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Res No 202-12-13759RESOLUTION NO. 202 -12 -13759 A Resolution authorizing the City Manager to permit Chamber South, a 501 (c) ( 6 ) non - profit organization to hold its 41" Annual South Miami Art Festival on November 3 & 4, 2012, in downtown South Miami on Sunset Drive from Red Road to US 1. WHEREAS, Chamber South, a non - profit organization, has submitted a Special Event Application to hold its 41s' Annual Arts Festival on November 3 & 4, 2012, on Sunset Drive; and, WHEREAS, for the past 40 years Chamber South has held their Art Festival in the City of South Miami. This festival showcases approximately 130 artists from around the nation. This venue generates approximately .50,000 attendees who stimulate South Miami's economy through various purchases during this event from local merchants and restaurants; and, WHEREAS, to continue to have a successful event that not only draws a large attendance, and showcases the City, Chamber South is requesting a waiver for the cost of 59 parking meters located on Sunset Drive and five (5) meters located behind Chase Bank; City parking lot in the amount of $3,200 ($1,600 X 2); and, WHEREAS, the applicant has paid for the deposit ($600), application fee ($60.00), street and pole banner fee ($400.00), totaling $1,060.00; and, WHEREAS, the applicant will pay for the following services: Police ($7,730.00), Public Works ($6,376.11), road closure ($325.00), parking fees $3,200 (requesting waiver), totaling $17,631.11. Chamber South acknowledges that it will pay an interest charge of 1.5 percent per month simple interest on any unpaid balance due more than 45 days after date of invoice. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The recitals set forth above are adopted as part of this resolution by reference. Section 2. The City Manager is hereby authorized to permit Chamber South to hold the 41St Annual South Miami Art Festival on November 3 & 4, 2012, in downtown South Miami on Sunset Drive from US 1 to Red Road. Section 3. The City Manager is hereby authorized to allow payment on the final billing in the approximate amount of $14,431.11 for the Police, Public Works, and street closure following completion of the event. Section 4. The City Manager is hereby authorized to waive the parking fees of $3,200. Pg. 2 of Res. No. 202 -12 -13759 Section 5. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 6. This resolution shall become effective immediately upon adoption by vote of the City Commission. T: PASSED AND ADOPTED this 2nd day of October WV PROIT' D ff i 1 • 2012, COMMISSION VOTE: 4 -0 Mayor Stoddard: Yea Vice Mayor Liebman: Yea Commissioner Newman: absent Commissioner Harris: Yea Commissioner Welsh: Yea South Miami All-AmedcaCiry CITY OF SOUTH MIAMI 1111101 OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM 2001 To: The Honorable Mayor & Members of the City Co ission Via: Hector Mirabile, PhD, City Manager and Carmen Baker, COO /Code Enforcemen it ctor From: Date: Maria E. Stout -Tate, Special Event Coordinator October 2, 2012 Agenda Item No.: l ►� Subject: A Resolution authorizing the City Manager to permit Chamber South, a 501 (c ) (6 ) non - profit organization to hold its 40 Annual South Miami Art Festival on November 3 & 4 2012, in downtown South Miami on Sunset Drive from Red Road to USL Background: Chamber South, a non - profit organization, has submitted a Special Event Application to hold its 4lst Annual Arts Festival on November 3 & 41 2012, on Sunset Drive. For the past 40 years Chamber South has held their Art Festival in the City of South Miami. This festival showcases approximately 130 artists from around the nation. This venue generates approximately 50,000 attendees who stimulate South Miami's economy through various purchases during this event from local merchants and restaurants. To continue to have a successful event that not only draws a large attendance, and showcases the City, Chamber South is requesting a