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Res No 258-12-13815RESOLUTION NO. 258-12-13815 A Resolution authorizing the Acting City Manager to permit Volks Blast Inc., a 501 ( c ) 3 non - for -profit organization to hold its event on January 20, 2013, in the downtown South Miami area on Sunset Drive, showcasing classic cars. WHEREAS, Volks Blast Inc, a 501 (c) 3 non - for - profit organization, has submitted a Special Event Application; and, WHEREAS, for several years the Volks Blast Inc has held their classic car show event in the City of South Miami; and, WHEREAS, the applicant has requested permission to hold its event on January 20, 2013; and, WHEREAS, the applicant has paid for the deposit fee of $600, and an application fee of $60.00; totaling $660.00; and, WHEREAS, the applicant will pay for all service rendered by the Police Department in a total amount of $ 1,400.00, and City meters at $1,475.00 ($25.00 per meter per day X 59 meters), totaling $2,875.00 for all services; and, WHEREAS, the applicant is seeking a waiver of the street closure fee in the amount of $325.00 (1,300 linear feet X.25- closure of Sunset Drive from US to Red Road); and, WHEREAS, on December 13, 2010, a resolution ( #276 -10- 13310) approved a waiver for the street closure fee in the amount of $10,000; and, WHEREAS, during the past year, this flat fee was modified through the Fee Schedule under Ordinance Item — Temporary Full Road and Sidewalk Closure charging .25 per linear foot (as mentioned above); and, WHEREAS, in a meeting with the former City Manager Hector Mirabile, Commissioner Harris and Mr. Stickley, of Volks Blast Inc, it was concluded that the Public Works Department will not be involved in this event. The cleaning of the streets will be the sole responsibility of Volks Blast Inc. Public Works Department will have a representative check to see if the area was cleaned to the standards of the City. If not, then the deposit of $600.00 will be used to cover the cost of personnel to clean up. The total amount is approximately $516.72 (1 employee including FICA); and, WHEREAS, the applicant is seeking a parking spaces in the municipal lot (Lot B), $925.00; and, waiver of payment for the use of 37 metered located behind Chase Bank, in the amount of WHEREAS, the applicant will provide a list of entertainers /bands and any other activities occurring during this event, and logistic meetings will be scheduled with the Police and other departments in early January of 2013; and, Page 1 of 2 Res. No. 258 -12 -13815 WHEREAS, the applicant will pay the City for its services prior to the event in the amount of $4, 125.00, if the City does not wave the street closure fee or the additional 37 meters, or $2,875.00 if the City does wave the street closure fee and the cost for the additional 37 meters. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Acting City Manager is authorized to approve the Volks Blast Inc event to be held on January 20, 2013, in downtown South Miami on Sunset Drive. Section 2. Payment for services by Police, including City meters and street closure fee (if not waived), and the additional 37 meters in the municipal parking lot (Lot B) (if not waved) will be paid prior- to the event, on Wednesday after the event, totaling in the amount of $4,125.00. If the street closure fee and additional 37 metered parking spaces are waived, then the total amount paid would be $2,875.00. Section 3. The cleaning of the streets will be the sole responsibility of Volks Blast Inc. Public Works Department will have a representative check to see if the area was cleaned to the standards of the City. If not, then the deposit of $600.00 will be used to cover the cost of personnel to clean up. The approximate amount is $526.72, (1 employee including FICA). Section 4. