Res No 257-12-13814RESOLUTION NO. 257-12-13814
A Resolution authorizing the Acting City Manager to expend funds not to exceed
$22,218.75 to the firm of SHI International Corp. for Software Licenses; utilizing
account number 6154910 - 521 -5205 (Federal Forfeiture Computer Equipment).
WHEREAS, request to expend to SHI International Corp. not to exceed in the amount of $22,218.75
for software licenses required to comply with CJIS Security Policy, utilizing account number 615 -1910-
521 -5205, (Federal Forfeiture Computer Equipment); and,
WHEREAS, In order to comply with CJIS security policy we are required to implement
two factor authentication for all SMPD users; and,
WHEREAS, the City of South Miami is piggybacking from the State of Florida contract #252 -001-
09-1, which expires 3/31/2013; and,
WHEREAS, presently, the current network has no mechanism for the required
authentication
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The Acting City Manager is authorized to enter into a contract with and expend funds to
the firm SHI International Corp; not to exceed the amount of $22,218.75 for software licenses utilizing
account number 615 - 1910 -521 -5205 (Federal Forfeiture Computer Equipment with a current balance of
$25,202.00. A copy of the contract is attached.
Section 2. If any section clause, sentence, or phrase of this resolution is for any reason held invalid
or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the
remaining portions of this resolution.
Section 3. This resolution shall become effective immediately upon adoption by vote of the City
Commission.
PASSED AND ADOPTED this 18 tWay of December , 2012.
ATTEST:
APPROVED:
READ ` PROVED AS RM, COMMISSION VOTE: 5 -0
L ANDE, LEGALITY D Mayor Stoddard: Yea
EC TN THEREO Vice Mayor Liebman: Yea
Commissioner Newman: Yea
Commissioner Harris: Yea
i Commissioner Welsh: Yea
CI1f'Y ATTORNEY
Page 1 of 1
CITY OF SOUTH MIAMI South Miami
OFFICE OF THE CITY MANAGER bE bAd
INTER- OFFICE MEMORANDUM I' 1 r
2001
To: The Honorable Mayor & Members of the City Commission
From: Kelly Barkett, Acting City Manage
Date: December 11, 2012 Agenda Item No.:
Subject: A Resolution authorizing the Acting City Manager to expend funds not to exceed
$22,218.75 to the firm of SHI International for Software Licenses; utilizing account
number 615- 1910 -521 -5205.
Background: In order to comply with CJIS security policy we are required to implement two factor
authentication for all SMPD users. The current network has no mechanism for the
required authentication.
Request to expend funds to SIII International in an amount not to exceed $22,218.75
for the purchase of Software Licenses utilizing account number 615- 1910 -521 -5205,
with a balance of $25,202.00
Expense $ 22,218.75
Account #615 - 1910 -521 -5205 (Federal Forfeiture Computer Equipment), with a current balance
$25,202.00
Attachments: ❑ Proposed Resolution
• SHI International Quote
• State Contract
Good Afternoon,
Thank
you for contacting
SHI. Included
is the quote you requested. If you
have any further questions
regarding
this please feel free
online,
click on the link at
the
bottom of
your quote to retrieve
it. Please
use the
following
information
to create
an account:
TOKEN: 15474
ACCESS KEY: OrangeSLG ABC
Have a great day!
Bret Santucci
City of South Miami
Art Gimpleson
Phone: (305) 663 -6320
Fax:
Email: idc@southmiamifl.gov
Pricing Proposal
!Quotation #: 1
:.6121342
:Description: ;Symantec /Cisco
;Created On: iDec -11- 2012
Valid Until: ;Jan -10 -2013
All Prices are in US Dollar(USD)
Product Qty Your Price Total
Symantec PGP Whole Disk Encryption - ( v. 10.2 ) - license + 1 Year Essential 75 $85.62 $6,421.50
Support - 1 device - GOV - Symantec Buying Programs: Government - level A ( 5-
249) - Linux, Win, Mac
Symantec - Part#: WA66XZFO -EI1GA
2 Cisco ASA 5500 FIPS -compliant VPN Client License -License -1 appliance - FIPS 75 $210.63 $15,797.25
140 -2 - for ASA 5510
Cisco Systems - Part#: ASA - FPS -CL -5510=
Total: $22,218.75
Additional Comments
To process your order, you can e-mail your request to floddateam @shi.com. You can also fax it to 732 - 868 -6055. Please include a
contact e-mail address on all orders, as this is required by most vendors. Thanks!
