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Res No 142-12-13699RESOLUTION NO.. 142 -12 -13699 A Resolution authorizing the City Manager to extend the audit contract, relating to financial audit services, with the audit firm of Keefe, McCullough & CO. LLP., for one additional year, for a total of three (3) consecutive years. WHEREAS, article 4, section 4 E. of the City Charter requires that a Certified Public Accountant is hired for no more than three (3) consecutive years where the selected firm shall make an independent examination in accordance with generally accepted auditing standards and review of accounts and other financial transaction by the City and shall submit such report, together with recommendations for improving fiscal control, to the Commission and to the City Manager for fiscal year end; and WHEREAS, the City entered into a two -year (2) agreement with the firm of Keefe, McCullough & CO. LLP in July, 2010, with the option to extend the agreement for one additional year; and WHEREAS, the agreement may be extended based on mutual agreement to all terms, including fees by both parties; and WHEREAS, the agreement included a schedule of audit fees for fiscal years ending 2010, 2011 and 2012, with the fee for fiscal year 2012 at $53,000. NOW, THEREFORE, BE IT ENACTED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA. Section 1. The City Manager is authorized to extend the contract with Keefe, McCullough & CO. LLP., for a one (1) year renewal in accordance with the fee schedule in the contract of $53,000. Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this resolution. Section 3. Effective Date: This resolution shall take effect immediately upon enactment. PASSED AND ENACTED this 24 ATTEST: day of July , 2012. APPROVED: READ AND APPROVED AS TO FORM, COMMISSION VOTE: 5 -0 LANGUAGE, LEGALITY AND Mayor Stoddard: Yea Pg. 2 of RE Vice Mayor Liebman: Commissioner Harris: Commissioner Newman: Commissioner Welsh: Yea Yea Yea Yea X: \Purchasing \Request for Proposals & Qualification (RFPs) \Audit Services \One Year Extension\Corrected CA Approve 5.16.12 No Nos Resolution External Auditor Renewal 2012.doc CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM South Miami " ' All- AmericaCRY I I I I r 2001 To: The Honorable Mayor & Members of the City Commission From: Hector Mirabile, PhD, City Manager Date: July 13, 2012 Subject: A Resolution authorizing the City Manager to extend the audit contract, relating to financial audit services, with the audit firm of Keefe, McCullough & CO. LLP., for one additional year, for a total of three (3) consecutive years. Background: This item was brought before the Commission on May 15, 2012 and approved in the enclosed Resolution #106-12-13663. It was noted after item was approved, the resolution included an error to the one -year extension fee. The City Manager's cover memo and the signed engagement letter from Keefe, McCullough & Co. LLP included the correct fee the one -year extension; $53,000. Enclosed is a corrected resolution that includes the fee of $53,000 for the one - year extension to Keefe, McCullough & Co. LLP, same terms and conditions. The extension will provide external audit services for FY 20120 Expense $53,000 to account 001 -1410- 513 -3210 Attachments: Resolution #106 -12 -13663 Resolution # 1 73 -1 0 -1 3207 Signed Engagement letter RESOLUTION NO.: 106-12-13663 A Resolution authorizing the City Manager to extend the audit contract, relating to financial audit services, with the audit firm of Keefe, McCullough & CO. LLP., for one additional year, for a total of three (3) consecutive years. WHEREAS, article 4, section 4 E. of the City Charter requires that a Certified Public Accountant is hired for no more than three (3) consecutive years where the selected firm shall make an independent examination in accordance with generally accepted auditing standards and review of accounts and other financial transaction by the City and shall submit such report, together with recommendations for improving fiscal control, to the Commission and to the City Manager for fiscal year end; and WHEREAS, the City entered into a two -year (2) agreement with the firm of Keefe, McCullough & CO. LLP in July, 2010, with the option to extend the agreement for one additional year; and WHEREAS, the agreement may be extended based on mutual agreement to all terms, including fees by both parties; and WHEREAS, the agreement included a schedule of audit fees for fiscal years ending 2010, 2011 and 2012, with the fee for fiscal year 2012 at $39,000. NOW, THEREFORE, BE IT ENACTED BY THE MAYOR AND CITY COMMISSION AF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is authorized to extend the contract with Keefe, McCullough & CO. LLP., for a one (1) year renewal in accordance with the fee schedule in the contract of $39,000. Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this resolution. Section 3. Effective Date: This resolution shall take effect immediately upon enactment. PASSED AND ENACTED this 15 thday of May CITY CLERK READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND 2012. APPROVED: U116'(1. A'J� MAYO COMMISSION VOTE: Mayor Stoddard: 5 -0 Yea Pg. 2 of Res. 106 -12 -1 EXECUTION 63 Vice Mayor Liebman: Commissioner Harris: Commissioner Newman: Commissioner Welsh: Yea Yea Yea Yea X: \Purchasing \Request for Proposals & Qualification (RFPs) \Audit Services \One Year Extension \CA Approve 4.23.12 No Nos Resolution External Auditor Renewal 2012.doc South Miami All-America ft CITY OF SOUTH MIAMI 111110, OFFICE OF THE CITY MANAGER INTER- OFFICE MEMORANDUM 2001 To: The Honorable Mayor & Members of the City Commission From: Hector Mirabile, PhD, City Manager Date: April 23, 2012 Subject: A Resolution authorizing the City Manager to extend the audit contract, relating to financial audit services, with the audit firm of Keefe, McCullough & CO. LLP., for one additional year, for a total of three (3) consecutive years. Background: Article 4, section 4 E. of the City Charter requires that a Certified Public Accountant is hired for no more than three (3) consecutive years where the selected firm shall make an independent examination in accordance with generally accepted auditing standards and review of accounts and other financial transaction by the City. In accordance with the City Charter, an RFP was issued for financial audit services and six proposals were received on July 2, 2010. After carefully reviewing the proposals, the Audit Committee recommended the audit firm of Keefe McCullough & Co. LLP for a two (2) year contract with the option to extend one (1). additional year. The City wishes to extend the audit contract for one additional year, per the terms of the engagement letter. The Engagement letter from Keefe McCullough 7 Co. LLP includes a fee of $53,000 for the option, year, same terms and conditions. The extension will provide external audit services for FY 20126 Expense $53,000 to account 001 -1410- 513 -3210 Attachments: Resolution # 173 -10 -13207 Signed Engagement letter RESOLUTION NO.: 173 -10 -13207 A Resolution of the Mayor and City Commission of the City of South Miami, Florida, relating to financial audit services, authorizing the Acting City Manager to hire a new financial auditor and execute a two year audit contract with the audit firm of Keefe, McCullough & CO. LLP., with the option to renew for one year, if so desired by the City, and providing for an effective date. WHEREAS, article 4, section 4 E. of the City Charter requires that a Certified Public Accountant is hired for no more than three (3) consecutive years where the selected firm shall make an independent examination in accordance with generally accepted auditing standards and review of accounts and other financial transaction by the City and shall submit such report, together witli recommendations for improving fiscal control, to the Commission and to the City Manager for fiscal year end; and WHEREAS, the City Administration has solicited bids for financial audit service and received responses from six different with license to operate within the State of Florida; and WHEREAS, these funds will be approved in the 201012011 fiscal year budget; and WHEREAS, the bids were reviewed by the Finance Department and the Audit Committee, they have recommended that the City hire the firm of Keefe, McCullough & CO. LLP NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTII MIAMI,1<LORIDA: Section 1. That the Acting City Manager enter into a contract with Keefe, McCullough & CO. LLP., to provide financial auditing services for the term of two years with the option of an additional one (1) year renewal; and Section 2. The Acting City Manager is authorized to sign the service contract for two years with the option to renew for an additional year, if so desired by the City Section 3. That this resolution shall take effect immediately upon approval PASSEED AND ADOPTED this 17t:h day of August 2010 AT =ST: APPROVED: Clerk Mayor Read and a r ed as to form COMMISSION VOTE: -5--0 and s £ti a Mayor Stoddard Yea Vice -Mayor Newman Yea Commissioner Palmer Yea y omey commissioner Beasley Yea Commissioner Harris Yea M\Purchasing\Extemal Auditors RFP \Resolution External Auditor 2010.doc Flo City of South yM1 is TOP I Mayor Stoddard and Members of the City Commisro VlAe Buford FROM& Alfredo Riverol, • DATE: August 17, 2010. enda Item No Sub 0act.* Keefe, McCullough & Co., LLP as the Financial Auditor for the City of South Miami for the term of two years (fiscal year 2010 and 201 1) with an option to renew for one year (fiscal. year 2012). Resolution: A Resolution of the Mayor and City Commission of rite City of South Miami, Florida, relating to financial .audit services, authorizing the Acting City Manager to hire a new financial auditor and execute a two year audit contract with the audit firm of Keefe, McCullough & CO. LLP., with the option to renew for one year, Of so desired by the City, and providing for an effective date. I . Background: As per F.S. 218.391 'Auditor selection procedures. The governing body shall inquire of qualified firms as to the basis of compensation, select one of the firms recommended by the audit committee, and negotiate a contract. On November 3, 2009 The Mayor and Members of the Commission passed resolution x#198 -09 -13007 to create the Audit Committee with a purpose of assisting the City of South Miami to select an External Auditor, On July 2, 2010 the City obtained six