,000.00 and to execute a Software License and Service Agreement with SunGard Public Sector, Inc. to improve the City's CAD /RMS /FBRS software by replacing outdated systems, to include the first year annual support and maintenance with funds coming from Federal Forfeiture account 615- 1910 -521- 6800 (Intangible Assets) for a cost of $280,000.00 and Federal Forfeiture account 615- 1910 -521- 5205 (Computer Equipment) for a cost of $20,000.00. Section 2. This Resolution shall take effect immediately upon approval. PASSED AND ADOPTED this 16 day of August , 2011. ATTEST: APPROVED:`' CITY CLE MAYOR READ AN `PPVOVED AS TO FORM, LANG EL -L 'GALITY t�N E UTI THEREOF:,% COMMISSION VOTE: 5-0 Mayor Stoddard: Yea Vice Mayor Newman: Yea Commissioner Palmer: Yea Commissioner Beasley: Yea CITY ATTORNIX I/ Commissioner Harris: Yea South Mlaml � , CITY OF SOUTH MIAMI All Afa�or3sa Gila OFFICE OF THE CITY MANAGER , x INTER- OFFICE MEMORANDUM �. it npi l ih7Cl % r+ F.j i 1 L f y fP/�Gl Zook TO: Honorable Mayor Stoddard and Members f the Commission VIA: Hector Mirabile, Ph. D. City Manager ;j FROM: Orlando Martinez de Castro, Chief of P lica DATE: August 4, 2011 Agenda Item No. Subject: Software Maintenance Agreement Background: The South Miami Police Department's Public Safety Communications System is outdated and needs to be upgraded to be comprised of the following Baseline Components Systems: Computer Aided Dispatch System (CAD), Records Management System (RMS) and Field Base Reporting System (FBR) that must be maintained, improved and supported by SunGard Public Sector Inc, the parent company of Open Software Solutions, Inc. (OSSI) Selected: The City of South Miami is requesting to execute a Software Maintenance Agreement with SunGard Public Sector Inc. Cost: The term of the Software Maintenance Agreement is 5 years with a total of $175,000. The amounts noted shall be payable as follows: • Year 1 $0.00 • Year 2 $ 25,000.00 • Year 3 $ 35,000.00 i Year 4 $ 45,000.00 • Year 5 $ 70,000.00 Account Number: The annual payment for this purchase was included in 2011-2012 budget 001 -1910- 521 -3450 Contractual Services_ Backup Documentation: ■ Software Maintenance Agreement ■ Proposed Resolution SOFTWARE MAINTENANCE AGREEMENT BETWEEN SunGard Public Sector Inc. a Florida corporation with headquarters at: 1000 Business Center Drive Lake Mary, FL 32746 ( "SunGard Public Sector ") AND City of South Miami 6130 Sunset Drive South Miami, FL 33143 (for purposes of this Agreement, "Customer ") By the signatures of their duly authorized representatives below, SunGard Public Sector and Customer, intending to be legally bound, agree to all of the provisions of this Agreement and all Exhibits, Supplements, Schedules, Appendices, and /or Addenda to this Agreement. City of South Miami, FL BY: 7 ", 6 PRINT NAME: ,9c- n( 6 J PRINTTITLE: GGrr MMAOL -2 DATE SIGNED: 9 - °t — Iz READ CITY PATORNEY SunGard Public Sector Inc. Christian Coleman PRINT NAMLP and Controller, SunGard Public Sectoi Inc AND TITLE: DATE SIGNED: D AS TO LA GUAGE, LEGALITY AND EXECUTION T Page 1 of 6 SPS Maintenance 7 11/2010 ATS DATE THIS AGREEMENT is entered into between SunGard Public Sector and Customer on the Execution Date. SunGard Public Sector and Customer have entered into a Software License and Services Agreement dated as of the Execution Date (the "License Agreement ") for the Software. Customer desires that SunGard Public Sector provide Maintenance and Enhancements for and new releases of the Baseline Software identified in Exhibit 1 on the terms and conditions contained in this Agreement, and for the Custom Modifications identified in Exhibit 1 on the terms and