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Res No 091-13-139090: 0, RESOLUTION NO. 91 -13 -13909 A Resolution concerning an application pursuant to Land Development Code Section 20- 4.3(N), requesting approval to permit the installation of a banner over the public right -of -way at 5880 Sunset Drive to promote an event titled "25th Annual Twilight 5K Walk/Run," held by TeamFootWorks in Downtown South Miami on June 2, 2013. WHEREAS, pursuant to Land Development Code Section 20 -4.3 (N) "Banners over rights -of- way ", all non - profit organizations proposing to display a special event banner over a City street must submit a Banner Request Application; and WHEREAS, the applicant, TeamFootWorks, a non - profit organization, submitted a Banner Request Application asking for approval to hang a banner over Sunset Drive to promote the event titled "25th Annual Twilight 5K Walk/Run," an event to be held in Downtown South Miami on June 2, 2013. WHEREAS, the submitted application contains the required insurance statement, non- profit certificate, banner design document, and fee; and WHEREAS, the Mayor and City Commission of the City of South Miami desire to support the TeamFootWorks event. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The request submitted by TeamFootWorks, a non -profit organization, for approval to hang a banner (Exhibit "A ") over Sunset Drive at 5880 Sunset Drive, to promote the event titled "25th Annual Twilight 5K Walk/Run," an event to be held in Downtown South Miami on June 2, 2013 is hereby approved during the following period: May 22, 2013 through June 5, 2013, Section 2. Severability. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 3. Effective Date. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this 7th day of Mav .2013. ATTEST: APPROVED: Pg. 2 of Res. No. 91 -13 -13909 1111 W11D7.11►1D7MIIuti CITY�ATTORNE 0, RgVED AS TO FORM, COMMISSION VOTE: ALIT Mayor Stoddard: ERE Vice Mayor Liebman: Commissioner Newman Commissioner Harris: yif Commissioner Welsh: 5 -0 Yea Yea Yea Yea Yea ft, &, 0 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM To: The Honorable Mayor and Members of the City Commission Via: Steven Alexander, City Manager From: Christopher Brimo, AICP Planning Director (ff Date: May 7, 2013 k: ¢. Subject: A Resolution concerning an application pursuant to Land Development Code Section 20- 4.3(N), requesting approval to permit the installation of a banner over the public right -of -way at 5880 Sunset Drive to promote an event titled "25th Annual Twilight 5K Walk/Run," held by TeamFootWorks in Downtown South Miami on June 2, 2013. APPLICANT'S REQUEST The applicant, Team Foot Works, a non - profit organization, submitted a Banner Request Application requesting approval to hang a banner over Sunset Drive to promote the event "25th Annual Twilight 5K Walk/Run ". This is an event that promotes both fitness in the South Miami community as well as healthy initiatives on June 2, 2013, APPLICABLE REGULATIONS The City Commission at its May 1, 2007 meeting amended the Land Development Code to require approval of all banners placed across a public street. The ordinance created Section 20- 4.3(N) which sets forth regulations governing the placement of banners. Section 20- 4.3(N) of the Land Development Code states the following: 1. Organizations wishing to display a banner over rights -of -way in the City of South Miami must submit to the Planning Department a "Banner Request" application at least thirty (30) days in advance. 2. The city commission will review all requests and will determine whether the request conforms to the.following guidelines: a. Only not, for profit organizations may display banners; b. Banners for no more than three (3) special events shall be displayed at any given time; c. Banners may be displayed ten (10) to fourteen (14) days before the advertised event takes place; banners must be removed within (5) days after the end of the special event. ZACommission Items\2073 \5 -7 -13 \Twi1ight Run Banner \Twilight Run Banner Request_ CM Report.docx d. Banner design, color, size, proposed location and wording must be approved by the city commission, and must be submitted along with request. 3. The organization displaying a banner must provide proof of public liability insurance naming the City of South Miami as additionally insured for the period of time banner is displayed. 