Res No 094-12-13651RESOLUTION NO. 94-12-13651
A Resolution relating to budget; authorizing a transfer of $4,190.62 from account
No. 001.1310.513.9920 City Manager General Contingency to account No.
001.1310.513.5205 Operating Supplies / Computer Equipment.
WHEREAS, it is requested that the budget for Operating Supplies / Computer Equipment be increased
by $4,190.62; and
WHEREAS, as a result of inclement weather patterns city hall facility experienced electrical power
surges, subsequently the following equipment; HP 48 port, dual fiber Procurve swith got damaged beyond repair;
and
WHEREAS, the following equipment; HP 48 port, dual fiber Procurve switch equipment got damaged
beyond repair; it was replaced with Cisco Catalyst Switch - 48 port 10/ 100/ 1000 + 4 x SFP, Cisco Smartnet
Premium - 24 x 7 - 4 Hour and Cisco - SFP module, the situation was critical that the above captioned
equipment had to be ordered and request to be shipped overnight. The city's MIS division had no choice but to
replace the damaged equipment immediately, without the above captioned equipment, the city's police
department which is critical to public safety, and all city divisions which relay on internet communication had no
way of conducting essential day to day operation and /or provide customer service to both internal and external
customers; and
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA;
Section I. The Mayor and City Commission approve the transfer of $4,190.62 from account No.
001.1310.513.9920 City Manager General Contingency to account No. 001.1310.513.5205 Operating Supplies /
Computer Equipment. This expenditure is to replace HP 48 port , dual fiber Procurve switch equipment which
was damaged beyond repair; replaced with Cisco Catalyst Switch - 48 port 10/100/1000 + 4 x SFP, Cisco
Smartnet Premium - 24 x 7 - 4 Hour and Cisco - SFP module. The situation was critical that all of the above
captioned equipment had to be ordered and request to be shipped overnight. The city's MIS division had no
choice but to replace the damaged equipment immediately, without the above captioned equipment, the city's
police department which is critical to public safety, and all city divisions which relay on internet communication
had no way of conducting essential day to day operation and /or provide customer service to both internal and
external customers.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this s day of May , 2012
TEST. APP E
t94/
C v�j
CLER z�., AY
COMMISSION VOTE: 5 -0
Mayor Stoddard: Yea
READ AN P
RC AS T F )RM Vice Mayor Liebman: Yea
GUAGE, 4 GALITY AN Commissioner Newman: Yea
XECUTIt HEREOF Commissioner Harris: Yea
f Commissioner Welsh: Yea
Is �MAWANTXI!m
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
From: Hector Mirabile, Ph.D., City Manager
Date: May I, 2012 Agenda Item No.:
A Resolution relating to budget; authorizing a transfer of $4,190.62 from account
Subject: No. 001 -1310 -513 -9920 City Manager General Contingency to account No. 001 -
1310-513-5205 Operating Supplies / Computer Equipment.
Background:
Transfer Amount:
Transfer From:
As a result of inclement weather patterns city hall facility experienced electrical
power surges, subsequently the following equipment;, HP 48 port, dual fiber
Procurve swith got damaged beyond repair.
The city's MIS division had no choice but to replace the damaged equipment
immediately. Without the above captioned equipment, the city's police department
which is critical to public safety, and all city divisions which relay on internet
communication had no way of conducting essential day to day operation and /or
provide customer service to both internal and external customers.
The
damaged equipment was
replaced with a Cisco
Catalyst Switch — 48 port
10 /100
/1000 + 4 x SFP, Cisco
Smartnet Premium — 24
x 7 — 4 Hour and Cisco —
SFP
module equipment, the situation
was critical that
the HP 48 port equipment
had
to be replaced; the new
equipment was ordered
and request to be shipped
overnight.
Three quotes were received from three different vendors:
ITPointe $ 4,190.62
Networking Information Technology $ 4,523.00
Network & Communication services, Inc $ 4,549.00
The city's MIS division purchased from ITPointe as they provided the lowest quote.
Based on the emergency situation, the equipment was purchased and installed
immediately.
$4,190.62
Account No. 001 - 1310 -513 -9920 Other Uses / General Contingency with a
current balance of $ 78,732.00
Account No. account No. 001 -1310 -513 -5205 Operating Supplies / Computer
Transfer To: Equipment with a balance of $ 0
Backup Documentation: Invoice from IDC (International Data consultants)
Invoices from vendors:
ITPointe
Networking Information Technology
Network Communications Services, Inc.
