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Res No 024-12-13581RESOLUTION NO. 24 -12 -13581 A Resolution authorizing the City Manager to purchase Spacesaver Evidence Lockers from Patterson Pope, Inc., who was awarded the Florida State Contract #420 - 420 -10 -1, using account #615- 1910 -521 -5210 (Federal Forfeiture Operating Supplies) in the amount of $19,183.41. Whereas, the Commission of Florida Accreditation (CFA) requires increased accountability and security for certain types of property, including bicycles, guns, drugs, cash, jewelry and other types of property; and Whereas, the Property and Evidence Section under the Services Division is using outdated equipment for storage, impoundment and documentation of property and evidence, crucial for the successful outcome of criminal prosecutions; in order to meet State Accreditation standards and in order to preserve and protect the chain of custody; and Whereas, the Property and Evidence room needs to be outfitted with new Spacesaver evidence lockers; and Whereas, the City of South Miami wishes to piggyback this bid as authorized by the City Charter, Article III, Sec. 5 (H) onto the Florida State Contract #420 - 590 -02 -1 awarded to Pope Patterson Inc.; and Whereas, the funds intended to be used to purchase the Spacesaver evidence lockers are Federal Forfeiture funds and the purchase of this equipment with such funds is permissible under the "Guidelines of Equitable Sharing for State and Local Law Enforcement Agencies" and will enhance the operation of the Police Department. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The City Manager is authorized to purchase Spacesaver Evidence Lockers for the Property & Evidence Room, from Pope Patterson Inc., using account #615- 1910 -521 -5210 (Federal Forfeiture Operating Supplies), for an amount not to exceed $19,183.41, with a current balance of $60,800.00. Section 2: If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 3: This resolution shall become effective immediately upon adoption by vote of the City Commission. Pg. 2 of Res. No, 24 -12 -13581 PASSED AND ADOPTED this 7th day of February 2012. ATTEST: I U a,,,: J&.24 i CITY CLERK APPROVED: NMI= READ AND VED AS TO FORM, COMMISSION VOTE: 5 -0 L E, LEGALITY AN Mayor Stoddard: Yea EXEC 0 THEREOF Vice Mayor Newman: Yea Commissioner Beasley: Yea Commissioner Palmer: Yea CI ORNEY Commissioner Harris: Yea South Miami �Aft-Ameft lY CITY OF SOUTH MIAMI '' OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM 2001 To: The Honorable Mayor and Members of the City Commission From: Hector Mirabile, PhD, City Manager Date: January 13, 2012 (' Agenda Item # _ Subject: A Resolution authorizing the City Manager to purchase Spacesaver Evidence Lockers from Patterson Pope, Inc., who was awarded the Florida State Contract #420 - 420 -10 -1, using account #615 - 1910- 521 -5210 (Federal Forfeiture Operating Supplies) in the amount of $19,183.41. Background: The Police Department is in the process of meeting State Accreditation standards, which requires greater accountability and many building improvements such as the Property and Evidence Section. The current configuration of the Property & Evidence Room is antiquated and needs to be upgraded in its security and accountability. Pope Patterson Inc has been awarded the State Contract and the City of South Miami wishes to piggyback this bid as authorized by the City Charter, Article III, Sec. S (H). The Property and Evidence Room needs to be outfitted with new Spacesaver evidence lockers in order to meet State Accreditation standards and in order to preserve and protect the chain of custody. These proposed expenditures for new equipment are permissible under Section VIII, A, 11 (d) of the Department of Justice publication titled: "Guide to Equitable Sharing forState and Local Law Enforcement. Agencies ". Expense: $19,183.41 with a current balance of $60,800.00 Attachments: o. Proposed Resolution • Pope Patterson, Inc. Quote • Certification of State Contract October 27, 2011 TO: _ City of South Miami Police Department Property & Evidence Att: Lt Ruben D. Rodriguez 6130 S.W. 72nd Street Davie, Fl. 33143 QUOTATION NUMBER: Mll -03- 121576 ACCOUNT REFERENCE: 305 663 -6301 Gentlemen: We propose to furnish the material specified at prices quoted below and under