conditions of this Agreement. Accordingly, the parties agree as follows: 1. Incorporation By Reference. Sections 1 (Definitions), 8 (Confidential Information) and 11 through 15, inclusive (Notices, Force Majeure, Assignment, No Waiver and Choice of Law; Severability, respectively) of the License Agreement are incorporated into this Agreement by this reference as fully as if written out below. If any provision incorporated by reference from the License Agreement conflicts with any provision of this Agreement, the provision of this Agreement will control. 2. Additional Definitions. "Commencement Date'_" means the date specified in Exhibit 1 as the "Commencement Date." "Contract Year" means, with respect to each Baseline Component System and Custom Modification, each one (1) year period beginning on the Commencement Date or the anniversary thereof, and ending one (1) year thereafter. "Custom Modification" means a change that SunGard Public Sector has made at Customer's request to any Component System in accordance with a SunGard Public Sector - generated specification, but without any other changes whatsoever by any person or entity. Each Custom Modification for which SunGard Public Sector will provide Customer with Improvements is identified in Exhibit 1. "Defect" has the meaning ascribed to that term in the License Agreement, and further, with regard to each Custom Modification, means a material deviation between the Custom Modification and the SunGard Public Sector - generated specification and documentation for such Custom Modification, and for which Defect Customer has given SunGard Public Sector SPS Maintenance 7/1/2010 enough information to enable SunGard Public Sector to replicate the deviation on a computer configuration that is both comparable to the Equipment and that is under SunGard Public Sector's control. "Enhancements" means general release (as opposed to custom) changes to a Baseline Component System or Custom Modification which increase the functionality of the Baseline Component System or Custom Modification in question. "Improvements" means, collectively, Maintenance, Enhancements and New Releases provided under this Agreement. "Maintenance" means using reasonable efforts to provide Customer with avoidance procedures for or corrections of Defects. The hours during which Maintenance will be provided for each Component System, the targeted response times for certain defined categories of Maintenance calls for each Component System and Custom Modification, and other details and procedures (collectively, the "Maintenance Standards ") relating to the provision of Maintenance for each Component System and Custom Modification are described in attached Exhibit 2. "New Releases" means new editions of a Baseline Component System or Custom Modification, as applicable. "Notification" means a communication to SunGard Public Sector's help desk by means of: (i) SunGard Public Sector's web helpline; (ii) the placement of a telephone call; or (iii) the sending of an e -mail, in each case, in accordance with SunGard Public Sector's then - current policies and procedures for submitting such communications. 