Res No 017-12-13574RESOLUTION NO. 17 -12 -13574
A Resolution authorizing the City Manager to permit Perfect Balance
Martial Arts and Fitness to hold its 15f Annual Chinese New Year event on
January 28, 2012, in the South Miami downtown area on Dorn Avenue,
WHEREAS, Perfect Balance Martial Arts and Fitness has submitted a Special
Event Application; and,
WHEREAS, the applicant has requested permission to hold its event on January
28, 2012; and,
WHEREAS, the applicant has paid $600 deposit, $60 application fee, $560 for
Police services, and for the proposed street closure, a minimum fee of $150 (98 linear
feet will be closed on Dorn Avenue), and $175 for 7 meters at $25.00 per meter per
day; totaling $1,545.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to approve the I" Annual
Chinese New Year event to be held on January 28, 2012, in downtown South Miami on
Dorn Avenue, sponsored by Perfect Balance Martial Arts and Fitness.
Section 2. If any section clause, sentence, or phrase of this resolution is for any
reason held invalid or unconstitutional by a court of competent jurisdiction, the holding
shall not affect the validity of the remaining portions of this resolution.
Section 3. This resolution shall become effective immediately upon adoption
by vote of the City Commission.
PASSED AND ADOPTED this 1 7tlday of January , 2012.
ATTEST:
CITY CLERK
APPROVED:
4�1 A
MAY R
COMMISSION VOTE: 5 -0
Mayor Stoddard: Yea
Vice Mayor Newman: Yea
Commissioner Beasley: Yea
Commissioner Palmer: Yea
Commissioner Harris:.> Yea
South Miami
AIFAmeicaCiiy
CITY OF SOUTH MIAMI 1 f
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor & Members of the City Commission
Via: Hector Mirabile, PhD, City Manager
Via: Carmen Baker, Chief Coordinating Officer /Code Enforcement Manager
From: Maria E. Stout -Tate, Special Events Coordinator IR
Date: January 17, 2012 Agenda Item No.:
Subject: A Resolution authorizing the City Manager to permit Perfect Balance
Martial Arts and Fitness , to hold its 15Y Annual Chinese New Year event on
January 28, 2012, in the downtown South Miami area on Dorn Avenue.
Background: Perfect Balance Martial Arts and Fitness has submitted a Special Event application
to hold its 1 st Annual Chinese New Year event on January 28, 2011
Perfect Balance Martial Arts and Fitness is a local business which is formulating
their services to hold an annual event to highlight the downtown area, by bringing
families together to enjoy what the City has to offer to its residents through
celebrating the Chinese New Year. This celebration will hold various activities and
musical. venues in assoeiation with the Chinese New Year.
The applicant paid a deposit of $600, and an application fee of $60. In addition,
the applicant has paid $560 for Police services, a minimum fee of $150.00 to close
a portion of Dorn Avenue (98 linear feet), and $175 for 7 meters at $25.00 per
meter, per day; totaling $1,545.00.
Perfect Balance Martial Arts and Fitness would like to make this event an annual
one; as established by other entities throughout the past.
Expense: $1,545.00
Account: Not Applicable
Attachments: proposed Resolution
111111111111111 1:111111 1 11
This section of the permit application is intended to provide the Special Events Permit
event. Information you provide in this section is public information and may be us
Miami's Calendar of Special Events. Application must be submitted no less than
effective date of the event with all required documents.
TYPE OF EVENT: r—] Filming ❑ Charity
NAME OF EVENT:
0 Promotion Other:
[] Celebration
LOCATION OF EVENT: , 1`>%. dk,. `� .J ::5F,— ,
0 2012
prior to the
(Please note: write complete mailing address, as well as name of any buildings and /or parks if applicable)
Is this an annual event? ONo r—] Yes if yes, this is the annual event, previous date
EVENT DATE(S): 3pmvrGZy ]� EVENT DAY(S):c�'r c+an
r
4CTUAL EVENT HOURS: ~co -4A. a r ./p.m. UNTIL: P.M.
(Please note: event may not begin earlier than 8 a. m. or end later then i 1 p.m. in residential areas, or midnight in commercial areas)
4SSEMBLY DATE(S): of -avr4 >a SETUP /DOWN TIMES: 1kpg a.m. /p m. t, a.m.fp.m.
ANTICIPATED ATTENDANCE: TOTAL EVENT DURATION: hrs t3 mills
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mail: ,(40t .
