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Res No 209-12-13766RESOLUTION NO. 209-12-13766 A resolution relating to the South Miami Community Redevelopment Agency ( SMCRA) FY 2012 -2013 Budget for Fiscal Year beginning October 1, 2012 and ending September 30, 2013, authorizing the expenditure of funds approved by the SMCRA Board and authorizing the Agency to transmit the adopted budget to Miami -Dade County for final approval. WHEREAS, on September 10, 2012, the SMCRA Board conducted their annual Budget Workshop to review prior year redevelopment accomplishments and to provide funding recommendations for the FY 2012 -2013 Budget; and WHEREAS, following the September 10, 2012 Budget Workshop, the SMCRA Board conducted their annual Budget Hearing on October 8, 2012 to incorporate final budget amendments and to approve the 2012 -2013 Fiscal Year Budget; and WHEREAS, Board authorized amendments include a funding re- allocation of $30,000 from Budget Line Item 18 (Community Pool Maintenance) to Budget Line Item 50 (School Assistance Program) to facilitate required building equipment improvements in the South Miami After School Program located in the Gibson - Bethel Community Center; and WHEREAS, the recent South Miami City Commission approval of a two percent (2 %) salary increase for all regular employees has also been incorporated into the FY 2012- 2013 Budget; and WHEREAS, as a result of these Board authorized budget adjustments, total projected revenues now equal the total appropriations for expenditures; and WHEREAS, the SMCRA Board and South Miami City Commission desire to continue to implement the goals and objectives of the South Miami Community Redevelopment Plan by approving an 2012 -2013 Fiscal Year Budget to implement SMCRA Board authorized redevelopment projects and initiatives in the SMCRA and surrounding area; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1: The above recitals are true and correct and are incorporated herein by reference. Section 2: The Budget of the South Miami Community Redevelopment Agency attached as Exhibit A for the fiscal year beginning October 1, 2011 and ending September 30, 2012, was considered at a public hearing and is approved and adopted. Section 3: The Budget shall be transmitted to Miami -Dade County pursuant to the, City /County Interlocal Cooperation Agreement for the SMCRA. Page 1 of 2 Res. No. 209 -12 -13766 Section 4: The funds appropriated in the budget may be expended in accordance with the provisions of the budget, the Community Redevelopment Plan, and as authorized by the law. Section 5: If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 6: This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this 1 6thday of October , 2012. ATTEST: APPROVED: 'ORM, COMMISSION VOTE: 5 -0 Mayor Stoddard: Yea Vice Mayor Liebman: Yea Commissioner Newman: Yea Commissioner Harris: Yea Commissioner Welsh: Yea Page 2 of 2 To. Via, From. Date. Subiect South Miami All•Amedca Clty 111116 r CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER 2001 INTER - OFFICE MEMORANDUM The Honorable Mayor Stoddard and Members of the City Commission Hector Mirabile, Ph.D., City/ Manage Stephen David, SMCRA Director October 16, 2012 4e ITEM No. A resolution relating to the South Miami Community Redevelopment Agency ( SMCRA) FY 2012 -2013 Budget for Fiscal Year beginning October 1, 2012 and ending September 30, 2013, authorizing the expenditure of funds approved by the SMCRA Board and authorizing the Agency to transmit the adopted budget to Miami -Dade County for final approval. Background On September 10, 2012, the SMCRA Board conducted their annual Budget Workshop to review prior year redevelopment achievements and provide funding recommendations for the FY 2012 -2013 Budget. Following the September Budget Workshop, the Board held an advertised Budget Hearing on October 8, 2012 to incorporate final amendments and to approve the 2012 -2013 Fiscal Year Budget. Board recommendations included a re- allocation of funding in the amount of $30,000 from Budget Line Item 18 (Community Pool Maintenance Account) to Budget Line Item 50 (School Assistance Program Account) This Board recommended funding allocation was initiated to facilitate building equipment improvements associated with the South Miami After School Program currently operating out of the Gibson - Bethel Community Center. Based on additional updated information received from the South Miami Finance Department concerning a recent two percent (2 %) salary increase, an expenditure increase in the amount of $238 was initiated to the 2"d Chance Program line items (Numbers 21, 22 and 23). As a result of this expenditure increase, an expenditure decrease was conversely initiated to the Board amended School Assistance Program line item (Number 50) resulting in a final School Assistance Program account balance of $32,262. Based on the above referenced budget adjustments, total projected revenues now equal the total appropriations for expenditures (See Exhibit A). Approval of the attached resolution shall authorize actual expenditure of funds as allocated by the SMCRA Board during their October 8, 2012 Budget Hearing and shall authorize the Agency to transmit the adopted budget to Miami -Dade County for final approval. Recommendation Staff recommends approval of the attached resolution authorizing the expenditure of funding contained in the attached FY 2012 -2013 Budget and authorizing transmittal of the adopted budget to Miami -Dade County for final approval. Attachments: Draft Resolution SMCRA FY 2012 -2013 SMCRA Board Approved Budget Package SD: \CRA \City Commission Approval of SMCRA FY 2012 -2013 Budget EXHIBIT A FISCAL YEAR 2012 =2013 (Approved on October 8, 2012 as per Resolution No. 7042 -610) I 2001 "Making our Neighborhood a Great Place to Live, Work and Pixy" SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY FY 2012 -201.3 PROPOSED BUDGET October 8, 2012 COUNTY SMCRA FY 2012 =2013 PROPOSED BUDGET Table of Contents. BudgetMessage .................................................................................. ..............................1 SMCRA District (Assessed Value Over Time). a 9 0 9 6 a 0 0 0 0 a 0 0 0 9 0 a a 0 0 4 0 0 0 0 0 a 0 a a 0 0 4 a V a 0 a a a a 0 0 Prior Year Expenditures By Redevelopment Category ..................... ..............................3 Prior Year Redevelopment Accomplishments...... 0046 WOOD 0 020003966068 Off &man am 84w7 FY 2012 -2013 Projected Revenues....................................................... ..............................8 FY 2012 -2013 Proposed Expenditures By Redevelopment Category ............................9 FY2012 -2013 Proposed Budget .......................................................... .............................10 Appendixes: Agency Organizational Chart ..................... ......................010..0... .......................Appendix A FY 2012 -2013 Detailed Expenditure Narrative .......................... .......................Appendix B Prior Year Actual Expenditure Estimates .... ............................... .......................Appendix C SMCRA Board Approved Budget Hearing Resolution ............... .......................Appendix D Miami -Dade County Formatted Budget..... ............................... .......................Appendix E SMCRA FY 2012wZ013 BUDGET MESSAGE Honorable Chair, Vice Chair, SMCRA Board Members: Since its inception of the South Miami Community Redevelopment Area, has steadily increased in assessed taxable value from a 1999 assessed value of $68,437,390 to a current assesed value of $313,614,605. This increase