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Res No 029-13-13847RESOLUTION NO. 29 -13 -13847 A Resolution concerning an application pursuant to Land Development Code Section 20- 4.3(N), requesting approval to permit the installation of a banner over the public right -of -way at 5800 Sunset Drive to promote an event titled "Fairchild's 11th Annual International Orchid Festival," held by the Fairchild Tropical Botanic Gardens on March 8 through March 10, 2013. WHEREAS, pursuant to Land Development Code Section 20 -4.3 (N) `Banners over rights -of way ", all non - profit organizations proposing to display a special event banner over a City street must submit a Banner Request Application; and WHEREAS, the applicant, Fairchild Tropical Botanic Garden, a non - profit organization, submitted a Banner Request Application asking for approval to hang a banner over Sunset Drive to promote the event titled "Fairchild's 11th International Orchid Festival," an event to be held at Fairchild Tropical Botanic Garden located at 10901 Old Cutler Road, between March 8 and March 10, 2013. WHEREAS, the submitted application contains the required insurance statement, non - profit certificate, banner design document, and fee; and WHEREAS, the Mayor and City Commission of the City of South Miami desire to support the Fairchild Tropical Botanic Garden event. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The request submitted by the Fairchild Tropical Botanic Garden, a non- profit organization, for approval to hang a banner (Exhibit "A ") over Sunset Drive at 5800 Sunset Drive, to promote the event titled "Fairchild's 11th Annual International Orchid Festival," an event to be held at Fairchild Tropical Botanic Garden located at 10901 Old Cutler Road between March 8 through March 10, 2013 is hereby approved during the following period: February 27, 2013 through March 13, 2013, Section 2. This resolution shall be effective immediately upon being approved. PASSED AND ADOPTED this 1 9ttaday of Februar,, 013, ATTEST: CITY CLERK APPROVED: Pg. 2 of Res. No. 29 -13 -13847 ORM, COMMISSION VOTE: Mayor Stoddard: Vice Mayor Liebman: Commissioner Newman Commissioner Harris: Commissioner Welsh: Wall Yea Yea Yea Yea Yea South Miami All- America City CITY OF SOUTH MIAMI 11111F OFFICE OF THE CITY MANAGER y INTER - OFFICE MEMORANDUM 2001 To: The Honorable Mayor and Members of the City Commission Via: Steven Alexander, City Manager From: Christopher Brimo, AICP Planning Director Date: February 19, 2013 ITEM No. Subject: A Resolution concerning an application pursuant to Land Development Code Section 20- 4.3(N), requesting approval to permit the installation of a banner over the public right -of -way at 5800 Sunset Drive to promote an event titled "Fairchild's 11th Annual International Orchid Festival," held by the Fairchild Tropical Botanic Gardens on March S through March 10, 20136 APPLICANT'S REQUEST The applicant, Fairchild Tropical Botanic Gardens, a non -pr Banner Request Application requesting approval to hang a promote the event "Fairchild's 11`I' Annual International festival showcasing orchid plants from around the world, Tropical Botanic Gardens on March 8 -10, 2013, APPLICABLE REGULATIONS ofit organization, submitted a banner over Sunset Drive to Orchid Festival ". This is a and benefiting the Fairchild The City Commission at its May 1, 2007 meeting amended the Land Development Code to require approval of all banners placed across a public street. The ordinance created Section 20- 4.3(N) which sets forth regulations governing the placement of banners. Section 20- 4.3(N) of the Land Development Code states the following: 1. Organizations wishing to display a banner over rights -of -way in the City of South Miami must submit to the Planning Department a "Banner Request" application at least thirty (30) days in advance. 