Res No 111-12-13668RESOLUTION NO.: 111-12-13668
A Resolution authorizing the City Manager to purchase one 2012, E350 -
15 passenger van for Parks and Recreation from Don Reid Ford, Inc.,
through the Florida Sheriffs Contract #1149 -0907, for an amount not to
exceed $26,000.00 and charging Account No. 301- 2000 -519 -64406
WHEREAS, the Parks and Recreation Department requires the purchase of one, 2012
E50 Passenger Van to maintain transportation services levels for the after school program and
upcoming summer activities and sports programs; and,
WHEREAS, the City will "piggyback" onto the Florida Sheriffs Contract for Vehicles
and Equipment, Contract #I 1 -19 -0907, to purchase a passenger van in accordance with the City's
Purchasing Policy and the City charter for "piggybacking" from other government entities
contracts for a total cost not to exceed $26,000.00 to include the cost of the van and related
charges and fees; and
WHEREAS, the funds for the purchase of the passenger van are being allocated from the
Capital Improvement Fund under Account No. 301 - 2000 -519 -6440 which has current balance of
$21,413.00 and which will be supplemented by a budget transfer of funds.
NOW,
THEREFORE,
BE
IT RESOLVED BY THE MAYOR AND CITY
COMMISSION
OF
THE
CITY
OF
SOUTH
MIAMI,
FLORIDA:
Section 1. The City Manager is authorized to issue a purchase order in the amount of
$23,932.00 to Don Reid Ford, Inc., for the purchase of one E350 15 Passenger Van in accordance
with the specifications and terms of the Florida Sheriffs Contract #11 -19 -0907 with funds
allocated from the Capital Improvement Fund under Account No. 301 - 2000 -519 -6440 with a total
amount not to exceed $26,000.00 to include the cost of the van and related charges and fees.
Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is
for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
shall not affect the validity of the remaining portions of this resolution.
Section 3. Effective Date: This resolution shall take effect immediately upon enactment.
PASSED AND ADOPTED this1 5 thday of
ATTEST:
9EV
2012.
APPROVED:
COMMISSION VOTE: 5 -0
Mayor Stoddard: Yea
Vice Mayor Liebman: Yea
Commissioner Newman: Yea
Commissioner Harris: Yea
Commissioner Welsh Yea
X: \Purchasing \Vehicles \CA Approved W Nos Reso E350 Van Parks and Rec (2).doc
To:
From:
Date:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
The Honorable Mayor & Members of the Cit commission
Hector Mirabile, PhD, City Manager /
May 7, 2012
South Miami
All- RmericaMY
I I I I 11
2001
SUBJECT: A Resolution authorizing the City Manager to purchase one 2012 E350 15
passenger van for Parks and Recreation from Don Reid Ford, Inc.,
through the Florida Sheriffs Contract # 1 I -19 -0907, for an amount not to
exceed $26,000.00 and charging Account No. 301 - 2000 -519 -6440.
BACKGROUND: The Parks and Recreation Department requires the purchase of one E350 passenger
van in addition to their existing fleet of four passenger vans. One of the current
vans is a candidate for retirement requiring minor maintenance and missing a row of
seats, but due to the various activities and volume of children transported, taking it
out of service would compromise service levels. After school transportation
currently involves 90 children and the projected summer activity is approximately
120 children for various activities and field trips. Finally in late summer, the football
program expected enrollment is 200. Therefore the additional van is required to
maintain transportation service levels.
The City will be piggybacking from the Florida Sheriffs Contract # 1 1 -19 -0907 to
purchase the van in accordance with the City's Purchasing Policy for piggybacking
from other government entities contracts. Specification #29 in the Florida Sheriffs
Contract is being used for this purchase and reflects the base model price of
$23,473.00 with the following standard equipment:
• SAL V -8 Engine
• Automatic Overdrive Transmission
• Vinyl Floors
• Vinyl Seats
• XL Trim
• AM /FM Radio
• Dual Air Conditioning
• Speed Control
• Power Windows and Locks
The only optional equipment added is Privacy Glass, (Tinted side and Rear Glass,)
for a cost of $459.00; bringing the total cost of the van to $23,932.00.
EXPENSE: Not to exceed $26,000.00 to include the cost of the van and related charges and
fees.
ACCOUNT: Capital Improvement
Account No. 301
- 2000 - 519 -6440 with
a
current balance of
$21,413.00 which will
be supplemented
with a budget transfer
of
funds.