3. Services. (a) Types of Services. During the term of this Agreement, SunGard Public Sector will provide Customer with Maintenance for, Enhancements of, and New Releases of each Baseline Component Page 2 of 6 System and each Custom Modification identified in Exhibit 1. (b) Limitations. All Improvements will be part of the applicable Baseline Component System /Custom Modification, and will be subject to all of the terms and conditions of the License Agreement and this Agreement. SunGard Public Sector's obligation to provide Customer with Improvements for Baseline Component Systems owned by parties other than SunGard Public Sector is limited to providing Customer with the Improvements that the applicable third party owner provides to SunGard Public Sector for that Baseline Component System. Customer must provide SunGard Public Sector with such facilities, equipment and support as are reasonably necessary for SunGard Public Sector to perform its obligations under this Agreement, including remote access to the Equipment. 4. Payment and Taxes. (a) Maintenance Fees. For the Improvements, Customer will pay SunGard Public Sector the amount provided for in Exhibit 1 as the "Payment Amount" for years two — five (2 -5). For each Contract Year subsequent the fifth Contract Year, SunGard Public Sector reserves the right to increase the Improvements fees. Fees for Improvements for a Baseline Component System /Custom Modification are due on the first day of the first month of the Contract Year for that Baseline Component System /Custom Modification. (b) Additional Costs. Customer will also reimburse SunGard Public Sector for actual travel and living expenses that SunGard Public Sector incurs in providing Customer, with Improvements under this Agreement, with reimbursement to be on an as- incurred basis. Such travel and living expenses will be governed by SunGard Public Sector's Corporate Travel and Expense Reimbursement Policy, will be invoiced on a monthly basis in arrears and due within thirty (30) days from the date of invoice. Customer will also reimburse SunGard Public Sector for all charges incurred in _ connection with accessing Equipment. (c) Taxes. Customer is responsible for paying all taxes (except for taxes based on SunGard Public Sector's net income or capital stock) relating to this Agreement, the SPS Maintenance 7/1/2010 Improvements, any services provided or payments made under this Agreement. Applicable tax amounts (if any) are NOT included in the fees set forth in this Agreement. If Customer is exempt from the payment of any such taxes, Customer must provide SunGard Public Sector with a valid tax exemption certificate; otherwise, absent proof of Customer's direct payment of such tax amounts to the applicable taxing authority, SunGard Public Sector will invoice Customer for and Customer will pay to SunGard Public Sector all such tax amounts. (d) Late Charges. Customer will pay each SunGard Public Sector invoice by no later than thirty (30) days after receipt. Late payments are subject to a late charge equal to the lesser of: (i) the prime lending rate established from time to time by Citizens Bank, Philadelphia, Pennsylvania plus three percent (3 %); or (ii) the highest rate permitted by applicable law. 5. Term. This Agreement will remain in full force and effect throughout the initial Contract Year. After the initial Contract Year, this Agreement will renew for an additional Contract Year unless, at least six (6) months prior to the expiration of the initial Contract Year, Customer notifies SunGard Public Sector in writing of Customer's intent not to renew the Agreement for the second Contract Year. After the second Contract Year, this Agreement will automatically be extended for consecutive Contract Years on a year -to -year basis unless either party notifies the other in writing of its intent not to extend this Agreement for any particular Baseline Component System /Custom Modification at least six (6) months prior to the expiration of the then - current Contract Year. 6. Disclaimer of Warranties. Customer agrees and understands that SUNGARD PUBLIC SECTOR MAKES NO WARRANTIES WHATSOEVER, EXPRESSED OR