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Res No 001-11-13315RESOLUTION NO. 01-11-13315 A Resolution of the Mayor and City Commission of the City of South Miami, Florida authorizing the City Manager to permit South Miami Rotary, a non - profit organization to hold its 27th Annual South Miami Rotary Art Festival on February 26 & 27, 2011, in the downtown South Miami area on Sunset Drive; providing for an effective date. WHEREAS, South Miami Rotary, a non -profit organization, has submitted a Special Event Application; and, WHEREAS, for the past 27 years the South Miami Rotary Art Festival has been held in the City of South Miami, and sponsored through South Miami Rotary; and, WHEREAS, the applicant has requested permission to hold its event on February 26 & 27, 2011; and, WHEREAS, the applicant has paid for the deposit, fee application, Over Street Banner Request, Pole Banners, and partial payment towards Police and Public Works Departments, totaling $5,260.00 ; and, WHEREAS, the applicant will pay for all services rendered by the Police and Public Works Departments in an estimated amount of $10,006.69, to be paid upon completion of the event; and WHEREAS, The applicant has attached a copy of Resolution # 155 -03- 11705, revising a policy related to requiring signature petition from businesses as previously established through Resolution # 27- 03- 11576; and WHEREAS, According to this resolution, the South Miami Rotary will not have to obtain signatures for this event according the above mentioned resolution; and WHEREAS, Resolution # 85- 06- 12226, waives the requirements which were established in Resolution # 27- 03- 11576. In accordance to Resolution #85- 06- 12226, dated June 6, 2006, "Mayor and City Commission agree to close Sunset Drive for the annual event", and "Rotary shall not be required to reimburse the Ciry for lost parking revenues ". NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Mayor and City Commission authorize the City Manager to approve the 27`h Annual South Miami Rotary Art Festival event, to be held on February 26 & 27, 2011, in downtown South Miami on Sunset Drive. Section 2. The South Miami Rotary will pay the City of South Miami an Pg. 2 of Res. No. 01 -11 -13315 estimated amount of $10,006.69 after this event is completed; for services rendered by the Police and Public Works Departments. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this January 4 201 1 . ,1 ON COMMISSION VOTE: 5 -0 Mayor Stoddard: Yea Vice Mayor Newman: Yes Commissioner Beasley: Yea Commissioner Palmer: Yea Commissioner Harris: Yea CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM To: The Honorable Mayor & Members of the City Commission Via: Hector Mirabile, PhD, City Manager / From1/1 Maria Stout -Tate, Director Parks & Recreation Department Date: 4, 201 1 Agenda Item South Miami AA•AmcAWN I I I I r 2001 A Resolution of the Mayor and City Commission of the City of South Miami, Florida authorizing the City Manager to permit South Miami Rotary Art Festival, a non - profit organization to hold their Subject: 27th Annual South Miami Rotary Art Festival on February 26 & 27, 2011, which would, be held in the downtown South Miami area on Sunset Drive; providing for an effective date. The applicant, South Miami Rotary, a non - profit organization, has submitted a Special Event Application to hold their 27 Annual South Miami Rotary Art Festival on February 26 & 27, 2011. The applicant has paid for the following: Deposit: $ 600.00 Application Fee: $ 60.00 Over Street Banner Request: $ 300.00 Pole Banners: $ 300.00 Total amount: $ 1,260.00 The "estimated cost" from various City Departments are: Background: Police Department $ 7,744.00 Public Works $6,262.69 Total: $ 14,006.69 Partial payment towards Police & Public Works: - $ 4,000.00 Total Amount Due $ 10,006.69 The applicant will pay the above figure upon completion of the event. The applicant has attached a copy of Resolution # 155 -03- 11705, revising a policy related to requiring signature petition from businesses as previously established through Resolution # 27- 03- 11576. According to this resolution, the South Miami Rotary will not have to obtain signatures for this event according the above mentioned resolution. Resolution # 85- 06- 12226, waives the requirements which were established in Resolution # 27- 03- 11576. In accordance to Resolution #85- 06- 12226, dated June 6, 2006, "Mayor and City Commission agree to close Sunset Drive for the annual event", and "Rotary shall not be required to reimburse the City for lost parking revenues ". The uncollected amount for the street closure on Sunset Drive is $10,000 and the uncollected revenues from the meters would be $2,950.00, (59 meters X $25.00 per day X 2). The South Miami Rotary will pay the City of South Miami an estimated amount of $10,006.69, after the event is completed; for services rendered by the Police and Public Works Departments. This attached resolution authorizes the .City Manager to permit South Miami Rotary Art Festival, a non -profit organization to hold their 27a' Annual South Miami Rotary Art Festival on February 26 & 27, 2010. Amount Paid: Expense Payment Due: Waived Amount: Fund & Account N/A Attachments: Special Event Application $ 5,260.00 $10,006.69 (Upon completion of the event) (Police and Public Works Departments) $12,950.00 South Miami Rotary Art Crafts Festival Feb, 26 -27, 2010 12/2212010 5:41 PM Date Form of Payment Est. Expenditures Total Due Event 1 Art & Craft Event date 2/26 -27 -2011 Sponsor _ South Miami Rotary Application fee 9/17/2010 Check 0 Film Deposit 7/17/2010 Cheek 0 dIL Plannin De t Street Banner Resolution Reso# 9/17/2010 0 other 0 Other _ w ... _ - -•- - Public Works ROW permit Personnel cost $ 6,088.69 $ 6,088.69 Other (Barricades ) $ 174.00 $ 174.00 Pole Banner 9/17/2010 $ 100.00 Pole Banner 121712010 - $ 200.00 Sub -total $ 300.00 ffm $ 6,262.691$ 6,262.69 Police Deot Personnel cost $ 7,744.00 $ 7,744.00 other Sub -total $ - 7,744.00 $ 7,744.00 TOTALS PAID $ 1,260.00 $ 14,006.69 Partial Payment for $ (4,000.00) Police & PW De t Total Amount Due $ 10,006.69 $ 10,006.69 COMMENTS: I x .,: rr+vawrPTU rs � a.f'w �wr,. ..' *,i ,'' .ui x, '; .:'e,.. .