13302 SW 128th Street
Miami, Florida 33186
Ph: 305- 253 -7677
Fax:305- 253 -7657
lal rnalloadl Dald Consultants,
BILL TO
City of South Miami
Alfredo Riverol
6130 Sunset Drive
Miami, Florida 33143
SHIP TO
City of South Miami
Alfredo Riverol
6130 Sunset Drive
Miami, Florida 33143
invoice
DATE
INVOICE NO.
4/11/2012
8529
P.O. NO.
TERMS
DUE DATE
Net Receipt
4/11/2012
DESCRIPTION
QTY
RATE
AMOUNT
Cisco Catalyst Switch - 48 port 10 /100 /1000 + 4 x SFP
1
21989.51
2,989.51
Cisco Smartnet Premium - 240 - 4 Hour
1
468.00
468.00
Cisco - SFP module
2
315.00
630.00
Shipping & Handling Charges - Overnight
1
103.11
103.11
P.O. M
DEPT:
Eq OPEN P.O.: 13
DELIVERY: PARTIAL ❑ COMPLETE ❑
QUANTITY AND QUALITY RECEIVED AS BILLED
DEPARTMENT HEAD DATE
CENTRAL SERVICES DATE
We appreciate your business. Thank you.
Total
$4,190.62
Payments /Credits $0.00
Balance Due $4,190.62
Page 1 of 1
Garcia, Maria
From: Dennis Deblois [DDeblois @intldata.com]
Sent: Tuesday, April 17, 2012 4:26 PM
To: Garcia, Maria
Subject: RE: Memo - Budget Transfer related to IDC Dennis May 2012 (3).doc
Wrong switch. The switch that got damaged was an HP 48 port, dual fiber Procurve switch. It was
replaced by the Cisco listed in the text.
Dennis
Dennis R. Deblois
President / CEO
IlIVVim led It WIdts
13302 SW 128th Street
Miami, FL 33186
(305) 253- 7677Work
(305) 298 -8373 I`, +labile
DDeblois@intl(iata.com
1,rn,vim f nti d ata , co m
From: Garcia, Maria [ mailto :MGarcia @southmiamifl.gov]
Sent: Monday, April 16, 2012 2:36 PM
To: Dennis Deblois
Subject: Memo - Budget Transfer related to IDC Dennis May 2012 (3).doc
Dennis,
can you please take a look a the memo /language to make sure I am in the right direction.
M
This e -mail communication is confidential and is intended only for the individual(s) or entity named above and others who have been
specifically authorized to receive it. If you are not the intended recipient, please do not read, copy, use or disclose the contents of this
communication to others. Please notify the sender that you have received this email in error by replying to the email. Please then delete the
email and any copies of it.
4/18/2012
Page 1 of 1
Garcia, Maria
From: Annette Laguna [ALaguna @intldata.com]
Sent: Thursday, April 19, 2012 5:51 PM
To: Garcia, Maria
Subject: Vender invoices
Importance: High
Good afternoon Maria,
Attached please find the invoice from our vender (itPoint). I spoke with Ryan and he said that you might
need the other two quotations as well. Please keep in mind that the equipment was picked up and
delivered free of charge.
If you have any questions, please do not hesitate to contact me.
Thank you for your business,
_... .- ......._....___......__ - - - -_. _._._ _._.._.__..... .........
...._._._
Annette Laguna
Office Manager
I&ItimI6111 Eta MO NS
13302 SW 128th Street
Miami., Florida 33180
(305) 253- 7077Vt,'ork
(305) 4.31 -3015 tylobile
ALagunagntidata.com
wn1A1, int1data, corn
This e -mail communication is confidential and is intended only for the individual(s) or entity named above and others who have been
specifically authorized to receive it. If you are not the intended recipient, please do not read, copy, use or disclose the contents of this
communication to others. Please notify the sender that you have received this email in error by replying to the email. Please then delete the
email and any copies of it.
4/23/2012
1tpairite ITPointe, an Altek Company
1400 NW 107th Avenue
Unit 307
Miami, FL 33172
Bill TO
IDC
13302 SW 128th Street
Miami, FL 33186
Ship To
Invoice
Date
1nv01ce #
4/9/2012
43771
IDC
13302 SW 128th Street
Miami, FL 33186
Where will be a $25 charge for all returned checks, 1.5%
interest will be assessed on all unpaid balances after 30 days.
