Res No 053-13-13871&:
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RESOLUTION NO,s 53-13-13871
A Resolution authorizing the City Manager to expend an amount not to
exceed $7,921.20 to Galloway Office Supplies for the purchase of new
furniture for the computer lab located at the Gibson - Bethel Community
Center,
WHEREAS, it is requested to purchase new furniture to be installed in the Computer lab
located at the Gibson- Bethel Community Center; and.
WHEREAS, it is essential to provide suitable furniture far the Computer lab from
Gallow<r.1Office Supplies to cornpliment the addition of eighteen (18) new computers; and,
WHEREAS, the ('ity of South Miami Parks and Recreation Department will purchase
furniture from account number- 001.2000.572.5205 Computer Equipment with a current balance
of $0.315.00.
NOW, TIIEREFORi:. BI
COMMISSION OF T'I iE CFFY OF SO
Section 1. "I he (.1 Manager is
$7,021.20 to Galloway Office Supplies,
installed in the Computer lab located at
i't' RESOLVED 13Y 'FlIE MAYOR AND CITY
J IJI MIAMI, FLORIDA 111A "I':
hereby authorized to expend an amount not to exceed
for the purchase of new computer furniture to be
the Gibson- Bethel Community Center.
Section 2. The expenditure is to be charged to account no. 001.2000.572.5205,
Computer Equipment with a current balance of $0.315.00,
Section 3. If any section clause, sentence, or phrase of this resolution is for any reason
held invalid or unconstitutional by a court of competent jurisdiction, the holding; shall not affect
the validity of the remaining portions of this resolution.
Section 4. This resolution shall become cffcctive immediately upon adoption by Grote of
the City Commission,
PASSED AND ADOI,ryl 1) this1_9thday of
READ AND APPROVED AS 'FO FOIZM.
LANGUAGE, LILIGALFFY AND
EXECI -FFION '1`11ERI Ot�
March 2013.
APPROVED:
COMMISSION VO11:
Mayor Stoddard:
Vice Mayor Liebman:
5 -0
Yea
Yea
Pg. 2 of
&4
m
Commissioner Ncwman:
Commissioner Harris:
Commissioner Welsh:
Yea
Yea
Yea
&e 01 d 01
South Miami
All- America Cit
CITY OF SOUTH MIAMI 101
OFFICE Of THE CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor & Members of the City Commission
From: Steven Alexander, City Manager
DATE: February 22, 2013 Agenda Item No.:
SUBJECT: A Resolution authorizing the City Manager to expend an
amount not to exceed $7,921.20 to Galloway Office Supplies for
the purchase of new furniture for the computer lab located at
the Gibson - Bethel Community Center,
BACKGROUND: The Computer Lab located at the Gibson - Bethel Community Center
currently has outdated computers and furniture. The Community
Redevelopment Agency (CRA) has been approved to purchase eighteen
(18) new computers to be installed in the Computer Lab. Currently, we
are awaiting quotes to be provided before the purchase of those
computers can take place.
In order to effectively maximize space and create a seamless atmosphere
to learn, the purchase of suitable computer furniture is needed. The new
furniture will be positioned in a manner that is conducive to a learning
environment.
The purchase will be made through a State of Florida Contract No. 425-
001 -12 -1. Furniture manufacture HON is an awarded vendor on the
State contract and Galloway Office Supplies is an authorized HON
dealer.
EXPENSE: Not to exceed $7,921.20 to account 001.2000.572.5205, Computer
Equipment, with a balance of $9,315.00.
ATTACHMENTS:
Resolution for approval
State of Florida Contract
Computer Lab Area Draft
Budget print out
Quote
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Galloway Office Supply & Furniture Inc
10201 NW 21 Street , Miami, FL 3317
Tel: (305) 591 -161.6 Fax: (305) 591 -5655
Project #
�4i
Quotation
Quote to:
CARL WILLIAMS
ASSISTANT DIRECTOR FOR PARKS AND RECREATION
CITY OF SOUTH MIAMI
5800 SW 66TH STREET
MIAMI,FL.33143
Terms: P: 305 668 -7232
C: 786- 200 -3116
Line
Quantity
_
Unit Price
Extended Amount
Quote $1
Date
Customer Order Number
Customer H
Account Rep
ETS.FINISH AND LAMINATES TO BE SELECTED
2
2/1.5/2013
HMBFLIP24XL.C.FLIP'IOP BASE W /CASTERS PAINT FINISH
251.07
JORGE M.
Quote to:
CARL WILLIAMS
ASSISTANT DIRECTOR FOR PARKS AND RECREATION
CITY OF SOUTH MIAMI
5800 SW 66TH STREET
MIAMI,FL.33143
Terms: P: 305 668 -7232
C: 786- 200 -3116
Line
Quantity
_
Unit Price
Extended Amount
1
6
HMT2484E.G.HUDDLE TABLES 84" X24" W /TWO GROMM
215.20
1,291.20
ETS.FINISH AND LAMINATES TO BE SELECTED
2
6
HMBFLIP24XL.C.FLIP'IOP BASE W /CASTERS PAINT FINISH
251.07
11506.42
TO BE SELECTED
3
19
H5903.1-1 '1"ASK PNEUMATIC CHAIR NO /ARMS .FABRIC AND
134.6
2,557.40
FINISH TO BE SELECTED.
4
1
H5995 ADJUSTABLE HEIGHT ARMS
39.9
39.90
5
1
H38155. DOUBLE PEDESTAL DESK 60" X30 "LAMINATE &
515.03
515.03
PAINT TO BE SELECTED
6
18
H4022 LAMINATE KEYBOARD PLATFORM,MINIUM
71.73
11291.14
CLEARANCE FOR MOUNTING 2.2" X17 "D.LAMINATE 160 BE
SPECIFY
7
1
DELIVERY AND INSTALLATION DURING NORMAL WORK-
720.11
72011
ING HOURS MON -FRI 8:30AM -4:30 PM
TOTAL
7,921.20
7,921.20
ISTATE OF FL. CONTRACT# 425 - 001 -121
Prices wul be held for :i0 day: but are aubject. to +ncrear:e by MarnAacturrv. Pkmse be advised that this quote may not include applicable sale:; tax and use tax
Quote authorized bY Accepted By:
Title:
Date:
"ity of South Miam
Parks & Recreation
(6) 24 x 84 Tables
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!Mists > ;rate Term Contracts > Furniture: Office and Files
<< Return
Furniture: office and Files425 ®001
12 -1
Effective Period 03/02/2012 through 03/01/2016
Contract Type State Term Contract
• F?rir!�g
Contract Contractors
`MFAtMf1h 'JT�AM 5..x,'1 \.if V � C- 4l f'i"1 tf• {•••/'1 n'S Q'4••"l P" {•
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F r eauei fitly Asked t)uestio{ Gs
Contract
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Contract •
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Commodity
Codes
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Amendments
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850 -414
-6740
jaillie_._har'I_c'yC7)di Is,
_rn.y_f,o.r:_ida__cof'
425 -650,
425 -1001 425 -110,
425 -120,
425 -140,
425 -510,
425 -060,
425 -050, 425 -770,
425 -070,
425 -240,
425 -3001
425 -020,
425 -030, 425 -040,
425 -090,
425 -190,
425 -200,
425 -630,
425 -660, 425 -2101
425 -220,
425 -2301
425 -550,
425 -900
Description
This state term contract includes for the purchase of office and
conference /public area furniture, including lateral and vertical steel files,
dispatch /911 furniture, conference or training tables, mail processing furniture,
conference or training chairs, map files, storage and presentation accessories,
reception desks, single and multiple seating units, sofas and loveseats (public
areas), and occasional tables. Fireproof files, art work and decorative lamps and
accessories are not part of this contract.
Benefits
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Furniture: (dice and Ides State Tcrm Contracts I State Contracts, Agreements and Pric... Page 2 of' >
• Discounts of 45 to 78 percent off of list price (MSRP) for each contractor,
with average discount of 52 percent
• Additional discounts are negotiable for large quantity orders and one time
delivery of large single orders
• 90 -day delivery time (some Quick Ship)
• Delivery can be based on GSA terms
• Statewide coverage
• 59 Manufacturers with over 1,500 approved servicing dealers. Certified
minority vendors available.
• Toll -free access to customer service representatives
• Wide product selection with over 100,000 items on contract. Custom
options available.
• Dedicated contractor website with prices, discounts, dealers, and LEED
green products /environmental information
• 5 -year warranty coverage or manufacturer's warranty whichever is greater.
Fabric and pneumatic cylinders shall be warranted for minimum of 1 year.
• Online reporting capabilities (e.g., order tracking, usage reports)
• Priority allocation for supply constrained items
• Includes following value added services: installation, product removal, end -
of -life recycling, design services, space planning, reconfiguration,
consulting services, inventory management services, technical services
http:i'v flon(LIXon► business operations state purchasing lve►ufor inionnationl... 2, %l4 %?Of 3
Pitrniture: Office and FlICS / SUAte :I erm ('onU•acts / State Contracts, Agreements and Pric... Page 3 of")
Terms and Cc.nditions ; Privacy Statement. Ac c c).ssibifrty I Copyright � 2013 Department
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SERVICES
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4050 Esplanade Way I Tallahassee+, Florida 32399 -0950 I Tel: JS0.488.2786 ( Fax: 8S0.922.6149
ML:f\,-1ORAVDUIv1 NO.: (425-001-12- 1) - 1
1'0: 1. 'set, Agenc}
FROM: Director, State Purchasing
SLJBJ1 :C'i: Contract No. 425- 001 -1)-I
Title: Office F'Urlliture and FileS
&..
JOHN R MILES
Secretary
Effective March 2, 2012, the Contract Manager has been changed to Shameka Smith. Please direct questions
to Shameka Smith at (850) 488 - 414 -6740 or Shat-neka.Smith(a.dms.M Fy lorida.com.
Any questions or problems in delivery or service that may arise regarding this contract should be directed to the
Contract Manager.
UI[I':11� C•11i� "? r iF l ;a:�A( ;t:•fli`:1
liter: sCoU SFRVC��
<:xovernor
4050 Esplanade lVay I Tafahassee, Florida 32399 -09SO 1 Tel: Si0.488.2786 I Fax: 850.922.6149
CERTIFICATION OF CONTRACT
TITIT: Office Furniture and Files
CONT RAC1` NO.: 4215-001-12-1
ITB NO.: 17 -425- 0014
I:FI C I IV F: March ?. ?012 thrcn?gh March I. 2016
SUPT ".RSI: DF:S: 4215-00 1 -06-1
CON'1-RACfORN: Sec Attached List
JOHN P. MILES
Secretary
A. AU!TI IORI"l:Y Upon affirmative action taken by the State ol'Florida Department of''vtanagerlient Services. it
Contract haS been eXC'CUI (1 1)et4 <een the State (WFlorida and the desigmlted contractors.
L3. 1 I I 'k 1 . _-This contract was entered into to provide economic, in the purchase ot'017ice Furniture and Files by all
State 01'Florida agencies and institutions. I her'41t)re, Ir1 compliance with Section 257.042. Florida Statutes. all
purchases of' these CounnoditiCS Shall be made under the terms, prices, and conditions of'this contract and with the
suppliers Specified.
C. All purchase orders dr ill he issued in accordance with the attached ordering
instructions. Purchaser shall order at the prices indicated. exclusive. of'8H Federal. State and local taxes.
All contract purchase orders shall slwcv the State Purch asino contract number. product number, quantity.
description ol, item, with unit pricks extended and purchase order totaled. ('Phis requirement may be wcolived when
purchase is made by a blanket purchase order.)
I). C:'ON�IRAC'!
requirements
problem with
office.
OR PI ;RI ORM.ANC 1;; - Aslerlcies shall report
of this Contract on Complaint to VCndor. form
in a prescribed period of'time. then form PI jR
411IN vendor failure to perform according to the
1,L�R7017. Should the vendor Lail to correct the
7029. Request for Assistance. is to be. tiled xwith this
1`. SPL:CIA1 AND C,FN RAl_ _C:O;NDI IQN? ) - Special and general conditions ar'e enclosed Ior vour information.
Any restrictions accepted from tlue Supplier are noted oil the ordering instructions
A'I 1 AC'I IMFN l
u\��% dmN 11.\I Ivridoxom
C'ontr'actors Awarded:
Affordable Interior Systems (A IS). I Judson. 11MA (A)
AllseatingCorporation, Mississau)a, Ontario. CANADA (A)
Allsteel, Inc., Muscatine, IA (A)
Artopex, Inc., Granby, Quebec, CANADA (A)
13erco htdustries. Inc. Saint Louis. MO (R)
C ' Group (Commercial furniture Group) St. Louis, ;110 (A)
Chromcraft Corporation, Senatobia. MS (A)
Compatico. Inc.. Grand Rapids. 1\11 (A)
DAR /RAN Furnit -ure, I filth Point. NC (A)
Dauphin North America, Boonion. NJ (A)
David FAhNard ComIxiny.. Ltd. Inc., Baltimore, ti'ID(A)
Encore Seating, Inc., Cerritos, CA (A)
I`,ndura I.I,C', Waukesha, WI (A)
FxgoGenesis, L..LC, Navasota.. TX (A)
I'SI L-'l Solutions. LLC'_
Mesa. AZ (R)
Evans Consoles, Inc., C'aigary, Ala. Canada (A)
Lxemplis Corporation /Situ nh Seating. Cypress, CA (A)
Fuhnarque DBA [:KO, ( "Ievela)d, `I'N (A)
Great Openings, L_udino on. MI (A)
Groupe Lacasse, ITC. St. Pie, Quebec. (.'ANADA (A)
Gunlock-0 Company. L,I_C. the, WOyland. NY (A)
Ilc:rrter. Middlehttrv, IN (A)
I Iaworth. Inc., Ifolland, MI (A)
Merman i�riiller, Inc., Zeeland, MI (A)
I li,.lt Point furnihn•e IndUStl'iCS, fnc.. I hoh Point. N(' (A)
I lighmark. Iiuntingtnn 13 tacit, CA (A.)
I ION Company, the, Muscatine. IA (A)
Ifoovcr Panel Company, Rockwz ll. TX (A)
Ilumartscale Corporation, Piscataway. NJ (A)
Indiana Furniture DBA Indiana Desk..lasper, IN (A)
Integra, Inc., Walworth, WI (A)
Inwood Office Invironments, .lasper. IN (A)
Jasper Seating. Jasper. IN (A)
Jolco. lnc.,.laslrer, IN (A)
Q A Manufacturing. Inc., Schofield. WI (A)
Kimball Intermitional Marketim, DBA Kimball Offiec..lasper. IN (A)
Knoll. Inc.. East Greenville. PA (A)
KrueUr International (KI), C;reenbaN, WI (A)
Krug. Inc., Kitchener. Ontario, Canada (A)
I.(,)-L -Boy. Ferdinand. IN (A)
Logillex (Mobilier de I3urVau).. Sherbrooke. Quehec, Canada (A)
Mahnuson Group Inc., Woodridl;e, 11. (A)
Martin Bntttrud, Inc.. Gardena. CA (A)
Maxon Iurniture, Kent, WA (A)
`VliOinc Compam, Shehoyg)an- WI (A)
National Office Furniture, Jasper, IN
Neutral POSttlre. Inc.. RrN'an. I X (A)
Nevers InduSVIeS, tic., Minnezlpolis, :MN (A)
Nucrall Furniture, (_�omstock Park. i\-11 (A)
h
Office Master, Inc.. Ontario. CA (A)
OFS Brands. Inc., I luntinoburo, IN (A)
Paoli, Inc.. Orleans. IN (A)
Richards - Wilcox, Inc., Aurora. 11.: (A)
Safc(a Patrician Furniture Co., tli�d, Point, N(: (c)
Source International. Shre\\. -4S bUry, MA (A)
Spec Ftrniture. Inc. 'Toronto, Ontario, CANADA (A)
Steelcase, Inc.. Grand Rapids. MI (A)
Symmetry Office. Pampa, Fl. (A)
Teknion, I.,I,C, Mount Laurel. N.) (A)
Trendway Corporation. Holland. MI (.A)
Trinity Furniture, Trinity. NC (A)
Versteel, Jasper, IN (A)
W;.ttson Furniture Group, Inc., Poulsbo. %-'A (A)
Workrite C;ri;onomics. Pctalunrt, C'A (A)
Wril;ht line, L.LC, Worcester, Iv ;1A (A)
%oom Scaling. Middlebury, IN (A)
CONTRACT BETWEEN
k
FLORIDA DEPARTMENT OF MANAGEMENT SERVICES
[Contractor Name]
a
k
This Contract is by and between the State of Florida, Department of Management Services (Department),
Division of State Purchasing (Division), an agency of the State of Florida with offices at 4050 Esplanade Way,
Tallahassee, Florida 32399 -0950, and (Contractor).
Whereas, the Contractor replied to the Division's Invitation to Bid (ITB) No.:17- 425 - 001 -F- Office Furniture and
Files:
Accordingly, and in consideration of the mutual promises contained in the Contract documents, the Department
and the Contractor do hereby enter into this Contract.
1.0 NAME OF PROJECT
Office Furniture and Files
2.0 SUMMARY OF THE CONTRACTUAL SERVICES / SCOPE OF WORK
This state term contract includes for the purchase of office and conference /public area furniture,
including lateral and vertical steel files, dispatch /911 furniture, conference or training tables, mail
processing furniture, conference or training chairs, map files, storage and presentation accessories,
reception desks, single and multiple seating units, sofas and loveseats (public areas), and occasional
tables. Fireproof files, art work and decorative lamps and accessories are not part of this contract.
3.0 DELIVERABLES
All products offered under this Contract shall be new and unused and in current production -
remanufactured or refurbished products are not part of this offering. No series shall be considered for
award under this Contract if already awarded or in conflict with another State Term Contract. Eligible
products include, but are not limited to:
Office Furniture
Dispatch /911 Furniture
Mail Processing Furniture
Map Files
Reception Desks
Sofas & Loveseats (Public Areas)
Lateral, Vertical and Fireproof Steel Files
Conference or Training Tables
Conference or Training Chairs
Storage and Presentation Accessories
Single & Multiple Seating Units
Occasional Tables
4.0 SUMMARY OF PENALTY FOR FAILURE OF CONTRACTOR TO MEET DELIVERALBES
Delay in delivery beyond the tirne specified must be justified to the ordering agency, in writing, and if
required, the Contractor shall provide temporary furniture on a rent -free basis. Furthermore, items not
delivered within the required delivery schedule may result in the Contractor being found in default by the
Department in accordance with contract conditions.
5.0 EFFECTIVE DATE
This Contract shall begin on March 2, 2012, or on the last date in which it is signed by all parties,
whichever is later.
6.0 EXPIRATION DATE
This Contract shall expire on March 1. 2016 unless cancelled earlier in accordance with its terms.
Pear J
0 0: k
7.0 RENEWAL
In accordance with Section 4.26 of the State Term Contract No. 425 - 001 -12 -1, upon mutual written
agreement, the Customer and the Contractor may renew the Contract, in whole or in part, for a period
that may not exceed 4 years at the same price. terms and conditions, allowed by Chapter 287, Florida
Statutes.
8.0 EFFECT OF A REPLACEMENT CONTRACT
A replacement contract may be established under a new solicitation process prior to March 1, 2016. In
such case, the Department may terminate this Contract prior to March 1, 2016.
9.0 INTELLECTUAL PROPERTY
The parties do not anticipate that any intellectual property will be developed as a result of this contract.
10.0 PREFERRED PRICE
The Contractor agrees to submit to Customer at least annually an affidavit from an authorized
representative attesting that the Contractor is in compliance with the preferred pricing provision in
Section 4(b) of form i AUN 1000.
11 *0 SCRUTINIZED COMPANY LIST
In executing this contract, Contractor certifies that it is not listed on either the Scrutinized Companies
with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy
Sector List, created pursuant to section 215.473. Florida Statutes. Pursuant to section 287.135(5), F.S.,
Contractor agrees the Department may immediately terminate this contract for cause if the Contractor is
found to have submitted a false certification or if Contractor is placed on the Scrutinized Companies with
Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector
List during the term of the contract.
12.0 EMPLOYMENT ELIGIBILITY VERIFICATION
Pursuant to State of Florida Executive Orders Nos.: 11 -02 and 11 -116, Contractor is required to utilize
the U.S. Department of Homeland Security's E- Verify system to verify the employment of all new
employees hired by the Contractor during the contract term. Also, Contractor shall include in related
subcontracts a requirement that subcontractors performing work or providing services pursuant to the
state contract utilize the E- Verify system to verify employment of all new employees hired by the
subcontractor during the contract term.
13.0 REPORTING REQUIREMENTS
Section 5.7 of the ITS 17- 425 - 001 -F, is superseded and entirely replaced with the following:
Each Contractor shall submit a sales report on a Quarterly basis. Reporting periods coincide with the
State Fiscal Year:
• Quarter 1- (July - September)
• Quarter 2 - (October - December)
• Quarter 3 - (January- March)
• Quarter 4 - (April -June)
Each Quarterly Sales Report mr.rst be in Excel format and shall include-,
• Contractor's Name and contact information as required on the Department of Management
Services "Contract Quarterly Report"
• Detail of time period covered by included data
4;
V,
41..
• Total sales including detail of list price and contract price
• Transaction detail will include:
el;
Failure to provide quarterly and annual sales reports, including no sales, within thirty (30) calendar days
following the end of each quarter (January, April, July and October) and /or contract year may result in
the contract supplier being found in default and termination of the contract by the Department. Upon
request, the Contractor shall report to the Department, spend with certified and other minority business
enterprises. Reports must include the period covered, the name, minority code and Federal Employer
Identification Number of each minority vendor utilized during the period, commodities and services
provided by the minority business enterprise, and the amount paid to each minority vendor on behalf of
each purchasing agency ordering under the terms of this contract. Initiation and submission of the
Contract Sales Summaries are to be the responsibility of the Contractor without prompting or notification
by the Contract Manager. The Contractor will submit the completed Contract Sales Summary forms by
email to the Contract Manager.
14.0 MYFLORIDAMARKETPLACE (MFMP) CATALOG REQUIREMENTS
Section 5.25 of the ITB 17 - -425- 001 -F, is supplemented with the following specific detail:
The Contractor shall provide a Line -item catalog containing all awarded items and contracted final
prices using the format supported by the system. The awarded supplier ( "Contractor ") hereby agrees to
cooperate with DMS and My Florida MarketPlace (and any authorized agent or successor entity to
MyFloridaMarketPlace) in the event DMS selects this statewide contract to be exhibited on the
MyFloridaMarketPlace. At a minimum, the Contractor agrees to the following:
PaL)e 7
1.0 Contractor agrees, upon DMS' request, to deliver a line item catalog. The line item catalog
content must be limited to the Contractor's statewide contract offering.
2.0 Line Item Catalog. By providing a line item catalog, Contractor is providing a list of its
products /services and pricing within a specific template format for MyFloridaMarketPlace
through a catalog repository tool used for MyFloridaMarketPlace called Aravo'. In this scenario,
Contractor must submit an updated electronic catalog from time to time to maintain the most up
to -date version of its product /service offering under the statewide contract. As a result, DMS will
have an opportunity to confirm the accuracy of the electronic catalog that was loaded into Aravo
before the electronic data file is loaded into the MyFloridaMarketPlace eProcurement System
(MFMP). In addition, DMS will have the ability to define when the electronic catalog and any
subsequent revisions thereto "go live ".
3.0 The Contractor agrees to meet the following requirements'.
a. Catalog trust contain the most current pricing, including all applicable administrative fees
and or discounts, as well as the most up -to -date product /service offering the Contractor is
authorized to provide in accordance with the statewide contract; and
The accuracy of the catalog must be maintained by Contractor throughout the duration of the
statewide contract; and
b. The catalog must include a State- specific contract identification number; and
c. The catalog must include detailed product line item descriptions; and
d. The catalog must include pictures when possible; ** and
e. The catalog must include any additional DMS content requirements
4.0 Contractor agrees that DMS controls which statewide contracts appear in MFMP and that DMS
may elect at any time to remove any Contractor's offering from MFMP.
5.0 Contractor must be able to accept Purchase Orders via fax, e -mail, cXML or EDI INT AS 12.
*Aravo is a catalog repository tool used by MFMP. Contractors maintain their line item catalog offerings
through this online tool. Contractor's catalog content is reviewed and approved by DMS in Aravo
before being migrated into the MyFloridaMarketPlace eProcurement System. These services will be
provided by MFMP at no additional cost to the Contractor.
* *Details regarding the submission of image files and catalog content will be discussed during the
enablement process, however, the following represents key information regarding the submission of
product image files:
o Provide actual image files (in gif, jpeg and other commonly used formats) for all of the items in the
Contractor's catalog that will be hosted by the MyFloridaMarketPlace system. These images are
displayed to the customer directly in search results as well as in the product details window.
o Provide the actual image files in a 'zip archive'. Please go to www,winzip.com to download the
WinZip® application that is needed to create such an archive as well as additional details about
using WinZip® application.
c; Provide only one image per product.
c: Color pictures are preferred; however, black and white pictures or drawings are acceptable if this is
the current standard for the Contractor's business marketing.
o Please note the MyFloridaMarketPlace prefers jpg format for image files (280X280 pixels) although
images in many other formats are accepted.
• When an image is in jpg format, it is resized to 280X280 pixels, if necessary, to maintain a
consistent appearance MFMP.
■ When an image is in a format other than jpg, it will be converted to jpg and resized to
280X280 pixels to maintain a consistent appearance for MFMP.
As products change, updated image files must be submitted to update the MyFloridaMarketPlace
Catalog.
'sic b
41 1
0
4 "a
6.
we
In rare instances where an image is not available, DMS will work with the Contractor to determine the
best solution for advertising the Contractor's offering.
15.0 ELECTRONIC INVOICE The Contractor shall supply electronic invoices in lieu of paper -based invoices
for those transactions processed through the MFMP. Contractor agrees, upon DMS' request, to
establish electronic invoicing within ninety (90) days of written request. Electronic invoices shall be
submitted to the agency through the Ariba Supplier Network (ASN) in one of three mechanisms as listed
below. Suppliers can select the method that best meets their capabilities from the following list:
• cXML (commerce eXtensible Markup Language)
This standard establishes the data contents required for invoicing via cXML within the context of an
electronic environment. This transaction set can be used for invoicing via the ASN for catalog and
non - catalog goods and services. The cXML format is the Ariba preferred method for einvoicing.