2. The city commission will review all requests and will determine whether the request conforms to the following guidelines: a. Only not for profit organizations may display banners; b. Banners for no more than three (3) special events shall be displayed at any given time; c. Banners may be displayed ten (10) to fourteen (14) days before the advertised event takes place; banners must be removed within (5) days after the end of the special event. d. Banner design, color, size, proposed location and wording must be approved by the city commission, and must be submitted along with request. 3. The organization displaying a banner must provide proof of public liability insurance naming the City of South Miami as additionally insured for the period of time banner is displayed. 4. The organization must pay a two hundred and fifty- dollar ($250.00) fee in advance or the actual cost incurred by the city to hang and remove the banner. The city commission may adjust this fee from time to time in order to reflect the current costs of installation. The city or one (1) of the first approved by the city to hang and remove the banners will be the only entities performing this task. The applicant has requested that the proposed banner be placed over Sunset Drive at 5800 Sunset Drive between the dates of February 25, 2013 through March 8, 2013. However, because the Public Works department only hangs banners on Wednesdays, the proposed banner will have a display period of February 27, 2013 through March13, 2013 which is approximately nine (9) days before the advertised event is scheduled to take place. RECOMMENDATION Staff recommends that the Commission approve the banner request application for the period February 27, 2013 through March 13, 2013, which is in compliance with Section 20- 4.3(N) of the City's Land Development Code. Backup Documentation: • Resolution • Banner Request Application, submitted on February 6, 2013 • Fee Schedule, Part 2 of 4, dated February 6, 2013 • Banner Design — Exhibit "A" • Insurance Certificate • Non- Profit Certificate • Event Information ZACommission Items\2013\2 -19 -13 \Fairchild Orchid Festival Banner Request\Fairchild 10th Annual Orchid Festival Request_ CM Report.doex CITY OF SOUTH MIAMI PLANNING and ZONING DEPARTMENT 6130 Sunset Dri=ve, South Miami, FI 33143 305 - 663 -6326 Banner Request Application Application for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordivance No. 10 -07 -1911; LDC Section 20- 4.3(1\T) Attached Name of Not for Pt•ofit Organization '' l Y Can l 1C3. TV ?y Vni Ca� B�b6 ��VL Address of Organization Contact Person Title PhoneP1. Briefly describe event for which you wish to display a banner in South Miami. an Event date(s) rc h 8'10 Locations) Dates banner to be displayed k ja � __ _to Dnazr A fee of S30f the banner. Received by ATTACH1% ucurred by the City to hang and remove Check 4 S4 SO, ce Banner Design (including wording) Proof of current Non - Profit Corp. Status Banners will be displayed 10 -14 days before the advertised event takes place, Ree' d Reel d' Ree' d bannetill e removed by the City after the end of the special event. • Banner Specifications: 30 feet long x 34 feet wide, 60 feet of'/ inch nylon rope with hooks and the banner must have vents. • Banner drop- ofVpick -up location is at the City's Public Works Dept+ 4795 SW 75 Avenue. The applicant shall agree to pick up the banner(s) within five (5) business days after the event, otherwise the banner(s) will be disposed of by the City. City Commission Approval Resolution N Date Date City Manager (To be signed by CiryManager following approval by City Cotwnission) Rev. 212012012 P:1 FonjtslPB- Bawter Applicalion.doe f• pvL.