"Are you interested in increasing employee productivity, conserving network bandwidth and protecting against today's complex
web -based security threats, such as malicious code and keyloggers? If so, please call us to discuss how the Websense web and
email filtering product offerings can help. Or, download a free trial version today at www.websense.com /shi.
SHI Fed ID# 22-3009648
SHI is a Certified Minority (Asian - Pacific) Large Account Reseller, specializing in the sale and distribution of academically priced
software, services, and hardware from a myriad of manufacturers ... including Microsoft, SymanteclVeritas, Adobe,Trend Micro,
Core], McAfee, Novell, HP, CA, Inspiration, Riverdeep, Kingston and more.
Retrieve your quote:
https: /Iwww.sh idi rect.comiQu otes /Quoteinfo. aspx
The Products offered under this proposal are subject to the SHI Return Policv, unless there is an existing agreement between
SHI and the Customer.
Microsoft License, Maintenance, & Services / State Tenn Contracts / State ". Page 1 of 3
MyFloridaHome Contact DMS Site Map Settin
lie artme.nt of Manacjemeni,.Services > business Operations >
State Purchasing > Vendor Information > State Contracts
Agreements and Price Lists > State Term Contracts > Microsoft
License, Maintenance, & Services
Rate this Contract View Survey Results
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Effective Period 04/01/2009 through 03/31/2013
Contract Type State Term Contract
Pricing
Contractors
Contract Information ®
How to Use this Contract
Frequently Asked Questions
Microsoft Word m (msword 499.50 kB)
Contract Documents PQF - (pdf 1.32 MB)
Amendments and Memorandums
Forms and Other Information
Lori ..
® lori .alberstadt@dms.myflorida.com
This state term contract includes the purchase of Microsoft software
licenses, maintenance and services. The large account reseller (SHI)
offers products under the Microsoft Select, Enterprise, Academic
http: / /www. dms.myflorida. coin / business. operations /state _purchasing /ven... 12/12/2012
Microsoft License, Maintenance, & Services / State Term Contracts / State ... Page 2 of 3
Select and SPLA agreements. Microsoft provides consulting services.
Additional services available include software product and
documentation updates and installation.
■
• Discounts of 27.9 percent (Select), 24.6 percent (EA), 23.40
percent (Academic), and 33.33 percent (Misc.) off of special
state level D pricing
• Additional discounts for large quantity orders
• Statewide coverage
• Toll -free access to customer service representatives
• 3 -year maintenance coverage
• Contractor (SHI) will be happy to work with any state or local
entity on early renewals of software that need to be invoiced
prior to fiscal year end. If you have a renewals occurring in the
latter part of 2009 but need to be invoiced now, please contact
the Florida sales team at 800 -543 -0432.
http # / /www. dms.myflorida.com/business_ operations /state .Purchasing /Ven'.. 12/12/2012
Microsoft License, Maintenance, & Services / State Term Contracts / State ... Page 3 of 3
Terms and Conditions Privacy Statement ( Accessibility Copyright 02012
Department of Management Services - State of Florida
http: / /www. dms.myflorida. com/ business_ operations /state purchasing /ven... 12/12/2012
Contractors /Microsoft License, Maintenance, ,& Services/ State Term Co... Page 1 of 2
MyFloridaHome Contact DMS Site Map Notification Settings
Department of Management Services > Business Operations >
State Purchasing asinn > Vendor Information > State Contracts,
Agreements and Price Lists > State Term Contracts > Microsoft
License, Maintenance, & Services > Contractors
Rate this Contract View Survey Results
< < Return
1 1 1 •
Contractors
Florida
CBE Climate Recycled Utilizes Coverage
Name Code Friendly Products Authorized Area
Preferred Resel lers
Products
SHI
Corp
Microsoft
Corporation
P - Asian -
American, No No No Statewide
Non
Certified
A - Non- No No No Statewide
Minority
http: / /www.dms.myflorida.com/ business_ operations /statepurchasing /ven... 12/12/2012
AMENDMENT NO. f
To State Term Contract 252- 001 -09-1
Microsoft License, Maintenance, & Services
This Amendment No. 1 ( "Amendment"), effective as of April 1, 2012, to the
Microsoft License, Maintenance, & Services Contract No. 252 -001 -09-1 ( "Contract ")
effective between the State of Florida, Department of Management Services
( "Department" or "Customer") and SHI International Corporation ( "Contractor").