`.� ? r,� .,,5.tti.' 11.10 :N INI�'.''.i�,'��'. i I I i i I I I i i 12/2212010 5:41 PM Page 1 of 1 Stout -Tate, Maria From: Corbin, Larry P. Sent: Wednesday, December 08, 2010 9:40 AM To: Stout -Tate, Maria Subject: Cost Estimate for Rotary Art Show The following is a cost estimate for the upcoming Rotary Art Show. This is an estimate of the cost for extra -duty police personnel which will be required to properly cover this two day event. Saturday February 26, 2010, 0500 — 2200hrs 17 supervisor hours 59 officer hours Overnight 2200hrs — 0600hrs 8 supervisor hours 32 officer hours Sunday February 27, 2010 0600hrs — 2100hrs 15 supervisor hours 52 officer hours Cost for extra -duty supervisor ............................. $50.00 per hour Cost for extra -duty officer .. ............................... $40.00 per hour One time radio fee ........... ............................... $3.00 per day per radio (4. radios) Total estimate,.. ....... _ ......... ........................ _ $7744.00 Maria, Sorry about the wrong date, this estimate is a little different than the previous one. I spoke to Dianna Phillips regarding the cost and basically I was able to cut it by $320.00. Thank You. Lieutenant Larry Corbin Uniform Patrol Division South Miami Police Department PH 305- 663 -6351 PAX 305 -663 -6353 12/22(2010 CITY OF SOUTH MIAMI Public Works Department Event Cost Estimate Submitted To: Maria Stout Tate Name of Event: South Miami Rotary Arts Festival Event Date (s): February 26 and 27, 2011 Personnel: Cost: Saturday, February 26, 2011 (S:OOAM to 7:00 PM) One (1) Supervisor - $42.00 @14 hours $ 588.00 Four (4) employees - $40.00 @14 hours $2,240.00 Sunday, February 27, 2011 (7:00 AM to 9:00 PM) One (1) Supervisor - $4100 @14 hours $ 588.00 Four (4) employees - $40.00 @14 hours $2,240.00 $5,656.00 FICA (Saturday and Sunday) S 432.69 $6,088.69 Equipments: Cost: W' Barricades $174.00 Date Prepared: Agreed to Estimate: Signature: Print Name Grand Total: $6,262.69 Approved by: Public Works Director Witness: Signature: Print Name: Cft%! of sor Fei? RESOLUTION NO. 85 -06 -12226 A RESOLUTION OF TBE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, 'RELATING TO WAIVING REQUMEMENTS OF RESOLUTION .27- 03 -U576 FOR THE ROTARY CLUB OF SOi7 fH MIAMI FOR TBE EVENT SPONSORED By THE ROTARY CLUB, WHICH EVN7U SHAIL BE NAMED THE SOUTH MIAMI ROTARY ARTS FESTIVAL; PROVIDING AN EFFECTTVEDATE. WHEREAS, the Mayor and City Commission of the City of South Miami desire to continue to encourage the existence of the annual South Miami Arts and 'Crafts Festival; and, Wl3EREAS, for the past 22 years the Red Road Merchant's Association (RCSM and RS'MA.) sponsored the South Miami Arts and Crafts Festival; and, WBBREAS, RCSM and RSMA. are no longer interested in sponsoring the event; and, WHUW, S, the Rotary Club of South Miami ( Rotary) would like' to event supported by the Mayor and City Commission; and, WiJEREAS, if the Mayor and City Commission agree, the Rotary would like to xeuame the event the "South Miami Rotary Arts Festival;" and, Q . WHEREAS, Rotary would like the City's annual special event permit policy adopted under resolution 27-03-11576, to be waived as to this annual event, as the art %stival'has been a long standing event and popular event in the City; and, . % WHUMAS, the city shah annually allocate funds to support the city's "un- kind" police services for the events in order to assist with defraying the costs of the Rotary's efforts to sponsor the event; and, QA WIMEAS, the Mayor and City Commission agree to close Sunset Drive forthe annual event; and, Additions shown by xmder ' ' and deletions shown by ee H•is. No. 85 -06 -12226 i i x s .t �, s r sttt +- ,• n !a - s t u .aft " r t }- • 's �,x ua - ! - . f n • l.aut e + Ott as fit Eat • it - - - x .n l - I s! n • . s r v y. *te. ^t!:' /. (! t' :•. tit ...• J1 .!! Eil. Sit Y. 1. • to the city for f- vl } 6516 trlt, iml 1 - ' t t / ! I . t t } }:w, il ' ;✓tt x serWoes; an! 10 WBEREAS, Rftxy ban not be required to refinburse the City for log� a' .ttt• 'f :u. t .[CI• ` 1u - Mayor and City Commission desire t. Provide tx ,ttl,s 4 i . U' r Y. • r .. I p• .. services r h Rotary f i tt ' annual t and, W a; •s .! $ban be required to ttwtt publk liability pub It n,t - _ W13ich l 1 shall mine 1he city as an t ifinn bsured for it - f, - a n tt r• srx �I t • W*Ma EAS, the Mayor and City Commission desire to waive the requirements of resolution 27- 03-11576 for this evens, and desire to rename the ,,vent the "South Mami Rotaty.Aris 1<esYival -7 No T\ THKREFORE BE ff . r ;. E.l: B THE MAYOR t SeWou 3. The above whereas clauses are incorporated by reference . • t'it!