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 5. This resolution shall become effective immediately upon adoption by vote of the City Commission, PASSED AND ADOPTED this 18th day of December, 2012. APPROVED: READ A A PROVED AS T6 F RM, COMMISSION VOTE: 5 -0 LANG A EGALI Y A �D Mayor Stoddard: Yea 1;X'E TI N THERE F Vice Mayor Liebman: Yea Commissioner Newman: Yea Commissioner Harris: Yea C T ATTOR E Commissioner Welsh: Yea Page 2 of 2 i N COR PORATLO • 1'J 27 A �L v aX9 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER- OFFICE MEMORANDUM To: The Honorable Mayor & Members of the City Commission Via: Kelly Barket Jr., Acting City Manager, Carmen Baker, CCO From: Maria E. Stout -Tate, Special Event Coordinator Date: December 18, 2012 Agenda Item No.: - Subject: A Resolution authorizing the Acting City Manager to permit Volks Blast Inc., a 501 (e) 3 non- for - profit organization to hold its event on January 20, 2013, in the downtown South Miami area on Sunset Drive, showcasing classic cars. Background: Volks Blast Inc, a 501 (c) 3 non - for - profit organization, has submitted a Special Event Application to hold its classic car show event on January 20, 2013. For several years, Volks Blast Inc has held their event in the City of South Miami, showcasing over 200 classic cars. As a 501 (c) 3 non - for - profit organization, Volks Blast Inc has raised over $100,000 in its 12 year history, helping other organizations with reaching scholarship goals and lending a hand through Habitat of Humanity by assisting in the building of various homes. The applicant has paid a deposit of $600, and $60.00 for a fee application, totaling $660.00. The applicant will pay for all services rendered by the Police Department in the amount of $1,400.00 and City meters totaling $1,475.00 ($25.00 per meter per day for 59 parking spaces on Sunset Drive). The total amount for the above mentioned is $2,875.00. Payment to the City for all services and meters would be paid prior to the event. In a meeting with the former City Manager Hector Mirabile, Commissioner Harris and Mr. Steckley, of Volks Blast Inc, it was concluded that the Public Works Department will not be involved in this event. The cleaning of the streets will be the sole responsibility of Volks Blast Inc. Public Works Department will have a representative check to see if the area was cleaned to the standards of the City. If not, then the deposit of $600.00 will be used to cover the cost of personnel to clean up. The total amount is approximately $516.72, (1 employee including FICA). The applicant is seeking a waiver of payment for the street closure fee. The proposed street closure fee is $325.00, (1,300 linear feet X .25). On December 13, 2410, a resolution (# 276 -10- 13310) approved a waiver for the street closure in the amount of $10,000. During the past year, this flat fee was modified through the Fee Schedule under Ordinance Item - Temporary Full Road and Sidewalk Closure charging .25 per linear foot (as mentioned above). The applicant is also seeking a waiver of payment for the use of 37 metered parking spaces in the municipal lot (Lot B), located behind Chase Bank, in the amount of $925.00. Volks Blast Inc will provide a list of entertainers /bands and any other activities occurring during this event. Logistic meetings will be scheduled with the Police and Public Works Department through the Special Events Coordinator in the beginning of January, 2013. Final billing, if waivers are approved $2,875.00; if not approved $4,125.00. Revenue: Police 3 $13400 Sunset Drive Meters 59 $1,475 Lot B Meters 37 $ 925 Street Closure $ 375 TOTAL $4,175 Account. Not Applicable Attachments: Proposed Resolution with attachments. APPLICANTISPONSOR. INFORMATION The applicant for the Special Event Permit must be the authorized representative of the organization /business conducting the special event. This person must be available to work with the City's Special Event Permit Committee throughout the permitting process. A professional event organizer, or other representative, may apply for the Special Event permit on behalf of the organization /business. NAME OF ORGANIZATION: ADDRESS OF ORGANIZATION: 4 r1 C4 6q c,oym M 6rZ C -la YK )Am) ,fl OFFICE TELEPHONE: 30 5 - 6 1 � o12Z 9 FAX: PRESIDENT: ( I R 1 a 0( A 0 E F (,L m ADDRESS: 5 g',6 q 6 0 fv►1 h 69 C 6 PRES. PHONE: 305 - 661 D 1 Z; 9 SEC. PHONE: 3 0 5 ` 67 SECRETARY: L k1 6 U VC -0 A EMAIL: _(/kVIi1/I ZAK-0 ( &CLj.5oo7jj,h&. -T EMAIL: CAA LAW 99 vo�" /q6�t.SovT If the organization is a tenant and /or renter of the event location, please have the property owner complete the following: Applicant/organization owns the event location I give permission for the Applicant/Organization to use my property. Comments: Property Owner's Name: Property Owner's Address: Property Owner's Signature: Notary Signature: 2 -16 M " NOV 2 9, 2012 Pho le: CODE ENFORCEMENT DIVISION Date: City of South Miami City Manager Letter/Letter of Intent. Volksblast 2013 Vollksblast is a 403c non - for - profit organization dedicated towards fundraising and helping other organizations reach their goals. Volksblast has raised over 100k in its 12 year history, much in part thanks to the City of South Miami with its great venue and accommodation of our events in years past. We are asking the city for this permit for Jan 20'h, 2013 to put on Volksblast 2013 based basically on exactly what we have done in the past. The street closures, police, meters, and placements will be exactly as we asked for in 2010. There will be live music, a stage, over 200 vehicles, with our goal to bring tons of pedestrian traffic to the event, as well the local shops. The same team that has run Volksblast since its inception will be involved, so we fully expect to have another successful event. Thanks for your consideration of this application. Jason Walters INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: I JU11 VOLKSBLAST INC 5864 COMMERCE LN SOUTH MIAMI, FL Dear Applicant: 33143 DEPARTMENT OF THE TREASURY Employer Identification Number: 30- 0093255 DLN: 17053152715068 Contact Person: FAITH E CUMMINS ID# 31534 Contact Telephone Number: (877) 829 -5500 Public Charity Status: 170 (b) (1) (A) (vi) Our letter dated October 2002, stated you.would be exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code, and you would be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information you submitted, our letter dated May 16, 2008 in which you were presumed to be a private foundation is hereby superseded. You are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 501(c)(3) of the Code. Publication 557, Tax - Exempt Status for Your Organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll -free number for forms, (800) 829 -3676. Information is also available on our Internet Web Site at www.irs.gov. If you have general questions about exempt organizations, please call our toll -free number shown in the heading. Please keep this letter in your permanent records. Sincerely yours, C.: Robert Choi Director, Exempt Organizations Rulings and Agreements Letter 1050 (DO /CG) CERTIFICATE OF LIABILITY INSURANCE I VAI c 12/04/12 PRODUCER yeracity'Insur,2nce Solution$, LLC' ' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE 260 South 2500 West Suite'303 Pleasant Grove, Utah 84062 DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, 114SURERS AFFORDING COVERAGE NAIC # www,EventHelper.com 530 - 477 -6521 INSURED VolksbtastIhC .` INSURER A: Lloyds Syndicate 2623 AA- 1128623 82% y GENERAL LIABILITY ® COMMERCIAL GENERAL LIABILITY jasoh`walters 12900 sw 147 lane rd INSURER B: Lloyds Syndicate 623 AA- 1126623 18% EACH`O,CCURRENCEINCLUDES B ODILYINJURY & „' PROPERTY DAM AGE ;'p` QUA 00 miami, FL 33186 INSURER C: PERSONAL &ADV INJURY INSURER D: INSURER E: CAVFRAr;FS THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES , DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. tRSR tTh toot NS RD TYPE OF INSURANCE POLICYNUMBER POLICY EFFECTIVE DATE POLICY EXPIRATION BATE LIMITS ' A y GENERAL LIABILITY ® COMMERCIAL GENERAL LIABILITY EH- 771310.554589 0120/13 0121/13 EACH`O,CCURRENCEINCLUDES B ODILYINJURY & „' PROPERTY DAM AGE ;'p` QUA 00 1 11.1 MED EXP (Any one person) $ 5,000 PERSONAL &ADV INJURY $ 1000000 ®CLAIMS MADE ❑OCCUR ❑ Host Liquor Liabiii.ty, GENERAL AGGREGATE , ; -, s ;� 2 -000 -000 ❑ Retail Liaor Liability PRODUCTS - COMP /OP AGG O $ INCLUDED ❑ GEN'L AGGREGATE LIMIT APPLIES PER: [DEDUCTIBLE $ 1,000 ®POLICY ❑PROECT ❑LOC AUTOMOBILE LIABILITY (H ANY AUTO COMBINED SINGLE LIMIT (Each Occurrence) $ IJ ALL OWNED AUTOS ®SCHEDULED AUTOS BODILY INJURY (Per person) $ HIRED AUTOS, AUTOS Q BODILY INJURY (Per accident) $ $ (Per DAMAGE (Per accident) $ El GARAGE LIABILITY AUTO ONLY - EAACCIDENT $ HANY AUTO EA OTHER THAN ACC $ $ AUTO ONLY: AGG EXCESS /UMBRELLA LIABILITY EACH OCCURRENCE ❑OCCUR ❑ CLAIMS MADE AGGREGATE $ ❑DEDUCTIBLE ❑ RETENTION $ $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ❑ WC STAT. LI M. ❑OTH. $ ANY PROPRIETOR /PARTNER /EXECU- E.L. EACH ACCIDENT - $ TIVE OFFICER /MEMBER EXCLUDED? If yes, describe under E.L. DISEASE - EA EMPLOYEE $ SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT- $ OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS - Certificate holder listed below is named as additional insured per attached CG 20 26 07 04. CERTIFICATE HOLDER CANCELLATION City of South Miami SHOULD ANY OFT HE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION 6130 Sunset South Miami, Dr FL 33143 DATE THEREOF, THE INSURER AFFORDING COVERAGE WILL ENDEAVOR TB MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Of N LIABILIT-YOFANYKIND UP ON THE 116164AE4l-W& 90 SHALL !POSE FIG GBIAGAT-50 OR AGEP12FS ORR €PR. =SENTATFVES, AUTHORIZED REPRESENT AT,IV5 ey ACORD 25 (2001/08) © ACORD CORPORATION 1988 r INDEMN FICATION AGREEMENT THIS AGREEMENT ( "Agreement ") is entered into by and between ( "Applicant"), and the City of South Miami ( "City ") on the date on w] RECITALS WHEREA , the Applicant has submitted a Special Event Permit Application to the City for (event title) VU (-- �/ L./ 1 4C) 1 at .jU1) S 7 P R I LSE (location) on (date(s)) Z 0 / ZO 13 ( "Special Event"); and WHEREAS, pursuant to of the City's Code and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting the City from any and all claims which may arise out of the Special Event. NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: 1. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns, harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities incurred in and about the defense or settlement of any claims, and the investigation thereof. 3. Permits for Special Events must be on event site at all times. 4. No Street shall be closed without authorization from the City of South Miami Public Works Department and Police Department. 5. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami -Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department, 6. Event areas shall be restored to equal or better condition than they were before the event started. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration plus a minimum of 15% for administrative fee and any additional incidental fees. 8. Applicant must pay all fees prior to the start of their event(s). 9. Applicants that receive approval for their event more than thirty (30) days in advance shall notify the City of South Miami Special Event/Marketing Coordinator at least forty-eight (48) hours prior to start of their event. 10. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized signatory(ies) on the date set forth below and notarized. S�yjq PRINT C A A re PLICANT AP,POCANT SIGNATURE NOTARY SIGNATURE Subscribed and sworn before me, this a!E day of acpl p, a Notary Public in and for ure (NOTARY PUBLIC) ;;; MICHELLE CALOCA $ -16 MY COMMISSION # EE164643 EXPIRES January 29.2016 (407) 3G6.OM Flora *N0W *wv1os.00m G009 p ) n-A. -'04 APPLICANT'S TITLE DATE: i / %Z. 7 / 1Z DATE: South Miami CITY OF SOUTH MIAMI POLICE DEPARTMENT V i 0= i d a I 6130 Sunset Drive, South Miami, Fl 33143 (305) 663 -6301 All- Ametica City ExtrawDuty Police Officers 1 01 M Application 2001 