Res No 018-12-13575RESOLUTION NO. 18-12-13575
A Resolution authorizing the City Manager to enter into a contract with
Teleswitch Technologies for the purchase infrastructure cabling
required for a planned IP telephone network
WHEREAS, the City wishes to establish a Voice Over IP (VOIP) telephone network
for all City facilities and departments so the City can establish a multi -site data network.;
and
WHEREAS, infrastructure fiber optic cable and associated accessories are
required to be installed prior to the purchase an installation of a VOIP network ; and
WHEREAS, the City has obtained three (3) quotes and Teleswtich Technologies
was the lowest, most responsible and responsive bidder for the work; and
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1, The City Manager is hereby authorized to enter into a contract
with Teleswtich Technologies for the installation of the infrastructure cabling for a VOIP
system in an amount not to exceed $19,495, to be charged to Account #001 - 1320 -513-
4125, with a current balance of $62,670.49. A copy of the contract is attached
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this -17 day of January, 2012.
ATTEST:
CITY CLERK
. ....e,.� • •�
�I r
Page 1 of 1
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Palmer:
Commissioner Beasley
Commissioner Harris:
5 -0
Yea
Yea
Yea
Yea
Yea
South Miami
4 S R y
CITY OF • • SOUTH CITY MANAGER f z
INTEV�OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the �Ciity�Commission
From: Hector Mirabile, PhD, City Manager l it
Date: January 10, 2012
Subject: A Resolution authorizing the City Manager to purchase
infrastructure cabling required for a planned BP telephone
network so the City can establish a multi -site data network.
Background: The City continuously has issues with the existing phone system. The City's
existing Nortel telephone system is extremely outdated and parts for the existing
system were discontinued by the manufacture. In the event that the City is in
need of parts, the city is required to purchase refurbished parts, and even then,
they are expensive. Moreover, current discussions with the City's telephone .
consultant indicated that obtaining refurbished parts will become more difficult in
the very near future. Lastly, the exiting Norte[ telephone system infrastructure is
not covered by any warranty or maintenance agreement, obtaining such warranty
would be too costly, if possible at all.
The City has future plans to purchase a Voice Over IP telephone network. A
VOIP system delivers voice communications and multimedia sessions over
internet protocol networks (l P) such as the internet. Prior to installing the VOIP,
a fiber optic network and associated connectivity requirements needs to be
established for all City facilities. The VOIP telephone system is anticipated to
cost approximately $80,000 in addition to the required cabling expense of
$19,495.
A market research exercise was completed for a VOIP system and it appears the
City's most cost effective option is to piggyback off an existing contract with the
City of Pompano Beach. The City of Pompano Beach negotiated a VOIP system
with Teleswitch for an estimated cost of $496,609. The City's future system is
expected to be much smaller but will take advantage of pricing discounts
negotiated for a much larger system. Enclosed is the City of Pompano Beach
Resolution #2011-5 authorizing the execution of a master sales agreement with
TeleSwitch for your review.
Three vendors were solicited and on -site inspections of City facilities were
scheduled so each vendor could provide a representative quotation. The low
bidder, Teleswitch, is recommended for the award. The quotations are
summarized below:
VENDOR
QUOTE
Teleswitch
$19,495
Tri- County Communications, Inc.
$19,773
ASE, Inc.
$27,675
Contracting with TeleSwitch for cabling provides the City with an additional
benefit. TeleSwitch will act as a single point of contact who will be accountable
for not only cabling but for the entire planned VOIP system. This eliminates
multiple contractors who can deflect responsibility when service issues arise.
Expense $1%495
Attachments: Resolution
Cabling Quotations
City of Pompano Beach Resolution #2011-5
Date: October 25, 2011
Job Name: City of South Miami
6130 Sunset Drive
South Miami, FL 33143
Attn: Dennis Deblois
Sales Rep Robert Plessett
Prepared By: Douglas Landau
Surveyed: Douglas Landau
Scope of Work
Overview:
Voice & Data Drops Per Walk Through:
Provide a complete certified IP voice infrastructure utilizing Plenum and PVC Category 5e cable
for all new IP telephones. Count is per walk through on 9/22/2011.
Below is a detailed count of required cable drops.
The total IP Telephone Cat5e drop count: 153
Main Building:
System and Server will be located in upstairs server room. System switches will go on supplied
wall rack where new patch panels will be installed for new second floor cables. There are 40
cables on the second floor. A fiber cable will need to be run in the existing 2" EMT conduit that
runs between the 1st floor and the 2nd floor. The first floor cable will be run to the south end of
the hallway and placed in the existing racks — plenty of space as the switches for the first floor
will be installed at that location as well. There are 50 cables on the 15t floor. The closet where
the SL1 currently resides cannot be used as they want the two systems up simultaneously and
the existing closet has no room to put up any new cabling. All existing voice cables are to
remain and all plates will be switched for a one port upgrade all existing jacks will be utilized.
Central Services & Planning:
These offices share a wail. Central services currently is run with direct cables from the 1st floor
server room in the main building. Planning has their own IDF and the network and is being fed
by fiber from the first floor server room. There are only two strands of multimode fiber to this
IDF. The recommendation is to create a V -Lan with the existing fiber as to save cost - no
additional fiber will be run. We will run central services and planning from this IDF and all new
cable will terminate at the IDF. There are 18 locations between these building and all cable is
surface mounted as this is a historic building. It has been OK'd by the client that all cables will
be white and strapped to the wall near the existing cables — NOT in wire mold.