4. The organization must pay a two hundred and fifty-dollar ($250.00) fee in advance or the actual cost incurred by the city to hang and remove the banner. The city commission may adjust this fee from time to time in order to reflect the current costs of installation. The city or one (1) of the first approved by the city to hang and remove the banners will be the only entities performing this task. The applicant has requested that the proposed banner be placed over Sunset Drive at 5880 Sunset Drive beginning on May 20, 2013 through June 3, 2013, which is display time period of thirteen (13) days before the event is scheduled to take place. However, because the Public Works Department only hangs /removes banners on Wednesdays, the display time period has been modified to May 22, 2013 through June 5, 2013, which is a display time period of eleven (11) days before the event is scheduled to take place. RECOMMENDATION Staff recommends that the Commission approve the banner request application for the period of May 22, 2013 through June 5, 2013, which is in compliance with Section 20- 4.3(N) of the City's Land Development Code. Backup Documentation: • Resolution • Banner Request Application, submitted on March 25, 2013 • Fee Schedule, Part 2 of 4 • Letter of Intent, dated March 6, 2013 • Banner Design — Exhibit "A" • Insurance Certificate • Non-Profit Certificate • Event Information ZACommission Items\2013 \5- 7- 13VFwi1igh1 Run Banne6Twilight Run Banner Request__ CM Report.doex 0 01. Sough Mlnml CITY OF SOUTH MIAMI PLANNING & ZONING DEPARTMENT Z• ' ` ' 6130 Sunset Drive, South Miami, F133143 (305) 663 -6326 Fax (305) 668-7356 pp•Amonca Chy Hanging Banner Over Public Street i Request Form for Special Event zoo, Application for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordinance No, 10 -07 -1911; LDC Section 20- 4.3(N). Complete this permit application form and submit the application to the Planning & Zoning Department located in the Sylva Martin Building in front of City Hall. This application must be submitted at least 30 days prior to the event date. An application fee of $300 must be paid at time of submittal. If approved by the City Commission, this fee covers installation and removal of banner. If approved, take the permit and the banner to the City `s Public Works Department located at 4795 SW 7511 Avenue Miami, FL 33155, at least one week prior to the installation date. The Public Works Department will install and remove the banner on the dates specified by the approved permit. Name of Non- for - Profit Organization Organization Address Authorized Re- presentative Name Event Name' Approximate Installation Date Requested: Banner Location Requested: Phone No. Rep. �. 5800 Sunset Drive Event Type: Briefly describe event for which you wish to display a banner in South Miami: Sunset Drive - Applicant understands that the Banner installation is 10 -14 days before the advertised event day. Installation and removal dates are based on workload. The City is not responsible for the condition of the banner during this period. Applicant agrees to pickup banner within seven (7) days after the event. The city may discard the banner(s) after the specified period le Banner Specifications- 30ft X 34ft wide, 660ft of'/ (half) nylon rope with hooks and the banner must vents. Applicant's Signature I'I_.ANNING & ZONING OFFICE USE ONLY: SUBMITTED REC'D BY: INITLVL Illustration of banner showing height, width of the banner, and lettering [ - - --- Copy of liability and /or property damage insurance required Application fee $300,(per application) 0� City Commission Approval Resolution No. Comment: 14 -16 Comm. Date: w; rot Part 2 of 4 City of South Miami, Florida PLANNING AND ZONING DEPARTMENT :In Fa NAME: 7&m i vrl vvuv -" ADDRESS: z3--T�,'f .� e F o,. lvc PHONE NO: 2 j (, (,& (. j 001.0000.341.3000 NEWSRACK APPLICATION FEE ............ ($50 per newsracic) 001.000043413000 OUTDOOR DINING /SEATING PERMIT ($45 per seat on public sidewalks, in Fiscal Year 2010 -2011) ($55 per seat on public sidewalks, in Fiscal Year 2011 -2012) ($65 per seat on public sidewalks, in Fiscal Year 2012 -2013 and thereafter) ($520 per each stand -alone table top without seating for consumption of beverages or food, on public sidewalks) ($250 per year flat fee on private property) Resolution No. 150 -08 -12747 001.0000.341.3000 TEMPORARY SIGN PERMIT ...................... ($75 per 30 day period) ❑ls` Issuance; Renewals: ❑ 2°d 0 3 "d 001.0000.341.3000 BANNER OVER PUBLIC STREET, ($300) ° Maximum of 14 days POLE BANNERS Per each pole banner, per maximum 30 day period ($30) Minimum fee ($300) MIAMI -DADE COUNTY SIGN APPLICATION............. ($100 per sign) 001.0000.341.3000 TREE REMOVAL PERMIT ($75 for first tree, $35 for each additional tree) ....... ............................... 