in value over time can be attributed to the on- going support of the SMCRA Board, and the related reinvestment within this formerly deteriorating community. During the past fiscal year, the Community Redevelopment Agency Board facilitated the following major redevelopment improvements: maximum expansion of the Agency's Start -Up Business and Community Service Facility to now house five (5) successful, expanding start -up businesses and five (5) noteworthy community service providers including the South Florida Workforce administrators of the recently opened South Miami Career Center; completion of SW 66th St. Infrastructure and Streetscape Improvement Project, Phase 11; the recent commencement of infrastructure and streetscape and improvements along the vital Commerce Lane and Progress Road Business Corridors; the construction commencement of five (5) new "Silver" L.E.E.D. certified affordable homes in the SMCRA Area; the continued structural rehabilitation of severely blighted homes in the area; the continuance of the previously successful resident job training and employment program; the commencement of a recreational meeting room facility at Marshall Williamson Park; and the long awaited approval by the City Commission of an appropriate land -use designation for the Madison Square mixed -use, redevelopment project. An illustration of each of these accomplishments is included in the enclosed, budget package. During the upcoming fiscal year, the Agency intends to capitalize on prior year accomplishments by obtaining final zoning approval for the Madison Square redevelopment project and issuance of a final request for proposal for development; facilitating project completion of authorized infrastructure improvements along Commerce Lane, Progress Road and on Sunset Drive in the downtown section of the SMCRA Area. Additional improvements shall include the initiation of engineering and design for a much needed commercial parking facility in the Commerce Lane Business District. In addition, the SMCRA intends to continue to provide economic development and business opportunities for aspiring entrepreneurs in the Redevelopment Area as well as continuing to provide additional affordable housing options for low income and workforce housing groups. Attached for your consideration is the FY 2012 -2013 SMCRA Proposed Budget including prior year accomplishments, 2012 -2013 projected revenues and expenditures and detailed expenditure breakdown report. RespEWully Sub iitte A Director 1 ASSESSED TAXABLE VALUE: TREND (SMCRA DISTRICT) Since the inception of the SMCRA, the South Miami Community Redevelopment Area has steadily increased in taxable value over time. Listed below are the annual incremental increases in value of the area over time. Annual redevelopment budget revenues are derived directly from these increase in taxable value calculated since the base year of the Agency. Tax Assessment Year FY 1998 =1999 (Base Year) FY 1999 -2000 FY 2000 -2001 FY 2001 -2002 FY 20024003 FY 2003 -2004 FY 2004 -2005 FY 2005 -2006 FY 20W2007 FY 2007 -2008 FY 2008 =2009 FY 2009 -2010 FY 2010 =2011 FY 2011 -2012 FY 2012 =2013 (Current Year) Assessed Value (SMCRA District) $69,238,058 $199,5119654 $185,7601974 $188,553,289 $165,7582926 $177,715,214 $192,038,090 $267,0107957 $326,9193396 $348,7311940 $356,792,286 $295,297,036 $298,423,352 $3131614,605 $318,5195163 SMCRA District Assesed Value Increase Since Base Year FY 199& FY 1999- FY 2000- FY 2001- FY 2002- FY 2003- FY 2004- FY 2005- FY 2006- FY 20u7- FY 200- FY 2uu9- FY zut u- rY 2u11- rY zutz- 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 (Base (Current Year) ® Millions of Dollars Year) 0) PRIOR YEAR ACTUAL EXPENDITURES BY CATEGORY The SMCRA received a total amount of $1,081,767 in tax increment revenues (TIF) for the 2011 -2012 Fiscal Year. During the fiscal year, the Agency expended a total of $1,816,013 on authorized redevelopment initiatives. This total expenditure equates to approximately 168% of total TIF revenues received for 2011 -2012. A total amount of $734,246 was therefore expended in excess of tax increment revenues received resulting in a significant decrease in cash carry -over revenues. Attached below is an illustration of expenditures by redevelopment category. A detailed listing of actual line item expenditures is included in Appendix C. Redevelopment Category Administration Legal and Other Uses Capital Improvements Economic Development /Commercial Improvements Residential Home Improvements Land Acquisition and Property Management Special Redevelopment & Technical Services Protective Services and Code Compliance Operating Expenditures General Fund Transfers Total FY 2012 =2013 Expenditures $209,722 Actual FY 2012 -2013 Expenditures SMCRA Redevelopment Categories $216,052 (4) $72,891(7) Legal and Other Uses $218,651(3) Capital Improvements $157,373 (6) $53,898(8) Residential Home Improvements $462,608 (1) $209,722 (5) $388,354 (2) $11,464 (10) Operating Expenditures $251000(9) General Fund Transfers $1,817,175 $462,608 $218,651 57,373 El Administration ■ Legal and Other Uses El Capital Improvements 0 Economic Development & Commercial Improvements ■ Residential Home Improvements m Land Acquisition and Property Management ® Special Redevelopment & Technical Services 0 Protective Services and Code Compliance ■ Operating Expenditures ® General Fund Transfers 3 PRIOR YEAR REDEVELOPMENT ACCOMPLISHMENTS, City Commission Approval of Madison Square Land -Use Designation During the prior fiscal year, and following completion of Board authorized project drawings, the SMCRA Board and City Commission supported a long awaited mixed -use development land -use change for the entire Madison Square Development Site. A required zoning change for the redevelopment site must be approved during the upcoming year to facilitate project development. Phase I Improvements SW 66th Street Phase I and II Streetscape & Infrastructure Improvements During the prior fiscal year, the SMCRA Board authorized the completion of major streetscape and infrastructure improvements along SW 66th Street just west of 59th Place. Both Phase and Phase II improvements of this vital infrastructure improvement project have now been completed. 4 L.E.E.D. Certified Home Depiction L.E.E.D. Certified Affordable Home Construction During the prior fiscal year, the SMCRA Board authorized the conveyance of six SMCRA owned "blighted" lots for the construction of six (6) "Silver" L.E.E.D. certified affordable homes. Following a lengthy variance and architectural approval process, construction recently commenced on these Board approved affordable homes. Completed Street Repairs Completed Street Repairs Street Infrastructure Improvements — Residential Feeder Streets During the prior fiscal year, the SMCRA Board authorized much needed street infrastructure repairs along residential feeder streets in the SMCRA District. All Board authorized repairs have now been completed. 9 Grand Opening Ceremony South Miami Career Center Opening During the prior fiscal year, the SMCRA Board entered into a partnership agreement with the South Florida Workforce to provide a much needed economic development and employment center within the SMCRA constructed Start -Up Business & Community Service Facility in the SMCRA District. During the year the SMCRA Board also supported the expansion of several other start -up business and community service organizations within this vital facility. Pre - Construction Conditions Commerce Lane & Progress Road Business District Improvements During the prior fiscal year, the SMCRA Board authorized the Agency to enter into agreement with both engineering and construction contractual firms to complete much needed street infrastructure repairs within the Commerce and Progress Business District. Following required bidding and approval processes, roadway construction is expected to commence during the month of September 2012. It o Bill - _� °�� —_ a::Ltai.