• EDI (Electronic Data Interchange)
This standard establishes the data contents of the Invoice Transaction Set (810) for use within the
context of an Electronic Data Interchange (ED[) environment. This transaction set can be used for
invoicing via the ASN for catalog and non -- catalog goods and services.
PO Flip via ASN
The online process allows suppliers to submit invoices via the ASN for catalog and non - catalog
goods and services. Suppliers have the ability to create an invoice directly from their Inbox in
their ASN account by simply "flipping" the PO into an invoice. This option does not require any
special software or technical capabilities.
For the purposes of this section, the Contractor warrants and represents that it is authorized and
empowered to and hereby grants the State and the third party provider of MFMP, a State Contractor, the
right and license to use, reproduce, transmit, distribute, and publicly display within the system the
information outlined above. In addition, the Contractor warrants and represents that it is authorized and
empowered to and hereby grants the State and the third party provider the right and license to reproduce
and display within the system the Contractor's trademarks, system marks, logos, trade dress, or other
branding designation that identifies the products made available by the Contractor under the Contract.
The Contractor will work with the MFMP management team to obtain specific requirements for the
Electronic Invoicing upon contract award.
16.0 CONTRACT DOCUMENTS
This Contract, together with the following attached documents, set forth the entire understanding of the
parties with respect to the subject matter. In case of conflict, the terms of this Contract shall control. If a
conflict exists among any of the attached documents, the documents shall have priority in the order
listed:
A. ATTACHMENT 1: THIS DOCUMENT
B. ATTACHMENT II: ITB, No.: 17 -425 - 001 -F, as amended.
C. ATTACHMENT III: Contractor's Response to the ITB.
17.0 CONTRACT MANAGEMENT
A. Contract Manager
The Department employee who is primarily responsible for overseeing the Contractor's
performance of its duties and obligations pursuant to the terms of this Contract and for
maintaining the Contract administration file. The Contract Manager shall be as follows:
Shameka Smith
Pale 9
e+.
�s
Contract Manager
Department of Management Services
4050 Esplanade Way #360
Tallahassee, FL 32399 -0950
Telephone: (850) 414 -6740
Fax: (850) 414 -6122
E -mail: shameka .smith(aDd ms. mvfiorida,coIII
an
The Department may appoint a different Contract Manager, which shall not constitute an
amendment to the Contract, by sending written notice to Contractor. Any communication to the
Department relating to the Contract shall be addressed to the Contract Manager,
B. Contractor's Representative
[Representative Name]
[Contractor Name]
[Street Address]
rf:ity Ctata 7inrnrJoi
Telephone: [number]
Fax: [number]
E -mail: [address]
18.0 WARRANT OF AUTHORITY
Each person signing this Contract warrants that he or she is duly authorized to do so and to bind the
respective party.
State of Florida,
Department of Management Services:
By:
Name: Kelly Loll, . C.P.M.
Chief Procurement Officer &
Title:_ Director of State Purchasing
Date:
Approved as to form and legality
By:
Office of the General Counsel
Department of Management Services
(Contractor Name]
By
Name:
Title:
Date:
Date
Page 10
4r
d:
4Nli
Rl k lv _
TC K SC:O71' JOHN 1LES
a-
kiOVCYtIOY 'j ",y �' Secretary
4050 Lspl.tnade Way Tall s i - Fax: 850.922.6149
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INVITATION TO BID (ITB)
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F o
t
f
OFFICE F[1RNITURF AND FILES
s
ITB Numbel 17425 -001_F
t
i
ITB Issue Bete: Decc111be14 20, ?() 10
Responses Due: January 2 101 1 (?:00 prl7 L'1')
,
I
S rA"rt: oI E I..'MIDA
DE PAR] ME NT OF MANAGENE N`I' SEIZVtCI: S
i UIVI',d0N ()F%)]; ;l l: Pt RC'I IAS1tiC;
0 �0 ESt'E.�1NA[)E: WAY. SE.f t "I E 1( }Q
TALLAHASSt".E 1:1",)2)')99-095)0
,
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TABL E OIL CONTENTS
1.0 INTRODUCTION
2.0 CVENERAL INSTRUCTIONS TO RESPONDENTS JPt1R1001. (10/06)J
3.0 SPECIAL INSTRUCTIONS 1110 RIlSPONDENTS
4.0 (NENERAL CONTRACT CONDITIONS JPUIR1000 (10/06)
5.0 SPECIAL CONDITIONS
6*0 PRICE SHI4.E'I'
7.0 DORMS
[The remainder of this page is intentionail.) left blank (other than footer information)]
Page 1?
AS
COWENTS:
161 Introduction
U Event Timeline
INTRODUCTION
6t
4r;
ITtte retnainder of' this page is intentionally left blank (other than footer information)]
Pace I
14
1 Introduction
Fvent'Tinle ine .Activity for FFB #17 -125- 001 -F
Date
Notice of'Office Furniture & I iles solicitation is posted to the Vendor Bid System (Vl3S)
I'Ile Siale
of I`Iorida's current
Of Ice FL11-nilure
and Files
SialC I CFI 1 C (I)traCt
r42 - 001 -06-I has an average annual sales
volume
of $73,000.000.00.*
Customers
irlclLidc 34 State
a`.Wncies and other Eligible
Users. Current Eligible Users consist
of local
governmental eiltities
such as cities,
counties.
colleges, tliliversitim
aria School boards ill the State of Florida. as
defined
in 60,A- 1.00;. Florida
Administrative
Code.
�a1111arV 1 1, 2011
Message Board for communications.
E)ea(Ilitle to submit ResponsQ. includilltt all I'equircd doctillienlS Ill the
MyFlolidaMarket.Place Sourcing Fool Utilife the Response? Preparation Checklist to
iantlal' \' 24, 201 f
illake Slll'C all i'C(Ellil'cCl dorlti)tenl5 and 1'etipUl15e� are'. t �1i11pICli•d. (Sc'l`11011 7.7)
_pill EA
._.. -._ --------------- ............ __.__�.- ..._�...�_,.......�__._ ._.._ _.. ...._ .._. �. __
i)eadline for submittal Of Stale E ernl C i)l1trnel d(- diCm(:d \\Nb site t 1R1. Address. (Section
..-— _._.._
January 24, 201 1
*(The figures listed are for informational purposes only and should be used as a guide R>r responding, purposes.)
1.2 Event Timeline
Respondents should review and become familiar with the Event Tiuleline. The Dates and limes within the Event T'inlcline
play be subject to change. 11 is the responsibility of the Respondent to check for any changes. All changes to the E'vem
Fitlleline will be through an Addendum to this solicitation.
Pagc 1-1
Fvent'Tinle ine .Activity for FFB #17 -125- 001 -F
Date
Notice of'Office Furniture & I iles solicitation is posted to the Vendor Bid System (Vl3S)
and the complete Office I'111'ili1Llre d )'Iles SollCitalioll is posted ill the
N'l)'!'lorldaMarketlllace SOUrcing TOOL SoliCiU,16011 will IllillallV be ill `Pil'VieW" StatLIS
December 20, 2010
N4lere Respondents call vie \V /download all information and ask OLICS6011S, bill cannot
input or submit responses.
Deadline to submit Questions, or request Jor specification change via the
My�FloridaMarketPface Sourcing tool Q &A Board (Respondents must monitor Message
.lanuary 4, 2011
Board for conununicatiorls).
pm f;T
Depill•tillent will post Answers to RespondCrns' questions as all addendum to the
solicitation within the Mvl"lori(I<iMarf:etl)lace Sourcin,.p Tool. Respondents must monitor
�a1111arV 1 1, 2011
Message Board for communications.
E)ea(Ilitle to submit ResponsQ. includilltt all I'equircd doctillienlS Ill the
MyFlolidaMarket.Place Sourcing Fool Utilife the Response? Preparation Checklist to
iantlal' \' 24, 201 f
illake Slll'C all i'C(Ellil'cCl dorlti)tenl5 and 1'etipUl15e� are'. t �1i11pICli•d. (Sc'l`11011 7.7)
_pill EA
._.. -._ --------------- ............ __.__�.- ..._�...�_,.......�__._ ._.._ _.. ...._ .._. �. __
i)eadline for submittal Of Stale E ernl C i)l1trnel d(- diCm(:d \\Nb site t 1R1. Address. (Section
..-— _._.._
January 24, 201 1
Jill)
Nonce of Intel)) to Award posted on Vendor 131(1 Syslcm (VBS).
March 29. 201 1
�
_ - -fo Be Determined
Deadline fOr development Of ell ocur(mient catalou N Ithln IV(yl'IOnd�llMal'kell'Iacc.
I
Prior to Contract
Contract Awar(1
Per Section 1".17
Contract I OI nlat loll
Pagc 1-1
6:
SECTION "TWO: GENERA[. INSTRUCTIONS TO RESPONDENTS {PUR 100110/06) T
Co\
2.1
Definitions
2.2
General Instructions
23
Electronic Submission of Responses
2A
'Perms and Conditions
2.5
Questions
2.6
Conflict of Interest
2.7
(.OnVlCted Vendors
2.8
Discriminatory Vendors
2.9
Respondent's Representation and Authorization
2410
Manufacturer's Name and Approved Equivalents
2.11
Performance Qualifications
2.12
Public Opening
2.13
Electronic Posting of Notice of Intended Award
2914
firm Response
2.15
Clarifications /Revisions
2.16
Minor Irregularities /Right to Reject
2.17
Contract Formation
2.18
Contract Overlap
2.19
Public Records
2.20
Protests
2.21
Limitation on Vendor Contact with Agency During Solicitation Period
[The remainder of this page is intentionally left blank (other than footer information)]
1 ave 1 5
46 46
2.1 Definitions
The definitions I'otand in s. 60A- 1.001. P.A,(. shall apply to this aggeentent. the tollo��inu additional terms arc also
del ined:
(a) "Huger" means the ewiit , that has released the solicitation. the -Buyer' may also be the '•Customer•• as defined in the
PUR 1000 if that entity meets tale definition oi'both terms.
(b) "Procurement Off"IM -" means the BLIVCr's conu-aciing personnel, as identified in the Introductory Materials.
(c) "Respondent" means the entity that Submits 111,11C6alS to the Buyer in accordance with these. Instructions.
(d) "Response" means the material SubltliIlCd by the respi)ndent in arls«ering the solicitation.
(e) "Time.line" means the list of critical daucs and actions inc11.1dcd in the hltl'oductory Materials.
2,2 General Instructions
Potential respondents to the solicitation ON encollra;,;ed to Carefully review all the materials contained herein and prepare
responses accordingly.
2.3 Electronic Submission of Responses
Respondents are required to submit responses elecu'onically, hof. this purpose- all refel-ClICCS herein to siOMIll-n'eS, signing
rcquireulentS, or other required acknowledfrllents Ilerebv include electronic signature by means of clicking the "Submit.
Response" button (or other similar symbol or process) attached to or logically associated with the response created by the
respondent Within The respondent agives that the action of, electronically submitting its response.
CUtlStiRlIeS:
• an electronic signature on the response, generally,
• an electronic. Sip nature on any t%arnl or section specifically calling foi- a sionalm-e, and
all affll'illativl aWff cillent to any statement contained ill the sollcita6on that 1'egUiNS a d('rmite
coil IIi-mation of acknoMccig.eilicill.
4'
2.4 Temps and Conditions
All responses are subject to the temp, �)f the 1,011mN i1w, wclions of this solicitatik)il, which. in case of conflict, shall have the
order ul'Ilrcccdcncc listed:
• I echnical Speciticlltio ns'.
® Special Conditions and instructions.
• Insu-ucl.iorts to Rc'�ponc)cnt, (PUR 1001).
m General Conditions ('P( IR 1 000), and
•
11111oductot-y Materials.
1 -hc Buyer object,
to and
Shall not amsider
any additional levmS or
con(litionS Submitted by a WSpondent,
including any
appeai -inn ill documents
attached Hs part Of
a 1- CSI)OMe.
Ill Sllbillittill:! Its 1- esponse,
a respondent
agrees that
ally additional tyros
of- conditions, whether
sUbillitled InlCilliollall� OP
illadVCrtently.. shall
have no 161'ce of- effect.
l'aillll -C
to cc)rllply with lenlls and condltiow), incllli1111f_-
illose specllyin,.L IIIIUI-
Il1allOil that 1111151 be
submitted \\ilb a I'espollse. Shall
be gound5 fol' 1'Clectino
a 1- espoilse.
2.ti Questions
Respondent; shall address all questions rr,I,arding this Solicitation to file Procurerlletlt Officer. Questions must be subnlitled
vla the Q &A Boat-d mthin 1viyFloridaMarkctPlacc anti must he RFVFlVl:D NO f.AITR THAN the time and (late
reflected oil the Timeline. Questions shall be answered in accol- &'.mcc v%ith the I Imeline. All questions submitted shall be
Page 16
m
published and answered in a planner that all respondents \\ill be able to view. Respondents shall nut contact anv other
employee of the 13uyer or the State i,01. inforntatic.m with respect to this solicitation. Each respondent is responsible for
monitoring the MyFloridaNlarketPlace site tier new or changing information. the Buyer shall not he bound by any verbal
information or by any written information tllat is nut contained within the solicitation documents or formally noticed and
issued by the Buyer's contracting. personnel. t,)lle%,'IiOlis to the 1'rocurenle[it Officer or to any 1:3uyer personnel shall not
cortst 11.1te formal protest of" the specifications or of the solicitation, a process addressed in paragraph 20 of these
Instructions.
2.6 Conflict of interest
'this solicitation is subject to chapter 112 of" the Florida Statutes. Respondents shall disclose with their response the name
of any officer, director, employee or other agent \\ 110 is also till entplol ee of the State. Respondents shall also disclose the.
Millie of any State employee who owns, directly or indirectly, an interest of live percept (5 %) or more in the respondent of-
its all IIiates.
2.7 Convicted Vendors
A person or affiliate placed on the convicted vendor list following a conviction 101- a public entity crime is prohibited from
doing any of the following for a period of' 36 months from the irate ol' being placed of) the convicted vendor list:
• sulmliiting a bid on a contract to provide any goods of- services to a public entity:
• submitting a bid on a contract �\ ith a public entity for the construction or repair of a public building or public work:
• submitting, bids on leases of real property to (a public entity:
• being awarded or perlormim) work as a contractor. supplier, strbcont'ac1o1% or consultant under a contract with any
public entity: and
• transacting, bLiSll)CSS with any jNlbIIC CpU1% Ill Ccess of the' C'Cnegory Two threshold amount ({? >.000j provided in
section 287.017 ofthc F=lorida Statutes.
2.8 Discriminatory Vendors
An entity or affiliate placed on the discriminatory vendor list pursuant to section 287.1 34 of the 1 lorida Statutes may not:
• submit a bid on a contract to provide any «odds or Sel'wieCS to a public entity:
• submit a bid ctrl a contract with a public entity tier the construction or repair of a public building or public work:
• submit bids on leases of real property to a public entity:
• be awarded or perform work as a cont<lctor, Supplier. sub - contractor% or constdt Ilt under a contract with anv
Public entity, or
• transact business with any public entity.
2.9 Respondent's Representation and Authorization
In submitting a response, each respondent understands, represents. and acknowledt)cs the ioliowing 61,1110 respondent
cannot so certify to ally of lbllowinau. the respondent shall submit with its response a written explanation of why it cannot
do s0 ).
+
The respondent is not curremiv tinder strspensiun or debarment by the State of' any other governmental authority.
« TO the best of the knowledtle of the per,�an sionin,). the response, the respondent. its affiliates, subsidiaries..
directors, officers. and employees are not c:urrentiv under iuve tioation by any governmentai authority and have
not in the last ten (10) years been convicted or bond liable for anv act prohibited by law in any jurisdiction,
involving conspiracy: or collusi.un will) re.spec:t to bidding on an\ public contract.
+ itespondent rtn'remh has no dclinqucni obii4,atiotts to file St: 11e. including a claim by the State for liquidated
4alt)age'ti 111141'1' ally 011101- coiliracl.
• The submission is made ill good faith and not pursuant to any aorec:nlent or discussion with, or inducement from.
anv firm ar person to ulhnlit tl cnmilcrncntary of- other' noncompetitive response.
• The price and amounts have bull arrived at incicpendellik :111d \\4110[11 eonsuitatioll. C01111MIllicall0tl, 01'
agrecn)cnt with any other respondent or potential respondew, neither the prices nor amounts, actual or
approximate. have been disclosed to am respondenl or potential respondent, and tile\ will not be disclosed before
the solicitation opening.
Page 17
• The respondent has fully inl'ornted the Buyer in writials�), of all convictions of' the firm, its affiliates (as defined in
section 287.1 11( 1) (a) of- the f lorid1l Siatrtes), and alt directors. oflicers, and employees of' the firm and its
affiliates for violation oI, state or federal antitrust laws with respect to a public contract f'or violation of any state or
Icderal law involving fraud, bribery. collusion, conspiracy Of- material misrepresentation with respect to a public
contract_ This includes disclosure of the names of Ctureni employees who were convicted or contract crimes while
in the employ of another company.
Neither the respondent nor arly person ,associated with it in the capacity of owner, partner, director. officer,
principal, investigator, project director, manager, audititr, or position involving the administration o1' federal funds:
0 1 las within file preceding three years been convicted of or had a civil judgment rendered against them or is
presently indicted for or otherwise crirlhirlally or civilly charged tbr: conlnlission 01' T-aud or a criminal offense
in connection Willi obtaining,
attempting iu obtain, or performing a federal, state, or local government
transaction or public contract; violation oi' Icderal Or state antitrust statutes; or commission of embezzlement.
theft, forgery. bribery. falsification or destruction of records, making liaise statements, or receiving stolen
property: or
Has within a three -year period preceding this certification had one or more federal. state. or local government
Contracts terminated for cause or default.
•
The product offered by the respondent will conform to the specifications without exception.
•
The respondent has read and understands the Contract lerms and conditions, and the submission is made in
conformance with those terms and conditions,
• It' an award is made to the respondent. the respondent a�,.recs that it intends to be legally bound to the Contract that
is formed with the State.
• The respondent has made a diligent inquiry of its employees and agents responsible for preparing, approving. of-
submitting the response, and has been advised by each of Thera that he or she has not participated in ally
communication, consultation. discussion- agreement. collusion, act or other conduct inconsistent with any o1' the
statements and representations made in the response.
• The respondent shall indemnif4v, defend, and hold harmless the l3uver and its employees against any cast, damage.
or expense which may be incurred or be caused by arty error in the respondent's preparation of its bid.
• All information provided by, and representations made by, the respondent are material and important and will be
relied upon by the Buyer in awarding the Cont-acl. Any misstatement shall be treated as fraudulent concealment
front the l ;uyer of, the true facts relatin,.I to submission of' the bid. A misrepreseattatioW shall be punishable under
law, includin,7, but not limited to. Chapter 817 of the Florida Statutes.
2.11l
Manufacturer's Nanic and Approved
Equivalents
unless otherwise specified, any manutaacturCl
rlanhcs, trade
Warms. brand names, information or Cataloi numbers
listed in
a specification are descriptive, not restrictive,
Will tie Buyer
s prior approval- the Contractor illav
provide any
product
that meets or exceeds the applicable Specifications,
The Contractor
shall demonstrate comparability,
including: appropriate
catalm) materials, literattare. specifications, test
dicta, etc,
Fite. Buyer Shall determine in its sale
discretion whether
a
product is acceptable as all equivalent.
2. i t Verformance Qualifications
'I he. Bever reserves the right to investigate or inspect al am time crllether the IlrocfuC1. qualifications, or facilities offered bN
Respondent meet the Contract r'equirenlenis. Respondent shall at all time, dLJring the Contract term retllalin responsive and
responsible, In determining. R.espondcnt'S responsibilky as a vendor, Ute a; enbN shall consider all information or evidence
Which is gathered or coshes to the attention of, the a�ociley achich demonstrates the Respondent's capability to fully satisf'v
the requirements of the solicitation and the contact.
Respondent trust be prepared, il'regllCSlCd by the Buyer, to present evidence of- experience, ability. and financial standing.
,is Well as a statement as to plant, nnachinery, aril capacity of the respondent for file production, distribution. anti servicing
ol'the product bid. It -the l3uver determines that tilt conditions of -the solicitation docullwilts are not complied with. err that
the product proposed to be ft.u'nishcd does not meet the specified requirement,, or that the guilIifiCali0l)s. PnlanCial stanchng.
or faCllitiCS are not satisfactory- or 111:11 perforntancc is liminhely, tic l3uver nuav reject the response. iii- Terminate the
Contact. Respondent IMIV be disqualillCd Iroim 1-CCCiving alward5 if respondent, or a:anyone in respondent's emtployntent, has
previousl�L failed to perform satislaciorify in connection +tith public biddim') or contracts. This paragraph shall not mean or
imply Thal it is obligalory upon the litrvcr to make an imestipation either belore fir alter award ofthe Contract, but should
Parse Is
&r:
k
the Buyer elect to c10 so. respondent is not relieved trim fulfilling all Contract requirements.
k
2.12 Public Opening
Responses shalt be opened on the (late and at tile location indiciltccl on the Timeline. Respondents may, but are riot required
to, attend. The Buyer may choose not to announce prices or release other materials pursuant to s. 1 19.071(1) (b). Florida
Statutes. Any person acquiring it special accommodation because ol'a disability should contact the Procurement Officer at
least five (5) workdays prior to the solicitation opelling. It' you are hearing or speech impaired, please contact the Buyer by
using; the Florida Relay Service ill (800) 9» -8771 (TDD).
2.13 Electronic Pasting of Notice of Intended Award
Based ion the evaluation, oil the date indicated on the 'Timeline the Buyer shall electronically post it notice of intended
IMa 11 d at httu; / /fcll.state.tLus /owa vbs /o\va/vbs »ww.nlain menu. I f the notice of avvard is delayed, in lieu of posting the
notice of intended award the 13uyer shall post it notice of the delay and a revised dale for posting the notice of intended
award. Any person who is adversely affected by the decision shall file \with the. Bever a notice of protest within 72 hours
after the electronic posting,. The Buyer shall not provide tabulations or notices of award by telephone.
2.14 Firm
Response
The BLJVCr
may slake all
award within
slxiy (60) days after file
(.late
of the. opening..
during which
period responses shall
remain firm
and shall not
be Mthdrawn.
It award is not. Ronde
within
sixty (60) days.
the response
shall remain firm until
either the
Buyer awards
the Contract
or the Buyer receives
from
the respondent
written notice
that the response is
withdrawn,
Any response
that expresJes
a Shorter dllri liOrl Illay,
ill file
Bllyer's sole discretion,
be accepted of rejected.
2.15 Clarifications /Revisions
Belore sward. the Buyer reserves the right to seek clarifications or request any intilrmation deemed necessary for proper
evaluation of submissions trom all respondents deemed eligible for Contract award. Failure to provide requested
inl`urmation may result in rejection of the response.
2.16 Minot- Irregularities /Rihht to Reject
The Buyer reserves the right to accept or reject any and all bids. or separable portions thereof, and to waive ally minor
irregularity, technicality, or onlission if the. Bulver determines that doing sal yvill serve the States best interests. The Buyer
may reject any response not submitted in the manner specified by file solicitatlon documents.
2.17 Contract Formation
File Buyer shall Issue a notice of nwatrd. if any, t uccessfltl W-SpOIRlent(s), however. no c.orltract shall be forilled beiwveen
respondent and the t.iuycr until the 13M QV Sighs the C'onirlct. t he 131.1yer shall not be liable Cor any costs incurred }ly it
respondent in preparing or producing its response of' for any wv ork performed before the Contract is effective.
2.18 Contract Overlap
Respondents shall identify any products covered by thi 01161ation That ticy arc cturently authorireil to furnish under any
stair term contract. By entering into the Contact, a Contactor authcori /es the RuNer to eliminate duplication between
agreements in the manner the Buyer deems to he in its hest interest.
2.19 Public Records
Article f, section '4, Florida Cons
Horida Statutes, provides a broad de
records unless exempt by limy Any
public records law shitll clearly sego
exemption.
2.20 Protests
ilulion,
inititon of,
responder
eptilte and
larartee eNery person access to all public records. and Section 119.011
public record. As such. all responses to a Competitive solicitation are public.
I Chimin(1, that its response contains informaticm that is exempt fi•onl file
mark that irllornmtion and provide the specific statutory citation lily such
Any protest concerning this solicitation shall be made in accordance cyith sections 1 20.570 and 287.012(2) of the Florida
Statutes and chapter 1.8-110 of the Florida Administrative Code. QUCStlollS to the PI "OCtlremelll Officer shall not Constitute
Formal notice of it protest. It is the louver's intent to erasure that specifications are written to obtain the best value fior the
Pape 19
State and that specifications are wrillen to ensure compelitivcnes. fairness. necessity and reasonableness in the solicitation
Process,
Section 120,57(3))(b), F.S. and Sec.tiim 28 -1 10.003. Fla. Admin. Code require that a notice of'protest of the solicitation
documents shall be made within seventy -two hours after (Ile posting of the solicitation.
Section. 120.57(3)) (a), P.S. requires the following statement to he included in the solicitill ion: "i't:tilurc to file a protest
)vithin the time prescribed in section 120.5'7(3). Florida Statutes, shall constilute a waiver of proccedin.gS under Chapter
120, Florida Statutes."
Section 28 -1 10.005. Fla. Admin, Code requires the Io]lo\\ing statement to be included in the solicitation: "Failure to file a
protest within the time prescribed in Section 11.0.543), PlOrida Statute,, or failure to post the bond or other security
required by law .within the time allowed tier filing n bond shall constitute a waiver of proceedings under Chapter 120.
Florida Statutes."
2.21 Limitation on Vendor Contact with Agency During Solicitation Period
Respondents to this solicitation or persons acting on their beftaif may not contact, between the release oft-lie ' solicitation
and the end of file 72 -hour period following the agency posting the notice of intended award, excluding Saturdays,
Sundays, and state holidays. any employee or officer 3))f the executive_ or legislative branch Concerning any aspect of this
solicitation. except in writing, to the procurement officer Or as provided in the solicitation doCLIMeMS. Violation of this
ill'!)Vl�tOit it)A \•' t1E` S�t'hnn(tc trv' n�irrtirui a r�c rv�nc+
(The remainder of this patio is intentionally left blank ('ot)rer flan tooter information)
Pit,c 20
f
e.