Department and Contractor are collectively referred to herein as the "Parties.° All
capitalized terms used herein shall have the meaning assigned to them in the Contract,
unless otherwise defined herein.
WHEREAS the Contract was originally entered on April 1, 2009 with Contractor
for the provision of Microsoft License, Maintenance, & Services, and is scheduled to
expire on March 31, 2012; and
WHEREAS in accordance with Section 4.26 of the State Term Contract No. 252-
001-09-1, upon mutual agreement, the Customer and the Contractor may renew the
Contract, in whole or in part, for a period that may not exceed 3 years or the term of the
contract, whichever period is longer; and
THEREFORE, in consideration of the mutual promises contained below, and
other good and valuable consideration, receipt and sufficiency of which are hereby
acknowledged, the Parties agree to the following:
1.0 Contract Renewal. The Department hereby executes its renewal option
pursuant to the provision of Section 4.26 Renewal of Contract, Section 5.16
Pricing, and in accordance with Section 287.057(13), Florida Statues, for one
year and is hereby renewed effective April 1, 2012 through March 31, 2013,
2.0 Reporting Requirements. Section 5.9, of Contract No. 252 - 001 -09 -1, is
superseded and entirely replaced with the following.
5.9 Sales Summary Reports
Each Contractor shall submit a sales report on a Quarterly basis. Reporting
periods coincide with the State Fiscal Year:
• Quarter 1- (July- September)
• Quarter 2 - (October- December)
• Quarter 3 - (January- March)
Quarter 4 - (April -June)
Each Quarterly Sales Report must be in Excel format and shall include:
• Contractor's Name and contact information as required on the
Department of Management Services "Contract Quartedy Report"
Detail of time period covered by included data
• Total sales including detail of list price and contract price
• Transaction detail will include:
Pagel of 3
Part Nunnber /SKU Your pro�rt number if applicable
>tartet'Sorvicb .
�a Given name of Item or Service
MSG Manufacturer, Publisher, Service Provider
Description of the product category, according to attached
(tern Cal table
(tam:
at�IiCte _ Additional rou in for item
Product .
iec° citi Additional detail for item
State Agencies, tlrilversities, Political Subdivisions, Other
National Institute
Procurement code
tlQlA; i'?escJ Description of unit of measure (see example)
V i-Y-6 611 Number ofitemslservices purchaged / rovided
Ordiar'Da►ts: Order date
Da WWI 4W Delivered date to customer
P" li"$` iii" T Purchase Order, Payment Card, Other
l.is- Pric+� . List rice Market + fee contracts use market rice
Corrtirct P;r" "ice , Contracted pdce with state per contract terms
ji Any new information related to your company's
Adt�teiinnsel Feleia .,1 nmAirto/cnrvirac
Failure to provide quarterly and annual sales reports, including no sales, within
thirty (30) calendar days following the end of each quarter (January, April,
July and October) and /or contract year may result in the contract supplier being
found in default and cancellation of the contract by the Department. Upon
request, the Contractor shall report to the Department, spend with certified and
other minority business enterprises. Reports must include the period covered, the
name, minority code and Federal Employer Identification Number of each
minority vendor utilized during the period, commodities and services provided by
the minority business enterprise, and the amount paid to each minority vendor on
behalf of each purchasing agency ordering under the terms of this contract.
Initiation and submission of the Contract Sales Summaries are to be the
responsibility of the Contractor without prompting or notification by the Contract
Manager, The Contractor will submit the completed Contract Sales Summary
forms by email to the Contract Manager,
3.0 Employment Verification. Pursuant to State of Florida Executive Orders Nos.:
11 -02 and 11 =116, Contractor is required to utilize the U.S. Department of
Homeland Security's E- Verify system to verify the employment of all new
employees hired by the Contractor during the contract term. Also. Contractor
shall include in related subcontracts a requirement that subcontractors
performing work or providing services pursuant to the state contract utilize the E-
Page 2 of 3
Vr'<< syna - -te rn to verify er•;piCsylnent. of aii S?+•'.`f'1 e;tnployt'ea hired b f trle
:L.bconlrf �tor during the contract ten n,
4.0 Scrutinized Company Ltst. In executing this 1.c-ntra %0,, Contractor certifies' i'iat it
is not listed on either the Scrutinized Companies with Activities in Sudan List cx
brie Scrutinized Companies with Activities in the Iran petroleum Energy Sector
14FI, created pursuant to section 215.473, Florida Statutes. Pursuant to section
211.Val35(5), F.S., Contractor agrees the Department may immediately terminate
this contract for cause it the Contractor Is found to have submitted a false
certification or if Contractor is placed on the Scrutinized Companies with
Activities in Sudan List or the ; i :ru ini&ZF.ld Cor,.panies with A: ;4%,1Vkles in the Iran
Petroleum Energy Sector List during the, term of the contras
6.0 Preferred Pricing. The agrees to submit to the Devartmer i,. at least
annually, an affidavit from an authorized representative attesting that the
Contractor is tri comp ance with the preferred pricing pro` ilsion in Section 4(b)
of forrmPUR 1000.