Teleswitch Technologies 2920 N.W. 109t' Ave. Miami, F133172 - Phone (305) 593 -9292 -
Fax (305) 593 -9220 www tele, 4 .d+ -om
Parks and Recreation:
There is an equipment rack that will hold all new cable requirements. All cables on the 1 St floor
run to the 2nd floor. There are 20 locations in this building.
Sanitation:
They have plenty of rack space and a battery backup. The motor pool about 400 plus feet
away there are currently 3 Norte! phones. Cables to these phones are strapped to the wall —
outside. What is recommended that these phones be replace with ANALOG phones. off the
Shoretei. To run new cable and protect it will be cost prohibitive. Also the distance is greater
than 325'. There are 15 locations in this building.
Labeling & Certification:
All cables shall be labeled with cable number, patch panel number, and rack number at both the
MDF location and the seat location. All cables shall be certified to category 5e data speed
standards as well as a CD containing all results will be delivered to the customer upon
completion of the project.
General Conditions:
Teleswitch will provide a project manager who will oversee -all labor and provide project
management reports.
Work Outline:
Above is a complete schedule of all labor and materials to complete entire scope of work per
request for proposal date 9/29/2011.
Special Considerations:
This proposal has been prepared assuming all core drills and sleeves will be provided by others.
This proposal does not include mounting, cross - connection or programming of customer
provided equipment.
This proposal has been prepared assuming that the building's maintenance department will
provide access to the riser for feeder cable.
Warranty
Teleswitch provides a five-year warranty on workmanship. The component manufacturer
provides the hardware warranty for faceplates and inserts. Teleswitch will assist in processing
warranty claim if requested.
Teleswitch Technologies 2920 N.W. 109" Ave. Miami, F133172 - Phone (305) 593 -9292 -
Fax (305) 593 -9220 mmnK teleswitch com
Pavment Terms:
Payment shall be made upon receipt of invoices which shall be submitted every 30 days of
progress and upon completion of each phase. Unless otherwise stated, any charges made on
open account are due in full within thirty (30) days. No open account shall be claimed unless the
City Manager signs a copy of the proposed change order or proposal for extra work.
This agreement contains the entire agreement of the parties and no modification or amendment
of any terms or provisions of this agreement shall be valid or binding unless it complies with this
paragraph. This agreement in general, and this paragraph in particular, shall not be modified,
amended or waived by any act or omission and may only be amended in writing signed by both
parties. The waiver of any breach or default of any of the terms of this Agreement shall not act
as a waiver of any subsequent breach or default.
Upon acceptance of this work order by the customer or its agent, as evidenced from his /her
signature herein, the customer acknowledges these terms of service. In the event litigation
becomes necessary in regard to collection or any other dispute that may arise as result of this
agreement, Miami -Dade County Florida will be the proper venue for such legal action.
Proiect Schedule:
Teleswitch will commit to full adherence to your project schedule. Your project can commence
within ten days from execution of this agreement. Execution of this agreement requires that the last
page of this Scope of Work be signed by an authorized employee /officer /agent of City of South
Miami and that a copy of the signature page has been received by Teleswitch. The work shall be
completed by
Arbitration:
All claims, disputes and other matters in question between the parties to this Agreement arising
out of or relating to this Agreement or the breach thereof, shall be decided by mandatory and
binding arbitration. The rules of discovery in civil matters shall apply and the arbitrator is not
empowered or authorized to look beyond the terms of this agreement, or any amendments
thereto, or to modify its terms in any way and he shall be required, as part of his or her powers
and authority, to follow Florida law. .
Indemnity:
Teleswitch shall indemnify and hold City of South Miami, and its officers, directors, agents and
employees, harmless from, and against any and all claims and liabilities, including, without
limitation, contractual liabilities, damages, losses and expenses, including but not limited to,
attorneys' fees, arising out of, resulting from, or related to the work by Teleswitch, or any of its
employees, subcontractors and agents.
Insurance:
Teleswitch agrees to purchase and maintain, at all times during the effectiveness of this
Agreement, comprehensive general liability insurance, employer's liability, worker's
compensation insurance and property damage insurance consistent with the insurance
requirements of the City of South Miami, with the exception that the umbrella, coverage need not
exceed two (2) million dollars.
Teleswitch Technologies 2920 N.W. 109'x' Ave. Miami, F1 33172 - Phone (305) 593 -9292 -
Fax (305) 593 -9220 www.teleswitch.com
Total Investment:
The total investment for your cabling system, as described in this Scope of Work and as
delineated on the attached pricing schedule will be $19,495.00 and is inclusive of all labor, and
materials.
TeleSwitch Technologies
Authorized Signature Date Name
Acceptance:
uthorized Signature Date Name
City Manager
Attestation
By:
City Clerk
Read and Approved as to Form,
Language, Legality and Execution Thereof:
By:
City Attorney
Teleswitch Technologies 2920 N.W. 109" Ave. Munn, Fl 33172 - Phone (305) 593 -9292 -
II
PREPARED FOR
TOWN OF SOUTH
Structured Cabling Infrastructure
(90) IP Telephone- (1) Category 5e Cable run -Plenum rated cable -Terminated on Leviton Category
Se Data grade inserts Installed in modular furniture or wall plate. Number of ports to be site determined.
Color of wall plates and jacks to be customer specified. All cable includes, termination at location and
IDF /MDF, All materials including jacks, cables and faceplates and all required labor. All cables to be
tested and certified to category 5e standards.