CONTENTS:
3.1
Definitions
3.2
SECTION
3.3
Contact Person
394
Who May Respond
3.5
Myp'IoridaMarketPiace Overview
3.5.1
THREE,
3.5.2
MyFloridaMarketPlace Sourcing 'roof '1'rainirrg
SPECIA14
INSTRUCTIONS
TO
RESPONDENTS
3.S.S
Questions & Answers
3,6
Amendments or Addeudums to the Solicitation Documents
3,7
CONTENTS:
3.1
Definitions
3.2
Purpose and Scope
3.3
Contact Person
394
Who May Respond
3.5
Myp'IoridaMarketPiace Overview
3.5.1
1`' IyFloridaMarketPlace Vendor Registration Application
3.5.2
MyFloridaMarketPlace Sourcing 'roof '1'rainirrg
3.5.3
sourcing Tool Tips
3.5.4
Email Notification
3.S.S
Questions & Answers
3,6
Amendments or Addeudums to the Solicitation Documents
3,7
Order of Precedence
3.8
Submittal of Response
3.8.1
Price Sheet
3.8.2
Ordering Instructions
3.8.1
Authorized Dealers & Manufacturer Representatives
3.8.2
Savings /Price Reductions
3.8.3
Product List
3.8.4
Certification of Drug; -Free Workplace
3.9
Purchase Orders or Invoices for Reference
3.111
Environmental Requirements
3.11
Recycled Content Requirements
3.12
Manufacturer's UR1., Address for Dedicated N ebsite Address
3.13
Cost Savings Objective
3.14
State Objectives
3,14.1
Diversity
3.14.2
Environmental Considerations
3.14.3
Certification of Drug -Frec Workplace Program
Page 21
a.
pj
3,14.4 Products Available from the Blind or Other Handicapped (RESPi?CI
3.143 Prison Rehabilitative Industries and Dive_ rsifed Enterprises, Inc. (PRll)E)
3, 15 Basis for Award
3.16 Special Accommodation .
Ad
4;
[The remainder of dais page is intentionally left blank (other than footer intirrmation)l
3.1 Definitions
The definitions found below (alphabetical order) and 1'el Crenced in (;eneral 111S11'lictiOilS to Respondents, (PUR 101)1)
Section 2.1 and General CIolltract Conditions, (P(R 1000) Section -1.1 of the 1,113 shall apply.
Delivery Methods -- Definition of `Perms
I)rap- 5hila: i`UI3 Destination. Orden. shippe�l._il.ircctiv_h,� a Ilmnuflcturcr to the purchaser or user. Item;
delivered to the orderino a gencv shall be unloaded by the delivering calrier and placed on the ,genc:y's loading
dock. If 117e1'c is no lolldin ; clock. items shall be unloaded by the delivery carrier and placed in a space
1111117CdiatCl }' adjacent to Ile catrl'ieI' t'; veltle'le' at the dClivery location.
Delivered Not. Inswiled: l )n deIIveyej Moll -iIIsu fled orkl l's ,lolls (IQ hvelvd to IIle ordel'ing apelley shaII be
unloaded by the delivering c,lrricr and placed on the agency's loading deck. It there is no loading clock, items
,11,11 be tnlioMded by Ole ciehvci'l Carrier and placed ill a space immediately .Wjacem to the carrier's vehicle
at the delivel'v loentlon.
Inside Delivery, Non - Installed: On oi'dc1's specifying Inside (Moll - installed) delivery, items shall he unloaded
and delivered, in the shipping carton. to the ordering .loency b� the delivering carrier and placed inside the door
on the first or ot-ound level floor of the- huildiffil
Installed Delivery: On installed orders. (open, set in place. ready fix use) the Conu•actor or the delivering carrier.
acting as the. Contractor's agent, shall be responsible for receipt, inspection, and assembly of items delivered in the
area designated by the ordering agency, as well as prompt removal auld disposal of all debris which is a result
of tie delivery. The ordering auencN shall be responsible for the i imMiiate removal of any esistillg iui'niturr ii'onl
the alma in which the contract items are to be installed. I:levator(s) must he made available if more than one story.
11,110 elevator is available, delivery will be made h 111e grclund floor, or additional delivery lees nr<ly be negotiated.
Department ( httf� ::!Idn7s.iYl1_Iloridaa.c�ou_t): l,hc I)cllartment of Service, for the State of Florida. ISMS
provide; administrative support for stall agencies and state e17p1oyee.s.
l>a „e >
4:
6,::
&:
P
Eligible User of the Contract: Fli;gible users .Ire delined in Rule. 60A -1.00 . Florida Administrative Code (F.A.C.) as 0)
all 34 State agencies, (ii) all other governmental agencies. as defined in Section 163.3164. Florida Statutes. which have a
physical presence in the State of Florida• and (iii) any independent, nonprofit college or university located in Florida and
accredited by the Southern Association of C'ollcges alld Schools. Specific.41rNhu -ill) ')S .04 1 (I IN Luw Implememecl
?,,S'7 012 (1 2) If' S. Hi.wn)'t' ;2 11' S- 14-0 -1.
Envii-on men tally Preferable Product (FIT): A product or service ,trot has a lesser or reduced effect on IM111an
health and the environment when compared with competing proaductS or services that serve the same purpose. Such
products or services may include. but are not limited to. those which contain recycled content, minimize waste,
conserve energy or \eater. and reduce the amount of toxics either disposed of or consunlc(I.
Environmental Policy or Mission: A statement or philosophy by the organization of its intentions and }principles in
relation to its overall environmental performance. which provides a framework R>r action and tier the setting of its
environmental objectives and larticts.
GSA: AcrOnvm for the tI.S. General Services Administration. GSA lever,
federal government to acquire best value file taxpayers and federal custome
about GSA. please visit the U.S. General Service Administration at: htiji!!k
1T13: Acronym for Invitation to Bid.
iges the buying power of the
-S. For additional information
Manufacturer(s): The original producer of a commodity andior Contractual service.
MSRP: Acronym ror the Manufacturers Suteested Retail Price.
recommended retail selling, price, list price. publislled price or odl
be paid by the purchaser ror specific commodities and Contractual
resulting front the solicitation. It must publically listed, available.
It rel)rC:sCIIIS the MallUfaCtUrer's
21- usual and cttsicmlary price that would
services \without benefit of a Contract
eind verifiable by the Department.
Post - Consumer Content: Materials in a recycled product which are derived front bUSir1eSSe5 or a>nsUlllerS
after having served their intended uses, and which have been separated or diverted from Solid waste fi)r the
purpose of collection. recycling. and disposition.
Post - Industrial Content: Materials generated by nl,mufaClurel'S Or product converters, such as trimmings, overruns and
obsolete products, that are incorporating, back into the manufacturing process of the saute or different products are
considered post - industrial materials or scraps.
Recycle (w,ww.epa.g,cw): Collecting recyclable materials 111,11 would otherwise be considered waste. sorting and processing
recvclables into 1.8 \ \� materials such as fibers, illanut,10tll'lntj raw I1lalerialS Into i1C \w pl'OdUctS, and purchasing 1'LCylll(t
products.
SCS Indoor Advantage' ": The Scientific C•er6fication Systems (S('S) organization was founded in 1984 as an
internationally recognized, neuU•al third pony to rertil'N environmenUilly safe indoor products. The S(.'S Indoor Advantage
certification proOram identifies those products that meet spccilic indoor air quality emission regUircnlents. These standards
are set by the Business and Institutional 1= tlrniture Mantifimurer's Association (BIFMA) and the tI.S. Green Buildlilg
C'ouncil's Leadership in Energy and I;nvironnlental Design (I TI)). I�he pro,)ranl applies to any non - flooring product
geIICrally Used within an enclosed indoor environment incltldink, \ \all C(1\'el'ti1gs. SvS1e111S furniture. Ciasegoods. and
insulation. SCS Indoor Advantaf;er "Gold: Tile pro�.lraan tests and certifies products for compliance with the indoor air
quality emission requirernents of 1311 tv1A, l l.l.l). and California Section 01 3�0. an environmental standard specification
to cover key environmental performance issue,.
State: means the State ol,11lorida.
3.2 Purpose and Scope
The State of Florida. Department of Management Services, invites interested Respondents, to submit proposals in
accordance with the solicitation documents. The purpose of this fff3 is to establish it forty -eight month (48) State Ternl
C'ontracl t()r the purchase of OHICC Flil'lliIIII -C &. Files with the potential option Im renewals as allowed by Chapter 287,
Florida Statutes for purchase by all State Agencies and other eligible. users.
3.3 Contact Person
The following person is the Department's SOLE point ol'cc>nmct li'Olil tile (late of release of this 1 "l'13 until selection of'
successful provider(s).
Brenda Wells, C'I'I'13. I C'f'ti1. FC11A. FCC,M
Purchasin;o Analyst. I earl I_.ead
Stale of Florida Interior Design License #00029,2
Department cif 1Vianagenlent Services
Division of'state Purchasillo
400 L'spianade Wa.\. Suite 360
Tallahassee. Florida 32 399
Telephone: (850) 488 -6904
Fax: (8JO)ell4 -6122
F_mail;_f3rcnd l.Wellscr?dm1. \1� f;,lorie!<i_ccml
3. 4 Who May Respond
The Department seeks Responses 1'
1'011-1 nlamtfacturers holding current Federal (GSA) Contracts tier products offered 0n this
Contract. Though the Department intends to contract directly with manufacturers. the Department encourages the
participation of certified minority business enterprises ((.'v113L.). Irlfornlatioll oil CMBI* *s is available from the Office of
Supplier Diversity at lit tk>,I!osd,_d ill s. tate.11.uti.
Eacll Respondent must be authorized to conduct business w ilh the State of' Florida, and possess the experience and
Personnel resources to provide the product; and services descrihed in this IT13. The Department retains the right to request
additional information pertainiiag to the Respcmdent's ability and qualifications to accomplish all services described in this
ITB as deemed necessary during the 1'i 1.1 or after contract award.
3.5 MyFloridaMarketPiace Overview-
The Departnlertt uses the MyFloridaMarkeiPlace system (NIFMP) to receive Responses electronically. This solicitation will
be conducted using the MyF'loridaMarketPlace Sourcing Tool.
3.5.1 MyFloridaMarketPlace Vendor Registration ,application
Vendors infest have a revised, current, anel complete Vendor Registration Application identified on the
MyFioridaM,arketPiace Vendor Registration System at: 11ttp� �h��_nd0r.trt� flottdanlarki'lt�l�tec.e�>m /. if you have
not registered or have requested a registation update. please be 8dVised thal a Illillillltlill Of fOr'ly-61111 (48) hours
Will be required for access to the Myl loridaMarket4'lace OUI-Clni). Tool. (:'onlpietion of this registration is
mandatory for those- Vendors who Nish 10 submit a RQsponse.
3.5.2 MvIlloridaMarketl'
Fur
lace Sourcing
Tool Training
the Sourcing
1001. Vendors should CimtaCt
This solicitation
Will be conducted usiil.> the
ktyFToridaMarketf' lace. Sourcing Tool
at:
(11= 1�)5:!�SOtlr'Cin4 _Ill
j�OtldllllcrrkCl {tjC COIt1 -. Opliolial i1- aitlillo
Oil how to respond to this solicitation electronically
vcndorhel.h��i
is otlered at: �lllp!itlltlC� ( )I l(,C 111\ I7.Otiil LCi)iI1 �Cildi)t)�'ClldOt'
solicitillion lich):hlill. While training is
optional,
we strongly recommend
you take mlvanta „e of' this offer'.
~- - —
1110 SOnrcill,')
1001,
I)IeaSe Visit the
1v1yFloridaMarketPlai'i
�eeisite
at
the
DoeVnload and review the docmnellt titled -I I B I:vc m I. Guide.”
Page 24
Fur
all
technical eluestions a1)0xlt
the Sourcing
1001. Vendors should CimtaCt
tile: MyHoridaMarketPlace
Customer
Service Desk at 866 -11_A-
-IRO (866
3~2 -3776) or:
vcndorhel.h��i
m� florid�lmark laces calm.
• For
additional
intormillion or
ii%,.Jslallcc
Oil uslil'.t
1110 SOnrcill,')
1001,
I)IeaSe Visit the
1v1yFloridaMarketPlai'i
�eeisite
at
the
16110wing
link:
}ltip
% /marl
G �iaic n_i�':,Ilurt�l t,<<)m'�
endot �rndc�t
sulicii<3toll
helkl_hlrn.
Page 24
ra
'FIliS Site inclu(iCS;
a. SOlicitativn User GuideS
b. On Derlrand vNeb -based Sourcing training, link
c. WinZip FAQs
d. Vendor FAQs
C.
3.5.3 MyFloridaMarked"lace Sourcing Tool "Pips
When working in the MyFloridaMarketPlace Sourcing Tool. be aware of rile twellty (20) minute tinge out function
in the tool. This means that volt should Save four work (click the SAVE.' button) at intervals of less than twenty
(20) minutes to Cnsure yot.rr entries Since you last Saved are not lost.
Please note that clicking the SAVE button within the MyFloridaMarkelPlace Sou1-ciM4 Tool only ;raves your
Solicitation Responses. The SAVE button flocs riot transmit your solicitation Resnonse to the State. In order
to transmit your Solicitation RCSponsC to the Stab, you muse click the SUBMIT button on the. SUMMARY page of
the Solicitation Response.
After clicking the SL113N111 button. i
the MyF IoridaMarketPlace Sourcing
the MyFloridaMarketPlac:e. Sourcing
the solicitation period in the event yc
I is the RespondenCs responsibility
Tool to verily that the Response is
Tool. Respondents must do this \�
M discover all error and need to res
to check any Submitted Response within
accurately and completely captured within
hale there is Sufficient tinge relliartlam0 in
ubmit a revised Response.
To validate your RCSI)MISC. You shoul(I do the ti311o\\ illg before the solicitation period ends:
4 Go to the "Mv Bids % My Responses" tab within tile MyFloridaMarketPlace Sourcinul '1001 after
You Submitted your Response.
• Click on the Response I1.) number iafy =our last Submitted Response.
• Review entire Response to make Sure all responsCS arc complete. acau•ate. and as you intended to
Subillit.
Minimum areas to check are:
'I ext bUXCS - Is your Cntire answer view,:able?
• Ye 'No questiow, Is the displayed answer correct')
All uploaded document files Can you open attached document(s) and clearly view entire
content? Does the content of the filets) match your intended Response within the
11yFlorida�l<u kctPlace Sourcing 'Fool (e.g.l not an earlier version, incomplete copy. or
working copy)"
•
Pricing and Other 1111,61-nration Are all Prices and other inlormation you intended to
suhnlit visible ;and accurately captured ee ithin MvFktridaMnrkeiPlace Sourcing Fool'
Required hcm%ti - Are all items listed in the >olicitatiun coltlpleted as required «-ithin the
M v I lori(.ill Mark elP] lice.. Sourcim, Fool:'
DO NOT RELY ON THE MYI I_ORII)AMARISL'I'l'l..A(:'E: SOURCING TOOL'S TIME REMAINING
CLOCK, THE OFFICIAL SOI.IC'I'TA"I'ION CLOSING TIME SHALL BE AS REFLECTED IN
SECTION 1.2, EVI?N 'I' TIMELIN14'. I•he Response deadline(s) shall be as reflected in Section 1.2. Fvent
'1 imeline, of this Solicitation. The MyFlorida wlarketPlac:e Sotncin: l ool's time remaining, clock is not ille oflicial
submission date and time deodfhle_, it iS intended only to approxilllrate rile Solicitation closing and may require
periodic adjuSlnlentS.
It is stron0v recommended that Yoe► submit your response as carlv_as possible. You should alloy + time to
receive any re(lue>ted aasistancc and w receive verification of, your submittal; awaiting. until the last hour's of the
>olicitatiorl could impact the lintelv >uhmitt,nl ()I,.\ mir response.
3.5.1 Email Notification
Respondents are reminded that the Sourcing Tool's entail nolitications arc an option provided to Respondents as a
courteSY. The State of [.]Orida is not under ally obli,zation and does not guarantee that Respondents \Nill receive
Page 25
entail Notifications concerni110 the posting, at»crldnlent or close of IIT3's. Respondents are responsible for
checking the My1`loridav9arketPlace. Sourcing fool and the Vendor laid System for information and updates
concerning this 1 "I'll.
3.5.5 Questions and Answers
Respondents shall examine this solicitation to determine il'the Department's requirements are clearly stated, if
there are any requirements which are unclear or objectionable. Respondents should submit notice 10 the
Department using the Sourcing Tool's ()(;.LA Board by the due date for Respondents to submit. questions listed in
the [;vent 'f'inleline.
Please note that questions will NOT be answered via telephone or fax. The Department shall post the answers to
the questions via the Myl.IoridaMarketPlace Sourcing Tool by the date stated on the. [:vent Timeline. Each
Respondent is responsible tin- monitoring the k4yFlol-i(ialM ii•ket'lice. system for new or changing information. The
Ucpartnlent shall not be bound by any verbal inlormation or by any written information that is not either contained
Within the solicitation documents or COrnlally noticed and issued by tile. ITB sole plaint ofeontact. Questions shall
not constitute formal protest of the Spec if icatioils or of *thc solicitation. The formal protest process is described in
Section 2.210 Protests.
3.6 Amendments or Addendums to the Solicitation Documents
The Department reserves the right to issue amendments or addendum
addendum will be posted within tile: MyFloridaMarketPface Sourcing
required, will contain the appropriate details f rr idelliifj illg alld or rev
Respondent is responsible for rtxlnitoring rite sites for new or charlgirlg
is to the solicitation. Notice of any amendment or
Tool and the Vendor Bid System. Such notice, if
icwing the formal changes to the solicitation. Each
information concerning this solicitation.
3.7 Order of Precedence
Respondents are encouraged to carefully review all materials contained herein and prepare responses (accordingly. In the
event Oily conflict exists between[ till' Special and Gel)CNAl hlstrUCtlons, file Special Instructions shall prev-tail. Ill the event
any conflict exists between the Special and General Conditions. the Special Conditions shall prevail. This Section, 3.7,
supersedes and replaces Section 2.4, Oenerll Instructions `fermis and (.' nditions.
All responses are subject to the terms ofthe following sections ofihis 1113 which, in case of conflict, shall have the order
of' precedence listed:
A) Introduction
b) Special Contract Conditions
C) Special Instructions To Respondents
(1) Grncral Contract Conditions (1'11R 1000)
e) General Instruction to I:r >pondents (P(,R 100 1 )
I) Price Sheets
g) i orms
the Department objects to and shall not consider any additional terms or conditions submitted by a Respondent. including
any appearing in documents attached as part of a Respondent's Response. In subillitting its Response, the Respondent
agrees that any additional terms or conditions. Mlether submitted intentionally or inadvertently, shall result in the
disqualification of the Respondent's Response for ally ol7ers associated with the additional terms or conditions. Failure to
comply with the- solicitation requirements. specifications, term,. and conditions. including those specifying information
that must be submitted with (11 Response. may lie ,rrixulds 1i >r r <jcctin a Response.
3.8 Submittal of Response
Respondents shall submit their oiler ornate vial the. Myl loridalvtarkeil' lace Sourcing pool at:
lit rRs:8soureites ill floridam trketplace.cOn_t.
Of'FERS MUST BE SUBMITTED IN T`IIF VIYI� i.,ORII)AMAI1 Kli'lli l..A('Ii' SOIiIZ('IN(a TOOL BY THE
DATE AND TIME SPECIFII D ON T1111 EVENT,,T'IMELINI?. Offers not submitted within
MyFloridaMarketi'lacesball be rciectcd.
Page 26
C,
b
3
k
�i
2C
ki
r$
SUBMIT
3
k
�i
2C
'1 he. Department shall not consider late offers and the Sourcing 'fool will NOT accept oilers after the closing date and
time speeified in the [;vent 'Timeline or as amended by the L>epartUnent. Each Respondent is responsible for ensuring
that its response is submitted at the proper tints. In the event a Respondent submit; more than one response in the
MyFloridaMarketPlace Sourcing Tool, only the last Response received by the system shall be considered for award.
Previous responses will not he visible to the `Mate of Florida. The Response Preparation Checklist is provided to assist
submittal but sloes not relieve the Respondent of responsibility for enstu•ing that all Requirements of the I'T'13 are.
included with the Response submittal.
The followiney documents must be uploaded into the Respondent's. _Response within the MryFloricfaMarketl' lace
Sourcini Tool*:
1, Price Sheet
2. Ordering Instructions Form
3. Authorized Dealers & Manufacturer I2cpresentatives Form
1. Savings /Price Reductions Form
5, product. List Form
6. Certification of Drug -Free Workplace Form
nI't• Is STRONGLY
d<
TI1A I YOU
SUBMIT
'1 he. Department shall not consider late offers and the Sourcing 'fool will NOT accept oilers after the closing date and
time speeified in the [;vent 'Timeline or as amended by the L>epartUnent. Each Respondent is responsible for ensuring
that its response is submitted at the proper tints. In the event a Respondent submit; more than one response in the
MyFloridaMarketPlace Sourcing Tool, only the last Response received by the system shall be considered for award.
Previous responses will not he visible to the `Mate of Florida. The Response Preparation Checklist is provided to assist
submittal but sloes not relieve the Respondent of responsibility for enstu•ing that all Requirements of the I'T'13 are.
included with the Response submittal.
The followiney documents must be uploaded into the Respondent's. _Response within the MryFloricfaMarketl' lace
Sourcini Tool*:
1, Price Sheet
2. Ordering Instructions Form
3. Authorized Dealers & Manufacturer I2cpresentatives Form
1. Savings /Price Reductions Form
5, product. List Form
6. Certification of Drug -Free Workplace Form
nI't• Is STRONGLY
11ECOMME;NDE;1)
TI1A I YOU
SUBMIT
i' YOUti
I2ESPONSE:
AS EMILY .1S
POSSIBLE:.
YOU SHOULD AL:LONk
'1ItiTl:
'1'0 RE:CE:IVE
ANY REQuI. STE
D :kS`sISTANCE;
AND TO
REC
LIVE
VE.RIFIC'A"T-ION OF
YOI. R SUBMIT
°L:kL: WAITING
UN I'll, VIIE'
LAST ITOLSRS OF TIIV SOLICITATION
('OL'LI) I,Yf1'AC'1
I'I #E; TIMELY
SItB4f1 "I'rAt,
OF YOIt11
RESPONSE.
1)O NOT RELY
ON
h1iE
iYFL ,t:)I211)AMaI2Kf�'i'PL,AC
"E"
SOURCING
1'00L*S CI1I1.-,
IZFMAININC
CLOCK, THE
OFFICLAI,
S<.)I.ICI'I A "PION CLOSING "LIME: SILRI.1. BF. A4 ftl.l I.E:C'LE;I) 1N "I'll E: PA ENT
`TIMELINE: OF THIS ITB.
Additionally. the following inibr•ittation must be received 13v the contact person below no later than the Response Opening
Late. &Y Tinte. Please refer back to the. Event Tintelitte for Dates and Times.
1. Current Manufacturer Published Price List /Book* (compact disc — CD) (Section 5.10)
Cover page and table of contents must be included with price pages. *Consistent with
GSA Contract.
2. Current Federal GSA ('atalog /Price Book (compact disc - CD) (Section 5.10)
Cover page, terms and conditions. table of contents must be included with price pages.
3. Copy of your GSA Contract (compact disc - CD) (Section 5.10)
Documentation of the price. discount and tiers offered must be submitted with tile: Response.
4. purchase Orders or Invoices for Reference (Section 3.9)
5. Environmental Requirements (Section 3.10)
6. Recycled Content Requirements (Section 3.11)
7. Manufacturer's URL Address for dedicated website address (Section 3.12)
Failure to provide all requested information within the 1 estxgnse_mav result in rejection of the Resimise_
Omer packaging shrill clearly state Bid Title. Bid (solicitation) Number, Bid Opening; bate and Timm.
3.8.1 Price Sheet
Price Sheet Responses shall be submitted on the Price Sheet Form, Section 6.1.
All pricing shall duplicate GSA price lists and discounts for every item offered.
Relea-ence Prices /Discounts. Section 5.10 and Balance -of -Line Price /Products, Section 5.11.
This document must be uploaded into Respondent's Response within MyFloridaMarketl' lace.
Failure to comply with this requirement shall result in disqualification of Response.
3.8.2 Ordering Instructions Form (Section 7.1
On the Orde6n;tl instructions I orm Respondents shall identity persons responsible for answering
questions about the Response and ad ill inisterint) the Contract. and shall provide information
necessary for plaeint>, order, under rite Contract.
"this document must be uploaded into Respondent', itesponse within MVFloridaMarketPlace.
Pale 27
6v
IP
Failure to comply with this requirement may result in disqualification of Response
0
3.8.3 Authorized Dealers & Manufacturer Representatives Dorm (Section 7.2)
Respondents are required to name at least a millimum of two (2) different servicing dealers for the State
of Florida. Respondents are encouraged to use certified Minority Business Enterprise dealers.
Reference Authorized Dealers & Manufacturer Representative, Section 5.27.
This document must be uploaded into Iles Pon den t's Response within MyFloridaMarketPlace
Failure to comply with this requirement shall result in disqualification of Response
3.8.3 Savings /Price Reductions Form (Section 7.5
Respondents shall submit one ( i ) accurately Completed Savings /Price Reductions Form with their
Response containing . the r•rtiuired S tvinp information offered to the State of Florida. The Savings /Price
RedtlChOnS Fclrnl Will be subnlitlCii electronically IlSiug the MFMP Sourcing "fool, per Section 3.5 of the
Solicitation.
This document must be unloaded into Respondent's Response within MyFloridaMarketPlace.
Failure to comply with this requirement may result in disqualification of Response
3.8.5 Product List Form (Section 7.6)
I'll o Prnrl nr+ 1 ;CI r.f. P, II 1:
...� • •�•.....,., ...rrr. . ,nn. 1.7
,. -11v% WIN I, III
CAiI i.nun i ln,.' NI
11 ,r. .4'+'. 1 1. .1, 1-1-n
I,1 ri i I l I;Ii ill liS, mtJ l/1 ICI IV LitlUL"I II II I 1 r)
.I_: II. n1 I_.
YV I11 G 11 \h'l II L; k:
available on Sfle
be able to vie \\ -
This document
State. of 1 :10rlda O l)ce FII
the Contractors nallle for
must be unloaded Into
I'll iIUre ct FiICS (.I01111dC1, sal ible users off his Contract wiII
CaCll listltl!? t leCked Oil file State Ptlt'ChaSlllO Contract website.