proposals from Accounting• Firms interested in providing to the City External Audit Services. I. Alberni Caballero & Company, LLP, 2. Chery Belcaert & Holland 3. Cummings Grason & Co 4. Harvey, Covington & Thomas, LLC S. Keefe, McCullough & Co. LLP 6, Sharpton, Brunson & Company, PA X.Turchasing\SxternaI Auditors RFPTxternal Auditor Memo 2010.doc The Audit Committed selected four firms which were interviewed, on July 15, 2010. i. Keefe. McCullough & Co. LLP 2. Alberni Caballero & Company, LLP 3. Harvey, Covington & Thomas, LLC 4. Sharpton, Brunson & Company, PA Selected: After carefully reviewing and interviewing the four firms, it was the recommendation of the Audit Committee to' negotiate an initial two (2) year contract with the option to extend for one (1) additional year with Keefe, McCullough & CO. LLP Cost: Backup Documentation: Keefe, McCullough & Co., LLP FY 2010 FY 2011 FY 2012 Comprehensive Annual Financial Report $35,000 $37,000 $39,000 Singie Audit (Per Audit) $20500 $20500 $2,500 General Employee & Police Pension . $6,000 $6,000 $610.00 Florida 185 Share Plan Pension $4,500 $5,000 $5,500 Totals: $48,000 $50,500 1 $53,000 o Keefe, McCullough & CO. LLP, Engagement Letter • RFP No. SM- FN2010 -I Public Opening Report ® List of firms invited to bid X.Turchasin %xiernal Auditors i2PPExternal Auditor Memo 2010.doc Keefe, McCullough & Co., LLP Certified Public Accountants = July 20, 2010 Members of the Audit Committee Members of the City Commission City of South Miami 6130 Sunset Drive South Miami,. FL. 33143 Dear Audit Committee Members and City Commissioners: We are pleased to confirm our understanding of the services we are to provide the City of South Miami, Florida (Ihe "'City ") for the years ended September 30, 2010, 2011 and 2012. We will audit the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information, which collectively comprise the basic financial statements-of the City of South Miami as of and for the years ended September 30, 2010, 2011 and 2012. Accounting standards generally accepted in the United States provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD &A), to accompany the City's basic financial statements, As part of our engagement, we will apply certain limited procedures to the City's RSI, These limited procedures will consist principally 6t inquiries of management regarding the methods of measurement and presentation, which management is responsible for affirming to us in its representation letter. Unless we encounter problems with the presentation of the RS1 or with procedures relating to it, we will disclaim an opinion on it. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1, Management's Discussion and Analysis. 2. Schedule of Funding Progress and Employer Contributions, Supplementary information other than RSI, also accompanies the City's basic financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the-basic financial statements and will provide an opinion on it in relation to the basic financial statements: i . Schedule of expenditures of federal awards and state financial assistance. 2. Combining statements. 3. Budgetary schedules. The following additional information accompanying the basic financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and for which our auditor's report will disclaim an opinion: 1. introductory section. 2. Statistical section. 6550N. Federal Highway M Suite 410 W Fort Louderdate, FL 33308 vo 954.771.0896 m 954.938.9353 IF) w www.kmccpa.com City of South Miami, Floridd -2� Audit Objectives July 20, 20T0 The objective of our audit is the expression of opinions as to whether your basic financial statements are fairly presented. iri all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the additional information referred to in the first paragraph when considered in relation to the basic financial statements taken as a whole. The objective also includes reporting on - +► Internal control related to the financial -statements and compliance with laws, regulations, and the provisions of contracts or grant agreements, noncompliance with which could have a material effect on the financial statements in accordance with. Government Auditing Standards. • . Internal control related to major programs and projects and an opinion (or disclaimer of opinion) on compliance with laws, regulations, and the provisions of contracts or grant agreements that could have a direct and material effect on each major program or project in accordance with the Single Audit Act Amendments of 1996 and OMB Circular A -133, Audits of States, local Governments, and Non. Profit Organizations and the Department of Financial Services' State Frajecfs Compliance Supplement. The reports on internal control and compliance will each include a statement that the report is Intended -solely for the Information and use of management, the body or individuals charged with governance. others within the entity, specific legislative or regulatory bodies, federal and state awarding agencies, and if applicable, pass - through entities and is not intended to be and should not be used by anyone other than these specified parties. Our audit wilt be conducted in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Govemment Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; the