Res No 034-13-13852RESOLUTION NO.: 34-13-13852
A Resolution authorizing the City Manager to enter into an agreement with
Sprint Solutions to provide the City with wireless telephone, air card service
and for the purchase of Wad tablets.
WHEREAS, the City may make purchases by using the price quotations provided by
Sprint Solutions to another governmental agency pursuant to a competitive process at least as
restrictive as that of the City, and
WHEREAS, Sprint Solutions has a contract with a governmental agency, Western States
Contracting Alliance, (WSCA), Contract No. 1907 and the State of Florida "Participating State"
Contract No. DMS- 12/13 -009, and after reviewing the prices in the WSCA contract, it is
recommended to change to Sprint Solutions as the wireless telephone and air card provider for
the City; and
WHEREAS, these
funds
were allocated in
account number ending in the number 4120 in
each department budget
in the
2012/2013 fiscal
year budget; and
WHEREAS, this change will benefit the City of South Miami by saving the City
approximately $9,000.00 annually.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The City Manager is authorized to terminate the agreement, at no cost, with
the City's current wireless telephone provider, T- Mobile, and to enter into an agreement, which
can be terminated without cause or penalty, with Sprint Solutions for wireless telephone, air
cards and the purchase of iPad tablets with the same pricing terms provided in WSCA Contract
No. 1907 and the WSCA Master Service Agreement between Sprint Solutions and the State of
Florida No DMS- 12/13 -009
Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is
for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
shall not affect the validity of the remaining portions of this resolution.
Section 3. Effective Date. This resolution shall take effect immediately upon enactment.
PASSED AND APPROVED thisl 9thday of February , 2013.
ATTEST:
IN
i
�1
CITY CLERK N
READ AND
LANGU
EXE
EREOF
NEY
AS
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Liebman:
Commissioner Harris:
Commissioner Newman:
Commissioner Welsh:
5 -0
Yea
Yea
Yea
Yea
Yea
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
From: Steven Alexander, City Manager
Date: February 11, 2013 Agenda Item No.:
South Miami
All WftaChy
'I I I I ®'
zoos
SUBJECT: A Resolution authorizing the City Manager to enter into an agreement
with Sprint Solutions to provide the City with wireless telephone, air
card service and for the purchase of Wad tablets.
BACKGROUND. In an effort to consolidate all communications; mobile and air card, the City is
recommending Sprint. Central Services continuously analyzes current costs,
services, billing and reception associated with our current portable phone (T-
Mobile) and air card plan provider ( Verizon). A comparison of the plans and costs
revealed an estimated annual savings of $5,500 over our current portable phone
costs and a $3,800 estimated annual savings for our air card program.
Five Sprint phones were tested by various staff for approximately two -weeks to
ensure the service and reception were acceptable. Based on those tests and cost
savings, in addition to a review of the invoicing format, Sprint is recommended to
provide the City's portable phone service.
The air card provider, Verizon, has frequent reception issues and the City has
experienced multiple service interruptions specifically with the Police Department
patrol units. MIS conducted tests of Sprint air cards over the past few weeks and
have reported no reception issues. Estimated annual savings for the Sprint air card
program is $3,800.
Below is a comparison of the annual charges and credits by the city's current
portable phone provider, T- Mobile, and air card provider, Verizon, versus Sprint.
Combined, the portable phone and air card program estimated annual savings are
$9,300:
MOBILE PROGRAM SAVINGS:
AIR CARD PROGRAM SAVINGS:
Sprint will be reviewing the City's bills for two — three months after implementing
service to analyze the amount of minutes used: It is anticipated the minutes can be
reduced, thereby further reducing the monthly portable phone service charges.
Since the City will be piggybacking from the WSCA Agreement, (Western States
Contracting Alliance) the City can cancel service at any time. In addition, the City
has plans to purchase approximately five iPads. The Sprint program will provide an
additional source to compare when issuing those purchases.
EXPENSE: Approximately $41,600; Portable Phones and Air Cards
/ACCOUNT: Citywide 4120 Communication Account
SUPPORT: Resolution
Sprint Proposal
Mobil Phone and Air Card Savings Summary
WSCA Master Agreement ,
WSCA Participating Addendum
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SPRINT PROGRAM SUMMARY,
MOBILE PROGRAM SAVINGS:
AIR CARD PROGRAM SAVINGS:
hs
�� �.