Respondent's Response within tMvFloridaMarketPlace
Failure to comply
With
this requirement ►nay
result
in
disgualification
of Response,
3.8.6 Cert'itication of Dru„ Free Workplace Form (Section 7.3)
Respondents Shall Submit one ( i) accurately completed Certification of Drug -Free Workplace Form
With their Response Certifying, the Respondent has a drug -free \\orkplace program. The Certification of'
Drug -Free Workplace Form Will be submitted electronically using the WIMP SourCirlg'Fooi, per Section
3.5 of the solicitation.
'Phis document must he uploaded into Respondent's Response within MyF'IoridaMarketillace
Failure to comply with this requirement rnav result in disqualification of Response
3.9 Purchase Orders or Invoices for Reference
All Respondents shall furnish a minimum of three (3) projects sold to "I;ligiible Users" (see Definitions. Section i.l )
completed in Florida in the last 24 months including the name oftlIC C'ustonler responsible personnel and phone number
Where this specific type of furniture is installed. Copies of the purchase, orders or invoice: must be legible and idenlif'y the
elate. C'usronler, specific furniture type and price. Three (3) purchase orders or invoices shall be submitted with the
mailed Responses and received b.v tiler Copulas person no later than the Deadline to suhnlit Response, The State of Florida
resorves the right to contact file eustouler rcpa rding the :;erviccs provided.
Failure to eornply with this requirement shall rest It in disqualification of Response
3.10 Environmental Requirements
The State of Florida is Committed to reducillo waste and promoting energy conservation. �ho that effort, Respondents
responding to this ITf3 are required to meet minimum recycled Content standards AND to submit information relating to
their company's environmental policy anti ilnplenicntaticn process.
Respondents shall submit a detailed environmental pohcv. 1 his poIIC\' shall explain the Respondent's
enviromlental mission and shall include detailed information on initiatives or procedures related to the
realization of the environmental mission. for example:
Pollution prcvClIIiou oppilriunities Disposal ol'solid and ur hazardous waste
t�'.nei'gy conservation Rce�cfing+�( scrap
Watcr conservation I leallh and safely issues
Green I louse Gas (01 K reduction~ Con Ill till ity invokenlcllt
Page 28
6.
as
C;
m
�e
I::nvironmentally' preferable products (FITS) are listen for this Contract on tile; Florida Climate Friendly
Products [._ist, pursuant to F;XeCUtiVe Order 07 -136, titled "Leader:ship by I: :Nanlple: Immediate Actions to
Reduce C;recnhouse Cias lrnissiims fiioin Florida State C ;ovclnment ". Upon award, Contractors will be
encouraged to submit a list ot'their i}ualik ink) products tier review and posiinti to the Florida Climate -
Friendly Preferred Products List. 'I lie current list c.'m be viewed at the following DMS Website link:
3, Respondent shall Submil any prepared and /or approved documentation or certifications for GSA products
submitted in relation to the BIFMA Sustainability Guidelines.. BIFMA level I Certification from
Scientific Certification Systems (SCS). ISO 14001. and FPA Comprehensive Procurement Guideline,.
If awarded, ttespondents shall provide a link to this information on the State Contract Web Page as
described in this Section 5.24, Dedicated State Fern1 Contract Website Requirement.
Environmental Requirements shall be submitted with the mailed Response and received by the
contact person no later than the Response Opening Date and Time.
Failure to comloly with this requirement may result in disqualification of Response.
3.11 Iceeycled Content Requirements
Respondent shall confirm that all corrugated cardboard materials and containers used in the packaging and transport of.
office furniture products will be made with a minimum of'35 %0 recycled material ( post - consumer and /.or post- indusn•ial)
and meets standard performance requirements. Verification of the recycled material content shall he confirmed in writing
by the product supplier or through documented specifications from the product supplier.
Respondent Shall identify all product lines (or products) inctilding recycled content and /or post consumer recycled content.
Awarded contractor shall provide the content llCCentage of the recycled materials in the identified product lines no later
than 30 days after contract .award date.
Recycled Content Requirements shall be submitted with the mailed Response and received by the contact person no
later than the Response Opening Date and Time.
Failure to comply with this requirement may result in disqualification of Response.
3.12 Manufacturer's URi. Address for Dedicated Website Address
The Department displays contract and product illtorillation oilline for customer -s use.. 1. ach Contrlletor shall develop and
maintain a State Contract web page on the hiternei to post approved contract inli>rmadon. Respondent shall submit the
Universal liesource Lmcator (UM.) address for this Contract. This t IRL link may remain hidden while the responses are
under evaluation. Reference `section 5.3•1. Dedicated State: berm Contract Website Requirement for specific
requirements.
URI. Address shall be submitted with the mailed Response and received by the contact person no later than the
Respnncc Opening Date and Time.
Failure to comOv with this requirement may result in t. lisdnalitication of Response.
3.13 Cost Savings Objective
Chapter ?010 -151, Laws of Florida. Section �0, providers the t <lllo\\ing:
Each state agency, as defined in s. 31(1.01 1. Florida Statutes. ,hall review existing contract renewals and reprocurenit nts
lvlth private providers and public- privale providers Ill an effort to reduce Contract paymetlis by et least 3 percent. It is file
statewide goal to achieve substantial savin`?,s: however, it is the intern o1 the Leo itidaltlre that the level arld quality of
services not be affected. Each aucncv shall rencuotiater and reproctlre wiltracts consistent with this section. Any savill0s
that accrue through renc;.z:otiatino the rene\\al or reprocurcnlent ol'atn existillo contract shall be placed in reserve by they
LAecutive Office of the Governor.
In order to achieve this objective, the
the pricing contained in the Departnle
contract, can be accessed throm'di the
tjgp:h' juts.mN-11orida_com/h (IS tness
Deparimem seeks to achieve a cost ,z1 ilws o(at least 3 percent when compared to
11CS most recent stale 10.10111 coWl'act for these Co11ullndilieS, Current and previous
Division of State Ptu-ehasing evchsite at:
OpelaIi0l1S Sfa_tC i)LII- 11aSiII0
Pale 19
3.14 State Objectives
Within thirty (30) calendar days iollm ill',2 award of the C'ontrici_ i(awarded, tale successiul Respondent shall submit
plans addressing each ofthe State's five ( >) objectives listed below, to the extent applicable to the items / services
covered by this solicitation.
3.14.1 Diversity
The State of Florida is committed to Supporting its diverse business industry and population through ensuring
participation by minority- and women -owned business enterprises in the economic fife of the state. The State of`
Florida Mentor Protege Pro.t.ram connects nlinoritv•• and women -owned businesses \ ilh private corporations for
business development mentoring. We strongly eneauragc firms doing bliShICS!, with the State Of't'lorida to
consider this initiative. For more information on the {`Mentor Protege Program, please contact the Office of
Supplier Diversity at (850) 487 -09 i >.
It is vital that small. minority, women- ovvrrcd and veteran -owned business enterprises participate in the State's
procurement process as both prime Contractors and Subcontractors under prime Contracts. Small, minority. and
women -owned businesses are strongly encouraged to submit replies to this solicitation.
The Contractor shall SLIbIllit dOCUIlletltation addressing Diversity and describing the efforts being, made: to
encourage the participation of small, minority, women- owned and veteran -owned businesses. Information on
Certified Minority Business Enterprises (C1111F) is available i'rom the Office of Supplier Diversity at:
hit m/!<intS n ,Ilorida.r.om!Otllc ro,) �1111Is <li�i%ct 01' SLIDDIier diVCrsi_t}. osci /.
3.14.2 Envit•onmental Considerations
The State supports and encourages initiatives to protect and preserve our environment. The Department
encourages the Contractor to submit as INMI ol� any NSll ISC the Contractor's plan to support the procurement of
products and materials with recycled cornent. The Contractor shall also provide a plan for reducing and or
handling of any hazardous
waste ;generated
by Contactor's company. Reference
Rule 62- 730,160,
Florida
Administrative Code. It Is
a requirement
of' the Florida
Department of
l::llvir'Otlnlental 1�1'Olectioll
that a
generator of hazardatlS waste.
materials that
exceeds
a certain threshold
I11LISt have a valid and
Clll'1'e111
Hazardous Waste Generator
Identification Number.
This
IdelltlfiCatiOn I1u111ber
shall be SUbmilled as
part of
Contractor's explanation of'
its Coil)paily'S hazardous
whsle plan and shall
explain Ill detail its handling
and
disposal of this waste.
3.14.3 Cel-tification ot'Drug -Free Workplace Program
The State supports and encoul"wes initiatives to keep the workplaces of' Florida's Suppliers and Contractors
drat; flee, Section 287.087 of the Florida Slatuler; provides th,lt_ where identical tie bids are received.
hrelerence shall he given to a respoww received firoill 11 Respondent that certilles it has implemented ,a drug- -free
workforce program. if applicable. Respondent shill rertily that the Respondent has a drug free workplace
program usiqu the Certification of Drlig -free Workplace I'Orm included in Section 7,L1 of the solicitation. The
Contractor shall describe Ihokv it will address the implementation of i druiz iiee workplace in offering talc items
of the solicitation.
3.14.4 Products Available from (tie Blind or Other Handicapped (RESPE(111')
The State Supports and encourapes the gainful employ anent of citizens with disabilities. It is expressly
understood and agreed that anv articles that ,n-c the subject of', or required to carry out. this Contract shall be
purchased from a nonprofit agency im the blind or for tie severely handicapped that is Cualified pursuant to
Chapter 413. Ulorida Statutes, in the same manner and under the same procedur•aS set filrth in Section
4 f1 3.036(1) and (2), Florida Statutes, and for purposes of this Contt;ac.t the person, firm, or other business entity
carrN irtg out the provisions of, this Contract Shall he deemcd to he substituted for the state agency insofar as
dealings with such qualified nonprolit agency arc concerned. Additional inl'ormation about the designated
nonprofit agency and the products it offers is ;irailahle at betel � y���'�� its ��.ctihlilorida.r� .
The Contraclor shall describe hotv it Celli ;uldresS the use of RFSPFCf in of Cring the items of the solicitation.
3.14.5 Prison Rehabilitative Industries ;end Diversified I'lifelp,ises, Inc. (PRIDE)
1 he State Supports and encoutas�es the use of Horid;l correctional work programs. It is expressly understood
Pay, e 30
�a
and agreed that any articles which are the subject of'. or required to carry out, this Contract shall be purchased
from file corporanon identified under Chapter 946, I .S.. in the same manner and under the same procedures set
forth in Section 946.5 1.5(2), and (4). F.S.: and fi
4.5
Additional Quantities
4.6
Packaging
4.7
Inspection at Coll tractor, s Site
4.8
Safety Standards
4.9
Americans with Disabilities Act
4.10
Litcrature
4.11
Transportation and Delivery
4.12
Installation
4,13
Risk of Loss
4.14
'Transaction Fee
4.15
Invoicing and Payment
4.16
Taxes
4.17
Governmental Restrictions
4.18
Lobbying and Integrity.
4.19
Indemnification
4920
Limitation of Liability
4.21
Suspension of Wort:
4.22
"Termination for Convenience
... ,
r.sa
�.
r erminafum for C.`a ►rsc:
4.24
Force Majeure, Notice of Delay, and No Damages for Delay
4.25
Changes
4.26
Renewal
4.27
Purchase Order Duration
4.28
Advertising
4.29
Assignment
4.30
Antitrust Assignment
4,31
Dispute Resolution
4.32
Employees, Subcontractors, and Agents
4.33
Security and Confidentiality
4.34
Contractor Employees, Subcontractors, and Other Agents
435
Insurance Requirements
4.36
Warranty of Authority
4.37
Warranty of Ability to Perform
4.38
Notices
4.39
Leases in(] Installment Purchases
4*40
Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE)
4.41
Products :available From the Blind or Other Handicapped
4.42
Modification of Terms
4.43
Cooperative Purchasing
4.44
Waiver
4.4*51
Annual Appropriations
4.46
Execution in Counterparts
4.47
Severability
QV
4.1 Definitions
'i he definitions contained in 60A- 1.001 I .Ak'. >Ilall apple to this agreement. The following additional terms are also
d<±tinc&
(aM -Colit1'act'. i Balls the legalh C11101- ceahlC t?) "t'Clil 111 that 14estllls 11'<111) a successYul .Solicitation. llle parlies to the
('ontract will be the Customer al)( Contritctor. -
I ;2.
4
C,
44
6
4i
!g
�a
(b) "Ctlstolllcr' Illeans tile state al('Ilcv (11' other enllty Identilled 111 a contract as tile party to receive commodities of
C011traCtUal SCrViCeS ptll•Stlaill 10 a C011tl -act of- Illat orders coil) Mod itles 01- contractual services via purchase order of other
C0111raCtUal iilstrUillellt Crone the Contractor folder the Clontl'act, The "C'usiolller" 111ay also be the "Buyer" as defined iii the
PUR 1001 if it meets the definition of both terms.
(c) "Product"' means any deliverable taller the Contract, which may include Commodities, services. technology or software.
(d)
" Purchase order"
lilt btllUllcf.' OI Ih(? (Omtt'act (CI'ill
means
the
form of format
a C '.Ustomer
rise's to make
a purchase under the Contract (e.g.. a 101'111al
written
purchase
order,
ele'ctrol1IC
i ) starting
Purchase Order,
procurement
card. coniract
of- other authorized means).
4.2 Purchase Orders
III contracts where commodities or services are ordered h} the. Customer via purchase order. Contractor shall not deliver or
I'Limish products (liltil a Customer transmits a purchase order. All purchase orders shall hear the Contract or solicitation
number, shall be placed by the Customer directly e >•ith the. Contractor, and shall be deemed to incorporate by reference the
Contract and solicitation terms and conditions. Any discrepancy between the Contract terms and the terms stated on the
Contractor's order form, coil firmation. or acknowledgement shall be resolved in favor of terms most favorable to the
Customer. A purchase order for services lwilhnl the ambit of, section 287.058(l ) of the Florida Statutes shall be deemed to
incorporate by reference the requirements of subparag,raplls (a) through (f) thereof. Customers shall designate a contract
manager anti a contract administrator as required by subsections 287.057(15) and (" 16) of'the Florida Statutes.
4.3 Product Version
Purchase orders shall be deemed
time of the order, unless the Ct
willing to provide such model of-
to
r
to reference a nlanulacttm•er's most recently release model or version of the product at the
stonler specificalh requests in writing an earlier model or version and tale contractor is
version.
4.4 Price Changes Applicable Only to 'T'erm C.6ontracts
If this is a term contr act for commodities or service's. the lolloewim,, provisions apply.
(a) Quamit Discounts. Contractors are tun ed to off(r Additional discount, for one lime delivery of large single orders.
CUSto111e1's should seek lU rlegotlate addillonal pricy: Colictssioiis oil quatllily purchases of ally products offered under the
ont'act. State Customers shall document their files accordin'tly.
(h) Best Pricing, 011er. Durimy the Contract lean. il- the Customer becomes aware of belief` pricing offered by the
Contractor for substantially the same of- a smaller quantit\ of a I)roduct outside the Contract. but Upon the Soule or similtll•
terms of the Contract, . then at the discretion of the c'ustvnitr the price under the Contract shall be immediately reduced to
tile lower price.
(C}alCS
PI'ntllOt011s. Ill ad(IIUGn ((} dC('1'( a51i}).'. Ili',Ci's Ic)r
lilt btllUllcf.' OI Ih(? (Omtt'act (CI'ill
dcle to
a change. ill 111ar1<ei
conditions, a Collilactol` Illav conduct Talcs i)l'0tti0tioliti
Illv/)IVIi14'_ 1)1'ICC
rc(ILICU0115 lot-
a SIV611ed
lesser period. A
Contractor Shall slihillit to tell Uofltrelct Specialist documentation
identityinL:
the proposed (
i ) starting
and Cudgel`; dates Of
the 1)1•01110t011. (2) prOdticts involved. and (3) promotional
prices compared
l0 lhen-authori /ed prices.
Promolional pric"
Shall be aVallilt)iC' t0 all Ct15tUl}111S. t?I)Oil ilppl'OVaI. lI1C C 01111
-aclor shall provide`
conspicuous
notice ofthe
Promotion.
((I) Trade -In. Customers may trade -in equipmeni 'lien making purchases from the
negotiated between the C11S10111e1' and the Contractor. Customers are obligated
market value when trading,, equipment. and to keep accurate records of tile- process.
necessary to provide (TOCtlmenuition to the Department of Fillancial Services
Custodian pursuant to Chapter 2T, F'.S.
Contract. A trade -in shall be
to actively seek current Mir
For Stale ageIlcies, it May be
and to the agency property
(c) t quitable AdiusullCrlt. The Customer may, in its sole discretion. make an equitable adjustment in the
Contract terms or pricing if' pricing or availability Of tiuppk is affected by extreme and unloresecn volatility ill
the marketplace, that is, by circumstances 111111 salisk (Al the lulk)lving criferia: ( I ) the volatility is due to causes
e(� .)
Pa
1.
4;
G ft <y W
wholly. beyond tilt C'ontractor's contol. (?) tine voIatiI'tN afteets the marketplace or industry, not just the
particular Contract source ol'supply icing or availability of supply is substantial, and O the
volatility so affects the Contractor that continued perliirmance of the Contract Wo Uld result in a substantial loss.
4.5 Additional Quantities
For a period not exceeding ninety (90) days from the date oi'solicitation a\\ard.. the Customer reserves the right to acquire
additional quantities up to tile anlotillt shown on the solicitation but not to exceed the threshold flor Category Two at the
prices stlbrrtitted in the response to the solicitation.
4.6 Packaging
Tangible product shall be securely
shipping containers and according
tither types of'containers. All conf
and properly packed tier shipment, storage, and slock.ing in appropriate, clearly labeled.
to accepted Commercial practice, without extra charge for packing materials, cases, or
fillers and packaging shall become and remain C'ustomer's property.
4.7 Inspection at Contractor's Site
The Customer reserves the right to inspect, at any reasonable time with prior notice, the equipment or product or plant or
other facilities of a Contactor to assess conformity � ith Contract requirements and to determine whether they are adequate
and suitable for proper and e.fl'ective Contract perl'ormance.
4.8 Safety Standards
All manufactured items and fabricated assemblies subject to operation tinder pressure, operation by connection to an
electric source, or operation involving connection to a manutilctu'ed, natural, or LP gas source shall be constructed and
approved in a manner acceptable to the appropriate State inspector. Acceptability customarily requires, at a mininnnn.
identification marking of file appropriate safety standard organization, where such approvals of listings have been
established for the type of device offered and furnished, for example: the American Society of Mechanical Engineers finr
pressure vessels; tine underwriters Laboratories and/Or Mitional Electrical Manufacturers' Association for electrically
operated assemblies; and the ,American Gas Association line• gas - operated assemblies. In addition, all items furnished shall
meet all applicable requirements of the Occupational Sandy and l lealth Act and state and federal requirements relating of
clean ail- and Water pollittion.
4.9 Americans with Disabilities Act
(-'()I 11'.1'aCtol -S should identil'y any products that nm.\ her used or adapted for use by visually. hearing. or other physically
inlpaifed 61dividuais,
4.10 I,iteratnre
1.11 -lon rccluvst. the Contractor shall furnish literature rea:)orr,+flly feinted to tile: product ol,lered, liar example. user marluals.
Price schedules. cat(Illog,, desi riptive brochures. etc.
-1.11 Transportation road Deliver Y
Prices ,,hall include all charges li>r pilc]Jll�,g, hatndtillo, lrtight, disuilnution- ttnd inside deliver\ franspoftation of goinds
shall be FOB Destination to any point \rithin thirty (. i0) days after the Customer places an Order. .A Contactor, within five
(5) clays after receiving a purchase order, shall notify the Customer of arny potential delivery delays. Evidence of inability
or intentional delays shall be cause for Contract c:nncellation and Comae -tor suspension.
4.12 Installation
Where installation is required. ('onlxactor shall he responsible for placing and installin,.� the product in the required
loentions at n0 additional Chark C, n111css 01IM- 4`ise designated oil the Contract of- purchase order. (. ontractor's atithorize'd
product and price- list shall clearly and separately identify Am Additional installation charges. All materials used in the
instaflation shall he of god quality and shall be free 0i'd0l'crts that �rould diminish the appearance of the product or render
it structurally or opera tionalk unsound. Installation includes the furnishing, of any e(Impinent, rigging, and materials
required to install or replace the product in the proper location. Contractor shall protect the site fronn damage and shall
repair dannages or injury Caused inuring installatirxl by Contractor or its employees or agents. If anti alteration. dismantliny .
excavation. etc., is required to achieve installation.. the Conu <rctor slMll pronaptiy restorc the stucfure car site to its original
Pa e 1 -1
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PA
condition. Contractor shall perform installation \work so as to cause the least inconvenience and interference with
Customers and \with proper consideration of others on site. Upon completion of' the installation, the location and
surrounding area of work shall he left clean and in a neat ant unobstructed condition, with everything in satisfactory repair
and order.
4.13 Risk of Loss
Matters of inspection and acceptance are addressed in s. 215.422, F.S. Until acceptance. risk of loss or damage shall
remain with the Contractor. The Contractor traclor shall he responsible for filing, processing. and collecting all damage claims.
To assist tile Contractor \with damask claims, the Customer shall record anp evidence of visible damage on all copies of
the delivering, carrier's Bill of l.,ading: report damages to the carrier and the Contractor; and provide the Contractor with a
copy of' (lie carriers Bill of Fading and damage inspection report. When a Customer rejects a product, Contractor shall
remove It from the premises w-ithill tell days after notification or rejection. Upon rejection notification, the risk of loss of
rejected or• non- conforlllrl1t, product shall remain with the Contractor. (rejected product not removed by the Contractor
Within tell clays shall be deemed abandoned by the Contractor, and the Customer shall have the right to dispose of it as its
own property. Contractor shall reimburse the Customer for costs and expenses incurred in storing or effecting removal or
disposition of rejected product.
4.14 Transaction Fee
The State of Florida has instituted MyFlorlda?vlarket'lace, a statewide ci'rocure.ment System (..System`). Pursuant to
section 287.057(2 3), Florida Statutes (2003). all payments shall be assessed a 'transaction Fee of one percent (1.0`%,).
which Lhe Contractor shall pay to the State, unless exempt pllrsuallt to 60A- 1.032. F.A,C,
For payments within the State acCOUtllin� system (ITAiR. or its successor). the Transaction Fee shall, when possible, be
automatically deducted fi-0111 payments 10 the Contractor. If automatic deduction is not possible, the Contractor shall pay
the 'fransa.ction Fee pursuant to Rule 60A- 1.031(.'), t.A.C'. By submission of'these reports and corresponding payments.
Contractor certifies their correctness. All such reports and payllienls shall be subject to audit by the State or its designee.
Contractor shall receive a credit for any Transaclion
item(,) are returned to the Contractor throat;) no leant
a Transaction Fee is non - refundable when all item is
perform or comply, with specifications or requirements
Fee paid by the C'ont•a
act, or olll.rsSron of file
rejected or returned, or
of the aoreenlerll.
�
tor fix• the purchase of any itenl(s) if such
Contractor. Notwithstanding the foregoing,
declined, Clue to the Contractor's failure to
Failure to comply with these requirements shall constitute grounds for dec:larino the Contractor in default and recovering
reprocurement costs fronn the Contractor in audition to all outstanding fees, CONTWRACT'ORS DELINQUENT iN
PAYING TRANSAC"T"ION FEES MAY BE SI)BJUX"T TO BEING REMOVED FROM THE DEPARTMENT OF
MANAGEMENT SERVICES' �'If.NDOI2. LIST' AS i'R()V11)ID IN RNLI? 60A- 1..006, F.A.C.
4,15 Invoicing, and Payment
Invoices shall contain the Contract 11un1bcr. purchase order nunlher if applicable, and the appropriate vendor identification
number'. f he Slate illrly require a11V oiler information 1l -on) file Contractor that t e State deems necessary t0 VP.I'It)' (lily
purchase order placed under the Cont•acl.
At the State's option, CoMr<9ctor:s nmy be required 1
Management Services. Current ,guidelines require.
invoices for those transactions processed throlw1h t
through the Ariba Supplier Network (ASN) in one of
ent•v within the ASN,
invoice clec-tronicaliy pursuant to guidelines of the Department of
that ('ot)t•actor supply electronic invoices in lieu of paper -based
e sw,tenl. Flectrollic invoices shall be subnlilled to the Customer
the 1,011lwino mechanisms HA 810, cxmL., or web -based invoice
Payment
shall be made in accordance with sections 215.122
and 287.0585
ol' the
I- '106da Statutes, vyhicll
govern time limits
for
payment
of invoices. Invoices flat rllust be returned
to a Contractor
due to
preparation errors will
result in a delay in
payment.
C.orltraclors may call (8;1O) 413-7260 Monckly
thrOlr•Xll 1'1.1da \"
to illClUire
abplll tile StalLIS 01
paylllelltS bV Slate
Aoellcies.
The CtIS10111e1' Is reSp011011C: 101• all 1)EI \, 111c111S
under till; Contract,
A Costome1's failure 10
pay, or delllV nil
payrneni,
shall not conslrtule a )reach of tilt Collil.q.1cl
alld shall not
relieve
file Contractor of its
obll1alions to the
)epartnlent or to other Cl6t011le1•S
4.1( Taxes
i he State does not pay Federal cxcke or sales taxes on direct purchases of ialIA)ible personal property. ']'lie State will not
htye 115
pay for any personal property taxes levied on the Contractor or liter any taxes levied oil employees' wages. Any exceptions
to this paragraph shall be explicitly noted by the C'trstomer in the special contract conditions section of the solicitation or in
the Contract or purchase order.
4.17 Governmental Restrictions
It' the Contactor believes that any gove-rulleliai restrictions have been imposed that require alteration of the material,
quality, workmanship or performance of the products offered under- the Contract, the Contractor shall immediately notify
tale Customer in writing, indicating the specific restriction. The Customer reserves the right toad the complete discretion to
accept riny such alteration or to cancel the Contact al no kirther expense to the Customer.