`duiv%.i.° ��'. -� ___ \•`rte -.� £ Street Infrastructure Drawings Commerce Lane & Progress Road Business District Improvements During the prior fiscal year, the SMCRA Board authorized the Agency to enter into agreement with both engineering and construction contractual firms to complete much needed street infrastructure repairs within the Commerce and Progress Business District. Following required bidding and approval processes, roadway construction is expected to commence during the month of September 2012. It Medtan 80autifiwtlon aunsot Cost 24 now to SoaW Minnd TMVn Conley Pre - Construction Conditions Sunset Palms Proiect -j.= Proposed Infrastructure Improvements Downtown Sunset Infrastructure & Median Improvement Proiect During the prior fiscal year, the SMCRA Board authorized the Agency to enter into agreement with a construction contractual firm to complete to street infrastructure repairs including the construction of a landscaped median in the downtown section of the SMCRA Area to enhance economic development and pedestrianism in this important location. Construction is expected to commence during the month of October 2012, Economic Development Employment and Job Training Program Given the current economic climate, the importance of providing economic development and employment opportunities for aspiring residents is now more pronounced than ever. In an effort to address these serious issues, the SMCRA Board has established the 2nd Chance Employment & Job Training Program where residents gain valuable employment training through direct hand -on experience and specialized training courses. The SMCRA Are also gains as a result of the completion of much needed environmental clean -up initiatives. 7 In addition to the above listed redevelopment accomplishments, the SMCRA Board during the prior year authorized the following specific redevelopment improvements: the repair and installation of much needed park Lighting at the City of South Miami's Murray Park; the Construction rehabilitation of seven (7) residential single-family and multi - family homes in the SMCRA Area; the award of over 100 individual scholarship awards to assist aspiring SMCRA Area youth in gaining entrance into college universities and other educational oriented programs including the South Miami Summer and After School programs. The Agency also continues to provide grant award assistance to Support Elderly Care for at- risk senior citizens in the District and support community policing and code enforcement efforts in the SMCRA Area. Each of the seven appointed SMCRA Board Members have during the prior year also provided direct support to several beneficial community programs and organizations through the use of SMCRA Board Member discretionary funds. Finally, following recent sewer capacity upgrades completed by the City of South Miami, a much awaited SMCRA Board authorized construction of a Park Meeting and Restroom Facility at Marshall Williamson Park is also expected to commence during the month of October 2012. 7.1 PROJECTED FY 2012 -2013 REVENUES Projected Revenue Source FY 2012 -2013 Tax Increment Finance Revenues (Miami -Dade County) FY 2012 -2013 Tax Increment Finance Revenues (City ofSouth Miami) FY 2012 -2013 Total Tax Increment Finance Revenues FY 2012 -2013 Rent Revenues (Business Incubator Facility, Rental Properties) FY 2012 -2013 Interest Earnings Prior Year Fund Balance Total Projected 2012 =2013 Revenues Rent Revenues (Business Incubator Facility, Rental Properties), $30,000 Tax Increment Finance Revenues (City of South Miami), $545,666 Interest Earnings, $13,000 Revenue Amount $519,241 $1,064,907 $13,000 816,086 $1,953,993 Tax Increment Finance Revenues (Miami -Dade County), $519,241 El Tax Increment Finance Revenues (Miami -Dade County) ■Tax Increment Finance Revenues (City of South Miami) * Rent Revenues (Business Incubator Facility, Rental Properties) ❑ Interest Earnings PROPOSED FY 20124013 EXPENDITURES BY CATEGORY Based on total anticipated revenues for 2012 -2013 and in accordance with specific goals and objectives contained in the SMCRA redevelopment plan, the following redevelopment categories have been established. Corresponding funding amounts have been derived based on a consensus of the SMCRA Board and in accordance with current needs within the SMCRA Community. Actual expenditures by line item are contained in the proceeding proposed budget and expenditure narrative sections. Redevelopment Category Administration Legal and Other Uses Capital Improvements Economic Development & Commercial Improvements Residential Home Improvements Land Acquisition and Property Management Special Redevelopment & Technical Services Protective Services and Code Compliance Operating Expenditures General Fund Transfers Proposed FY2012 -2013 Expenditure By Redevelopment Category $211,223 :: $464,397 $215,000 El Administration ❑ Capital Improvements ■ Residential Home Improvements ® Special Redevelopment & Technical Services ■ Operating Expenditures NJ Proposed 2012 -2013 $211,223 (5) $72,289(8) $266,000 (3) $110,335 (7) $215,000 (4) $464,397 (1) $230,905 (6) $336,659 (2) $18,288 (10) $33,173(9) $266,000 $110,335 ■ Legal and Other Uses ❑ Economic Development & Commercial Improvements p Land Acquisition and Property Management ❑ Protective Services and Code Compliance m General Fund Transfers FISCAL YEAR 2012 -2013 REVENUE & EXPENDITURE BUDGET (Approved by SMCRA Board as per Resolution No. 70 -12 -610) m ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED ACCOUNT CLASSIFICATION 2009 -2010 2010 -2011 2011 4012 2011 -2012 2012 -2013 CITY OF SOUTH MIAMI TAX INCREMENT CONTRIBUTION 642,946 632,375 572,023 572,023 545,666 MIAMI -DADE COUNTY TAX INCREMENT CONTRIBUTION 555,131 659,850 509,744 509,744 519,241 TOTAL TAX INCREMENT FINANCE REVENUES 11198,077 11292,225 11081,767 11081,767 11064,907 SMCRA ANNUAL RENT REVENUES 42,645 33,835 35,000 33,000 601000 SMCRA INTEREST EARNINGS 21835 10,585 10,500 13,000 13,000 FUND BALANCE 21627,520 2,382,528 11664,675 11505,494 816,086 10.1 ACTUAL ACTUAL ADOPTED ESTIMATE PROPOSED ACCT NO ACCOUNT CLASSIFICATION 2009.2010 2010 -2011 2011 -2012 2011 -2012 2012 -2013 ADMINISTRATIVE FULL -TIME AGENCY EMPLOYEE SALARIES 1. 513 -12 -10 PROPERTY MANAGEMENT COORDINATOR/ADMIN SECRETARY (40 %) 18,716 18,716 14,973 14,973 15,272 ADMINISTRATIVE ASSISTANT 39,305 39,305 38,401 38,401 40,091 COMMUNITY OUTREACH COORDINATOR (50 %) 24,243 24,243 19,394 19,394 24,728 AGENCY DIRECTOR 84,721 .. 849721 84,721 84,721 86,415 EMPLOYEE HEALTH CARE & BENEFITS 2. 513 -21 -10 FICA 12,774 12,774 12,774 12,774 12,738 3, 513 -22 -10 PENSION 26,216 26,216 277720 27,720 13,436 4. 513 -23 -10 INSURANCE 10,656 10,656 17,200 179200 18,094 51 513 -24 -10 WORKERS COMP 918 918 869 869 449 4 , r �OTf�LADMINISTRATION ' , >. 217�549i :> 1217,549, PROFESSIONAL LEGAL SERVICES & OTHER USES 6. 554 -31 -20 PROFESSIONAL LEGAL SERVICES 7. 554 -99 -20 OTHER USES /GENERAL CONTINGENCY B. 554 -99-25 BOARD MEMBER DISCRETIONARY FUNDS 453000 45,000 50,000 $50,000 50,000 71540 51005 10,000 $8,245 71500 7,000 71000 71000 $7,000 71000 9. 554 -99 -15 MIAMI -DADE COUNTY 1.5% ADMINISTRATIVE FEE 8,327 91898 71646 $7,646 71789 10.2 ACCT NO ACCOUNT CLASSIFICATION INFRASTRUCTURE & STREETSCAPE IMPROVEMENTS ACTUAL ACTUAL ADOPTED ESTIMATE PROPOSED 2009 -2010 2010 -2011 2011 -2012 2011 -2012 2012 -2013 10. 