A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra- Duty" employment. The following policies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: The South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a particular event. If more than three officers are hired, a supervisor must also be hired. The City Manager Office and South Miami Police Department will determine the supervisor to officer ratio for larger events. ➢ The Applicant will be required to compensate the assigned officer for a minimum of three (3) hours even if the event is of a shorter duration. Currently the rate for Extra -Duty Police Officer is $40 per hour & $50 per hour for Supervising Officer, plus a $3.00 charge for radio usage for each officer. ➢ The Applicant must compensate the officer(s) for their services at least one (1) day prior to the start of the scheduled event that the officer(s) will be assigned to. No monetary payment will be accepted. No payment by exchange of goods or services is acceptable. ➢ If, during a scheduled event, the Applicant determines that he /she needs to extend the time an officer(s) works at the assignment, the Applicant shall compensate officer(s) for a full hour worked if the Officer(s) works for more than 20 minutes and /or less 59 minutes beyond the regularly scheduled time of the event. ➢ Applicant must notify of a cancellation request of an Off -Duty Police Officer forty -eight (48) hours prior to the scheduled date of service. Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hours. APPLICANT •R • Business/Organization - Applicant a Business/Organization Address ..-City State Zip Code EVENT INFORMATION ..._..__....... --___ - _._— _---- ___.______�---- _._.__. On -Site Contact Person Cellular Number Type of Event (/( �5 Name of Event Event Location 5(906 Anticipated Attendance acknowledge a�% acce Mfin cia l responsibilities to pay.all costs and fees associated with this equest form prior to the service date(s): Applicant's Signature FOR OFFICE USES ONLY. NO. Office COMMENT: POLICE DEPARTMENT SIGNATURE VAPPROVED'AS PRESENTED [—]DENIED g NO. Radio: X 11-16 DATE APPROVED WITH CONDITION NO. Nouns c' f�ltrs / �a Estimated Total Cost $ 1 jj 100, f) 0 Page 1 of 2 Stout -Tate, Maria From: Corbin, Larry P. Sent: Thursday, December 06, 2012 2:09 PM To: Stout -Tate, Maria Subject: RE: Review your section - provide cost estimate Attachments: image001.jpg Maria, The following is a cost estimate for the Volks Blast which is scheduled to be held on January 20, 2012. The hours will be based on the information provided in your package. Sunset Drive will have to be closed by 4:00am at the latest. . 2 officers 4:OOam - 5.00pm'03 hrs each) `@ $40 Oq perhour,,: per officer:. 1 officer 8;00am <S 000rn 9 hrs) @ $40:00 per hour Total estimate for police extra duty officers to cover this event will be $1,400.00 Lt. Larry Corbin, Uniform Patrol Division Sou 613( Sou__ - lice Department ze 33143 Office: 305.6 6 3.6 3 51 Fax: 305.663.6353 Email: 1pcorbin @southmiamifl. gov Note: The State of Florida has a very broad public records law. Written communications, including emails, are therefore subject to disclosure to the public and media upon request based on Florida Statue #119. This email may contain confidential and /or privileged information. If you are not the intended recipient (or have received this email in error) please notify the sender immediately and destroy this email. Any unauthorized copy, disclosure or distribution of the material in this email is strictly forbidden. From; Stout -Tate, Maria Sent: Tuesday, December 04, 2012 10:41 AM To: Corujo, Cynthia; Martinez, Grizel; Marenco, Carlos L.; Corbin, Larry P. Cc: Kelly Barket; Baker, Carmen V.; Landa, Rene Subject: Review your section - provide cost estimate Importance: High Good morning. Attached, please find a special events application for Volks Blast Inc., who will hold an event on January 20, 2013. 