4.18 Lobbying and Integrity
Customers shall ensure compliance with Section 1 1.062, FS tend Section 216.147, FS.The Contractor shall not, in
connection with this or- Gaily other a!,;1'ecmcrit with the State, directly Oil indirectly (i) offer. confer. or agree to confer any
pecuniary benefit on anyone as considerati(>ll tier any Stag office or employee's decision, opinion, recommendation, vote,
other exercise of discretion, or violation of a known legal duty or {2) offer, give, or agree to give to anyone any gratuity
for the belelit ot. or at the direction or request of: any State officer or employee. l or pctl•poses of clause (2), "gratuity
rhl(',cans any payment of more than nominal monetary value ill the forill of C.Asfh. travel, entertainment, gifts, nicals, lodging,
loans, subscriptions, advances. deposits of money, services, employment, or contacts of any kind. [,)poll request of the
C'ustomcr's Inspector General, or other authorized State official, the Contractor shall provide any type; of ill 1,61-lnation the
Inspector General deems relevant to the C'ontractor's irliegriiy or responsibility. Such information may include, but shall
JIM, be nnutecr t0, the l.0iltractor s business or irnancial records. dOCtit11eI11S. or 111CS of any type or• form that refer to or
relate to the Contract. The Contractor shall retain such records for the longer of (I) three years after the expiration of the
Contract or (2) the period required by the General Records Schedules maintained by the Florida Department of State
(.:available at: t1: / /dIis. dot stab'. tl. us / band / ygnscheditic.s./gcnsched.fitm) l he Contractor agrees to reimburse the State for
the reasonable costs of investigation incurred by file Inspector General or other authorized State official for investigations
of the Contractor's compliance with the terms of this or ;any other agreement between the Contractor and the State which
results in file suspension or debarment of the ('ont actor. Such costs shall include, but shall not he limited to: salaries of
investigators, IllcludillO overtime. travel and lodoing expellSes: and expert winless and documentary fees. f he C'oiltractor
shall not be responsible for any costs of investigations that do not resell in the Contractor's suspension or debarment.
4.19 Indemnification
The Contractor shall he Puny liable lot- the actions of- its agents, employees, partners, or subcontractors and shall fully
indealnif'y, defeld, and hold harmless the State and CIustoille's. and their officers. agents, and employees. from suits,
actions, damages, all(] costs oil ever \" Raffle and description, including attorneys' fees, arisim) fooill oi. relating to personal
injury and darhlili e to rein ol• personal tangible property alleged to be caused in whole or in part by Contractor, Its it(),eI1tS,
villployees. partners. or subcontractors, provided, however. that the Contractor shall not indemnify for that portion of tiny
lens or damages pr(lximately caused by the Ilc1Tligetlt ,act or- omi lion 01 tilt: State or a Cuslonlcr.
I mIlier, the Contractor snail fully indcmnily, (1rfend, and hold lmrnlles.5 the State and Custorllers 11-0111 ally suits. actions,
damages, grid costs of every nanlr and description, inciudim) atorncys` fees, arising from or relating to violation or
infriiloelilellt of it trademark, copyright, patent, trade secret or intellectual property right, provided, however, that the
f()regoing obligation shall not apply to it Custoiller's misuse or modification of C'ontractor's pro(ucts or it C'ustomer's
operation or use of C'ontractor's products in a mamler not contemplated by the Contract or the purchase order, if any
product is the subject of an infi-ingement suit, or in the C'orntrac-tor's opinion is likely to become. the subject of such it suit.
the Contactor may al its sole expense procure for the Customer the noilt to continue using the product or to modify it to
become non - infringing. if the C`onlriactor is not reasonably able to modify or otherwise secure the Customer the right to
continue using the product, the Contractor shall remove the product and refund the Customer the an"uxurts paid in excess of
a reasonable rental tier past use. The Clislomer shall not be liable for tlnv rovallics.
he Contractor's obligations under the preceding_ two paragraphs ith respect to any legal action are contingent upon the
St;lte or ('tlstonler giving
the Contactor (
I)
written notice of- any
action or
threatened action, (2) the opportnlity to take
over and settle or" def'eld
any such action
a1 Contractor's soli'
expense,
and (3) assistance ill delending the action at
Contractor's sole expense.
The C'oillractor
shall not be liable !'of-
fatly cost,
expense.. oi• compromise inCtirred or Made by
the Stale or Customer ill any action \s�ithoul
the C'ontractoros
prior wrilten
consent. Much shall not be unreasonabIN.
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4.20 Limitation of Liability
e
tX
For all claims
atwinst
the C'ontracior under any contract or purchase order,
and regardless of the basis oil
witlich the claim is
made, Il1C Conti-actor's
or purchase order, at any time,
liability tlildCr a C01111'80 or 1)(Irchiase order for direct
damages
shall be limited
to the greater Of
4100,000, the
dollar
amount of the contract oi' purchase order, or two times
the charges
rendered by the
Contactor under
the purchase
order.
This limitation shall not apply to claims arlsino
wider the. Indemnity
paragraph
contain 111 this
Contractor, file (USIOIhIei'
shall eitheI' ( l ) issue a
notice authorizing resumption
of work, at which time activity Shall
resume, of (2) terminate
file Contract OI' purChaSC Order. SLISpe11SlOa1 Of work
agreement.
additional compensation.
Unless otheryvise specifically enumerated in the Contract or in the purchase order. no party shall be liable to another for
Special, indirect, punitive, or consequential damages, including lost (loll or records (unless tile contract or purchase order
requires the Contractor to back -up data or records), even ii• the party has been advised that such damages are possible. No
party shall be liable for lost profits, lost revenue, or lost institutional operating savings. The State and Customer play, in
addition to other remedies available to them at law or equity and upon notice to the Contractor, retain such monies froth
amounts due Contractor as may be necessary to satisfy any claim for damages, penalties, costs and the like asserted by or
against them. The State may set off any liability or other obligation of' tile Contractor or its affiliates to the State against
any payments due the Contractor under any contract with the State.
4.21 Suspension of Work
File Customer may in its
sole discretion suspend any
or all activities under the Contract
or purchase order, at any time,
when in the best interests
of the State to do so. The
Customer shall provide the
Contractor written notice outlining the
particulars elf suspension.
Examples of the reason
lOr Suspension include, but are
not limited lo. budgetary constraints,
declaration of emergency,
or other Stich circumstances.
After receiving a SLISpetlsion
notice, the Contactor shall comply
with the notice and Shall
not accept any purchase
orders. Within ninety days,
oi- any longer period agreed to by the
Contractor, file (USIOIhIei'
shall eitheI' ( l ) issue a
notice authorizing resumption
of work, at which time activity Shall
resume, of (2) terminate
file Contract OI' purChaSC Order. SLISpe11SlOa1 Of work
Shall not entitle the Contractor to any
additional compensation.
4.22 Termination for Convenience
The Custoinei% by written notice to the Contactor. may terminate the Contract in whole or in pall when the Customer
delernline:s in its sole. discretion that it is in the State's interest to do so. The (:ont•actor shall not furnish any product after
it receives the notice of termination, except as necessary to complete the continued portion of the Contract, if any. The
Contractor shall not be entitled to recover any canceilation charges or lost profits.
4.23 Termination for Cause
The Customer may terminate the (:'ontract it' tile Contractor tails to ( i ) deliver the product within the time specified in the
Contract or any extension. (2) maintain adequate progress. thus endangeril10 performance of the Contract.. (3) honor any
terns of the Contract, or (4) abide by any statutory. regulatory, or licensing, requirement. Rule 60A- 1.006(3), F.A.C..
0overns the procedure arl(:i consequences of default. The Contractor shall continue work on any work not terminated.
t:xcept 101- defaults of subcontractors at any tier. the Contractor shall not lye liable fi)r any excess costs if the failure to
perform the Contract arises from events completely hevond the control and without the fault or negligence, of the
Contractor. If the failure to perform is caused by the default of a subcontractor in an tier, and if the cause of the default is
completely beyond the control of boil) the Contractor and the subeont'acior, and without the iault or negligence of either,
the Contractor shall not be liable for any eNceSS cods for fiiilurc to perlorlll, unless the subcontactod products were
obtainable. frolll other sources in sufficient tinge for the Contractor to sleet the required delivery schedule. If, after
termination. it is determined that tile. COnlraelol' Baas not in default, or that tile delilult was excusable, the rights and
obligations of the parties shall be thy: same as if the terillirlation had been issued fiir the convenience of' tile Customer. The
ritrhis and remedies of the Customer in this ckiuse are in addition to gun other rights and remedies provided by law or under
the Contract.
4.24 Force M,jeure, Notice of DcIay, and No I
l'he Contractor shall not he responsible for delay
of the Contractor or its employees or agents corltl
Of puhlic enemies. strikes. lires, floods, or other
hlnla}es fur Ucial
resultin,u from its failure to perform if neither the fault 1101' the negligence
ihmcd to the delay and the delay is due directly to acts of God, bars, acts
Similar cause \yholly beyond the C'ontractor's control, or 1,61. any of the
Pa0 c 17
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46
foregoing that affect subeontactors or suppliers it' no alternate source o1'supply is available to the Contractor. In case of
any delay life Contractor believes is excusable. the Contractor shall notify the Customer in writing of the delay or potential
delay and describe the cause of the (Iclav either ( i ) within ten (10) flays after file cause that creates or will create the delay
first arose. if the Contractor could reasonably foresee that a delay could occur as a result, or (2) if delay is not reasonably
foreseeable, within five (5) days after the date the C ont'actor first had reason to believe that a delay could result, THE
FOREGOING SHALL CONSTITUTE THE CONTRACTOR'S SOLE REMEDY Oil EXCUSE WITH RESPECT
TO DEIjAY, Providing notice in strict accordance with this paragraph is a condition precedent to such remedy. No claim
for damages, other than for an extension of tinge. shall be asserted against the Customer. The Contractor shall not be
entitled to an increase in the Contract price or payment of any kind Crom life Customer for direct. indirect, consequential,
impact or other costs, expenses or danlages, including . bill not limited to costs of acceleration or inefficiency, arising
because of delay, disruption. interference, or hindrance Irons sang Cat e whatsoever. If performance is suspended or
delayed, in whole or in part, due to any ol'the causes described in this paragraph. after the causes have ceased to exist the
Contractor shall perform at no increased cost. unless the Customer determines, in its sole discretion, that the delay will
SIgllitlealllly 1111i) ail' the V( lie of the Contract to 111C State Or to Customers, Iii which case till' Customer may ( I) accept
allocated performance or deliveries front the Contractor. provided that the C.'ontactor rants preferential treatment to
Cu510111el's with respect to products subjected to allocation, of. (2) purchase from other sources ON4110tlt recourse to and by
the Contractor for the related costs and expenses) to replace all or part of the products that are file subject of the delay,
which purchases may be deducted from file Contract quantify, 01% (3) tcr'illinate file C,omract ill whole of- Ill part.
4.25 Changes
1 lle Custolller illay till i lateral IN rCgllirC, by written order. changes altering, ad<irr1L 10, t)1' CIedUCtrrlf ti'Onl tiff C 011tl'i1Cl
specifications, provided that such changes are within the general scope of the Contract. The Customer may slake an
equimble adjustalent in the Contract price or delivery date if the change affects the cost or' time of performance. Such
equitable adjustments require the Written consent of the Contractor, which shall not he unreasonably withheld. If unusual
quantity requirements arise, the Customer may solicit separate bids to satisfy them.
4.26 Renewa
Upon mutual agreement. the Customer artd the Contractor may renew file Contract, in whole of- in part, for it period that
may not exceed 3 years or the lerm of the contract, whichever period is longer. Any renewal shall specify the renewal
price, as set lorth in the solicitation response. The renewal must be in writing and signed by both parties. and is contingent
Capon satisfactory performance evaluations and subject to ;availability of funds.
4.27 Purchase Order Duration
Purchase orders issued pursuant to a state term or agency contract must be received by the Contractor no later than close o1'
business on the last day of the contract's term to be considered timely. The Contractor is obliged to lilt those orders in
accordance Nyith the contract's terms and conditions. Purchase orders received by file contractor after close of business on
the last day of the state term or agency colltrract's term shall be considered void.
Purchase orders for a one -tinge delivery of conalllodilies or performance till contractual services shall be valid through the
pe.rfornlancc by the Contractor, and all terms and conditions of, the ,tale term or agency contact shall apply to the sinC�
ilelivery /perlrnnlance, and shall survive file termination of the Contract.
Contractors are required to accept purchase orders specifying delivery schedules exceedint; the contracted schedule even
when such extended delivery Will occur alter expiration of file state term or agency contract. for example, il' a state terra
contract calls for delivery 30 days after receipt of order (AR()'), and an order specifies delivery will occur both in excess of
30 days AIM and alter expiration of the state term contact, tile Contractor will accept the order, I lowever, if the
Contractor expressly and in writing notifies the:. urderink.) 011-ICe itbin ten ( R)) calendar days of receipt of the purchase
order that Contactor will not accept the extended delivery terms beyond the expiration of- the state let-ill contact, than the
purchase order Will either be arnlende(I in writing by the orderillo omitv within ten (10) calendar days of receipt o1 the
contractor's notice to reflect the state term contract delivery schedule, or it shall be considered withdrawn.
I he- duration (Al purchase orders li)r recur 11-10 deliveries of commodities or perlbrillance of' services shall not exceed the
expiration oil file state feral or attency contact by uttlre than Iwclvc mouth~. i fo\\Cver, if an extended pricing plan oflcreii
in file state term or agency contact is selected bl file orderillo entity - the contact terms on pricing plans and renewals shrill
, oycrn the maxinnun duration of
purchase- orders
wilectin"
such pricintt.
plans and renewal~
Palle :;8
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'I illlely purchase orders shall be valid through teed' specified term and perl'ormance by the Contractor, and all terms and
conditions oft the state terns or agency contract shall apply to tale recurring tieIivCry /performance as provided herein, and
shall survive the termination of the Contract.
Ordering offices shall not rene\4 a purchase order issued lursuant 10 a state term or- agency contract if the underlying
contract expires prior to the eflcctive date of the renewal.
4.25 Advertising,
Subject to Chapter 119, Florida Statuies, the Contractor shall not publicly disseminate any information Concerning. the
Contract without prior written approval 1'rom the Customer. including, but not limited to nleiltionirtg the Contract ill a press
release or otter promotional material. identifying the Cusiomer or the State as a reference, or otherwise linking the
Contractor's name and either a description of the Contract or the name of the State or the Customer 111 any material
published, either in print or electronically, to any entity that is not a party to Contract, except potential or actual authorized
distributors. dealers, reseller:s. or service representative.
4.29 Assignment
Hie Contractor shall not sell, assign or transfer any of, its rights. duties Or obligations under the Contract, or tender tiny
purchase order issued pursuant to the Contract, without the prior written consent Of the C',USI.OI11Cr. in the event of any
assignment, the C'ontracior remains secondarily liable (or performance of the contract. unless the. Customer expressly
waives such secondary liability. The Customer Ina\ asslgn the Contract with prior written notice to Contractor of Its intent
to do so.
4.30 Antitrust Assignment
The Contractor and the Stale o1' Florida recognize
violations are ill fact usually borne by tine State of f
arty and all claims for such overcharges as to goods.
that ill actual ecollolhlle practice. Oyei'CharOeS reSUIIil1! fl•Oill ailtltrUSt.
lorida. Therefore, the contractor hereby assi.nns to the State of Florida
material, oi• services purchased in connection with the Contract.
4.31 Dispute Resolution
zany dispute concerning pertornlance of�tile Contract shall he decided by the C'ustomer's designated contract mana;er, who
shall reduce the decision to writing and serve a copy on the C'ont-ac.tor. The decision shall be final and conclusive unless
within twenty one (2 1 ) days from the date of receipt. the Contractor tiles with the Cusiomer a petition for administrative
hearing. 'file Customer I s decision on tile petition shall be final, subject to the Contractor's right to review pursuant to
Chapter 120 01' the Florida Statutes. I.AlIaus6011 of administrative remedies is an absolute condition precedent to the
Contractor's ability to pursue any oilier form of dispute resolution: prop ided, ho\aever, that the parties play employ the
alternative dispute resolution procedures outlined in C'hapier 120.
Without limiting the foregoing, the exclusive venuee of any
Contact shall be the appropriate state court in Leon Count\
parties waive ally 1 -601t 10 jUrA 11 -ial.
legal or equitable action that arises out of or relates to the
Florida: in any such action. Florida law shall apply and the
4.32 Employees, Subcontractors, and Agents
All Contractor employees, suhcuntactors, or a;,eilts llCrforining �\orl: under the Contact shall be properly trained
technicians who meet or exceed any specified training qualiiicaticros, tJpon request. Contractor shall furnish a copy of
tcchllicai certification or other proof i>i`qualiiicafion. 111 Cmployees, subcontractors, Or agent, perfOrming work under the
Contract must comsaty with all securit�� and 1 dnhinisn•ative rcquirenlems Of the Customer and shall comply with all
contolling laws and regulations relevant to the SCI -ViCCS they arc providing under the Contract. The State may conduct, and
the Contractor shall cooperate in, a security back4ground check or othcr\\ise assess any employee, subcontractor, or agent
furnished by the Collll- aclor. The dale Islay refuse access tit, or require replacenlCM 01', any persomlCI fOr Cause.. inCluding.
hill not limited to, technical or training ilualifications, duality of work, change in securily status, or non - compliance with a
C USIOrllel''S security or other recluircnlcnis. Such approval shall not relieve the Contractor of its obligation to perform all
ewrk in compliance with the Contact. The state may reject and har front any I'tCility 101' Cause any of the Contractor's
emloloye .S. subcontractors. or W4CWs.
Page ,9
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'I illlely purchase orders shall be valid through teed' specified term and perl'ormance by the Contractor, and all terms and
conditions oft the state terns or agency contract shall apply to tale recurring tieIivCry /performance as provided herein, and
shall survive the termination of the Contract.
Ordering offices shall not rene\4 a purchase order issued lursuant 10 a state term or- agency contract if the underlying
contract expires prior to the eflcctive date of the renewal.
4.25 Advertising,
Subject to Chapter 119, Florida Statuies, the Contractor shall not publicly disseminate any information Concerning. the
Contract without prior written approval 1'rom the Customer. including, but not limited to nleiltionirtg the Contract ill a press
release or otter promotional material. identifying the Cusiomer or the State as a reference, or otherwise linking the
Contractor's name and either a description of the Contract or the name of the State or the Customer 111 any material
published, either in print or electronically, to any entity that is not a party to Contract, except potential or actual authorized
distributors. dealers, reseller:s. or service representative.
4.29 Assignment
Hie Contractor shall not sell, assign or transfer any of, its rights. duties Or obligations under the Contract, or tender tiny
purchase order issued pursuant to the Contract, without the prior written consent Of the C',USI.OI11Cr. in the event of any
assignment, the C'ontracior remains secondarily liable (or performance of the contract. unless the. Customer expressly
waives such secondary liability. The Customer Ina\ asslgn the Contract with prior written notice to Contractor of Its intent
to do so.
4.30 Antitrust Assignment
The Contractor and the Stale o1' Florida recognize
violations are ill fact usually borne by tine State of f
arty and all claims for such overcharges as to goods.
that ill actual ecollolhlle practice. Oyei'CharOeS reSUIIil1! fl•Oill ailtltrUSt.
lorida. Therefore, the contractor hereby assi.nns to the State of Florida
material, oi• services purchased in connection with the Contract.
4.31 Dispute Resolution
zany dispute concerning pertornlance of�tile Contract shall he decided by the C'ustomer's designated contract mana;er, who
shall reduce the decision to writing and serve a copy on the C'ont-ac.tor. The decision shall be final and conclusive unless
within twenty one (2 1 ) days from the date of receipt. the Contractor tiles with the Cusiomer a petition for administrative
hearing. 'file Customer I s decision on tile petition shall be final, subject to the Contractor's right to review pursuant to
Chapter 120 01' the Florida Statutes. I.AlIaus6011 of administrative remedies is an absolute condition precedent to the
Contractor's ability to pursue any oilier form of dispute resolution: prop ided, ho\aever, that the parties play employ the
alternative dispute resolution procedures outlined in C'hapier 120.
Without limiting the foregoing, the exclusive venuee of any
Contact shall be the appropriate state court in Leon Count\
parties waive ally 1 -601t 10 jUrA 11 -ial.
legal or equitable action that arises out of or relates to the
Florida: in any such action. Florida law shall apply and the
4.32 Employees, Subcontractors, and Agents
All Contractor employees, suhcuntactors, or a;,eilts llCrforining �\orl: under the Contact shall be properly trained
technicians who meet or exceed any specified training qualiiicaticros, tJpon request. Contractor shall furnish a copy of
tcchllicai certification or other proof i>i`qualiiicafion. 111 Cmployees, subcontractors, Or agent, perfOrming work under the
Contract must comsaty with all securit�� and 1 dnhinisn•ative rcquirenlems Of the Customer and shall comply with all
contolling laws and regulations relevant to the SCI -ViCCS they arc providing under the Contract. The State may conduct, and
the Contractor shall cooperate in, a security back4ground check or othcr\\ise assess any employee, subcontractor, or agent
furnished by the Collll- aclor. The dale Islay refuse access tit, or require replacenlCM 01', any persomlCI fOr Cause.. inCluding.
hill not limited to, technical or training ilualifications, duality of work, change in securily status, or non - compliance with a
C USIOrllel''S security or other recluircnlcnis. Such approval shall not relieve the Contractor of its obligation to perform all
ewrk in compliance with the Contact. The state may reject and har front any I'tCility 101' Cause any of the Contractor's
emloloye .S. subcontractors. or W4CWs.
Page ,9
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4.33 Security and Confidentiality
The Contractor shall comply ftdly with all security procedures of the United States, State of Florida and Customer in
per forillalice of the Contract. The Contractor shall not diyult;e to third parties any confidential information obtained by the
Contractor or its agents. distributors, resellers, subcontractors. officers or employees in the course of performing Contract
work. including, but not limited to, security Irrocedllres. business operations information, or commercial proprietary
inJOrmation in the possession of the State or Customer. The Contractor shall not be required to keep confidential
information or material that is publicly available throuUh no fiMllt of the. C'ont•actor, material that the Contractor developed
independently without relying on the State's or Customer "s confidential illformation, or material that is otherwise
obtainable under State law as 7.l public record. To insure confidentiality. the Contractor shall take appropriate steps as to its
personnel, <:l�ents. and subcontractors. The ��arrantiis of this para�,.raph shall survive the Contract.
4.34 Contractor Employees, Subcontractors, and Other Agents
The Cu3tOiner and the State shall take all actions necessary to ensure that C'ontractor's employees, subcontractors and other
agents are not employees of the State of I.lorida. Such actions include, but are not limited to, ensuring that Contractor's
employees, subcontractors. and other agents receive benefits and necessary insurance (health, workers' compensations, and
unemployment) from an employer other than the State of I Iorida.
4.35 Insurance Requirements
During the Contract lei-ill, the Contractor at its sole expense shall provide commercial insurance of such a type and with such
lernis and limits as may be reasonably associated with the Contract. Providing and maintaining ade.Clnate insurance coverage is
a material obligation of the C:olltracior. Upon luquest, the Contractor shall provide certificate of insurance. The limits of
coverage under• each policy maintained bV the Contractor shall not be interpreted as limiting the C'ontractor's liability and
obligalions under the Contract. All insurance policies shall be throilt),11 insurers Authorized or eligible to write policies in
Florida.
4.36 Warranty of Authority
Fach person signing the Contract warrants that lie or she is duly authorized to do so and to bind the respective party to the
Contract.
4.37 Warranty of Ability to Perform
The Contractor Warrants that, to the best of its knowledge. there is no pending or threatened action, proceeding. or
investigation, or any other leg
al or financial condition, that would in any way prohibit, restrain, or diminish the
C'ontractor's ability to satisfy its Contract obligations. The Contractor warrants that neither it nor any affiliate is currently
on the convicted vendor list maintained pursuant to section 187.133 of the Florida Statutes, or on any similar list
Maintained by any other state or the federal government. The Contractor shall immediately notify the Customer in writing
ifits ability to perRlrm is compromised in anN7 manner during the term of`the Contract.
4.38 ftioticcs
All notices required antler the
Contract shall
lie delivered by
certified mail. return
receipt requested,
by reputable air
courier service, or by personal
delivery to
the a „tend dcsi.ynce
identified in the original
solicitation,
or as otherwise
identified by the Utistomcr. Noticcs
to the
Contractor sliall bC
delivel -ed to the pl'.rSDn
Who Sigg115 file
Contract. I "Itber
designated recipient rllay rtotily
the other, in
writing,. if sonicone else
is designated to receive
notice..
4.39 Leases and installment Purchases
Prior approval of the Chief' Financial 011icer (as defined in Section 17.00)1. F.S.) is required for State agencies to enter into
or to extend any lease or installment - purchase agreement in cxeess of the Category "I wo amount established by section
_87.1)17 of the I'lorida Statutes.
4.40 Prison Rehabilitative Industries and Diver:sibed Enterprises, file.
Section 046.515(2). F.S. requn-e5 till.' following statement to he included in tile. solicitation: "it is expressly understood and
agreed that any articles which are the subject of'. or required to CM-P, out.. the Contract shall be purchased front tile
corporation identified under Chapter 9-16 of the Florida Statute~ (fRlf)I) in the same manner and under the same
procedures set forth in section 9%16.515(2) ;:aid (4) of the I-lorida Statutes: and for purposes of file Contract the person, brill,
or other business entity carryin!z out tlic provisions of 111e ContiNact shall he deemed 10 he Suhstitufed for the agency insular
Pattie 40
P+:
tM1
0Z 0:
H
Al
6
as dealings
Willa
such
corporation are concerned."
Additional information about PRIDE." and the products it offers is
available at
htt,p:
/ /www.L)ridell.c.om.
4.41 Products Available from (tic Blind or Other Handicapped
Section 413.036(3), F.S, requires the lollowirtg statement tit be included in file solicitation: "It is expressly understood and
agreed that any articles that are the subject of'. or required to carry out. this contract shall be purchased from a nonprofit
agency for the Blind or for the Severely I landicapped that is qualified pursuant to Chapter 413. Florida Statutes, in the
same manner and under tile same procedures set lorth in section 413.036(1) rand (2), Florida Statutes; and for purposes of
this contract the person, firm. or other business entity Carrying out the provisions of this contract shall be deemed to be
substituted for the State agency insofar as dealillos with such qualified nonprofit agency are concerned." Additional
Irllormailon about the desi;o;nated nonprofit agency and file products it offer, is available at httttp : /Av_yvw ,respecto I'll orida.oro
4.42 Modification of Terms
The Contact contains all the terms and conditions agreed upon by the parties. which terms and conditions shall govern all
transactions between the Customer and the C'otltraclor. The Contract may only be modified or amended upon tnutual
\written agreement of the Customer and the Contractor. No oral agreement, or representations shall be valid or bindin
upon the Customer or the Contractor. No alteration or modification of the Contract ternis, including substitution of
product, shall be valid or binding against the Customer. 'Ihe Contractor Illay not unilaterally modify the ternis of the
Contract by affixing additional terms to product upon delivery (e.��.. attachment. or inclusion oi'standard preprinted forms.
product Inerature, "shrnik twnap" ternis accompanying or affixed to a product. whether written or electronic) or by
incorporating Stich terms onto the Contractor's order or fiscal forms or (.)tiler documents forwarded by the Contractor for
payment. The Customer's acceptance of product or processimo of documentation on terms furnished by the Contractor for
approv( 1 1 or payment shall not constitute acceptance ol'the proposed modification to terms and conditions.