(63) IP Telephone- (1) Category Se Cable run — PVC rated cable - Terminated on Leviton Category
Se Data grade inserts installed in modular furniture or wall plate. Number of ports to be site determined,
Color of wall plates and jacks to be customer specified. All cable includes, termination at location and
IDF /MDF, All materials including jacks, cables and faceplates and all required labor. All cables to be
tested and certified to category Se standards.
Fiber Cable — Main Building I" floor to 2 "d floor
6 Strand multimode 62.5 micron fiber cable run between 1a` floor MDF and second floor IDF. Cable to be
Run in existing 2" EMT conduit.
MDF & IDF Equipment - All equipment Is to be UL Listed
(2) Leviton Category 5e 48 Port Data Grade Patch Panels — Installed
(4) Leviton Category 5e 24 Port Data Grade Patch Panel - Installed
(1) Quest Swing Out Wall Rack --16 RMU- 18.75' Depth — Standard 19" — Installed on wall in server
Room specified location
(5) Panduit - 21.) Double Sided Horizontal Cable Management - installed in rack
Misc & Permit Fees
Low voltage permit fees and labor to pull permit & inspector coordination
All misc Materials - Including but not limited to - Blocks, Brackets, Plenum Tie Wraps, Shots, hangers, etc.
Teleswitch Technologies 2920 N.W. 109'h Ave. Miami, F133172 - Rhone (305) 593 -9292 -
Fax (305) 593 -9220 www.teleswitch.com
El
FfATUBES
k•,u'udes'.Rek�pn kstzk- dinp(�J.'
i', 4ieiss !TiG,&Kapde569d'ni�6�sFor
t iQ =siyl e ftlC teimmaGOiis'.
P•aha14nili lelbn CJhei¢a} Se +ccnnecfoF (dx'<j.
kwrtiiruebn tibelrtg ai9.s:
sTnraDa�nt: cans nuauc
G'iatnax5es}ren cmapune maatcr eixeei tie Categxy
sklow Emvme-nerds for cli 0Wfd mpnwii,(egf
pjtohin�ii6e pertgEW MM2 and isOgt 11601 -ti. 11 Compcitenr.czN"Fdrilli an3 ACA rttglifsTEnlc.
PIiYSIClaL SPEEIFICA'fiDldS
prnersa+si 24�6ut t rT "H x. t9'%VX35`O
461yx,i35Hz R'lk 35"0
cap e 24- andasy�t
3Apleii3ls; IIfO.E&,,.ste?$ 041M.badd P,C&and OmfiK
oDiip6W6are td[ kijl94VO
0t:$MGFt CONSICIf,. m11.ks
ix'im YO.,cn bil.wf. araxc
ltolaiis do i9' equipriint rats
i� oije�d c� 24.4$- Fmitcrsdguralidn3.
prelgitixl iiidi back G�yvmak Giteryry Sex- mreeclori
Wn
t*lARR1JVFti INTandVfllj[ON
kra mlryot.tevAon p�rslp'nrtarNes, k�6n b
uwr<Vi��d�awk�ay.
nx tlECrttgnx �pe4 specs k:e (,1zq Elea i+dsF
Teleswitch Technologies 2920 N.W.109v' Ave. Miami, Fl 33172 - Phone (305) 593 -9292 -
Fax (305) 593 -9220 www.teleswiteb.com
t*lARR1JVFti INTandVfllj[ON
kra mlryot.tevAon p�rslp'nrtarNes, k�6n b
uwr<Vi��d�awk�ay.
nx tlECrttgnx �pe4 specs k:e (,1zq Elea i+dsF
Teleswitch Technologies 2920 N.W.109v' Ave. Miami, Fl 33172 - Phone (305) 593 -9292 -
Fax (305) 593 -9220 www.teleswiteb.com
FFA7Ul@ES,
EuArdes'Refentan t'rxce'ftidlriolatjf'
IkObi a! MRA andTsGa6isiriq lakrL- fa 116aiy'z 1QC
temminrtnns:::
Rtc?akFem Y3 dd(gaal! TiAjgA GtIC"- Ar�npz46eoaar
mo oz?Epvia6an m"atvs Fci r�rtemiinatiai.
PYratnn 7srei5dzsiknedto mcimiie
sc45aa-5ngar�d to speed 41 60&06ft:
STANDARDS COMMAKE
q1*jA1 . t'% 554 5yon mn k1*' mee c me d 9'4 Cghp'n
Se sfa rneiimcpe
&& ad. i5oAEC m1561. Cmn c&N per
cUtis o -
zr ACAccti�vaerdHiCS
PIIYSItkL SOielptWMlOOS
Dsne(exrir .8&S"Hzb35!Nz1211 "D
PharenoG Canr te¢Hmp�if,, &c etsdorrt
Aft ia1w U1. 94V-' sodag tide wota s 11
ore hgk 9'1a, I mpp�fi saw allay. €+1df8
Vhfi 50.:inlao+nfies cF Wd wei 1L1b
rniao ( r
6f for ttg elx�
oRhs
16 mm dEtie s
ide,
f A '
WARRANTY INFDRMAT16td,
Porn av� oi'iis7tcr, produdwiir!n4�g ��Jo
tawrl Mnntiri7i 'cualamrnN!�!R�tY.
