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Res No 046-12-13603RESOLUTION NO. 46-12-13603 A Resolution authorizing the City Manager to execute a 3 -year maintenance agreement with AM Electronics, Inc. for the total amount not to exceed $14,400.00 to be charged to the Police Department's Contractual Services Account, #001- 1910 -521- 3450. Whereas, a maintenance contract is necessary for the ongoing inspection, maintenance and repair of the security access and Closed Circuit Televisions (CCTV) systems in the Police Department and City Hall; and Whereas, AM Electronics, Inc has proven their ability to provide satisfactory service on these systems; and Whereas, this vendor provided the lowest bid for the maintenance contract compared to two other vendors; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The City Manager is authorized to execute a 3 -year maintenance contract with Alfi Electronics, Inc., which begins in March, 2012 and expires in March, 2015, in an amount not to exceed $14,400.00. Section 2: That the expenditure be charged to the Police Department's Contractual Services Account #001 - 1910 - 521 -3450, with a current balance in this year's budgeted account of $39,103.64. Section 3: If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 4: This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this2l day of February , 2012. ATTEST: CF (Y CLERK APPROVED: MAYO READ AND AIORO�LHS AS TQYORM,/ COMMISSION VOTE: 5 -0 GALITY AN Mayor Stoddard: Yea EXEC N T EREO� Vice Mayor Liebman: Yea Commissioner Newman: Yea ,' Commissioner Harris: Yea CItY ATTORNEY M /'/ // — Commissioner Welsh: Yea South Miami ,Al�Rmcr1�E�Py CITY OF SOUTH MIAMI�� OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM 2001 To: The Honorable Mayor and Members of the I y Commission From: Hector Mirabile, PhD, City Manager r Date: February 3, 2012 Agenda Item # Subject: A Resolution authorizing the City Manager to execute a 3 -year maintenance agreement with Alfi Electronics, Inc. for the total amount not to exceed $14,400.00 to be charged to the Police Department's Contractual Services Account, #001 -1910- 521 -3450. Background: The Police Department is in the process of getting State Accredited, which requires many building improvements such as the enhancement of the security cameras systems, which provides accountability and security throughout the Police Department and City Hall. The Maintenance Contract is necessary for the ongoing repairs and inspection of the CCTV systems. Alfi Electronics has proven their ability to provide above satisfactory service on these systems and is the lowest bid compared to two (2) other vendors. Expense: $14,400.00 ($4800.00 per year), to be charged to budgeted account #001- 1910 -521- 3450, Contractual Services, with a current balance of $39,103.64. Attachments: ❑ Proposed Resolution ❑ Quotes from all 3 vendors TO SERVE AND PROTECT YOU BETTER! 285 NE 185 "" ST., SUITE #23, MIAMI, FL. 33179 OFFICE (305) 654 -8484 FAX (305) 654 -9799 LICENSED AND INSURED ECA000972 YEARLY MAINTENANCE AND TECH SUPPORT(MDI MANUFACTURE) Agreement between ALFI ELECTRONICS, INC., herein known as "Company" and THE CITY OF SOUTH MIAMI, POLICE DEPARTMENT herein known as "Subscriber ". This agreement will encompass the equipment throughout the Police Department and City Hall Building located at 6130 Sunset Drive, South Miami, Florida. The COMPANY will provide the SUBSCRIBER maintenance service for the Access Control System and CCTV System. The COMPANY will provide materials and labor necessary to maintain the system. Service will be provided within 24 HOURS of the service call, Monday thru Friday, 8:30am thru 5 :00pm. PRIORITY for EMERGENCY SERVICES will be provided. The Campo y will provide a 24 Hour emergency telephone number in the event of an emergency. Service for maintenance will include, but limited to checking all readers, cleaning read heads where needed, checking all electric locks and adjusting where needed. Service Schedule will be at a frequency of at least every six months. MAINTENANCE CHARGES: The Subscriber agrees to pay the Comuaav the sum of $14,400 FOR 3 years. Billing procedure: $ 1,200.00 per billed quarter following the installation of the Access Control System and CCTV System. ($I,200.00 x 12 quarters for the year = $14,400.00) All payments are due by the 15t` of the first month for that quarter. For example... (Jan. - Mar. billing period) - payment must be received by the 1ST" day of January. WARANTY: Any material and labor required to repair or replace defective equiprngnt only will be supplied free of charge for the term of this agreement. The company will provide a "CERTIFICATE OF INSURANCE" with the carrier acceptable to The City of South Miami Police Department, providing liability coverage of $ 1,000,000.00. CONDITIONS AND SYSTEMS NOT COVERED BY WARRANTY: Damage resulting from accidents, acts of