6.0 Warrant of Authority. Each person signing this Amendment warrants that he or
she is duly authorized to do so and to ttind the respective party.
7.0 Effect: Unless otherwise
modified by this
Amendment,
all terms and conditions
corrAzfned in the. Contract
shall
continue in
full
forces and
effect,
State of Florida,
Department of Man ement ervices=
By*�
Name: Kelly Loll, C.P.M.
Chief Procurement Officer &
Title: Director of State Purchasinc
Date:.
l
Approved as to form and legality
Office of the General CounselV
Department of Management Services
SHl International Corporation:
Byk
i
Name: tr! i� c. IcA -e 4 I,
Tltl$:.� f c'._._C.._
Date: _ _ �i. _f_ 1 1. ✓_ _
Date
page 3 of 3
:KI1►flll'7C�[l
THIS AGREEMENT made and entered into this 12 day of December, 2012, by and between the City of
South Miami, a Florida municipal Corporation (hereinafter referred to as "City ") and SHI International Corp.,
(hereinafter referred to as "Contractor ").
WITNESSETH:
WHEREAS, the State of Florida solicited bids, pursuant to Exhibit "State of Florida Contracts awarded
to SHI International" ( hereinafter referred to as "Exhibit I"), for various information technologies, products and
services; and
WHEREAS, the State of Florida, after completing a competitive bidding process, awarded contracts
pursuant to Exhibit I to SHI International; and
WHEREAS, the City of South Miami desires to utilize the State of Florida contracts pursuant to
Exhibit 1, and pursuant to authority of the City of South Miami's own city charter.
NOW, THEREFORE, the City and the Contractor, each through their authorized representative /official,
agree as follows:
1. The City desires to enter into a Contract for various information technologies, products and
services, under the same terms and conditions as the agreements between Contractor and the State of Florida
which contracts are listed in Exhibit 1.
2. The City has reviewed the contracts and agrees to the terms and conditions and further agrees
to the fair and reasonableness of the pricing. Contractor hereby agrees to provide such services under the same
price(s), terms and conditions as the contracts found in Exhibit 1, a listing of State of Florida Contracts copies of
which including any amendments thereto, is attached hereto and made a part hereof by reference.
3. All references
in the contract
between
Contractor and the State of Florida shall be assumed to
pertain to, and are binding upon
Contractor and
the City
of South Miami.
IN WITNESS WHEREOF, and as the duly authorized act of the parties, the undersigned representatives
of the parties hereto have caused this instrument to be signed in their respective names by their proper officials and
to be attested by their respective Clerks the day and year first above written.
CIT'
By:
Maria IM7Meneffdez, CMC
City Clerk U
SHI International Corp.
By:_ 71awV M
Natalie Slowik
Contract Specialist
I't
Exhibit 1
"State of Florida Contract Listing Awarded to SRI International"
Mainframe and Other Software #252 - 500 -09 -1
Expires: 5/13/2013
Microsoft Government Contract Pricing # 252- 001 -09 -1
Expires: 3/31/2013
EMC State Contract #250- 000 -09 -01
Expires *. 9/712013
HP State Contract #250- 000 -09 -1
Expires: 9/7/2013
Xiotech State Contract #250 = 000 -09 -1
Expires: 917/2013
State Contract 252 - 030 -09 -ACS (Symantec, McAfee, Adobe, Trend Micro, Oracle and
Core!)
Expires: 5/1/2013
Microsoft Academic Contract Pricing 4252- 001 -09 -1
Expires: 3/31/2013