SUPPORT: Florida Sheriffs Specification #29 from Contract #I 1 -19 -0907
Proposal from Don Reid Ford, Inc.
tx 1
FUORIDA
%'hh asAi ONvt
COUNTIES
All About Florida
FLORIDA SHERIFFS ASSOCIATION,
FLORIDA ASSOCIATION OF COUNTIES &
FLORIDA FIRE CHIEFS' ASSOCIATION
15 PASSENGER VAN
SPECIFICATION #29
2012 Ford E -350 Club Wagon Extended (S3B)
The Ford E -350 Club Wagon Extended (S3B) purchased through this contract comes with all the standard equipment as specified by
the manufacturer for this model and FSA's base vehicle specification(s) requirements which are included and made a part of this
contract's vehicle base price as awarded by specification by zone.
ZONE:
*Western
*Northern
*Central
*Southern
BASE PRICE:
$23,619.00
$23,573.00
$233473.00
$23,473.00
While the Florida Sheriffs Association, Florida Association of Counties and Florida Fire Chiefs' Association have attempted to
identify and include those equipment items most often requested by participating agencies for full size vehicles, we realize equipment
needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have
created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs.
The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost
of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you
wish deleted from the base unit cost and /or add the cost of any equipment items you wish added to the base unit cost to determine the
approximate cost of the type vehicle(s) you wish to order.
NOTE: An official listing of all add /delete options and their prices should be obtained fi•om the appropriate dealer in your zone when
preparing your order. Additional add /delete options other than those listed here may be available through the dealers, however, those
listed here must be honored by the dealers in your zone at the stated prices.
Bid Award Announcement - Revised (I149 -0907) 572
VEHICLE: E -350 Club Wagon Extended (M)
DEALER: Hub City Ford, Inc. Don Reid Ford, Inc. Don Reid Ford, Inc. Don Reid Ford, Inc.
ZONE: * Western *Northern Central * Southern
BASE PRICE: $23,619.00 $23,573.00 $23473.00 $23,473.00
99S -44T
99Y 2
91G i
D -CNG
634 1
63G 2
63N OR 63M
63M 2
688 -601 '
68B 2
XC2
723A 1
XLT2
Engine upgrade - specify
$800.001
$799.002
Northern
Please refer
for lightbar
to Part D -
descriptions
Emergency Vehicle
and the awarded
& Central
Order Code
Delete Options
Western
& Southern
S3E -760A
Cargo van in lieu of passenger van with side and rear door glass
$732.001
$100.002
SM 2
E- 350CARGO L'AN 1
LPG conversion (discuss with dealer)
NA
214 1
12 passenger seating (keeps extended wheelbase) in lieu of 15 passenger seating
NCI
NC
S3E- 760A -47C I
Delete to 5. passenger crew van
$800.001
NC
903
Power windows /door locks
$200.00'
$200.00`
D903 2
(63N= 225AMP) OR (63M= 155AMP) t
525
Cruise control /tilt steering wheel
$100.001
$100.002
D525 2
High capacity air conditioning
NA
NA
On -Star
NA
NA
Satellite radio
NA
NA
Northern
& Central
Order Code
Add Options
Western
& Southern
99S -44T
99Y 2
91G i
D -CNG
634 1
63G 2
63N OR 63M
63M 2
688 -601 '
68B 2
XC2
723A 1
XLT2
Engine upgrade - specify
$800.001
$799.002
6.814 V -10 F.NG 1
Please refer
for lightbar
to Part D -
descriptions
Emergency Vehicle
and the awarded
Lighting Specifications
dealer. pricing.
CNG model - specify
$315.00
NA
99S -44T
99Y 2
91G i
D -CNG
634 1
63G 2
63N OR 63M
63M 2
688 -601 '
68B 2
XC2
723A 1
XLT2
Engine upgrade - specify
$800.001
$799.002
6.814 V -10 F.NG 1
V -10 2
CNG model - specify
$315.00
NA
CNG conversion (discuss with dealer)
$14,896.001
NA
DISCUS'S WITH DEALER FOR TANK SIZE ALSO DEDICTED OR BI -RUEL �
LPG conversion (discuss with dealer)
NA
NA
Deluxe engine cover
Std
Std
Battery - 770 cca
$295.001
$49.002
DUAL BATTERY 1
Alternator - 130 -Amp
$260.001
$79.002
(63N= 225AMP) OR (63M= 155AMP) t
Electric brake controller
$420.001
$229.002
REGTRAILFR TOTYPKG
Traction control
Limited slip differential
Manufacturer's model upgrade package (specify pkg. bid)
XLT PKG 1
SO Std
$315.00 NA
$23897.001 $1,459.002
Bid Award Announcement - Revised (1I -I9 -0907) 573
VEHICLE: E -350 Club Wagon Extended (S3B)
DEALER: Hub City Ford, Inc. Don Reid Ford, Inc. Don Reid Ford, Inc. Don Reid Ford, Inc.