541 -31 -20 PROFESSIONAL SERVICES- Commerce - Progress Road Business District Parking 0 0 90,000 $661276 40,000 11. 541 -34 -50 CONTRACTUAL SERVICES - Downtown SMCRA - Sunset Median Construction 0 0 115,000 $115,000 60,000 12. 541 -46 -70 INFRASTRUCTURE MAINTENANCE AND REPAIRS 21226 24,344 15,000 $8,878 10,000 13. 541 -47 -10 PRINTING AND BINDING 0 0 11000 $0 1,000 14, 541 -63-40 CAPITAL PROJECTS FUNDING CONTRIBUTIONS 59,537 111511 95,000 $5,405 0 15. 541 -64 -50 ROADWAY IMPROVEMENTS CONTRACTUAL - Street Lighting, Tree Installation, etc. 0 279870 215,000 57,208 15,000 16, 541.47-10 PRINTING AND BINDING 0 0 0 0 0 10,000 PARKIMPROVEMENTS 17. 572 -31 -20 PARK IMPROVEMENTS - PROFESSIONAL SERVICES (Community Pool Design, Etc) 50,000 0 42,500 0 100,000 18, 572 -34 -50 PARK IMPROVEMENTS -CONTRACTUAL SERVICES (Pool Maintence) 50,000 0 125,000 0 20,000 19, 572 -64 -50 PARK IMPROVEMENTS -Marshall Williamson Park Facility Improvements 15,000 �- � :, � T4TA1� CAPITAL IMPROVEMENTS > 103 ACTUAL ACTUAL ADOPTED ESTIMATE PROPOSED ACCT NO ACCOUNT CLASSIFICATION 2009 -2010 2010.2011 2011 -2012 2011 -2012 2012 -2013 EMPLOYMENT, JOB TRAINING & ENVIRONMENTAL CLEAN -UP INITIATIVES 20, 551 -31 -20 PROFESSIONAL SERVICES (Economic Development Programs) 0 16,000 35,000 678 15,000 21, 551 -13 -10 CONTRACTUAL SERVICES - Employment & Environmental Clean -Up Program 0 11298 108,160 108,160 54,305 22, 551 -21 -10 FICA - Employment & Environmental Clean -Up Program 0 0 81274 81274 41152 23. 551 -24 -10 WORKERS COMP - Employment & Environmental Clean -Up Program 10,470 10,470 51148 24. 551 -47 -10 PRINTING AND BINDING 0 0 500 500 500 25, 551 -99 -32 ECONOMIC DEVELOPMENT TRAINING PROGRAMS 565 21000 51000 51000 2,500 28. 551 -99 -33 SMALL BUSINESS ASSISTANCE GRANTS 0 5,000 10,000 10,000 10,000 COMMERCIAL BUSINESS IMPROVEMENTS 27, 552 -31 -20 COMMERCIAL FA(yADE IMPROVEMENT PROGRAM 10,000 19,650 18,000 $81712 16,000 28. 552 -34 -50 CONTRACTUAL SERVICES 0 .0 61000 $5,579 2,500 29. 55247 -10 PRINTING & BINDING 0 0 250 $0 250 ��`� �z' s 'TQTAL EGONO(VjIC DEVEt,Of?MENT & COMME}2ClAl 1MPROVI M1IENTS t., 19,56fi 43 848 241,654 1572373... �102365y 10.4 ACCT NO ACCOUNT CLASSIFICATION AFFORDABLE HOME REHABILITATION 30. 564 -31 -20 PROFESSIONAL SERVICES - Rehabilitation & Performance Bond Services 31. 564 -34 -50 CONTRACTUAL SERVICES 32. 564 -47 -10 PRINTING AND BINDING AFFORDABLE HOUSING HOME OWNERSHIP ASSISTANCE 33. 564 -99 -35 AFFORDABLE HOUSING PURCHASE ASSISTANCE PROGRAM HOUSING REHABILITATION GRANT ASSISTANCE 34. 564 -99 -21 MULTI- FAMILY REHAB PROGRAM 35, 564 -99 -30 SINGLE - FAMILY REHAB PROGRAM 10.5 2009 -2010 2010.2011 2011 -2012 2011 -2012 2012 -2013 61500 24,100 $3,340 10,000 31900 12,000 40,000 $21,600 10,000 0 0 0 0 10,846 0 150,000 $0 150,000 71450 91850 152,500 $2,500 203000 0 702000 $26,458 259000 ACCT NO ACCOUNT CLASSIFICATION LAND ACQUISITION ACTUAL ACTUAL ADOPTED ESTIMATE PROPOSED 2009.2010 2010 -2011 2011 -2012 2011 -2012 2012 -2013 36. 583 -31 -20 PROFESSIONAL SERVICES - LAND ACQUISITION (Surveys, Studies, etc) 0 40,000 20,000 $17,032 15,000 37. 583 -61 -10 BLIGHTED PROPERTY ACQUISITION 64,387 34,285 42,866 $40,029 35,000 PROPERTY MANAGEMENT EXPENDITURES 38, 583 -31 -25 AGENCY OWNED PROPERTY EXPENDITURES 689000 71,921 45,000 $41,208 44,000 39. 583 -34 -55 AGENCY OWNED PROPERTY MAINTENANCE & REPAIRS, DEMOS, etc. 0 40,000 $36,601 38,266 PROPERTY MANAGEMENT SERVICES 40. 554 -12 -10 SMCRA PROPERTY MANAGEMENT COORDINATOR (60 %) 18,716 18,716 22,459 $22,459 22,909 41. 554 -21 -10 FICA 11432 11432 11432 $1,432 11753 42. 554 -22 -10 PENSION 31107 31107 31107 $3,107 1,604 43. 554 -23 -10 INSURANCE 21873 21873 21873 $2,873 31743 44. 554 -24 -10 WORKERS COMP 103 103 103 $103 62 DEBT SERVICE FOR SMCRA ACQUIRED PROPERTIES 45. 583 -71 -10 ANNUAL PRINCIPAL PAYMENT 46. 583 -72 -10 ANNUAL INTEREST PAYMENT 141,223 11030,656 141,223 $141,223 141,223 156,541 125,711 156,541 $156,541 1563541 10.6 SPECIAL EVENTS & TECHNICAL SERVICES 51. 574 -12 -10 SPECIAL EVENTS PLANNING & MARKETING ACTUAL ACTUAL ADOPTED ESTIMATE PROPOSED 52. ACCT NO ACCOUNT CLASSIFICATION 2009 -2010 2010.2011 2011 -2012 2011 -2012 2012 -2013 53, 574 -22 -10 SPECIAL REDEVELOPMENT SERVICES 0 0 51825 5,825 61660 47, 559 -31 -20 PROFESSIONAL SERVICES - ELDERLY CARE INITIATIVE 0 38,331 40,000 40,000 40,000 55. 574 -24 -10 TECHNICAL ASSISTANCE PROGRAMS 0 0 21080 21080 127 48, 559 -34 -50 BOWMAN COLLEGE SCHOLARSHIP PROGRAM 143000 15,000 153000 159000 10,000 49. 559 -99 -31 SUMMER YOUTH AND AFTER SCHOOL SCHOLARSHIP PROGRAMS 53000 45,000 45,000 35,000 26,000 50. 559 -99 -32 SCHOOL ASSISTANCE PROGRAM 20,000 0 32,262 SPECIAL EVENTS & TECHNICAL SERVICES 51. 574 -12 -10 SPECIAL EVENTS PLANNING & MARKETING 91763 20,000 42,794 42,794 465902 52. 574 -21 -10 FICA 0 0 3,274 31274 39588 53, 574 -22 -10 PENSION 0 0 51825 5,825 61660 54. 574 -23 -10 INSURANCE 0 0 71104 71104 61239 55. 574 -24 -10 WORKERS COMPENSATION 0 0 21080 21080 127 56. 574 -31 -20 PROFESSIONAL SERVICES - MARKETING & PUBLIC RELATIONS GRANT WRITING SERVICES 25,000 193940 20,000 57. 513 -12 -10 GRANT WRITER (50% of Salary) 33,921 42,759 28,188 28,188 283619 58. 513 -21 -10 FICA 0 0 2,156 21156 21189 59. 513 -22 -10 PENSION 0 0 11973 11973 21003 60. 513 -23 -10 INSURANCE 0 0 62233 61233 61239 61. 513 -24 -10 WORKERS COMPENSATION 0 0 155 155 77 10.7 ACCT NO ACCOUNT CLASSIFICATION PROTECTIVE SERVICES LAW ENFORCEMENT- COMMUNITY POLICING INITIATIVES ACTUAL ACTUAL ADOPTED ESTIMATE PROPOSED J 2009 -2010 2010 -2011 2011 -2012 2011 -2012 2012 -2013 62, 521 -12 -10 SMCRA AREA SUB STATION OFFICERS (3) 126,445 159,837 150,282 150,282 153,656 63. 521 -21 -10 FICA 0 12,228 11,497 11,497 11,755 64. 521 -22 -10 PENSION 0 25,094 74,790 74,790 28,119 65. 521 -23 -10 INSURANCE 0 15,887 17,173 17,173 18,717 66. 521 -24 -10 WORKERS COMP 0 6,026 51666 51666 51666 CODE ENFORCEMENT 67, 554 -12 -10 SMCRA COMMUNITY CODE ENFORCEMENT OFFICER 77,779 62,252 62,252 62,252 63,497 68, 554 -21 -10 FICA 0 4,762 4,762 4,762 4,858 69, 554 -22 -10 PENSION 0 91774 10,334 10,334 9,017 70. 554 -23 -10 INSURANCE 0 51328 51775 51775 61239 71, 554 -24 -10 WORKERS COMP 0 81273 8,273 81273 11816 PUBLIC ASSISTANCE SERVICES 72. 569 -12 -10 SMCRA COMMUNITY OUTREACH COORDINATOR (60 %) 24,243 24,243 29,091 29,091 24,728 73. 569 -21 -10 FICA 11740 11855 11855 11855 11892 74. 569 -22 -10 PENSION 31750 3,806 3,806 3,806 3,512 75. 569 -23 -10 INSURANCE 21530 21664 2,664 21664 31120 76. 569 -24 -10 WORKERS COMP 134 134 134 67 Y TOT�4L PROTECTIU SERVICES &ACOQE ENFORCEMENT' 236,487 342,163 38,354 388,354 336,$69 10.8 ACCT NO ACCOUNT CLASSIFICATION OPERATING EXPENDITURES ACTUAL ACTUAL ADOPTED ESTIMATE PROPOSED 2009 -2010 2010 -2011 2011 -2012 2011 -2012 2012 -2013 77. 554 -32 -10 PROFESSIONAL SERVICES - ANNUAL AUDIT 6000 61000 7,250 67000 61000 78, 554 -34 -15 OTHER CONTRACTUAL SERVICES 0 0 0 0 0 79. 554 -40 -70 TRAVEL & CONFERENCE 11440 21000 21000 44 11750 80, 554 -40 -80 EMPLOYEE EDUCATION & TRAINING 430 11000 1,000 0 750 81. 554 -46 -31 MAINTENANCE & REPAIRS - TELEPHONE LINES 31515 21500 2,500 812 21500 82, 554 -48 -50 ADVERTISING NON -LEGAL 123 196 500 0 500 83. 554 -49 -10 ADVERTISING LEGAL ADS 355 11000 11000 180 11000 84. 554 -52 -10 OPERATING SUPPLIES 31056 41476 4,500 31118 3,788 85, 554 -54 -10 PUBLICATIONS, SUBSCRIPTIONS & MEMBERSHIPS 1156 21000 2,000 11310 22000 I i •, ACCT NO ACCOUNT CLASSIFICATION GENERAL FUND SERVICESITRANSFERS 86. 