�i v 0 .as rt. AS TO FOnC- 1 age 2 o €2 m - i c'I' f. t • U I r 1MiayorFemi: Yea lee MayorWiscotnbe: Yea. Commsea4onerBitts: Yea CouniissionerPahuer: Yea Commissioner$edanam Yea 155 -03 -11705 RESOLUTION NO. A RESOLUTION OF THE MAYOR �� CMOMSSINOG OF THE CITY OF SOUTH MIAMI, RESOLUTION NO. 27- 03- 11576. RELATED TO SPECIAL. EVENT'S, IN ORDER TO REVISE A POLICY RELATED TO IMPACTED ARY OPIASPFCJALPk%7VENT -, BUSINESSES AN EFFECTIVE DATE. WHEREAS, public property and public street locations within the City Of South Miami are used by organizations for special events which are beneficial to the City and its residents; and 'WIIEREAS, the City Commission ai its February 18, 2003 adopted Resolution No. 27 -03 -11 S76 which set forth policies on funding special events costs for special events, and policies to be followed by organizations sponsoring special events within the City; and WHEREAS, Section 4 of Resolution No. 27 -03 -11576 sets forth a policy requiring a signature petition of businesses impacted by a street special event;and WHEREAS, the City Commission desires to clarify the above policy by specifying that certain long standing special events are exempt from the policy pertaining to a signature petition df businesses impacted as set foAjn Section 4 of Resolution No. 27 -03- 11576. OW, THEREFORE, SOUTH BE ITRES RESOLVED BY THE M MAYOR AND CITY CO TSSION OF THE Section 1. That Section 4 of Resolution No. 27 -03 -11576 wbtch se sf°rtt a poli'crequiring'a- signature petition of businesses impacted by a street special event, is hereby amended to read: "Section 4. All organizations sponsoring an approved special event which closes a public street within the City of South Miami, must provide in advance, a petition signed by a majority of businesses facing the street affected by the approved special event. This requirement will not be fired by the hollowinIx s ecial events: Red Sunset Merchants Assoc Safe Stroet Halloween (Oct 31, 20931 Chamber South Arts Festival (Nov l roc 2, 2003 Santa's Parade ofthe Elves Parade fQw. 7, 2003 Cultural Affairs Council Art Exao flan. 3 & 4 04) Marti Luther Kitt ls&K ParadelEvent flan. 10, 20041. Marc, Herald Total Health (Jan. 1% 2004 Red Sunset Merchants Assoc Alts & Crafts Show (F6 .21 & 22, 2004 0 Pg. 2 of Res. No. 155 -03 -91705 Section 2. This resolution shall be effective immediately after the adoption bereo£ PASSED AND ADOPTED this 16th ' day of September 2003. ATTEST: AiJW'� G READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: SAYE \Comm ltemsV00319- 16.03\Res0lu60n Spat Events Revision 9-16-03 doe Commisslan Vote: ux, Mayorrelin we•MayorRussell Yea Commission Bethel Yea Commission NCO= Yea Comm&sioner Wiscombe yea SAYE \Comm ltemsV00319- 16.03\Res0lu60n Spat Events Revision 9-16-03 doe 01,� 463 MOLIJTION NO. 27 -03 -11576 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE C ffy OF SOUTH MIAMI, FLORIDA, RELATED TO SPECIAL EVENTS, SRTTINO FORTH APOLICY ONFQNMING SPECIAL EVENTS AND COS'T'S ASSOCIATED WITH SPECIAL EVENT'S AND; PROVIDING AN EMC TM DATE. Vi 13MEWAS, public property and public street locations within the City of South Miami are used by organizations for spectal events which are beneficial to the City and its residents; and WHEREAS, such special events may require City services and resources to be expended in order to prdVide securely, clean up, banner banging, street Mocking covering of packing meters; and ' WHEREAS, the Mayor and City Commission desire set fordr a policy requiring reimbursement to the City for all revenues lost or expenditures made for special events. NOW, THETtEF4}RE, TiE TF RESOLVED By THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MTAMT, FLOIRDA, AS FOLLOWS: Ses n i. All Woos sponsoring approved special events using public property or public streets w ithin the City of 3ouffi � —amt must —=iin 51 CidyTOrali City revenue loses; and City expenditures associated with the approved special event. Section 2. All organizations sponsoring special events using public property or public streets within the City of South Miami must receive approval by resolution from the South Miami City Commission. The resolution must include the estimated reimbursement amount to be paid to the City for all City revenue loses and City expenditures associated with the approved special event Section 3. The resolution described in Section 2 above may also specify an additional monetary contribution to be made by the organization to The City-, the resolution shall specify as how the additional monetary coutnaibution is to be used by the City. Section A. All organizations sponsoring an approved special event which closes a public street within the City of South Miami, must provide in advance, a petition signed by a majority of businesses facing the streot affected by the approved special event Section 5. All organizations sponsoring approved special events using public property or public gtr0ets within the City of South Miami must agree in writing as to pay the actual the amount of City revenue loses and final City expenditures associated with the npprovedspecial event. 