4.43 Cooperative Purchasing
Pursuant to their own governing laws. and subject to the agrcemem o1` the Contractor. other entities may be permitted to
make purchases at the ternis and conditions contained herein. Non - Customer purchases are independent ol'the agreement
between Customer and Contractor, and Customer shall not be a party to any transaction between the Contractor and any
other purchaser.
Stab; agencies wishing to make purchases ti•oni this agreement are required to follow the provisions o1• s. 287.042(16) (a).
F.S. This statute requires the Department of Management Services to determine that the reduestor's use of' tile contract is
cost- effective and in the best: interest ol'the State.
4.44 Waiver
The delay or frldUl "e by the Customer to exercise or enlorce any of its rights under this Contract shall not constitute or be
deemed a waiver of the Customer's right therealler to entorce those rights. nor shall any single or partial exercise of any
such rif h preclude any other or further exercise thereof or the exercise of .lny other right
4.45 Annual Appropriations
The State's performance and obligation to pay under thi contact are contingent upon an annual appropriation by the
L.e.!islature.
4.46 Execution in Counterparts
l he C'ont•act may be executed in counterparts. each of which shall be an original and all of which shall constitute but one
and the saute. instrument.
4.47 Severability
It' a court deems any provision of tile,. C'crnt•act void or uncilfIo enable, that provision shall he entorced only to the extent
that it is not in violation of law or is not othertivise urtentorceahle and all other provisions shall remain in full force and
effect.
Page 41
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U
- - -SECT
. �_____
�.`.... � ____.._.___.._.___,________._�-
Eligible Products
�._ - _
ON
FIVE:
SPECIAL
CONDITIONS
I:)oing Business with the State
595
Ethical Business Practices
S.Ci
Sales Requirement
5.7
Quarterly Contract Sales Summary Requirement
5.8
Purchasing Card Program
5.9
Preferred Pricing Compliance
5.1 tl
Prices/Discounts
5.1 I
Balance-of-Line Price/Product
5.12
Fill-III Pricing
CONTEN'T'S:
561
Eligible Products
S.2
Exclusions
563
Qualifications
5.4
I:)oing Business with the State
595
Ethical Business Practices
S.Ci
Sales Requirement
5.7
Quarterly Contract Sales Summary Requirement
5.8
Purchasing Card Program
5.9
Preferred Pricing Compliance
5.1 tl
Prices/Discounts
5.1 I
Balance-of-Line Price/Product
5.12
Fill-III Pricing
5.13
Addition /Deletion of Vendors and Products Offered
5.14
Quantity Discounts
5.15
Delays & Complaints
5.16
Compliance with Laws
5.17
Conformance to Codes
5.18
Delivery Requirements
5.19
Delivery /Installation Recommendations for Steel flies
5.211
Installation Costs / Reconfiguration
7.21
Space Planning / Design lees
5.22
Change Orders
5.23
Contract Revisions
5.24
Dedicated State Term C.: "outract Website Requirement
5.25
My FloridaMarketi' lace (MFMP) Electronic Catalog Requirement
S 1
Requirements of Contractors
5.27
Authorized Servicing Dealers and Manufacturer Representative
5.28
Intellectual Property
5.29
warranty
5.30
Insurance. Worker's Compensation
Pawie 42
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IThe remainder- of this page is intentionally left blank (other than footer information))
. l Eligible Products
All products offered tinder this C.'onu•act shall be new and unused :Ind in current production - remanul 1CILlred or refurbished
Products are not part of this offering. No series Shall be considered 161- award under this C'ont'act if already awarded or in
conflict with another State terns contract. Eligible products include, but are not limited to,
Office Furniture
Dispatch/911 Furniture
Mail Processing Furniture
Map Files
Reception Desks
Sofas & Loveseats (Public Areas)
Lateral, Vertical and Fireproof Steel Files
Conference or Training Tables
Conference or-Training ('hairs
Storage awl Presentation Accessories
Single & Multiple Seating Units
Occasiorral "Tables
Hie Department . reserves the rig l .to.r�duirct Rc,�c�ndentS to ,submit samples,_ol the -- proposed product, before makin a
I'llml determination of accemabillly.
J. ? Exclusions
The 1o11owirtg items are Speciticaty exeItIdcd and not w itl)in the acope of' IIIis Contact:
A rt work
'.• I)ect)1';lllVC 1alI1pS all(:I acCetitiol'IeS
5.3 Qualifications
Only RespollSeS submitted by product nlanufactrn'0
capability to provide products and Services in ascot
It) a I1lantrtactUt't'.r S representative or to '%,ervicinll d
manutacturer will be considered for ant-act award
I's \\ ill be considered for evaluation. Respondents must have the
dance t\ ith the olicitation d0CLIl11et11S. Contract orders may be directed
Balers, but ollk those Responses signed and presented by the product
5.4. Doing Business with the State --- Other State Agencies Requirements
Vendors doing bttSllleSS with the State of, 1- arc required to register in the 1. yl- IoridaNlarkctPlace (MFMP) system. In
addition, to conduct business in Florida..) vendor must register /oibtain licenses With particular state agencies such as the
Department of State. Division of C orpi)r<tiion;. the Department ol' Rcvenuc. and the I)cpartltent of Financial Services. To
Pa ed)
W,
review these 1equirements, cliCk on the 1011owinf; link:
htt ills, .mvtlorida.c0111 /business <lpcl lUuns /stau uie 11415;11 >>'mvilorida ntarke )lace /mtil � vendors /vendor tool kiUdoi
IlU busilleSS With state of* fl.orida
5.5 Ethical Business Practices
Contractor shall work in pamnership with the State to ensure a SUCCessii.11 and valuable contract. and ethical practices are
required ol•Statc employees. Contractors, and all parties representing the contractor. All work perfi)rnled under this
Contract will be subject to twieta by the inspector General ol'the State of F lorida. (lnd any findings suggesting unethical
business practices may be Cause for default proceedin ;)s and /or contract termination. Reference General Contract
Conditions, PUR 1000, lobbying and Integrity, Section 4.18 for additional requirements,
5.6 Sales Requirement
Sales will be reviewed On a iluarterly basis. Should no Sales be IWOrcted in MO consecutive contract quarters.. the
Contractor' may be placed in probationary status or may be subject to termination f v convenience.
5.7 Quarterly Contract Sales Summary Requirement
The C.011tractol' is r'egUil -ed to provide Ouat'terlV Colllract Sales Sunillial'V 16epol•ts to the Contract Managci% Reports shall
include:
C.'ontracim' s Name'.
• Reporting Period
• `Dotal dollar value of })tu'ehases per qual•ter differentiating between Eligible laser types. State Agencies and
Political Subdivisions.
• Listing total dollar of L "nvlronmentaliv Prelcrred Products sales and contract sales through Certified
Minority BLIShICSS F ilterpriscs.
initiation and submission of the C'ontr'act Sales Su111111aries are to be the reSp011)Ibilily Ol'the C011tl'actol' WitllOtil pl•011lpting
or notification by the Contract Manager. The Contractor will submit the completed Contract Sales Summary forins by
entail to the C'ontr'act Manager as stipulated. File Department shall distl'ibute, in electronic format, the Contract Sales
Summary forms to be used by the ConU'act0r upon Contract Foi- oration. Section'. 17.
The Department reserves the right to require. Contractors to submit more detailed reports as necessary.
Reference General Contract Conditions, PUR 1000, Transaction Fee, Section 4.14 t'or reporting requirements.
Failure to provide a quarterly report, including no sales within thirty (30) calendar days followinL� the end of etch
quarter may result in the default proceedings and /or termination of the Contract by the Department.
5.8 Purchasing Card Program
The State. of Florida arid numerous Iligible Users have adopted and itnpleillented viu'ious Purchasing Card programs using
dil'li°rem universal card formals (e.g., American l•Apresy, Master( I ard. and Visa). Accordingly, the Contractor and the
MallUfaCitlt'el"S authorized Deale's must halve the ahility to accept universal card forn at Purchasing Cards. including
American l_'xpress, MasterCard, and Visa. durin file Contract term. C'01111mactors aild Manufacturer's authorized Dealers
may receive payments from Elio ihle Ulse.r5 by universal card formal Purchasing Cards in the same Manner as other credit
debit card purchases. Universal card 1,61,111at rurchasinig Csuds (e.u).. Allierican 1:ypress, MasterCard. and Visa) acceptance
is nlandalorq, but is 1101 the caclusiVC 111C1110d of paynlcllt (e.g.. PUI'Chase Oi -der). The method of ordering and payment
Purchase 01-del., Purchasing (.'aid) shall be selected by the F:liaible I iser%
t he Eligible laser \N ill not 1111 out any C011tr'aCtol' or Manul<tCturer's authorized Dealer ibrnls 01' separate contracts in
a soeiatloll with the Contractor or kkultifilcttuer's allthori/ed Deiller aCCcl)tin ;.z it Purchasint Card payment Contractor,
and Minittt .tcturer•s Mlthori /ed Demers arcs not allowed to Cha1kie it fee 1,614 accepting a Pul•chasing Card payment.
Sllrehal't,WS or convenience fees aria prohibited. On -line billillo or payment systems maintained by the Conh'aclor,
Ma1lltaCILINI"S authorized Dealer. or their respective agent will slot store the card holdel•'s name, account number, and
expiration dale ibr re -Use. Card holdc6rs vv ill provide the C'011'aC101 1114 Mitnufa.tut'cr`sauthorized Dealer, its applicable.
1F`Itl Card account Irl161'11latioll ill each PU1'chasim, (.'aid ll'atl.�aclioil.
Page 44
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S.9 Preferred Price Compliance
In accordance with (,ilapter 3010 -151, I:aw-s of'Vloridal, Section
durillt) , each year of the Contract. all Affidavit from an alithol
Contract is in c- ompliance with Section 4.4(1)), Best Prieimo Offer
be grounds for terminating the Contract. al the Department's side
lorm to be used by tile: COrltrletOr upon C'ont'act I'01- InaliOn. Secti
18(3), the Contractor iS required to Submit, at least once
a /ed representative of the Contractor attesting that the
C'ontractor's Isidore to comply with Section 4.4(b) may
discretion. The Department Shall distribute the Affidavit
;m 2.17.
5.10 Prices /Discounts
All pricing; shall (luplicate GSA price lists and discounts for every item offered.
Prices shall be submitted in the Rlrm of:
I.) A discount offnlanufactureCS current 11
discount structure or Bette►', in effect
verifying the price and discount offc�red
AND
31.) The published (NSA discounted price
ublished price list with the
at the time of Bid opening.
[))ust be submitted with the
lists, in effect at the time of
(iSA- approved
A copy Of your GSA Contrac.
Response.
bid Opening.
Adjustments to address a difference between the GSA industrial Vulidillg fee and tile, MyFloriciaMarketPlace "Transaction
Fee [)lay be listed on the Price Sheet as a percentage of' tile total applicable charge, and shall not c%ceed the exact
dii'lorence of the two fees (.25 "%o).
Reference General Conditions (P1.)R 1000), Section 4.14 "Transaction Fee Reports for additional information.
Reference Special instructions to Respondents, Pt'ice Sheet, Section 3.8.1.
Reference Special C_'onditions, Contract Revisions, Section 5.23 for price adjustments.
S.11 Ba lance -of -Line Price / Products
Contractor may
offer ;additional products, parts 01' items for series
that
have not been included
on the C'ontractor's GSA
Contract but expand
additional offering rand options
to the State
of
Florida. Any Balance-of-Line
series or products
approved by GSA during the contract terill I11tISt be
scibmitteif to
the
State I6r consideration
or remove them from the
Balance-ol- l.,ine
catell vv. Balance-of-I. Ileums may
be added or
removed
durith the contract
term and the process will
1101 illlpact YOUr
GSA prOdLICt Offerlll.' Oil the state term
Contract.
PriCin4_' Submitted for Balance -of =Lilie items shall be lwithin 5% of the discount offered for similar items already on the
current contract. The request to increase prices for Balance. -of -fine [)lust meet the criteria for an Equitable Adjustment.
I•lle only pice increases considered outside ofC SAmi dificatio q fili_:a roved, m-oduCIS) are Equitable Adjustments.
For more details on the f ?quotable Adjustment process. please reference (General Conditions (Pl!R f000) Section 4. Price
Changes Applicable only to Term Contracts. paragraph (e) Equitable
Ad LISUnentS: littp:/;dms,mvf ori(Ia.conl /b Lis iIle>. o)erati (ins /st.aie_purchasimgvcndor information /state contracts au'reem
tints and Rice lists /state term contracts/furniture ofllcc and file;.
The Department reserves the right to accept or reject any balance of line items submitted for the Contract. This provision is
not intended to allow an abundance of non -GSA approved items on the Contract_ The majority of items approved on this
Contract for any Contractor Should be (.;SA .approves! items.
5.12 Dill -In Pricing
1 he Contractor must honor "fill-in orders at the Sallie pricinu and discount Rlr 90 days after substantial completion ora
sin lc job, delivered to a single location.
5.13 Addition /Deletion of Vendors and Products Offe ►-ed
I'he Department reserves the right to add or dalete product;, and delete vendors, within 180 days a11er such action by GSA..
as published in the Federal Supply Schedule and all "Supplements ".
5.14 Quantity Discounts
Contractor IS encouraged to orfer additional discounts for one time deliver\ of large single orders of any assortment of
11cills.
1'aee 45
5.1 Delays &Complaints
Delivery delays and service Complaints will be monitort:d on it Continual basis. DOCUrnemed Inability to perform tinder the.
conditions of the C (:
ontract (via the established 'omplaint to Vendor process (PUR 7017)) may result in default proceedilms
Mild /or Contract termination,
5.16 Compliance with Laws
The Contraclor shall comply with all laws. Pules, codes. ordinances. and licensing requirements that are applicable to the
conduct of its business, inCludin t those of leder<.11, State, and local t11.0 I1CItS I1FiVltli. (tll'ISd1Ct1011 and authority. E3y sway of
non - exhaustive example. Chapter 287 of the i lorida Statutes and Chapter 60A- I of the Florida Administrative Code
govern the Contract. By wily of further non - exhaustive example. the Contractor shall comply with section 247A(e) of the
immit ration and Nationalization Act. the Americans with !)inabilities Act, and all prohibitions against discrimination on
the basis of race. religion, sex, creed, national origin, handicap. marital status, or veteran's status. Violation oi'suCh layvs
shall be grounds tier contract termination.
5,17 Conformance to Codes
The installing dealer shall be responsible for verifying. furniture space plan/configuration fits the given space and all aisles
and openings and doors meet the local fire and satcly codes and are in conformance with ADA regulations. Also, upon the
request of the Department or Customer, the Contractor shall be responsible for providing written verification of their
In.itItn.t I%IIII III IIQ It. C tV L. UI It: III IIFe (111(1 IIauiIn1.11)IIiI\ Coll ". a5 re,`tLlIaIcc] oy Ill C lIcite of I -Iorl(a
54 18 Delivery Requirements
The delivery requirements below are specific to this contract. Reference General Contract Conditions, NUR 10001
paragraph 1.11 for additional information.
Delivery and shipping costs shall mirror charges
its approved by GSA, All
charges Im-
1re14. delivery, and installation
shall be noted oil file Price Sheet(s). Section 6.1,
i ie Department reserves
file riolit to
-lit,
reiect ally additional Charoes.
Delivery ofall contract items (wlih the exception of special finish, custom fabric, or ct.1sionlized orders) is requited within
90 days from receipt of purchase. order conlalnin!` complete ordering intorl'lialion (cont'i:l('t Iltlillber, coinni ldity number
item description, Illanufacturer•s Illodel number and street delivery address (not Post Office Box)), It is highly
recommended that the At!eney contirmreceipt Wit. l>e NurchaSe Order with the manufacturer and servicing dealer.
If orders are sent directly to the manufacturer the servicinZ dealer rnav not always be aware of fending orders and
the time frame. Any known he
(includirip vacation period. factory inventory, etc.) that rnav disrupt this delivery
SChe(aule rnust be clearly presented to the Customer along with the. specific information on how orders will he processed
during, such periods. Delay in delivery beyond the time specified must. be justified to the ordering agency, in writing, and if
required, the Contractor shall provide temporary tUrnilure on a rent -free hasis. Furthermore, items not delivered within the
required delivery SChedule rnav 1•CSUIt in the Conirni.tor hemp, found in default by the Department in accordance with
contract conditions.
5.19 Delivery /Installation Recommendations for Steel Files
The stability of steel files is Assured if the\ are properly installed and loaded, therel we THE STATE OF FLORIDA
Iil(ItiLY RECOMMENDS users to consider purchasing steal files "DELIVERED AND INSTALLED" from the
approved nlanutacturer.
11'steel tiles are ordered 1)rop- ship'• or "Delivered Not Inslalled": it is highly recommended that the user note on the order
to the Contractor or sei•vicillu dealer ihat a delivery carrier Whist be equipped with it wav to remove the files from the truck.
(sec "Drop- ship" or "Delivered Not Installed.. under Section i. t Delivel-Y Meihods Definitions of Terms).
1J)HO W the inSIRIC6011s that are shipped tiyith the files to ensure that they arc properly installed to provide sale per f'ornla lice
.
Illntl•netiollS,Shotlld include intol- Malign about. ICWHIII) idles and ganging tiles together. C'ounterbalarlce for lateral File units
is recommended unless cabinets are ;gan!)ed born mo51 imilmf-lcturer . i here may be an additional charoc for
Counterbalance.
5,20 Installation Costs /12eeottfiOtrr4;ition
Pape. -t6
1.
Installation charges shall be listed as a per -item Ice, percentage of price ice, of- negotiable on the price sheets. Installing
agent shall be responsible li)I- receipt. inspection, and assembly of items at the location listed on the purchase order. The
installation charges shall also apply to any reCltrired reC011f iouration (.)f systems furniture dUrillO the term ol'the contract.
5.21 Space Planning /Design (Fees
Space planning, tees for systems and modular furniture ,hall be listed as an hourh lec. percentage of price fee or negotiable
per project on the price Sheet. Customer shall approve space planning or design fees in writing prior to any services being
performed by the Contractor or Servicing dealel
5.22 Change Orders
Issuance of a purchase order under a contract resulting front this Response is a binding agreement. PtlrehaSCls Should
Carefully check the acCUfaCw of the order. Change orders or revisions are thereafter Subjee -t to the following:
All requests for changes must he Submitted in written form or entered in the Ariba System (per format of
the purchase order). Changes in the number of units (additions of- deletions), commodity number.
description, featrl-es of color's call only be made subject to the approval of the Contractor.
':• Changes of revisions in the method ol,dellvery ol- the designated deliver' destination can only be nitride
,abject to the approval ofthe Contractor.
Multiple dClivCry points must be clearh indicated on the purchase order. When nrttltiple delivery locutions
are required, enter "See E3CIow" in the "Ship To" box on the purchase order. List (I Livery locations and
instructions in the body of the purchase order, as well as the commodity number and quantity for each
location.
Orders nlay be cancelled ONLY by obtaining approval from the Contractor, and may be Subject 10a 25%
(or greater) re- stocking fce. plus freight chariTS. Most furnitUre orders are considered custom and cannot
be cancelled of Ir-un•ncd.
5.23 Contract Revisions
Revisions to the contract are allowed (11-1611L) the term of the contract. Any revisions to the originally approved
contact information must be authorised in writing by the Department prior to implementation. A contract revision
authorization form will be sent to awarded Contractors and must be submitted with any request to revise pricing and /or
ternls.ordering instruction,, or Servicing dealer listing. .,Nny GSA revision of pricing and products shall be submitted to
the Department with the Department reserving. tilt right to accept or reject within 30 days. or cancel the Contract. Anv
increase shalt not become effective until approved by the Uepartnaent.
The Department reserves the right to reject
items offered whose discounts are less favorable than those offered to other entities in the State (i.C.. city or county
contracts), and reject items thin do not offer the best value to the State.
PRICK: OR PRODUC11S CHANGES
New of revised price lists or additional /deleted products may be considered for addition /deletion to the contact
after GSA approval. All requests must include the. following:
1. Contact Revision /Atnhorizalion Form (Illay submit one iornl for all requests).
Z. Revised Price Sheet I oral. Any line item not compleled, example - installation or Space planning
fees. WC aSSLIMe. I10 Charlie,; are Ir1CLIITCd for C'US101I t'S.
3. Copy of the Federal GSA Modification approving any price changes or adjustments.
add /deletion ol, products in its entiret\. All page-, attachments and letters relCrenced in the
modification must be includCd in your request.
4. CUr'rei -11 Illa11UlaClUr'cr I)UbliSlled 1)1 -ice list/hook Consistent with (';SA Contract referenced ill tilt',
GSA modifications- compact disc ti)rnutt (C'D). (..,over page, terms and conditions, table of
contents must be included to confirm pricing.
y. ManufacturC'S Clli-1'Clll f=ederal GSA Cataloi (if its applicable and you are Submitting a new
GSA ('otlfract during this contract) - compact disc: format WD). Cover pale,
terms and, table of contents must be included to docCnnent GSA diSCOU111'ild tiers.
6. Literature of pI'Odkl t or SCricS rtrqu('Sted for addition.
SERVICING DEALER CHANGES
Pale 47
k
e+
Addition or deletions of servicillo dealers may he requested at any time during the Contract. All requests must
include the lollowing;
I. C:'ontract Revision /Authori <ltion Form (play submit one Corn) for all requests).
2. Letter of enitril information from the mantlfacturcr requesting addition deletion of the dealer(s).
�. Updated Dist a'i bill or Tell) plate if' they will be receiving orders oil behalf of the manufacturer
in Myl= Ioi-idaMarkctlllace ('�IFIvIP). See Authorized Dealer, and Manufacturer Representative
Form for :additional information. (Section 7?)
ORDERING INS'TIt X.11 -ION CHANCES
Changes to tine Ordering I11SIRIC6011S nlaY be requested at am tittle during the contact effective dates. All requests
must include the following:
1. Contract Revision /Authorization Fornl (may submit one fornn for all requests).
�. Letiel' OI' Crnad 11111)1'lllilllOn ft'Oln the Illanulacturer c arifying the requested change - if needed.
3. Revised Ordering. filmnict.ions Form
5.24 Dedicated state'Term Contract Website Requirement
The contract resulting from this I ]13 will become a public document. The Department is using the Florida Colnnaanlities
Network (FC'N) on the Internet World Wide Web (W'WW) to distribute contract all(] product iniornrltion to users of State
Term C'ont'acts outside of MyFloridaMarketPlac-e (MI -MP).
The Department shall link the C'ontractor's %veb page and Price Sheet (Section 6.1) to the contact site:
1>ttp: //dnls.ill vilorida.com. Approved revised Price Sheets) from the Contractor will be sent to the Contract Manager in
Microsoft Word version for posting to the contract site.
Contactors shall develop and maintain a State Contract Web Page on the Internet W W W to post approved contract
information to enable access to and ordering of Customers' specific items. 'I he Contractor's web page will be linked IIronn
the State Contact website and dedicated to the State of Florida Contract. Contractors are responsible for maintaining the
contract inlornlation below through their State Contact Web Page for the life of the contract.
I. ach C'ontractor's State C'ont'act Wei) P'loe must include the following information:
Drdcring Instructions
•3 Authorized Servicing; Dealers & Manufacturer Representative
Cornnnereiai Price Book or US;A Price Book, PDF or I I 1 M1.
F.nvironnle:ntal Rec uirenlenls
Recycled C.'ollicnt Requirement
:• Additional (inks may be included to access additional product liierattu'c. the (:'ontractor' home
I'mTe. or anv other pertinent intornlrltiorr.
Am revisions to the originally approved contract itlfclrnnatinn must be authorized in writing, by the Department prior to
inlplenununion. I1' unatnhol (zed ill format loll is (discovered \N;
ithin_tlle site, the contract link,mdti:. be immediately suspended
until the infi)rniation tai .rc sed_r i_ncl_ e- o��ii- 5_terminate t: esecn hp e een nOr
technological interruptions or• forces of nature, continued disruption of service or inadequate access rnav be grounds
for default proceedings and/or contract termination.
Final award is contingent on completion of submtiitted Universal Resource Locatot- (URIA for- the State Term
Contract Web Page. See Event'Tinreline.
5.25 MyFlor•idaNlarked"lace (MFMY) Electronic Calak)g Requirement.
!-lie MyFloridaMarkelPlaee ("MF'MP") third - party service provider is responsible for converting C'ont'act catalog
information into a format supported by the systean. Fo accomplish this conversion, the Contactor, if requested. shall
provide certain ini'ornlatlon Ill electronic 101'1mll direclk to the service provider (Note: This formal is generally Microsoft
FxCelrl j
Paoe JK
0,
4�
4,
Willi ill tell (10) business days of written notice from the MFMP service. provider, Contractor shall provide alt information
necessary to facilitate electronic purchases From this Contract. Such information may include, but is not limited to,
Contractor Name, Manufacturer! Brand Nanlc, SKU. Commodity DcSC61)6011, Llllit Of r11eaSUre. Contractor shall provide
this intbrnlation in the format required by the NIMP service provider. No costs or expenses associated with providing this
intbrnlation shall be charged to the State, Department, Fligible Users. or MFMP set-vice provider. With the Contractor's
timely assistance. the MF MiP service provider shall create and maintain web -based placement of the requested Contract
information.
Final award is contingent on completion ofand submittal of'MvhloridaMarketPlaee electronic catalog. See Event
Timeline. ^
5.26 Requirements of Contractors
Printed paper copies of this contract will not be automatically distributed to contractors Or users. C'ontr'actors
can view their current contract through the State Purchasing website at. htt�: / /:/ �lurchasint .statc.ILus.
Color brOCIlL1rCS and fabric /finish cards must be provided to all users, upon request.