� ;. CITY OF SOUTH MIAMI PLANNING and ZONING DEPARTMENT 6130 Sunset Dri=ve, South Miami, FI 33143 305 - 663 -6326 Banner Request Application Application for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordivance No. 10 -07 -1911; LDC Section 20- 4.3(1\T) Attached Name of Not for Pt•ofit Organization '' l Y Can l 1C3. TV ?y Vni Ca� B�b6 ��VL Address of Organization Contact Person Title PhoneP1. Briefly describe event for which you wish to display a banner in South Miami. an Event date(s) rc h 8'10 Locations) Dates banner to be displayed k ja � __ _to Dnazr A fee of S30f the banner. Received by ATTACH1% ucurred by the City to hang and remove Check 4 S4 SO, ce Banner Design (including wording) Proof of current Non - Profit Corp. Status Banners will be displayed 10 -14 days before the advertised event takes place, Ree' d Reel d' Ree' d bannetill e removed by the City after the end of the special event. • Banner Specifications: 30 feet long x 34 feet wide, 60 feet of'/ inch nylon rope with hooks and the banner must have vents. • Banner drop- ofVpick -up location is at the City's Public Works Dept+ 4795 SW 75 Avenue. The applicant shall agree to pick up the banner(s) within five (5) business days after the event, otherwise the banner(s) will be disposed of by the City. City Commission Approval Resolution N Date Date City Manager (To be signed by CiryManager following approval by City Cotwnission) Rev. 212012012 P:1 FonjtslPB- Bawter Applicalion.doe Part 2 of 4 City of South Miami, Florida PLANNING AND STONING DEPARTMENT APPLICATION, MISCELLANEOUS AND DOCUMENT FEES DATE: I NAME: F ADDRESS: 03.41.300 03.41.300 03.41.300 03.41.300 03.41.300 21b r og01 OW (Wilev (U CHECK NO. e✓� PHONE NO: PZRA°D g�+ NEWSRACK APPLICATION FEE, I I I 1 0 1. 1 1 0 1 1 1 4 ....... 6, ($50 per newsrack) OUTDOOR DINING / SEATING PERMIT _ ($45 per seat on public sidewalks, in Fiscal Year 2010 -2011) ($55 per seat on public sidewalks, in Fiscal Year 2011 -2012) ($65 per seat on public sidewalks, in Fiscal Year 2012 -2013 and thereafter) ($520 per each stand -alone table top without seating for consumption of beverages or food, on public sidewalks) ($250 per year flat fee on private property) Resolution No. 150 -08 -12747 TEMPORARY SIGN PERMIT ........................ ($75 per 30 day period) 0IS` Issuance; Renewals: ❑ 2 "d ❑ 3rd BANNER OVER PUBLIC STREET ......... ............................... ($300) Maximum of 14 days POLE BANNERS Per each pole banner, per maximum 30 day period ($30) Minimum fee ($300) MIAMI -DADE COUNTY SIGN APPLICATION.,........... ($100 per sign) TREE REMOVAL PERMIT ($75 for first tree, $35 for each additional tree) ....... ............................... 03.41300 WAIVER OF RIGHT -OF -WAX IMPROVEMENTS................ ($1,500) 03.41300 PERMANENT GENERATOR APPLICATION ........................ ($100) MICROFILM / IMAGING 0141.400 REQUEST FOR MICROFILM / IMAGING RESEARCH ....... ($100) 03941.400 MICROFILM / IMAGING Reader /Printer copies ....... ($12 each image) 03.699920 LDC, COMP PLAN & ALL PHOTOCOPIES ($ 0.15 per single -side copy; $ 0.30 per double -sided copy) GRAND TOTAL X:\Forms\Receipt forms \RECEIPT FORM Part 11 1-4-1 l.doc Ordinance No.04 -11 -2077 adopted 1 -4 -11 White copy to Planning; Pink copy to Customer; Yellow copy to Finance CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDD/YYYY) 01/29/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(sl. PRODUCER 1- 305- 592 -6080 Arthur J. Gallagher Risk Management Services, Inc. 8200 N.W. 41st Street Suite 200 Miami, FL 33166 INSURED INSURERS: Fairchild Tropical Botanic Garden INSURER C: 10901 Old Cutler Rd. INSURER D: Coral Gables, FL 33156 COVERAGES CERTIFICATE NUMBER.