For billing inquiries: 786 -249 -0195
Ph: 786-2494195 Fax: 305 -468 -6326
Subtotal
$3,722.62
Sales Tax (7.0 %)
$0.00
Total
$3,722.62
Balance Due $3322.62
P.O. Number
Rep
Tefms
Ship
Via
AL
N30
4/1112012
Fedex Ground
Quantity
Item Code
Description
Price Each
Manufacturer
Amount
2
943558
Cisco - SFP (mini -GBIC) transceiver module -
1000Base -SX - LC/PC multi -mode - plug -in
315.00
630.0
Of
module - up to 0.6 miles - 850 nm - for Cisco
38XX, 7301, 7301 VAM2 +; Catalyst 29XX,
3560, 3750; ME 2400, 3400, 4924, 6524
1
01287U
Cisco Catalyst 29605- 48TS -L - Switch -
2,989.51
2,989.51
managed - 48 x 10 /100 /1000 + 4 x SFP -
rack - mountable
SFOC1603XOBC
I
Shipping
Shipping and Handling
103.11
103.11
PLEASE NOTE THAT A14L CONTRACTS FOR SERVICE, MAINTENANCE, AND
PROFESSIONAL SERVICES WILL BE INVOICED SEPARATELY ONCE YOUR
ORDER FOR HARDWARE AND SOFTWARE HAS BEEN COMPLETED.
Where will be a $25 charge for all returned checks, 1.5%
interest will be assessed on all unpaid balances after 30 days.
For billing inquiries: 786 -249 -0195
Ph: 786-2494195 Fax: 305 -468 -6326
Subtotal
$3,722.62
Sales Tax (7.0 %)
$0.00
Total
$3,722.62
Balance Due $3322.62
al ev i i) a 1 to kcom p utergroup. c om
www.altekcomputergroup.com l
0/
tpointe ITPointe, an Altek Company
1400 NW 107th Avenue
Unit 307
Miami, FL 33172
Bill To
IDC
13302 SW 128th Street
Miami, FL 33186
Invoice
Date
Invoice #
4/12/2012
1 43790
Ship To
IDC
13302 SW 128th Street
Miami, FL 33186
P.O. Number Rep Terms Ship via
AL N30 4/12/2012 FedexGround
Quantity Item 'Code Description Price Each Manufacturer Amount
I 01968U Cisco SMARTnet Premium - Extended service 468.00 468.00
agreement - replacement - 240 - 4 h - for PIN:
WS- 0960S48TS -L
Contract Number:92293040
For Serial #SFOC1603XOBC
PLEASE NOTE THAT ALL CONTRACTS FOR SERVICE, MAINTENANCE, AND
PROFESSIONAL SERVICES WILL BE INVOICED SEPARATELY ONCE YOUR
ORDER FOR HARDWARE AND SOFTWARE HAS BEEN COMPLETED.
There will be a $25 charge for all returned checks. 1.5%
interestwill be assessed on all unpaid balances after 30 days.
For billing inquiries: 786- 249.0195
Ph: 786- 249 -0195 Fax: 305- 468-6326
Subtotal
$468.00
Sales Tax (7.0 %)
$0.00
Total
$468.00
Balance Due $468.00
alevi@altekcomputergroup.com
%vww.aitekcomputergroup. com
Networking Information Technology
2934 N.W. 72nd Avenue
Miami, Florida 33122
Telephone 3051591-2280
Fax (345) 591 -2566
Webslte: www.nitcorp.net
Bill To:
CITY OF SOUTH MIAMI
6130 SUNSET DR.
SOUTH MIAMI, FL331434040
USA
5aies vraer 55ts44
customer W. CISOMI
Ship To;
CITY OF SOUTH MIAMI
6130 SUNSET DR.
SOUTH MIAMIt FL 33143 -6040
USA
1*r1V1'0 THIS IS A BIDIESTIMATE ""r**
Date Ship Via
F.t7.lia
Terms
04/10117,,
PICKI
jp
7)
Purchilge Order Number
Order Data
Sates rson
Our Order Number
Verbal
041101J2
KS
one
Quantity
Item Number
gbecription
Tax
Unit Price
Amount
Res iced
Ship
soon
1
SO- NETWORKING
Cisco 48 port Switch - Gigabit
N
3190.00
3190.00
1
SO- ACCESSORIES
Smartnet for Above (24x7x4 Hr)
N
498.00
498.00
2
SO- NETWORKING
Cisco SFP module
N
345.00
690.00
1
SHIP- FEDEX -PROV
FEDEX P -1 (OVERNIGKF)
N
145.00
145.00
113iN C All O CDtaI7I0NS 9F SAtE
1, alumufter ago" to Hawtronla Wnde lmnaysr an wit chopb au"nittsd to us try the olonor a on rmyloy" of tho•Harer for payment tar marehenolw or sonic".
