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Res No 035-12-13592RESOLUTION NO.: 3 5 -12 -13 5 9 2 A Resolution authorizing the city manager to purchase 36 Microsoft Office 2010 Standard and 12 Microsoft Office 2010 Professional for a total expenditure associated with this project of $13,524 from account number 001 - 1340 -513 -5205 computer equipment. WHEREAS, the City's MIS Office — International Data Consultants, Inc. (IDC) is tasked with working towards upgrading the current software that the city has in place; and WHEREAS, the City of South Miami needs assistance in achieving this task which will require the expertise of the MIS Office, International Data Consultants (IDC) who can help implement and carry out this important task; and WHEREAS, to achieve this task, the City will purchase 36 Microsoft Office 2010 Standard — Open License per unit cost of $ 260 and 12 Microsoft Office 2010 Professional — Open License per unit cost of $347 to help in the process. By purchasing these licenses the city will accomplish various important tasks, it will provide staff a powerful way to best work and be a more efficient and informed team. Additionally, it will provide both the administrative and support staff familiar intuitive tools to work with; and WHEREAS, the City desires to purchase these Licenses from IDC (International Data Consulting) for a total amount of $ 13,524.00.Quotes from three different vendors were received, as set forth below, and City staff recommends the purchase from IDC (International Data Consultants) as it is the lowest quote s shown in Exhibit A. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1: The city manager is authorize to purchase the 36 Microsoft Office 2010 Standard Open License and 12 Microsoft Office 2010 Professional — Open License from IDC (International Data Consulting) as set forth in Exhibit A which is attached and made part of this resolution by reference, for a total amount of $ 13,524.00 to be paid from account number 001 - 1340 -513 -5205 computer equipment which has a current balance of $78,072.48 and after the expenditure the balance of the account is $64,548.48. Section 2 This resolution shall be effective immediately upon being approved by a vote of the City Commission. Passed and Adopted this 21 day of Febru X12• A t: City Clerk READ AND FORM, LAh AND Ell TTORNEY Approved: Mayor AS TO Commission Vote: 5-0 3 LITY Mayor Stoddard: Yea O Vice Mayor Liebman: Yea Commissioner Newman: Yea Commissioner Harris: Yea ., Commissioner Welsh: Yea South Miami n�E- r��errGac�� CITY OF SOUTH MIAMI t. OFFICE OF THE CITY MANAGER INTER- OFFICE MEMORANDUM 2001 To: The Honorable Mayor & Members of the City Commission From: Hector Mirabile, Ph.D., City Manager /, Date: January 25, 2012 �f Agenda Item No.: Subject: A Resolution authorizing the city manager to purchase 36 Microsoft Office 2010 Standard and 12 Microsoft Office 2010 Professional for a total expenditure associated with this project of $13,524 from account number 001 - 1340 -513 -5205 computer equipment. Background: The City's MIS Office — International Data Consultants, Inc (IDC) is tasked with working towards upgrading the current software the city has in place. To achieve this task, the city will purchase 36 Microsoft 2010 Standard — Open License and 12 Microsoft Office 2010 Professional Open License. By purchasing these licenses the city will accomplish various tasks, it will provide staff a powerful way to best work and be a more efficient and informed team. Additionally, it will provide both the administrative and support staff familiar intuitive tools to work with. IDC submitted the best quote, hence purchasing the licenses directly from IDC will give the city a savings per unit. Quotes from three different vendors were received, recommendation is to purchase from IDC as it is the lowest quote. Cost: Microsoft Office 2010 Standard — 36 Open License Provantage $ 262.39 per unit - total $ 9,446.04 CDW.com $ 295.99 per unit - total $ 10,655.64 Royal Discount $ 296.97 per unit - total $ 10,690.92 IDC $ 260.00 per unit - total $ 9,360.00 Microsoft Office 2010 Professional — 12 Open License Provantage $ 358.17 per unit - total $ 4,298.04 CDW.com $ 403.99 per unit - total $ 4,847.88 Royal Discount $ 404.99 per unit - total $ 4,859.88 IDC $ 347.00 per unit - total $ 4,164.00 $ 13,524.00 Funding Source: 001- 1340 -513 -5205 Computer Equipment - after expenditure the balance of the account is $ 64,548.48 Backup Documentation: ❑ Quotes from Provantage, CDW.com, Royal Discount ❑ Quotation from International Data Consultants (IDC) Exhibit A Quotes from three different vendors including TDC (International