All price lists and literalure will be provided at no charge to the Department or Customers.
The Department shall review and approve all literalurc. price lists. and promotional materials before
distribution to agencies and political subdivisions.
f jillare 10 co 11 )Iv wiith these regl1irements_1n� Y resultill 'idu1lt�rOCeecli�l< and/or contract termination.
5.27 Authorized Servicing Dealers and Manufacturer Representative
Contractors are required to name at least a minimum oftwo (2) different servicing dealers fill the State of Florida.
Contractors are encouraged to use certified Minority Business Enterprise dealers. It is the: Contractor's
responsibility to insure that all customers will be given equal representation and service with the approved dealers.
L ach dealer named will be responsible Im delivery and installation of products, as well as providing needed assistance to
Higible Users. as defined in Special IllSt'UC6011S. l ;lit),ible lasers. Section i.1. All servicing dealers participating in this
contract area required to register in 1v1vF1oridati1arketPlaec if' they will he receiving orders on behalf of the manufacturer.
5.28 Intellectual Property
The parties do not anticipate that any Intellectual Property will be developed or created as it result ofthe Contract.
I lo\aevcr. in such case as it is developed or created, any Intellectual Property developed or created as a result of the
Contract will belong to and he the sole property of the State of L lorida. This provision will survive the termination or
expiration of the Contract.
5.29 \Varr anty
All equipment includim�_ material used therein shall be warranted by the C'ont•actor against mechanical, electrical, and
workmanship defects. In the event defects become evident within the. Warr llty period. the Contractor shall either repair or
replace the defective parts and materials at no additional cost to tile. Customer. The Contractor shall he liable to the
C'ustomcr for supply elf information and nr<aterial necessary (ill mandaulry revisions determined by the manufacturer at no
additional cost to the Customer for the duration of the warranty period. 'I lie (luratic;n of this full parts warranty period shall
he at least ;years (except for Fabric and pneumatic cylinders.. which shall be warranted for a minimum 01' 1 year), or the
nlanutacturer's standard warranty period, - ��hicll�wc.r is li�n���r. I he ��arraniy period shall start with the date of equipment
acceptance and shall he extended to include 1i111eS during which the equipment is out (if' service for warranty repair. The
warrarliv shall apply to all equipment provided tinder this contract.
5.30 Insurance, Worker's Compensation
The Contractor shall take out and maintain during the life. Of this aoreenlent, W'orker's Compensation Insurance for all of
his employees connected with the work of (hies project anti. in case any work is sublet, the Cant'actor s11a11 require the
subcont ;lctor similarly to provide Worker's C'or111Sensati0n hlsurarlce fur all oi'the tatter's employees unless Such
employees are covered by the protcction afforded by the Contactor. Such insurance shall comply fully with the Florida
Worker's Compensation lave. hl case any clan; of employee, engaged in hazardous work under this contract at the site Of
the project is not protected under the Workrrlen's Compensation stattnc. the Contractor shall provide, and cause cash
soh - contractor to provide. adequate insurance, satisfactory to the C�ustoiller. I, or the protection of his employees not
Page 49
fi �F• Ai
otherwise protected.
INSURANCE:,
CONTRAC'TY)R'S
MJ13L:IC
LIABILITY
Ili-ice
AND PROPERTY DANIAGF:
The Contractor
shall take out and maintain
during the
life
of this agreement COMPRLFIFNSIVE
GENERAL LIABILITY
AND COMPRE1
IE'NSIVE; At.IT'OM01311_1"
LIAB11_I
FY
INSt JRANC L as shall protect hint
from claims for damage for
personal in Ury,
i11Clu(Jj11g aCCidcntal death,
as 1�ell as
Claims
1'Or property damages which
may arise from operating
tinder
this agreement
Whether such operations are
by hims'ell
Or
by anyone directly oi- indirectly
employed by him, and the
f11110G111 O1 SIIC11
InSIIraI)Ce shall
be the
minimLim
limits
as
Iloll(m's:
A. CONTRA(." TOR' S(_10MPRl.Af1 :.NSIVE.(ilN1:RAl. $300.000.00
LIABILITY COVERAGE'S, BODILY INJURY Each Occurrence,
PROPERTY DAMM..4' Combined Single Limit
B. AUFONIOBII.E LIABII_UY ?100.000.00
C'OVI RAGES, BODILY INJURY Each Occurrence,
K PROPER'L'Y DAMAGI; Combined Single Limit
insuring clause fiOr both BODILY INJURY and PROPERTY DAMA(JV, shall be amended to provide coverage on an
OCCURRENCE: BASIS
_._ _. - -__ _.... _.___. -_.
SECTION SIX* PRICE SHEET
CON'T'ENTS:
6.l
Ili-ice
Sheet
IThe remainder of this page is intentionally left blarlk (other than tooter information)
Page SO
m
F
4;:
4;
zA
k
Prioe 52
� � % / is /f3�i iA
.u.+t ���.�C /�M�' �� �����?.��..J/ r�f �"��'�`T. C� ��YyS
�-..'
t.:f/` ;1�
h {.:� "� •� S AU
+tl�V'�il�ilv�,3'.LT�i��)Vll.+ 4 �Y .c�� J� . tp`
Section 6.1 I'rW Sheet
Respondent's Name:
Respondent's Brand Name:
Price List Name ! Number i I)ate be
sped 1 ic):
Series 13 id: 1.4,ach series shall be
listed separately by name and /or
number.
State of Florida Discount
State of Florida
Quantity Discount Tiers'
GSA lliscountZ (##. # # %,)
a
a
Offered {##. ## /o)
Offer Status
IrE:xample: $0 - $5.0001
50.00%
49,75%
(Example: $5,000- $Iwwol
50.0044)
49.00%
(Example $10,000 - $25,000]
;0.00 " /0
50.25%
-. -- - - _ --- __._ __._____. -_ . _.___..__..
_. -.__
i
Additional Quantity Discounts:
discounts
to any. Single Order oI any combination of awarded contract Heins to be
delivered at olle
1I.lst additional applicable
time to olle deStinatlon.]
I
I,
Prioe 52
Balance -of -Line Price /Products (if applicable):
[1,1st f1roduct Names, Price I..ist /Name /Number /Date (be specific) and discounts.]
Installation:
[charges may be listed as cost per item, % of net cast of items, or negotiable per project. list. any installation charges.} —^
Space Planning /Design Fees*
l=ees may be listed as an hourly ice, percentage of price tee, or negotiable per project. List space planning / design fees.
Shipping; / Delivery Costs:
[If there are additional costs not already listed in the basic discount price, please detail those here.] -- --
Section b.1. Notes:
l 011anlily Discount I iei's: 1.11101. Pho list clualil its discol lm liel"IN ilN approvcd ul l t :rill' (_ SA (. C)Itll "aCl.
i, !1 1.)ISCOI.itlt ( ri. { #' %); Inter the (JSA I.)Ihcotmt lik'ludlrlu Inklusirl' -d 1'Undlllw I t c'. PelGClltapvs providCd III the
templale 161.111 are C4anlpftJ :ind Lail [-% I'eplllct(1 With Voul colill-act di;i(oullf Iliftll'lllation.
- State of Florida Discount C)Ilcrcd (111". ; ' °0): I";uter the Stale ol,1 1011(.i D15COMIt a!'fered ineludillU TN'Insaetion I-ee (l'iXed
Iiscount). Sipe Section a.10 Price Discount
7 - State of 1 lorida 011e.r Status: For each Discouril Pier, enter the Staic of f=lori(fa i)ISCOLirll offered (includina 'I'ranst)ction
I ce). I he discount must be no less than 0.2 "„ helow the 6S A 1.)i Count includinL_>. In(lustrial 1" Uili.1111L Fee. C'onlphalice i
Non Compliance status will be calculated arld displm'l d. Sec Section 5.10 I'riceil)iscount
Any additional charges or fees must be noted on this form Oil the State expects that there are no charges.
PLEASE 1)UPLICATE ON ADDITIONA1. TABS Ili NEEDED,
Page 53
CONTEN'T'S:
7A Ordering instructions Dorm
7.2 Authorized Servicing; Deater d iMarurtaetru•er Representatives Dorm
7.3 Certification of Drug; -Free Workplace Program
7.4 Quarterly Sales Report Form
7.5 Savings /Price Reductions Form
Pate 5-t
SECTION
SEVEN
FORMS
CONTEN'T'S:
7A Ordering instructions Dorm
7.2 Authorized Servicing; Deater d iMarurtaetru•er Representatives Dorm
7.3 Certification of Drug; -Free Workplace Program
7.4 Quarterly Sales Report Form
7.5 Savings /Price Reductions Form
Pate 5-t
e;
716 Product List Form
797 Response Preparation Checklist
1The remainder of this page is it) tent ionaHy left blank (other than footer information)
Noe
k:
ep"x
C
fit
RFSI'ONDENT
Fl;l1:) NO.:
MI P / S13URS
VVNI)OR NO.:
SIRE ET ADDRESS.
CITY, ST'A'TE and
SIP:
INTFRNV 1-
ADDRESS:
`l'ELETI ION_E NOS: -
T_OI 1 FREE NO.: _
FAX NO.:
[Enter Respondent's Federal F.ntplover Identification Numberl
[Enter Respondent's MFMI' / SPE,IRS Vendor Number, if Known)
[Enter Respondent's Street Address]
].Enter Respondent's City, State and "l.II']
[[.Inter Respondent's Internet Address[
(Enter Respondent's Main Telephone NUntber]
[E.nter Respondent's Main Toll Free '.Telephone Number, if Available]
[Enter Respondent's Main F_ax_Numberl
Person Responsible For Administering The Contract —
NAMF':
[Enter
Contact's Name]
[E :nIer
Contact's Tit Iel
S 1 RT E:T ADDRE 5S:
[Enter
('ontaet's Street Address]
C'I'TY, STAIT and
[Enter
C'ontact's (Ity, State and L11']
L••MAIL ADDRESS:
[Enter
Contact's E -Mail Address]
?L E:r_LI'HONI_ NO.:
[Canter
C_ontact's I :elephone Numbed
'I OlL -FREl" NO
[Linter
Contact's Toll -Free Telephone Number, rt Avadablel
^ _
(1-11, I1 IONS; NO.:
[E?,nter
C'ontact's Cell Phone Number (Optional)l
FAX NO,:
[Enter
contact's Fax Number]
Ordering and Remit -To
Information
Please provide information where Customers should direct orders. You must
provide a regular mailing address and email address. If equipped to receive purchase orders electronically, you may
also provide an Internet Address.
RFAillIT -TO:
]Enter
Respondent's Remil -To Name) Or Enter "See Servicing Dealer List"
RE :MIT-TO SIRE :T
[Enter
Respondent's Remit-To Street Addressl
ADDRESS:
RE MI'T -T O CITY.
'1,11':
[l.;nter
Respondent's Remit -To City, State and ZIl>1
ST 1 T1:: and
RI I'M I I -TO VA4AIL
and %or INT'I.RNT;'i
[linter
Respondent's Remit - "T "it I: and ?or INT-6RN1:T� Address]
"rttail
ADDRESS:
Note: Please make sure
the Ordering
Instructions information provided above matches the My loridaMarketl' lace
( ";WN 111' ") Vendor Reo istratioll account information (!t tit). /(`en(L(y.tnvflorida111 3 t'ke1E3�3fe.l'pYTI /�.
1>1;l:ASI:; DUI)I_.ICAT
Flt ON ADDI
ITONA1, '1 ABS I1 1 Nl -I:D1 D
Pa'�e 5(i
Aj
S � �1 -v.�. c�, .5r��t�zr �zL '_} $'t( ��''{( .'� ✓ ;'� 1. fti; .,.'R • �:,f�le yp� y ♦ (�-��y�y'c4 `'T c u f� i� ; - ,%.'_`�l }� „� � �..,? /�r4 may. +;u�..rY. iv4�� Y � _
a:Yn d.
Serviciny Dealer Information
_
),.A FR NAME-
IrEnter
Dealer's Namef
DI AL.ER FEW NO_
[ElmerDealer's
Federal C_mplover Identification Numbe l
__ -_� --
M C�N1P % SPl IRS
FM1OR
NO.:
I Enter
Dealer's MFMP / SPURS Vendor Number, !1' Known]
S "i'Rkl L AI)DRkSS:
[Enter
Dealer's Street Address)
�._.
.- _- - _- _
CLC,Y. STATE: and
[,k?tater
Dealer's City. Stag and /.IP)
1P:
1NT[ RNk "I
(.I- -rater
Dealer's Internet Address)
ADDRESS:
TF;L Pk_C()NE NO..___
(k?nter
Dealer's Main Telephone Numbed
I OI ( FRl k No.:
jk net
Dealer's Main Toll-Free l llcphone Number, it Available)
FAX NO.:
[Enter
Dealer's Main F' ax Number]
IV1anrf ;xntxxt•xr ]Zpnr•n�nnt.xti�xn
MANt1PAC. "I•LdjIIIt'S
RE:PR] S'mWFATIVI:
[k tttCl'
Martt.ttiicturcr's Representative Name)
NAME?:
I t 1.E :
:
rntc
:_.._
t•'S t
Manufacturc�pese ntative l iticJ
_..._ __._... _ -__ ___ . ............. _ - ------ ......
S R E C 1DDR Sti
[ ntet
Mamtac uet'� Representative Street Address]
CITY. 5TATF: and
[E;nter
Manufacturer's Representative City, State and I.IPJ
L111:
G-MAIL. ADDRESS:
[[Inter
Manul_acturer's Representative E_Mail Address]
_______
1 k I EPIIONL NO.:
(kintet
Manttiac.tuter's Representative Telephone Number
TOLL - FREE; NO.:
[Enter
Matutkactut•er's Representative Toil -11•ee Telephone Number, iCAvailable]
___m
----
__ ._.. _ I _ --- .___. _ -__ --- --
C_ k k L P1 10 N E NO
I.Entet
Manufacturer's Representative tell Phone. Number (Optional))
___.. -
r-AX NO.:
(Enter
MatlnlhCYurer'S Representative Fax Nuutbet'j
GORAPI IIC AREA
(Enter
Manufacturer's Represenurtivc Gcooraphic Aria orTerritory7
OI. I E :RRH(WY:
NO I FS:
Note: Please make sure
the Ordering
Instructions information provided above matches the,RMyFloridaMarke-tPlace
( "NIFNIP ") Vendor Registration
account infor•rrtattion (Irttp: Uven dor.Inavfior•idamar•ket lace.corn /).
PLEASE
DUPLICATE `L`LIIS FORM ON ADDITIONAL TABS AS NEEDED
Pa. e 57
6:
C; 0:
Certification of Drug ree Workplace: Section 7.3
Section 287.087 of the Florida Statutes
given to a bid received from a bidder tl
sign helovv and return this form to certify
provides that, where identict:tl tie bids are received, preference shall he
at certifies it. has implemented a drug -free workforce program. Please
that your business has a drug -free workplace program.
I) Publish a statem cm notifying employees (flat the unlawfitf manufacture, distribution, dispensing,
possession or use of'a controlled substance is prohibited in the workplace and specilying the ac(ions that
will be taken against employees for violations ofsuch prohibition.
') Inform employees about the dangers ofdrug abuse in the. workplace, the business's policy o1'maintaining.
a drug -free workplace. any available drug counseling, rehabilitation and employee assistance programs
and the penalties that may be imposed upon employees for drug abuse violations.
i) Give each employee engaged in providing the commodities or contractual services that are under Bid a
copy o1 the statement specified to Subsection ( I ).
4) In the statement specified in Subsection ( I ), notilj: the employees, as a condition of working on the
commodities or cottractual services that are under Rid. the employee will abide by the terms of the
statement and will notify the employer of any conviction of: or plea 01' guilty or nolo contendere to, any
violation of Chapter 893) or of any controlled substance law of the United States or any State, for a
violation occurrin( in the workplace no later than five (7) days after such conviction.
5} Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation
program if such is available in the ernployec's cot71ltu.tnity bN° any employee who is so convicted.
G) Makc a ilood faith Cflort (o continue to rrtairttain a drug -free workplace through implementation of this
section.
r\s the person authorircd to sign the statemc,nt. 1 Certify that this tine Ccnnl.>lies fully with the above requirements, False statements arc
punishable at law.
R11)f)LW!. NAMI:
13v:
Authorized Si Mattu•c Print Name and Title
{rase �8
�a
Certification of Drug ree Workplace: Section 7.3
Section 287.087 of the Florida Statutes
given to a bid received from a bidder tl
sign helovv and return this form to certify
provides that, where identict:tl tie bids are received, preference shall he
at certifies it. has implemented a drug -free workforce program. Please
that your business has a drug -free workplace program.
I) Publish a statem cm notifying employees (flat the unlawfitf manufacture, distribution, dispensing,
possession or use of'a controlled substance is prohibited in the workplace and specilying the ac(ions that
will be taken against employees for violations ofsuch prohibition.
') Inform employees about the dangers ofdrug abuse in the. workplace, the business's policy o1'maintaining.
a drug -free workplace. any available drug counseling, rehabilitation and employee assistance programs
and the penalties that may be imposed upon employees for drug abuse violations.
i) Give each employee engaged in providing the commodities or contractual services that are under Bid a
copy o1 the statement specified to Subsection ( I ).
4) In the statement specified in Subsection ( I ), notilj: the employees, as a condition of working on the
commodities or cottractual services that are under Rid. the employee will abide by the terms of the
statement and will notify the employer of any conviction of: or plea 01' guilty or nolo contendere to, any
violation of Chapter 893) or of any controlled substance law of the United States or any State, for a
violation occurrin( in the workplace no later than five (7) days after such conviction.
5} Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation
program if such is available in the ernployec's cot71ltu.tnity bN° any employee who is so convicted.
G) Makc a ilood faith Cflort (o continue to rrtairttain a drug -free workplace through implementation of this
section.
r\s the person authorircd to sign the statemc,nt. 1 Certify that this tine Ccnnl.>lies fully with the above requirements, False statements arc
punishable at law.
R11)f)LW!. NAMI:
13v:
Authorized Si Mattu•c Print Name and Title
{rase �8
Vendor Name:
Contact Person:
Section 7.4
Quarterly stater Term contract Sales Summary Report
Contract'] Mlle:
Paz or Email form to: Brenda Wells IN :rv: 850 -414-6122
Reporl reflects all .sale(.`• our the
FFID. T-
Phone Number: Finail:
Contract If-
b:mail: Brenda .vrcIlsyadms.inylbrida.com
YEAR) ('.-al.l_:'VDAR OUARTER. Check One
Quarierir Period finding September 30th
F t>uanerla Period hiding December 31st
_ .. _. .._.
r.N i rrti _ - _ �._ ..... _ _..
STATE ACENCI S:
Report dollar amount sold to all state Agencies. i s
POLITICAL. SUBDIVISIONS: �
Report dollar amount sold to other Political Subdivisi(tos
( including but not limited lo, Counties. Citics, Sclt(>ols, I
lniversities. Colleges and LItiliticsi,
Environmentally Preferred Products
Report dollar amount sold to agcncics: { S
Report dullar a Iotalt sold to political ;uhdivisions:
(:RAND TOTAL:
ti
TAL DOLLARS
Under penalties of perjury, I declare that this is a true and accurate report of' .111 sales (file under the terms and conditions of
this state term contract for the specified quarterly reporting period,
ALA IIORI %1:D "I YPED SIGMA I t RE:
lt_I'i IJORIZEI) L R1?:
ot cs: i_-..._...._.._.... -. __...__._.____.__._.__._..____.___..__. ...._.�__.- _---- _..r.._.___.___
i) A quartcrh report is required even ii•lhcre arc no sales lot the specified (Iuarter. please enter icro dollars \+here applicable.
I his lurtn is for the reporting ol,quarlerl} sales onh. It is not relalcd to rcporlinr and pacmenl of condor ua[saction ice,.
1 I o enter elccnonic signature. click lest boy. click "In>:'rC' lot! (n)l har). select '- piciule , and select picturi t pc to paste or enlei, signature.
d) 1 or inlirnnation concerning the 11se. ol,ihis I'mili, please coniact the l'onu;(ci Adininistralor [wined ahmC.
tRe\. i ISMS)
Page 59
Quarterly State Term Contract Sales Summary Report
Detail by commodity /service category, and /or bV customer.
May be iorrnatted to accommodate company reporting system.
Page 60
SAVINGS /PRICE REDUCTIONS: Section 7.5
Invitation to Bid (I f'13) No.
Respondent is required to fLU'nish the percent (` %,) savinus in prices offered compared to retail, list, published or other usual
cilld Ct1S10111ai'Y pl'ICCS that tWLIW be paid b\` the pU1'ChBtiertV11I10L11 belleflt ofa C011tract WSLifting from this bid.
DA'I F'
C'OMP11 "FITIVE PRICE'S OFFF:RIA AVFAAGI:
% SAVINGS.
HOW CAN W. VERIFY l LIL: CLAIMLD SAVINC;S (example: retail oi- other usual and custonlary prices published at
tin 1, or ofhel' Solri'Ce of 0011Cfllltili'K pl'ICCSY!
A[ � "} I IORf7.l'.C) SI(;NA I'tiftl.:
"}'L�.I,F•;PfiONL�: NI'ti1I31:R:
RiSPONDI;Nf NANIf;:
If' CONTRACT AWARDED. ST.A II. Pt1RC'I IASING ANAL.YS 1)'SPF.CIAI:}S1' TOOK `Tail: F=OLLOWING S1'ITS R)
VI.RIFV `+AVINGS:
WI IA I WERI VIII. RLSUl, FS?
Pt1RCIIASING .ANALYST: /SPI:C'IALISl
Ill 1R 706.1 (Rev 3!04)
Pa0c 61
10
0e
4:
k;
At,
PRODUCT LIST FORM: Section 7.6
k'
The
Product
list I,orm is all example
of furniture
pl'0duC1S
OI CI -ed
tllldel-
this
SOhcitatioll
which Will
be available
Oil
the Malt:
ol'I''lorida Office I'lit'ilillil'C
alld
files
CulllraCt.
IalCase
check
the
Ill'Odllcl5 yoll Offel'.
MANUFACTURF'..lt iv E.
SYS`I'ENIS FURNI'T'URE
❑(.)pen Office SVStems f=urniture.
ODeskin.o Systems
L]Conlnlilnications Cti'. Workstal.ions
E]Stacking Open Office System~
OF1oor -to- Ceiling. Partitions
.lComputer Stations
TEC'HNOLt)G' RUSK
[— ]Dispatch/91 I
❑LAN FurnitlWe
E.1%VAN Furniture
[_ 1Scrvcr backs
❑l.ateral f=iles- Nictal
(Keyboard Supports
_]t ;Able Management
E]CAD Workstations,
��]Adjusttlble I leight Wort: Surfaces
[,_1t:rgonomic Accessories
Lateral Files - Steel
IjVertical Files - Steel
.]Lateral Files -Wood
❑Vertical Files -Metal
(Vertical Files -wood
Fireproof Files
❑ADP /Data Storage
[.Metal Storage Cabinets
)Plan Storape
L]Media Storage
(_]Shelvillu)[Personal Storage
[�]Collterence Storage & Training >, Slora(Ye
SEATINC;
C ]F'rvonomic Seating
L_] 1 ask Seating
(.]NIuiti- Shift Seatillf,
Elmo & "-fall Seating
[]Rig & 'fall Multi - Shift
[ll'xecutive Seating
[]Side Chairs
LoullVe Seatily)
L] 1 rainint Room Sealint...>,
El Stack Chall's
[_]Multi - Purpose Seating
I ,]Wood Seating,
[]Conference or training chairs
CASEC10OUS
F ]FAOCUtlVe Wood Office FUI'lliturc
[_��t.alllinate OI- ice Furniture
E]Mctal Office I:urnitul'c
j ]Conlputel' DeSkS
[]L..aminaty Bookcases
]Wood Files
Elwood Bookcases
NG /PUBLIC AREA
training Tables
Wood Conference "fables
Occasional "Fables
I,anlinale Conferencc Tables
Laminate Conference Accessories
(__jl'resentation Accessories
�,]C'omlxltcr'll-ainin� fables
�._jMulti -- Purpose 'I bICS
t_JAudio /Visual Accessories
(_. lReception Desks
Page Q
E
Map Files
[Mail Processing Furniture
[ ^Sofas � . L:oveseats
[Sinl,)lc & Multiple Seatini, Units
Response Preparation Checklist: Section 707
The Response Preparation Checklist is a ,(wide to assist Respondents in Verifying tile completeness oftheir response. file
Response Preparation Checklist floes not relieve. the Respondent ofthe responsil)ility oi'ensuring that all recauirements of
this solicitation ;arc included with submittal of Response.
The following section pertains to the electronic portion of the response that will he submitted via the
Myl *ioridaMarketPlace Sourcing Tool:
Reviewed the MyFloridaM(-rketPlace Sourcmt) Tool Online ' ll -ainingGuide.
All documents IV(11 61'14); a Yes /No answ i- have been fully read and answered.
All required d0CUl1leMS have been fully completed and uploaded into Respondent's response.
(Price Sheet(s), Ordering Instructions, ,Authorized Dealers & Manufacturer Representatives,
Savings/Price Reduction, Product List, and Certification of Drug -Free Workplace Form)
Submitted all questions to tl)e MyFloridafviarketPiacc Q&A Board, no later than date and time listed in
Section 1.2 went Timeline.
Viewed answerS to submitted questions as posted in addendt.urt to solicitation.
Submitted tile electronic portion of the response using die Myl- loridaMarketl' lace Sourcing tool.
The following section pertains to the portion of the response that must he received by the contact person below no
later• than date and time listed in Section 1.2 Event "Timeline.
Wchsite t_iRI. Addmss Federal GSA Cataloo /Price Book (CI) torntat)
Purchase Order; or InvoiC4s Current Price` ilook (t.'1) form;ii)
I I)Vironrnental R.equirentettts (M Contract (copy. )
RCCVCIcd ContQnt Rcquirentt nt:
Contact Person: Brenda Wells, C1111,11, ht:'I'17, FCPA, FCC'm
Purchasing Analyst, Team Lead
Department of Management Services
Division of state Purchasing
4050 Esplanade Way, Suite 370
Tallahassee, Fl, 32399 -0950
Outer packaging shall clearly states the Response Title, Number, Opening Date and
Time along With Respondent's Name and Address.
Pale 6 i
C
ai
H?