provisions of OMB Circular A -133; and Chapter 10.550, Rules of the Auditor General, and Will include tests of accounting records, a determination of major program(s) In accordance with OMB Circular A -133, major project(s) in accordance with Chapter 10.550; Rules of the Auditor General, and other procedures we consider necessary to enable us to express such opinions and to render the required reports. If our opinions on the financial statements or the Single Audit compliance opinions are other than unqualified, we will fully discuss the reasons with you in advance. if, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to Issue a report as a result of this engagement, ' City of South Miami, Florida -3- Management Responsibilities July 20, 2010 Management is responsible for the basic financial statements and all accompanying information as well as ail representations contained therein. Management is also responsible for preparation of the schedule of expenditures of federal awards and state financial assistance in accordance with the requirements of OM$ Circular A -133 and Chapter 10.550, Rules of the Auditor General. As part of the audit, we will assist with preparation of your financial statements, schedule of expenditures of federal awards and state financial assistance, and related notes, You are responsible for making all management decisions and performing ail management functions relating to the financial statements, schedule of expenditures of federal awards and state financial assistance, and related notes and for accepting full responsibility for such decisions. You will be required to acknowledge in the management representation letter our assistance with preparation'of the financial statements and the schedule of expenditures of federal awards *and state financial assistance and that you have reviewed and approved the financial statements, schedule of expehditures of federal awards and state financial assistance, and related notes prior to their Issuance and have accepted responsibility for them. Further, you are required to designate an individual with suitable skill, knowledge, or experience to oversee any, nonaudif services we provide and for evaluating the adequacy and results of those services and accepting responsibility for them. Management Is responsible for establishing and maintaining effective internal controls, including infernal controls over compliance, and for monitoring ongoing activities, to help ensure that appropriate goals and objectives are met. You are also responsible for the selection and application of accounting principles; for the fair presentation in the financial statements of the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the City and the respective changes in financial position in conformity with U.S. generally accepted accounting principles; and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management Is also responsible for making all financial records and related information available to us and for ensuring that management and financial Information is reliable and properly recorded. Your responsibillties also include identifying significant vendor relationships in which the vendor has responsibility for program 6compliance and for the accuracy and completeness of that information. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both Individually and in the aggregate, to the financial statements taken as a whole. City of South Miami, Florida -4- July 20, 2010 You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud or Illegal acts affecting the government Involving (1) management, (2) employees who have significant roles In internal control, and (3) others where the fraud or illegal acts could have a materiel effect on the financial statements, Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. in addition, you are responsible for €dentlfying and ensuring that the entity complies with applicable laws, regulations, contracts, agreements, and grants. Additionally, as required by OMB Circular A -133 and Chapter 10,550, Rules of the Auditor General; it is management's responsibility to follow up and fake corrective action on reported audit findings and to prepare a summary schedule of prior audit findings.and a corrective action plan, Management is responsible for establishing and maintaining a process for tracking the status of audit findings arid recommendatidns. Management is also, responsible for identifying for us previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibilily includes relaying to us corrective actions taken to' address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies, You are also responsible for providing management's views on- our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. Audit Pracedures�eneral An audit includes examining, on a test basis, evidence suppor"ng the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because an audit is designed to provide reasonable, but not absolute assurance and because we will not perform a detailed examination of all transactions, there Is a risk that material misstatements or noncompliance may exist and not be detected by us. in addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or