waiver for the cost of 59 parking meters located on Sunset Drive and five (5) meters located behind Chase Bank; City parking lot in the amount of $3,200 ($1,600 X2)6 The applicant has paid for the deposit ($600), application fee ($60.00), street and pole banner fee ($400.00), totaling $1,060.00. The applicant will pay for the following services: Police ($7,730.00), Public Works ($6,376.11), road closure ($325.00), totaling $14,431.11. These services will be paid after the event is completed, with a 1.5% per month interest charge for all amounts due for more than 45 days after date of invoice. Expense: $17,631.11 (Includes cost of parking fees in the amount of $3,200, if not waived) Account: Not Applicable Attachments: ■ Proposed Resolution ■ Special Events Application RUM hill III MISSION 11111111111i111111111 IsTAINININ This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your event. Information you provide in this section is public information and may be used in developing the City of South Miami's Calendar of Special Events. Application must be submitted no less than twenty -one (21) days prior to the effective date of the event with all required documents. TYPE OF EVENT: ❑ Filming n Charity Promotion Other: NAME OF EVENT: Z//tt AAA1VjJ � �a LOCATION OF EVENT: Via, ✓1<ZA IL )r; Festivals Celebration A (Please note.p write complete mailing address, as well as name of any buildings and /or parks if applicable) Is this an annual event? F] No QK Yes if yes, this is the manual event, pre; ious date W EVENT DATE(S): w . =AD &), EVENT DAY(S). 4. ACTUAL EVENT HOURS: 0 a. , /p.m. UNTIL: a.m. (Please note: event may not begin earlier then 8 a.m. or end late r then 7 7 p. m, in residential areas, or midnight in commercial areas) / ASSEMBLY DATE(S): ��� : SETUP/ OWN TI A ES: a. . /p.m._ a, m., ANTICIPATED ATTENDANCE: Q TOTAL EVENT DURATION: hrs Q` miss Name: Title: Wlairu&z4l nu6a Name: ArNe L Title: Cell/Phone,g ( Cell /Phone: A.5 . uss Email: Email: I I�' �� �� I': I I �� I'' ., 14 [oil The applicant for the Special Event Permit must be the authorized representative of the organization /business conducting the special event. This person must be available to work with the City's Special Event Permit Committee throughout the permitting process. A professional event organizer, or other representative, may apply for the Special Event permit on behalf of the organization /business. NAME OF ORGANIZATION: C ADDRESS OF ORGANIZATION: t. 331L OFFICE TELEPHONE: .1O . Wo /, / iv a 1 FAX: 300 . 1061a .1,0 0 PRESIDENT: ADDRESS: &YID 6-W , V0 " PRES. PHONE: �pg, to �, �.��•1 EMAIL: . PHONE: � ::� .�d��, (ie � � EMAIL. 0 If the organization is a tenant and /or renter of the event location, please have the property owner complete the following: N F1 Applicant /Organization owns the event location I give permission for the Applicant/Organization to use my property. Comments: Property Owner's Name: Property Owner's Address: Property Owner's Signature: Notary Signature: 246 Phone: Date: Srr E PLAN/SKETCH A map of the event site is required and should indicate event layout with proposed attractions, recommended street closures, parade or run/walk routes, etc. Please draw you map on the space provided below, or attach your map to the application upon submittal. The following must be identified and labeled: 1. Event Site (label streets, building, etc.) 3. Canopies, tents, stages 5. Fencing/Barricades x -x -x 7. First aid facilities + 2. Routes (races, parades, etc.) 4 4 4 4. Restroom facilities R 6. Off duty police officers P 8. Parking Area PA 5 -16 1.1X3 / UEUN3 ljn()O :L9 MS Ica z y. �w ®� 11X3 / 2IKN3 anuaAV 85;MS •• 12131N3 }: anumv.99 MS. a-+' LIX3 / b31N3 ��r u ..�noo 89.MS PILLIN tj%w me G rr .F goo LA 3 4 [fi q 0 o. •o"o Qom' .4. ti.x � w =apq mC O m N N� in '� cnwa7[nU.UUUww0 O V'! `4 M h .S g b.� o°0 7 w o v9 o W,,] p E._w m Fm y � a S � w �r4 3.x N w y O w:E dC 11X3 g�4o��� 0U >Q anuany65MS wlz0o >wu ;Uu4 � ,Jas 2 Event Name: I _NOTIFICATION I PETITION Event Date: y\'N U.Orn, A b -b '= 2 S V a We, the undersigned businesses and /or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. 