Telesv4tch Technologies 2920 N.W.109`s Ave. Miami, F133172 - Phone (305) 593 -9292 -
Fax (305) 593.9220 www.teleswitch.corn
Piwides du aWactiwe endidghly heacignal haruonml pathway
fpr hcvds.M ;YMU adta agpticabaas using cmez, cappea
as raptir dp57es Pglchsads myelsoha rdl�dimthe
5eckot 8leracktfi.r h The 6eitged paseopughgat After
rowpg the raided pr cards, s%.PF,''snap- the PingedcMrfar
a atazn,proiessvcnal eppaasnre
"..ttigle- sideddeeApijr!wte pack curds
' Sjautr$•tided,ilesgn3 Rarage parefievde and preieisa
cables "
w ices5elVanpdCag6'slYeen.a ysc ie;tbn fm'g secSan to mere awmplefe
en...
� Paraded aebx- gctdafinyershrisam proper cable 8era1 and
wjtaujadd.waai,
or snap -m finiged cmiis create a profess"twel Mak.
'L Pe tFaIDaeX
4'AhD��"
F
395247q:
4 ..'
..5,
'a"ym99,.t�'*✓
ck%.nX=
G0; '
•.ate
1:¢7B`'. Cffi�$':
Plsk;, "„
Tib'; ;•.
M1tr�l ,,:fir.
� taWX11TYW
x3tAf11, Q1'dF v:
1 60:.,>
•_
391 -717.
:,.Gj:3Ttl..
439(I((471
..67'
�•..
1Q
¢!73 -71A,
',.47130:77!
11A)O51791.
iGS
MW"M"enrUlnnaa:
Pe .
,7G.,.
'3137719
'gat-T
79Q7(T13m,Zi
757
'45.
76i.
72':
21x6 -ii9
Si39 -jTJ
Eb3H�fL2}
,7Q
'�awl<}7X1 ":
Sa'
3G
78M19XtLUT "H ILPI
V @,
arFi4F}9';
13Wx646'DX711MII,R¢Y ,'
Fb.
3IXIli i9">
�39>2?19
'3'+3._ 07Z!
15.276 „?d51
gii
4.G5'. -.
1,3i'
eQ'
32ii 3p 3W
3'fl, 1-Ta
24 Gteepe j
V
77(
.EQ'
�
1.
39s�3379
�1 -4,Y7!
d <d.Cf,6�`
61crN9ka1
ptaM7r4.a1
G171 S:knkl.
T9
GF'
� :'
33:>o-319
J73
7tbE[P.�ZE1.
153
93„
75'
'.7&61pi C?Ei)
ZdZ
ur
1, its'
Via}
Il!. ala'J
'3537317
7A31-721
19D9,12303k)
F,i
162,
32?
(P9�•'r7
perr11/�7
3i24(526[.7y
413
�2tL'
-
.2l>)...
cs,-�31�aE"az:•��is
WM
a te'
M
-,a'Y:
3Z7'a 749.
•;ITT&A9
'- a173Y72r-
tida�A {2T7(/QA
- a „67..v
�t�?<'"�.Q
'a037 Pig
717`}j TY7
(1325
(17x87
t"b�. 6x"`”
f5''�^•��,//',�S4
S4.T.y
Rn^Y.SA
3 2R
DIP
.::1067'Ai.4
30"ni' 773
(jygt,
tila8l
a `�
"e
�x3ivT��'6:4
;'3'i"'0i 719
;; al5z9p73:.
3.a6p391'
275¢19]
aT609i 2:"l,}S15L7
.
5D '
431
i T®
3197 T23
'
4F3L5,
(77431
1137.31
dititii
.......
-;�.
� II
Teleswitch Technologies 2920 N.W.109c` Ave. Miami, F133172 - Phone (305) 593.9292 -
Fax (305) 593 -9220 www.teleswitch.com
# c' fSY✓`P<R�"" 5`1T✓` %4�% '��d'".l'kCX �3.�'K'Sen
7159,779,:' :' 19Vfx11.'T.CDY16t1U, g4yY..;
••• .• .y
G0 ': .
395247q:
•••ZBVfxii "?:' xlf4%PX...'^
GW .'.
, 305Et7i9:'
.'1rfWxiiTi5t X2FR91(0a9 `'
G0; '
',;�5ak7zt;,
'2lY( ;1/.73DY2,KSat5
Plsk;, "„
Tib'; ;•.
'71631•..79.,..
� taWX11TYW
x3tAf11, Q1'dF v:
1 60:.,>
.':3591713'.
21WX17.7d9x3}Fy91, 0ak;.i,
7IDi .,:
°s . M)L
'X-
n
uTSpy' N $
:2075715:
19WxR8. Ux tiIMU.CJ¢t .:
211F
MW"M"enrUlnnaa:
Akin
24]
. ..737723.
ZiWZ573;D,X2AMU ., ¢t };.
'45.
. X37131- 119:..,
/9WXSfd'tli3affdU,E1¢t: �
_:41b..,'.
' Mat -m::
- 31,?d.9d79',;'
z1Wx>itasxaru+u5¢t:
H,WZQ3i"DZ ShM1,sart '.. .'
sro':;..
1fle
'�awl<}7X1 ":
73WZ &�'7[)RAl.lia[X.
:31b':
78M19XtLUT "H ILPI
V @,
arFi4F}9';
13Wx646'DX711MII,R¢Y ,'
Fb.
3IXIli i9">
19Wx6A(DXZfNUEIi+t':
-50
23wxti44DxafMU,rO¢t
4.G5'. -.
Teleswitch Technologies 2920 N.W.109c` Ave. Miami, F133172 - Phone (305) 593.9292 -
Fax (305) 593 -9220 www.teleswitch.com
saerx��ra.