554 -91-40 FUEL - FIELD INSPECTION CAR INSURANCE - FIELD INSPECTION CAR PRINTING /MAIL -OUT PROCESSING PROTECTIVE SERVICES FUEL, INSURANCE & EQUIPMENT SMCRA SECRETARY /CITY CLERK SUPPLIES & SERVICES LAND -USE CHANGE TRANSMITTAL SERVICES (EAR AMENDMENTS) LAND- USE CHANGE & ZONING ADMINISTRATION - PLANNING DEPT. CITY MAPPING & PRINTING SERVICES (GIS) HUMAN RESOURCES (2nd Change Program Processing) z ACTUAL ACTUAL ADOPTED ESTIMATE PROPOSED 2009 -2010 2010 -2011 2011 -2012 2011 -2012 2012.2013 758 758 800 500 500 500 1,910 1,910 11910 31097 3,097 31582 29500 21500 2,500 7,096 0 4,490 41490 41490 3,800 3,800 3,800 31800 7,945 71945 73945 3,050 10.10 APPENDIX A SMCRA ADMINISTRATIVE ORGANIZATIONAL CHART L 4a m +I L 0 0 Q U 0 C > �=+ `3 + tw CA m '= C •E F aJ Q O a V Q o Z o. 0 v a N Q oc IA 0 V�. 0 O y s. W 0 low 0 d o l a z 0 a ° a m Lm oc U o o U t u R 0 L 0 i E 0 U APPENDIX B FISCAL YEAR 2012 -2013 BUDGET DETAILED EXPENDITURE BREAKDOWN AiDyiM1[ hS'•0�1Tt1V • Budget Line Item No. 1 thru 5 - (Full -Time Employee Salaries) - Account No. 513- 12 -10; 513- 21-10; 513- 22 -10; 513- 23 -10; 513 -24 -10 The Agency employees four (4) full -time employees including an SMCRA Owned Property Manager; a Community Outreach 209,328 has been allocated in the FY 2011 -2012 Budget for salaries and benefits for all administrative related duties. Total Ad ii ni.W#Ii,v� Expenb - A ok I W $211,2 3 • Budget Line Item 6 - (Legal Services) - Account No. 554 -31 -20 A total funding amount of $50,000 has been allocated in the FY 2011 -2012 Budget for General Council services for all Agency legal matters. • Budget Line Item 7 - (General Contingency) - Account No. 554 -99 -20 A total funding amount of $7,500 has been allocated in the FY 2011 -2012 Budget for annual contingency or unforeseen expenditures. • Budget Line Item 8 - (Board Member Discretionary Funds) - Account No. 554 -99 -25 A total funding amount of $7,000 has been allocated in the FY 2011 -2012 Budget for Board Member discretionary funds to provide direct assistance with SMCRA Area community enrichment initiatives. • Budget Line Item 9 - (Miami -Dade County Administrative Fee) - Account No. 554 -99 -15 A total funding amount of $7,789 has been allocated in the FY 2011 -2012 Budget for the annually required administrative fee payment to Miami -Dade County. Total Legal &Other Uses # $72,289 • Budget Line Item No. 10 (Professional Services - Roadway & Drainage Improvements) - Account No. 541 -34 -20 Commerce Lane and Progress Lane are specifically identified in the SMCRA Adopted Redevelopment as areas in need of physical infrastructure and design improvements. During the prior fiscal year, the Board authorized the completion major street infrastructure improvements along these two commercial roadways. A total funding amount of $40,000 has been allocated the 2012 -2013 Fiscal Year to implement required engineering design drawings for a much needed public parking lot in the Commerce Lane /Progress Road Business District. • Budget Line Item No. 11- (Contractual Services - Roadway & Drainage Improvements) - Account No. 541 -34 -50 A total funding amount of $60,000 has been allocated the 2012 -2013 Fiscal Year to complete construction of the Board approved infrastructure /median construction project in the Downtown section of the SMCRA Area along Sunset Drive. Due to the 2012 Holiday shopping season in the downtown business district, construction shall commence in January 2013. • Budget Line Item 12 - (Infrastructure Maintenance & Repairs) - Account No, 541 -46 -20 A total funding amount of $10,000 has been allocated in the FY 2011 -2012 Budget for the maintenance and repair of deficient infrastructure including the possible reconstruction of existing roadway medians in the SMCRA Area. • Budget Line Item 13 - (Printing and Binding) - Account No. 541 -47 -10 A total funding amount of $1,000 has been allocated in the FY 2012 -2013 Budget for required printing and binding services needed to disseminate infrastructure and streetscape improvement information to surrounding area residents. • Budget Line Item 14 - (Capital Projects Funding Contribution) -_. Account No. 541 -63 -40 (n /a) • Budget Line Item 15 - (Capital Projects Funding Contribution) - Account No. 541 -64 -50 A total funding amount of $15,000 has been allocated in the FY 2011 -2012 Budget for designated roadway improvement projects such as street furniture, street tree and or street lighting improvements. • Budget Line Item No. 16 - (Printing and Binding) (No funding allocation) • Budget Line Item 17. 18 and 19 - (Professional & Contractual Services - Park Improvements) - Account No. 572- 31 -20; 572 -34 -50 and 572 -64 -50 A total funding amount of $165,000 has been allocated in the FY 2012 -2013 Budget for community final pool design services for the Murray Park Community Pool in the SMCRA Area ($100,000); as a partial funding contribution for annual pool maintenance fees ($20,000); and for additional facility improvements at Marshall Williamson Park (15,000). • Budget Line Item 20 - (Professional Services - Madison Square Development Drawings - Account No. 551 -31 -20 During the prior Fiscal Year, the South Miami City Commission approved a final land -use designation for the Madison Square development site. Following approval of a final zoning category for the site, the entire site can be formally advertised as part of a request for proposal process. A total funding amount of $15,000 has been allocated in the 2012 -2013 budget for any required final studies or analysis prior to development. • Budget Line Item 21 thru 23 - (Job Training, Employment & Environmental Clean -Up Program) - Account No. 551- 13 -10; 551- 21 -10; and 551 -24 -10 Throughout its existence, the SMCRA has continued to initiate successful job training and employment programs to facilitate housing rehabilitation in the SMCRA Area. During the 2011 -2012 Fiscal Year, a total amount of $63,605 was allocated for continuance of the 2nd Chance Employment and Job Training and Environmental Clean -Up Program. • Budget Line Item 24 - (Printing and Binding) - Account No, 551 -47 -10 A total funding amount of $500 has been allocated in the FY 2012 -2013 Budget for printing and binding services to disseminate program information to surrounding area residents. • Budget Line Item 25 - (Professional Services - Economic Development & Small Business Training Seminars) - Account No, 551 -99 -32 During the prior fiscal year, the Board authorized a series of small business training seminars for aspiring start -up businesses in the SMCRA Area. A total funding amount of $2,500 has been allocated in the FY 2012 -2013 Budget for on -going small business training seminars for existing and aspiring businesses. • Budget Line Item 26 - (Small Business Assistance Grants) - Account No, 551 -99 -33 The Agency continues to encourage the development and long -term sustainability of small businesses. The Agency operated Start -Up Business Grant Program offers eligible applicants up to $5,000 for specific costs associated with business start -up. Most recently, the Agency assisted in establishing the Children's Rehabilitation Network in the SMCRA Area along SW 68th Street,, Rodney's Barber Shop and Royal Photography Inc. A total funding amount of $10,000 has been allocated facilitate this program during the 2012 -2013 Fiscal Year. • Budget Line Item 27 -29 - (Commercial Fapade Improvement Program) - Account No. 552 -31- 20, 552- 34 -50; and 552 -47 -10 The Agency also continues to assist small businesses with required physical improvement to the exterior of their existing commercial establishments. The Agency most recently funded two (3) prominently located business establishments in the SMCRA Area located at 6845 SW 69th Street, 5940 SW 68th Street and at 6412 SW 59th Place. These