001.0000.341.3000 WAIVER OF RIGHT -OF -WAY IMPROVEMENTS................ ($19500) 001.0000.341.3000 PERMANENT GENERATOR APPLICATION." 96..............0.6.. ($100) MICROFILM / IMAGING 001.0000.341.4000 REQUEST FOR MICROFILM / IMAGING RESEARCH 9999... ($100) 001.0000.341.4000 MICROFILM /IMAGING Reader /Printer copies....... ($12 each image) 001.0000.369.9201 LDC, COMP PLAN & ALL PHOTOCOPIES ($ 0.15 per single -side copy; $ 0.30 per double -sided copy) ZAFormsfteeipt forms \RECEIPT FORM Pail Il - 1-18-12. doe Ordinance No.04 -11 -2077 adopted 1 -4 -11 White copy to Planning; Pink copy to Customer; Yellow copy to GRAND TOTAL ~4 ^^ t g A:�,L) 3 C, o l, jk j 1'stiV, . a r � r4 A M 5724 Sunset Dr. South Miami, FL 33143 To: Steve Alexander City Manager City of South Miami Mr. Alexander, a� 6f a� 305- 666 -RACE www.teamfootworks.org 3/6/2013 This letter is to accompany our special event application for the Twilight 5k Run Walk. The Twilight 5k is a healthy and wholesome family event based on exercise, fun, and music. This will be the eighth year my grandchildren along with many of their friends and extended families have participated. The attached route map and venue layout should provide a fair overview of the event. Supported by the Baptist South Miami Hospital and Town Kitchen and Bar, the run/walk will take place on Sunday evening, June 2nd, 20130 As we have in the past, the Twilight 5k will designate the South Miami Police Explorers as the charitable beneficiary for the run. If you have any questions please do not hesitate to call. Sincerely, lot ans" Huseby Race Director TeamFootworks is a 501(c)(3) not- for - profit corporation committed to fitness education through the production of events and educational material. Throughout the year, we offer training programs and events to promote fitness. FEIN: 65- 0455073 ea AC ® L fi G F CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 3/8/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,. subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER STAR Insurance - Fort Wayne Office 2130 East DuPont Road Fort INSURED IN 46825 Road Runners Club of America 2013 & Its Member Clubs 1501 Lee Highway, Suite 140 Arlinaton VA 22209 NAME: J ' N ud Weaver NAME: y PHONE (260) 467 -5697 F M..1. (260) 467 -5651 weaver @starfinancial.com 0 COVERAGES CERTIFICATE NUMBER:2013 - $2M A. I . REVISION NUMBER: O THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL UBR POLICY NUMBER POLICY EFF IM MIDDY POLICY EXP M IDD LIMITS A CGM=MAI I IA0111N _... _. _.. X COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR X _.... O 000000 3086700 .2/31/2012 _.. 2 /31 %2013.MEDEXP tAC.H UUUUKKtNLot $... DAMAGE b RENTED PREMISES (Ea occurrence) $ 500,000 (Any one person) $ 5,000 PERSONAL& ADV INJURY $ 2,000 1000 X Leal Liability to 12:01 A.M. 12:01 A.M. Participant $2,000,000 GENERAL AGGREGATE $ NONE GEML AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 21000,000 use & Molestation ABUSE &MOLESTATION $ 500 , 000 X POLICY PRO• LOC .IFCT ggregate $5,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident) 2 000c000 BODILY INJURY (Per person) $_� A ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS X O 000000 3086700 2/31/2012 .:... ..:,- 2/31/2013 ..., .. gODILYiNJURY(Peraccident) $ X PROPERTY DAMAGE $ HIRED AUTOS X AU L NED 2:01 A.M. 2:01 A.M. UMBRELLALIAB OCCUR EACH OCCURRENCE $ AGGREGATE i $ EXCESS LIAB CLAIMS -MADE DED RETENTION $ WORKERS COMPENSATION - WC STATU- OTH- AND EMPLOYERTLIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE F—I OFFICERlMEMBER EXCLUDED? NIA E.L. EACH ACCIDENT $ (Mandatory In NH) E.L. DISEASE • Fes, EMPLOYE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ B EXCESS MEDICAL & ACCIDENT X SPX 00000 25699000 2/31/2012 2131/2013 EXCESSMEDICAL $10,000 ($250 DEDUCTIBLE /CLAIM) 2:01 A.M. 2:01 A.M. AD &SPECIFIC LOSS $2;500 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space is required) CERTIFICATE HOLDER IS NAMED AS AN ADDITIONAL INSURED AS RESPECTS THEIR INTEREST IN THE OPERATIONS OF THE NAMED INSURED. DATE OF EVENT: 06/02/13 Twilight 5R INSURED CLUB /EVENT MEMBER: TeamFootWorks, attn: John Huseby, 5424 Sunset Drive, South Miami FL 33143 CERTIFICATE HOLDER CANCELLATION 