6 -16 es`iden `..Business a . e&:Sig. tom` , e �. i�►d Tess ��` rho e o. � Cheek' O,ine. _� Approved nrDisapproved ❑ .A IM _ Approved isapproved ApprovedO Disapproved❑ Approved Disapproved ❑ Ck, e Y 0(,k Wd ❑ Disapproved .� 6 C)2 �� Approve Disapproved❑ JV' S'� DZ,Svc `_ b n Sss /J (� ��r{� 8 ��/�� ,{/ Approved I.j Disapproved ❑ k' ApprovedpDisapproved❑ . 310U •. rJv 1 t.UPFAS Approve sapproved ❑ TZZI sw S2 tae 305 (0(00)9 65 Approved Disapproved 6 -16 INDEMNIFICATION AGREEMENT THIS AGREEMENT ( "Agreement ") is entered into by and between L- M M sA Vftv% ( "Applicant "), and the City of South Miami ( "City ") on the date on which the last of the Parties executes this Agreement. RECITALS WHEREAS, the Applicant has submitted a Special Event Permit Application to the CCity for (event title) �� osw _ ®^ nee T ! o+4.� (location) on AA (date(s)) ! V b y ca® ,e . ( "Special Event "); and WHEREAS, pursuant to of the City's Code and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting the City from any and all claims which may arise out of the Special Event. NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: 1. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns, harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life; or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities incurred in and about the defense or settlement of any claims, and the investigation thereof. 3. Permits for Special Events must be on event site at all times. 4. No Street shall be closed without authorization from the City of South Miami Public Works Department and Police Department. 5. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami - Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department. 6. Event areas shall be, restored to equal or better condition than they were before the event started. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration plus a minimum of 15% for administrative fee and any additional incidental fees. 8. Applicant must pay all fees prior to the start of their event(s). 9. Applicants that receive approval for their event more than thirty (30) days in advance shall notify the City of South Miami Special Event/Marketing Coordinator at least forty -eight (48) hours prior to start of their event. 10. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized signatory(ies) on the date set•forth below. PR NT NAME APPLICANT APPLICANT'S TITLE LICANT DATE IG ELIZAFJLHJACb<cONhll)1'SOiU ��, �1Y COMhStSSiOi! # �C 't�' 8- l 6 C /Y�� cXPhgl:S: Mar %Ji 4, 7.0 ±3 'f�E ^; C o' Bonded 7hru Notary Public Un�ervniters CHAMSOU -01 NANCY ACORL7' CERTIFICATE OF LIABILITY INSURANCE 1 DAT D/YYYY) `- -'-°� 9!/24/22412012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(sl. PRODUCER License # NPN 2332080 UUN1AO1 NAME: InSource, Inc. PHONE 305 67Q 6111 P.O. Box 561567 (A/C, No. Ext : Miami, FL 33256 -1567 E- MAIL ADDRESS: INSURED INSURER A : ASSIlrance Greater South Dade Chamber of Commerce, South Miami INSURER c Kendall Chamber of Commerce 6410 SW 80 Street INSUREftD: South Miami 33143 -4602 INSURER E: of America COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: 670 -9699 NAIC 9305 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _... . -_- I�TR TYPE OF INSURANCE INSR WVD POLICY NUMBER MMIDDY� MM%OD� P LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1 x0001000 A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE I OCCUR X PPS40564958 61112012. 