IMPLIED, WITH REGARD TO ANY IMPROVEMENTS AND /OR ANY OTHER MATTER RELATING TO THIS AGREEMENT, AND THAT SUNGARD PUBLIC SECTOR EXPLICITLY DISCLAIMS ALL WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. FURTHER, SUNGARD PUBLIC SECTOR EXPRESSLY DOES NOT WARRANT THAT A COMPONENT SYSTEM, ANY CUSTOM MODIFICATION OR ANY IMPROVEMENTS WILL BE USABLE BY CUSTOMER IF THE COMPONENT SYSTEM OR CUSTOM MODIFICATION HAS BEEN MODIFIED BY ANYONE OTHER THAN SUNGARD PUBLIC SECTOR, OR WILL BE ERROR FREE, WILL OPERATE WITHOUT INTERRUPTION OR WILL BE COMPATIBLE WITH ANY HARDWARE OR Page 3 of 6 SOFTWARE OTHER THAN THE EQUIPMENT. 7. Termination. A party has the right to terminate this Agreement if the other party breaches a material provision of this Agreement. Either party has the right to terminate this Agreement at any time while an event or condition giving rise to the right of termination exists. To terminate this Agreement, the party seeking termination must give the other party notice that describes the event or condition of termination in reasonable detail. From the date of its receipt of that notice, the other party will have thirty (30) days to cure the breach to the reasonable satisfaction of the party desiring termination. If the event or condition giving rise to the right of termination is not cured within that period, then the party seeking to terminate this Agreement can effect such termination by providing the other party with a termination notice that specifies the effective date of such termination. Termination of this Agreement will be without prejudice to the terminating party's other rights and remedies pursuant to this Agreement. 8. LIMITATIONS OF LIABILITY. (a) LIMITED LIABILITY OF SUNGARD PUBLIC SECTOR. SUNGARD PUBLIC SECTOR'S LIABILITY IN CONNECTION WITH THE IMPROVEMENTS OR ANY OTHER MATTER RELATING TO THIS AGREEMENT WILL NOT EXCEED THE FEES THAT CUSTOMER ACTUALLY PAID TO SUNGARD PUBLIC SECTOR FOR THE SPS Maintenance 7/1/2010 IMPROVEMENTS FOR THE YEAR THAT SUCH LIABILITY ARISES. (b) EXCLUSION OF DAMAGES. REGARDLESS OF WHETHER ANY REMEDY SET FORTH HEREIN FAILS OF ITS ESSENTIAL PURPOSE OR OTHERWISE, IN NO EVENT WILL SUNGARD PUBLIC SECTOR BE LIABLE TO CUSTOMER FOR ANY SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, WHETHER BASED ON BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY, OR OTHERWISE, AND WHETHER OR NOT SUNGARD PUBLIC SECTOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. (c) BASIS OF THE BARGAIN. CUSTOMER ACKNOWLEDGES THAT SUNGARD PUBLIC SECTOR HAS SET ITS FEES AND ENTERED INTO THIS AGREEMENT IN RELIANCE UPON THE LIMITATIONS OF LIABILITY AND THE DISCLAIMERS OF WARRANTIES AND DAMAGES SET FORTH IN THIS AGREEMENT, AND THAT THE SAME FORM AN ESSENTIAL BASIS OF THE BARGAIN BETWEEN THE PARTIES. 9. Entire Agreement. This Agreement contains the entire understanding of the parties with respect to its subject matter, and supersedes and extinguishes all prior oral and written communications between the parties about its subject matter. Any purchase order or similar document which may be issued by Customer in connection with this Agreement does not modify this Agreement. No modification of this Agreement will be effective unless it is in writing, is signed by each party, and expressly provides that it amends this Agreement. Page 4 of 6 EXHIBIT 1 Customer: City of South Miami, FL Commencement Date: Execution Date (or anniversary thereof) CONTRACT YEAR: The initial Contract Year begins on the Commencement Date and ends one year thereafter. Improvements for the initial Contract Year are provided at no charge. Each subsequent Contract Year begins on the anniversary of the Commencement Date. Qty