4 R
5
i<
F l -
�E����z
fPIRCRDS
<, �`zn
�' SPRINTL`ess
�"
SPRINT AIR CARDS'
_` "`
5PRIN1 <BI�LING�
>'
»
VeCizoAnnuai'
-
REDITS w
Y e
ANNUAL SAVINGS`
IiKA
�£<tY[�J
R.:'^.,l.v'i9
($4,400400)
$24,594.00
$20,194.00
$23,994.00
($3,800600)
............... ...............
Current Monthly Estimated ,Sprint "Annual Sprint.
T- Mobile Sprint Proposal Total Sprint
Average Tax (17%) Monthly,Diff. vsT- Mobile'-
Cost $2,241.50 Cost $2,247.04 $382.00 $2,629.04 $2,629.04 $31;548A8
Minutes 26,000 Minutes 24,250 IT I I I -10750
2) AIR fiARDS::`Sprint Program; Unlimited)Data'<
"F
zAIRtAND$
Annual Diff.
t• aJ
Net Sprint
[V.°^$1T'yS
Verizon: Monthly
Sprint:
Sprint VS
Sprint vs
Port Credit:
Annual
%Sav
Monthly
Verizon
$100 Each
SPRINT
Verizon
$31,548.48
Savings
$24,594.00
$39.99
$40.99
$1.00
$600.00
$50000.00
($4,400.00)
-15.5%
Per Port
Totals $4,S,O6AO $4494 O8 I ," . $8�994 O8; .';� $26,964.48 $31,548.48 $221554.40 - $4,410.08 - $367.51 -16.4%
5
KH
tViOBILETOTAI t
"F
zAIRtAND$
t• aJ
wE Sri ��
[V.°^$1T'yS
,,..
0,51;0$)xCREb(T,.',
SPRINT
$31,548.48
$24,594.00
SPRINT BILLING
BILLING
SPRINT, Less
1ST YEAR SPRINT,
$21,397.40
$20,194.00
Credits
Less Credits
TOTAL
Verizon
SAVINGS:
$26,898.00
$23,994.00
Annual
Mobile &`Air
T- MOBILEANNUAL
Cards'
SPRINTAIR
CARDS
($5,500.60)
($3,800.00) ;:
($90300.60)'
SPRINT M08ILE
ANNUAL
ANNUALSAVINGS-
SAVINGS
PAitTICIPATING ADDENDUM
WESTERN STATES CONTRACTING ALLIANCE
WIRELESS SERVICES
WIRELESS SERVICES 0
MASTER SERVICE AGREEMENT
SPRINT SOLUTIONS, INC.
Nevada Contract Number: 1907
(hereinafter "Contractor ")
And
State of Nevada
(hereinafter "Participating State ")
1. Scope /Background: Contractor, on behalf of its affiliated entities providing the products
n.1 services, n -"A 41I �, TT nA Q"4-. ,., t..,,w.,ic.,.r cxrcrn �.,. T7i C'Tfli !`+__.__..ativ. entered
a... uwrvawwu, uac , taco Y]Ec>aa wiin c , iicL wJ5 ,1 ryFA &.1 A. V4c.ac!C] f1.L�41 tALkV 14Z.&JCV k. JU WL L1Vej enlCie�l
into Master Service Agreement No. 1907 effective April 12, 2012 (the Master Service
Agreement and Amendments are collectively] the "Master Service Agreement").
This. Participating Addendum (the "Addendum "), dated the date the last party signs
"Effective Date" ), covers the WIRELESS SERVICES led by the State of Nevada. for use by
state agencaes and other entities located in the Participating State authorized to utilize this
Y
Masfex £Service Agreement, This Addendum_ �s a separate agreement between tli, ;
PartiGrp #ig' State and the Contac #or exz #exed itto „stdex tkie terms and Conditions of ti
the
This Addendum shall not become effective until and unless approved by the Nevada State
Board of Examiners (anticipated to be August 14, 2012)4
Consideration: The parties agree that Contractor will provide the services specified in
paragraph five (5) of the Master Service Agreement incorporated into this Addendum as
Exhibit B at a cost as outlined in Exhibit B. The total Addendum or installments payable by
the Participating State shall be as follows: as invoiced by Contractor and approved by the
Participating State, not to exceed $1.500.000.00 for the Initial Term of the Master Service
Agreement. This "not to exceed" amount is for the Participating State only and does not
apply to purchases by other Buyers under this Addendum. The Participating State does not
agree to reimburse Contractor for expenses unless otherwise specified in the incorporated
attachments. Any intervening end to a biennial appropriation period shall be deemed an
automatic renewal (not changing the overall Addendum term) or a termination as the results
.of legislative appropriation may require.