27 -03 -11576 (2) Section 6. All organizations spousoriag approved special events using public property or public streets within the City of South Mami which have been allocated monetary grants in the adopted City Budget, should pay frsr the required reimbursement firm the designated monetary grant Section 7. This resolution shall be effective itamffiately dw the adoption hereof PASSED AN. D ADDPTED this 16th , day of February , 2003. r� APPRRO/VF,D. , MAYO Commission' Vats: 5 -0 MayorFellu Yea Commission Bethel Yea ATTORNEY Commission McCrea Yea Comuimssoner Wiseambe Yea z 3lI Nw3;Ab 'W t 'M'8 3lIN3Atl "PAS 'MS J »pSM,Md 11 rII"" •r> r� I aevc S • e eo y w 2Y PA 3g z� � rc aS 3PQ 5�• z o ; �6 #a4} 1.anoU '414D 'm's 6V✓3 w,wY/< rLr. 4 W�enfio<, a t,� r3�'» A C e p5P1 Z kks 39 x29 `paE e�.N Q u.o$$ m g S f Q g5 c•ES <� 3 5 u, yYwg• K `s y�'k OfY3 z • a W gR It F L�j ' n zgry3 �Aa 2 ga N iY si,rrs Dort p awMdi Oavrvwi, mnn�" S$ w u� 3pN3AV '416P w Kf pt 3NNNAv '4iaS 'M's `�y 1 ao'nbae[ y¢,� YiNUSMtt°ry +� G 9 $fi 'Oxhtl p s uj F..W R ;a ¢ „, oaf x6 „a "ei mre R9 OW U z a m •yc r LL Lu 1— 'sfi Igo O �««Z' sfi0 O aY32 i ? 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MAM.PL 7531Q �.2; c^•.ir 2rt 2.52pm rU� AMi pUp6pp k1580 u.CNELt,E r, SCE_+:ANI;Eau $4413pp.M T [VAL Hector Mirabile, City Manager City of South Miami Dear Mr. Mirabile: December 21, 2010 In accordance with information recently provided by Parks and Recreation Director Maria Stout -Tate, and being aware of the general difficulties caused. by the present economy and affecting us all, the South Miami Rotary Art Festival encloses a check in the amount of $4,000 (four thousand dollars) as a partial- payment against estimated police and public works services for our event taking place February 26 and February 27, 2011. This is the time of year that is most financially difficult for us: We must shortly pay our largest expenses while the bulk of our sponsorship money has not yet come in. This festival has never paid for services in advance and has always paid its bills promptly. We would expect that our willingness to make this partial pre - payment will not establish a precedent for advance payments in the future. Thank you for your kind attention, Vere,trul nny yours, Diana Phillips Festival Committee Chair South Miami Rotary Art Festival Rotary Foundation of South Miami 121E2tip C'•'= 2:52N' rrimr OODO.m I CASH RECEIPT City of So u Miami FUND RECEIVED OF DESCRIPTION PLEASE MAKE ALL CHECKS PAYABL`L TO: "CfPY ONsom MIAMI" VAUD ONLY WHENBEARING OFFICUL REGISTER YALIAAT/ON I CASH CHECK NO. YFJ flLl _ DATE: 12-Irl I ID ACCOUNT No AMOUNT $`�] S&2 CASHIER .A CASH RECEIPT City of ,S`o th Miami FUND RECEIVED OF DESCRIPTION PLEASE MAKE ALL CHECKS PAYABLE TO: "CITY OF SOUTH MIAMI" 091"allo VALID ONLY 9WENBE4NNG OFFICIAL REGISTER VAMATTON CASH CHEC,,�� K NO.V-5 9 DATE: "��l l ACCOUNT NO AMOUW $ V-0 - Q JL CASHIER CASH RECEIPT City of South Miami FUND RECEIVED OF DESCRIPTION CASH CHECK NO. V5 L GL DATB:_�� ACCOUNT NO- M- PLEASE MAKE ALL CHECKS PAYABLE TO: "CITY OF SOUTH MIAMI" �- CASHIER VALID ONLYWBENBEARING OFFICL4L REG7ST ER VALIDAT ION 1�0. <W.. CASH RECEIPT City of Sou h Miami FUND RECEIVED OF DESCRIPTION PLEASE MAKE ALL CHECKS PAYABLE TO: "CITY OF SOUTH MIAMI" 00,1'm0 VALID ONLY IV71ENBEARING OFFICIAL REGISTER YALIDA77ON City of Sou Miami FUND RECEIVED OF DESCRIPTION PLEASE MAKE ALL CHECKS PAYABLE TO: "CITY OF SOUTH MIAMI" ` YALID OAT Y WHEN RE"NG OFFICL4L REGISTER YALIDA77ON l\ CASH CHECK iNO. � DATE:, *Q110 ACCOUNT NO: 0 Cft R iER i 960.00 CASH CHECK NOIF,56F) DATE:_ ACCOUNT NO AMOUNT E 10.« I'M 00.0D CASHIER ____� M Hector Mirabile, City Manager City of South Miami Dear Mr. Mirabile: September 14, 2010 With this letter, I am delivering to the City a package containing the special event application and related documents for the South Miami Rotary Art Festival, February 26 and February 27, 2011. This will be the festival's 27th year. Included are checks in the amount of $60.00 to cover the application for our show, $600 for the required deposit, and $300 to cover the installation and removal of our street banner, Also attached is a copy of City Resolution No.85 -06 -12226 adopted June 6, 2006. The Resolution details the rights and obligations of both the City and Rotary in connection with the Festival. Profits from this event go particularly to full college scholarships for local students and to international and community Rotary projects. We are aware that the City is in the process of developing the next budget, and we hope that the City not only will again provide a credit against the cost of City services, but also will consider increasing the amount to above $2,500, $6,000 having been granted in previous years.. Should you have questions, please contact me, dianamark @juno.com or 305 -235 -1192. Attached is a list of items to help familiarize you with our show. I realize you are just settling in to your new position, but I would be happy to meet with you if you think that would be helpful. Very truly yours, �Diana Phillips Festival Committee Chair South Miami Rotary Art Festival Rotary Foundation of South Miami SOUTH MIAMI ROTARY ART FESTIVAL — February 26 & 27, 2011 $2,500 to help promote the City of South Miami as the City of Pleasant Living, family friendly, with Florida's famous February weather and a vibrant night life: It's a bargain! EXPOSURE! 