Part# Component System Year Payment Year Payment Year Payment Year Payment Support Type Computer Alded Dispatch 1 CAD -T2 BASE COMPUTER AIDED DISPATCH SYSTEM TIER -2 7 X 24 1 CAD -CON ADDITIONAL CAD CONSOLE LICENSE 7 X 24 1CAD -MAP FIRST CAD MAP DISPLAY AND MAP MAINTENANCE SOFTWARE LICENSE 7X24 3 CAD -MAPD ADDITIONAL CAD MAP DISPLAY LICENSE 7 X 24 1 CAD -E911 E911 INTERFACE MODULE 7 X24 4 MCT -MIS LAN CLIENT LICENSE FOR MESSAGE SWITCH 7 X24 3 CAD -MRM CAD RESOURCE MONITOR DISPLAY LICENSE WITH MAPS 7 X24 Records Management System 1 RMS- BASE -20 BASE RECORDS MANAGEMENT SYSTEM - 20 WORKSTATION 5X11 1 RMS- ACCIDENT -20 BASIC ACCIDENT MODULE - 20 WORKSTATION 5 X 11 1 'RMS -WIZ BASE .ACCIDENT WIZARD BASE SERVER LICENSE 5 X 11 1IRMS -CA CRIME ANALYSIS MODULE 1 IRMS- MAP -20 RMS MAP DISPLAY AND PIN MAPPING LICENSE - 20 'WORKSTATION 5 X 11 1 RMS- NTF -20 NOTIFICATION MODULE - 20 WORKSTATION 5 X 11 1 IRMS -P &E -5 PROPERTY AND EVIDENCE MODULE - 5 WORKSTATION 5 X 11 1 RMS -BAR HOST -5 iBAR CODING SERVER LICENSE - 5 WORKSTATION 5 X 11 1 IRMS- BAR - CLIENT BAR CODING HAND_ -HELD CLIENT LICENSE (EACH) 5 X 11 1 IRMS -P2P POLICE TO POLICE INTERNET DATA SHARING_ 5 X 11 1 IRMS - TRAIN -5 TRAINING MODULE - 5 WORKSTATION 5 X 11 Mobile Computing 1 MCT -SWI STATE /NCIC MESSAGING SOFTWARE 7 X24 1 MCT- BMS -T2 BASE MOBILE SERVER SOFTWARE UP TO 50 WORKSTATIONS 7X24 40 MCT- CLIEt-fT MCT CLIENT- DIGITAL DISPATCH 5 X 11 40 MCT -MAP MCT CLIENT- MAPS 5 X 11 40 MCT -MFR -OFF MFR CLIENT- BASE INCIDENTIOFFENSE 5 X 11 40 MCT-MFR-ACC MFR CLIENT- ACCIDENT REPORTING 5X11 40 RMS -WIZ- CLIENT ACCIDENT WIZARD WORKSTATION LICENSE 5 X 11 40 MCT- MFR - ARREST MFR CLIENT- ARREST 5 X 11 40!MCT- MFR -AFF MFR CLIENT - ARREST AFFIDAVIT 5X11 40 'MCT- MFR - CITATION MFR CLIENT- CITATION 5 X 11 5 MCT- MFR -MBLN- CLIENT MFR CLIENT- MOBLAN VERSION 5 X 11 1 MCT- MFR - REV -T2 REVIEW MODULE FOR FIELD REPORTING UP TO 50 WORKSTATIONS 5 X 11 1 MCT -AVL -HOST AVL SERVER HOST LICENSE 5 X 11 _ 4 MCT- -AVL -CAD CAD CLIENT AVL LICENSE 7)(24 40 MCT -AVL- CLIENT MCT CLIENT - AVL 5 X 11 PAYMENT AMOUNT $ 25.000.00 $35.000.00 $45,000.00 $ 70,000.00 Improvements fees are due thirty (30) days prior to the commencement of the Contract Year for which such fees are being remitted. Improvement fees for Contract Years 2 -5 are as noted above. Improvement fees for any Contract Year subsequent to the fifth full Contract Year will be at then prevailing rates and are subject to change and will be specified by SunGard Public Sector in an annual invoice:. This contract shall not be renewed beyond the 5th year unless the renewal is approved by resolution of the City. If renewed by the City after the first 5 -year period, the annual increases for Improvement fees subsequent to the fifth full contract year shall not exceed five percent (5 %). APPLICABLE TAXES ARE NOT INCLUDED IN THIS EXHIBIT 1, AND, IF APPLICABLE, WILL BE ADDED TO THE AMOUNT IN THE PAYMENT INVOICE(S) BEING SENT SEPARATELY TO THE CUSTOMER. Page 5 of 6 SPS Maintenance 7/1/2010 EXHIBIT 2 Maintenance Standards Hours During Which SunGard Public Sector's Telephone Support Will be Available to Customer in Connection with the Provision of Maintenance: As indicated in the "Support Type" column in Exhibit 1. "7x24" means Seven (7) days per week, 24 hours per day. "5x11" means Monday through Friday, 7:00 A.M. to 6:00 P.M. Continental US Local Time excluding holidays. Targeted Response Times. With respect to SunGard Public Sector's Maintenance obligations, SunGard Public Sector will use diligent, commercially reasonable efforts to respond to Notifications from Customer relating to the Baseline Component Systems /Custom Modifications