6/1/2013 PREMISES Ea occurrence $ 190009000 MED EXP (Any one person) $ 10,000 X Liquor Liability PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOPAGG $ 2,000,000 _ POLICY PRO- LOC _ $ AUTOMOBILE LIABILITY COMBINED BId� SINGLE LIMIT (Ea $ 19000,000 BODILY INJURY (Per person) $ A ANY AUTO PPS40564958 6/1/2012 6/1/2013 ALL OWNED SCHEDULED AUTOS AUTOS - BODILY INJURY (Per accident) $ HIRED AUTOS X NON -OWNED AUTOS X PROPERTY DAMAGE Per accident _ $ $ X UMBRELLA LIAB X I OCCUR EACH OCCURRENCE $ 17000,000 AGGREGATE $ A EXCESS LIAB CLAIMS -MADE PPS40564958 6/1/2012 6/1/2013 DIED X I RETENTION $ _ Prod /Ops Aggreg $ 1,0001000 WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETORIPARTNERIEXECUTIVE OFFICER /MEMBER EXCLUDED? N I A TORY LIMITS ER E.L. EACH ACCIDENT Is -- - - -- (Mandatory in NH) E.L. DISEASE -EA EMPLOYEE $ If yes, describe under — -- DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Re: South Miami Art Festival - November 3-4, 2012. City of South Miami is included as additional insured with respects to General Liability Insurance. CERTIFICATE HOLDER CANCELLATION City of South Miami 6130 Sunset Drive South Miami, FL 33143 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE t ^ t ©1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD District Director Chamber hrea 641.0 SW S Niami of Commerce South Miami -l-(on ;all 80th St FL 3311346902 Dear Taxpayertt K. Program Management Staf 1 - Taxpayer Assistance P'.0. Box 1055 - Room 1109 q01 West Peachtree St. y Nit Atlanta? GA 30370 Date: OCT 2 0 .a Refer Reply To. RPM:E0 TPAs1109 Your Inquiry Dated: 10/20/12 EIN2: 59-0400031 FFN We have received your letter requestinig confirmat ion Of your er:emption from Federal income tax f You wererec:ogni.._eci as an organization exompt from Foderal income tart under section 501 (c) (6) of the morn {al Revenue Code by our letter of (-1p i` i l g 1975 4 The tax ei%em=t status recognized by our letter referred red to above is ir.%urrontly in effect 8nd will. remain in offect until. terailnetod? modified or revUlker by the Internal Revenue Servicef Any chan!3e .in your• character r purposes or methad of operation must be ri:- f.p trted to us so we carp consider the effect of the chan;:1e tin your 0xpt. o- r� status# You must C -O so report arty i.: rf age in your nariie or addr es s< Thank you for your cooperation; Sincerely your` y j , f4l I Exempt Organizations Coordinator im rs'{ •el_`C4 South Mfamt CITY OF SOUTH MIAMI POLICE DEPARTMENT F t o r i d a 6130 Sunset Drive, South Miami, F133143 (305) 663 -6301 C, nu- amertca city Extra -Duty Police Officers Application 2001 A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra- Duty" employment. The following policies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: ➢ The South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a particular event. If more than three officers are hired, a supervisor must also be hired. The City Manager Office and South Miami Police Department will determine the supervisor to officer ratio for larger events. ➢ The Applicant will be required to compensate the assigned officer for a minimum of three (3) hours even if the event is of a shorter duration. Currently the rate for Extra -Duty Police Officer is $40 per hour & $50 per hour for Supervising Officer, plus a $3.00 charge for radio usage for each officer. ➢ The Applicant must compensate the officer(s) for their services at least one (1) day prior to the start of the scheduled event that the officer(s) will be assigned to. No monetary payment will be accepted. No payment by exchange of goods or services is acceptable. ➢ If, during a scheduled event, the Applicant determines that he /she needs to extend the time an officers) works at the assignment, the Applicant shall compensate officer(s) for a full hour worked if the Officer(s) works for more than 20 minutes and /or less 59 minutes beyond the regularly scheduled time of the event. ➢ Applicant must notify of a cancellation request of an Off -Duty Police Officer forty -eight (48) hours prior to the scheduled date of service. Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hours. APPLICANT •- • ! til � • � '� .. � Its _ .. � � y Business /Organization Name Applicant Name 0 et 44 t33 I V3 Business /Organization Address City State Zip Code Phone 00so if) •- Number EVENT •' • On-Site Contact PersonM&eyCC&j%f jq,,6Ujj Cellular Numbera6 . "/$ a3u;,() Type of Event l2 . il 171=6 LWRaiii n Event Locatiori5 isl? ,® von An icipated Attendance I acknowl epfnc' responsibilities to pay all costs and fees associated with this request form prior to the service date(s): pplicantgnature Date FOR OFFICE USES ONLY: NO. Office: COMMENT: POLICE DEPARTMENT WI1' SIGNATURE El APPROVED AS PRESENTED X NO. Radio: 11 -16 DENIED a APPROVED WITH CONDITION 3C NO. Hours DATE � /cam 'J� 7- wwe�di� Estimated Total Cost -- South M /amt .% ✓F \',;,; CITY OF SOUTH MIAMI PARKING DIVISION All- America Cliv 6130 Sunset Drive, South Miami, FI 33143 (305) 668 -2512 Fax (305) 663 -6346 Parking Stalls /Meters Rentals Application 2001 Pursuant to Section 204.4 (111)(3)(B) of Land Development Code. "Rental Fees for Public On /Street curbside spaces (Parking space) are $18.00 per space per day, seven days per week based on twenty -four (24) hour use ". Business /Organization Name Business /Organization Address City F 4g, Age 3W SA hone Number I Fax Number .Ch &ron S Ali v41s%mi�e�� Name of Event: 4f / AnAu.,,( 14r4 Purpose for utilizing parking meters: mil• 36LP State Zip Code E -Mail Type of Event: Ar4 Jes iv-j Number of On /Street Number of Day's Start (a•m End / a.m. curbside spaces requested: curbside spaces desired: Time:, L p.m. Time: 4 9VMNm. (if necessary, please attach additional sheets) I hereby certify the above information is true, correct and complete as of the date of this submittal. It is understood that this applicant will be reviewed and may be adjusted periodically. by City Staff; if any information should change that I shall amend or supplement this applic tio� wa in five business days f the change. plicantls Signature Date •j • a a Lei _ • '- • Q DENIED F] APPROVED AS PRESENTED F APPROVED WITH CONDITION NO, Meter Days: 1 NO. Meter: (;�7 g Daily Fee: , (a 00 (� Comment: ; Fs C)[) -0 C) J PARKING °DIVISION SIGNATURE DATE Estimated Total Cost 1346 South Miami F i o r i d a CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 4795 SW 75 Avenue, Miami, FI 33155 (305) 668 -7205 Fax (305) 668 -7208 All-America City Application to Conduct A Special Event Function on '� I F` >> Public Right -of -Way 2001 NOTE: ALL FIELDS SHALL BE FILLED. No action can be taken on this application until all questions have been answered. As set forth in Ordinance No. 21 -09 -2013; temporary full roadway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED) for special events, eight (8) hours max, Including time for setup (EXCLUDES CITY EVENTS AND EVENTS FUNDED BY THE CITY) fees are: OLF (Linear Foot) to 50LF $1,500, >50LF to 30OLF $2,500 and every additional 5OLF or fraction $1,000. Please be advised that a representative from the Public Works Department will have to be present for any /and all event(s) at a rate of $40 per hour, if a supervisor is required, a rate of $45 per hour. Use blank paper if you need additional writing space. PLEASE PRINT clearly, except for signature. Business /Organization Name yBy�usiness /Orgaa�nizzatioon�gAdddyress f� sslC iit�y Phone Number Fax Number it A4 Event Name '7 WV AA,% . 04-L M 114 AM . , epresentative Name 03-6• 341Y3 State n Zip Code Project Location $ &W* ` t Event Date(s) N Ou 3' t� do d Event Day(s) SC a� _ Type of Event Py p ®�J Event Start Time q' (6 >1 pm) Event End Time to (am Anticipated Attendance NO 0 D 0 Event Setup Time (am / pm) Breakdown Time (am / pm) Total Duration (include setup) I HEREBY REQUEST A PERMIT FOR THE FOLLOWING: Anticipated effects on vehicular and pedestrian traffic during Project Maintenance of traffic provisions are specific (include sketch if necessary): Will you be requiring the use of City Barricades? WYES NO If Y�s, how man : If No, what form of safety barrier and /or fencing company will yo be using to obstruct traffic? _ � („ '%n signing this application, / understand that separate City and /or County permits may be required for this project. Furthermore, ! am aware that l am responsible for ensuring that the project is completed io accordance with the plans and