R 8peciat order sal" en pmpakt and Met. Was of cussoW teMigurd sysMrns am fitad. No rllturra or acchoAgas of special order saws. NIT rotelpa lte to oil goods
until on goods and sorAcks am pttd Infud.
3. Than will be a $MOD charge rastsaed for ail rolurred ciecbs.
4, No ngims per 031 Welmoo dais. Ahem wilt ba • x096 mstac"0 tea ad 011 tabYnf on &HON mr 1f70.OD. Raharas on sales tar under 179.00 will Of subject to's
ratoctlngf "of lQ %andats.Dd prowelnpfeo. MurrAufgoods, pumtlsndv�Athacred7tnrdvilbemdltdto CUemmerscndltmsI AIIMUmedmerahandiw shall be in lloor;ahsl
ohiglnal packingwdhail Daring maffrlaf, dnvan fWd derattgM. Thsis will be'a SUAD lasting fas on all Iwiumad merchandise found rhai to Do oetectift, ,
f1 All marchandloo sort" the maaUhtaWrars aarttinty only. MT MAX" rea varrtdm" *Ian rMum wfletlommarld sli"ItIeally disclaim the
wonsMlr of ffoless fora p";Ylar pwpose*W ofine"AANbflky. 4'utlamopfur1h1Ws9neth41 AAbllityaMp D►lianftsd la o»purelasa COnaegvamlH darmpea symmo
aasramMd by NIT am ovbivct 10 ge additional Nuns and oolWtions conbslrted in NIT's Eystm WNT",
01. Saws of wpom coda assernbifassra 11041. Ths tusSOMOT Is rT$PW9ibw to prOV146 us with 1116 Correct Pin Out for such sesembhar.
7. nr r "I"a 60% a4posh an all promises whia910ba, wish the balanos due upon eonplation of cha work, it the Installation tocaaon Is under
oortstnaotion, at for any mason over Wen due to our faauie to paronn,re are provehb4 franc compleartp• yob on schodufe, Customer 49mos
ms rwnskdng otgns an to us anal{ m em,aedlably due and payable. CustomNMlther igrsr to pay us this sun otstrLOoln c~"tlon with every Nontaxable Subtotal
4823400
addlnerYl is"lyer Ve 41as TelyhfreW1 I maltw la the job skefor m"On , net YMtrtrd to our parfornaaawt, aerricas raquselad by GusmnertO W paMarm
raar►airNlbu*b"so Noun WN aetmrok+d "4lAtides our regular hourly eamles miss, thrWCaa regy"bdrobpadortMg onvnakantlf will bo Taxable Subtotal
•0.
sarvfcas ".domaed Uour suha4ule pemalts.
iwoiosi at 1 Woes our regular kauny service raise. After hour and weaken p
f. lLyald 6Wneas shag rccrtaa bdarsst at the raw of 14% per raomh, cusbomora fames to pay all 0"" of cmlWoon lnctud" masonable attorneys �.ax
'
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fees at M trial and appollads hide, .
it, so" ad DOPOV &1*4lam091111411. Signature: Total of><t6r
4523.00
Customer Original (Reprinted)
--
y: :r; •:wa.•dF v n.: ny.t >.l ".:,M(lnsycrp�g
'It�
NcX
Quotation For:
City of South Miami
Alfredo Riverol
6130 Sunset Drive
South Mtami, FL 33143
305. 663.6343
�(n3sgyjhmlQmNlgou
NetWOrK & Communlcalilon Services, Inc.
9509 NW 47th Terrace
Miami, FL 33178
Phone: (305) 436-3913
www ngswcZrldwldo.com
Ship to:
.....:....:::::
Customer Contact:
Date: 419(2012
Quotation fl 4571
Description
Comments or Special Instructions: Amounts quoted are In US Dollars.
Below please find pricing for the equipment and service as per your specifications and scope of work:
48 Port Gigabit Cisco Switch
1
$
3,200.00
$
3,200.00
Smortnet -4 hour response
1
$
500.00
$
500100
SFP Module
2
$
350.00
$
700.00
Overnight Shipping
1
$
149.00
$
149.00
If you have any questions concerning this quotation please contact Sales Rep:
Dhana Diaz P:305- 436.3913 small:ddlex@ncsworldwide.com
THANK YOU FOR YOUR BUSINESSI
SUBTOTAL $ 4,549.00
TAX RATE
SALES TAX
SHIPPING
TOTAL $ 4,649.00