the conditions stated below. ITEM: Spacesaver Non -Pass Through Evidence Lockers QUANTITY: One Lot per Attached DESCRIPTION: Spacesaver 82" Evidence Lockers - All Pass Through #ED3N TOMS 36" wide Unit with 4 E openings I with slot for fingerprint cards 8 F openings. Mail slot in top right openings (#10) #ED3N12 24" wide Unit - 24" wide - ( #12) #ED3N1817418" wide Unit - 2 D openings - I opening with RSD4 -4 Refrigerator - (#18) Units are currently non - contract items. State of Florida State Contract Contract #420-590-02-1 Price List — Spacesaver Corporation — SC -0004 3 -00 Contractor: Spacesaver Corporation / The Spacesaver Group CONTRACT NO: OS- 28F -1003C GSA Modification #16 9 -15 -2000 PERIOD: April 15, 2010 through February 20, 2013 List Price - all Units - $327492.69 NET Discounted (48.15 %) Lot total price: $16,84741 OPTIONAL ITEM 4495 -8 INSTALLATION, PLANNING & ENGINEERING $ 321.00 Freight to South Florida $ I,64&00 Local receiving & delivery $ 367.00 Total: $19,183.41 10340 USA Today Way 954.392.7874 Miramar, FL 33025 www.pattersonpope.eom Order Address: Patterson Pope Att: Dan Smith 305 #621 -8932 10340 USA Today Way Miramar, FL. 33025 Payment Address: Patterson Pope 2729 Flansrob Road Unit B Orlando, Fl. 32804 Subject to our credit department approval, this quotation is made for immediate acceptance and is subject to change without notice. Catalog items are made to order and entirely special orders are not subject to return. Deliveries are subject to delays from fires, strikes, and other causes beyond our control. We reserve the right to correct clerical errors. By: Dan A. Smith Patterson Pope 10340 USA Today Way Miramar, Fl. 33025 Accepted by: Date: End User Distributor Info Project Name: South Miami PD (Evideace Units) 51500 Contact Name: Name: Spacesaver Corporation Contact Phonc: Salesperson: D. Smith 1,170.00 Distributor PON. 121576 1 Project #: 121576 At Date Printed: 10/26/2011 Piiename: C:\ UserstDA. N\ AppData\R oaminglemanage \Docamentsll21576A1.om Storage Products S t 0 1 a g a s o l v e d" I EA ED3NIOMS TED Std Evidence Looker (Non Pass 515.00 51500 $13,089.00 $13,089.00 $0.00 Grand Total Net Price Thm) mail slot Grand Total Weight 1,170.00 1 EA ED33412 Tt3D Sul Evidence Looker (Non Pass 305.00 305.00 $6,429.00 $6,429.00 Thou) I AN ED3NISF4 TBD Std evidence locker (Non pass -thnt) 350.00 350.00 $10,849.00 $1Q849.00 fridge I SURCHARGE380 EDL Surcharge (7.0%) 0.00 0.00 $2,125.69 $2,125.69 Total Storage Products List Price $32,492.69 Discount of0.0% $O.OD Total Storage ProduetsNet $32,492.69 Total Storage Products Weight 11170.00 Non SBC Items Installation $0.00 Freight $0.00 Grand Total List Price $32,492.69 Grand Total Discount of 0.0 % $0.00 Grand Total Net Price $32,492.69 Grand Total Weight 1,170.00 w „n,z CO fp M r O lV XX 6 6 J � d d,mmc_ Qi+ q Y^ b iv b r rn It m z cw U o� M a 1 E m� z m E o Q a ri CD iz 1 J C P u (3 m f n CL m r :. ..: P) 1 "< Page 7 of 1 tTBNo ?A.SxQa2n -h1� Educa [IOiul/Inatih+UonalFUlTitute i.t s=w A.,GMPdxSFeoi Aofi ()u,products; are available on Florida State Contract and GSA Federal Supply Schedule. Florida State Cdntraet I lumbez7 420 420- 10- 1(EffechYe dates 06/ ©i/2U10- 115/37/2014) GSA Conttacti, !#gh Aensty lVldbile Sbetving GogiractlVumlen GS 281? -0030 . CoutractPoriods November1�20U8,- October 33,2Q� ,- GSA Contract: :Npn Powered B.oiary kyles Cpgtracthtuwber G 4W -00301 '99 r9 Coytr§et PenQdi May J 6, 2906 `May J04011 tJS.Commuuides ContraetiWumber:12Q07$7$95720E . Providing information and MatohW ;'Mgnagemept 50intior s tlupyghoizt Pltlridasince 196. roar TocaT representative: wrida Aeailauartexs Address: j Dan Smith Patterson Pope,lnc. Patterson Pope; Inc 4$O St Johns Parkway', $ulte #1Q04 9 '0340 S3SA Today Way 6. $anford, Florida 82771 Miramar Florida 33025 l rocal ? elephone # 407'32$ -0688 i ocat Pelepttone # 954 -391 7874 #5013 Ta}l # 1 800 132 -6230 Fax # 954 - 392-7$76: Paz # 407 32$,8188. dstnith rr @p attersonpope .boiii sales#ICpatte sonlI e.ebm Ke�.Project P'ersonneT: ' Ron Nienhaas- Getxerat vlanaget C,zeg Ganasperations.Manage Mike litsman.= Designer 8c 1sstimatgr Beth :Garb 8c Est'rinafor . Eit ltohena— pesigner Bi Estimafox Nlarlc Lucas Certified I ead lnsWler Mike Spa& -ms erniiecl Lead Inslatler 7eff lVTenefee- Certifietl:iead Inst aller fiLOR713A BRANCFI LOCATIONS