specifications as stipulated in the permit approval conditions. As well as acknowledge that any I g: y closures will require at least one off duty officer, public works Rrwlovee and barricades. " , h � �Y�9telll�3� FOR OFTICE USES ONLY: Q APPROVED AS PRESENTED NO. Employee: :2C NO. Hours: X Comment: LIZ ;.14� JACKSON HUTSON r1Y C s. $SIDN II I)D WN61 �FXPII'3ES: isarch 4, 2013 We i Nu Notary Public underwriters Permit No: DENIED C]APPROVED WITH CONDITION NO, Barricades: PUBLIC WORKS SIGNATURE DATE Estimated Total Cost 12 -16 Page 1 of 1 Stout -Tate, Maria From: Martinez, Grizel Sent: Wednesday, September 19, 2012 10:12 AM To: Stout -Tate, Maria Cc: Baker, Carmen V. Subject: RE: Attachments: 12091 1_0001.p q ,�1`�, r IGqL -& Maria, it's going to b $325. for the right of wa permit. Also, why aren't we u`Sing the special events right of way permit application t at we updated /revised this year? Grizel Martinez Engineering & Construction Division City of South Miami 4795 SW 75 Avenue Miami, FI 33155 3051403 -2078 3051668 -7208 fax www. s outh m i a m ifl. qov From: Stout -Tate, Maria Sent: Tuesday, September 18, 2012 11:13 AM To: Corbin, Larry P.; Corujo, Cynthia; Martinez, Grizel Subject: Importance: High Good monring everyone. Attached, please find an electronic copy of the Chamber South Art Festival request. If you need further information, please let me know. Thank you. Maria Elena 9/20/2012 city RECEIVED OF CASH CHECK N0,2 01i 6� DATE: e 2 2.. �CCOIJNT NO PLEASE MAKE ALL CHECKS PAYABeig TOO "CITY OF SOUTH MIAMI" VALID ONLY 13 HENBF.4RING OFFICIAL REGISTER VALIDATION South MIa1211 a °': it F l o r i d a "< CITY OF SOUTH MIAMI PLANNING & ZONING DEPARTMENT 6130 Sunset Drive, South Miami, FI 33143 (305) 663 -6326 Fax (305) 668 -7356 an -nm Hanging Banner Over Public Street Request Form for Special Event Application for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordinance No, 10 -07 -1911; LDC Section 20- 4.3(N). Complete this permit application form and submit the application to the Planning & Zoning Department located in the Sylva Martin Building in front of City Hall, This application must be submitted at least 30 days prior to the event date. An application fee of $300 must be paid at time of submittal. If approved by the City Commission, this fee covers installation and removal of banner. If approved, take the permit and the banner to the City's Public Works Department located at 4795 SW 75th Avenue Miami, FL 33155, at least one week prior to the installation date. The Public Works Department will install and remove the banner on the dates specified by the approved permit. Name of Non -for- Pro ���� , Non-for- Profit Organization 1 Organization Address q! D k5. LA) Authorized Re- presentative Name Phone No. '-p s Event Name A 1/ t` 1 u y,� Event Date: �� Event Type: e s y Approximate Installation Date Requested: &I-4b e,p °` L thru ®V, 1 Banner Location Requested: F1 5800.Sunset Drive X5880 Sunset Drive Briefly describe event for which you wish to display a banner in South Miami: rip 4 r a Applicant understands that the Banner installation is 10 -14 days before the advertised event day. Installation and removal dates are based on workload. The City is not responsible for the condition of the banner during this period. Applicant agrees to pickup banner within seven (7) days after the event. The city may discard the banner(s) after the specified period. ➢ Banner Specifications- 30X 3 -4ft wide, 60ft of /_(IIf) nylon rope with hooks and the banner must vents, - - -� Applicante.Signature, Date PLANNING & ZONING OFFICE USE ONLY: SUBIMI I'ED RECD BY: INITIAL Illustration of banner showing height, width of the banner, and lettering ❑ s Copy of liability and /or property damage insurance required ❑ Application fee $300 (per application) ❑ City Commission Approval Resolution No. Comment: 1446 Comm. Date: ,, p(eq ' ! .114 City of South wiaml FUND L RECEIVED OF .., Y1r1 - - \2 DESCRIPTION PLEASE MAKE ALL CHECKS PAYAB99 TO: "CITY OF SOUTH MIAMI" VAUD ONLY WHENBEARINC OFFICML REGISTER VALIDATION CASH CHECK NO. DATE: 4i Z- `Z ACCOUNT NO AMOUNT $ 1 •OU CA South Miami c• " ":;ii1� /!