vital commercial improvements enhance aesthetics, curb appeal, functionality and also increase business activity and economic development in the SMCRA Area. A total funding amount of $18,750 has been allocated in the FY 2012 -2013 Budget to facilitate physical building improvements fro commercial business in the SMCRA Area. Total Economic Development &Commercial Improvements - $110;335 • Budget Line Item 30 - (Professional Services /Housing Rehabilitation Permitting & Design) - Account No. 564 -31 -20 A total amount of 10,000 has been allocated for professional services associated with affordable housing development including the cost of a required a required performance bond for the construction of three remaining Board approved L.E.E.D. certified, single - family homes in the SMCRA Area. • Budget Line Item 31 -32 - (Contractual Services /Affordable Housing Rehabilitation) - Account No. 564- 34 -50; and 564 -47 -10 A total amount of 10,000 has been allocated other contractual services associated with affordable housing development and rehabilitation in the SMCRA Area including associated demolition and construction costs. • Budget Line Item 33. (Affordable Home Mortgage Assistance Program) - Account No. 564- 99-35 During the 2011 -2012 Fiscal Year, the Agency was successful in conveying six (6) blighted residential land parcels to the Miami -Dade Affordable Housing Foundation and assisting in completing a lengthy City design review and construction permitting process. Affordable housing construction commenced on three (3) of the six approved homes began during the later part of the 2011 -2012 Fiscal Year. As part of the Board approved agreement with the Miami -Dade Affordable Housing Foundation, the Agency shall provide mortgage assistance for up to six eligible "low" to "moderate" income families. The SMCRA Mortgage Assistance Program provides "gap" funding in an amount not to exceed $25,000 per approved applicant. A total funding amount of $150,000 has therefore been allocated in the 2012 -2013 Budget for mortgage assistance funding for up to six (6) new households. Final mortgage qualification procedures for each new homeowner will be conducted just prior to actual property closing. • Budget Line Item 34 & 35 - (Housing Rehabilitation Grant Assistance Programs) - Account No. 564- 99 -21; and 564 -99 -30 In an effort to improve the existing housing stock and living conditions, the Agency continues to support the Multi- Family and Single Family Rehabilitation Programs. A total funding amount of $20,000 has been allocated in the FY 2011 -2012 for Residential Rehabilitation Programs including $20,000 for the Multi - Family and $25,000 for the Single - Family Housing Rehabilitation Program. Total R�s�tl Al Housing lmprouements - 215;00 • Budget Line Item 36 - (Professional Services Land Acquisition) - Account No, 583 -31 -20 A total funding amount of $15,000 has been allocated in the FY 2012 -2013 Budget for property expenditures including property surveys, required appraisals and environmental assessments and associated demolition costs. • Budget Line Item 37- (Land Acquisition) - Account No. 583 -61 -10 The Agency has been extremely successful in purchasing blighted land assemblages in recent years. However with the current shift in focus to development of these acquired assemblages, recommended funding in the Land Acquisition Account has progressively deceased. A total funding amount of $35,000 has been allocated in the FY 2012 -2013 Budget for the purchase of blighted properties in the SMCRA Area. • Budget Line Item 38 and 39 - (Property Management Expenditures) - Account No. 583 -31- 25; and 583 -31 -44 As a result of previously acquired property assemblages obtained for the Madison Square mixed- use development project, the Agency continues to provide property management for eight total rental units including one six unit apartment building and two single - family homes. Although several of the originally housing units have been demolished due to unsafe conditions, the Agency continues to maintain these remaining units. Following the recent approval by the City Commission of a required contiguous, land -use category for the site and scheduled approval by the City Commission of compatible zoning category, the SMCRA to intends issue a formal request for proposal for project development. Immediately following the request for proposal process all remaining "blighted" structures shall be demolished by the Agency. The SMCRA also continues to manage the Agency constructed Start -Up Business & Community Service Facility located at 5825 SW 68th Street. Based on the continued need to provide property management and maintenance services during the 2012 -2013 Fiscal Year, a total funding amount of $78,266 has been provided for property management necessities including Miami -Dade County property taxes, property and liability insurance, building utility costs ($40,000), lawn maintenance, handyman and janitorial services as well as any major unforeseen repairs to existing Agency owned properties ($38,266). • Budget Line Item 40 thru 44 - (Property Management Services) - Account No, 554- 12 -10; 554- 21 -10; 554- 22 -10; 554- 23 -10; and 554 -24 -10 Based on the above referenced property management responsibilities, and based on prior Board approval, the Agency currently utilizes the services on in -house staff to coordinate property management duties including the collection of all residential and commercial rental payments, addressing all tenant complaints and requests, coordinating required building maintenance and repairs, arranging state and fire building inspections, etc. A total funding amount of $30,071 has been allocated in the 2012 -2013 for property management duties associated with salary and benefits of this full -time SMCRA staff person. • Budget Line Item 45 and 46 - (Debt Service Interest & Principal Payments) - Account No. 583- 71 -10; 583- 72 -10; 554- 22 -10; 554- 23 -10; and 554 -24 -10 During the 2006 -2007 Fiscal Year, the SMCRA Board authorized a longterm bond with Regions Bank in the total amount of 2.73 Million Dollars. The bond was previously required by the Agency's Miami -Dade County governing body and was subsequently approved by the SMCRA Board. Bond proceeds were utilized to successfully purchase all properties required to develop the Madison Square mixed -use development project. According to the terms of bond agreement, the Agency has been responsible for an annual debt service payments to Regions Bank in the total amount of $297,764. This amount has therefore been allocated in the 2012 -2013 Budget for payment of this required debt service expenditure. Approximately 3.5 years remain on the debt service obligation. Total LandAcquisitlon, Property Management & D btt vice = .