ZONE: *Western *Northern '*Central *Southern
BASE PRICE: $23,619.00 $23,573.00 $23,473.00 $23,473.00
18G Interior upgrade specify $1,140.001 $1,139.002
180 2
On -Star 1 -year safe & sound service NA NA
54Q Remote power mirrors $120.001 $119.002
54Q 2
54E -723A 1 Recreational mirrors $80.00, NA
21L -P66T 14 passenger center aisle seating $6,795.00 $41700.002
DLR2
90P -723A I Power driver's seat $390.001 NA
Power passenger seat NA NA
C 1 Cloth seats Inel.I NC
CS 2
18G 1 Full carpet Incl.1 $1,139.002
18G 2 REQ INTERION UPGRADE PKG I
D -924 1 Legal deep tinted film, dealer installed $590.00, $400.002
DLR 2
Rear window defogger NA NA
924 1 Privacy glass $460.001 $459.002
9242
585 1 AM/FM radio with single CD $295.001 $294.002
595 2
98S 1 "Blue Tooth" connectivity $475.001 $964.002
98S 2 REGAMIFMICD 1
3K I Third key $270.001 $150.002
3K 2
948 1 Remote keyless entry $225.001 $595.002
DLR 2 REP INTERIOR UPGRADF. PKG
Side air bags NA Std
18A I Exterior upgrade - specify $395.001 $394.002
18A 2
D -RS I Vent visors - stick -on style $140.001 $150.002
DLZ
D -RS I Rainshields - flange style $140.001 $175.002
DL
687 1 Running boards $320.001 $319.002
6872
60S] Sliding side door NCI NC2
60S2
9421 Daytime running lights $45.00, $44.002
9422
Immobilize daytime running lights NA NA
Bid Award Announcement - Revised (I1 -I9 -0907) 574
VEHICLE: E -350 Club Wagon Extended (S3B)
DEALER: Hub City Ford, Inc. Don Reid Ford, Inc.
ZONE: it Western *Northern
BASE PRICE: $23,619.00 $23,573.00
Don Reid Ford, Inc.
* Central
$23,473.00
Don Reid Ford, Inc.
* Southern
$23,473.00
536469 1 Class IV hitch, only $575.00
DL 2 INC TRAILER RALL,PIN,CLIP I
536 -769' Class III hitch, includes bar and ball Incl.'
DL 2
536 -796 1 Heavy -duty towing package up to 6,500 lbs. $575900
536 2 INC TRAILER BALL,PIN CLIP (REG 6.8L V -10 ENG)
99Y/536 2 Heavy -duty towing package up to 10,000 lbs. NA
D -NF Nitrogen filled tires including spare tire $150.00,
DL 2
Full size spare tire and rim Std
D -BA Backup alarm $120.00'
BUA 2
15C Backup camera with 3.5" LCD (rear mounted camera to provide wide angle field of $470.00'
BUC 2 vision at rear of vehicle)
FACTROY INSTALLED (REG AMIFUICD)
153 2 Front license bracket Incl.
DI 2 Setina PBIOOAl2— 12" Aluminum Push Bumper NA
DI 2 Setina PB 100A 16 — 16" Aluminum Push Bumper NA
DI 2 Setina P13300 Push Bumper NA
DI 2 Go Rhino 5000 Series Push Bumpers NA
Rear Transport Seat — Laguna System 3P NA
Rear Transport Seat — Pro Gard 6000 Series NA
Rear Transport Seat with extended seat belt — Patriot PSCV I NA
FCD - IPK -15 American Aluminum Inmate Transport Package for a 15- Passenger Van, or $39695.00
FCD- IPK -15 2 approved equivalent. Kit includes complete window guards set and replacement door
trim panels set, and one front security partition. Please specify year, make and model.
*Other options and combinations available, but not included.
$595.002
$495.002
$349.002
$1,139.002
$100.002
Std
$100.002
$695.002
NC
$695.002.