32,000 visitors to the event over two days estimated 350 artists, vendors, volunteers, and their friends participate from all over Florida and across the country advance publicity throughout Miami -Dade (print and broadcast media) 35 colorful pole banners on major roads in the county, including beyond City limits 27th successful year TANGIBLE BENEFITS! Patrons and vendors enjoy our restaurants, play here, and shop local merchants both during the event and as repeat customers afterward. We offer a unique free venue for local nonprofits who provide interactive and educational experiences in our Children's Alley. No other show gives this kind of community support. Profits go to the Rotary Foundation of South Miami and its projects, especially full college scholarships for local school children We would be unable to continue our level of publicity without sponsorship funding. While the show would go on, we could not then count on as many patrons and participants to benefit South Miami SUMMARY OF EVENT This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your event. Information you provide in this section is public Information and may be used in developing the City of South Miami's Calendar of Special Events. Application must be submitted no less than twenty -one (21) days prior to the effective date of the event with all required documents. na y y w. TYPEOFEVENT: DFilming ❑Charity DFestivals ❑Celebration o Promotion Other: KxA ri C*t� f�? NAME OF EVENT: LOCATION OF EVENT: 96TWCtA 1�� C<r-� RIC- (please note: wdte complete mailing address, as well as name of any buildings and/or parks if applicable) Is this an annual event? 0 No Was if yes, this is the 'Z annual event, previous date 4, x 7 9 1>01 a EVENT DATE(S)--'k, �t �h �1�! _ EVENT DAY(S): Sh)YbtaT�il��+atp_ _ ACTUAL EVENT HOURS: 16 �rp.m. UNTIL: (Please note: event may not begin earlier then 8 a.m. or end later then f f p.m. in residential areas, or midnight in Commercial areas) ASSEMBLY DATE (S): rz TU DOWN TIMES: E T /p.m. fb O /p.m. a» 0 u l Pon it 1PI1 ANTICIPATED ATTENDANCE: 6 ©c TOTAL EVENT DURATION: hrs mins Name: Title: Y�*- - �. b»,+�r �D Title:ESz:�ta� l6dY 1 • i GAP 1 P Cell hone: 36 S- a ° � 7 � Cei Phone: Email: P%r 1J, rN ika. (G) c of -col Email: uo .sm7�r s ' OEM ° scvecatri- �'RF�p 1 -16 APPLICANT /SPONSOR INFOR7yfAUCIN The applicant for the Special Event Permit must be the authorized representative of the organization/business conducting the special event. This person must be available to work with the City's Special Event Permit Committee throughout the permitting process. A professional event organizer, or other representative, may apply for the Special Event permit on behalf of the organizatior/business. NAME OF ORGANIZATION: ADDRESS OF ORGANIZATION:r PO 3 Cap a mut>,�ca t-s lo`ioi sw q'1 03 t �y �il�t�� t •3� 13 OFFICE TELEPHONE: FAX: - ..a(n d4 '. .s'±. C' v �$�S.a.Gk x �a`xp-y a Tf uhw`a ��^,m r... ..' .] PRESIDENT. t E ti 5aI 'nY l J t2 SEC '� -rF.,^ �:' 1l raiJt� 01 i 5 ADDRESS: 1 S 1 6 t J 515 S'j Y& AU E N,.. ,. . C~t '> s. C d 7--L "!> � I Sb PRES. PHONE: _d 5� lts5�1 EMAIL: it- S-,\Y of fuA4op- -SE- -- PHONE: LyS- X35- .1\'R �1,,.- EMAIL: 4,:•iNAJ � � .yW W- ti. nN. �d5i•iavU+:' � � V' �7�t� If the organization is a tenant and/or renter of the event location, please have the property owner complete the following: ❑ Applicantiorganization owns the event location I give permission for the Applicant/Organization to use my property. Comments: Property Owner's Name: Laa-c 4p. 9-OCIA .��,� -n,, Phone: Property Owner's Address: Property Owner's Signature: Notary Signature: 2 -16 Date: THIS AGREEMENT ( "Agreemont") is entered into by and between ("Applicant"), and the City of South Miami CCity ") on the date on which the last of the Parties executes this Agreement. RECITALS WBEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title) 1.>L�) } 1kiYV. N kV.tt at -4J c KL15C 00eftiion)On (date(s)) 2h J. 641 . ("Special Event "); and WBEREAS, pursuant to of the City's Code and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting the City from any and all claims which may arise out of the Special Event. NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufiicieucy of which is hereby acknowledged, the Parties hereby agree as follows: 1. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns, harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities incurred in and about the defense or settlement of any claims, and the investigation thereof. 3. Permits for Special Events must be on event site at all times. 4. No Street shall be closed without authorization from the City of South Miami Public Works Department and Police Department. 5. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami - Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department 6. Event areas shall be restored to equal or better condition than they were before the event started. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration plus a minimum of 15% for administrative fee and any additional incidental fees. 8. Applicant must pay all fees prior to the start of their event(s). 9. Applicants that receive approval for their event more than thirty (30) days in advance shall notify the City of South Miami Special Event/Marketing Coordinator at least forty-eight (48) hours prior to start of their event. 10. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized signatory(ies) on the( date set forth below, Q. Q PRINT NAME APPLICANT APPLICANT'S TITLE (CANT SIGN E�J� DATE ARY SIGN RE 8 -16 MARIALOAMA MY COMMISSIeN M DD 8919&2 . ri € EXPIRES: 0doI' t z 2018 '7,'••� auntlad ihtu NWaryPU76eU�Aere�#en Application for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordinance No. 10-07 -1911; LDC Section 204.3(N). Complete this permit application form and submit the application to the Planning & Zoning Department located in the Sylva Martin Building In front of City Hall. This application must be submitted at least 30 days prior to the event date. An application fee of $300 must be paid at time of submittal, if approved by the City Commission, this fee covers installation and removal of banner. If approved, take the permit and the banner to the City's Public Works Department located at 4795 SW 751h Avenue Miami, FL 33155, at least one week prior to the installation date. The Public Works Department Will install and remove the banner on the dates specified by the approved permit. e° s Name of Non -for- p y Profit Organization f. T� i't�3u`�l�Tbot) 1 � t5ui1:± d•'1�}ar Organization Address Phone No. Authorized Re- presentative Named z }11ti_I bWs 1 S-� 3� .� a�i a Rep. Titie�¢t ti1y t4 h h t �5 \Ya1f� Event Event Date: Z ob ao, 2'i I Event Type. EkY -D, b„rz Approximate Installation Date Requested: thru al 'y`71 42 61 J Banner Location Requested: 5800 Sunset Drive ❑ 5880 Sunset Drive Briefly event for which you wish to display a banner in South Miami: .,..w.. ' cnn 7'sam ._ L1 r1 .Y Irk$ ttl/ l� t..- '' � / � '.*7 4 �9 •ice.. Applicant understands that the Banner installation is 1014 days before the advertised event day. Installation and removal dates are based on workload. The City is not responsible for the condition of the banner during this period. ➢ Applicant agrees to pickup banner within seven (7) days after the event The city may discard the banners) after the specified period. ➢ Banner Specificatio 30ft X 3-4it wide, 60111 Of Y2 (haYf) nylon rope vAth hooks and the banner st vents. Anniicant'S Sinnafitre Date PLANNING & ZONING OFFICE USE ONLY: • Illustration of banner showing height, width of the banner, and lettering • Copy of liability and/or property damage insurance required • Application fee $300 (per application) City Commission Approval Resolution No. Comment: 14 -16 n* o Comm. Date: RECD BY: INITIAL suuta MLmI "``•` "�:''i CITY OF SOUTH MIAMI PLANNING & ZONING DEPARTMENT t u 6130 Sunset Drive, South Miami, FI 33143 (305) 663 -6326 Fax (305) 668 -7356 wawan�,em Hanging Banner Over Public Street P Request Form for Special Event Application for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordinance No. 10-07 -1911; LDC Section 204.3(N). Complete this permit application form and submit the application to the Planning & Zoning Department located in the Sylva Martin Building In front of City Hall. This application must be submitted at least 30 days prior to the event date. An application fee of $300 must be paid at time of submittal, if approved by the City Commission, this fee covers installation and removal of banner. If approved, take the permit and the banner to the City's Public Works Department located at 4795 SW 751h Avenue Miami, FL 33155, at least one week prior to the installation date. The Public Works Department Will install and remove the banner on the dates specified by the approved permit. e° s Name of Non -for- p y Profit Organization f. T� i't�3u`�l�Tbot) 1 � t5ui1:± d•'1�}ar Organization Address Phone No. Authorized Re- presentative Named z }11ti_I bWs 1 S-� 3� .� a�i a Rep. Titie�¢t ti1y t4 h h t �5 \Ya1f� Event Event Date: Z ob ao, 2'i I Event Type. EkY -D, b„rz Approximate Installation Date Requested: thru al 'y`71 42 61 J Banner Location Requested: 5800 Sunset Drive ❑ 5880 Sunset Drive Briefly event for which you wish to display a banner in South Miami: .,..w.. ' cnn 7'sam ._ L1 r1 .Y Irk$ ttl/ l� t..- '' � / � '.*7 4 �9 •ice.. Applicant understands that the Banner installation is 1014 days before the advertised event day. Installation and removal dates are based on workload. The City is not responsible for the condition of the banner during this period. ➢ Applicant agrees to pickup banner within seven (7) days after the event The city may discard the banners) after the specified period. ➢ Banner Specificatio 30ft X 3-4it wide, 60111 Of Y2 (haYf) nylon rope vAth hooks and the banner st vents. Anniicant'S Sinnafitre Date PLANNING & ZONING OFFICE USE ONLY: • Illustration of banner showing height, width of the banner, and lettering • Copy of liability and/or property damage insurance required • Application fee $300 (per application) City Commission Approval Resolution No. Comment: 14 -16 n* o Comm. Date: RECD BY: INITIAL f'nundlpg�rSjai,N�' 6 6 JI � l9 Y� LY 1✓ V L esr V N l Uv��i �f�Lt�it �L ggr__����� �"'"r Sutuxduy,'Ecbruaxy 2+{ &Sunday, l�ubxuuty 25 4 u.m. -b p.m. /WILLIAMSON Sauti, Mfaml CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT .. W�dm elm r =, 4795 SW 7e Avenue, Miami, FI 33155 (305) 663 -6350 Fax (305) 668 -7208 Special Event Pole Banner Application This application must be fully completed and submitted with REQUIRED attachments such as: copy of a public liability insurance policy and copy of the design with the banner dimensions listed. The $100 per 10 poles fee also include the Installation and removal of banners. BusinesslOrganization Address Phone Number E11-10112111311 • Event Name: AL, Event Location: SIf Kl,`,,C -T ' Approximate installation Date: Banner Size /Dimension: '< X11 N )AA.6y-n,N 144�'rH City Fax Number —01 State E -Mail Ag xp Y kL Event Date: '1 1 la-0 Event Type: Sy lhru O, '1"r . 