'
."a+."t�88, mss% ..'8aP`A'
Wµ/972d3{Q
'7l
"i9�„{'j
'f3RU
188¢(;
1CN79�
-18fP
', 23':
mtt9' -a>
:1 ^R=
`s a6ik•,
e001�'
ax,;
55u'
�wr-
:. fz:
I RGSR&%Untti'�
}'JEY} "e! WJy" F fia`M,4" 1 {. iA\ aw. •�... 4CVVUaY Y�(i L.yY�S -Y,-1' � {+"_ tl � S � S `4.. i(+Y�T]`,."".'i
."a+."t�88, mss% ..'8aP`A'
went
,FraanB�?!
t4iECgpxly
e001�'
ax,;
55u'
�wr-
:. fz:
1eo8: ; , ps; Az..; <.
`44r
Mum
�k",
<9.�5
1.
1 iw ''
4$
4,2L:
YM,Kj ffo
Wlr-.
': MW
':Ir,
.?.a18v 1A!, 42' -.:
45
1 18tii'
i;
."a+."t�88, mss% ..'8aP`A'
went
,FraanB�?!
t4iECgpxly
us�aoxti'.z
55u'
ms :�
a'
'220mf'.
Cduost MOrrJfdCty.Cr?� wwwrgIF.com
22
Teleswitch Technologies 2920 N.W. 109"' Ave. Miami, Fl 33172 - Phone (305) 593 -9292 -
Fax (305) 593 -9220 www.teleswiteb.com
TELECOM &DATA
5tr uctured Galiling Sysfzms
PROPOSAL— City of South Miami
6130 Sunset Drive
South Miami, F133143
RE: Structured Cabling for VOIP
Job No. 41349
Date 12/15/2011
Rev 1
Introduction- ASE Telecom & Data Inc. (ASE) would like to thank the City of South Miami for
the opportunity to provide this proposal for the installation of the cabling needed for the Category
3 structured cabling for VOIP system within the South Miami facility located at 6130 Sunset Drive
in South Miami, Florida. The purpose of this proposal is to detail the necessary scope of work and
associated labor and materials needed for this job.
Scope of Work - Installation of a total of one hundred eleven (I 11) Category 5e cables.
• ASE will furnish and install thirty six (36) Category 5e cables within the City Hall
I' and 2 "d floor.
• ASE will furnish and install thirty seven. (37) Category 5e cables within the Police
Department I5t and 2 "d floor.
e ASE will furnish and install three (3) Category 5e cables within the Central
Services facility.
• ASE will furnish and install ten (10) Category 5e cables within the Sylvester
building.
• ASE will furnish and install eleven (11) Category 5e cables within Public Works
building.
• ASE will furnish and install fourteen (14) Category 5e cables within Parks &
Recreation department's I" and 2 "d floors.
Fiber Optic — Installation of four (4) 6 strand multimode 62.5um fiber optic and terminated each
strand utilizing SC connectors.
* ASE will furnish, install, terminate and test one (1) 6 strand fiber optic between the
City Hall Building I" floor closet and the Sylvester's IDF.
• ASE will furnish, install, terminate and test one (1) 6 strand fiber optic between the
City Hall Building 1 ' floor closet and the Police Dept's 2 "d floor. This cable will be
terminated within an ASE provided LUI mounted onto to ASE provided wall mount
rack.
• ASE will furnish, install, terminate and test one (1) 6 strand fiber optic between the
Admin existing rack and Motor Pool's ASE provided wall mount LIU.
Voice Data - Fiber Optic
8545 Northwest 29' Street Doral, Florida 33122 • Tel. (305) 471 -9888 Fax: (305) 470 -9666 www.asetelecom.com
Workmanship — All components of this installation will be installed in a professional, neat,
workmanlike manner. Furthermore, all facets of this installation will be completely compliant
with City of South Miami standards, and guidelines:
1. Modular furniture will have adequately sized communications poles, raceways, and knock -outs
to accommodate cable routing and faceplate installation/termination.
2. ASE assumes that the cubicles will be fed via power /communications poles. Prior to the cable
installation ASE will require drawings detailing exact pole locations.
3. ASE will not be responsible for short cables should initial communications pole locations be
relocated after cable rough -in.
4. ASE will not be responsible for low voltage inspection issues if they arise due to the
installation of customer specified /supplied products that are not UL listed. The customer will
be responsible for any /all additional material, labor, and/or freight charges associated with the
replacement of items in question.
5. All floor poke - through fittings supplied by others must be adequately equipped to allow for
cable passage or termination of chosen manufacturer's jacks.
6. Unless otherwise noted, ASE will not be responsible for extending the LEC (BellSouth/AT&T)
demarcation point from the building entrance to the customer's telecommunications room.
7. This project has been bid using regular time hours (Monday through Friday, 7:30 a.m. — 4:30
p.m.) unless otherwise specified.
8. This proposal does not include union labor.
9. TRs will be ready (tile, drywall. backboards, lighting, ventilation, paint, dust -free environment,
etc.) for ASE to perform its rack installation, cable terminations and testing three (3) weeks in
advance of the project turn -over date. ASE will require adequate, unencumbered space to
work within the TRs.
10. ASE will not be responsible for delays in completion if said delays are caused by other factors
(change in scope of work, construction, furniture delivery delays or acts of nature (hurricanes,
floods, etc.).
11.1f ASE is delayed by others, overtime labor may be required to get back on schedule.