Name:
Title:
Cell /Phone:
Email:
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The applicant for the Special Event Permit must be the authorized representative of the organization /business conducting
the special event: This person must be available to work with the City's Special Event Permit Committee throughout the
permitting process. A professional event organizer, or other representative, may apply for the Special Event permit on
behalf of the organization /business.
�x r
NAME OF ORGANIZATION: - t�1 �c.u_
ADDRESS OF ORGANIZATION:
OFFICE TELEPHONE: 3�4 u., big -- Zucts' FAX:
Ib u h �' < YY"�trg'vy�. ryy.� V44/M''plg.�.vgp'� J FF�+Y�t p1p '1I ".pg �p �axu 'a}{��w g^Y Y {'!:; r^ pb�t'p.✓�:g 5l $/ px'y=.. 4M�'h fi�dy'r''" � .j.. ,etf!'y�5„'t D�
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PRESIDENT: b" • A6"d
ADDRESS:"
SECRETARY:
PRES..PHONE: 'C - b 's - 94 HY EMAIL q, wsg Niece I grraea) .c
SEC. PHONE:
EMAIL:
`, LE�C3'i?O,%•�"53 ®Il'i�11��'6 Yip) F\ 5 .�, 5 iV Yd' 4y 'p,�s�±? ��"a'F .I'iWG":3 S'.�^i 3�J+ k Y %.. S f S J `� "`1.G Y�
C. a+ ±�,��{ ��d so �, Et( �x o ?�,!'�Y ks �L -�"d �' < ,q��J�yY1u,1V`� de '§j ^.oRY '2 'yljN,lr�S� � n�°`•.�".E%.. * °H.
If the organization is a tenant and /or renter of the event location, please have the property owner complete the following:
Applicant/Organization owns the event location
give permission for the Applicant/Organization to use my property.
Comments:
Property Owner's Name: � a ye- Q 4zAeA� Phone: 'ails _� --t} > k
Property Owner's Address:
Property Owner's Signature:
p� ®®TT T6°�I I� �� S✓ 1.1'r l�.�L�
= 4 ®RF.s r.«,,...w.. rLJ 9;
PRODUCER
�1� ' ' r t+�[Tj�'� ^*z,Y y . T . DATE (MMIDpIYY)
:KAAMIPr�" s.',n�i s� -'.:i 115/12
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
FOR SERVICE CALL:
FRANCIS L. DEAN, & ASSOCIATES OF FLORIDA, LLC
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.
THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER' THE
COVERAGE AFFORDED BY THE POLICIES BELOW.
OCALA, FLORIDA
877/671 -3326
COMPANIES AFFORDING COVERAGE-
www.fdeanff.com
COMPANY RIVERPORT INSURANCE COMPANY
A
INSURED SPORTS AND REC. PROVIDERS ASSN. PURCHASING GROUP
-
COMPANY
Perfect Balance Martial Arts & Fitness
B
COMPANY I
C
5900 Sunset Drive
Miami, FL 33143 Cert #AP148295 -00
COMPANY
D
rcCtETHIS IS T' O CERTIFY 'THAT THE POLICIES OF ` INSUR A'NCE LISTED BELOW HAVE BEEN ' ISS'UED TO THE INSURED NAMED ABOVE FOR - THE PO-LI� = .
CY
PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO
WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL
THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO'
LTR
TYPE OF INSURANCE
.
POLICY NUMBER
POLICY EFFECTIVE
DATE MWDDIY1'
POUCYEXPIRATION
DATE MMIDO
LIMITS
GENERAL
LIABILITY
GENERALAGGREGATE
$
A
COMMEROALGENERAL LIABILITY
PR000CTS -COMPA)P AGO
_1,000100000
$ 1,000,000.00"
CLAIMS MADE X OCCUR
PLDG180411
09/24/11
09/24/12
PERSONAL &ADV INJURY
$ 1,000,000,00
OWNER'S &CONTRACTORS PROT
EACH OCCURRENCE
$ 11000,000,00
I �IC
PARTICPANTS
-
X
FIRE DAMAGE(ArV one fire)
$ 3001000,00
MEDEXP(Anyoneperson)
$ 6,000.00
AUTOMOBILE
LIABILITY
ANYAUTO
'
COMBINED SINGLE UMIT
$
ALL OWNED AUTOS
SCHEDULED AUTOS'
BODILY INJURY
(PerNrson)
$
HIRED AUTOS
NON -OWNED AUTOS
-
BODILY INJURY
(Perwadent)
$
PROPERTY DAMAGE
$
GARAGE LIABILITY
AUTO ONLY- EAACCIDENT
$
ANY AUTO
OTHER THAN AUTO ONLY:
EACHACCIDENT
$
AGGREGATE
$
EXCESS LIABILITY
-
EACHOCCURRENCE.