12/6/2012 south Miami CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT F' ° '' 4795 SW 75`h Avenue, Miami, A 33155 (305) 668 -7205 Fax (305) 668 -7208 0 Application to Conduct A Special Event Function on 11101 Public Right -of -Way loot NOTE: ALL FIELDS SHALL BE FILLED. No action can be taken on this application until all questions have been answered. As set forth in Ordinance No. 21 -09 -2013; temporary full roadway and sidewalk ciosure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED) for special events, eight (8) hours max. Schedule of fees is attached. Use blank paper if you need additional writing space. PLEASE PRINT clearly, except for signature. Contact Information: AOLKs8LA51 Inc VA L7 Business /Organization Name Authorized Representative Name .. X,6X U Co vA n -6A(� E LAY\6 �`ootI4 m ii N 1 . FL Business /Organization Address 79K Z01F (A35 Phone Number City State Fax Number Zip Code n m ! -PA i r /4orrAk))L E -Mail Event Information: Event Name yG L 13 LA 51 ZO 1 3 Project Location _j t)11 S6-r Qq 1•V6_ S% Q U +0 J)51 Event Date(s) %�z G J 7 3 Event Day(s) / Type of Event SbLt/ Event Start Time (am / pm) Event End Time y (am I pm) Anticipated Attendance 5060 Event Setup Time 6 (am / pm) Breakdown Time / (am / pm) Total Duration (include setup) I HEREBY REQUEST A PERMIT FOR THE FOLLOWING: Anticipated effects on vehicular and pedestrian traffic during Project Maintenance of traffic provisions are specific (include sketch if necessary): The following documents have been submitted with this permit application: 0 Site plan / sketch of event. Clearly define boundaries and linear foot of road closures. Maintenance of Traffic (MOT) for vehicular and pedestrian traffic during event. "In signing this application, l understand that separate City and /or County permits may be required for this project. Furthermore, t am aware that I am responsible for ensuring that the project is completed in accordance with the plans and specifications as stipulated in the permit approval conditions. As well as acknowledge that any right -of -way closures will require at least one off -duty oAfflcer, public works employee and barricades." PRINT NAME SIGNATURE NOTARY SIGNATURE FOR OFFICE USES ONLY: Permit No: 1 IIAl ) Z DATE Approved! BY Date Permit Fee Comments Disapproved o U 12-16 q 32 S•d 0 �Sc < a;`N" e4,,.a� Page 1 of 2 To: Stout -Tate, Maria Subject: RE: Volks Slastlnc.Event - January 20, 2012.:; For. Sunset Drive from US 1 to fled road; the cost of a street closure is $325.00. As always, please inform PW when ready to go forward with the application. l would like to be able to put it in the system before payment is received. Thank you, Grizel Martinez Engineering & Construction Division City of South Miami 4795 SW 75 Avenue Miami, FI 33155 305/403 -2078 305/668 -7208 fax www.southmiamifl, ov From: Stout -Tate, Maria Sent: Thursday, December 06, 2012 12:51 PM To: Martinez, Grizel Subject: RE: Volks Blast Inc Event - January 20, 2012 Grizel, just use the closure of Sunset Drive from US1 to Red Road. Do not include the feeder streets. Thank you. Maria Elena From: Martinez, Grizel Sent: Thursday, December 06, 2012 12 :48 PM To: Stout -Tate, Maria Subject: RE: Volks Blast Inc Event - January 20, 2012 The linear feet is accounting for Sunset Drive and the feeder streets. If a better description of the limits on each road were provided, a more accurate number could be provided. Grizel Martinez Engineering & Construction Division City of South Miami 4795 SW 75 Avenue Miami, 171 33155 305/403 -2078 305/668 -7208 fax www.southmiamifl.gov From: Stout -Tate, Maria Sent: Thursday, December 06, 2012 12:06 PM To: Martinez, Grizel Subject% RE: Volks Blast Inc Event - January 20, 2012 Wouldn't the linear feet be the same as the Rotary or Chambers? Maria Elena From: Martinez, Grizel 12/6/2012 South mianif P t o r l d a CITY OF SOUTH MIAMI PARKING DIVISION 6130 Sunset Drive, South Miami, FI 33143 (305) 668 -2512 Fax (305) 663 -6346 Parking Stalls /Meters Rentals Application zoos Pursuant to Section 15 C -1 (a) (2) (b) of the Code of Ordinance, "Rental Fees for Public On/Street curbside spaces (Parking space) are $25.00 per space per day, seven days per week based on twenty -four (24) hour use ". ��,�Ks LAST n C JA, (AAA Lr -02.