12.ASE will not be responsible for material or labor unless it is mentioned within the scope of
work provided within this proposal. Additional materials / labor required because of a change
in the scope of work will constitute possible change orders resulting in potential additional
costs to the customer.
11ASE will not be responsible for the removal or disposal of any existing cabling, unless
otherwise specified within this proposal.
14. All changes to this proposal must be agreed upon in writing and signed by both parties.
Customer must provide either a purchase order or a signed change order prior to
implementation of agreed upon changes. Depending on the extent and quantity of change
orders, additional time may be required within the project schedule to complete the work.
Voice •
Data
• Fiber Optic
8545 Northwest 29th Street Doral,
Florida 33122
• Tel.
(305) 471 -9888 • Fax: (305) 470 -9666 • www.asetelecom.com
15. Unless specified within this proposal, ASE will not be responsible for installing blank plates on
any outlet box designated for voice and/or data cable that is not being utilized.
16. All conduit supplied by others will be provided with a pull string and be free of obstruction.
17. The proposal is based on the assumption that ASE will have adequate time prior to ceiling grid
and ceiling tile installation to install and properly support all cabling.
18. Pricing is valid for a period of 30 days. Due to the cost fluctuations in copper and polymers
used in the manufacturing of communications cable, ASE cannot guarantee pricing for longer
periods of time.
19. Portions of this proposal are based upon quantities provided by the customer within the RFP or
Floor Plan document(s), if awarded this project, ASE will meet with the customer, prior to
commencement, to discuss the scope of work, verify accuracy of the blueprints, and confirm all
quantities, room layouts, colors, etc. Changes, if any, could result in a fluctuation of cost.
20. Cable support systems will be installed with powder actuated tools during normal working
hours.
21. ASE will not be held responsible for spray -on insulation should it become dislodged while
support pins are shot into the concrete floor / roof above. ASE will use due care to minimize
the amount of support pins required. ASE advises that this insulation be sprayed on after
ceiling supports are installed.
21 The MTER and each TR will have a grounding bus bar installed with a good electrical ground.
Each TR must be bonded to one another with a properly sized ground conductor, provided by
the customer's electrician.
23. Prices are based on the unbroken continuity of Work at site. All crew rates established in
advance of work are for a specific complement of workers and equipment and are subject to
revision when a change order requires an expansion or reduction of crew size.
1. Unless specified, this proposal does not include costs associated with obtaining and
providing bid and /or performance bonds.
2. Customer will provide a representative who will interface with ASE on all project issues.
3. Customer will provide detailed drawings, which will include exact termination locations
for all stations.
4. Customer will provide complete access to all areas of the building to complete this project
in a timely fashion. The Customer will be responsible for providing security, at no cost to
A,SE on the project site if required.
5. Customer will provide a locked room for storage of materials and tools. ASE will not be
responsible for materials stolen,-damaged, or vandalized on the Customer's work site.
6. Customer will provide adequate vertical passage with sleeves between all floors within the
TRs and open office poke - throughs.
Voice • Data • Fiber Optic
8545 Northwest 296' Street Doral, Florida 33122 • Tel. (305) 471 -9888 • Fax: (305) 470 -9666 - www.asetelecom.com
7. Customer will be responsible for the installation of all pathways to and from the proposed
MTER/TR to the locations as per the drawings for this project.
8. Unless otherwise noted, the Customer will be responsible for plugging in all the patch
cords at the MTER/TRs and workstation side. "Upon request a proposal to perform this
task may be obtained.
9. Unless otherwise noted, the Customer will be responsible for installing networking
"hardware within the equipment racks. ASE shall not be responsible for installing any
electronics (hubs, file servers) and /or UPS systems. These items shall be furnished by the
Property owner or the customer. This will include all software and start -up of systems.
*Upon request a proposal to mount any Networking hardware may be obtained.
10. Unless otherwise noted, the Customer will be responsible for cross - connecting the
telephone extensions from the PBX to the horizontal voice station cables.
11. Unless otherwise noted, the customer will be responsible for installing W painted, fire -
rated plywood backboard(s) within the Telecommunications Room(s).
12. At all outlet locations, Customer will provide (at a minimum) one (1) W conduit stub with
an electrical box. Larger or multiple conduits may be required if the cable quantities and
diameters dictate.
13. Customer will be responsible for providing a suitable pathway, such as a conduit / sleeve or
covered trough, across all hard ceiling areas and through any sound / fire -rated walls.
14. In rooms or areas that have hard ceilings, the Customer will be responsible for providing
conduit "stub -ups" routed to an accessible area.
15. The customer will be responsible for notifying ASE of any potential safety or health
hazards that may exist at the site, such as asbestos or other toxic materials. In the event that
potential hazards are found to exist during the progress of the project, ASE will stop work
and inform the Customer of such potential hazards. It will be the Customer's sole
responsibility to rectify such hazardous conditions until all applicable industry standards
are met.
16. Parking fees to park company vehicles while performing work at the customer's job site are
not included in this proposal and, if required, will constitute an additional pass through
charge to the customer.
Voice - Data - Fiber Optic
8545 Northwest 29" Street Doral, Florida 33122 • Tel. (305) 471 -9888 • Fax: (305) 470 -9666 • www.asetelecom.com
PRICING SUMMARY.*
Total Labor & Material $27,675,10
Payments of the Contract Price shalt be paid in the manner following:
30% Deposit due upon execution of contract.
30% Due upon Rough Inspection,
30%
Due
upon
Closet Termination & Setup.