$
UMBRELLA FORM
AGGREGATE
$
OTHER THAN UMBRELLA FORM
$
WORKER'S COMPENSATION AND
fiMPLOYERS'LIABILITY
WC STATLL,
TORY UMITS
oiH
Eft
ELEACHACCIDENT..
'
THEPROPRIETOWNCL
PARTNERSIERECUTNa
OFFICERS PRE EXQL
EL DISEASE. POLICY UMIT
$
ELDISFASE•EA EMPLOYEE
$
OTHER
DESCRIPTION OF OPERATIONS /LOCATIONFA EHICLESISPECIAL ITEMS
THE CERTIFICATE HOLDER IS ADDED AS AN ADDITIONAL INSURED BUT
ONLY WITH RESPECT TO LIABILITY ARISING OUT OF OPERATIONS OF
THE NAMED INSURED DURING THE POLICY PERIOD,
Martial Arts Activities
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
City Of South Miami BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL
6130 Sunset Drive ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE
Miami, FL 33143 CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL
SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY
SUE PLAN- /SUCH
A map of the event site is required and should indicate event layout with proposed attractions; recommended
street closures, parade or run/walk routes, etc. Please draw you map on the space provided below, or attach
your map to the application upon submittal. The following must be identified and labeled:
1. Event Site (label streets, building, etc) 3. Canopies, tents, stages S. Fencing/Barricades x -x -x 7. First aid facilities'
2. Routes (races, parades, etc.)'° 4 °> 4. Restroom facilities R 6. Off duty police officers P S. Parking Area PA
5 -16
Event dame: (,46p -=mot wz <w :� Y +vim) Event Date: 4., ,,,? z-
We, the undersigned businesses and /or residents, have been notified of street closures associated
with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also
aware that this response may not 'effect this application being approved or disapproved.
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Approved Z Disapproved❑
i
THIS AGREEMENT ( "Agreement ") is entered into by and between
( "Applicant "), and the City of South Miami ( "City ") on the date on which the last of the Parties executes this Agreement.
RECITALS
WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title)
at <n 11is l i l i r -a (location) on
(date(s)) ? ' ( "Special Event' ); and WHEREAS, pursuant to of the City's Code and the
City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting
the City from any and all claims which may arise out of the Special Event.
NOW, TIJEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good
consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows:
I . The above recitals are true and correct.
2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors
and assigns, harmless from and against any and all such claims, suits, actions, damages, or causes of
action arising as a result of the Special Event, or of the condition of the site on which the Special Event
is held including any personal injury or loss of life, or damage to or loss of property, and from and
against any costs, attorney's fees, expenses or liabilities incurred in and about the defense or settlement
of any claims, and the investigation thereof.
3. Permits for Special Events must be on event site at all times.
4. No Street shall be closed without authorization from the City of South Miami Public Works Department
and Police Department.
5. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami -
Dade County standards and any additional requirements by the City of South Miami Public Works
Department and Police Department.
6. Event areas shall be restored to equal or better condition than they were before the event started.
T If all restoration work is not performed within 34 days of work completion, the City of South
Miami Public, Works Department may restore the event area and charge the applicant for the cost of
restoration plus a minimum of 15% for administrative fee and any additional incidental fees.
8. Applicant must pay all fees prior to the start of their event(s).
9. Applicants that receive approval for their event more than thirty (30) days in advance shall notify the
City of South Miami Special Event/Marketing Coordinator at least forty -eight (48) hours prior to start of
their event.
10. Any damage to private property shall be restored to its original condition or better and as accepted by the
Owner.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly
authorized signatory(ies) on the date set forth below.
J i r
PRI T NAME APPLICANT APPLICANT'S TITLE
APPLICA N, DATE
nnoy HIGINIO CASTRO
`iotpar p` «LO Y Notary Public - State of Florida
NOTA Y GNAT E r cMyCommsslonExPlresFeb5,2gt2
�r9� Commission M DD 755123
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CITY OF SOUTH MIAMI POLICE DEPARTMENT
6130 Sunset Drive, South Miatni, Fl 33143 (305) 663 -6301
&EF- ACRCd'FC2 Ccty
Extra-Duty Police Officers
Application
2443
A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra- Duty"
employment. The following policies and procedures must conform.in order to schedule a police officer for employment on a
temporary or infrequent basis:
A The South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a
particular event. If more than three officers are hired, a supervisor must also be hired. The City Manager Office and South Miami
Police Department will determine the supervisor to officer ratio for larger events.