� Business /Organization Name S96N 40MM6A(�(- CAhc� Business /Organization Address 78'6 LOV -61135 Phone Number Fax Number Name of Event: VO Lk< 8 LAST Purpose for utilizing parking meters: n E )-A Applicant Name 0V-r-N M)Am) F�L City State 1Y) C rX E �l E -Mail 3319.3 Zip Code Type of Event: eAk , L06k OFP T. Th. iOA R bT M Ct-U b E n Number of On/Street Number of Day's Start a•m• End a.m. curbside spaces requested: curbside spaces desired: Time: p.m. Time: p.m. (it necessary, piease auacn aaairionai sneers) I hereby certify the above information is true, correct and complete as of the date of this submittal. It is understood that this applicant will be reviewed and may be adjusted periodically by City Staff; if any information should change that I shall amend or supplement this application within five business days of the change. Applicant's Signature Date FOR OFFICE USES ONLY: Permit No: DENIED 71 APPROVED AS PRESENTED 0 APPROVED WITH CONDITION NO, Meter Days: Comment: IMrti stt�c�1s e+ g NO. Meter: PARKING DIVISION SIGNATURE "G�,°' 14 -16 g Daily Fee: GAGS �� e c r 0� DATE / Estimated Total Cost I NOTIFICATION I PETITION Event Name: L 6 Event Date: We, the undersigned businesses and /or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. ly e \O* cam, ;V aAo%� kNi ctaxc� ..2 4 t &V Sqa- V ICO i � crl . Oh P eI M CA bq (Je-, ✓�/ i S YE„ J-e. 1 �u 64 _ L s 5p ) Sµ�ks''t �b't'I Suv�sr�- S Vial S Me J 8&k.-k S'� t�j s-' 1� 3 &�U k/rj So i = r .i l� ve 6 -16 3) '5b63e8.3 t�V CO U�Oq - )LAO _S 3 7 G(40 s4;� 3e'1 U A 7a Disapproved ❑l Ll Disapproved Disapproved �. Disapproved ED 6 Disapproved ❑ 4 Ell �-- 0 Disapproved ❑ Disapproved ❑ Approved R Disapproved Lld' Disapproved Oj NOTIFICATION / PETITION ./-'Event Name: Event Date: We the undersigned businesses and /or residents, have been notified of street closures associated r. with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. / Y C3 wva Approved Disapproved ❑ JlMS�� Approved dDisapproved 0 [Q L�C'n Cc) Disapproved Disapproved t31�� hs� X30 i �(4 Approved L`�l Disapproved ❑ 30! F Approved D Disapproved ❑ lk)cL1k(iS 6H- t'n 6 -16 �os7� 66;2,- 233 Disapproved Disapproved ❑M Event Name: NOTIFICATION I PETITION Event Date: We, the undersigned businesses and /or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. 6 -16 ,'Event Name: NOTIFICATION I PETITION Event Date: We, the undersigned businesses and /or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. `.j-& m{ (, Q,r v I`��' �°c% Z o Approved Disapproved LJ� Approved Disapproved ❑ `� SMS-e Approved I% Disapproved ED C l )sues Approved Disapproved ❑ Se)� 0 �15f'-' 1, 05+6V � R i' I Approved,lDisapproved �) Approved F�O Disapproved El Approved IDisapproved ❑ z�Flp. � (Approv.Disapproved SKr ' "� Approved Disapproved Approved Disapproved El 6 -16 Event Name: NOTIFICATION I PETITION Event Date: We, the undersigned businesses and/or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. 55 avo" dv0v -e, d.iW d �j�Y "- X (02 3 (Approved 14 Disapproved ❑ 5) w , tsn (Approve Disapproved 3ZVk jApproved Disapproved r% p r7 C ts. L iJ Approved ECDisapproved ❑ N ALA ROP 't ' Approved Disapproved El hA[An ►�i o2 ZoejApprovedcl Disapproved ❑ Fd�7(0 -Ob18 (Approved ETUIsapproved ❑ J5hy-e �� (�(�,�` (6%:5 Approved Disapproved D' i V M, n / ljUh r bfa %tom Appr4ovek6 Disapproved❑ VR Approved IZI Disapproved ❑ 6 -16 Event Name: NOTIFICATION I PETITION Event Date: We, the undersigned businesses and /or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. 