'T'ermi'nation for Mon - appropriation: The continuation of this Addendum beyond the
current biennium is subject to and contingent upon sufficient funds being appropriated,
budgeted, and otherwise made available by the State Legislature and /or federal sources.
The Participatmg State may terminate this Addendum, and Contractor waives any and all
clairi(s� fox damages foxex�ods after the effective date of termination; effective
immed�afely uou" Contractor's receipts o wx� #ten3 notice (ox any future date
specifibAl
thersirt '= % foxanyeasdx<; the Con #raotri "c,igency's funclq�ng, from State and /or..:fedexaI
,._ . .
Nevada sales
a. with the -follc
15t Quarter- January March - due by May 151H
2nd Quarter April -: June - due by .August 15th
31d Quarter - July - September due by November 15th
4th Quarter - October - December - due by February 15th
4. [Purposely Left Blank.]
ail
and
this
.the
Of
t showing
ended in
5. Primary Contacts: The primary contact individuals for this Addendum are as follows (or
their named successors):
Lead State
Name
Teri Smith, Purchasing Officer
Address
515 E. Musser St, Suite 300, Carson City, NV 89701
Telephone
775- 684 -0178
_
Fax
775- 684 -0188
E -mail
tlsmith admin.nv. ov
Contractor
Name
GraV Si ler
Address
See Secondary Contact below for correspondence. (If
an address is needed, use Sprint Contract Manager)
Telephone
775- 450 -2916
Fax
See Secondary Contact
E -mail
Gra .r.Si ler s rint.com
Contractor Seconda
ry Contact
Name
Michaela Clairmonte, Mana er, Contract Negotiations
Address
_. — �-
12502 Sunrise Valley Drive,
MS: VARESA0208, Reston, VA 20196
Telephone
703- 433 -8581
Fax
703 =433 -8798
r
Michaela.Clairmonte s rint:com.
'11 4
,F
.
n
�Pa`rtii'
atm'
Nine h;xState ot,�Tevaa
E
is 13 tr
is $ `S tilt a z
r i
Tele
u
X775 -384 017$ b
.
�x
0 ��]
},
s'� qy'
.
;fl
%q"! .....
,.
mail...
.
q. .. 4 yNi
>tlsmif acuin.n: ' o�.r.,�..n.,
xE-
Y.
i:.
�X
x ,.n� w l�t`t SX {fit 7 �
A ���� y2 tj�L'�J:hx��fw -�•� i12 �e %�t5'SJ�"e?'- s'-sH�Yx bS�w..�. .'k a$i �5. �� �rc fC'J
�
✓i L�
.S i b � ( f��, £i f?'n 1 \L ..9 �ih) 3 i P��i .i S M1
.Y l i
� Y � i .y@
)n of this Addenc
e Lead State price
'that "all
with and
Nr, email
entities
contract
This Addendum and the Master Service Agreement number 1907 (administered by the
State of Nevada) together with its exhibits, set forth the entire agreement between the
parties with respect to the subject matter of all previous communications, representations
or agreements, whether oral or written, with respect to the subject matter hereof. Terms
and conditions inconsistent with, contrary or in addition to the terms and conditions of this
Addendum and the Master Service Agreement, together with its exhibits, shall not be
added to or incorporated into this Addendum or the Master Service Agreement and its
exhibits, by any subsequent purchase order or otherwise, and any such attempts to add or
incorporate such terms and conditions are hereby rejected. The terms and conditions of
this Addendum and its exhibits shall prevail and govern in the case of any inconsistency or
conflict with the terms and conditions of the Master Service Agreement as to the
Participating State /Participating Entity and any Buyers under this Addendum ONLY, and
shall otherwise have no impact on the Master Service Agreement and its exhibits:
cif s�
9. Compliance with reporting requirements of the "American Recovery and Reinvestment
Act of 2009" ( "ARRA "): If or when contractor is notified in writing by ordering entity that a
specific purchase or purchases are being made with ARRA funds, contractor agrees to
comply with the data element and reporting requirements as currently defined in Federal
Register Vol 74 #61, Pages 14824 -14829 (or subsequent changes or modifications to these
requirements as published by the Federal OMB) that are legally required of vendors as
providers of goods and services to recipients or subrecipients of ARRA funds.. Ordering
entity is responsible for informing contractor in writing prior to ARRA funds being used for
a purchase or purchases. Contractor will provide the required report, if any, to the
ordering entity with the invoice presented to the ordering entity for payment. The
Contractor, as it relates to purchases under this Addendum, is not a subcontractor,
recipient, subrecipient or subgrantee, but simply a vendor that is a provider. of goods and
related services.