God, alterations, misuse, tampering, abuse, electrical components or other security system Pa e S TO SERVE AND PROTECT YOU BETTER! components not provided by the Compaav under this agreement, or unauthorized repairs, failure to the Subscriber to properly follow operating instructions provided by the Compaav at the time of installation or at a later date, trouble due to interruption of commercial power, telephone lines or equipment, or batteries, lightning damage is specifically not covered by this warranty. This warranty will no longer be valid or enforceable for said eg4i mp ent if serviced by another other than the Company, or if other security system components not provided by the Company are installed or used in conjunction with said equipment provided under this contract. DISCLAIMER: Company does not represent or warrant the ACCESS CONTROL SYSTEM AND CCTV SYSTEM may not be compromised or circumvented, or that the system will prevent any loss by burglary, hold up, or otherwise, or that the system in all cases provided the protection for which it is installed or intended. The initial term of this agreement shall begin on March 2012 (per signed agreement) and will end on March 2015. The City of South Miami Police Department may elect to renew this agreement for an additional ONE 1 YEAR term(s) by giving Alfi Electronics, Inc. notice of its intent to renew within THIRTY (30) DAYS of the expiration of the then current term. Either party may cancel this agreement at any time by giving the other party THIRTY (30) DAYS' written notice. Upon acceptance of this service agreement, AM Electronics, Inc. will perform a complete inspection of all system components and parts to be covered under this agreement at no cost to The City of South Miami Police Department. Any components found not to meet manufacturer's specifications and /or not functioning properly will be repaired or replaced at the expense of The City Of South Miami Police Department. This agreement will begin only after all repairs or replacements are complete, or the nonfunctioning equipment is noted as such and not included with this agreement. Pa e TO SERVE AND PROTECT YOU BETTER! Alfi Electronics, Inc. Signature Printed Name /'?- Title p o Date Page S City of South Miami Police ?epartment / City Hall Printed Name a . t(6- F 40"f Title /.-� �� L2O Dat - )D SECURITY MAINTENANCE AGREEMENT Agreement between J &D SECURITY and THE CITY OF SOUTH MIAMI, POLICE DEPARTMENT. This agreement is forthe equipment throughout the Police Department and City Hall Building located at 6130 Sunset Drive, South Miami, Florida. J &D SECURITY will provide THE CITY OF SOUTH MIAMI, POLICE DEPARTMENT maintenance service for the existing Access Control System and CCTV System. Service will include checking all readers, cleaning read heads where needed, checking all electric locks and adjusting where needed. MAINTENANCE CHARGES: THE CITY OF SOUTH MIAMI, POLICE DEPARTMENT agrees to pay the sum of $6,400.00 a year. You have a choice to pay the fee yearly / every six months / or quarterly. All payments are due by the first month for that quarter. We will provide a CERTIFICATE OF INSURANCE with the carrier acceptable to The City of South Miami Police Department, providing of $1,000,000.00 in liability coverage. CONDITIONS AND SYSTEMS NOT COVERED BY WARRANTY: Damage resulting from accidents, acts of God, alterations, misuse, tampering, abuse. This warranty will no lon ,erbe valid Ifselviced by another cowany. This agreement shall begin on January 2012 and will end on January 2013. This is a yearly agreement and will come with the option to renew. Acceptance of this agreement AD Security Representative / D e City of S. Miami, Police Department Javier Castilla Representative / Date SERVICING ALL OF MIAMI -DADE AND BROWARD COUNTY CALL 954 - 638 -6150 MTAU Bi / SERM 305.300 -0360 NOAND -BADE f31lRhITY Dated January 10, 2012 J -Y TECH SY1 4 Agreement for maintaining of the Access Entry System and the Surveillance System. Property Location: City of South Miami - Police Department 6130 Sunset Drive South Miami, Florida Yearly Contract Dated January 2012 to January 2013. Renewable on a yearly basis. S -D-J -Y TECH SYSTEMS will provide The City of South Miami. Police Department service for the Access Control System and CCTV System installed. We WIN provide materials and labor necessary to maintain the system. Service will he within 24 HOURS of the service call. All services will he provided between Monday and Friday, 8:30am thru 5:OOpm. Service for maintenance will include, but limit the checking of all readers, cleaning road heads where needed, checking all electric locks and adjusting where needed. A service Schedule can be provided at a frequency of at least one time every six months. MAINTENANCE CHARGE GOES AS FOLLOWS: The sum of 86000.00 a year will be billed to the City of S. Miami, Police Department for the above mentioned services. NOT COVERED BY WARRANTY: Damage resulting from acts of God, alterations, misuse. This warranty will no longer he valid or e_nforceablo for said eguipmont If serviced by another other Companv. This contract will Only he cancelled with 30 day with written agreement. Y TECH SYSTEMS FREE ESTIMATES UPON REQUEST City Of South Mlaml — POLICE DEPARTMENT Signature •fiTv.5 d, � e' �, iv ��9 e :E it. �y � a w W c RhOj N'�d Eli m j s 5 Q$g a .mna�. 