major programs, However, we will Inform you of any material errors and any fraudulent financial reporting or misappropriation of assets that# come to our attention. We will also inform you of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such masters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. City of South Miami, Florida -5- July 20, 2010 Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct, confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of•our audit, we will require certain written representations from you about "the financial statements and related matters, Audit Procedures --- internal Controls Our audit will include obtaining an understanding of the entity and its environment, including-Internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit -procedures, Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant. to preventing and detecting errors• dnd fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements, Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal. control. and, accordingly, nb•opinion will be expressed in our report on internal control issued pursuant to Govemment Auditing Standards. As required by OMB Circular A�133 and Chapter 10,550, Rules of the Auditor General, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of dontrols that we consider relevant to preventing or-detecting material noncompliance with compliance requirements applicable to each major federal award program and state project. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to OMB Circular A -133 and Chapter 10,550, Rules of the Auditor General. An audit is not designed to provide assurance on internal control or to identify significant deficiencies. However, during the audit, we will • communicate to management and those charged with governance Internal control related matters that are- required to be communicated under AICPA professional standards, Government Auditing Standards, OMB Circular A -133 and Chapter 10.550, Rules of the Auditor General. Audit Procedures�Compilance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City's compliance with applicable laws and regulations and the provisions of contracts and agreements, including grant agreements, However, the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion In our report on compliance issued pursuant to Government Auditing Standards, City of South Miami, Florida -6- July 20, 2010 OMB Circular A -133 and Chapter 10,550, Rules of the Auditor General require that we also plan and perform the audit to obtain: reasonable assurance about whether the auditee has complied with applicable laws and reguldflons and the provisions of contracts and grant agreements applicable to major programs and projects, Our. procedures will consist of tests of transactions and other applicable procedures described in the OMB Circular A• 133 Compliance Supplement and Department of Financial Services' State Projects Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the City's major programs and projects. The purpose of these procedures will be to express an opinion on the City's compliance with requirements applicable to each of its major programs and projects in our report on compliance issued pursuant to OMB Circular A -133 and Chapter 10,550, Rules of the Auditor General, ' We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request, account analysls and reconciliations, and will locate any documents selected by us for testing. At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. it Is management's responsibility to submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditors' reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse, We will coordinate with you the electronic submission and certification, If applicable, we will provide copies of our report for you to include with the reporting package you will submit to pass - through entitles, The Data Collection Form and the reporting package must be submitted within the earlier of 30 days after receipt of the auditors' reports or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audits, The audit documentation for this engagement is the property of Keefe, McCullough & Co„ LLP and constitutes confidential information. However, pursuant to authority given by law or regulation, we may be requested to make certain audit documentation available to an oversight agency.or its designee,'a"- federal or state agency providing direct or indirect funding, or the U:S. Governmental Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such regpest, If requested, access to such audit documentation will be provided under the supervision of Keefe, McCullough & Co„ LLP personnel. Furthermore, upon request, we may provide copies of. selected audit documentation to the aforementioned parties_ These parties may Intend, or decide, to distribute the copies or.information contained therein to others, Including other governmental agencies, The audit documentation for this engagement will be retained for a minimum of five years after the report release or for any additional period requested by the oversight agency, If we are aware that a federal or state awarding agency, pass-thrciugh entity, or auditee is contesting an audit finding, we will contact the party(fes) contesting the audit finding for guidance prior to destroying the audit documentation. City of South Miami, Florida -7- July 20, 2010 Our fee for these services will be as stated in the accompanying Schedule of Audit Fees. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. The above fee contemplates the timely preparation of various workpapers, financial statement schedules and other data by your personnel and the assumption that unexpected circumstances will not be encountered during the audit. if significant additional time Is necessary we will discuss It with you. and arrive at a new fee estimate before we incur the additional costs. This agreement may be renewed based on the mutual agreement to all terms, including fees, of both parties. Government Audtfing Standards require that we provide you with a copy of our most recent external peer review report and any letter of comment, and any subsequent peer review reports and letters of comment received during the period of the contract. Our 2008 peer review report accompanies this letter. We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. if you have any questions, please let us know. if you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. ULLOUGH & CO., LLP Benson, C.F.A. RESPONSE: This letter correctly sets forth the understanding of the City of South Miami, Florida. By Title:r,Nti Date: Y �a /a CITY OF SOUTH MIAMI, FLORIDA SCHEDULE OF AUDIT" FEES FOR THE YEARS ENDING 2010, 2011 AND 2012 ITEM _ M� _ _ Y2010 FY 2011 F Y 2012 Comprehensive Annual Financial Report Single Audit (Per Audit) General Employee & Police Pension SEPARATE REPORT & PRESENTATION Florida 185 Share Plan Pension SEPARATE REPORT & PRESENTATION Community Redevelopment Agency $EPARATE REPORT & PRESENTATION $ 111_..A3,000.0 $ $ _ 2.504 $ �_ 2.500 $ .4 500 $ "M..__ 5 &OQ.. $ 6,000 ' $ 6.000 $ 6,000 _ Abbott, Jordan GAKOKoon, LLC_ CERTiFIED PUBUC ACCOUNTANTS To the Owners ao. BOX 609 0 405 Second Street 0 Manchester, GA 31816 Keefe, McCullough & Co., LLP (706) 846 -8401 u Fax (706) $46 -3370 We have reviewed the system of quality control for the accounting and auditing practice of Keefe, McCullough & Co., LLP (the firm) In effect forthe year ended August 3119 2008. A.system of quality control encompasses the firm's organizational structure, the policies adopted and procedures established to provide 1twith reasonable assurance of conforming with professional standards. The elements of quality control are described in the Statements on Quality Control Standards Issued by the American institute of Certified Public Accountants (AICPA). The firm is responsible for designing a system of quality control and complying with it to provide the firm reasonable assurance of conforming with professional standards in all material respects. Our responsibility is to express an opinion on the design of the system of quality control and the firm's compliance with its system of quality control based on our review. - Our review was conducted in accordance with standards established by the Peer Review Board of the AICPA. During our review, we read required representations from the firm, interviewed firm personnel and obtained an understanding of the nature of the fir'm's accounting and auditing practice, and the design of the firm's system of quality control sufficient to assess the risks implicit in its practice. 0 . Based on our assessments,. we selected engagements and administrative files to test for conformity with professional standards and compliance with the firm's system of quality control. The engagements selected represented a reasonable cross_ section of the firm's accounting and auditing practice with emphasis on higher risk engagements. the engagements selected included among others, audits of Employee Benefit flans and engagements performed under Government Auditing Sfandards. Prior to concluding the review, we reassessed the adequacy of the scope of the peer review procedures and met with firm management to discuss the results of our review. We believe that the procedures we performed provide a reasonable basis for our opinion. In performing our review, we obtained an understanding of the system of quality control forthe firm's accounting and auditing practice. in addition, we tested compliance with the firm's quality control policies and procedures to the extent we considered appropriate. These tests covered the application of the firm's policies and procedures on selected engagements. Our review was based on selected tests therefore It would not necessarily detect all weaknesses in the system of quality control or all instances of noncompliance with it. There are inherent limitations in the effectiveness of any system of quality control and therefore noncompliance with the system of quality control may occur arid not be detected. projection of any evaluation of a system of quality control to future periods is subject to the risk that the system of quality control may become inadequate because of changes in conditions, or because the degree of compliance with the policies or procedures riiay deteriorate. MEMBERS OF AMERICAN INSWILITE OF CERTIFIED PUBLIC ACCOUNTANTS GEORGIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS Page 2 of 2 In our opinion, the system of quality control for the accounting and auditing practice of Keefa, McCullough & Co., LLP in effect for the year ended August $1, 2008, has been designed to meet the requirements of the quality control standards for an accounting and auditing practice established by the AiCPA and was compiled with during the year then ended to provide the firm with reasonable assurance of conforming with professl(5nai standards. w4kV ft M` kk j Manchester, Georgia October 20, 2008 - 4. :54 ~ L . ky FICPA peer Review program Admloistered in Florida by tha Florida lost" of CPAs February 26, 2009 Joseph D. Leo, CPA Keefe; McCullough & Co., LLJP 6550 N Federal Hwy., Ste. 410 Fort Lauderdale, FL 333084417 Dear Mx. Leo: AlOPA Pear Review Program AdtniniWed in Florida by fl>e Floida InWMe of CPAs It is my pleasure to notify you that on February 26, 2009 the Florida peer Review Committee accepted the report on, the most recent peer review of your firru. The due. date for your next review is February 29, 2012. This is the date by rivluch all review documents should be completed and submitted to the administering entity, Since. youk mils due date falls between~ January and April, you may arrange to have your revi fi ew a few mon'flzs earlier to avoid having a review daring tax season. As you know, the reviewer's opinion Was unmodified. The Committee asked we to convey its congratulations to'the frM Smeerely, '• ,7A Paul N. Brown Peer Review Director of Technical Services cc: David C. Jordan, CPA lairm Number: 10036786 ►.otter ID: 15470 Review Number: 271343 t 4 t' rw -4, M N b a �a . ww ..r.r E M 'v 'Sx� IL a U i 6 Ij 0 V un o !'M d � s~ n a M H 0. O y„♦ G Cr N � y ..ti Q � V .x> µ „^Iw � Gy A i r�. r a �i w V Ch O V a w v U Q4 ho a ..p t! ^i p� 0 h tl q w s n� d wa : c:v BID OPENING REPOkT I. Pro osais were opened Qn:.FrLdn 2. July A 2.2010 after 10:00 C(JMMINGS GRASON vC CO Eo : t xternal Audit ervices Wr No. MV FN20104 5. IS.EEm4 , McCULLOUGH & CO: LLP 5DG 6. SHA.RPITONa BRUNSON & COMPAN'Y; P.A. �S I. ALBBRNI CABALL);RO & COMP" Y, LLP � ll (xj 2. CMI RRY I3EJK RT & HOLLAND A od 3. C(JMMINGS GRASON vC CO 4•. MA RVJBY, COVINGTON & THOMAS, LLC 5. IS.EEm4 , McCULLOUGH & CO: LLP 5DG 6. SHA.RPITONa BRUNSON & COMPAN'Y; P.A. �S THE ABOW PROPOSALS IIAVIE NOT BEEF' CHECK EA. THE PROPOSALS AItE SUD 37ECT TO CORR)&CTION AFTUR THE PROPOSALS HAVE BEEN COMPLETELY REVIEWE% City Clerk's Sigov.. Kaufman Rassin & Co. Attn, Alan Chosed 2699 S. Bayshore Drive Miami, FL 33133 Berkowitz Dick Pollack & Brant Attn: Deede Welthorn 200 S Biscayne Blvd., Sixth Floor Miami, FL 33131 Gerson Preston Robinson & CO, P.A. Attn: Garry'Gerson 666 71 Street Miami Beach, FL 33141 Mallah Furman & Co., P.A. Attn: Aida Oliva 1001 Brickell Bay Drive, 1400 Miami, FL 33131 Goldstein Lewin & Co. Alin: Robert Garick 1900 N.W.Corporate Blvd,St 300E, Boca Raton, FL 33431 Koch Reiss & Co., P.A. Attn: Clement Johnn 4000 Hollywood Blvd. Hollywood, FL 33021 Pinchasik Strongin Muskat Stein & Co. Attn: Harvey Muskat 3225 Aviation Ave. Miami, FL 33133 Kane & Co., P.A, Attn: Monte Kane 1101 Brickell Aye Miami, FL33131 Jordan Castellon & Co Attn: Arturo Jordan 255 Alhambra Cir Ste 500, Coral Gables, FL 33134 Marcum Rachlin Attn: Michael Futterman One SE Third Avenue 10th Floor Miami, FL 33131 ISM McGladrey /McGladrey & Pullen Attn: Bob Feldmann 201 Alhambra Circle, Suite 810 Coral Gables, FL 33134 CBIZ.Accounting, Tax & Adv Attn: Jose Vila 2007 S, Biscayne Blvd, Ste. 830 Miami, FL 33131 Goldstein Schechter Price Attn: Vince Carrodeguas 2121 Ponce de Leon Blvd Coral Gables, FL 33134 Keefe McCullough & Co. LLP Attn: William Benson 6550 N. Federal Highway, Ste 410 Ft. Lauderdale, FL 33308 Sharpton• Brunson & Co., P.A. Attn: Anthony Brunson 1 S6 E. Third Ave., Ste 2100 Miami, FL 33131 Templeton & Co. Attn: John Templeton 222 Lake View Ave, Ste, 1200 West Palm Beach, FL 33410 Friedman Cohen Taubman Co. Attn: Ron Friedman 10167 W Sunrise Blvd Plantation,. FL 33322 Morrison Brown Argiz & Farra Attn: Frank Gonzalez 1001 Brickell Bay Drive, 9th Floor Miami, FL 33131 Grant Thornton LLP Attn: Mitchel-Less 801 Brickell Ave., Suite 2450 Miami, FL 33131 Berenfeld Spritzer Schechter &. Sheer Attn: Marc Berenfeld 2525 Ponce de Leon Blvd Coral Gables, FL 33134 CherrywBekaert &.Holland Attn: Larry Fletcher 255 Alhambra Circle, Suite 900 Coral Gables, FL 3$134 . Bloom Gettis Habib Silver Terron Attn: Steve Habib 2601 S. Bayshore Dr. Miami, FL 33133 O C7 S © IG L q G 00 !;4'lrj�7 Owl tom^ O ct7i d O ri N. F N 9 + n lm�- to to � m M t� Cry .400 N =� M Gil t4�j � M K% �CtyNyS? j ^ h M R M W d p , ryry 9" R v 0 S' V ap C O .. O ro Q G ro r $ E vi 0 lti " c E v 4c 1 .