$460;101 • Budget Line Item 47 - (Elderly Care Grant Assistance Program) - Account No. 559 -31 -20 During the prior Fiscal Year and following competitive bidding process, the SMCRA Board authorized entering into agreement with the Thelma Gibson Health Initiative to provide to reduce the spread of negative conditions in the SMCRA Area by facilitating a continuance of elderly care services in the redevelopment community. A total amount of $40,000 was therefore allocated in the Special Redevelopment & Technical Services Account to continue these vital services during the 2012 -2013 Fiscal Year and to compliment prior Agency initiated improvements to the Marshall Williamson Park Facility. • Budget Line Item 48 and 49 - (James T. Bowman, Summer Youth & After School Scholarship Programs) - Account No. 559- 34 -50; and 559 -99 -31 The Agency's adopted redevelopment plan calls for the establishment of scholarship programs and initiatives to assist in eliminating negative conditions in the SMCRA Area and in an attempt to improved future economic development opportunities. To facilitate these goals, the Agency previously established the James T. Bowman Scholarship and subsequently established scholarship programs geared towards youth education during summer and after - school periods. A total funding amount of $36,000 has been allocated in the FY 2012 -2013 Budget for individual scholarship awards for these three SMCRA administered scholarships. • Budget Line Item 50 - (School Assistance Program) - Account No, 559 -99 -32 A total funding amount of 32,262 has been allocated in the budget as part of the School Assistance Program and specifically allocated by the Board to facilitate interior building equipment improvements within the South Miami After School Program currently located in the Gibson - Bethel Community Center in the SMCRA Area. The objective of this initiative is to mitigate the spread of negative conditions in the SMCRA Area while enhancing future economic growth and self- sufficiency. • Budget Line Item 51 thru 55 - (Special Events Coordination Services) - Account No. 574 -12- 10; 574- 21 -10; 574- 22 -10; 574- 23 -10; and 574 -24 -10 Based on an SMCRA redevelopment plan of assisting in marketing and funding of special events designed at increasing business volume in the SMCRA Area, the Agency has continued to focus on these economic development goals. The SMCRA Area currently hosts the annual Martin Luther King/Black History Parade, the Safe Streets Halloween Parade, the Holiday Elves Parade and several other annual special events conducted in the SMCRA Area. A total funding amount of $63,516 has therefore been allocated in the 2012 -2013 Budget to provide continued coordination and project management of the vital economic development related special events in the SMCRA Area. • Budget Line Item 56 - (Marketing and Public Relations) - Account No, 574 -31 -20 A total funding amount of $20,000 has been allocated in the FY 2012 -2013 Budget for required special event related services including associated traffic control and related event services for these annual parade events. • Budget Line Item 57 thru 61- (Redevelopment Grant Writing Services) - Account No. 513 -12- 10; 513- 21 -10; 513- 22 -10; 513- 23 -10; 513 -24 -10 In an effort to leverage additional funding for infrastructure, economic development and affordable housing initiatives, the SMCRA has long supported supplemental grant writing services to maximize existing redevelopment efforts. As a result of these supplemental grant efforts, the Agency has utilized supplemental funding for such notable completed projects as the SW 59th Place, and the SW 66th Street Infrastructure and Streetscape Improvement Projects. Each of these completed projects has in turn facilitated additional redevelopment achievements in the SMCRA Area. A total funding amount of $39,127 has been allocated in the FY 2012 -2013 Budget as a 50% contribution towards these vital grant writing services. Total Special RedEVeioprnsnt & Technical Seances � $230,905 • Budget Line Item 62 thru 66" (Police Sub - Station Officers) -Account No. 521- 12 -10; 521 -21- 10; 521- 22 -10; 521- 23 -10; and 521 -24 -10 Section 7 of the adopted redevelopment plan states that the Agency shall assist in the establishment of a Police Sub - Station in the SMCRA Area and provide payment of police officer salaries for related sub - station duties. Based on this directive, the Agency has long supported community policing efforts in the area as a way to improve quality of life and on- going redevelopment efforts. A total funding amount of $217,913 has been allocated in the FY 2012 -2013 Budget for the services of three (3) full -time SMCRA sub - station officers and related duties. • Budget Line Item 67 thru 71- (Community Based Code Enforcement) - Account No. 554 -12- 10; 554- 21 -10; 554- 22 -10; 554- 23 -10; and 554 -24 -10 Section 7 of the adopted redevelopment plan also calls for the Agency to fund increased code enforcement services in the SMCRA Area in an effort to increase the aesthetics and marketability and of properties in the Redevelopment Area. For this purpose, the Agency has long supported community oriented code enforcement efforts and associated code enforcement educational initiatives. A total funding amount of $85,427 has been allocated in the FY 2012 -2013 Budget for the full -time services provided by one (1) Community Service Code Enforcement Officer. • Budget Line Item 72 thru 76 - (Public Assistance Services) - Account No, 569- 12 -10; 569 -21- 10; 569- 22 -10; 569- 23 -10; and 569 -24 -10 The Agency' designated Community Outreach Coordinator devotes approximately 50% of daily duties to Protective Service related initiatives including provision of technical assistance to area residents in need of health, safety and welfare services and employment and economic development opportunities. Additional responsibilities associated with the prevention of the spread of negative conditions include providing homeless shelter and food bank information and facilitating hurricane mitigation and disaster prevention efforts. A total funding amount of $33,319 has been allocated in the 2011 -2012 Protective Services Account for 50% of annual salary and benefits for this full -time Agency employee. Total Protective Services & C,ode Enforcement $336,659 • Budget Line Item 77 thru 85 - (Operating Expenditures) "Account No. 554- 32 -10; 554 -234- 15; 554- 40 -70; 554- 40 -80; and 554- 46 -31; 554- 48 -50; 554- 49 -10; 554- 52 -10; and 554- 54-10 A total funding amount of $18,288 has been allocated in the 2012 -2013 Budget for the operating expenditures including the required annual audit report, employee training and conferences, telephone line service, advertising expenditures, office supplies and publications and subscriptions. Total Operating Ixpenditures $18,288 • Budget Line Item 86 - (General Fund Transfers) - Account No, 554 -91 -40 A total funding amount of $33,173 has been allocated in the FY 2012 -2013 Budget for general fund transfers to the City for key services and operating supplies including associated costs for the use of a City site inspection vehicle, City printer and copier usage, land -use and zoning amendment processing services through the Planning & Zoning Department and GIS mapping services provided through the City's Public Works Department, Totals General Fund Transfers �r$33,17 APPENDIX C PRIOR FISCAL YEAR BUDGET ACTUAL EXPENDITURE ESTIMATES W � 0 z N Z a o N 0 W Q f. N W o a } .7 LL F V a W to C4 O r M� N W T Q T W N d L O G L Z O a v W N J V F Z 7 O t3 a O Z V V Q W a N W } 0 n. 2 W Lli U > W F.. U O a t- w CA 0 o O O J 00 Q LL. O o 0 0 * 0 o O O O 00 E4O 00 0 0 67 V' M h 00 00 0 r r r r r T r r 0 O } wW U W co z a ° O. . 