�i
ADDENDUM NO, 9
State of Florida
Department of Management Services
INVITATION TO BID ( "ITB ")
17425 -001 -F
Office Furniture and Files
January 11, 2011
4i
The Department hereby answers Questions posted by interested Vendors, and provides additional guidance
for completing Price Sheets. Unless expressly indicated, the answers included herein do not amend the terms
of the solicitation documents.
Failure to file a protest within the time prescribed in §120.57(3), Florida Statutes, or failure to file a bond or
other security within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter
120, Florida Statutes
Please Note: This addendum does not need to be returned with the Response.
Question No. 1 Due to restructuring within our company, our current GSA contract is scheduled to expire
this year. However, our parent company intends to secure a new GSA contract under the
parent company's name and FID #. If awarded a contract with the State of Florida, are we
able to transfer the Florida contract to the new GSA contract awarded to our parent
company at the prices on the new GSA contract?
Answer No. 1. Awarded Contractors may request revisions at any time during the contract term in
accordance with Prices /Discount, Section 5.10, Addition /Deletion of Vendors and Products
Offered, Section 5.13 and Contract Revisions, Section 5.23.
Question No. 2 Can a vendor /manufacturer be included on 2 contracts? Example: if a vendor has an E &I
contract which does not include conferencing and desk, will this vendor be able to submit
those products on this contract? Thanks
Answer No. 2 Yes, a vendor can be included on two contracts; however, the products must not be in
conflict. Please: reference Basis for Award, Section 3.15 and Eligible Products, Section 5.1.
Question No. 3 Good afternoon, I would like to respond to this bid, however, I do not see anywhere in this
package an itemized list indicating product, descriptions and quanitities. Will there be a
separate addendum?
Answer No. 3 No. The contract resulting from this solicitation is a state term contract and will be used for
many projects throughout the state. Specific project requirements will be provided by
contract customers, per project. Please reference Introduction, Section 1.1.
Question No. 4 1 notice that only Manufacturers who hold a GSA Contract can submit a bid. Does the GSA
Contract held at the time of submitting a bid have to remain in effect for the entire term of
the Florida Contract?
Answer No. 4 Awarded Contractors may request price and product changes at any time during the
contract term in accordance with Prices /Discount, Section 5.10, Addition /Deletion of
Vendors and Products Offered, Section 5.13 and Contract Revisions, Section 5.23.
ITB 17- 425 - 001 -F; Office Furniture and Files: Addendum No. 1
6
Question No. 5 1 am requesting that the deadline
for questions be
extended.
This bid was issued
just before
Christmas break and many of the
manufacturers I
represent
are just getting back
as they
were closed the last two weeks. Another few days to a week would be helpful to be sure we
have reviewed and asked all relevant questions.
Answer No. 5 The Event Timeline is comparable to previous solicitations for this commodity. The
Department does not intend to amend the timeline.
Question No.6 As a continuation of my question on GSA Pricing- our current GSA catalog is out of date
(and) has several line items that are obselete. The new GSA catalog has several new line
items - we would like to submit the new price list as the basis for our bid, even though it has
not been approved by GSA yet (should be within a month). Can we do that?
Answer No. 6 The Basis for Award, Section 3.15, specifies products currently available on GSA Schedule.
Awarded Contractors may request price and product changes at any time during the
contract term in accordance with Prices /Discount, Section 5. 10, Addition /Deletion of
Vendors and Products Offered, Section 5.13 and Contract Revisions, Section 5.23,
Question No. 7 Can you please clarify what "Series Bid" means (on Section 6.1 Price Sheet). We sell
Console furniture and millwork but have several types of consoles. Are each of our console
products considered a different series? is Millwork a different series?
Answer No. 7 "Series Bid" means the name and /or number your company assigns or refers to a group of
products to identify the products.
Question No. 8 (Company name removed) recently submitted a request for a price change to our GSA
catalog. I expect this to be accepted by GSA in the next month. Can I use this new GSA
pricing as the basis for our bid? Our current GSA price is based off our old Price catalog,
not the current one.
Answer No. 8 Please refer to Answer No. 6.
Question No. 9 RE; "Copy of GSA Contract'; Are you wanting the award pages and mods or are you
wanting the entire solicitation offer award and mods which runs over 400 pages?
Answer No. 9 Reference Section 3.8 Submittal of Bid. We need the specific pages which detail the
Respondents GSA award that confirm manufacturer name, contract number, effective
dates, and pricing discounts
Question No.10 The ITB has a Responses Due date of January 24, 2011 (2:00 pm ET), but the online timer
indicates only 6 days left. Which is correct.
Answer No. 10 The solicitation was in Preview Status at the time of this question. The timer would have
shown how many days were remaining in the Preview phase. Responses are due January
24, 2011, 2:00 PM ET.
Question No. 11 1 need your advice on how or if I should bid for the contract. We are (Company Name) the
Florida distributor for Ergonomic Office Chairs. We sell quite a few 24/7 chairs to 911 and
power companies in Florida. Ergonomic Office Chairs has the Ironhorse line of chairs under
a GSA contract. Normally when I sell to GSA in my territory, the transaction has to go
through Ergonomic Office Chairs and then I am the direct contact for the GSA customer if a
warranty issue arises. The pricing is all the same in my territory under the GSA pricing. My
ITB 17- 425.001 -F; Office Furniture and Files: Addendum No. 1
41
M;
question is can I bid on the Florida contract? All the pricing will be the same whether you
purchase frorn me or direct through Ergonomic Office Chairs. I would appreciate your input.
Thank you very much and have a good day.
Answer No. 11 Please reference Who May Respond, Section 3.4.
Question No. 12 Can you tell me where the Prepare Response button is located? It is not at the top of the
page, thank you very much.
Answer No.12 Please refer to Answer #10.
Question No. 13 Good morning, Are all manufacturers eligible that meet the GSA and state specs?
Answer No. 13 Please reference Who May Respond,, Section 3.4 and Basis for Award, Section 3.15.
Question No. 14 Good morning, Will you need a seperate product list for each manufacturer?
Answer No-14 Yes. Please reference Submittal of Response, Section 3.8.
Question No. 15 Good
morning, In order to give you pricing I will
need more
specs on the
product list form.
There
are no specifications about size, finish or
needs. Will
you publish a
spec sheet?
O.i
question is can I bid on the Florida contract? All the pricing will be the same whether you
purchase frorn me or direct through Ergonomic Office Chairs. I would appreciate your input.
Thank you very much and have a good day.
Answer No. 11 Please reference Who May Respond, Section 3.4.
Question No. 12 Can you tell me where the Prepare Response button is located? It is not at the top of the
page, thank you very much.
Answer No.12 Please refer to Answer #10.
Question No. 13 Good morning, Are all manufacturers eligible that meet the GSA and state specs?
Answer No. 13 Please reference Who May Respond,, Section 3.4 and Basis for Award, Section 3.15.
Question No. 14 Good morning, Will you need a seperate product list for each manufacturer?
Answer No-14 Yes. Please reference Submittal of Response, Section 3.8.
Question No. 15 Good
morning, In order to give you pricing I will
need more
specs on the
product list form.
There
are no specifications about size, finish or
needs. Will
you publish a
spec sheet?
Answer No. 15 No. Please refer to Answer #3.
Question No. 16 Section 4.11 Transportation and Delivery - Will the order acknowledgement with the actual
ship date be satisfactory to comply with potentional delivery delays beyond the 30 day
requirement notification?
Answer No. 16 Section 5.18 Delivery Requirements takes precedence over Section 4.11. Section 5.18
specifies 90 days delivery for furniture. Delays must be clearly presented to the Customer
and justified to the ordering agency in writing. If a delay is noted on the Order
acknowledgement, it is the responsibility of the manufacturer or servicing dealer to notify
this delay to the Customer and obtain acceptance.
Question No. 17 Section 4.4 (d) Trade -In. Please confirm that the term equipment is strictly meaning things
like copiers and fax machines, etc. Not, furniture,
Answer No. 17 Trade -in, Section 4.4, paragraph (d) is not applicable for furniture. Please reference Order
of Precedence, Section 3.7,
Question No-18 5.10 prices /DISCOLInts: (Company name removed) is a State of Florida corporation. We
manufacture and install Full Height Demountable wall systems. We do not have a GSA
price list with discount. We have a Miami -Dade County contact for materials, labor and
freight included with a discount schedule. Can we provide this contract in lieu of the GSA
pricing under 287.042 (16) (a), F.S ?
Answer No. 18 Please reference Section 3.4, Who May Respond. Responses are requested from
manufacturers holding current Federal (GSA) Contracts for products offered on this
contract. Section 287.042(16), F.S.. references an alternate contract source approval
process. This process is separate from this competitive process outlined in Section 287.057
ITB 17- 425 - 001 -F: Office Furniture and Files: Addendum No. 1
(1) (a), F.S.
Question No. 19 Even though our current contract was just extended through March 2012 we should still
participate in this bid?
Answer No. 19 Yes. The current
state
term
contract
for Office Furniture and Files has been renewed
through March 1,
2012,
and
will be in
effect until a new contract has been implemented.
FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN §120.57(3), FLORIDA STATUTES, OR
FAILURE TO FILE A BOND OR OTHER SECURITY WITHIN THE TIME ALLOWED FOR FILING A BOND
SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES
ITB 17- 425 - 001 -F; Office Furniture and Files: Addendum No. 1
m
111B 17- 425-001 -11
Office Furniture and Files
Addendum No. 2
The referenced solicitation is amended as fbllovrs:
The Notice of Intent to Award will be posted on the Vendor Bid System (V13S) on Mav 17, 201 I.
FAiL,LJR1 'F(:) FILL; A PROTEST f Wi`fI IIN 'i'l IL' H Ml: 13RI;SCRIBFD IN 5120.57(3). FLORIDA STATUTES,
OR FAILL.IRF TO 1:I1.1; A BOND OR OTHLIA SI:CURffY WH1 -IIN TI IE; 1'1MI ALLOWED FOR FILING A
BOND SI IA IA- CONSTITUIT', A W'AIVF'R OF PROC[TI)INGS UNDLR CI IAPTI:R 120, FLORIDA STA IFFFS.
Section 1.2 F,vent'Limelitic is Amended as }:allows:
Off °ICC Furniture 81ld I lICS Mal 29. 201 I
14111 17- X125 - 001 -1-• Page i of I
Addendum NO. 2
l vent 'll"imeline Activity lor lrl'll #17,42!5-001-F
Date
Notice of Office Furniture & Files solicitation is posted to the Vendor Bid System (VBS)
alld the Complete OfticC l urniture & Files solicitation is posted in the
December 20, 2010
i yHoridaMarketPlace S011l'Cllli Tool. Solicitation will initially be in "Preview" StatuS
where Respondents can view /download all information and ask questions, but cannot input
Of- SUbl1lit l- CSpOtlSeS.
Deadline 10 SLlbilllt QLWS60I1S, 01- 1'CilUe 1 lO1 Sl)e" CatiC)Il C-llalTe Vla the
fail uary 4, 2011
WHoridaMarketPlace Sourcing tool O A Board (Respondents must monitor Message
> pm L: T'
Board for communications).
Department \will post Answers t0 Responde1115 questions as all ilddelldtl111 t0 file
11. 201 1
solicitation withill the MVI IorldaMarkctPlace Sourcing Tool. Respondents I11tist monitor
•lanuary
Message Board 1,61- com ill Lill icaliolis.
Deadline to Sllbilllt Response, inclU(llil'�' all required documents Ill the
'01
Il1nl18Y 4 I
y 7
MyFIOrldaMarketPlace 1;ourcing I ool. Utilize the Respotls< Prepaiation Checklist to
make sure all required document and responses ate colilpleteci, (Section T7)
� pm L:'1
Deadline for submittal ol'State Tel-n Contract dedicated weh site 1. !R1. Address. (Section
January 241, 201 1
3.12)
2 pill f:T
Notice of intent to Award posted on Vendor Bid System ( VBS),
Mav 17, 201 1
To Be Determined Prior to
Deadline, I'Or development of oh- OCUrcnlent Catak)_U within MvI IoridaMarketPlace.
Contract Award
Per
Per Section 2.17 Contract
Contract Award
Off °ICC Furniture 81ld I lICS Mal 29. 201 I
14111 17- X125 - 001 -1-• Page i of I
Addendum NO. 2
N
cs �
IT'13 No. 17 -42:+- 001 -14
Office Furniture and Files
Addendum No.3
The referenced solichation is amended as follows:
a
w
The posting of the Notice ol- Inte.nt to Award scheduled lbr May 17, 201 1 is postponed. All updates will be posted on the Vendor
Bid System. QuestionS Should be directed to i3renda Wells, Purchasing Analyst, at Brenda. Wei ls(<i,.dms.my11orida.com.
FAILURE TO FILF: A PROT FIST W ITI]IN TT E' T'IMI PRFSC'RIBI?D IN §120.57(3), FLORIDA STATUi "ES,
OR FAIL.,L.1RI; `l'O FIL A BOND OR OTHFR SF.C'LIRITY WI'1'l IIN TI 11,11 FIND: ALLOWED FOR FILING A
BONi) SHALL. CONSTITUTE A WAiVFR OF PROC ITIANGS UNDER CLIA11"I'ER 120, FLORIDA STATUTES.
Section 1.2 Event Timeline is amended as Iollows:
011 ice Furniture and Files
IT B 17 -4�2S -001 -F
Addendum No. )
May 17, 201 1
Pale 1 of 1
1 Event Timeline Activity fcrr IT13 #17425- 001 -F
Date
Notice of Office Furniture &. FileS solicitation is posted to the Vendor Laid System (VBS)
and the complete Office Furniture & Files solicitation is posted in the
December 20.. 2010
MyL�lolidaMarketPlacc Sou1-cing Tool. Solicitation will initially be in 'Preview "' Status
where Respondents can view /download all inform-,ition and ask questions, but cannot input
or submit responses.
Deadline to Submit QueSUOns. or request for specification change via the
MvFloridamarketl lace Sourcin.t tool Q &A Board (Respondent~ must monitor Messag)e
January 4, 201 1
"1'
Board for communications),
S pill L
Department will post Answer's to Respondents questions as all addendulll to the
solicitation within the lviyL=loridaMarketPlnce Sourcing Tool. Respondents must monitor
January 1 i, 2011
Message Board for Will [it 11111catlons.
Deadline to Submit Response, including all required documews ill the
1llyL101- IdaMalketPlace Sourclnp Tool Utilize the Response Preparation Checklist to
January 24. 2011
make sure all required docum(.nts and responses arc completed. (Section 7.7)
u pill 1..1
Deadline for submittal ot'State Term Contract dedicated web site 1, Rt. Address. (Section
January 24. 201 l
3. 12 j
2 pill FT.
.-------- —_..__._. . ____. _ ------ -------- ------- ---- _ — °- _- __--- -- _ -._.._ _--
-- _. - - --
Notice ol'Intent to Award posted on Vendor Bld S.atenl (V13S).
I o Be Determined
Deadline lOr development OI ePr0CLir('llle-I11 catalog within ��iV1�101'lda��laikell'lacc'.
1 () Be L)l,tC'I'I'll riled Pt'IOr IO
Contract Award
Conti-do Award
Per Section 2.17 Contract
Forillation I
011 ice Furniture and Files
IT B 17 -4�2S -001 -F
Addendum No. )
May 17, 201 1
Pale 1 of 1
V,
61, A:
M 40
n, y,
To. Honorable Chair and
SMCRA Board -Memb
From: Stephen David,
SMCRA Directo
49
Date: March 11, 2013
ITEM No. FD
SUNSET DRIVE MEDIAN
CONSTRUCTION UPDATE
During the February 11, 2013 Meeting the Board formally tabled a construction services
amendment with Bofam Construction Inc. to provide night construction work at an
additional project cost of $29,969. During the meeting, the contractor's responsibility to
ensure that construction was conducted in the most disruptive manner to the public as
possible was discussed by the Board.
By tabling the item, the originally approved agreement with Bofam Construction Inc.
currently remains in effect. Fallowing the meeting, Bofam Construction Inc. was contacted
and informed of this recent Board action.
A formal response was also recently received from Bofam Construction and has been
attached as Exhibit A. The attached information will also be shared the City Manager for
possible re- bidding of the project at the discretion of the City Commission.
Attachments:
Bofam Construction Inc. Letter of Response
SD /MCGRUFF \PLANNING \CRA \Sunset Drive Median Construction Update.doc
40
I
G]
W
EXHIBIT A
LETTER OF RESPONSE FROM BOFAM CONSTRUCTION INC.
0
zd
U
From: austin @bofaminc.com [mailto:austin @bofaminc.com]
Sent: Wednesday, March 06, 2013 1:54 AM
To: David, Stephen
Subject: RE: City of South Miami (Sunset Drive Landscaped Median Project)
Mr. David,
As a follow -up to our recent conversation, please note that Bofam Construction
Company does not initiate change orders but it is the contractor's responsibility to
advise the project manager all known site conditions before commencement of
work. The decision for the change proposal request to carry out the construction
work overnight was made by the project manager having recognized the level of
traffic inconvenience this project will create for the commercial district.
However, Working after hours (Overnight) is not the same price as to working
regular hours (Daytime) for the following reasons: Supplier deliveries, Overnight
labor and supervision, Insurances and liabilities.
Moreover, Due to time lapse between the time &
180 days) our supplier could no longer hold
commitment, therefore, three (3) out of the four
priced for the project have been harvested and
another sets of trees for the same price proved
change in price.
e project was bid till date (past
on to the trees without any
(4) trees that was selected and
sold. Efforts to quickly secure
impossible, Hence there was a
Therefore,
it is not
in our best interest
and the taxpayers
interest to undertake this
project at
this time.
We will agree with
option #3 "Re -bid
the project".
Please note that we have incurred some expenses since the execution of the
contract.
Thank you for the opportunity to participate in this project.
Sincerely,
Gboiahan Austin Akinrin
Project Manager,
Bofam Construction Co, Inc
697 N. Miami Ave, Loft #3
Miami, F1 33136
Tel: 754 - 245 -0102
Fax: 305 -675 -9269
E -mail: Austin Obofaminc.com
0
Steven J. Alexander
From: David, Stephen
Sent: Tuesday, March 12, 2013 3:20 PM
To: Steven J. Alexander
Subject: Inter - Related SMCRA/City Project Updates
Attachments: Board Approval of Computer Lab Project Expenditure. php.pdf; Sunset Drive Median
Construction Update.php.pdf
FYI, the After School Computer Lab improvement costs were approved during yesterday's based on the
attached expenditure estimates. Also, as previously indicated the attached Sunset Drive Median update was
presented to the Board with no direct response received.
Finally, the "cone of silence" is still in effect for Madison Square solicitation process. Additional community
input will now be sought prior to final selection.
Stephen
I
La
6) M
To: Honorable
SMCRA Board Members
From: Stephen David,
SMCRA Directo
6;
4�;
llllm
SMCCRA
too$
'M1Liln+l ,.�, Y. •;�varh +xl�r G•.et r�xr In Inv. lu,:A.mana.y.,
n
Date: March 11, 2013
ITEM No.,
AUTHORIZATION TO DISBUSRE ALLOCATED
FUNDING FOR AFTER SCHOOL COMPUTER LAB
RENOVATION
Resolution
A resolution relating to Special Redevelopment & Technical Services; authorizing a
disbursement of FY 20124013 budgeted funding for After School Computer Lab improvements
in an amount not to exceed $30,408.81 for the purchase and replacement of malfunctioning
computer equipment and related software in After School Center Computer Lab located in the
Gibson - Bethel Community Center in the Community Redevelopment Area; and charging the
total amount to Account No. 610 -1110- 559 -99 -32 (Special Redevelopment /School Assistance
Account).
Background
During this year's budget approval process, the Board allocated a total amount of $32,262 in the FY
2012 -2013 Budget for required facility improvements to the After School Computer Lab located in
the SMCRA Area. A final determination was recently reached concerning on -going maintenance
responsibilities for the computer lab (See Exhibit A). Based on the total estimated cost of the
computer lab improvement project, the Agency would be responsible for a total of $30,408.81 for
purchase of the following expenditures:
• Twenty -Two (22) i5 Desktop Computers - ($24,58764); and
• Required Computer Software - ($5,821.17)
The City of South Miami would in turn be responsible for the following items:
• Computer Lab Furniture - ($8,290.26); and
• On -Going Annual Computer Lab Maintenance
All attached quotes were solicited by the City of South Miami as part of the following State of
Florida contracts: Dell Inc. Contract #250- WSCA -I0-ACS; SHI International Inc. Contract #252 -001-
09-01; and Galloway Inc. Contract #425-001-01 (See Exhibit B).
Approval of the attached resolution shall authorize the Agency to disburse funding in an amount
not to exceed $24,587.64 to Dell Inc. and in the amount not to exceed $5,821.17 to Shi
International Inc. for the purchase of twenty -two, new desktop computers and required software
as identified in Exhibit A.
Recommendation
Staff recommends approval of the attached resolution authorizing a funding disbursement in the
total amount of $30,408.81 for the purchase of twenty -two desktop computers and required
software to be installed by the City of South Miami in the After School Computer Lab located in the
SMCRA Area and charging Account No. 610 - 1110- 559 -99 -32 (School Assistance Account).
Attachments:
Computer Lab Improvement Project Quotes and State Contract Reference
SD: /CRA /Authorization to Amend Board Approved Construction Services Agreement
AP
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RESOLUTION NO.
A resolution relating to Special Redevelopment & Technical
Services; authorizing a disbursement of FY 2012 -2013 budgeted
funding for After School Computer Lab improvements in an amount
not to exceed $30,408.81 for the purchase and replacement of
malfunctioning computer equipment and related software in After
School Center Computer Lab located in the Gibson - Bethel
Community Center in the Community Redevelopment Area; and
charging the total amount to Account No. 610 4110- 559 -99 -32
(Special Redevelopment /School Assistance Account),
U
A.
WHEREAS, during the FY 2012 -2013 budget approval process, the Board
allocated a total amount of $32,262 in the FY 2012 -2013 Budget for much needed
facility improvements in the After Scheel Commuter I ah Inratarl in the WCTA Aron*
and
WHEREAS, A final determination was also recently reached concerning on-
going maintenance responsibilities for the computer lab; and
WHEREAS, based on the total estimated cost of the computer lab improvement
project, the Agency would be responsible for a total of $30,408.81 for the following
expenditures:
• Twenty -Two (22) i5 Desktop Computers - ($24,587.64); and
• Required Computer Software - ($5,821.17) ; and
WHEREAS, The City of South Miami would in turn be responsible for the
following computer lab improvement expenditures:
• Computer Lab Furniture - ($8,290.26); and
• On -Going Annual Computer Lab Maintenance, and
WHEREAS, expenditure quotes were solicited by the City of South Miami as
part of the following State of Florida contracts: Dell Inc. Contract #250- WSCA -10-
ACS; SHI International Inc. Contract #252 - 001- 09 -01; and Galloway Inc. Contract
#425 - 001 -01; and
WHEREAS, the SMCRA Board desires to implement stated goals and objectives
contained in the adopted community redevelopment plan including providing
support for the Gibson - Bethel Community Center and computer lab facility; and
NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT
AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Page 1 of 2
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Section 1. The South Miami Community Redevelopment Agency
Board authorizes a disbursement of FY 2012 -2013 budgeted funding
for After School Computer Lab improvements in an amount not to
exceed $24,587.64 to Dell Inc for the purchase of 22 desktop
computers and in an amount not to exceed $5,821.17 to SHI
International Inc for the purchase of related computer software as
described in Exhibit A of the approved item for installation in the
South Miami After School Center Computer Lab located in the
Gibson - Bethel Community Center and charging the total amount of
$30,408081 to Account No. 610 - 1110 - 559 -99 -32 (Special
Redevelopment /School Assistance Account).
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this _day of March, 2013.
ATTEST:
SECRETARY
READ AND APPROVED AS TO FORM.
GENERAL COUNSEL
APPROVED:
CHAIRPERSON
Board Vote:
Chair Stoddard:
Vice Chair Liebman:
Member Newman:
Member Harris:
Member Welsh:
Member Covington:
Member Price.
Page 2 of 2
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41
Section 1. The South Miami Community Redevelopment Agency
Board authorizes a disbursement of FY 2012 -2013 budgeted funding
for After School Computer Lab improvements in an amount not to
exceed $24,587.64 to Dell Inc for the purchase of 22 desktop
computers and in an amount not to exceed $5,821.17 to SHI
International Inc for the purchase of related computer software as
described in Exhibit A of the approved item for installation in the
South Miami After School Center Computer Lab located in the
Gibson - Bethel Community Center and charging the total amount of
$30,408081 to Account No. 610 - 1110 - 559 -99 -32 (Special
Redevelopment /School Assistance Account).
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this _day of March, 2013.
ATTEST:
SECRETARY
READ AND APPROVED AS TO FORM.
GENERAL COUNSEL
APPROVED:
CHAIRPERSON
Board Vote:
Chair Stoddard:
Vice Chair Liebman:
Member Newman:
Member Harris:
Member Welsh:
Member Covington:
Member Price.
Page 2 of 2
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COMPUTER LAB IMPROVEMENT PROJECT
REQUIRED PROJECT EXPENDITURES
teased on State of Florida contract Prices)
EXHIBIT A
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CITY OF SOUTH MIAMI CORRESPONDANCE
CONFIRMING STATE CONTRACTS
EXHIBIT B
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From: kulick, Steven P
Sent: Thursday, February 14, 2013 11:26 AM
To: David, Stephen
Subject: FW: CRA Computer Lab Project
Stephen,
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Attached are the final quotations for the hardware and software for the Gibson - Bethel
Community Center PC lab. The exception; DSL line, receipt of additional quotes are pending. A
summary is below.
The quotes include all software required to support the 22 PC's; Dell with i5 processors, 20"
widescreen monitors and Microsoft Office 2010 Professional version. The City will fund the
furniture, DSL line, on -going maintenance and the initial installation. CRA is responsible for all
hardware and software; based on the quotations, that amount totals $30,408.81. Please advise
when the CRA Board approves the expenditure and the items will be ordered accordingly.
The quotations were solicited through a piggyback from the State of Florida; Dell Contract
#250 - WSCA -I0-ACS, software from SHI International Contract #252 - 001- 09 -01, furniture from
Galloway State Contract #425 - 001 -01.
If you have any questions, please call.
Regards,
Steven Kulick, C.P.M.
Purchasing Manager /Central Services
City of South Miami
6130 Sunset Drive
South Miami, Fl 33143
Ph: 305/663 -6339; Fax: 305/667-7806