� P m N E ro $ E Ole 0 y c m a 8 n Z2 € a v nl w E m $ cc IV � m � I= q go to ro ro c m E o° E 5 :6 ro o ° w E E IV O G W H go 0 5 O a r = 21 C �_ i N (a ' ai a�i a up1 w ^� 1 ' ti '0' m u o °o m d o m ro o a 0101, o c o a a � � a U 5 go m 05 d U 08 0 5 u s xU O �3 O c; N K a. V V E N O o2j 00.. go f ' +� Sx Q c a of O G 7. C N .Z0) to C Q ^•� a 4't � V b .P. R r`y piS N .G •, C O C O 0 O tli N ti ggg r sa n d! n w Cd °' ': a q t N M eS Lf) to r- OD to o c- N M NT to to ti OD rn C) r N r c- c- +c- �c-• c-- r^ r r^ r- N C�! N MIAMI DAILY BUSINESS REVIEW Pubiishsd Daily except Saturday. Sunday and Legal Holidays Mlaml, Miarnf•Dads County, Florida STATE OF FLORIDA COUNTY OF MCAMI -DADEt Before the undersigned authority personally appeared MARIA MESA, who on oath says that he orshe is the . LEGAL CLERK, Legal Notices of the Miami Daily Business Review f /Wa Miami Review, a daily (except Saturday, Sunday and t•dgal Holidays) newspaper, published at Miami in Miami -Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of CITY OF SOUTH MIAMP PUBLIC HEARING - AUGUST 17, 2610 In the XXXX Court, was published in said newspaper in the issues of 08/06/2010 Afflant further says that the said Miami Dally Business Review is a newspaper published at Miami in said Mlamf•Dade County, Florida and that the said newspaper has heretofore been continuously published In said Miami -Dade County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail, matter at the post office In Miami in said Miami -Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiani further says that he or She has neither paid nor promised any person, firm or corporation an discount - re fission or refund for the purpose of secuti s adverttseme t for publication in the said subscribed before me this 06 dpv of AUGUST ' A 41), 2610 (SEAL) MARIA MESA personally known to me -' PAY ° lNotaty Ia4145l1q State of Florida voronle8 Perry?* < My 00m r!"loft 00819771 or n Expires 09102012 era• OTICId 'lt��.>>9, � IC J Una ;NOTtCBiS EABlfvglykfif{ li�f+ eCity Commiss )pnQf•t}ieCly(it;SOltth Miafnt; • 1-1or(da''WIIC':oah dot'p. P,ubIIq Hearing ;C*njk6Stgfi me`6tjrtd sc90110 MIrTfivie y, Au npi(t at �irt8o p m: in IhB t;ltdimfpission Chart baCS. 813{15tmso pf��ti±�s' ; {o wnaluapp1010,11 (tY� (. "�; j�th'�1{••,ir• ::4.:, ' •i ""Irk �{y N 1 'A 5,Lrr•, 1 Aire SjRY.,.•� *•.�f•j :t(C 1• ,•y v.. :r,:C +,P'r;S... Yt _ -.Ari Qftl aria r' 90 • : sAr�tt;i;gi•l':l�:r ' r��f�frr ( F `� �rr �i ,-�;; �a_r, r�tr l? J t d •- C i thamen l ,.. �U ais f rvtQ�'l :is r tl to ,;ee 't � tri��c ` e .5 ��t�f• , :, ., rP,f�f! s .ys +, I fit; r 3sjp )?):.rIt7est o : 0114 vat o tsip.�� of7 1• Aywt•ft +.'1-Y� "�,,•jj•��•, 1.Cnm j�sfop'�})�(�'vi�;��for,•tnq pr {,pos�e�t•;ariretjp� @nt'tt?gfj �•�•.t ,: su '1pt "'��•''�hev�1)Yfs' ,�.�.,� • itaen rat Efcc�t4C?• Noxerfbsr ;,'�Qifpf:?f4flE?�C'ff,P SIP.IattR�g�e'tttatina.theS1�Y+ :;��ejh:(,9•t#?kQ;�Li'nR���': Kati `d�ps:�q.,ri l `.ar�rbl��•:t�ie A,.l�Q!',f�i�TnS•n�:.! . , this, rtrdifi? itge�)? i4Ya��������eCtryer' �p. 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S' A'.::�.r:: :i8 }y�r3q' "fa , '9•!•'..:•t „(� ': q•z•tN' %f�ta''i 4, }�Oarnm:YU�r :: !"nir iihl •. •�$l''.74t Yti••rS, {S, .�' Aci't din nofi.pf th •'tv(a` ,o�lan� it�i: dtrltnI loft Q r ,$ qf;( 1li` iyari' fl„ 1+} 4qi 'i %Ya)tili "rfp'Ji�ict��•1i'yQr� �':. • Cohitiiittyi��";pt'�li� Cd'e�pt,Safdl��i2'r,�s'•a` epol��g:i?ar S" ii'tC ';� R lidil t#6�rs� se i9 nuiribej?ofi%pfintj r Csif4)Y!"v�Nbri•.(5)-to.nmef ),�; 1!� j'prg >'•f appolntmeSilbtin af5 tptb.rdtnifYwlttj>rfiaderampri m 11i• aPPfov Ga. tfldl ¢fW,' t rho'F bjttary N, 2t).10 aengrzl„ ' . S ea)al �Elgitiot! t1j�i•fbl"',a'1rfb4tU 9 )i!• lipr",urp• prgvTs7ptg'�ti� : •.� severabiQt }l`oraliafi "r�'$flfi`:cc(nOfi n'dnila�i�erife UVa•rJate.'. " {$ °•'; It i u,,.; 1, ., •sc' Y,., r A OtesotI31116 %oC the,(\I y(ijtarid i6ity.v�ommisston oY;,!,j South Mlam� ;i i$ifd rajaifn 1d thet?gahce o(',Qe Appropriat rig' 1661`9 a it io; eE Devetoppip 'ht.:Cbdb,•;fd'•perritit' •oicteriof tendvauoii•tbnra designirte lilsfcjriesingI fahlitybuildingtocatetiat6118f art , street• &h1eir Dr 4)1? -I Camtyidgd Lawps tiIatpiia piovidingaiirefieotivedato, A Resolbtlan.oE the Mayer. and CI COr,hmissCgt)'of fibs City bf.•:,:. ; South Miami, Fiodda;,relating to, financlaf.;audit Services,• nothorizin Lh Ac11ng Crlty Manager {o hfr�2.a,tiew riria0ciaf or , auditorandexecuteatwo -ya raudIt cont ractwlth.t irfri'; •1 of Keefe, M, ultdugh & CO. LLP•, with the o 1 on !o rene k for ono year, if so desired bythe City, and provldtng for an eNgetIV. date. s ALL tnter"ted partlec are.fnvited io attend anti wiil be beard• „ . For'funher information, please contact the City Cieik's Office at • $65%683 =b340. ' Maria M. Moneifdez,CtJIC City Clerk : •:.,, ,A Pursuant to Flotida 6%1 tiles 266.01 95, the City h teby advises t4d 666119 that It a person decides to appeal-any decision mad4.by,t2tis;$S?atdf Agency by Commtssion 'witti respect to any matter' I. b red at `Its' meeting or hdarlhg, he or she wilt need h record of the proceedi6 9, anti that forsuch purpose, affWed person may need to ensuro Ihata at].m record of the proceedings is made which record iribludes the tesUmggy anctevfdenceuponwhlchtheeippeatistobebased, •�' °• t0-8:2t7115,862(j , 1 w tll�''yy/R � • oil o(»��.;� „�= »t:�':_,;��.. , -ter.• .. MUM MI y 5 h(voryoa FUC Oiodindil to goplro lV K .t u a 4 \ "I d� a4 Y. m V! wgdpasOa OPEUMI 5AsOE1glnos MaN :auoz)06edryopoas •• S n q gg S 'S eYjo MJ O'c7^w M�bC•^11 $6 ap� T2 S. !- �+49 �.b8. ,� -'.7y rxi is , p ce ywri O CC e S if Czoa 4G Gu d �i G y E 6 0¢ 1,14 3°c eetl,•�LgGlsg C> 1-3 irk Alp " A m ep> 0 w �x v' �'- 1,T lei re 9 IS Mimi 1, .GH - v m� Yo v -Xf ” rh w fee .. � A(n w°. 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