$695.002
$695.002'
$695.002
I�J�I
M
NA
$3,995.002
FCD -FP -15 I
*Front partition
$997.00'
$695.002
FCD -FP -15 2
FCD -CP -15 I
*Center partition
$997.001
$695.002
FCD- CP -1.5 2
FC134P -1.5 I
*Rear partition
$997.001
$695.002
FCD -RP -15 2
FCD -FANS I
*Dual forced air circulation fans
$690.00'
$295.002
FCD -FANS 2
FCD- RDP-15 I
*Replacement door panels (set)
$690.00'
$495.002
FCD- RDP -15 2
FCD - RSTEP -15 1
*Rear step
$690.001
$395.002
FCD- RSTEP -15 2
FCD - SSTEP -15 I
*Side slide -out step
$690.00'
$295.002
FCD- SSTEP -15 2
Bid Award Announcement - Revised (11 -19 -0907) 575
VEHICLE: E -350 Club Wagon Extended (S3B)
DEALER: Ilub City Ford, Inc. Don Reid Ford, Inc. Don Reid Ford, Inc. Don Reid Ford, Inc.
ZONE: *Western *Northern *Central *Southern
BASE PRICE: $23,619.00 $23,573.00 $235473.00 $23,473.00
FCD- WGS -15 1 *Complete window guard set $2,895.001 $795.002
FCD- WGS -15 2
Optional equipment - specify NA $129.002
MF,TALLIC PAINT 2
Optional equipment - specify NA $695.002
SOLID PARTITION 2
DI 2 Optional equipment - specify NA $595.002
REAR SENSORS 2
Optional equipment - specify NA
Optional equipment - specify NA
D -TT I Temporary tag $19.001 $25.00
D -TE 1 Transfer existing registration (must provide tag number) $99.001 $95.00
D -NS 1 New state tag (specify state, county, city, sheriff, etc.) $195.001 $165.00
5/75,000 1 Maintenance Plan - specify $1,350.001
(15) SFRVICF. VISTIS 1
61100,000 1 Maintenance Plan - specify $1,745.001
(20) SERVICE VISTIS 1
6/125,000 1 Maintenance Plan - specify $1,985.001
(25) SERVICE VISTIS 1
511009000 Warranty - specify $2,680.001 $1,920.002
EXTRA CARE 1 ($0) DEDUCTIBLE OR 61125, 000 WLES S3490. 00 ($0) DEDUCTIBLE 1
ESP 2 6Y 100 LIILES 0 DED POPYERTRAIN 2
5 1100,000 BASE Warranty - specify $2,245.001 $2,365.002
CARE 1 ($0) DEDUCTIBLE OR 6112500 MILES$3130.00 ($0) DEDUCTIBLE 1
ESP 2 6Y 100 MILE 0 DED BASECARE 2
5 /100,000 Warranty - specify $19885.001 $2,875.002
POWERTRAIN ($ O) DEDUCTIBLE6112. 5 ,DOOMILAS$2665.00($0)DEDUCTIBLE 1
CARE 1 6Y 100 MILE 0 DED F„YTRA CARE: 2
ESP 2
Diesel Warranty - specify NA NA
Diesel Warranty - specify NA NA
Diesel Warranty - specify NA NA
Bid Award Announcement - Revised (11 -19 -0907) 576
IR
NAME: CITY OF SOUTH MIAMI
EMAIL: SKULICK @SOUTHMIAMIFL.GOV
2012 FORD E -350 15 PASSENGER VAN
5.4L V -8 ENGINE
AUTOMATIC OVERDRIVE TRANSMISSION
VINYL FLOORS
VINYL SEATS
1w lf:u
AM /FM RADIO
DUAL AIR CONDITIONING
SPEED CONTROL
POWER WINDOWS & LOCKS
PRIVACY GLASS
PER FSA CONTRACT# 11 -19 -0907
SPEC# 29
DELIVERY 75 - 90 DAYS ARO
DATE: MAY 6, 2012 1
ATTN:STEVEN
TOTAL
$23,473.00
$ 459.00
$23,932.00
We thank you for the opportunity to make this proposal and will appreciate your acceptance. Acceptance of this proposal will
not be binding upon us until this proposal is approved hereonin writing by an official of Don Reid Ford, Inc. Return of one
copy of this proposal and your purchase order number constitutes your official acceptance.
.s:
ACCEPTED:
Respectfully submitted
DON REID FORD, INC.
BY:
FLEET MANAGER