6 -16 r NOTIFICATION I PE'TMON Event Name: Event Date:1 We, the undersigned businesses and/or residents, have been notified of street .closures associated with the event noted about on said date, and hereby agree or disagree to the closures). We are also aware that this response may not effect this application being approved or disapproved. Approved Disapproved Disapproved VfIew ��2 SUv►S'�� -Dry. • eon �Ib`a�'i ,3L15�(aio`f-Sq�� Approved- � Disapproved F1 • J h Approveisapproved Approved UnDisdpproved ZOO �(,k ;7ND 45$61 Approved Disapproved `jZQ `l Cz c� Approved!! i Disapproved❑ T6 Mcco 5g � 50se.fr)- �5 �3�7 1sy Approved VDisapproved ❑ GVt;t&rvd C lo1r Approved Disapproved ,approved ❑ disapproved t^ J Approved ❑ Disapproved 646 RESOLUTION NO, } 276-10--13310 A Resolution of the Mayor and City Commission of the City of South Miami, Florida authorizing the City Manager to permit Volksblast, Inc., a non - profit organization to hold its Annual VW Auto Show on January 30, 2011, in the downtown South Miami area on Sunset Drive; providing for an effective elate. WHEREAS, Volksblast 1nG., a non -profit organization, has submitted a Special Event Application; and, WHEREAS, for the past years the VW Auto Show has been held in the City of South Miami, and sponsored through Volksblast, Inc; and, WHEREAS, the applicant has requested permission to hold its event on January 30, 2011; and, WHEREAS, the applicant has paid for services rendered through the police Department in the amount of $1,449.00, deposit of $600.00, and application fee of $60.00, totaling $2,109.00; and, WHEREAS, the applicant shall pay a total of $1,475.00 for meters (59 meters X$25.00 per day), after the completion of the event; and, WHEREAS, the applicant is requesting a waiver from the City Commission of $10,000 for the street closure; and, WHEREAS, the applicant has provided the required signature petition as stipulated by Resolution # 27- 03-11576. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Mayor and City Commission authorize the City Manager to approve the Annual VW Auto Show, to be held on January 30, 2011, in downtown South Miami on Sunset Drive. Section 2. The Mayor and City Commission approves the waiver of the $10,000 for the street closure. f Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this.Deccmber 13 20100 . )P f � 1) i O'CLEOG NAYOR COMMISSIQN VOTE: 5 -0 Mayor Stoddard: Yea Vice Mayor Newman: Yea Commissioner Beasley: Yea Commissioner Palmer: Yea Commissioner Harris: Yea OITY OF SOUTH MIAMI Public 'Works Department Event Cost Estimate Submitted To: Maria Stout -Tate Name of Event: V'W.Blast Event Date (s): January 20, 2013 Personnel: Cost: �! Sunday, January. 20, 201.3 (8:00AM . 8:00PM) One (l) employee $480.00 FICA $ 36.72 $516.72 Equipments: Date Prepared: Grand Total. $516672 Approved Py Company Name: City of South Miami 6130 Sunset Drive, South Miami, Florida 33143 (305) 663 -6339 Fax: (305) 667 -7806 www.southmiamifl.gov VENDOR REGISTRATION FORM Sr No. Owner's Name: Mailing Address: S` f 6 u C d yb,h„LE: City: 3�0or 1-4 /11 /Am) T State: —� L - Zip: Telephone: 223 6 10 Jr Fax: Contact Person: JA "S 6/1 km 1-T A S Job Title: Contact Telephone: Portable Phof;ie: eMail: � n th iAhi? 40 4b7m R)L Com Federal Tax ID: D.B.A (if applicable): Street/P.O. Box: City: Telephone: Contact Person: Name of Bank: Routing Number: Account Number: State: Fax: Job Title: Zip: I hereby authorize: 1) The City of South Miami here refer to as "The City" to deposit my invoice payment via electronic funds transfer. 2) My financial institution to credit this amount to my account. In the event that the exercise of this authorization for any reason results in an overpayment for invoices actually due and payable to me, I hereby authorize The City to either: A) debit my above - identified account for an amount not to exceed said overpayment, or B) withhold a sum equal to the overpayment from my next disbursement of supplier invoice payment. Print Name: Title: Signature: Date: **If vendor selects not to participate in our electronic payment program, there will be a three dollar ($3) fee to issue a check The fee, if applicable, will be deducted from the vendor's invoiced payment. W -9 Form XMom is & TemplateWendor Regisbation Form Rev.2011.doe Price Sheet