•.; F I o r i d a •. is ,fit .. 'yz, ..! .:1' , CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT ; All - America CItY N i 4795 SW 75th Avenue, Miami, FI 33155 (305) 663 -6350 Fax (305) 668 -7208 Special Event Pole Banner Application aD ....•.. •. - 2001 This application must be fully completed and submitted with REQUIRED attachments uch as: copy of a public liability insurance policy and copy of the design with the banner dimensions listed. The $1 per 10 poles fee also include the installation and removal of banners. Business /Organization Address. City State Zip Code Number Fbx Number E -Mail Event Name: Event Locati Event Date: Event Type: Approximate Installation Date: ( t4 . L( l thru NOV t� T,A 0'� Total Duration: I Banner Size/Dimension: Pole Banner Description: A*C. & 4...0 Applicant understands that the Banner(s) Installation Period is an estimate. Installation and removal dates are based on workload. Applicant agrees to pickup banner(s) within seven (7) days after the event. The city may discard the banner(s) after the specified period. Applicant understands the installation location(s) are approximate location(s). The installation location(s) is /are based on site availability and decree of difficulty, The City is not responsible for the condition of the banner(s) during this period. "The applicant agrees to hold the City of South Miami, free and harmless from all liability that may be adjusted against it and to reimburse the City for all expenses of litigation in connection with the defense of claims as.such liability and claims may arise because of negligence in the performance of the eration, service, or act for which thWermit was issued." PRINT NAME APPLICANT SIGNATURE DATE FOR OFFICE USE ONLY: u Resolution N0, F1 APPROVED AS PRESENTED F] DENIED ❑ APPROVED WITH CONDITION Permit No, Installation Date: Comment: Removal Date: PUBLIC WORKS SIGNATURE 1546 DATE Work Order N0, Estimated Total Cost I C L >•- i 3 3 T x�x %l ... "E.XANII?LE Sunset Drive 62no Ave to Red A. Rd 57 ve North and South 10 Applicant understands that the Banner(s) Installation Period is an estimate. Installation and removal dates are based on workload. Applicant agrees to pickup banner(s) within seven (7) days after the event. The city may discard the banner(s) after the specified period. Applicant understands the installation location(s) are approximate location(s). The installation location(s) is /are based on site availability and decree of difficulty, The City is not responsible for the condition of the banner(s) during this period. "The applicant agrees to hold the City of South Miami, free and harmless from all liability that may be adjusted against it and to reimburse the City for all expenses of litigation in connection with the defense of claims as.such liability and claims may arise because of negligence in the performance of the eration, service, or act for which thWermit was issued." PRINT NAME APPLICANT SIGNATURE DATE FOR OFFICE USE ONLY: u Resolution N0, F1 APPROVED AS PRESENTED F] DENIED ❑ APPROVED WITH CONDITION Permit No, Installation Date: Comment: Removal Date: PUBLIC WORKS SIGNATURE 1546 DATE Work Order N0, Estimated Total Cost e, 1 it First National Bank of !youth Miami presents P f ,f f I r - - - - 0 3 4 L- - - - - - - LZ Display Schedule Display Dates October 4- November 5, 2012 Festival Dates November 3 & 3 Locations Number of Poles A1A from the Miami Herald Bldg to Watson Island 04 US # i from 1 -95 exit to Booker 08 South Miami Ave @ Intersection of SW 26th Road 04 US # 1 from SW 801h Street to SW 104th Street 10 Need approval from Pinecrest for eastside US #1 from SW 104th Street to SW 136th Street 10 Need approval from Pinecrest for eastside US #1 from SW 136th Street to SW 184th Street 05 Need approval from Palmetto for eastside US #1 From SW 186th Street to SW 212th Street 08 SW 