10 Sprint Approved Funding Document: The Sprint Approved Funding Document
( "Funding= Document ") is attached hereto as Exhibit A.. As a pre - condition to ordering
Sprint"s��' vices '0nd,equipment,,$print,may,in its,discretion require Buyers to provide tl`i'�_
IN WITNESS WHEREOF, the parties have executed this Addendum as of the date of Board
of Examiners approval below.
Participating State:
Contractor:
State of Nevada
Sprint Solutions, Inc.
By:
By:
Name: 'Greg Smith
Name: Michaela Clairmonte
Title: Administrator, Purchasing Division
Title: Manager, Contract Negotiations
Date
Date:
MIJ
EXAMINERS
Sprint — Approved
as to legal Form
KAC -19 July 2012
PARTICIPATING ADDENDUM
WESTERN STATES CONTRACTING ALLIANCE
WIRELESS SERVICES 2012 -2017
Administered by the State of Nevada (hereinafter "Lead State ")
MASTER SERVICE AGREEMENT
SPRINT SOLUTIONS, INC.
Nevada Contract Number: 1907
(hereinafter "Contractor ")
And
City of South Miami
(hereinafter "Participating State /Participating Entity ")
State of Florida Contract No. DMS- 12/13 -009
Page 1 of 6
1. Scope /Background: Contractor, on behalf of its affiliated entities providing the products
and services, and the Lead State, on behalf of WSCA and the NASPO Cooperative, entered
into Master Service Agreement No. S1907 effective xxxxxx (the Master Service Agreement
and Amendments are collectively, the "Master Service Agreement ").
This Participating Addendum (the "Addendum "), dated the date the last party signs
( "Effective Date "), covers the WIRELESS SERVICES led by the State of Nevada for use by
state agencies and other entities located in the Participating State /Participating Entity
authorized, to utilize ahis Master _ Service Agreement. This Addendum is a separate all
aareerrient between the Participatiiia�State%Part cipatincr Entity and the Contractor entered
as
profit,
they v
agency, poinicai sunaivision ana auinori;
terms and conditions of the; Master Servic
and responsibilities for their; purchases',
Agreement. Each agency, :'political su
responsible for their own charges, fees, a
and authorized non- profit will have the
costs allowed in the contract for their pure
each Participating Entity individually.
except as
.......... ..........
the
3. Participating State /Participating Entity Modifications or Additions to Master Service
Agreement:
(These modifications or additions apply only to actions and relationships within the
Participating Entity.)
VA al 0 - - -s
Valk' rel s- D O_k' 1110110 M
WESTERN STATES CONTRACTING ALLIANCE
WIRELESS SERVICES 2012 -2017
Administered by the State of Nevada (hereinafter "Lead State ")
MASTER SERVICE AGREEMENT
SPRINT SOLUTIONS, INC.
Nevada Contract Number: 1907
(hereinafter "Contractor ")
And
City of South Miami
(hereinafter "Participating State /Participating Entity ")
State of Florida Contract No. DMS -12/13 -009
Page 2 of 6
[Replace this with specific changes or a statement that No Changes Are Required]
4. [Purposely Left Blank.]
5. Primary Contacts: The _primary_ contact individuals for this Addendum are as follows (or
their named successors):
6. [Purposely Left Blank.]
7. Purchase Order Instructions:
All orders should contain the following mandatory language (1) indicating that "all
Purchase Orders or Sprint Approved funding documents will be in accordance with and
subject to WSCA Contract # 1907" (2) Your Name, Address, Contact Number, email
PARTICIPATING ADDENDUM
WESTERN STATES CONTRACTING ALLIANCE
WIRELESS SERVICES 2012 -2017
Administered by the State of Nevada (hereinafter "Lead State ")
MASTER SERVICE AGREEMENT
SPRINT SOLUTIONS, INC.
Nevada Contract Number: 1907
(hereinafter "Contractor ")
And
City of South Miami
(hereinafter "Participating State /Participating Entity ")
State of Florida Contract No. DMS- 12/13 -009
Page 3 of 6
address and Contractor's account number(s) (3) Purchase order amount.