identified in Exhibit 1 of this Agreement in accordance with the following guidelines with the time period to be measured beginning with the first applicable SunGard Public Sector "Telephone Support" hour (that is, based upon whether SunGard Public Sector provides 7x24 or 5x11 Support for the Baseline Component System /Custom Modification in question) occurring after SunGard Public Sector's receipt of the Notification: 1- Urgent A support issue is considered Urgent when it produces an 1 hour emergency situation in which the Component System(s) is not performing a process which has caused a complete work stoppage and no workaround exists, revenue is impacted, or data is corrupted. 2 -High A support issue is considered High when it prevents the completion of critical processes where an "acceptable" workaround is NOT available. "Acceptable" is defined as a workaround that is not cumbersome or time - consuming. 3- Medium 4 -Low A support issue is considered Medium when it hinders the completion of a critical process where an "Acceptable" workaround is available. An issue that is non - critical and no workaround is available will be considered Medium priority. 2 hours 4 hours A support issue is considered Low when it does not affect 24 hours processing. This may include cosmetic issues, general questions, and how to use certain features of the system. Notes: (1) For purposes of these targets, a "response" will mean as an initial contact from an SunGard Public Sector representative to Customer to begin evaluation of the problem reported under one of the categories of calls identified above; (2) As a prerequisite to SunGard Public Sector's obligation to respond to Customer, Customer must follow SunGard Public Sector's then - current processes (such as the dialing of a particular phone number, the categorization of a particular problem, etc.) when submitting its Notification. Page 6 of 6 SPS Maintenance 7/1/2010 SunGard Public Sector Inc. 4000 OSSI Court - High Point, NC 27265 - Phone: (407) 365 -4217 - Fax: (407) 304 -4213 - Einail: jbeasley @hteinc.com SUNGARD® BudgetaryQuote I7:ite C�urste ## Acct Mgt ' 07�[t(aj11 ]I�C.Bf�17S0 Jor f3casiey Y PUBLIC SECTOR SubTotal: $65,200 CAD If4i; iWitatioii Services 1 CAD- PROJ -MGNT CAD PROJECT MANAGEMENT ti .Qu(3te Prepared For: n/a I CADANST BASE CAD SOFTWARE INSTALLATION $4,200 $4,200 - Snutli dtiliarni, FT. BASE CAD SOFTWARE IMPLEMENTATION $18,880 $18,880 - n/a 1 CAD -MNT -TRN Chid! Orl;and) Martinc;a.Dc Castro $6,400 $6,400 - n/a 2 CAD -USR -TRN a 613LI Siaoiset I.7rive $12,800 - n/a I CAD- MAP -CONY MAP BASED GEOFILE GENERATION $20,000 SouthTvlbmi; Fd.' 3143 - n/a CAD -PROF -ADD ADDITIONAL PROFESSIONAL SERVICES $640 $640 Phone; (305) 0,63-6301 SubTotah _ _ ' � � -... Extended'; a Prodp' Descri tmrt ilnit.Price � Arinua] lll:uritcnancc C' PaYt Numb.eY [} y tt P . Prtc. e 1 BASE RECORDS MANAGEMENT SYSTEM - 20 $38,950 $38,950 $6,232 5x11 RMS- BASE -20 WORKSTATION BASE COMPUTER AIDED DISPATCH SYSTEM TIER -2 $48,100 $48,100 $8,658 7x24 1 CAD -T2 ADDITIONAL CAD CONSOLE LICENSE $3,900 $3,900 $702 7x24 I CAD- CON -T2 FIRST CAD MAP DISPLAY AND MAP MAINTENANCE 54,500 $4,500 $810 7x24 I CAD- MAP -T2 SOFTWARE LICENSE ADDITIONAL CAD MAP DISPLAY LICENSE $1,500 $4,500 $810 7x24 3 CAD - MAPD -T2 LAN CLIENT LICENSE FOR MESSAGE SWITCH $300 $1,200 $216 7x24 4 MCT -MIS CAD RESOURCE MONITOR DISPLAY LICENSE WrITH MAPS $1,000 $3,000 $540 7x24 3 CAD- MRhI -T2 — SubTotal: $65,200 CAD If4i; iWitatioii Services 1 CAD- PROJ -MGNT CAD PROJECT MANAGEMENT $15,360 $15,360 n/a I CADANST BASE CAD SOFTWARE INSTALLATION $4,200 $4,200 - n/a 1 CAD -IMPL BASE CAD SOFTWARE IMPLEMENTATION $18,880 $18,880 - n/a 