0 Total Duration: Pole Banner Description: 6" <F A r7-0 rid4b Zip Code i > Applicant understands that the Banner(s) Installation Pared is an estimate, Installation and removal dates are based on workload. > Applicant agrees to pickup banner(s) within seven (7) days after the event. The city may discard the banners) after the specified period. > Applicant understands the installation location(s) are approximate location(s). The installation locafion(s) islare based on site availability and dearee of difficulty. The ON is not responsible for the condition of the banner(sl during this berkxL °The applicant agrees to hold the City of South Miami, free and harmless from all liability that may be adjusted against it and to reimburse the City for all expenses of litigation in connection with the defense of claims as such liability and claims may arise because of negligence in the performance a operation, se ice, or act for which the pe it was issued" JA.k`PVa 1G r7"li�1A 1PS � w� (i PRINT NAME APPLICANT SIGNATURE � A FOR OFFICE USE ONLY: Resolution NO._ E] APPROVED AS PRESENTED 0 DENIED F--J APPROVED WITH CONDITION Permit No. Installation Date: Removal Date: Work Order NO. Comment: PUBLIC WORKS SIGNATURE 15 -16 DATE t Sunset Drive 6ro Ave to Red Rd 57 Ave. North and South 10 `".''.r.1e��c'..K+t n;}t ✓,': h.0 ..�, w.'% ` t'fl,'fR�.'QS',,i1Tl .N$'.:.L.,r �a 4stif. Ji�.:r X. Street Name Cross Streets Side df Street Number of Sites Poles eLC -6'r ' U d 64f7r I 5 G T'0 S' k15i" - Total Number of Sites (Poles): > Applicant understands that the Banner(s) Installation Pared is an estimate, Installation and removal dates are based on workload. > Applicant agrees to pickup banner(s) within seven (7) days after the event. The city may discard the banners) after the specified period. > Applicant understands the installation location(s) are approximate location(s). The installation locafion(s) islare based on site availability and dearee of difficulty. The ON is not responsible for the condition of the banner(sl during this berkxL °The applicant agrees to hold the City of South Miami, free and harmless from all liability that may be adjusted against it and to reimburse the City for all expenses of litigation in connection with the defense of claims as such liability and claims may arise because of negligence in the performance a operation, se ice, or act for which the pe it was issued" JA.k`PVa 1G r7"li�1A 1PS � w� (i PRINT NAME APPLICANT SIGNATURE � A FOR OFFICE USE ONLY: Resolution NO._ E] APPROVED AS PRESENTED 0 DENIED F--J APPROVED WITH CONDITION Permit No. Installation Date: Removal Date: Work Order NO. Comment: PUBLIC WORKS SIGNATURE 15 -16 DATE t ACORD,„ CERTIFICATE OF LIABILITY iNSURANCE � 1'4iO°1Gp2 L.00g ON COWANn?,3,I,I-0.3c CHICAGO 575 W. MOMOC6 Sub-Wo C IUCA,GO A.6066( (31Z) 669 -6900 THIS CERTIFICATE IS MWED AS A MATnR OF INFORMAMON ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THI5 CIEWTIFICATE DOES NOT AMEND, WEND OR ALTER THE COVERAGE AFFORDED TSY THE PouctES lamow. WSOREBSAFFORDINGCOVERAGE NAIL# All A,*v*US RbUxy Clubs &Districts Amc RisYMwApwcrt1)VUbneut 1560 Sb t Ave. Evaastau n. 60201 -3698 . M MERA. ACEAm�ic %smm=Cpmv=v 22667 INStsueaO: ACe rttsD,aaa CO 205W INSIAZS2)= ' COVERAG%'J• iNm eenex/=rea,nlm rut [r�ATP pR p AataoulKCkxau iE m� THE POUCtES OF INSURANCE USIRD BEAw HAVE OEM ISSUED TO THE INSURED WMW ABOVE FOR THE POIICYPERIOD INDICATED. WR WITHSTANDI NG ANY REQUIRH@ti'.TERbtOR COMMON OFANYCONTRACT OR OTHER DOCUPAENT WfiH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICES DESCRIBED HEREIN 15 SUBJECT TO ALL THE TERWM EKCLUSIONS AND COMMONS OF SUCH POLICIES. AGGREGATE UNITS SHOWN MAYHAVE BEEN R®UCE O BY PAID CIAIMS- LTR TYPE DF iNBUnnrcE rro4cY.Ml F EPFECf1VE P lE kXPBiATiaN Umn's A taletwi.LV.Amnr TX7"MAL GE t/ERN_Itnmwy cLNM3NwE aEk- ar1•ieiAW PWG2301355 7/12010 7/12011 r f 000 �„� E 500X0 PERB(#LU-6AWMi1ftY x 2.000.ODD 1ndu&d a+]¢t +nt.AGGIMGAtE t 10,000.000 Ge,tLAGiR9MTEU9kr'APPUESP $ t R PWCY nm n= R.YtD1/CIS- C�7P/aPAGG t 4,00R,bD0 A M NOS"rtAMM AWALITO All.OWNF9AUIC�S BCHEDL&ED At140S R NNDN 6W.�D AIiioG PMG23S61355 7AWIG 771/2011 CQFR11Nff,USINGI.E LIMtf tEa r) x 1'000`000 Bowy INJURY gwpm ) E RRXY.X.KX �00D°TIMKY 5 X)OC7CX]OC (Parav3imrt) x if7 f.ARIiGEIetDNM AMADTO NOTAPPLICARLE AUtocNLY- FAACCIE)Wr E X)OC( OOt arl�.nyJl EAACC MuD ONLY: AGG t KIDDO7OC E X;QQ CSZC B �V.INflatrY R OCG1R ❑CtNMt tAADE epA Df37UG1HIE ®Pt1RN RE1H£tR1N t M005 ^38092 7 /IIlDZO 7/12011 - - EACH occmr km s DODO 000 AGORMKIE x 1 000 E DEC - E X)Dtx)XR - E )DODD= tMO vsus, LLAWiN ANa ravpw'rats uasnnr ANYP�ryOETOiLYnin�]P:Cr +LIVE oRxBUAtB.IBHt E�txiWIDV ; "1U A-uKtar JtSIONS PRO 6aov NOTAPPLTCAELH . wcsrl ER EL_EAdt ACCUfBtT t )0000= F DI - -EAEMP E .xxxxKxx EL DISEASE-PaUCl DUR E )DOrRR1oC D1RtOx OlACR>ffOmt OFDPHtATC#19lLOCATrDkYf VE3W:I.E9 tE1rCU34roNSAW. d- 3r6YSSOR�T /95'L�l.4lYROY1S101>>" The Certificate Holder is included as Additional Insured where required by written contract or permit subject to the tetra and conditions of the General Liability policy, but only to the extent bodily injury or property damage is caused in whole or in part by the acts or omissions of the insured. ' fDtN)4a ANY W 7HE ABOVEDESt� Pb?SYFS8E p1Pb8LE0 BBT/1iETHE�P8tA710N additional insured: City of South Miami, Ft; Rotary Foundation of South Miami, Rotary Club of South Miami, FL, South Miami Rotary Art Festival 2/26-212712011 M* ERN uRuW.'BE�e19uXt3treYfl].avo VORroa 30 DAr WRnreu r� AVrll�#xTk'RGtNTArTiE" �- -� : -•� f/ -. ACORD 25 t2n MS) 19ACOM CORP'ORAT]ION 1988 _„�; yia Sn ¢La1• M[ami CITY OF SOUTH MIAMI. POLICE DEPARTMENT ijs'no "�:yry'�:• 6130 Sunset Drive, South Miami, F133143 (305)663-6 301 Extra -Duty Police officers l Application ,,i�`.i 1� :..;.c.