8. Price Agreement Number:
All purchase orders or Sprint approved funding documents issued by purchasing entities
within the jurisdiction of this Addendum shall include the Participating State /Participating
Entity contract number: [insert appropriate number] and the Lead State price
agreement number: 1907.
Agreement number 1907 (administered by
;ts, ,set;, forth; the entire agreement between
matter
9. Compliance with reporting requirements= of:the "American Recovery and Reinvestment
Act of 2009" ( "ARRA ") "): If or when eontraetoris. notified, in.wrting by ordering entity that a 1.
specific purchase 6im, purchases. are being, made with = ARRA funds, contractor agrees to
comply' with the data element and reporting requirements as currently, defined in Federal
Register Vol 74 #61, Pages 14824= 1'4829 (or subsequent changes or modifications to these
requirements as published by the Federal OMB) that are legally required of vendors as
providers of goods and services to recipients or subrecipients of ARRA funds.. ? Ordering
entity is responsible for informing contractor in writing prior to ARRA funds being'used for
a purchase or purchases. Contractor will provide the required report, if any, to the
ordering entity with the invoice presented to the ordering entity for payment. The
Contractor, as it relates to purchases under this Addendum, is not a subcontractor,
recipient, subrecipient or subgrantee, but simply a vendor that is a provider of goods and
related services.
PARTICIPATING ADDENDUM
WESTERN STATES CONTRACTING ALLIANCE
WIRELESS SERVICES 2012 -2017
Administered by the State of Nevada (hereinafter "Lead State ")
MASTER SERVICE AGREEMENT
SPRINT SOLUTIONS, INC.
Nevada Contract Number: 1907
(hereinafter "Contractor ")
And
City of South Miami
(hereinafter "Participating State /Participating Entity ")
State of Florida Contract No. DMS -12/13 -009
Page 4 of 6
10. Sprint Approved Funding Document: The Sprint Approved Funding Document
( "Funding Document ") is attached hereto as Exhibit A. As a pre- condition to ordering
Sprint services and equipment, Sprint may in its discretion require Buyers to provide the
Funding Document,
IN WITNESS WHEREOF, the parties have executed this Addendum as of the date of
execution by both parties below.
PARTICIPATING ADDENDUM
WESTERN STATES CONTRACTING ALLIANCE
WIRELESS SERVICES 2012 -2017
Administered by the State of Nevada (hereinafter `Lead State ")
February 20, 2013
City
61
S(
and
MASTER SERVICE AGREEMENT
SPRINT SOLUTIONS, INC.
Nevada Contract Number: 1907
(hereinafter "Contractor ")
And
City of South Miami
(hereinafter "Participating State /Participating Entity ")
State of Florida Contract No. DMS- 12/13 -009
EXHIBIT A - FUNDING DOCUMENT
1, Steven Alexander, hereby certify that the following
as of the date of this letter: (1) 1 am an authorized purc
be in accordance with and subject to the pricing, t
Contracting Alliance (WSCA) Agreement, No. 19
with the Participating State/ Participating Entity;
dollar amount for services and equipment ordered b y
Miami.
Page 5 of 6
No.
Inc.,
information provided herein is true and accurate
laser for City of South Miami; (2)'411 orders will
erms and conditions under the Western State
07, and the WSCA Participating Addendum
and (3) Sprint is authorized to invoice the total
an authorized purchaser for the City of South
Furthermore, I certify the city of South Miami (1) shall pay charges incurred for the period of time the
units are active with Sprint and until written notice of cancellation is provided to Sprint; and (2) the City
of South Miami acknowledges and understands that Sprint will not automatically terminate service until
PARTICIPATING ADDENDUM
WESTERN STATES CONTRACTING ALLIANCE
WIRELESS SERVICES 2012 -2017
Administered by the State of Nevada (hereinafter "Lead State ")
MASTER SERVICE AGREEMENT
SPRINT SOLUTIONS, INC.
Nevada Contract Number: 1907
(hereinafter "Contractor ")
And
City of South Miami
(hereinafter "Participating State/ Participating Entity")
State of Florida Contract No. DMS- 12/13 -009
Page 6 of 6
written
notice of cancellation is
received by Sprint. The City of
South Miami
agrees to pay Sprint for
all fees
and charges for services
and equipment received up to the
effective date
of cancellation.
If there is a change in the above authorization, it is the responsibility of the authorized purchaser to
provide written notification to Sprint within ten (10) days at the following address:
Sprint