1 CAD -MNT -TRN CAD MAINTENANCE TRAINING $6,400 $6,400 - n/a 2 CAD -USR -TRN CAD USER TRAINING 36,400 $12,800 - n/a I CAD- MAP -CONY MAP BASED GEOFILE GENERATION $20,000 $20,000 - n/a CAD -PROF -ADD ADDITIONAL PROFESSIONAL SERVICES $640 $640 n/a SubTotah $78,280 �• I 1 w 1 BASE RECORDS MANAGEMENT SYSTEM - 20 $38,950 $38,950 $6,232 5x11 RMS- BASE -20 WORKSTATION 7/6/2011 10:10:35 SUNCaARI] °" P UcBC LI C 5 ECTO JRGBQ1750 Page 2 of 4 OSSI Unit Pr1ce 3irrniral .ty Na Niumbc �Pro&ct Desch ptioi� 1 � Price .. MaFntenanre BASIC ACCIDENT MODULE - 20 WORKSTATION $3,500 $3,500 $560 5x11 1 RMS- ACCIDENT -20 ACCIDENT WI7_ARD BASE SERVER LICENSE $5,000 $5,000 '5800 5x11 RMS -WIZ -BASE RMS -CA CRIME ANALYSIS MODULE $12,500 $12,500 $2,000 5x11 1 RIMS MAP DISPLAY AND PIN MAPPING LICENSE - 20 $4,000 $4,000 $640 5x11 RMS- MAP -20 WORKSTATION NOTIFICATION MODULE - 20 WORKSTATION $6,800 $6,800 $1,088 5,01 1 RMS- NTF -20 1 PROPERTY AND EVIDENCE MODULE - 5 WORKSTATION $5,500 $5,500 $880 5x11 RMS -P &E -5 1 RMS -BAR HOST -5 BAR CODING SERVER LICENSE - 5 WORKSTATION $2,500 $2,500 $400 5x11 1 BAR CODING HAND -HELD CLIENT LICENSE (EACH) $1,595 $1,595 $255 5x11 RMS -BAR- CLIENT POLICE TO POLICE INTERNET DATA SHARING $0 $0 $0 5x11 � RMS -P2P 1 RESIDENTIAL SECURITY WATCH MODULE - 5 $1,500 $1,500 $240 5x11 RMS- RS \x' -5 WORKSTATION 1 RMS- TRAIN -5 TRAINING MODULE - 5 WORKSTATION $3,500 $3,500 $560 5x11 SubTotal: $85,345 RMS Tmp�ementation Sexvices _:. 1 RMS - PROJ -MGNT PROJECT IYfANAGEMENT FOR RMS $15,360 $15,360 n/a 1 RMS -INST BASE RIVIS SOFTWARE INSTALLATION CHARGES $7,000 $7,000 n/a I RMS -IIIPL BASE RNIS SOFTWARE IMPLEMENTATION CHARGES $14,920 $14,920 _ n/a I RMS -MNT -TRN RMS MAINTENANCE TRAINING $6,400 $6,400 - n/a I RMS -TTT -TRN RMS TRAIN THE TRAINER TRAINING $11,520 $11,520 _ n/a 1 RMS -ADD -TRN RIMS ADD -ON MODULE USER TRAINING $7,040 $7,040 - n/a RIIS- ACCIDENT 1/2 Day RMS -NTF 1 Day RMS -P &E 1 Day RMS -TRAIN 1/2 Day RMS- BAR - CLIENT 1 Day RMS -CA 1 Day RNIS-RSW 1/2 Day SubTotal: $62,240 r� a 1 STATE: /NC1C MESSAGING SOFTWARE $20,000 $20,000 $3,600 7x24 MCT -SWI 1 IfCT- BMS -T2 BASE MOBILE SERVER SOFTWARE UP TO 50 ,$20,000 $20,000 $3,600 7x24 WORKSTATIONS 40 IICT- CLIENT MCT CLIENT - DIGITAL DISPATCH $995 $39,800 $6,368 5x11 40 MCT -MAP MCT CLIENT - MAPS $200 $8,000 $1,280 5x11 7/6/2011 10:10:35 SUNCaARI] °" P UcBC LI C 5 ECTO JRGBQ1750 Page 2 of 4 OSSI 7/6/2011 10:10:35 SUNGARU PUBLIC C S ECTO P JRGBQ1750 Page 3 of 4 OSSI - - tp!E Ur>it Pxicr l~xter�3�d Annual . {r�_•. ` iy turf Mall Ct �3YCt�.UGt 1 t5Cf7I71 =i 6t1 P1'jC� 1pl'd]F1tet7 eTfi.Ce e :. l6 40 MFR CLIENT - BASE INCIDFNT /OFFENSE $995 $39,800 $6,368 5x11 MCT- MFR -OFF 40 MCT- MFR -ACC MFR CLIENT - ACCIDENT REPORTING $500 $20,000 $3,200 5x11 40 ACCIDENT WIZARD WORKSTATION LICENSE $150 $6,000 $960 5x11 RMS- WIZ - CLIENT 40 MCT -MFR- ARREST I\4FR CLIENT - ARREST $300 $12,000 $1,920 5x11 40 MCT- MFR -AFF MFR CLIENT - ARREST AFFIDAVIT $150 $6,000 $960 5x11 40 MCT- MFR - CITATION MFR CLIENT - CITATION $500 $20,000 $3,200 5x11 5 MCT- MFR- DIBLN- CLIENT MFR CLIENT - MOBLAN VERSION $500 $2,500 $400 5x11 1 REVIEW MODULE FOR FIELD REPORTING UP TO 50 $17,500 $17,500 $2,800 5x11 MCT- MFR - REV -T2 WORKSTATIONS 1 MCT -AVL -HOST AVL SERVER HOST LICENSE $35,000 $35,000 $6,300 7x24 4 MCT -AVL -CAD CAD CLIENT AVL LICENSE $2,000 $8,000 $1,440 7x24 40 MCT- AVL - CLIENT MCT CLIENT - AVL $150 $6,000 $960 5x11 SubTotal: $260,600 Mobile Computing Implementation Services 1 MCT- PRO) -MGNT PROJECT MANAGEMENT SERVICES $7,680 $7,680 - n/a 1 MCT - SWI -INST INSTALLATION OF BASF_, MESSAGE SWITCH $2,800 $2,800 - n/a 1 MCT- SWI -IMPL Il4PLEMENTATION OF BASE MESSAGE SWITCH $1,400 $1,400 - n/a 