104th Street (Killian Drive) from 107th Ave to 117th 06 Rickenbacker Causeway (4 on each Side) 08 Kendall Drive from 87th Ave to 107t1' Ave 07 North Kendall Drive from SR- 826 to US #1 07 Dadeland Mall On S. Dadeland Blvd from Datran Blvd to Kendall Drive 03 On Datran Blvd from US 41 to S. Dadeland Blvd 02 The Falls On SW 136th St from US #1 to SW 92"' Ave 03 85 And One Street Crossing Banner Miami Public works dept t; delivered And light pole banners to city of South 7 CITY OF SOUTH MIAMI. Public Works Dephrtment Submitted To: Maria Stout -Tate Name of Event: Chamber South - South Miami Arts :Festival Event Date (s): November 3, 2012 and November 4, 2012 Personnel: Cast: Saturday, November 3, 201.2 (S:OOAM to 7:00 P.M) One (1) Supervisor and four (4) employees $21870.00 Sunday, November 4, 201.2 (7:00 AM to 9:00 PM) One (1) Supervisor and four (4) employees $2,870.00 FICA $ 439.11 $6,179.11 Materials. 11 Garbage bags $ 23.00 Equipments: Cost: 11 Barricades 1 $1.74.00 Grand Totall I $61376.1 Date Prepared: I Approve#/by: blic V4W Agreed to Estimate: Witness: Sign ature:C� , U Signatur Stout -Tate, Maria From: Corbin, Larry P. Sent: Tuesday, September 18, 2012 3:19 PM To: Stout -Tate, Maria Subject: RE: MEETING WITH CHAMBER SOUTH - ART FESTIVAL Sept. 20, 2012 Attachments: image001 Jpg Page 1 of 2 The following is the cost estimate for the 2012 Chamber South Art Show. This is an estimate of cost for extra -duty police personnel which will be required to cover this two day event. C�f��rr7o�i• v uav�t.ur. 0300hrs- 2200hrs: 22 supervisor hours 61 Officer hours Overnight: 2200hrs- 0600hrs: 8 Supervisor hours 24 Officer hours Sunday: 0600hrs- 2100hrs: 15 Supervisor Hours 52 Officer hours Cost for extra -duty supervisors @ $50.00 per hour x 45hrs ($2,250.00) Cost for extra duty officers @ $40.00 per hour x 137hrs ($5,480.00) Total Estimate $7,730.00 Lt. Larry Corbin, Uniform Patrol Division Sou 613( Sou lice Department 7e 33143 Office: 305.6 63.6351 Fax: 305.663.6353 Entail: 1pcorbin @southmiainifl.gov \0 \) 1_0�_ Note: The State of Florida has a very broad public records law. Written communications, including emails, are therefore subject to disclosure to the public and media upon request based on Florida Statue #119. This email may contain confidential and /or privileged information. If you are not the intended recipient (or have received this email in error) please notify the sender immediately and destroy this email. Any unauthorized copy, disclosure or distribution of the material in this email is strictly forbidden. From: Stout -Tate, Maria 9/20/2012 CHAMBER 0 U T H South Miami Office 6410 SW 80th Street S. Miami, FL 33143 T. 305.661.1621 F. 305.666.0508 www. ChamberS outh.corn Mr. Hector Mirable, PhD City Manager City of South Miami 6130 Sunset Drive South Miami, FL 33143 T (305) 668 -2510 F (305) 663 -6345 Dear Mr. Mirable: South Dade Office 900 Perrino Avenue Miami, FL 33157 Chamber South is preparing for the 41 st Annual South Miami Art Festival, sponsored again this year by First National Bank of South Miami. This juried, fine arts show kicks off the South Florida festival season. By this letter, Chamber South would like to request both a special event permit and a banner display permit for the applications on file in the office of your Special Events Coordinator. This year, our event will be held Saturday, November 3rd, and Sunday, November 4th, on Sunset Drive between US -1 and Red Road, as in past years. We expect approximately 50,000 visitors to downtown South Miami over the two days of this event. Enclosed you will find the promotional materials being used to promote this event. In addition, we will be advertising the 41 st Annual South Miami Art Festival on cable, radio and print media (newspaper and magazine), as well as online. Your earliest possible positive response to this request would be most appreciated. Sincerely Mary Scott Russell President CC: a— ria Stout ate; Special Events /Marketing Coordinator City of South Miami