3LL v ,p�.T�cm QQ Yp...NQ F-4r y n 5,5 O j rs N W N p d O W X U �'LYY�yy yy p W Q LLO �iIa N- LLS X:s W r m Q S G rn O J L O E O g g T Vl U 28SE I SUNDAY, FEBRUARY 12, 2012 SE .ire �� yj• 11L` L *CALENDAR, FROM 125E Second Ave., Little Haiti. • #1835: Play bingo to benefit Ariai 305 - 762 -3883. www.seasons.org. Children's Hospital near northern Florida and veterans' organization a.m. Feb. 15; 10 a.m. Feb. 16; 1p a.m. CI UPS' particularly homesless veterans. Feb. 17: Seasons Hospice.& Palliative 7 p.m. Feb. i5. Elks Lodge 1835, Care of South Florida, 5200 NE Bingo for Charity at Elks Lodge 12495 NE Second Ave., North Miai ,CITY OF SOUTH MIAMI COURTESY NOTICE NOTICE IS HEREBY given that'the City. Commission• of the City of South Miami, Floric will conduct Public Hearings -at its regular City of meeting scheduled fr Tuesday, February 21,_2012,' beginning at 7:30 p.m., in the City .Commission Chamber 6130 Sunset Drive, to consider the following items: " A "Resolution authorizing the City Manager to execute a multi -year, contract with,Public Safety - Corporation (PSC) fDrthe non- exclusive 11ropse to use CryWDlf a software application designed to assist in false alarms wild no capital Investment required. A Resolution authorizing the City Manager to enter into an agreement with Paychex, Inc to provide-payroll services Integrated software solution. A Resolution authorizing'the City Manager to execute a 3 -year maintenance agreement•with Aifi Electronics, Inc. for the total amount not to exceed $14;400.OD to be' charged l0 the Police ilepartment'n Confrrtotuaf Services Account, #001 - 1010- 521.3450. A Resolution authorizing the City Manager to enter Into a five -year Performance Based Audit Contract with Advalon to perform performance based audits of Clty departments pursuant to Section 4-(F) of the City Charter. . A Resolution relating to the review and approval of a Unity of Title request by Larkin Hospital, pursuant to Section 20 -5.16 of the Land Development Code, to pgfmit the iicensure and operation of a nurses training facility located at 6140 SW 70 Street, that is incidental and subordinate to fhe main hospital operations. . A Resolution of the Mayor and City Commission, relating'to a request for a variance from SeCUDn 20- 3,5(E) of the Land Development Code, to allow 54 feet of frontage where 60 feet is required, on property located at 6487 SW 601h Avenue, South Miami, Florida; within the RS-4 zoning district; to permit the construction of a new one - story, LEED (silver) affordable single family residence within the City's Community Redevelopment Area, A Resolution relating to a requestfor avarMnce from Section 20- 15(oo €the Land Development Code, to allow the lot size of the building site to be 5,875 square feet, where a minimum lot size of 6,000 square feet is required; and to allow 50 feet of frontage where 60 feet is required; on property located at 6477 SW 60th Avenue, South. Miami, Florldk within the RS -4 tonl'rlg district, to- permit the construction of a new one- story, LEED (silver) affordable, single family residence within the. City's Community Redevelopment Area, and providing an effective date.. A Resolution .relating to a request for a variance from Section 20- 3.5(E) of the Land Development Code, to allow 50 feet of-frontage where 60 feet.is required, on property located at 5928 SW 66th Street, South Miami, Florida, within the RS -4 zoning district; to permit the construction of a new one- story, LEED (silver) affordable single family residence within the City's Community Redevelopment Area. A Resolution authorizing the, City Manager to enter into a three -year agreement with FPL FiberNet; LLC to provide internet service and to replace existing network connections at Parks and Recreation,'Public Works and pity Hall. ALL interested parties are invited to attend and will be heard. For further information, please contact the City Clerk's Office at: 305- 663 -6340. Maria M. Menendez, CIVIC City Clerk Pursuant to Florida Statutes 286.0105, the City hereby advises the public that if a'person decides to appeal any decision mar by this Board, Agency or Commission with respect to any matter considered at its meeting or hearing, he or she will. net a record of the proceedings,, and that for such pyrpose, alfocied person may need to ensure that a verbatim record of'tl proceedings is made which record includes the testimony and evidence upon which the appeal is to be based.