1 MCT -BMS -INST INSTALLATION OF BASE MOBILE SERVER SOFTWARE $4,200 $4,200 - n/a I MCT -IMPL MOBILE IMPLEMENTATION SERVICES $7,000 $7,000 - n/a 1 NIFR -IMPL IMPLEMENTATION FOR MOBILE FIELD REPORTING $2,800 $2,800 n/a MFR -INST INSTALLATION MOBILE FIELD REPORTING $2,800 $2,800 - n/a I MFR - HINT -TRN MOBILE FIELD REPORTING MAINTENANCE TRAINING $1,280 $1,280 _ n/a 1 MCT -TTT -TRN MCT TRAIN THE TRAINER TRAINING $5,120 $5,120 n/a 1 MFR -TTT -TRN MOBILE FIELD REPORTING TRAIN THE TRAINER 58,960 $8,960 n/a TRAINING 1 MCT -ADD -TRN MFR ADD ON MODULI: USER TRAINING $2,560 $2,560 n/a 1\fCT- MFR -ACC 1 Day MCT- MFR - ARREST 1/2 Day 1\4CT -MFR- CITATION 1/2 Day 1 MCT- CLIENT -INST INSTALLATION OF DIGITAL. DISPATCHING CLIENT $1,400 $1,400 n/a MCT -AVL SERV AVI. INSTAI.L.ATION AND TRAINING $2,800 $2,800 n/a SubTotal: $50,800 7/6/2011 10:10:35 SUNGARU PUBLIC C S ECTO P JRGBQ1750 Page 3 of 4 OSSI r ' 1'Ii duc:r Description: li Ur ii ['Ii Vat] _y Part plumber 1 a ice I Lmignce . ' ;;; ,�I'echtucal Services 2 TCH- INSTALL - ONSITE On -Site Installation for Application Servers 51,400 $2,800 _ n/a SubTotal: $2,800 T]is�ounit 1 DISCOUNT DISCOUNT - $361,970 - $361,970 $0 SubTotal: - $361,970 st�mated Travel and Living Expenses 1 CAD -TE TRAVEL EXPENSES FOR CAD SERVICES $6,675 $6,675 - n/a I CAD -LE LIVING EXPENSES FOR CAD IMPLEMENTATION SERVICES $7,938 $7,938 n/a I RMS -TE TRAVEL EXPENSES FOR RMS IMPLEMENTATION $4,100 $4,100 n/a SERVICES 1 RNIS -LE LIVING EXPENSES FOR RMS IMPLEMENTATION SERVICES $4,860 $4,860 - n/a 1 bICT -TE TRAVEL EXPENSES FOR MCT INIPLFMENTATION $5,950 $5,950 n/a SERVICES 1 MCT -LF LIVING EXPENSES FOR MCT IMPLEMENTATION SERVICES $6,642 $6,642 n/a SubTotal: $36,165 r • r -- X464 Total R %V-47 TGis gdole is valid until 09130111 This proposal does not include a data conversion. If a data conversion is required additional fees will apply. SUNGARD PUBLIC SECTOR 7/6/2011 10:10:35 OSS I JRGBQ1750 Page 4 of 4 t MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holldays Miami, Miamr -Dade County, Florida STATE OF FLORIDA COUNTY OF MIAMI -DADS: Before the undersigned authority personally appeared MARIA MESA, who on oath says that he or she is the LEGAL CLERK, Legal Notices of the Miami Daily Business Review f /Wa Miami Review, a daily (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami in Miaml -Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice In the matter of CITY OF SOUTH MIAMI PUBLIC HEARING - AUGUST 16, 2011 in the XXXX Court, was published in said newspaper in the issues of 08/05/2011 Aff lant further says that the said Miami Daily Business Review is a newspaper published at Miami in said Miami -Dade County, Florida and that the said newspaper has heretofore been continuously published in said Miami-Dade County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Miami -Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he or she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securin {w `cation in the said n F. rn subscribed before me this 05 day of AUGUST , A.D. 2011 (SEAL) MARIA MESA personally known to me Yc aPr "t Notary POC SWa of i<iarida Chet} +i 11, Marmsr v�y 4 MFCon-intissionDDM Grpires07A812012� - 9 T ' i7 � 1e �e pre: �11y � ASR Sa}1 Gar C4r Lf Jim at:, 305`-B63 -6340. , Pursuantt @FtaPf SfaIli%es tib that iT a per sariu'as t@ apeat sff r' %, -a-i' `.'HAR1G VnIs'_s10 i.rkl,tiie,Cky rifsquth 3t lfc rentrfa�:City Qemr[sslQrr• 1fi; °- �tt'1� = d�iylnnlrlg at.7.3f]r ISO '& rtsdt,E) rive; iCj con5i�i2ti �ensa Freatsnr� jarh.,f� �I, S 61-1 r irlvlingfhm cajs ,i' �u[rr:3Ntaml axis atanr€' �v yQf;_t?,�irt~'�Ute H.r1Vt'':yEar: 'r . 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