A The Applicant will be required to compensate the assigned officer for a minimum of three (3) hours even if the event is of a shorter
duration. Currently the rate for Extra -Duty Police Officer is $40 per hour & $50 per hour for Supervising Officer, plus a $3.00 charge for
radio usage for each officer.
A The Applicant must compensate the officer(s) for their services at least one (1) day prior to the start of the scheduled event that the
officer(s) will be assigned to. No monetary payment will be accepted. No payment by exchange of goods or services is acceptable.
A If, during a scheduled event, the Applicant determines that he /she needs to extend the time an officer(s) works at the assignment, the
Applicant shall compensate officer(s) for a full hour worked if the Officer(s) works for more than 20 minutes and /or less 59 minutes
beyond the regularly scheduled time of the event.
A Applicant must notify of a cancellation request of an Off -Duty Police Officer forty -eight (48) hours prior to the scheduled date of service.
Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hours,
Applicant Name
usiness /Organization Address City State - - Zip Code
36.7 � b6R-fgyTr - ya3- ¢aSlb� t.
hone Number Fax Number E -Ma
In -Site Contact Person
ame of Event
fJob
Event Location Anticipated Attendance
I acknowledge and ac5o"nancial responsibilities to pay all costs and fees associated with this request form prior to the service date(s):
OFFICE USES ONLY:
NO. Office:
MENT:
CE DEPARTMENT
ATURE
!�v =- la r
gnaftr Dat
APPROVED AS PRESENTED � DENIED APPROVED WITH CONDITION
NO. Radio: ti n _ $ NO. Hours
11 -16
DATE
10 MKO Moo=
All
., -:. CASH RME IFT c
DATE 1
city of 'South th Miami Cwt,
FUND ACCOUNT NO.
RECBIVED OF
DESCRIPP ION
>•,ta a
VAUD ONLY WHEINBEAA3 NG 63YMCA2 REGISTER YA9.JDAVOIV
F
AMOUNT S.2�5(/70.Qn
ACA HIER
9
Page 1 o €1
Stout -Tate, Maria
From: Corbin, Larry P.
Sent: Wednesday, January 04, 2012 10:08 AM
To: Stout -Tate, Maria
Subject: RE: Special Event - January 28, 2012
Attachments: image001.jpg
Marla,
The following is a cost estimate for extra duty officers to cover the marshal arts exhibition on Saturday
January 28, 2012 on SW 59av & 72St.
The event is scheduled 3:00pm — 6:00pm and the street will be closed from 12:00pm 0 6:30pm, therefore
the estimate is for two officers from 12:00pm — 7:00pm.
2 Officers, 7 hours each @ $40.00 per hour
$280.00 per officer
Total cost: $560.00
Lieutenant Larry Corbin
Uniform Patrol Division
South Miami Police Department
PH 305 - 663 -6359
FAX 305463 4353
Maria
Tuary 03, 2012 12:43 PM
'W orbin, Larry P.
Cc: Landa, Rene; Baker, Carmen V.
Subject: Special Event - January 28, 2012
Importance: High
Good afternoon Mr. Barket and Major Lands.
A special event permit has been submitted to hold an event on Dorn Avenue SW 59TH Avenue off of SW
72 Street (closure of % the street).
The event would run from 3:00 p.m. —6:00 p.m. Street closure would be from 12:00 p.m. to 6:30 p.m.
Gentlemen, I would need to know the cost of personnel and how many would be needed; If any.
Approximate visiting population is estimated to be 600 folks.
Please let me know as soon as possible, so that I can finish the resolution.
Thank you for your time and support.
Maria Elena
1/4/20,12
South mixmf
o r i a n
CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT
4795 SW 75" Avenue, Miami, FI 33155 (305) 668 -77.05 Fax (305) 668 -7208 ntt - &mer ca exu
Application to Conduct A Special Event Function on
Public Right of_`Ifflay I '�
....., 2005
)TE: ALL FIELDS SHALL BE FILLED. No action can be taken on this application until all questions have been answered. As set forth
Ordinance No. 21 -09 -2013; temporary full roadway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED) for
ecial events, eight (8) hours max. Including time for setup (EXCLUDES CITY EVENTS AND EVENTS FUNDED BY THE CITY) fees
e: OLF (Linear Foot) to 5OLF $1,500, >50LF to 30OLF $2,500 and every additional 5OLF or fraction $1,000. Please be advised that a
presentative from the Public Works Department will have to be present for any /and ail eveni(s) at a rate of $40 per hour, if a supervisor
required, a rate of $45 per hour. Use blank paper if you need additional writing space. PLEASE PRINT clearly, except for signature.