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O h cc u W H I z M O V V Q O Z v V Q a w LL N Z 9 y W U w N O z D LL �Q W Z W 0 0 0 0 0 0 0 0 0 0 O O O � O O O O O O W Y Y Y Y Y Y Y Y Y U Z O U w 0. z z w N n w W LL LL O Qi a N h C6 co o! U Z O U W W Q a F.. N U Z O o a W D O � J U } U � Z W Z Q W U U) K W IL O U z Z z Z rr IL U) C7 U w U Of Of W U U Z z Z w a O Z a a T ao r� 0 0 O m � LO N w O o Vim' W m E9 69 V> lA di � Vy m � r%: 6) 69 Vi 69 (9 U Z O U w 0. z z w N n w W LL LL O Qi a N h C6 co o! U Z O U W W Q a F.. N U Z O o a W D O � J U } U � Z W Z Q W U U) K W IL O U z Z z Z rr IL U) C7 U w U Of Of W U U Z z Z w a O Z a a T 00 r� O O O LO LO N (00 O to d' 000 m r` E9 69 6) 69 Vi 69 (9 Hi U Z O U w 0. z z w N n w W LL LL O Qi a N h C6 co o! U Z O U W W Q a F.. N U Z O o a W D O � J U } U � Z W Z Q W U U) K W IL O U z Z z Z rr IL U) C7 U w U Of Of W U U Z z Z w a O Z a a T .. SMCRA BOARD APPROVED BUDGET HEARING RESOLUTION (SMCRA Resolution No. 70 -12 -610) RESOLUTION NO. CRA 70 -12 -610 A resolution of the South Miami Community Redevelopment Agency (SMCRA) approving the SMCRA Budget for Fiscal Year beginning October 1, 2012 and ending September 30, 2013; Authorizing the expenditure of funds established by the budget; authorizing the Agency to transmit the budget to Miami -Dade County for final approval, WHEREAS, based on the adopted inter -local agreement with Miami -Dade County, the Agency shall prepare and approve an annual revenue and expenditure budget based on projected tax increment finance revenues and in accordance with the adopted Community Redevelopment Agency Plan; and WHEREAS, during the September 10, 2012 Meeting, the SMCRA Board conducted their annual budget workshop to discuss prior year accomplishments and to develop the 2012 -2013 Budget based on current needs and in accordance with the goals and objectives contained in the adopted redevelopment plan; and WHEREAS, during the September 10th Workshop, various amendments were requested by the Board based on projected revenue decreases and current goals and objectives of the SMCRA Board; and WHEREAS, following the September 10, 2012 Budget Workshop, all requested amendments were incorporated into the budget and the budget was subsequently reviewed by the SMCRA Board during the October 8, 2012 Budget Hearing; and WHEREAS, the SMCRA Board desires to implement the goals and objectives of the community redevelopment plan through the approval of the annual FY 2012- 2013 Budget and authorize the Agency to transmit the budget to Miami -Dade County for final approval; and NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA THAT, Section 1. The South Miami Community Redevelopment Agency Board authorizes approval of the SMCRA Budget for Fiscal Year beginning October 1, 2012 and ending September 30, 2013; Authorizing the expenditure of funds established by the budget; authorizing the Agency to transmit the budget to Miami -Dade County for approval; providing severability; and providing an effective date. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 8TH day of October, 2012, Page 1 of 2 CRA 70 -12 -610 ATTEST: GENERAL COUNSEL APPROVED: CHAIRPERSON Board Vote: Chair Stoddard: Vice Chair Liebman: Member Newman: Member Harris: Member Welsh: Member Covington: Member Price: Page 2 of 2 6 -0 Yea absent Yea Yea Yea Yea Yea APPENDIX E MIAMI -DADE COUNTY FORMATTED BUDGET (Fiscal Year 2012 -2013) Miami -Dade County Budget Format South Miami Community Redevelopment Agency FY 2012 =2013 Budget z z 2010`2011 t 20 2011 '` ` M2612 2013< `201412012 ' ,z tea,,. .. w i i )0 z 2041 2012 L $102,500 2012 2Q13 f P''`ES� r. i\ d ;\. / ,d' ,> C .1 ''. Z t33, -�i t ti aid �✓` a Improvements Budget < Bt)dgef �bdg�� ` Bud eta= Park Improvements - (Murray Park Community Pool Design) $0 $20,000 $100,000 Park Improvements - (Murray Park Pool Maintenance $2003000 $1251000 $20,000 Park Improvements - -,Ado ted;� a,�ctual Adb tedM $15,000 Madison Square City Tax Increment Revenue $632,375 $632,375 $572,023 $572,023 $545,666 County Tax Increment Revenue $659,850 $659,850 $509,744 $509,744 $5192241 Cash Carryover Prior Year Commercial Business Fa ade Improvements $20,000 $2,3501328 $21350,328 $1,664,675 $1,505,494 Initiative $816,086 $42,866 $35,000 Agency Owned Building Improvements $0 $40,000 All Other Revenues (Rent Revenues) $60,000 $60,000 $35,000 $33,000 $60,000 Transfers $0 $0 $0 $0 $0 Grants $0 $0 $0 $0 $0 Interest Earnin s $10,000 $10,000 $100500 $13,000 $13,000 Revenue Total 31712s653 31712,553 2,791,942 2,6331261 1,953 993 Z Sl�� 5v.5 � d -c i+. !. Y SnY" t J t ) d r E S S % . . : A D > { Y - .9 t ! � �61,, 1 B. i � SK drtl .: d MFM�LLUr' �\ �,i.....: � d(e } �-��b.. . 1� . �} �2 -\ r n% r .T tS s:J . .. ,S¢ .S ECi( . 1� Sps. �il j ta,✓ .� _� ` S ��.,M2�P i; n d a 1 -5t ) $217,549 -�i. $217,549 $216,052 5t 2 0. $2- 1 $635 115 2S3 $0 $0 $0 $0 $0 Other Administrative $0 $0 $0 $0 $0 Subtotal Admin Expenses, % 217,549 217,549 216,052 $216,052 $211,223 County Administrative Charge at 1.5% (9) $9,898 $9,898 $7,646 $7,646 $70789 A Subtot Adm Exp & County Char a 227,447 2279447 223,698 223,698 219 012 :! � F ac >� . � X390 .- ...,; ..,,. ,..,:$67,524 . - ,h (_...r._. 2 -7 Employee Sala and Frin a aaaas,72 -76 Fringe $61,219 $60,659 $67,524 3,390 $6 Profesionai /Contractual Services (20,21,22,23,25,28,30,31,30) $647,500 $144,360 $544,504 $221,634 $118,605 Legal Services /Court Costs (6) $459000 $31,003 $50,000 $50,000 $50,000 Land/Building Acquisitions (37) $3959000 $30,125 $42,866 $42,866 $35,000 Infrastructure Improveents (10- 12,15,17 -19) m $415,000 $60,117 $460,000 $201,208 $265,000 Buildin Construction Im rovements (39) $10,000 $73589 $402000 $36,601 $38,266 Redevelo ment Grants Issued Out (26,27,33,34,35,47,48,49,50) $170,000 $43,300 $480,500 $143,249 $329,262 Debt Service Bond Payments (45,46) $1,156,367 $1,070,299 $297,764 $2972764 $297764 Marketin , S ecial Events (51 -56) $200000 $16,108 $25,000 $199940 $83,516 Transfers Out to Others (57-61, 62-71,86) $366,520 $272,947 $475,586 $442 586 $375,640 'Other<.L� gratin =,:y °f' ' ' .�`'�,.. °. >., ,.L „ -.._ , >,_> � :> � f��.a �. � ��': . Advertising and Legal Notices <d , .. �.•. (82,83) $1,500 $1,196 $1,500 $180 $1,500 Travel & Conference (79) $2,000 $2,000 $2,000 $44 $1,750 Employee Train! n (80) $3,000 $2,974 $10000 $0 $750 Property Taxes, Insurance, Utilities (36) $70,000 $51,024 $45,000 $41,2081 $44,000 Audits and Studies (77) $6,000 $6,000 $7,250 $6,000 $62000 Priniin ,Publications & Memberships (13,24,29,85) $2,000 $1,725 $3,750 $1,810 $3,750 Office Su lies & Equi ment (ea) $42500 $4,500 $4,500 $3,118 $3P788 Tele hone & Communication Lines (81) $2,500 $2,500 $2,500 $22500 $2,500 Other O er. Expenses - Board Member Discretionary Funds (8) $77,000 $7,000 70000 7,000 $7,000 B Subtotal O er. Expenses 3,4559106 1,815,426 29558,244 1,5851232 1 J2714811 C Reserve/Contingency (7) $30,000 $5,005 $10,000 $8,245 $7,500 Ex enditure Total A +B +C 31712,553 21047,878 21791,942 11,81791761 1,953 993 Cash Position Rev -Ex $11664,675 $81620861 Aila pr,;Redevelo "ment'1nitlatives and .a 1taP Pro ects: F"- 0 2011 - .xY 2011 2092_ ` M2612 2013< Infrastructure & StreetsaC a Improvements - Sunset Drive Street Median Construction) $15,000 $102,500 $60,000 Infrastructure & Streetsca a Improvements - Commerce Lane Public Parkin Lot $0 $102,500 $40,000 Infrastructure & Streetsca a Improvements (Resurfacing and Drainage Improvements) $75,000 $95,000 $15,000 Park Improvements - (Murray Park Community Pool Design) $0 $20,000 $100,000 Park Improvements - (Murray Park Pool Maintenance $2003000 $1251000 $20,000 Park Improvements - Marshall Williamson Park Facilities Improvements) $55,000 $22,500 $15,000 Madison Square Project (Land -Use Amendment and Request for Proposal Ex enditures) $35,000 $35,000 $18,800 L.E.E.D. Certified Home 6 Construction and Mortgage Assistance Expenditures $0 $150,000 $1603000 Residential Rehabilatation Projects $10,000 $70,000 $45,000 Commercial Business Fa ade Improvements $20,000 $20,000 $23,290 Blighted Property Acquisition Initiative $350,000 $42,866 $35,000 Agency Owned Building Improvements $0 $40,000 $38,266 Economic Development & Environmental Clean-Up Training Program $120,000 $126,904 $81,105 ,Significant Redevelopment Initiatives and Capital Pro ect Totals $880,0001 $952,2701 $651,461