Res No 109-11-13423RESOLUTION NO. 109-11-13423
A Resolution authorizing a transfer of $4,446.00 from account No.001 -1620-
524 -3450, Contractual Services, settlements to account No.001- 1200 -512-
4950, Codifications for the purpose of scanning /indexing within our existing
Alchemy Database various documents.
WHEREAS, it is requested that the budget for City Clerk's Codifications account be
increased by $4,446.00 from account No.001- 1620 -524 -3450; and,
WHEREAS, it is essential to provide sufficient funds for the City Clerk's account for
scanning/indexing within our existing Alchemy Database various documents consisting of
approximately twenty -two boxes.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA;
Section I. The Mayor and City Commission hereby approve the transfer of $4,446.00
from account No.001- 1620 -524 -3450, Contractual Services with a current balance of $35,933.00
to accountNo.001- 1200 -512 -4950, Codifications.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 19 day of July 2011
ATTEST:
aa,� a &u
CITY CLERK ey
APPROVED:
COMMISSION VOTE:
4 -0
Mayor Stoddard:
Yea
Vice Mayor Newman:
Yea
Commissioner Beasley:
Yea
Commissioner Palmer:
absent
Commissioner Harris:
Yea
PO Box 248
Oldsmar, Florida 34677 -0248
? ADVANCED DATA SOLUTIONS, INC. 813.855.3545 Corporate
813.855.6575 Fax
'r,±>mw.,a;;,•H;.- vAm.adsus.net
Quotation / City Clerk Record Conversion — 22 Boxes
City of South Miami
6130 Sunset Drive
South Miami, FL 33143 -5093
Attn: Maria Menendez / 305.663.6340
Date: July 11, 2011
48,400
Scanning, Indexing and Image Enhancement Various
$.065
$3,146.00
Images / 22
Documents within Alchemy Database. ADS is fully
Std Boxes
licensed to scan directly into the Alchemy software
(2,200 Images
platform.
Per Box)
* Color Images will be scanned at $.15 per image
1
DVD Media Disc
$15.00
$15.00
1
Pick -up and Delivery
$75.00
$75.00
$3,236.00
Total
$.09
$4,356.00
48,400
Scanning, Indexing, Image Enhancement and full text
Images/22
OCR ; for Various Documents within Alchemy
Std Boxes
Database. ADS is fully licensed to scan directly into
(2,200 Images
the Alchemy software platform.
Per Box)
* Color Images will be scanned at $.15 per image
1
DVD Media Disc
$15.00
$15.00
1
Pick -up and Delivery
$75.00
$75.00
$4,446.00`!
Total