Data Consultants), please see below for details. Microsoft Office 2010 Standard— 36 Open License Provantage $ 262.39 per unit - total $ 9,446.04 CDW.com $ 295.99 per unit - total $ 10,655.64 Royal Discount $ 296.97 per unit - total $ 10,690.92 IDC $ 260.00 per unit - total $ 9,360.00 Microsoft Office 2010 Professional —12 Open License Provantage $ 358.17 per unit - total $ 4,298.04 CDW.com $ 403.99 per unit - total $ 4,847.88 Royal Discount $ 404.99 per unit- total $ 4,859.88 IDC $ 347.00 per unit - total $ 4,164.00 MGarcia/ mydocuments/ Me) noandResolutionsITrelated /MenioandResoXDC- purchase Microsoft Office 2010 Jan 2012 13302 SW 128th Street .. �: Miami, Florida 33186 + P: 305 - 253 -7677 F: 305 -253 -7657 1af�raaPia�al Oara Caas�ul�ar��s I Name/ Address I City of South Miami Alfredo Riverol 6130 Sunset Drive Miami, Florida 33143 Quotation Date Estimate # 11/16/2011 639 Phone # Fax # P.O. No. Terms Rep Project Net Receipt RA Description Qty Cost Total Microsoft Office 2010 Standard - Open License Microsoft Office 2010 Professional - Open License 36 12 260.00 347.00 9,360.00 4,164.00 We appreciate your business. Thank you. Subtotal $13,524.00 Sales Tax (7.0 %) $0.00 Total $13,524.00 Phone # Fax # PROVANTAGE.COM: Microsoft 79P -03571 Officeproplus 2010 English Open License... Page 1 of 1 VARTAGE Your World of Technologyl PRIwww.provantage.com - 800 -336 -1166 USA - 330- 494 -8715 International Officeproplus 2010 English Open License Program NL Lclgov - 79P -03571 Microsoft tour mm Partner x '�llll Officeproplus 2010 English Open License Program NI_ 1`Il I.CI'0s6ft Lclgov Volume Manufacturer Part #`:7910. - 035571„ �censing USA Only Provantage Agreement# 0348137 I�1 tiuint[•risw �— $358:1 i Add to cm Product Specifications Compare with other products. Product Type Software Licensing Licensing Program Microsoft Open License for Government License Quantity 1 PC License Pricing Local License Type License Operating System Supported Windows Software Name Office 2010 Professional Plus Platform Supported PC About Microsoft - Software Licenses Products Orders for Microsoft volume licenses are first reviewed by a Provantage licensing specialist for completeness and eligibility. Eligible orders are then processed through one of Microsoft's authorized distributors. Please note that distributors may require up to several days to process some license orders. Please note that volume licenses are agreements only, and usually do not come with any software media.This may require the purchase of a media pack available directly from Microsoft. We will contact you by email if any additional information is required, or if your order cannot be completed, If you would like to discuss your needs or require more information, we encourage,you to talk to one of our sales representatives at 800 -336 -1166 or email us at Sales @provantage.com. Manufacturer's Web Site If possible, please base your order on the manufacturer part number (79P-03571). If you are unsure about exactly what you need, please consult the manufacturer's web site or call us at 800 -336 -1166. For the smooth processing of your order, we highly recommend that you first check with Microsoft regarding program details and eligibility. Please base your order on the manufacturer part numbers provided by the manufacturer. www.microsoft.com Provantage is an Authorized Dealer of Microsoft Volume Licenses http://www.provantage.com/microsoft-79pO357l—l350348137.htm 1/24/2012 Microsoft Office Professional Plus 2010 - license - 79P -03571 - Application Suites - CD... Page 1 of 4 Ili, Log On or Create Account Need Help? 800.800.4239 Follow us Quick Links '+ Carr to Items) NEW YEAR, NEW LOOK. Come explore our new menu, navigation tools, and website features! >> � Here sorml Willaal, v AN Product Catalog It Search for... r ILt • &$tf EW Hardware Software Brands Offers Product Finders Favorites Af Cakoodel > 9oRvrare > Aomioallon 8ultes >..across.Office ..... Professional Plus 2010 - license _ Print Microsoft Office Professional Plus 2010 - license jt Mlp. part I I J 4 ;..COW Part: 2069740 1 UNSPSC: 43231513 Diac and product key, For use on 2 PCs'. Enjoy flexibility —now you can easily post your Office documents online and access, share and edit them with Office Web Apps. It's an ideal way to extend your Office 2010 expedence to the Web. Work together — brainstorm ideas, share notes and work on document$ with others simultaneously thanks to the new co- authoring tool In Word, PowerPoinl® and OneNole®. 