Res No 086-12-13643RESOLUTION NO. 86-12-13643
A Resolution providing the City Manager with instructions on how the City
Commission desires the City Manager to proceed with previously awarded
CDBG grant funding in the total amount of $170,000 allocated to the City of
South Miami for the installation of decorative street lighting in the City's
Community Redevelopment Area.
WHEREAS, Miami -Dade County was awarded federal funds in the amount of $170,000
from the Housing and Urban Development Community Development Block Grant (CDBG)
program for the CRA Street Lighting Project; and
WHEREAS, the City of South Miami was awarded CDBG grant funding in the total
amount of $170,000 for the installation improved decorative street lighting in the City of South
Miami's Community Redevelopment and NRSA Area;
WHEREAS, CDBG grant funding was awarded through Miami -Dade County's Public
Housing and Community Development (PHCD) with a contract expiration date of December 31,
2010; and
WHEREAS, a condition of the grant award was that a partial funding contribution be
provided by the City of South Miami's Community Redevelopment Agency for the installation
of decorative lighting in the South Miami Community Redevelopment Area; and
WHEREAS, based on a shift in redevelopment funding priorities, the SMCRA Board
took subsequent action to facilitate a greater emphasis on economic development and residential
improvement initiatives in lieu of installing decorative street lighting along SW 66th Street and
SW 61St Court in the SMCRA Area; and
WHEREAS, in an effort to avoid jeopardizing the above listed CDBG funding award,
several alternative street lighting improvement initiatives were investigated by staff included the
installation of energy efficient lighting, the proposed installation of standard "cobra head"
lighting by Florida Power & Light and a proposed change in location of previously approved
new street lighting; and
WHEREAS, based on the lack of cost savings associated with the installation of energy
efficient lighting and the insignificant expenditure associated with the installation of standard
"cobra- head" lighting in lieu of decorative lighting and based on a CDBG grant requirement
mandating the installation of hardscape improvements in residential area only, the above
referenced CDBG grant award in the total awarded amount of $170,000 is currently unable to be
expended; and
WHEREAS, in collaboration with the SMCRA, the City of South Miami requested and
FPL subsequently installed standard street lighting in other previously deficient areas of the
SMCRA at no cost to the City of South Miami and in an effort to improve existing health, safety
and welfare conditions; and
Res. No. 86 -12 -13643
WHEREAS, in the on -going effort to avoid jeopardizing previously awarded grant
funding, an approved option for moving forward must be provided to the Miami -Dade County's
Public Housing and Community Development (PHCD) Division; and
WHEREAS, the following Courses of Actions (COA) are currently available:
COA 1: Install enhanced street lighting in the SMCRA/NRSA Area resulting in a
monetary reimbursable grant cost and provide a SMCRA match funding
contribution in the amount of $65,000.00, as required in the approved CDBG
grant agreement;
COA 2: Request approval for a scope change based on the SMPD Illumination Report
dated December 22, 2012 that would further Crime Prevention through
Environmental Design (CPTED) principles, and provide a SMCRA match
funding contribution in the amount of $65,000.00 for the newly proposed
project scope as required in the approved CDBG grant agreement.
Specifically, the scope change will include the following additional streets:
SW 58th Place between SW 66th Street and SW 68th Street
- SW 67th Street between SW 58th Place to 59th Place;
COA 3: Submit a request for denial of the previously grant funds in the amount of
$170,000 based on the circumstances outlined in the above listed whereas
clauses; and
WHEREAS, the City Manager requests direction from the City Commission as to how
the City desires the City Manager to proceed with previously awarded grant funding in the
amount of $170,000 intended for the installation of decorative street lighting in the City of South
Miami's Community Redevelopment Area,
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The recitals set forth hereinabove are hereby made a part of this resolution by
reference.
Section 2: The City Manager is hereby authorized to move forward with the Course of
Action Number 2 as set forth in the recitals with the following additional direction:
Section 3: This resolution shall be effective immediately after the adoption hereof.
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Res. No. 86 -12 -13643
PASSED AND ADOPTED this 17th, day of April , 2012.
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APPROVED:
MAY R
Commission Vote:
Mayor Stoddard:
Vice Mayor Liebman:
Commissioner Harris:
Commissioner Newman:
Commissioner Welsh:
5 -0
Yea
Yea
Yea
Yea
Yea
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INCORPORATED
1927 CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
TO: The Honorable Mayor & Members of the City Commission
FROM: Hector Mirabile, Ph.D., City Manager /
DATE: April 17, 2012 Agenda Item No.:
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SUBJECT: A Resolution providing the City Manager with instructions on how the City
Commission desires the City Manager to proceed with previously awarded CDBG
grant funding in the total amount of $170,000 allocated to the City of South Miami
for the installation of decorative street lighting in the City's Community
Redevelopment Area. The resolution includes three Courses of Action (COA) for
your considerations.
BACKGROUND: The City of South Miami was awarded a grant for CRA Street Lighting in the
amount of $120,000.00 from Miami -Dade County's Public Housing and
Community Development or PHCD (formerly known as the Department of
Housing and Community Development or DHCD) with a contract expiration date
of December 31, 2010. It was necessary to extend the grant agreement in an effort
to obtain additional community participation for street lighting locations. The City
of South Miami was approved for a 1 -year contract extension from December 31,
2010 to December 31, 2011, in the form of a grant agreement amendment (1) by
Miami -Dade County's Public Housing and Community Development (PHCD) for
the CRA Street Lighting Project. Furthermore, an additional $50,000 CDBG
funding was approved by Miami -Dade County for the CRA Street Lighting Project,
increasing the grant total to $170,000.
On February 9, 2009, the CRA Board voted against decorative lighting in the
designated areas identified in the scope due to prohibited operation costs.
Consequently, the City of South Miami investigated alternative energy efficiency
options to identify potential cost savings on operations. However, due to FPL
regulations, the City would need to assume ownership and maintenance
responsibilities of the street lights, resulting in little or no cost savings.
The City of South Miami signed a contract with FPL to resolve some of the lighting
inadequacies as describe in the SMPD Police Report drafted on December 22,
2010. It was determined that increasing watt usage, adding light shields and
installing approximately ten (10) street lights on the following streets would resolve
some lighting inadequacies:
• SW 68th Street between 58th Place and 59th Place
• SW 61st Court /Drive from SW 59th Place to SW 66th Street
On December 15, 2011, the City requested to add the following additional streets
identified in the SMPD Illumination report that were not included in the original
scope from Miami -Dade County:
• SW 58th Place between SW 66th Street and SW 68th Street
• SW 67th Street between SW 58th Place to 59th Place
Miami -Dade County will not approve the scope change unless the project moves
forward.
GRANTOR* Miami -Dade County's Public Housing and Community Development (PHCD)
GRANT AMOUNT: $170,000.00
GRANT PERIOD: December 31, 2010 through December 31, 2011
ATTACHMENTS: Miami -Dade County's Public Housing and Community Development (PHCD)
Agreement for CRA Street Lighting — Amendment 2
Miami -Dade County's Public Housing and Community Development (PHCD) for
CRA Street Lighting — Agreement
Miami -Dade County's Public Housing and Community Development (PHCD)
Agreement for CRA Street Lighting — Amendment 1
SMPD Lighting Illumination Report
FPL Contract
Map of Current Scope & Proposed Scope