& 31759565 VIGILANT INS CO REVISION NUMRERI 20397 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL S BR ffla POLICY NUMBER POLICY EFF MMIDD/YYYY POLICY EXP MM /DD/YYYY LIMITS A r_cuEPALL!ABILlTY v 2536 ?194 03 C1 /1 / 03/01 13 EACH OCCURRENCE $ 1,000,004 X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE a OCCUR DAMAGETO RENTED PREMISES tEa occurrence) $ 1,000,000 MED EXP (Any one person) $ 2 , 000 PERSONAL &ADV INJURY $ 1,0001000 GENERAL AGGREGATE $ 21000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OPAGG $ 2,000,000 POLICY PRO• X LOC JECT $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident _ ANY AUTO BODILY INJURY (Per person) $ ALLOWNED SCHEDULED AUTOS AUTOS t id BODILY INJURY (Per accident) P ( ) $ HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE Per accident) $ $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAR CLAIMS -MADE _ DEO J I RETENTION $ $ WORKERS COMPENSATION WC STATU• OTH- AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? NIA LIMITS E.L. EACH ACCIDENT $ (Mandatory in NH) If yes, describe under E.L. DISEASE - EA EMPLOYE $ DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) Re: Promotional Banner for 11th Annual International Orchid Festival to be displayed on Sunset Drive, South Miami, Florida from: February 25th, 2013 to March 81 2013, CERTIFICATE HOLDER CANCELLATION City of South Miami 6130 Sunset Drive South Miami, FL 33143 ACORD 25 (2010/05) GABSAN 31759565 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. I AUTHORIZED REPRESENTATIVE USA �`. ©1988 -2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 04 , 11 n�jjcmr meuJ al' ih� 'CraFlSUry � lorcgal Revorme Sorrtce Pool Box 2508 Cincinnati ON 45201 01004 FAIRCHILD TROPICAL BOTANIC GARDEN 10901 OLD CUTLER RD CORAL GABLES FL 33156 -4233 In reply refer to; M0667147 July 22, 2010 LTR 4168C c0 59-0668480 000000 00 00016746 BODC: TE JUL 2 � 2Q10 Employer Identification Number$ 59- 0668480 Berson to Contact: Ms, Wi.ttwer Tall Free Telephone Nu►rber: lomM7 8295500 Dear Taxpayert This is in response to your July 13, 2010, request for information regarding your tax exempt status. Our records indicate that your organization was recognized as exempt under section 501(c)(3) of the Internal Revenue Code in a de'te'rmination letter issued in June 14370 Our records also indicate that you are not a private foundation within the meaning of section 509(a) of the Code because YoW are described in section(s) 509(a)(1) and 170(b)(1)(A)tvi). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, succeeding transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes If they meet the applicable provisions tests under of sections 2055, 2106, and 2522 of the Code. 509(x)(2) as reported Beginning with the organization's sixth taxable Year and all succeeding years, it must meet one of the public support tests under section 170(b)(1)(A)01) or section 509(x)(2) as reported on Schedule A of the Form 990. Xf your organization does not meet the public support test for two consecutive years, it is required to File Form 990 °PF, Return of Private Coundation, for the second tax year that the organization failed to meet the support test and will be reclassified as a private foundation. If you have any questions, please call Lis at the telephone number shown in the heading of this letter. ,: if x. ♦ r� x x If, If �il% if If ° If Va ff i If hH x fm 5 g Fairchild Tropical Botanic Garden Become a sponsor today! Thank you to our sponsor: South, Miami . Hospital BAPTIST r18AkTN SCpTN FLPfltpR Page 2 of 2 Admission: Free for Fairchild Members and children 5 and under. Non - members: $25 for adults, $18 for seniors 65 and up and $12 for children 6 -17. Eco- discount: If you walk, ride your bike or take public transportation to Fairchild, receive $5 off admission for adults and $2 off admission for children. Members, remember to bring your Rewards Card to earn your gift passes! Military Discount: We are pleased to offer active military personnel free admission. In addition, admission for spouses is $20 and children $10. Please present Military IDs. 10901 Old Cutter Road Coral Gables, Ft. 33156 • Phone: 305.667.1651 • Fax 305 661 8953 © 2012 Fairchild Tropical Botanic Garden - All rights reserved • bite Mao • a it°-" you= Y Subscribe_to Newsigt(eC • Privacy Policy • Website by Illuminati Studios http: / /www.fairchildgarden.org /events /Orchid - Festival/ 2/12/2013