• zoos A police officer for employment that is Indigenous to their law enforcement authority commonly referred to as "Extra -Duty„ employment. The following policies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: ➢ The South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a particular event if more than three officers are hired, a supervisor must also be hired. The City Manager Office and South Miami Police Department will determine the supervisor to officer ratio for larger events. The Applicant will be required to compensate the assigned officer for a minimum of three (3) hours even if the event is of a shorter duration. Currently the rate for Extra Duty police Officer is $40 per hour & $50 per hour for Supervising Officer, plus a $3.00 charge for radio usage for each officer. A The Applicant must compensate the officer(s) for their services at least one (t) day prior to the start of the scheduled event that the officer(s) vii be assigned to. No monetary payment will be accepted. No payment by exchange of goods or services is acceptable. ➢ if, during a scheduled event, the Applicant determines that he /she needs to extend the time an officer(s) works at the assignment, the Applicant shall compensate officer(s) for a full hour worked if the Officers) works for more than 20 minutes and /or less 59 minutes beyond the regulady scheduled time of the event ➢ Applicant must notify of a cancellation request of an Off -Duty Police Officer forty -eight (48) hours prior to the scheduled date of service. Failure to do so writ require the Applicant to compensate the assigned officer for a minimum of three (3) hours.. j � .. i jt��71a"t'f dU C+ �'t'iU'tt4 i1111ya1+L\ . 2);,1 W 6c. V�'<LA —t,' it S�l" 0th �_ Busine s/Organization Name Applicant Name C) cs r c ire VVO) * 'n6 ,cdt� `4 Business /Organization Addresses Atyi City State Zip Code 1• 1 ilia— k -.qt.);� Icy .(1U . d , EVENT INFORMATION �1'� � �ti'111.45 ...Smr —< r On -Site Contact Person Cellular Number SType of Event S&Oru #1) P A> Rtxtq ¢7 t"� rVr! rJUrJ6 �i<r Jt J` tpao rJama of Fvanf Event Location Anticipated Attendance x n @ fir Min . i aG %n `\ a BOa accaVt u(\ n( �an� •�(mjryp•wy�n�.- ............ � u -.. _ 1 Applicant's Signat a Date OFFICE usEs ONLY: []APPROVED As PRESE14TED J—J DENIED ❑ APPROVEDIMTH CONDITION NO. Office: it, NO. Radio: X NO. Hours COMMENT: POLICE DEPARTMENT SIGNATURE 11 -16 DATE Estimated Total Cost Sass oh "I..1 <rO 11 5 F 1 r t d w CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT "4795 SW 75'" Avenue, Miami, FI 33155 (305) 668 -7205 Fax (305) 668 -7208 rlen 6, vz;ar, -. Application to Conduct A Special Event Function on Public Right -of -Way 2OOx NOTE: ALL FIELDS SHALL BE FILLED. No action can be taken on this application until all questions have been answered. As set forth in Ordinance No. 21 -09 -2013; temporary full roadway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED) for special events, eight (8) hours max. Including time for setup (EXCLUDES CITY EVENTS AND EVENTS FUNDED BY THE CITY) fees are: OLF (Linear Foot) to 5OLF $1,500, >50LF to 30OLF $2,500 and every additional 5OLF or fraction $1,000. Please be advised that a representative from the Public Works Department will have to be present for any /and all event(s) at a rate of $40 per hour, if a supervisor is required, a rate of $45 per hour. Use blank paper if you need additional writing space. PLEASE PRINT clearly, except for signature. aJi-�A rnlraknl gb %'(w, Aya, PMuLZ (ice Business /Organization Name f Authorized Representative Name eV 2 6Je 4 X09 S� &� -u & kt.__ _ 'al s a i -d. Business /Organization Address City State Zip Code (6 1010. C 14) .. Phone Num�0 Fax Number �� Event Name Jt VT)! k) Afq t r�'�2>�Agj\,, AzZ.r C �Ti Vr ✓` - � F �6^"w r Project Location (}.S ra Pit, � cSt ,�RV' -%Er `tNe_rU e, _ Event Date(s) tb 2 cD UA Event Day(s) �1�bk 3 >S \, Type of Event s G i C a l t l L �_, Event Start Time (am / pm) Event End Time (am / pm) Anticipated Attendance i�obo ^, Event Setup Time _(am/ pm) Breakdown Time (am / pm) Total Duration (include setup) I HEREBY REQUEST A PERMIT FOR THE FOLLOWING: Anticipated effects on vehicular and pedestrian traffic during Project Maintenance of traffic provisions are specific (include sketch N necessary): Will you be requiring the use of City Barricades? ❑YES ❑ NO if Yes, how many: If No, what form of safety barrier and /or fencing company will you be using to obstruct traffic? "In signing this application, I understand that separate City and /or County permits may be required for this project. Furthermore, i am aware that I am responsible for ensuring that the project is completed in accordance with the plans and specifications as stipulated in the permit approval conditions. As well as acknowledge th any right -of -way closures will require at least one off d J officer, public works employee and barricades." autta ��s t �1 I A, L`l 1t� oR1N't' NAME APPLICANT SIGN T !R DATE MANIA L aARCIA �G FOR OFFICE °USES ONLY: "t," M� �00dThNthisrroubrmu APPROVED AS PRESENTED CIE NO. Employee: Z NO. Hours: M Comment: �jFI�I�lffiffi 3��9C�3Jf1n�� ;0,),4 Permit No: APPROVED WITH CONDITION NO. Barricades: W