10%
Due
upon
Final Inspection.
ACCEPTANCE:
City of South Miami ASE Telecom & Data, Inc.
Printed Name & Title Printed Name & Title
Signature Signature
Date Date
Voice - Data • Fiber Optic
8545 Northwest 29`h Street Doral, Florida 33122 • Tel. (305) 471 -9888 • Fax: (305) 470 -9666 - www.asetelecom.com
T.c.c.z,
Tri County Communications Inc.
35 S.E. 9th Ave
DeerfieldBeach Fl. 33441
954- 427 -4040 Fax 954 -725 -5600
NAME /ADDRESS
City of South Miami
6130 Sunset Drive
South Miami F133143
DATE ESTIMATE N0.
11/8/2011 2644
Page 1
PROJECT
ITEM
DESCRIPTION
QTY
COST
TOTAL
City Hall Cabling
Cat5E
Provide and install (24) CatSE Voice Outlets on Ist floor
24
95.00
2,280.00
for VOIP System as per Plan. Cabling will Terminate to
Ist floor Closet.
Cat5E
Provide and install (12) CatSE Voice Outlets on 2nd floor
12
95.00
1,140,00
for VOIP System as per Plan. Cabling will Terminate to
1st floor Closet,
48 Port Patch Panel
Provide and Install (1) 48 Port Cat5E Patch Panel.
1
325.00
325.00
Wiremold
Provide Wiremold for all Voice Drops Approx. (220
220
2.50
550.00
Feet,
6 Strand Fiber
Provide and install Approx. (250) feet of 50 Micron
250
2.95
737.50
Armored Multi Mode Fiber Optic, @ $2.95 Per Foot.
Fiber will be Installed from 2nd Floor Computer Room to
Ist floor IDF.
6 Strand Fiber
Provide and install Approx. (300) feet of 50 Micron
300
3.25
975.00
Multi Mode Indoor Outdoor Fiber Optic, @ $3.25 Per
Foot. Fiber will be Installed from Ist floor IDF City Hall
to the Sylvia Martin building, Providing Conduits are free
and Clear ofany Defects (Broken).
Terminate Fiber
Terminate Fiber @$35.00 Per Connecter:
24
35.00
840.00
Fiber Optic Panel
Provide (3) Rackmountable Fiber Boxes.
3
250.00
750.00
Six Packs
Provide (4) SC Style Six Packs.
4
35.00
140.00
Fiber Patch Cords
Provide (4) 2 Meter Fiber Patch Cords,
4
38.00
152.00
Police Department Cabling
Cat5E
Provide and install (8) Cat5E Voice Outlets on Ist floor
8
95.00
760.00
for VOIP System as per Plan. Cabling will Terminate to
2nd floor Computer Room.
C245E
Provide and install (12) Cat5E Voice Outlets on 2nd floor
12
95.00
17 t40.00
for VOIP System as per Plan. Cabling will Terminate to
2nd floor Computer Room.
48 Port Patch Panel
Provide and Install (1) 48 Port Patch Panel.
1
325.00
325.00
Wall Rack
Provide and Install (1) Open Wall Mountable Rack.
1
275.00
275,00
BACKBOARD
Install (1) 4x4 Plywood Backboard for wall Rack
1
40.00
40,00
Coring of Floors
Penetrate Computer Room floor IT' Conduit)
I
275.00
275.00
Y p
TOTAL
Page 1
T.C.C.I,
Tri County Communications Inc.
35 S.E. 9th Ave
DeerfieldBeach FI.33441
954- 427 -4040 Fax 954 -725 -5600
NAME /ADDRESS
City of South Miami
6130 Sunset Drive
South Miami F133143
DATE ESTIMATE NO.
11/812011 2644
.E
PROJECT
ITEM
DESCRIPTION
QTY
COST
TOTAL
Central Service's and Sylvia Martin Cabling
CatSE
Provide and install (3) Cat5E Voice Outlets in Central
3
110.00
330,00
Service's for VOIP System as per Plan. Cabling will
Terminate to rack in the Sylvia Martin Building.
CatSE
Provide and install (10) Cat5B Voice Outlets in Sylvia
10
125.00
1,250,00
Martin Building for VOIP System as per Plan. Cabling
will Terminate to rack in the Sylvia martin Building.
24 Port Patch Panel
Provide and install (1) 24 Port Patch Panel. -
1
175.00
175.00
Wiremold
Provide and Install Wiremold for the Ceiling area in
150
150
525.00
Sylvia Martin Building.
Wiremold
Provide and Install Wiremold for Work Stations.
t00
2.50
250.00
Parks and Recreation and Public Works
Cabling
Cat5E
Provide and Install (5) Cat5E Voice Outlets in Parks and
5
95.00
475.00
Rec, Office's, as per Plan.
Cat5E
Provide and install (3) Ca15E Voice Outlets in Public
3
95.00
285.00
Works Garage for VOIP System as per Plan.
6 Strand Fiber
Provide and install Approx. (300) feet of Indoor Outdoor
300
3.25
975.00
50 Micron Multi Mode Fiber Optic, Q $125 Per Foot.
Fiber Optic Panel
Provide (1) Rackmountable Fiber Box. Fiber Box will be
1
250.00
250.00
Install in Park and Rec, Data Rack.
Fiber Optic Panel
Provide (1) Wall Mount Fiber Box. Fiber Box will be
1
250.00
250.00
Installed in Public Works Garage.
SIX PACK
Provide (2) SC style Six Packs.