06/02/13 City of South Miami 6130 Sunset Drive South Miami, FL 33143 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE John Lefever /LORENZ ACORD 25 (2010105) © 1988 -2010 ACORD CORPORATION. All rights reserved. INS025tgmnnsini Tha A(Tr)Pn nnma nnrl Innn ara rnnictorari marlrc of Arr)pn fi 4A .: Internal Revenue Service Team Footworks Educational and Fitness Corporation c/o John K. Huseby 5724 Sunset Dr. South Miami, FL 33143 Department of the Treasury Washington, .DC 20224 Person to Contact: Telephone Number: Refer Reply to: (202) 622 -8140 Date: Employer Identification Number: Key District: .Accounting Period Ending: Foundation Status Classification: Advance Ruling Period Begins: Advance Ruling Period Ends. Form 990 Required. Dear Applicant: CP:E:EO:T:2 INOV 91994 65- 0455073 Atlanta May 31 509(a) (2) January 1, 1994 May 31, 1998 Yes Based on� information supplied, and assuming your operations will be as stated in -your application for recognition of exemption,.we have determined you are exempt -from, federal income tax under section 501(a) of the Internal-Revenue Code as an organization described,in section 501(c)(3). Because you are a newly making a final determination section 509(a) of the Code. can reasonably be expected to organization described in the created organization, we are not now of your foundation status under However, we have determined that you be a publicly supported section(s) shown above. Accordingly, you will be treated as a publicly supported organization, and not as a private foundation, during an advance ruling period. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must submit to your key District Director information needed to determine whether you have met the requirements of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, you will be classified as a section 509(a)(1) or 509(a)(2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, you will be classified as a private foundation for future periods. Also, if you are classified as a private foundation, you will be treated as a private foundation from the date of your inception for purposes of sections 507(d) and 4940. A, unp l8 Flog p�A k Consumer's - -- - Certificate ----- of --- - - - --- Exemption with an exemption certificate before making tax - exempt purchases. See Rule 12A- 1.038, Florida Issued Pursuant to Chapter 212, Florida Statutes DR -14 R. 04/05 02/17/11 85- 8012600365C -4 01/31/2011 01/31/2016 501(C)(3) ORGANIZATION Certificate Number Effective Date This certifies that TEAM FOOTWORKS EDUCATIONAL AND FITNESS CORPORATION 5724 SUNSET DR SOUTH MIAMI FL 33143-5316 Expiration Date Exemption Category is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible personal property purchased or rented, or services purchased. MIZIM DEPARTMENT OF REVENUE IImportant Information for Exempt Organizations DR -14 R. 04/05 1. You must provide all vendors and suppliers with an exemption certificate before making tax - exempt purchases. See Rule 12A- 1.038, Florida Administrative Code (FAC). 2. Your Consumer's Certificate of Exemption is to be used solely by your organization for your organization's customary nonprofit activities. 3. Purchases made by an individual on behalf of the organization are taxable, even if the individual will be reimbursed by the organization. 4. This exemption applies only to purchases your organization makes. The sale or lease to others by your organization of tangible personal property, sleeping accommodations or other real property is taxable. Your organization must register, and collect and remit sales and use tax on such taxable transactions. Note: Churches are exempt from this requirement except when they are the lessor of real property (Rule 12A- 1.070, FAG). 5. It is a criminal offense to fraudulently present this certificate to evade the payment of sales tax. Under no circumstances should this certificate be used for the personal benefit of any individual. Violators will be liable for payment of the sales tax plus a penalty of 200% of the tax, and may be subject to conviction of a third degree felony. Any violation will necessitate the revocation of this certificate. 6. If you have questions regarding your exemption certificate, please contact the Exemption Unit of Central Registration at 850 - 487 -4130. The mailing address is PO BOX 6480, Tallahassee, FL 32314 -6480. S A 4 4 O Z N � LL, i f4o i� O 4• Li. 3 �*f S 2 f P 1 5 t � ? 1 va ' 1 if F� r L t i F 4S. 40R� Ln• rl M �0 V 1 mmx