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The Backstage view tea be cuslomizee to surrete the comirand+, or wok0ow opmellons most Important to people in your organlzallon, 1110 oonvoragifon vlaw and Veen Lrf+ rind "Igiwre' features In Outlook 2010 can remove duplicate Information and act like a'mute bukae for your inboll. M41[lips p(MAD notices bohre, a nesapgo It Gant to protect information leakage or embarrassing eilstakee. WarinOa con be coni4ured by IT to ahoy olena Ouch as vdmn a massage Is addressed to a large distribution fist or to recipients culgdo of lira carmpeny doreata• of lu Pmfesaiansl 2010 gfvea your people faster and easier ways to manage their avnail. Overview Organize projects, manage nnancea and build a hatter way to do business Wlth tools from MlctesofFgi CHICO Prufeeslatial 2010, Exchange ideas With customers and business partners remotely wdtk Web Apps — Irs another way you ran stagy o"Odod Ici your hi as wharover you, are. 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Professional Includes 2010 versions of Word, Excel, PowerpolnW, OneNole®, Oullook®, Publisher and Access®. 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Points Credit : 81 points Please check the Rewar Point Program FAQ for more Information, Register License To: Company p Y Name: r `I Required Contact Name (First & Last): Required Address (not P.O. Box): i Required Address 2: ` City: i_..,.,..,..°_-...... ......a..._......- _._ .......... .....i Required State: ( Required Zip Code:�� Required Phone number: Required E-mail: 1 Required Prior License Authorization #:� ,- I hesCtiption - Sfia�J�atlans Minimum quantity fora new order is five licenses. The price shown Is per Ikense. This Is an electronic license only product, and you'll receive an email with your license information 1 -3 business days after your order Is placed. Microsoft Office 2010 Is one or the best productivity experiences across the PC, phone, and browser for what you depend on today and what you'll expect tomorrow. It delivers the complete familiar and intuitive tools you need to keep your business connected. Programs Included; • Microsoft Access • Microsoft Excel • Microsoft InfoPath • MkrosoR PowerFwint • Microsoft Publisher • Microsoft Word • Microsoft Outlook with Business Contact Manager • Microsoft OneNote • Microsoft Lync • Microsoft SharePoint Workspace You May Also Like Featured (P CM1 -Mini 50008 Wireless Hard Drive $230.38 Winnows 7 Professional 5265.00 Office 2010 Home and Business (Product Key Card) $183,49 L11141 Windows 7 Home Premium OEM x64blt $107.00 w Enter your email address to subscribe to our newsletters: f.. _ . ........ ...................._.. _ l?ewc rd Items http: / /www.royaldiscount.comlOffiee+ 2010+ Gov /Office +2010 +Professional +Plus +Open +,.. 1/24/2012 P ROVANTAGE.COM: Microsoft 021 -09729 Officestd 2010 English Open License Prog... Page 1 of 2 R f U VATAT; � Your World ogTechnologyl vrww. p rovanta e.com - 800 - 336 -1166 USA - 330- 494 -8715 International Officestd 2010 English Open License Program N Lclgov - 021 -09729 Midosofit Volume Licensing' tii-014 Cli77tAl[7 Microsoft 7i`. G�7L[� t��i1 "CF4�p Officestd 2010 English Open License Program NL Lclgov Manufacturer Part# 021 =872J I USA Only Provantage Agreement# 0348142 262:. _3 Add to cart Product Specifications Compare with other products. Product Type i Software Licensing Licensing Program Microsoft Open License for Government License Quantity 1 PC License Pricing Local Government Volume License Type License Operating System Supported Windows Language Supported English Software Name Office 2010 Standard Edition Platform Supported PC About Microsoft - Software Licenses Products Orders for Microsoft volume licenses are first reviewed by a Provantage licensing specialist for completeness and eligibility. 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Register License To; Company Name: Contact Name (First & Last): Address (not P,O. Box): Address 2: city: State: Zip Cade: phone number: E -mail: Prior License Authorization Description I Required 1 Required 1 _..... i Required I r. •.. j Required f Required _.... _.. ._ ... Required Required Required Specifications Minimum quantity for a new order Is five licenses. The price shown Is per license, This Is an electronic license only product, and you'll receive an email with your license Information 1.3 business days after your order Is placed. Equip your people with powerful ways to do their best work from more places using their PC, phone or web browser, From Insightful updates for Microsoft Excel, Microsoft PowerPolnt and Microsoft Word, to a commanding view of their world via Microsoft Outlook, Office standard 2010 keeps your team productive and connected with familiar and Intuitive tools. 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