T •n— i<,f'.."�. r.- tl'. -f/' -y .Y..a+ b"_fi`.'y+t'"fv� �i IG
4//siness /Organization Name Authorized Reprrse , ame
siness /Organization Address City State Zip Code
11 e
Phone Number Fax Number E -Mall
ant Name
ject Location
u.t
ant Date(s) Event Day(s) Type of Event (24,4u N� '- -M 'd )''41't
ant Start Time p t (am / pm) Event End Time 9..G4' ,. r-t (am / pm) Anticipated Attendance 70
ant Setup Time ( .r:-- (am / pm) Breakdown Time z _ (am / pm) Total Duration (include setup) `.
IEREBY REQUEST A PERMIT FOR THE FOLLOWING:
icipated effects on vehicular and pedestrian traffic during Project Maintenance of traffic provisions are specific (include sketch if necessary):
I you be requiring the use of City Barricades? 5 NO If Yes, how many:
o, what form of,.gafety barrier and /or fencing company will you be using to obstruct traffic? p
�� J _n . n c',. n 'S i. no 7 / . / 17 _
signing this application, I understand that separate City and /or County permits may be t'equired for this project. Furthermore, 7 am,
are that I am responsible for ensuring that the project is completed in accordance with the plans and specifications as stipulated in the
emit approval conditions. As well as acknowledge that any right- of - -wa closures will require at least one off -duty officer, public works
iployee and", 7)cades."
NT NAME APPLICANT S ' ATU t DATE
rARY SIGNATURE
R OFF.CE USES ONLY: I I Permit No:
APPROVED AS PRESENTED DENIED . 0 APPROVED WITH COND TION
NO. Employee: M NO. Hours: '�W NO. Barricades:
Comment:
PUBLIC RKS SIGN URE DAT Estimated Total Cost ���
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CASH
CHECK NO, } 17
DATE,
ACCOUNT N®
RECEIVED OF
DESCRIPTION
AMOUNT $
PLEASE MAKE ALL CHECKS PAYABLE TO:
"C9'SY OF SOUr S MIAMI"
j W.Xl/
VAUD OhLB' WHEN BEARING OFF CL4L REGISTER VALIDA7? ®PI CASHIER $r IER nm-.v wre
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VALID ONLY WHENBE'ANNGOFFICIAL REGISTER BVAUDAMAr
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CITY OF SOUTH MIAMI PARKING DIVISION
F - au-pi aca CFEU
6130 Sunset Drive, South Miami, FI 33143 (305) 668 -2512 Fax (305) 663 -6346 ly
Parking Stalls/ Meters Rentals Applleation oox a
Pursuant to Section 15
C -1 (a) (2) (b) of the Code
of Ordinance, "Rental Fees
for Public On/Street curbside
spaces (Parking space) are $25.00 per space per day,
seven days per week based on twenty -four (24) hour use'.
Qes�'e �17�l�aw% a -5(I Rr✓�ess Al /jon
Business /Organization dame Applicant Name
(
5900 Su.Nse.i >ri�e. VV1tc�rv�l �,rz. _ 3i 3
Business /Organization Address City State Zip Code
Phone Number Fax Number E -Mail
Name of Event: WLArxeQ (° rlese &u7 r. Cuewf Type of Event: �e�ustr� j10CIV f/✓Icsjc
Purpose for,utilizing parking meters: ctoaS a 19 I2 0 e,ae +
Number of On /Street
curbside spaces requested:
Number of Days
curbside spaces desired:
Start
Time:
a.m.
End
Time:
a.m.
I hereby certify the above information is true,.correct and complete as of the date of this submittal. It is understood that
this applicant will be reviewed and may be adjusted periodically by City Staff; if any information should change that I shall
amend or supplement this application within five business days of the change.
FOR OFFICE USES ONLY:
Date
Permit No:
F__] DENIED [j?J APPROVED AS PRESENTED C] APPROVED WITH CONDITION
'A
NO. Meter Days' _ M NO. Meter: � Daily Fee: a A Ut,� 6ru Aj ,
Comment: / l
tz -Z��z $ 77s :�
PARKING DIVISION SIGNATURE DATE Estimated Total Cosi
13 -16
CHECK NO. A�,���
DATE: 1't2
DESCRIPTION.`:,
AMOUNT $
PLEASE MAKE ALL CHECKS PAYABLE TO:
° CUY OF SOUM MIAMI"
VAlJD Oft WHEN REARING OF'FYCUL REGISTER VALIDATION