2
35.00
70,00
Terminate Fiber
Terminate Fiber @$35.00 Per Connecter.
12
35.00
420100
Fiber Patch Cords
Provide (2) 2 Meter Fiber Patch Cords.
2
38.00
76.00
Wiremold
Provide and Install Wiremold for Work Stations.
75
2.50
I87.50
12 Port Patch Panel
Provide and Install (1) 12 Port patch panel for Garage
1
125.00
125.00
Cabling.
12 Port Patch Panel
Provide and install (1) Rackmountable Patch Panel for
1
125.00
125,00
Parks and Rec. Rack.
Lift Rental
Provide Lift for (1) Day for Garage Cabling,
1
425.00
425,00
Community Center Cabling
TOTAL
.E
T, V [ C, I,
Tri County Communications Inc.
35 S.E. 9th Ave
DeerfieldBeach Fl. 33441
954- 427 -4040 Fax 954- 725 -5600
NAME/ADDRESS
City of South Miami
6130 Sunset Drive
South Miami FI 33143
DATE
ESTIMATE NO.
11/812011
2644
Page 3
PROJECT
ITEM
DESCRIPTION
QTY
COST
TOTAL
Cw5E
Provide and install (9) Cat5E Voice Outlets on Ist Floor
9
175.00
1,575.00
for VOIP System, Cabling will Terminate to Cabinet on
2nd Floor.
Cat5E
Provide and install (5) Cat5E Voice Outlets on 2nd Floor
5
150.00
750.00
for VOIP System, Cabling will Terminate to 2nd Floor
Cabinet.
24 Port Patch Panel
Provide and install (1) 24 Port Patch Panel
1
175.00
175.00
Coring of Floors
Coring of Floors Ist to 2nd Floor and Concrete Wall (2"
1
275.00
275.00
Conduit)
FIRE STOP
Fire Stop all Penetrations
1
100.00
100.00
Certify Drops
TCCI Will Certify Data Drops with Fluke DTX 1800
O.00T
Cable Tester.
Code Violations
TCCI will not be responsible for any Existing Code
0.00
O.00T
Violations.
Deposit
50% Deposit Due Upon Signing
0.00
O.00T
Warranty- Leviton
TCCI will Warranty all Leviton Products for a Period of
0.00
O.00T
10 Yews.
Sales Tax
6.00%
0.00
$19,773.00
Page 3
CITY COMMISSION MEETING - OCTOBER 12, 2020 - AGENDA NO, 2011 -01
REGULAR AGENDA — CONTINUED
APPROVED FIRST READING
17. P.H. 2011-06; ORD. NO, 2011 (PUBLIC HEARING I' READING)
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF POMPANO
BEACH, FLORIDA, ADOPTING A COMPREHENSIVE PLAN MAP AMENDMENT
FOR THE ISLE OF CAPRI RACINO AT 1800 SW 3m STREET; PROVIDING FOR A
DETERMINATION THAT A LOCAL PLANNING AGENCY HEARING WAS HELD
ON MARCH 24,2010; PROVIDING THAT A TRANSMITTAL AND ADOPTION'
PUBLIC HEARING WILL BE HELD; PROVIDING FOR SEVERABILITY;
PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE.
Note: PUBLIC HEARING SECOND READING DATE WILL BE DETERMINED
IN 2011.
(Staff Contact: Robin M. Bird)
APPROVED FIRST READING
18. P.H. 2011 -07; ORD. NO. 201 (PUBLIC HEARING I' READING)
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF POMPANO
BEACH, FLORIDA, ADOPTING A COMPREHENSIVE PLAN, FUTURE LAND USE
ELEMENT TEXT AMENDMENT TO AMEND THE LISTED USES FOR THE
ARVIDA REGIONAL ACTIVITY CENTER AND TO ADD USES FOR THE
REGIONAL ACTIVITY CENTER FOR THE ISLE OF CAPRI RACINO AT 1800 SW
3ao STREET; PROVIDING FOR A DETERMINATION THAT A LOCAL PLANNING
AGENCY HEARING WAS HELD ON MARCH 24, 2010; PROVIDING THAT A
TRANSMITTAL AND ADOPTION PUBLIC HEARING WILL BE HELD;
PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND
PROVIDING AN EFFECTIVE DATE.
Note: PUBLIC HEARING SECOND READING DATE WILL BE DETERMINED
IN 2011.
(Staff Contact: Robin M. Bird)
APPROVED FIRST READING
19. P.H. 2011 -09; ORD. NO. 2011-...4 (PUBLIC HEARING O READING)
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF POMPANO
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE PROPER CITY
OFFICIALS TO EXECUTE AN AGREEMENT FOR CODE COMPLIANCE
SERVICES BETWEEN THE CITY OF POMPANO BEACH AND CALVIN,
GIORDANO & ASSOCIATES, INC.; PROVIDING FOR SEVERABILITY;
PROVIDING AN EFFECTIVE DATE.
I
(Staff Contact: Brian Donovan)
ADOPTED
20. RES. NO. 2011 -5: A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF POMPANO BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
PROPER CITY OFFICIALS TO EXECUTE A MASTER SALES, SOFTWARE
LICENSE AND SUPPORT AGREEMENT BETWEEN THE CITY OF POMPANO
BEACH AND SWITCH TECH INTERNATIONAL, INC. D /B /A TELESWITCH;
PROVIDING AN EFFECTIVE DATE. (City Cost: $496,609.32)
(Staff Contact: Gone Zamoski)